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2024, 08-27 Formal A MeetingMINUTES City of Spokane Valley City Council Regular Meeting Formal Format A Tuesday, August 27, 2024 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor John Hohman, City Manager Laura Padden, Councilmember Erik Lamb, Deputy City Manager Tim Hattenburg, Deputy Mayor Gloria Mantz, City Services Administrator Rod Higgins, Councilmember Chelsie Taylor, Finance Director Jessica Yaeger, Councilmember John Bottelli, Parks & Rec Director Ben Wick, Councilmember Kelly Konkright, City Attorney Jill Smith, Communications Manager Tony Beattie, Sr. Deputy City Attorney Dave Ellis, Police Chief Absent: Mike Basinger, Economic Development Director Al Merkel, Councilmember Bill Helbig, Public Works Director Virginia Clough, Legislative Policy Coordinator Chaz Bates, Planning Manager Jenny Nickerson, Building Official Miguel Aguirre, IT Specialist Chad Knodel, IT Manager Marci Patterson, City Clerk INVOCATION: Cameron McDaniel, Valley Assembly Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called roll; all Councilmembers were present except Councilmember Merkel. It was moved by Councilmember Wick, seconded and unanimously agreed to excuse Councilmember Merkel from the meeting this evening. APPROVAL OF AGENDA It was moved by Deputy Mayor Hattenburg to approve the agenda, seconded and agreed unanimously. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COUNCILMEMBER REPORTS Councilmember Wick: attended the MRSC Board meeting and provided details meeting and an update on the review of truck stops around the state. Councilmember Higgins: stated he had nothing to report. Councilmember Padden: stated that it had been a light week and only attended the pink flamingo event for Cathy McMorris Rodgers. Councilmember Yaeger: attended the pink flamingo event for Cathy McMorris Rodgers and a Chamber networking event. Deputy Mayor Hattenburg: stated that he had nothing to report. MAYOR'S REPORT The Mayor provided an update on STA and stated that they are still looking for a CEO. Council Meeting Minutes, Formal: 08-27-2024 Pagel of 3 Approved by Council: 11-26-2024 PROCLAMATIONS: After Mayor Haley explained the process, she invited comments from the public. Mr. John Harding, Spokane Valley provided general comments. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers, August 27, 2024, Request for Council Action Form: $3,165,011.98 b. Approval of Payroll for Pay Period ending August 15, 2024: $598,558.06. c. Approval of Council Meeting Minutes of July 16, 2024 It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to approve the Consent Agenda. 2. Motion Consideration: LTAC Appointments — Mayor Haley It was moved by Deputy Mayor Hattenburrg and seconded to confirm the Mayoral appointments to the Lodging Tax Advisory Committee, ofAmanda Alcamo, representing a member authorized to collect the tax, and Ruustin Hall a member representing an entity that has received funding from the tax with a term beginning immediately upon appointment and expiring December 31, 2025. Council had no questions or comments regarding the appointments. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried 3. Motion Consideration: Periodic Update Grants — WA Department of Commerce — Chaz Bates It was moved by Deputy Mayor Hattenburg and seconded to authorize the Mayor to sign the letter of commitment to apply for the Periodic Update grant and the Climate grant in substantially in the form provided Mr. Bates provided a brief review of the requirements for the update process and the need for the letter. Council did not have any questions but noted that the current mandates are handed down from the state level. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed• none. Motion carried. ADMINISTRATIVE REPORTS: 4. Admin Report: SVFD/SCFD 8 Wildfire Incident Preparedness - Jenny Nickerson, Mark Conrad, Ken Johnson, Lonnie Rash Ms. Nickerson opened the discussion with an introduction of Mark Conrad, SCEM Planning Coordinator, Ken Johnson, SVFD Division Chief of Prevention, and Lonnie Rash, SCFD 8 Fire Chief. Ms. Nickerson continued with a PowerPoint presentation to review the wildfire incident planning. Mr. Conrad spoke about a previous presentation, "Navigating the Flames" with multiple agencies representing the local area. The group also performed a tabletop exercise that went over what would happen with a fire in the area. They closed with an overview of the safety precautions in the Ponderosa Area in the south Spokane Valley area. Council discussed the concerns in the Dishman Hills area, being proactive in our community with assistance and education on the wildfire risks and information on how council would be notified in the event of a large-scale incident. 5. Admin Report: 2025 Budget — Estimated Revenue & Expenditures — Chelsie Tam Chelsie Taylor, Finance Director provided a PowerPoint presentation with an overview of the current budget standings and the 2025 budget summary of all finds. Ms. Taylor provided details on the 2025 revenues and expenditures. There was a review of the FTE's for 2025 and City Manager Hohman explained the staff overview and that there is constant review the open positions and see if they are still necessary. Currently there are two open positions that they are not going to replace. Ms. Taylor provided a review of the general fund, property tax, general sales tax, review the revenue sources and where the funds are Council Meeting Minutes, Formal: 08-27-2024 Page 2 of 3 Approved by Council: 11-26-2024 currently sitting, budget challenges note that revenue growth not keeping pace and law enforcement positions and transportation funding and homeless and housing program. Ms. Taylor also reviewed the 2025 budget timeline and noted that everything currently presented is in draft form and will be until November when the final document is presented for approval. Deputy City Manager Lamb spoke about the new position of a public safety coordinator and provided a background and the need for the position. There are multiple contracts that require maintenance and review often. Council discussed the potential new position and what it would like to fill that position as well as the components for that position. Council also discussed the increases in costs for public safety and the need to review and continue to find efficiencies in the contracts. INFORMATION ONLY (will not be reported or discussed) 6. TPA Annual Report 7. Communications Data Report 8. Department Monthly Reports 9. Fire Dept Monthly Report GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. No comments were provided. ADVANCE AGENDA Council had nothing to add to the advance agenda. CITY MANAGER COMMENTS City Manager Hohman noted that there were a few reports in the information only section that council should take time to review. City manager Hohman then requested that council adjourn into execute session for 30 minutes for pending litigation. It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to adjourn into Executive Session for 30 minutes to discuss pending litigation at 7: 25p. m and that no action will be taken upon return. Deputy Mayor Hattenburg declared council out of Executive Session at 7: 54p.m. It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to adjourn. The meeting adjourned at 7: 55 p. in ATTET: M&w' Marci Patterson, City Clerk G �4� Pam Haley, Mayor Council Meeting Minutes, Formal: 08-27-2024 Approved by Council: 11-26-2024 Page 3 of 3 Spokane ,,;ooO Valley August 28, 2024 10210 E Sprague Ave ♦ Spokane Valley, WA 99206 Phone (509) 720-5000 ♦ Fax (509) 720-5075 www. sp okanevalleywa. gov Dave Andersen, AICP Managing Director Office of Growth Management Services Washington State Department of Commerce - Spokane Office 601 E Riverside Avenue, Suite 470 Spokane, WA 99202-5903 Dear Mr. Andersen: On behalf of the City of Spokane Valley, I authorize the city to propose the scope of work and budget request for the Periodic Update Grant as provided in the attached Table 1 to facilitate the community in the periodic review and update, if necessary, of our comprehensive plan, critical areas ordinance, and development regulations as necessary to meet the requirements of the Growth Management Act. The city agrees to pursue adoption of the ordinances and/or plans that result from the grant by June 12, 2026. Sincerely, (20ex"- W�� Pam Haley, Mayor On behalf of the City of Spokane Valley Council Table _1— Proposed Scope of Work and Bud ElDeliverable e Due Date I Develop periodic update work Periodic update work plan June 2025 $16,250.00 plan Develop a public participation plan $16,250.00 Complete critical areas analysis $32,500.00 Complete comprehensive plan $32,500.00 analysis Analyze development $32,500.00 regulations Draft Critical Areas Ordinance amendment $0.00 Draft comprehensive plan amendment $0.00 Draft development regulations $0.00 ordinance Adopt Critical Areas Ordinance amendment $0.00 Adopt comprehensive plan amendment $0.00 Adopt development regulations ordinance $0.00 Total $130,000 Public participation plan Critical Areas Checklist Comprehensive Plan Checklist Development Regulations Checklist Draft Critical Areas Ordinance Draft Comprehensive Plan Draft Development Regulations Ordinance Adopted Critical Areas Ordinance Adopted Comprehensive Plan Adopted Development Regulations Ordinance June 2025 June 2025 June 2025 June 2025 Jan 2026 Jan 2026 Jan 2026 June 2026 June 2026 June 2026 li $0.00 $0.00 $0.00 $0.00 $0.00 $39,000.00 $39,000.00 $39,000.00 $26,000.00 $26,000.00 $26,000.00 $195,000 PUBLIC COMMENT SIGN -IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, August 27, 2024 6:00 p.m. GENERAL PUBLIC COMMENT OPPORTUNITY #1 Please sign up to speak for up to THREE minutes and the Mayor will afford the public the opportunity to speak. The public comment opportunity is limited to a maximum of 45 minutes. NAME TOPIC YOU WILL SPEAK PLEASE PRINT ABOUT YOUR CITY OF RESIDENCE To�40 HAn►n16 I a00kCIA1, I S(b"VG UALC_EZ Please note that once information is entered on this form, it becomes a public record subject to public disclosure. PUBLIC COMMENT SIGN -IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, August 27, 2024 6:00 p.m. GENERAL PUBLIC COMMENT OPPORTUNITY #2 Please sign up to speak for up to THREE minutes and the Mayor will afford the public the opportunity to speak. The public comment opportunity is limited to a maximum of 45 minutes. NAME TOPIC YOU WILL SPEAK PLEASE PRINT ABOUT FOUR CITY OF RESIDENCE gARai ik6 A)C va cam= Please note that once information is entered on this form, it becomes a public record subject to public disclosure. Mard Patterson From: Patrick Miranne <patrickmiranne@gmail.com> Sent: Monday, August 26, 2024 8:07 PM To: Council Meeting Public Comment Subject: 27 August 2024 [EXTERNAL] This email originated outside the City of Spokane Valley. Always use caution when opening attachments or clicking links. My name is Patrick Miranne and I am a resident of Spokane Valley and would like to tall< about improving our city. I truly believe that we need to fix the zoning in our city. We need to have more mixed use zoning where people are able to live and business are able to set up shop. It would really make our city a much more livable. I would also like to use not spending any more money on new roads and upgrading old road. Every study show it doesn't work. Instead I believe we should focus on public transportation and bil<ing infrastructure. Our money would be much better spent on those two items. I hope that you all will consider this.