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25-025.00AHBLBalfourParkSportsCourts Contract No. 25-025 AGREEMENT FOR PROFESSIONAL SERVICES AHBL,Inc. THIS AGREEMENT is made by and between the City of Spokane Valley,a code City of the State of Washington,hereinafter"City"and AHBL,Inc.,hereinafter"Consultant,"jointly referred to as"Parties." IN CONSIDERATION of the terms and conditions contained herein,the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services,attached as Exhibit A. A.Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services,schedule,and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services,stop work,and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom,and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City-furnished information. C.Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by December 31, 2026 unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days'prior notice and an opportunity to cure the breach. City may,in addition,terminate this Agreement 0373 Balfour Park Sports Courts-AHBL Agmnt. Page 1 of 8 Contract No.25-025 for any reason by 10 days' written notice to Consultant. In the event of termination without breach,City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3.Compensation. City City agrees to pay Consultant an agreed upon hourly rate up to a maximum amount of$50,800.00 as full compensation for everything done under this Agreement, as set forth in Exhibit A. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below-stated address. City reserves the right to withhold payment under this Agreement for that portion of the work(if any)which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards,City Code,and federal or state standards. 5.Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name:Marci Patterson,City Clerk Name: Erick Fitzpatrick,Principal Phone:(509)720-5000 Phone:(509)252-5019 Address: 10210 East Sprague Avenue Address: 601 West Main Avenue, Ste. 305 Spokane Valley,WA 99206 Spokane,WA 99201-0613 6. Applicable Laws and Standards. The Parties,in the performance of this Agreement,agree to comply with all applicable federal, state, and local laws and regulations. Consultant states that its designs, construction documents,and services shall conform to all federal, state,and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public(federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph(A)(2)of this certification;and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions(federal,state,or local)terminated for cause or default. 0373 Balfour Park Sports Courts-ABBL Agnmt. Page 2 of 8 Contract No. 25-025 B. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City,that City is interested in only the results to be achieved, and that the right to control the particular manner,method,and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City,and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports,reproduction quality mylars of maps,and copies in the form of computer files,for the City's use. City shall have unrestricted authority to publish,disclose,distribute, and otherwise use,in whole or in part,any reports,data,drawings,images,or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10.Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices,materials,payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11.Insurance. Consultant shall procure and maintain for the duration of the Agreement,insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant,its agents,representatives,employees,or subcontractors. A. Minimum Scope of Insurance. Consultant's required insurance shall be of the types and coverages as stated below: 1. Automobile liability insurance covering all owned, non-owned, hired, and leased vehicles. Coverage shall be at least as broad as Insurance Services Office(ISO)form CA 00 01. 2.Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises,operations,stop-gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4.Professional liability insurance appropriate to Consultant's profession. 0373 Balfour Park Sports Courts-AHBL Agmnt. Page 3 of 8 Contract No. 25-025 B.Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1.Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $2,000,000 each occurrence, and$2,000,000 general aggregate. 3. Professional liability insurance shall be written with limits no less than$2,000,000 per claim and$2,000,000 policy aggregate limit. C. Other Insurance Provisions. The Consultant's policies are to contain,or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or self-insured pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2.Consultant shall provide City and all additional insured for this work with written notice of any policy cancellation within two business days of their receipt of such notice. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4.Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City,offset against funds due Consultant from the City. D.Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers,agents,and employees,from any and all claims,actions,suits,liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts,errors,or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. 0373 Balfour Park Sports Courts-AHBL Agmnt. Page 4 of 8 Contract No. 25-025 However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City,its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51,RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 13.Waiver. No officer,employee,agent,or other individual acting on behalf of either Party has the power, right,or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may,from time-to-time,receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation or arbitration(including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20.Anti-kickback. No officer or employee of City,having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted,or granted a present or future gift,favor,service,or other thing of value from any person with an interest in this Agreement. 0373 Balfour Park Sports Courts-AHBL Agmnt. Page 5 of 8 Contract No. 25-025 21. Business Registration. Consultant shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 22. Assurance of Compliance with Applicable Federal Law. During the performance of this Agreement, the Consultant,for itself,its assignees, and successors in interest agrees as follows: A. Compliance with Regulations. Consultant shall comply with the federal laws set forth in subsection G, below ("Pertinent Non-Discrimination Authorities") relative to non-discrimination in federally-assisted programs as adopted or amended from time-to-time, which are herein incorporated by reference and made a part of this Agreement. B. Non-discrimination. Consultant,with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race,color,or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding, or negotiation made by Consultant for work to be performed under a subcontract, including procurements of materials,or leases of equipment,each potential subcontractor or supplier shall be notified by Consultant of Consultants's obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race,color, or national origin. D. Information and Reports. Consultant shall provide all information and reports required by the Acts, the regulations, and directives issued pursuant thereto, and shall permit access to its books, records,accounts,other sources of information, and its facilities as may be determined by the City or the WSDOT to be pertinent to ascertain compliance with such Acts,regulations,and instructions. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish the information, Consultant shall so certify to the City or the WSDOT, as appropriate,and shall set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance. In the event of a Consultant's noncompliance with the non- discrimination provisions of this Agreement, the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate,including,but not limited to: 1. Withholding payments to Consultant under the Agreement until Consultant complies; and/or 2. Cancelling,terminating,or suspending the Agreement,in whole or in part. F. Incorporation of Provisions. Consultant shall include the provisions of Section 22 of this Agreement in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts,regulations and directives issued pursuant thereto.Consultant shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if Consultant becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction, Consultant may request that the City enter into any litigation to protect the interests of the City. In addition, Consultant may request the United States to enter into the litigation to protect the interests of the United States. 0373 Balfour Park Sports Courts-AHBL Agmnt. Page 6 of 8 Contract No.25-025 G. Pertinent Non-Discrimination Authorities: During the performance of this Agreement, the Consultant agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964(42 U.S.C. §2000d et seq.,78 stat.252),(prohibits discrimination on the basis of race,color,national origin);and 49 CFR Part 21;and 49 Part 26; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601),(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability);and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. §471, Section 47123), as amended,(prohibits discrimination based on race,creed,color,national origin,or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964,The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973,by expanding the definition of the terms"programs or activities"to include all of the programs or activities of the Federal- aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems,places of public accommodation,and certain testing entities(42 U.S.C. §§12131- 12189)as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race,color,national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency(LEP). To ensure compliance with 0373 Balfour Park Sports Courts-AHBL Agmnt. Page 7 of 8 Contract No. 25-025 Title VI,you must take reasonable steps to ensure that LEP persons have meaningful access to your programs(70 Fed.Reg. at 74087 to 74100);and Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities(20 U.S.C.§1681 et seq.). 23.Severability. If any section,sentence,clause,or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction,such invalidity shall not affect the validity of any other section,sentence,clause, or phrase of this Agreement. 24.Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services and Fee Proposal B. Insurance Certificates The Parties have executed this Agreement this 60 7"/ day of Fe-b ru-rl ,2025. CITY OF SPOKANE VALLEY Consultant: AHBL,Inc. Jo Hohman,City Manager By:Erick Fit patrick Its: Authorized Representative APPROVED AS T FORM: ice f th C ty A rney 0373 Balfour Park Sports Courts-AHBL Agmnt. Page 8 of 8 EXHIBIT A ■ RHBLNib January 14, 2025 Glenn Ritter City of Spokane Valley Civil Engineers 10210 East Sprague Avenue Spokane Valley, WA 99206 Structural Engineers Project: Balfour Park Sport Courts Phase 2, AHBL No. 2241024.10/.40 Landscape Architects Subject: Proposal for Civil Engineering and Landscape Architecture Services Community Planners Dear Glenn: Land Surveyors Thank you for the opportunity to submit this proposal for civil engineering and landscape architecture services for Balfour Park's sport courts in Spokane Valley, Washington. We appreciate you giving us the opportunity to complete the next phase of the park with you. Neighbors This phase will design and construct the sport courts(two basketball and four pickleball courts) with fencing, a drinking fountain, lighting, and amenities in the undeveloped portion of the northeast corner of the park. Our assumptions for this project are listed below: • The lighting system and drinking fountain (including water supply lines)will be bid alternates. • Lighting design, including electrical connections, and NREC review will be provided by the supplier/manufacturer. • No roadway frontage improvements or offsite utility improvements will be required. • City of Spokane Valley (COSV)will provide an updated topographic survey of the area. • Division 00 and Division 01 technical specifications and procuring and contracting requirements will be prepared using COSV standard templates. • Permitting and design will not be phased or broken into multiple permit and/or bid packages. We can revise the proposal, as requested, to address any required phasing or bidding of the project. SPOKANE Our scope of work is divided by design phase and is provided below. 601 West Main Avenue Suite 305 Spokane,WA 99201.0613 509.2525019 TEL www.ahbl.com Glenn Ritter January 14,2025 111131 PALII 2241024.10/.40 Page 2 of 6 rib Civil Engineering—2241024.10 Civil Engineering Design—Task 11 1. Prepare base sheets for design drawings using the topographic survey and the architectural site plan. 2. Perform site visit and confirm existing conditions that might differ from the previous phase design drawings. Confirm stormwater facility and sizing that accounted for these future court improvements during Phase 1 construction. 3. Prepare plans and supporting details for a Temporary Erosion and Sedimentation Control (TESC) plan. Coverage under the Department of Ecology Construction Stormwater General Permit is not anticipated because all stormwater runoff will be infiltrated onsite. 4. Prepare site grading plan. Provide finish grade elevations for the site improvements and coordinate design elevations with the landscape architect. Site wall tops and bottoms will be specified, as needed, but this scope does not include the structural design of retaining walls, which should be designed by a structural engineer. This scope of work will include earthwork calculations for permitting purposes only. 5. Prepare plans and calculations for a storm drainage letter addressing the proposed improvements. We anticipate that COSV will accept a drainage letter in lieu of a full drainage report to show compliance with the Phase 1 park improvements. 6. Prepare a horizontal control plan for the site improvements. This work includes appropriate dimensioning to locate site features, hardscape, and civil utilities. 7. Prepare plans for extension of the existing water service stub to the proposed drinking fountain. The drinking fountain will be a bid alternate. Offsite water improvements are not expected at this time, and therefore are not included in this scope. 8. Coordinate with the design team and COSV for project development and coordination. We assume four meetings. 9. Prepare three-part CSI format technical specifications for civil site work. These specifications will be provided for inclusion into the bidding documents. 10. Prepare cost estimates for civil related items. 11. The following products will be prepared at the end of the Construction Document (CD) phases, unless indicated otherwise: • Cover Sheet • TESC Plan, Notes, and Details • Site Paving Plan • Drainage and Grading Plan • Water Plan • Drainage Letter O©O1 Glenn Ritter January 14,2025 ®� 2241024.10/.40 Page 3 of 6 girj P 12. This proposal includes plan revisions to address comments from agency reviews. If the agency requests changes that contradict their design standards or information they provided at a pre-design conference, this may result in a change of scope. Bidding Phase—Task 12 13. After comments are addressed, prepare Bid Document Plans and Specifications. 14. Assist the owner with answering bidders' questions for clarification, and assist in the preparation of bid addenda, as necessary. 15. Attend the bid opening meeting and assist with evaluation of bids. 16. Prepare Conformed Contract Documents at the conclusion of bidding, incorporating all addenda issued. Construction Phase Services—Task 13 17. Respond to contractor-initiated questions during construction as they relate to the design. 18. Review civil related product submittals and shop drawings, and report findings to the owner. 19. This task allows for a total of four construction site visits and two post-construction visits (one punchlist visit and one follow-up/back-punch visit). 20. Prepare final letter of substantial project conformance/completion. 21. Assist with preparation of final record drawings at the end of construction and prepare PDF and DWG as-built files. This scope of work will be billed on a time and expense basis, with an estimate provided below. Landscape Architecture—2241024.40 Landscape Architecture (CD)—Task 41 1. Attend a kickoff meeting with design team and COSV staff to review the park master plan and check assumptions on the layout of courts, equipment needed, and preferred manufacturers. 2. Coordinate with the design team for project development and coordination. We will lead project meetings/conference calls. We assume four meetings. 3. Coordinate with the lighting supplier/manufacturer for project requirements. 4. Upon approval of the preferred layout, prepare CDs with associated details. The following plans with associated details are anticipated: • Cover Sheet • General Notes and Legends O© BO Glenn Ritter January 14,2025 2241024.10/.40ARE Page4of6 • • Landscape Site Plan(s) and Hardscape Details • Court Layout and Equipment Details • Fencing Details 5. Prepare three-part CSI format specifications for landscape related items. 6. Prepare and package PDF permit plans and specifications for Building, Parks, and your review and comment. 7. Coordinate with COSV Building and Planning to define the development requirements. This task includes discussions with you to review department comments. 8. Revise the plans as necessary to address comments related to design. For budget purposes, we assume two rounds of comment review and response cycles. Bidding Phase—Task 42 9. After comments are addressed, prepare Bid Document Plans and Specifications. 10. Assist the owner with answering bidders' questions for clarification, and assist in the preparation of bid addenda, as necessary. 11. Attend the bid opening meeting and assist with evaluation of bids. 12. Prepare Conformed Contract Documents at the conclusion of bidding, incorporating all addenda issued. Construction Phase Services—Task 43 13. Respond to contractor-initiated questions during construction as they relate to the design. 14. Review landscape related product submittals and shop drawings, and report findings to the owner and architect. 15. Coordinate product submittals and shop drawings with the design team. 16. This task allows for a total of six construction site visits and two post-construction visits (one punchlist visit and one follow-up/back-punch visit). 17. Prepare final letter of substantial project conformance/completion. 18. Review contractor-furnished record drawings at the end of construction, update landscape CAD files, and prepare PDF and DWG as-built files. This scope of work will be billed on a time and expense basis, with an estimate provided below. Closeout and O&M—Task 44 19. Assist with landscape related closeout questions and review contractor's Operations and Maintenance(O&M) Manual. We have allowed 4 hours for this scope for work. This scope of work will be billed on a time and expense basis, with an estimate provided below. O©DO Glenn Ritter ` PAIrli January 14,2025 2241024.101.40 Page 5 of 6 01 II ■P II Billing Summary Items Description Task No. Amount Civil Engineering—2241024.10 Items 1-12 Civil Engineering Design T-11 $12,000 Items 13-16 Bidding Phase T-12 4,000 Item 17-21 Construction Phase Services (T&E est.) T-13 6,500 Total $22,500 Landscape Architecture—2241024.40 Items 1-8 Landscape Architecture (CD) T-41 $16,000 Items 9-12 Bidding Phase T-42 4,000 Items 13-18 Construction Phase Services (T&E est.) T-43 7,500 Item 19 Closeout and O&M (T&E est.) T-44 800 Subtotal $28,300 GRAND TOTAL $50,800 We believe we have determined, as best we can, the number of hours required to complete these tasks. However, some of the tasks listed are influenced by factors outside of our control. During the course of the project, if it is determined that more hours are required to complete any of these tasks due to circumstances beyond our control, we will notify you immediately. We will not perform additional work until we have your written authorization. Exclusions This proposal does not include fees associated with agency reviews, submittals, or permits, nor does it include any work associated with the following services: a) Professional services of subconsultants, e.g., geotechnical and traffic engineers, or wetlands, wildlife, site lighting, and other specialists that may be required. b) Preparation, submittal, or securing of permits. c) Preparation, submittal, or securing of extensions or renewals for expiring or expired applications or permits. Monitoring of applications or permit expiration dates is the responsibility of others. d) Offsite improvements, other than those noted above. e) Costs associated with reconsiderations of agency decisions. f) Costs associated with preparing and filing variances, etc. g) Costs associated with substantial redesign after preparation of design development drawings. h) Preparation of maintenance manuals, reports, or certification testing of installed improvements. o©o' Glenn Ritter _,LI January 14,2025 2241024.10/.40 Page 6 of 6 ■,OE i) Design of structural walls or underground vaults. j) Additional inspections that are a result of contractor non-compliance to the plans or specifications. Although we do assist the owner during the construction process, this proposal is for design services only and in no way implies we are construction managers. If you find this proposal acceptable, please prepare your standard contract. Our receipt of the signed contract or your written authorization will be our notification to proceed. If you have any questions, please call me at (509) 252-5019. Sincerely, dff Craig D. Andersen, PLA, LEED AP Director of Landscape Architecture CDA/Isk c: Erick Fitzpatrick, Skylar Brower, Kevin Cash—AHBL Accounting Q:\2024\2241024\Proposals_Contracts\Finals\20250114 Pro 2241024.10.40.docx 0© BO E(MMI A±o DATE DD/YYYY) ® CERTIFICATE OF LIABILITY INSURANCE E;MM/ D/Y 025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Maurice Thornton AssuredPartners Design Professionals Insurance Services, LLC PHONE 510-272-1476 FAX 3697 Mt. Diablo Blvd., Suite 230 (A/C.No.Ext): (A/C,No): Lafayette CA 94549 ADDRESS: DesignProCerts@AssuredPartners.com INSURER(S)AFFORDING COVERAGE NAIC# License#:6003745 INSURER A:XL Specialty Insurance Company 37885 INSURED AHBLINC-01 INSURER B:Travelers Property Casualty Company of America 25674 AHBL, Inc. 2215 North 30th Street, Suite 300 INSURER C:The Charter Oak Fire Insurance Company 25615 Tacoma WA 98403 INSURER D:The Travelers Indemnity Company 25658 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1570203788 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF POLICY EXP LIMITS {MMIDD/YYYY) (MMIDD/YYYY) D X COMMERCIAL GENERAL LIABILITY Y Y 6808J59430A 9/11/2024 9/11/2025 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR DAMAGE RENTED 1,000,000 PREMISES(Ea(Ea occurrence) $ MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GENII AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY X JERCOT LOC PRODUCTS-COMP/OPAGG $2,000,000 _ OTHER: _ $ C AUTOMOBILE LIABILITY Y Y BA8P56584A 9/11/2024 9/11/2025 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) B X UMBRELLA LIAB X OCCUR Y Y CUP8J596642 9/11/2024 9/11/2025 EACH OCCURRENCE $10,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000 DED X RETENTION$1 n jinn - $ D WORKERS COMPENSATION 6808J59430A 9/11/2024 9/11/2025 PER X ERH- R AND EMPLOYERS'LIABILITY Y/N STATUTE E WA Stop Gap ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBEREXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Professional Liability DPR5032852 9/11/2024 9/11/2025 Per Claim $5,000,000 'Includes Contractors Pollution Aggregate Limit $5,000,000 Legal Liability DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The following policies are included in the underlying schedule of insurance for umbrella/excess liability:General Liability/Auto Liability/Employer's Liability. Project#2241024.10/.40 1 25-025-Balfour Park Sport Courts Phase 2,Civil Engineering and Landscape Architecture Services—Spokane,WA. City of Spokane Valley is named as an additional insured as respects general liability and auto liability as required per written contract.General Liability and Auto Liability are Primary/Non-Contributory per policy form wording. Insurance coverage includes waiver of subrogation per the attached endorsement(s). CERTIFICATE HOLDER CANCELLATION 30 Day Notice of Cancellation SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Spokane Valley ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Glenn Ritter 10210 East Sprague Avenue AUTHORIZED REPRESENTATIVE Spokane Valley WA 99206 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD