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2024, 10-22 Formal A MeetingMINUTES City of Spokane Valley City Council Regular Meeting Formal Format A Tuesday, October 22, 2024 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor Erik Lamb, Deputy City Manager Tim Hattenburg, Deputy Mayor Gloria Mantz, City Services Administrator Laura Padden, Councilmember Kelly Konkright, City Attorney Rod Higgins, Councilmember Chelsie Taylor, Finance Director Jessica Yaeger, Councilmember John Bottelli, Parks & Rec Director Ben Wick, Councilmember Tony Beattie, Sr. Deputy City Attorney Al Merkel, Councilmember Jill Smith, Communications Manager Sean Walter, Assistant Police Chief Mike Basinger, Economic Development Director Bill Helbig, Public Works Director John Whitehead, Human Resources Director Virginia Clough, Legislative Policy Coordinator Eric Robison, Housing & Homeless Coordinator Kendall May, Recreation Coordinator Justan Kinsel, IT Specialist Marci Patterson, City Cleric INVOCATION: Pastor Courtney Marrazo, Sun City Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayon Hattenburg to approve the agenda, seconded and agi-eed unanimously. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COUNCILMEMBER REPORTS Councilmember Yaeger: attended the Kaiser Facility Tour, HUB ribbon cutting and the groundbreaking event for the cross country course at Flora Park. Councilmember Padden: attended the Kaiser Facility Tour and the groundbreaking event for the cross country course at Flora Park. Councilmember Higgins: stated that he attended the groundbreaking event for the cross country course at Flora Park. Councilmember Wick: attended the Kaiser Facility Tour. Councilmember Merkel attended the roundtable event hosted by Dr. Valasquez, the Kaiser Facility Tour, and the groundbreaking event for the cross country course at Flora Park. Deputy Mayor Hattenburg: stated that attended groundbreaking event for the cross country course at Flora Park, the Kaiser Facility Tour, the DAR event at Pines Cemetery, a tour of city hall with the girls scouts, and an STA board meeting with updated stats. Council Meeting Minutes, Formal: 10-22-2024 Pagel of 4 Approved by Council: 0 1- 14-2025 MAYOR'S REPORT The Mayor provided an update on the STA meetings she attended and stated that they are still looking for a CEO and she attended the annual quilt show at the Fair Grounds. PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. Mr. Ben Lund, Spokane Valley provided general comments. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent A, -ends. a. Approval of Claim Vouchers, Oct 22, 2024, Request for Council Action Form: $4,936,116.65. b. Approval of Payroll for Pay Period ending October 15, 2024: $601,828.20. c. Approval of Council Meeting Minutes of October 8, 2024 2. Ordinance 24-013: Second Reading, Property Tax — Chelsie Taylor After Deputy City Clerk Rhoades read the Ordinance title, it was moved by Deputy Mayor Hattenburg and seconded to approve Ordinance 24-013 levying regularproperty taxes for 2025. Ms. Taylor noted that the 2025 Property Tax did not include the 1% as previously requested by council and provided details on the estimated amounts for 2025. Mayor Haley invited public comment: no comments were offered. Vote by acclamation: in favor: Mayor Haley, Councihnembers Yaeger, Padden, Merkel and Wick. Opposed: Deputy Mayor Hattenburg and Councilmember Higgins. Motion carried. 3. Motion Consideration: 2025 Draft Federal Legislative Agenda — Virginia Clough It was moved by Deputy Mayor Hattenburg and seconded to approve the 2025 Federal Legislative Agenda as presented Ms. Clough presented the new items and the changes from the previous presentation and asked for any additional questions or changes. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried ADMINISTRATIVE REPORTS: 4. Admin Report: WM Solid Waste Collection Services - Bill Helbig, Tami Yager Mr. Helbig began the discussion by introducing Tami Yager, WM Senior Manager and Zack Stavros, WM Senior Route Manger and providing numerous background details on the WM contract. Ms. Yager provided details on the current services for WM. She also reviewed the services contract, the challenges that currently exist that include staffing shortages, retaining employees, injury, seasonal work, and staffing disruptions. Ms. Yager also went over the summer service recap for curbside garbage collection, recycling collection and organics (food and yard waste). She followed up with solutions for the driver shortage concerns. Ms. Yager proceeded to provide details on the resources for additional information and where to check for updates, programs, schedules and news flash information. Council discussed the driver situation and if there was any ability to provide on call staff and Mr. Stavros stated that it would be difficult to have on call staff as there is a lot of training for the drivers to go through and then not have them be on staff all the time. Council also discussed potential expansion of WM, service challenges in all areas, customer service for missed pick-ups, and the current recycling process. Mayor Haley called for a recess at 7: 28pm for 10 minutes and that the meeting would resume at 7:38pm. 5. Admin Report: Recreation & Aquatic Season Review — Kendall May Ms. May reviewed the details in recreation, aquatics, and parks programs. Ms. May explained the marketing details, Arbor Day celebration, the camp programs, the park and meal program, adult dance program, the Council Meeting Minutes, Formal: 10-22-2024 Page 2 of 4 Approved by Council: 0 1- 14-2025 Go Play Campaign, Outdoor movie events in the park, and youth sports in the park. Ms. May also delivered details on the aquatics programs that included the swimming, program stats for pool visitors, and paws in the pool event. The final program review was the parks program and Ms. May detailed all the programs that included the park shelter reservations, the special events, the sand volleyball events at Browns Park, the field rentals, an update on the trails, and the Balfour Park celebration with the new mini pitch. 6. Admin Report: Public Defender Caseload Standards — Erik Lamb Mr. Lamb provided background on the review of caseload standards for indigent defense, the impacts from new public defense caseload standards, comments received to date to WA Supreme Court, considerations of the proposed caseload standards. Looking for questions or changes to the proposed letter that would be sent to the Washington State Supreme Court once approved by council. Council discussed adding information regarding new attorneys and the need to retain the attorneys we currently have, as well as the need for Washington State to have their own study to review, noting that we have not had any bar complaints made against any of the attorneys, and noted that perhaps we contact the county clerk to review the proposed standards. Mr. Lamb closed with noting that he had quite a few recommended changes to review and would return with an updated letter at a later date. 7. Admin Report: Regional Homeless & Housing Coordination Update - Gloria Mantz Ms. Mantz and Mr. Robison provided details on the background of the regional homeless and housing coordination that included an overview of previous meetings held with the county to discuss the possibility of forming a regional entity. As there was not a continued interest in the regional entity, there was a discussion for interagency goals that included development of a regional database system, and improving planning coordination between jurisdictions. There is a meeting scheduled with the City of Spokane and the County to share progress on the draft of an interlocal agreement, a draft agreement for the shared data, and inclement weather response coordination. Ms. Mantz will follow up at a later date with a review of the information that is gathered at that meeting. Council discussed the need for a plan and how to move forward with our five-year plan. Mayor Haley noted that we don't receive a majority of the funding, so we need to continue to work regionally to allow the city to make strides in the plans. INFORMATION ONLY (will not be reported or discussed) 8. Department Monthly Reports 9. Fire Dept Monthly Report GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. No comments were provided. ADVANCE AGENDA Councilmember Merkel asked for a camera update as he has received complaints of speeding in the school zones. There was not consensus to move the item forward. Councilmember Merkel requested an application process for seniors for snow removal. There was not consensus to move that item forward. Councilmember Merkel request a SCRAPS update sooner than the new year. Deputy City Manager Lamb stated that currently there are higher priority projects that are being worked on at the current time. There was no consensus to move that item forward. CITY MANAGER COMMENTS Deputy City Manager Lamb noted that there is a special meeting tomorrow at 4:00pm. It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to adjourn at 8: 50p. in. Council Meeting Minutes, Formal: 10-22-2024 Page 3 of 4 Approved by Council: 01-14-2025 ATTEST: nj Marci Patterson, City Clerk Q�I 6A Z Pam Raley, ayo Council Meeting Minutes, Formal: 10-22-2024 Approved by Council: 01-14-2025 Page 4 of 4 PUBLIC COMMENT SIGN -IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, October 22, 2024 6:00 p.m. GENERAL PUBLIC COMMENT OPPORTUNITY #1 Please sign up to speak for up to THREE minutes and the Mayor will afford the public the opportunity to speak. The public comment opportunity.is limited to a maximum of 45 minutes. You may only speak at one of the comment opportunities, not at both public comment opportunities. NAME TOPIC YOU WILL SPEAK PLEASE PRINT ABOUT YOUR CITY OF RESIDENCE � zc'C' ,-, / I �s C'qtv 15✓b ka o q a(CQ-f Please note that once information is entered on this form, it becomes a public record subject to public disclosure.