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2024, 09-03 Formal B MeetingMINUTES City of Spokane Valley City Council Regular Meeting Formal B Format Tuesday, September 3, 2024 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Tim Hattenburg, Deputy Mayor Laura Padden, Councilmember Ben Wick, Councilmember Rod Higgins, Councilmember Jessica Yaeger, Councilmember Al Merkel, Councilmember Absent: Pam Haley, Mayor Staff John Hohman, City Manager Erik Lamb, Deputy City Manager Kelly Konkright, City Attorney Chelsie Taylor, Finance Director Bill Helbig, Public Works Director Mike Basinger, Economic Development Director John Whitehead, Human Resources Director Tony Beattie, Sr. Deputy City Attorney Dave Ellis, Police Chief Lesli Brassfield, Tourism & Marketing Manager Jill Smith, Communications Manager Virginia Clough, Legislative Policy Coordinator Adam Jackson, Engineering Manager Jerremy Clark, Chief Signal Technician Justan Kinsel, IT Specialist Marci Patterson, City Clerk INVOCATION: In the absence of a pastor, Deputy Mayor Hattenburg asked for a moment of silence. PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: City Clerk Patterson called roll; all Councilmembers were present except Mayor Haley. It was moved by Councilmember Higgins, seconded and unanimously agreed to excuse Mayor Haley. APPROVAL OF AGENDA: It was moved by Councilmember Higgins, seconded and unanimously agreed to approve the agenda. SPECIAL GUESTS/PRESENTATIONS: PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited public comment. Mr. Grant Guinn, Spokane Valley and Mr. Derek Baziotis, Spokane Valley all provided comments on various topics. ACTION ITEMS: 1. Motion Consideration: Stormwater Services Contract Amendment - Adam Jackson It was moved by Cozrncihnember Higgins and seconded to approve Contract Amendment #2 to Cameron Reilly, LLC resulting in a total contract amount not to exceed $550, 000, and authorize the City Manager to finalize and execute the amendment. Mr. Jackson provided an overview of the changes to the contract that included a review of the current stormwater services, budget, time and materials, awarded contractor, and noted that there Council Meeting Minutes, Formal: 09-03-2024 Pagel of 3 Approved by Council: 11-26-2024 would be additional services to be provided with the amended services. Council questioned a cost analysis, requirements to fund the program or contract and the inspection and oversight requirements of the contract. Also discussed were the price comparisons to bidding each project and the need to provide amendments and renewal options for this type of contract. Councilmember Higgins stated a point of order and Deputy Mayor Hattenburg asked to speak to the point. Councilmember Higgins stated that this is a stormwater project and we have been down this road and not need to speak of projects that have already been approved by council. Deputy Mayor Hattenburg agreed. Deputy Mayor Hattenburg called for public comment; no comments were offered. Vote by acclamation on the motion: in favor: Deputy Mayor Hattenburg, Councilbnembers Wick, Higgins, Yaeger, and Padden. Opposed: Councilmember Merkel. Motion carried NON -ACTION ITEMS: 2. Admin Report: Stormwater Improvement Plan — Adam Jackson Mr. Jackson provided details on the Stormwater Improvement Program that included a PowerPoint presentation to review the definition of an SIP, review of the 6 year SIP, review balances of and expenses of the stormwater fund, the coordination with other city plans, review mapping of potential projects and the types of projects, overview of the failing and aging locations and funding for those systems, and spot drainage improvements. Discussion was held regarding the funding portion and how funds are allocated. Council also noted that we as a city are held to specific standards by the Department of Ecology as well. 3. Admin Report: Potential Grant Opportunity WSDOT Traffic Anayytics - Adam Jackson, Jerremy Clark Mr. Jackson and Mr. Clark reviewed a PowerPoint presentation for the grant opportunity for 2024 WSDOT video analytics, and provided details on the potential funding, privacy concerns, noted the prioritized locations, the vendor process and deliverables, reviewed the mitigation factors, showed a near miss video, showed a sample of the file that is provided, and the records retention review. Council discussed the costs, the data requirements, the vendor retention of the videos, and the length of time the of the cameras at the chosen locations. Council provided consensus to return at a later date with a motion consideration for the grant. 4. Admin Report: Short Term Rental Review — Lesh Brassfield, Chelsie Tam Ms. Taylor and Ms. Brassfield opened the conversation with a PowerPoint presentation on the information that was previously provided in the packet, went over the number of short term rentals in the valley, went over the median rental rates, current regulations on the short term rentals, the rental taxes currently assessed, the revenue generation, regulations of the short term rentals, what other areas are doing to monitor short term rentals. Council discussed the current rentals in our area and provided consensus to return at a later date with more details. 5. Admin Report: TPA Written Report, 2025 Budget & Work Plan - Lesli Brassfield Ms. Brassfield reviewed the background of the TPA reporting and then provided an update on the TPA funding, what we use the funds for currently, where the funding is generated from, TPA expenditures, travelers that come to our area, executing our marketing plan, and provided details on the annual summary report from July 2023 through June 2024. Council discussed the hoteliers being happy with the plan and moving forward with the 2025 budget. Council provided consensus to return at a later date with a motion consideration for the budget and finding. IINFORMATION ONLY: GENERAL PUBLIC COMMENT OPPORTUNITY: General public comment rules apply. After Mayor Haley explained the process once more, she invited public comment. Ms. Debi Schwartz, Spokane Valley and Mr. Cal Clausen, Spokane Valley all provided comments on various topics. COUNCIL COMMENTS: Councilmember Merkel began making statements regarding the city manager and Councilmember Higgins raised a point of order and stated that this is not the time or place and to take it elsewhere. Deputy Mayor Council Meeting Minutes, Formal: 09-03-2024 Page 2 of 3 Approved by Council: 11-26-2024 Hattenburg agreed and asked to move to city manager comments. Councilmember Merkel appealed the ruling and with no second, the appeal failed. CITY MANAGER COMMENTS: City Manager Hohman thanks Fire District 8 and Spokane Valley Fire Department for their hard work and efforts in the fire that was in the Dishman Hills area. City Manager Hohman also spoke about the ribbon cutting event at Balfour Park for the Rave Mini Pitch on September 19t". He also spoke about the RCO grant that was submitted earlier in the year and noted that the city is in the top ranking to be funded for the grant. It was moved by Deputy Mayor Hattenburg, seconded to adjourn. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. The meeting was adjourned at 8.15 p.m. A ST: Marci atterson, City Clerk qp&— ooz� Pam Haley, Mayor Council Meeting Minutes, Formal: 09-03-2024 Approved by Council: I 1-26-2024 Page 3 of 3 PUBLIC COMMENT SIGN -IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, September 3, 2024 6:00 p.m. GENERAL PUBLIC COMMENT OPPORTUNITY #1 Please sign up to speak for up to THREE minutes and the Mayor will afford the public the opportunity to speak. The public comment opportunity is limited to a maximum of 45 minutes. NAME TOPIC YOU WILL SPEAK PLEASE PRINT ABOUT YOUR CITY OF RESIDENCE GU I rtlll) I . I P SPo4M E C� Please note that once information is entered on this form, it becomes a public record subject to public disclosure. PUBLIC COMMENT SIGN -IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, September 3, 2024 6:00 p.m. GENERAL PUBLIC COMMENT OPPORTUNITY #2 Please sign up to speak for up to THREE minutes and the Mayor will afford the public the opportunity to speak. The public comment opportunity is limited to a maximum of 45 minutes. NAME TOPIC YOU WILL SPEAK PLEASE PRINT ABOUT YOUR CITY OF RESIDENCE Please note that once information is entered on this form, it becomes a pitblic record subject to public disclosure.