25-018.00Region8EductionServiceCenterInterlocalAgreement #25-018
INTERLOCAL AGREEMENT
Region 8 Education Service Center
City of Spokane Valley WA8132581
PUBLIC ENTITY(TIPS MEMBER) Control Number(TIPS will Assign)
and
Region 8 Education Service Center 225 - 950
Pittsburg,Texas Region 8 Texas County-District Number
The Texas Education Code §8.002 permits Regional Education Service Centers, at the direction of the
Commissioner of Education,to provide services to assist school districts, colleges and universities in improving
student performance and increasing the efficiency and effectiveness of school,college and university financial
operations. Region 8 Education Service Center is an Education Service Center which is defined as a "political
subdivision"in Texas Education Code 8.009 and falls under the definition of"Unit of State Government" in Chapter 2260
of the Texas Government Code.' Pursuant to Section 791 of the Texas Government Code (The Interlocal Cooperation
Act)to increase the efficiency and effectiveness of local governments, Region 8 Education Service Center may enter into
an interlocal agreement with any political subdivision or local government of this state or any other state to provide
purchasing functions and services.'
Vision:
TIPS will continue to become the premier purchasing cooperative in North America through the qualifying
and procurement of quality vendors and through serving all public entities and qualifying non-profits.
Purpose:
The purpose of this Agreement shall be to improve procurement process efficiencies and assist in achieving
best value for the participating public entities through cooperative purchasing.
Duration:
This Agreement is effective immediately and shall be in effect for one (1) year and automatically renews for
an additional year annually. The Agreement may be terminated without cause immediately if the public entity
Member provides written notice of termination to Region 8 Education Service Center or if Region 8 Education
Service Center provides the public entity Member Sixty (60) days prior written notice of termination.
Statement of Services to be Performed:
Region 8 Education Service Center, by this Agreement, agrees to provide cooperative purchasing services to
the above-named public entity through a program known as The Interlocal Purchasing System ("TIPS")
Program.
Role of the TIPS Purchasing Cooperative:
• Provide for the organizational structure of the program.
• Provide staff for efficient operation of the program.
• Promote marketing of the TIPS Program.
• Coordinate the Solicitation Process for all Vendor Awarded Contracts.
• Provide members with procedures for placing orders through TIPS PO System.
1 Tex.Edu.Code Sec.8.009;Tex.Gov.Code Sec.2260.001.
2 Tex.Gov.Code Chapter 791,The Interlocal Cooperation Act.
•• Maintain filing system for Due Diligence Documentation.
• Collect fees from vendors as the method of financing this undertaking and supporting the operational
costs of TIPS.
Role of the Public Entity:
• Commit to participate in the program by an authorized signature on membership forms.
• Designate and keep current a Primary Contact and Secondary Contact for entity.
• Commit to purchase products and services from TIPS Vendors when in the best interest of the entity.
• Submit Purchase Orders and/or Vendor Contracts through the TIPS PO System by emailing the pdf
document to tipspo@tips-usa.com.
• Accept shipments of products ordered from Awarded Vendors.
• Process Payments to Awarded Vendors in a timely manner.
• Report all TIPS purchases to TIPS through TIPS authorized methods.
• Determine when a TIPS purchase is legal and appropriate under Federal,State, and Local law and policy
before proceeding with a TIPS purchase.
General Provisions:
The Parties agree to comply fully with all applicable federal, state, and local statutes, ordinances, rules, and
regulations in connection with the programs contemplated under this Agreement. This Agreement is subject
to all applicable present and future valid laws governing such programs.
No joint agency or joint real property ownership is created by this Agreement.
This Agreement shall be governed by the law of the State of Texas and venue shall be in thecounty in which the
administrative offices of RESC 8 are located which is Camp County,Texas.
This Agreement contains the entire agreement of the Parties hereto with respect to the matters covered
by its terms, and it may not be modified in any manner without the express written consent of the Parties.
If any term(s) or provision(s) of this Agreement are held by a court of competent jurisdiction to be invalid,
void, or unenforceable,the remainder of the provisions of this Agreement shall remain in full force and effect.
The Parties to this Agreement expressly acknowledge and agree that all monies paid pursuant to this
Agreement shall be paid from legally appropriated and budgeted available funds for the current fiscal year of
each such entity.
Before any party may resort to litigation, any claims, disputes or other matters in question between the Parties
to this Agreement shall be submitted to nonbinding mediation. The site of the mediation shall be in Camp
County,Texas or a site mutually agreed by the parties. The selection of the mediator shall be mutually agreed.
The cost of mediation shall be shared equally.
No Party to this Agreement waives or relinquishes any immunity or defense on behalf of themselves, their
directors, officers, employees, and agents as a result of its execution of this Agreement and performance
of the functions and obligations described herein.
The Parties agree that the Public Entity TIPS Member is solely responsible for identifying when utilization of a
TIPS Contract for procurement is legal and appropriate under Federal, State, and Local law and policy. TIPS
contracts are available for TIPS Member use when the TIPS Member determines that such a procurement is
appropriate and legal. TIPS cannot and does not analyze TIPS Member procurements for legality. The Parties
agree that TIPS shall not be responsible or liable for any claims, challenges, audit findings, legal holdings, or
damages resulting from the TIPS Member's decision to utilize a TIPS Contract when it is not appropriate to do
so under the laws and policies applicable to the purchase.
This Agreement may be negotiated and transmitted between the Parties by electronic means and the terms and
conditions agreed to are binding upon the Parties.
Authorization:
Region 8 Education Service Center and The Interlocal Purchasing System (TIPS) Program have entered into an
Agreement to provide cooperative purchasing opportunities to entities as outlined above through awarded
vendor agreements procured by public solicitation in accordance with applicable Texas statutes.
This Interlocal Agreement process was approved by the governing boards of the respective parties at meetings
that were posted and held in accordance with the respective state.
The individuals signing below are authorized to do so by the respective parties to this Agreement.
Membership Entity- Region 8 Education Service Center
City of Spokane Valley
By: � By: -a4
Authorized Signature Authorized Signature
Title: City Manager Title: Executive Director,Texas Region 8 ESC
Date / —.7/- Z Date 01/31/2025
Public Entity Contact Information
Glenn Ritter gritter@spokanevalleywa.gov
Primary Purchasing Person's Name Primary Person's Email Address
10210 E. Sprague Avenue Spokane Valley WA 99206
Entity Address City State Zip
Chelsie Walls cwalls@spokanevalleywa.gov
Secondary Person's Name Secondary Person's Email Address
(509)720-5000 (509)720-5075
Entity Phone Number Entity Fax Number