24-192.00MRSCRostersRenewal Public Agency Information
Official Public Agency Name: City of Spokane Valley
Common Public Agency Name: City of Spokane Valley
Address: 10210 E Sprague Ave Spokane Valley, WA 99206
Public Agency Type: City/Town
Website: www.spokanevalleywa.gov
Rosters Administrative Contact
Name: Marci Patterson
Title: City Clerk
Email: mpatterson@spokanevalleywa.gov
Phone: 509-720-5102
Extension:
Additional Contact
Name: Patricia Rhoades
Title: Deputy City Clerk
Email: prhoades@spokanevalleywa.gov
Phone: 509-720-5101
Extension:
MRSC Administrative Contact: Yes
Read and Sign Contract
Washington Public Agency Contract: Small Works, Consultant, and Vendor Rosters
This contract (the "Contract") is made by and between Municipal Research and Services
Center of Washington ("MRSC"), a not-for-profit corporation, and the Washington local
government (the "Public Agency") listed above.
1. Purpose. The purpose of this Contract is to provide the Public Agency with membership
in MRSC Rosters.
2. Scope of Services. MRSC shall host the entire Public Agency's individual Small Public
Works Roster ("Small Works Roster"), individual Consultant Roster ("Consultant Roster") ,
and individual Vendor Roster ("Vendor Roster") (collectively "Rosters") . MRSC shall
advertise at least annually for the Small Works Roster, Consultant Roster , and Vendor
Roster in accordance with statutory requirements on behalf of the Public Agency. MRSC
will assist small public works, consultant , and vendor business (collectively, "businesses")
with roster registration throughout the year, receive applications, review applicant
eligibility for compliance with basic statutory eligibility requirements, and maintain
business applications in an online database.
3. Effective Date and Term. This Contract shall be effective on the date in which it is signed
by the Public Agency and terminate one year from the effective date, unless renewed as
set forth in Section 14.
4. Access to MRSC Rosters by Public Agency. As of the Contract effective date, the Public
Agency may access the MRSC Rosters database at www.mrscrosters.org by entering its
account login information. The Public Agency may search for and view business
applications and may contact businesses about roster projects as of the effective date of
the Contract.
5. Notification of Transition to MRSC Rosters. As of the Contract effective date, the Public
Agency may begin notifying interested businesses that they may register with the Public
Agency at any time in the MRSC Rosters.
6. Roster Legal Notice. MRSC shall post the statutorily-required roster legal notice on
behalf of the Public Agency in a newspaper of general circulation relative to the location of
the Public Agency. The notice will occur the first Monday of January or June, or during the
week of the first Monday of January or June for weekly newspapers.
7. Use of MRSC Rosters by Public Agency. As of the Contract effective date all departments
of the Public Agency will discontinue use of any non-MRSC rosters and begin using the
MRSC Rosters exclusively when choosing to follow a roster contracting process, in
accordance with the following statutory requirements:
(a) Small Works Roster. The Public Agency will use the Small Works Roster to select
businesses for public work projects in accordance with RCW 39.04.155, as now or hereafter
amended. The Public Agency shall be responsible for its own and the selected businesses'
compliance with all other laws and regulations governing public works contracting,
including retainage and bonds, prevailing wages, and any other applicable requirements.
(b) Consultant Roster. The Public Agency will use the Consultant Roster to select
businesses for consultant projects in accordance with the laws and ordinances applicable
to the Public Agency, including Chapter 39.80 RCW when contracting for architectural and
engineering services. The Public Agency shall be responsible for its own and the selected
businesses' compliance with all laws and regulations governing the purchase of services.
(c) Vendor Roster. The Public Agency will use the Vendor Roster to select businesses to
award contracts for the purchase of supplies, materials, and equipment not being
purchased in connection with public works contracts in accordance with RCW 39.04.190,
and any ordinances and other laws applicable to the Public Agency.The Public Agency
shall be responsible for its own and the selected business' compliance with all laws
governing such purchases.
8. Compensation of Businesses. The Public Agency shall be responsible for payments to
any business that it selects through its use of MRSC Rosters. The Public Agency shall make
all such payments directly to the businesses selected by the Public Agency.
9. Annual Membership Fee. The Public Agency will pay MRSC an annual membership fee
based on the five-year average of the Public Agency's total capital expenditures. Payment
of the annual membership fee is due within thirty (30) days of the Contract effective date.
Based on the following Membership Fee Scale, the Public Agency will pay an annual
membership fee of $. _:.j .
Total Capital ExpendituresAnnual Membership Fee
Less than 5 million $135
5 to 10 million $275
10 to 15 million $425
15 to 25 million $575
25 to 50 million $745
More than 50 million $1145
10. Relationship of Parties. MRSC will perform the services under this Contract as an
independent contractor and not as an agent, employee, or servant of the Public Agency.
Nothing in this Contract shall be construed to render the parties partners or joint ventures.
11. Limitation of MRSC Liability. MRSC shall not be, directly or impliedly, a party to any
contract with small works, consulting , or vendor businesses which the Public Agency may
enter into as a result of the Public Agency's use of the MRSC Rosters. MRSC does not
accept responsibility or liability for the performance of any business used by the Public
Agency as a result of its use of the MRSC Rosters.
12. Hold Harmless and Indemnification. Each party shall defend, indemnify, and hold the
other party harmless from any and all claims, injuries, damages, losses, or suits, including
attorney fees, to the extent arising from any negligent act or omission of that party's
officers, employees, volunteers, and agents in connection with the performance of this
Contract.
13. Termination. This Contract may be terminated, with or without cause, by written notice
of either party to the other. Termination shall be effective thirty (30) days after written
notice. Termination of the contract by the Public Agency does not entitle the Public Agency
to a refund of the membership fee prorated as to the time remaining in the contract term
following termination.
14. Renewal. This Contract may be renewed annually by completing the online renewal
process that includes confirming that the Public Agency will continue abiding by the terms
outlined in this Contract and making payment within thirty (30) days from the effective
date.
15. Non-assignment. MRSC shall contract with Strategies 360 for the hosting of the Public
Agency rosters in the online database. MRSC shall not otherwise subcontract or assign any
of the rights, duties, or obligations imposed upon it by this Contract without the prior
express written consent of the Public Agency.
16. Governing Law and Venue. This Contract shall be governed by the laws of the State of
Washington.
17. Severability. Should any clause, phrase, sentence, or paragraph of this Contract be
declared invalid or void, the remaining provisions of this Contract shall remain in full force
and effect.
18. Complete Agreement. This Contract constitutes the entire understanding of the parties.
Any written or verbal agreements that are not set forth herein or incorporated herein by
reference are expressly excluded.
On behalf of the agency, I confirm that I have read and agree to the contract: Yes
Full Name: Marci Patterson
Position: City Clerk
Contract Date: 11/06/2024
Fee
Total Capital Expenditures (based on the five year average): 25 to 50 million= $745
Membership Information
Date Account Created: 11/27/2019 16:46 PM
Contract: Small Works/ConsultantNendor
Renewal Date: 12/01/2025