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23-137.02FamilyPromiseAffordableHousingHomelessGrant AMENDMENT TO THE GRANT AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND FAMILY PROMISE OF SPOKANE Spokane Valley Contract#23-137.02 For good and valuable consideration,the legal sufficiency of which is hereby acknowledged,City and the Grant Recipient mutually agree as follows: 1. Purpose:This Amendment is for the Grant Agreement for homeless services including the Valley FLASH (Fast-Leasing&Sustainable Housing)Program and capital improvements to the Family Promise's Valley House, by and between the Parties,executed by the Parties on August 17,2023,and which terminates on December 31,2024. Said contract is referred to as the"Original Grant Agreement"and its terms are hereby incorporated by reference. 2. Original Grant Agreement Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Grant Agreement and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: This Amendment is subject to the following amended provisions, which are attached hereto as Appendix"A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Grant Agreement,including any previous amendments thereto. 4. Compensation Amendment History: This is Amendment #2 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Award Amount Original Contract Amount August 17,2023 $1,095,078 Amendment#1 November 1,2023 N/A Amendment#2 To be executed N/A Total Award Amount $1,095,078 The parties have executed this Amendment to the Original Contract this "1°i'lday of / c9.NaNe-, 2024. CITY OF SPOKANE VALLEY: GRANT RECIPIENT: /./"?_.--- Jo ohman By:J Ader(".Z.------ City Manager Its: xecutive Director APPR VED AST FORM: )t I of the Cit Attorney 1 APPENDIX"A" 1. Section 3 of the of the Original Grant Agreement,and as modified by any prior amendments,shall be replaced with the following language: The term ("Term") of this Agreement shall begin on the Effective Date and end on December 31, 2025.This Agreement shall remain in effect until such time as it is amended in writing or terminated as provided herein. 2. Exhibit B-1 shall be replaced with"Exhibit B-2"which is attached hereto and incorporated herein by this reference. Further,any reference to Exhibit B,or Exhibit B-1 in the Original Grant Agreement and any modifications thereto shall mean"Exhibit B-2". 3. Exhibit C shall be replaced with"Exhibit C-1"which is attached hereto and incorporated herein by this reference. Further,any reference to Exhibit C in the Original Grant Agreement and any modifications thereto shall mean"Exhibit C-1". The Parties agree to continue to abide by those terms and conditions of the Original Grant Agreement and any amendments thereto which are not specifically modified by this Amendment. 2 Exhibit B-2 City of Spokane Valley Affordable Housing and Homeless Grants Family Promise FLASH Program Grant Budget Re-Allocation Current Grant Budget(as of Proposed Proposed Grant 12/6/2024) Adjustment Budget Salaries&Wages $ 384,865 $ - $ 384,865 Telephone/Internet $ 3,790 $ 1,000 $ 4,790 Utilities $ 8,435 $ (4,500) $ 3,935 Program Supplies(incl.Food) $ 6,800 $ (6,800) $ - Direct Client Assistance $ 547,861 $ 24,278 $ 572,139 Office Supplies $ 1,440 $ (1,375) $ 65 R&M $ 3,610 $ (3,610) $ - Transportation $ 4,262 $ (3,200) $ 1,062 Start-Up $ 12,500 $ - $ 12,500 Administration $ 46,515 $ (5,793) $ 40,722 Total Program Operations $ 1,020,078 $ - $ 1,020,078 Capital Improvements $ 75,000 $ - $ 75,000 Grant Total $ 1,095,078 $ - $ 1,095,078 The grant recipient may incur cost variances of no more than 10%within any of the above categories of the approved project budget without further prior written City approval. Regardless of any variance allowed herein the total grant award of$1,095,414. shall not be exceeded in any circumstance. 3 Exhibit C-1 Timeline,Milestones&Performance Measures TIMELINE-Updated December 2024 December I, 2024 - March 31, 2025: Valley FLASH maintains rental subsidy payments in alignment with lease agreements for currently enrolled families until Direct Assistance is exhausted. December 1,2024-June 31, 2025 - Family Promise of Spokane creates Valley Site Master Plan that includes a paved area. Additional improvements are made in alignment with available funds/grants. June 31,2025-September 31,2025-Family Promise of Spokane completes Phase 1 of Valley Site Improvements,including paved area. September 31,2025-December 31,2025:Family Promise completes grant requirements and evaluates next steps. II. MILESTONES/PERFORMANCE METRICS Grant Recipient will track the following information and provide it to the City on a monthly basis by the 15'day of the following month until expiration of this Agreement: 1) The number of Spokane Valley families that connect with Grant Recipient about its services. a) The number of Diversion Assessments conducted. b) The number of households that received direct client assistance to prevent or divert homelessness.The average amount of direct client assistance per household. 2) The number of families that enter the Valley House. a) The percentage of families rehoused in permanent housing in Spokane Valley within 72 hours of intake. b) The percentage of families that(do not)transition to the Family Promise Center(FPC). c) The number and percentage of Spokane Valley families rehoused through the program. 3) The average number of days between referral for services and securing permanent housing. 4) The percentage of families who relocate to Spokane Valley and remain stably housed after exiting Valley House or FPC. 4 Client#: 194462 FAMIPROM ACORD,. CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY)09/12/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Julie McElderry Propel Insurance PHONE 800 499-0933 FAX (NC,No,Eat): (A/C,No): 866 577-1326 1201 Pacific Avenue; Suite 1000 ADDRESS: Julie.McElderry@propelinsurance.com COM Middle Market INSURER(S)AFFORDING COVERAGE NAIC Tacoma,WA 98402-4321 INSURER A:Church Mutual Insurance Company 18767 INSURED Family Promise of Spokane INSURER e: 2002 E Mission Avenue INSURER C Spokane,WA 99202 INSURER D INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POUCY EFF POLICY EXP W LIMITS LTR INSR VD POLICY NUMBER (MMIDDIYYYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY 041801925802436 09/12/2024 09/12/2025 EEAACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR PREMISES(Ea occurrence) $100,000 MED EXP(Any one person) $5,000 PERSONAL 8 ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIE1S PER: GENERAL AGGREGATE $3,000,000 - POLICY _ PR CT I ___I LOC PRODUCTS-COMP/OP AGG $1,000,000 OTHER: $ A AUTOMOBILE LIABIUTY 041801909802446 09/12/2024 09/12/2025 Ea COMBIaccidenNEDt)SINGLE LIMIT $1,000,000 { X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY SPer accident) A UMBRELLA LIAB _ OCCUR 041801985805447 09/12/2024 09/12/2025 EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000 DED X RETENTION$10000 $ A WORKERS COMPENSATION 041801925802436 09/12/2024 09/12/2025 MUTE EMPLOYERS'LIABILITY STATUTE ER Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE WA STOP GAP E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N N I A --- (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Professional Liab 041801925802436 09/12/2024 09/12/2025 1,000,000 Empi.Theft 041801925802436 09/12/2024 09/12/2025 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Blanket Additional Insured, Blanket Waiver of Subrogation and Primary and Non-Contributory apply per the attached form. RE: Valley FLASH (Fast-Learning&Sustainable Housing) Program Additional Insured Status applies per attached form(s). CERTIFICATE HOLDER CANCELLATION The City of Spokane Valley SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 10210 East Sprague Avenue ACCORDANCE WITH THE POLICY PROVISIONS. Spokane Valley, WA 99206 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S6918656/M6918647 JXMO4