25-032.01CustomEnergyConsultantsEnergyEfficiencyRetrofitsCenterPlace Public Works Department
Spokane\111111111.11kEngineering Division
Valley 10210 E Sprague Ave • Spokane Valley WA 99206
509.720.5075 ♦ Fax: 509.720.5075 • cityhall®spokanevalley.org
Change Order Memorandum
Date: 2/20/25
To: Gloria Mantz, City Services Administrator
From: Glenn Ritter, Senior Engineer
Re: Change Order#1 for CEC Construction Contract at Centerplace Energy Retrofit-EE024
Budget Account No. CX594750 562002 CEC - Contract No. 25-032
This change order will pay for a couple of items of work that were not part of the scope of the
original contract and are not reimbursable under the Commerce EE0254 Grant. The building's
emergency lighting is currently connected to a backup power supply (inverter) in the basement.
Facilities maintenance staff stated that this is problematic and expensive to maintain. CEC
proposed to provide emergency lamps (ballasts) for the existing emergency light fixtures and
replace the stairway emergency lighting. They will also bypass the backup power supply.
Additionally, the Great Room lighting currently has dimming capability, albeit somewhat limited.
Operations staff confirmed that full dimming capability is needed for room rental users. The new
LED lighting retrofit bulbs will not work properly with dimming so new fixtures are needed and
rewiring is required. The maximum Not to Exceed cost (including sales tax) for this Change
Order work is $44,997.95 paid for by City of Spokane Valley out of the "CP Mnt Capital-Rec
Facilities— Building Improvements" budget.
Original Contract Amount (includes sales tax): $ 262,000.00
Previous Change Order Cost: $ 0.00
Change Order#1 Cost (includes sales tax): $ 44,997.95
Project Cost including Change Order#1: $ 306,997.95
City Manager's Contract authority ($350,000.00) $350,000.00
Contract plus Change Order Cost to date: $306,997.95
Remaining City Manager's Contract Authority after CO #1 $43,002.05
cc: Finance Department
Clerk's office
Spoke
l0Valley. CHANGE ORDER NO: 1
ENGINEERING DIVISION CONSTRUCTION CONTRACT NO: 25-032
PROJECT: EE024-Centerplace Energy Retrofit CONTRACT DATE: 2/13/2025
PRIME CONTRACTOR: HE Solutions, LLC dba Custom Energy Consultants CIP NO: n/a
DESCRIPTION OF CHANGES
Additional Electrical work at Centerplace-NOT funded by Commerce Grant
Item No. Description Unit Quantity Unit Price Total
COP#01 Emergency Lighting Improvements 1 LS $ 17,445.51 $ 17,445.51
COP#02 Great Room Dimming 1 LS $ 23,874.92 $ 23,874.92
Subtotal $ 41,320.43
8.9%Sales Tax $ 3,677.52
Total Amount of this Change Order(incl.Tax): $ 44,997.95
VERBAL APPROVAL AND JUSTIFICATION
Independent Justification on File Yes
Verbal Approval Yes Verbal Approval by Glenn Ritter
TERMS AND CONDITIONS
THIS CHANGE ORDER DOES NOT CHANGE THE TERMS AND CONDITIONS OF THE ORIGINAL CONSTRUCTION
CONTRACT EXCEPT FOR THE TOTAL CONTRACT AMOUNT AS SHOWN BELOW
CONTRACT AMOUNT
THESE CHANGES RESULT IN THE FOLLOWING ADJUSTMENTS OF TOTAL CONTRACT AMOUNT:
ORIGINAL TOTAL CONTRACT AMOUNT $ 262,000.00
TOTAL PRIOR CONTRACT CHANGE ORDER AMOUNT . 0.00
TOTAL CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $ 262,000.00
NET THIS CHANGE ORDER $ 44,997.95
TOTAL CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $ 306,997.95
CONTRACTOR ACCEPTANCE: DATE: 2/13/2025
RECOMMENDED BY: DATE: 02/14/25
Project anager
APPROVED BY: , c Q t. j G DATE: lit
City Services Administrator
APPROVED BY: _9/ \ / 7 Mi0/4-"fl- DATE: Z 2-0 Z S
City Manage
ATTACHMENTS: CEC Chan e Order Proposals#01 
Distribution: ORIGINAL TO: City of Spokane Valley Clerk's Office
COPIES TO: Contractor, PW Project File, Finance Department
COSV Form 9/5/2014
•
•
•
CUSTOM ENERGY
CONSULTANTS
Change Order Proposal#1
City of Spokane Valley—CenterPlace Event Center
CenterPlace EE024—Construction Agreement
COP #1
To Glenn Ritter, P.E.
City of Spokane Valley
10210 East Sprague Avenue
Spokane Valley WA 99206
RE Emergency Lighting Improvements
Date Description Quantity Rate Amount
2/6/2025 Arctic bid proposal (see attached) 1 $13,098.49 $13,098.49
2/6/2025 Credit from Arctic (see attached) 1 $ Included $ Included
2/6/2025 Bond 1 $ 515.00 $ 515.00
2/6/2025 CEC Markup (15%) 1 $ 2,042.02 $ 2,042.02
2/6/2025 CEC Project Management 8 $ 175.00 $ 1,400.00
2/6/2025 CEC Project Development 2 $ 195.00 $ 390.00
2/6/2025 Total Change Order (CEC) $ 17,445.51
2/6/2025 Sales Tax $ 1,552.65
2/6/2025 Total Change Order $ 18,998.16
1I _
Proposal
0- Weehem
7210 E. Nora
Spokane Valley, WA 99212
Phone (509) 533-9350
Fax (509) 533-9353
ARCTILE930DG
February 6, 2025
Mikael James
Custom Energy Consultants
Subject: Center Place
Mike,
The following is the change order for installing emergency lighting in lieu of fixing the
inverter at the Center Place project while we are retrofitting the rest of the building.
25-4' TLED emergency lamps in the 2x4 fixtures and in the mechanical spaces, we will
just use one 1 lamps for this the other lamp will be a standard LED lamp.
6- sconce lights will be removed and replaced with a stairwell strip light with motion
sensor and emergency battery. This will really brighten the stairwells as well as provide
the emergency illumination that is required.
2-2x2 fixtures will have an emergency kit installed with a battery back up LED board for
the illumination
17-can lights will have battery packs installed
Materials cost $9,350.00
Labor 24 x$85 $2,040.00
OH and P 15% $1,708.49
Bid for this change order: $13,098.49
Thank you..
UJ2 � 7.
Brian D. Chapman
President
•
liit and e�rcItom •zed
2307 North Woodruff
Spokane Valley, WA 99206
Breakdown Phone 509-533-9350
Fax 509 533 93530
ARCTILE930DG
Date: February 6,2025
Contractor: Custom Energy Consultant
Attention: Greg or Mike
Project: Center Place COS V
Document ID:
Subject: Center Place EM lamp proposal
Materials: $8,167.42
Labor Hours 39.00
Labor per Hour Direct $66.10 w/Burden $82.63 $3,222.57
Direct Supervision 15%Labor w/o Burden $0.00
Safety 2%Labor w/Burden $0.00
Small Tools 5%Labor w/o Burden $0.00
Subtotal: $11,389.99
Overhead and Profit on Labor and Material cost: 15.00% $1,708.50
Subtotal: $13,098.49
Subcontractor Portion:
Overhead and Profit: $65,000.00 $0.00
Subtotal: $0.00
Subtotal: $13,098.49
Bond: $0.00
Total: $13,098.49
Sincerely,
Brian D. Chapman
President
2
(_.../ ette 4glitinl and Wee i b
2307 North Woodruff
Spokane Valley, WA 99206
Phone 509-533-9350
Fax 509-533-9353
ARCTILE930DG
Material Quantity Unit Cost Extension Labor Unit Extension
deduct 4' lamps $7.00 ($175.00) 0.250 (6.25)
deduct sconce retrofit $15.00 ($90.00) 0.250 ( 1.50)
deduct can lights 6" non em $33.00 ($561.00) 0.500 (8.50)
$0.00 0.00
Adds- $0.00 0.00
keystone EM lamp with battery 25.00 $130.00 $3,250.00 0.750 18.75
new em lights for stairwells 6.00 $400.00 $2,400.00 1.500 9.00
2x2 em fulham em kit 2.00 $89.86 $179.72 1.000 2.00
6" emergency cans RAB 17.00 $186.10 $3,163.70 1.500 25.50
$0.00 _ 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 _ 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 _ 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 _ 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
Totals: $8,167.42 39.00
2
•
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•
CUSTOMNERGY
CONSULTANTS
Change Order Proposal#2
City of Spokane Valley— CenterPlace Event Center
CenterPlace EE024— Construction Agreement
COP #2
To Glenn Ritter, P.E.
City of Spokane Valley
10210 East Sprague Avenue
Spokane Valley WA 99206
RE Common Area/Great Room Dimming
Date Description Quantity Rate Amount
2/6/2025 Arctic bid proposal (see attached) 1 $ 18,494.28 $ 18,494.28
2/6/2025 Credit from Arctic (see attached) 1 $ Included $ Included
2/6/2025 Bond 1 $ 710.00 $ 710.00
2/6/2025 CEC Markup (15%) 1 $ 2,880.64 $ 2,880.64
2/6/2025 CEC Project Management 8 $ 175.00 $ 1 ,400.00
2/6/2025 CEC Project Development 2 $ 195.00 $ 390.00
2/6/2025 Total Change Order (CEC) $ 23,874.92
2/6/2025 Sales Tax $ 2,124.87
2/6/2025 Total Change Order $ 25,999.79
1t
Proposal
c-jseti, Ceketiele
7210 E. Nora
Spokane Valley, WA 99212
Phone (509) 533-9350
Fax (509) 533-9353
ARCTILE930DG
February 6,2025
Mikael James
Custom Energy Consultants
Subject: Center Place
Mike,
The following is the change order for installing dimming fixtures in the Great
Room/Common Room and installing 3-wall dimmers to control the 0-10v dimming
system. Remove the existing lamps and install new LED lamps that will have the ability
to dim with 0-10 control. This is for the 15 globe lights in the great room, and for the
small globe lights in the entry of that space to the east 7 smaller units.
The whole fixture will now dim not just the top or the bottom. We are going to rewire to
make work with the existing wiring. We will install 3 switches in the existing room that
will be labeled so the staff will know which one to use on dimming.
Materials $13,532.00
Labor 30 hours X $85.00 $ 2,550.00
Subtotal $16,082.00
OH and P 15% $2,412.28
Bid for this change order: $18,494.28
Thank you,
th a. - Tom. CAa
Brian D. Chapman
President
c*I-dire, ([lidce 1X
Itemized 2307 North Woodruff
Spokane Valley, WA 99206
Phone 509-533-9350
Breakdown Fax 509-533-9353
ARCTILE930DG
Date: February 6, 2025
Contractor: Custom Energy Consultant
Attention: Greg or Mike
Project: Center Place COS V
Document ID:
Subject: Center Place Change order 2-Dimming in the commons room-
Materials: $10,628.40
Labor Hours 66.00
Labor per Hour Direct $66.10 w/Burden $82.63 $5,453.58
Direct Supervision 15%Labor w/o Burden $0.00
Safety 2%Labor w/Burden $0.00
Small Tools 5%Labor w/o Burden $0.00
Subtotal: $16,081.98
Overhead and Profit on Labor and Material cost: 15.00% $2,412.30
Subtotal: $18,494.28
Subcontractor Portion:
Overhead and Profit: $0.00
Subtotal: $0.00
Subtotal: $18,494.28
Bond: $0.00
Total: I $18,494.28
Sincerely,
Brian D. Chapman
President
2
n c %Ittin3 and Vketiele
2307 North Woodruff
Spokane Valley, WA 99206
Phone 509-533-9350
Fax 509-533-9353
A RCTILE930DG
Material Quantity Unit Cost Extension Labor Unit Extension
credit 15 globe lights Type I k 15.00 $72.00 ($1,080.00) 1.000 15.00)
Credit 7 small globes type I 1 (7.00) $56.00 ($392.00) 0.750 (5.25)
$0.00 0.00
$0.00 0.00
Dimming add $0.00 0.00
15 fixtures 135.00 $71.00 $9,585.00 0.300 40.50
2'retrofit lamp Remphos $0.00 0.00
connection and jumper cables 135.00 $8.04 $1,085.40 0.100 13.50
$0.00 0.00
small globes 2 per globe 14.00 $55.00 $770.00 0.500 7.00
$0.00 0.00
Dimmers 0-10 3.00 $85.00 $255.00 1.000 3.00
conduit and boxes for dimmers 3.00 $25.00 $75.00 0.750 2.25
wire 3.00 $10.00 $30.00 0.350 1.05
$0.00 0.00
rewire lights for dimming 1.00 $300.00 $300.00 18.000 18.00
$0.00 0.00
dimming panel- 1.00 $0.00 0.950 0.95
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
_ $0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
Totals: $10,628.40 66.00
2
GENERAL SURETY RIMER
To be attached and form a part of
Type of Bond: Performance & Payment Bonds
Bond No.: YCN7470408
Dated effective: February 11, 2025
(MONTH, DAY, YEAR)
executed by: HE Solutions, LLC dba Custom Energy Consultants, as Principal,
(PRINCIPAL)
and by: Old Republic Surety Company , as Surety,
(SURETY)
and in favor of : City of Spokane Valley
(OBLIGEE)
In consideration of the mutual agreements herein contained the Principal and the Surety hereby consent to
changing
INFORMATION
Bond Number
FROM
YCN7470408
TO
YCN7470409
Bond Amount
$262,000.00
$306,997.95
Nothing herein contained
shall vary, alter or extend any provision or condition of this bond except as he
expressly stated.
This rider is effective February 14, 2025
(MONTTI, DAY, YEAR)
Signed and Sealed February 14, 2025
(MONTH, DAY, YEAR)
HE Solutions, LLC dba Custom Energy Consultants
PRINCIPAL
TT L
Old Republic Surety Company
SURE.—*.'
BY: :zy=-
Travis Long, torney-in-Fact
Surety Phone No. 509-747-3121
* OLD REPUBLIC SURETY COMPANY
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That OLD REPUBLIC SURETY COMPANY, a Wisconsin stock insurance corporation, does make, constitute and
appoint:
Craig S. Jones, Travis Long, Christine Larson. Shelby Groth, Daniel Stowe, Erin L. Repp, H. Keith McNally, Sydney Schmidt of Spokane, WA
its true and lawful Attorney(s)-in-Fact, with full power and authority for and on behalf of the company as surety, to execute and
deliver and affix the seal of the company thereto (if a seal is required), bonds, undertakings, recognizances or other written obligations in the nature thereof,
(other than bail bonds, bank depository bonds, mortgage deficiency bonds, mortgage guaranty bonds, guarantees of installment paper and note
guaranty bonds, self-insurance workers compensation bonds guaranteeing payment of benefits, or black lung bonds), as follows:
ALL WRITTEN INSTRUMENTS
and to bind OLD REPUBLIC SURETY COMPANY thereby, and all of the acts of said Attorneys -in -Fact, pursuant to these presents, are ratified and confirmed.
This appointment is made under and by authority of the board of directors at a special meeting held on February 18, 1982.
This Power of Attorney is signed and sealed by facsimile under and by the authority of the following resolutions adopted by the board of directors of the OLD
REPUBLIC SURETY COMPANY on February 18,1982.
RESOLVED that, the president, any vice-president or assistant vice president, in conjunction with the secretary or any assistant secretary, may appoint
attorneys -in -fact or agents with authority as defined or limited in the instrument evidencing the appointment in each case, for and on behalf of the company to
execute and deliver and affix the seal of the company to bonds, undertakings, recognizances, and suretyship obligations of all kinds: and said officers may
remove any such attorney -in -fact or agent and revoke any Power of Attorney previously granted to such person.
RESOLVED FURTHER, that any bond, undertaking, recognizance, or suretyship obligation shall be valid and binding upon the Company
(i) when signed by the president, any vice president or assistant vice president, and attested and sealed (if a seal be required) by any secretary or assistant
secretary; or
(ii) when signed by the president, any vice president or assistant vice president, secretary or assistant secretary, and countersigned and sealed (if a seal be
required) by a duly authorized attorney -in -fact or agent; or
(iii) when duly executed and sealed (if a seal be required) by one or more attorneys -in -fact or agents pursuant to and within the limits of the authority
evidenced by the Power of Attorney issued by the company to such person or persons.
RESOLVED FURTHER that the signature of any authorized officer and the seal of the company may be affixed by facsimile to any Power of Attorney or
certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the company; and such
signature and seal when so used shall have the same force and effect as though manually affixed.
IN WITNESS WHEREOF,
affixed this 28th
OLD REPUBLIC SURETY COMPANY has caused these presents to be signed by its proper officer, and its corporate seal to be
_ day of _ February 2024
„uumn'rnn„
W ;' Go♦PO♦ITt \cp
SEAL `>
Assi..,an"Secreta
--
STATE OF WISCONSIN, COUNTY OF WAUKESHA- SS
OLD REPUBLIC SURETY COMPANY
/04-
V President
On this 28th day of _ February 2024 , personally came before me, Alan PaVIIC
and Karen J Haffner to me known to be the individuals and officers of the OLD REPUBLIC SURETY COMPANY
who executed the above instrument, and they each acknowledged the execution of the same, and being by me duly sworn, did severally depose and say: that
they are the said officers of the corporation aforesaid, and that the seal affixed to the above instrument is the seal of the corporation, and that said corporate seal
and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority of the board of directors of said corporation.
TA
Notary Public
OF�NSO
My Commission Expires: September 28, 2026
CERTIFICATE (Expiration of notary's commission does not invalidate this instrument)
I, the undersigned, assistant secretary of the OLD REPUBLIC SURETY COMPANY, a Wisconsin. (;or,
.oraron, CERTIFY that the foregoing and attached
Power of Attorney remains in full force and has not been revoked; and furthermore, that the Resolutions of the board of directors set forth in the Power of
Attorney, are now in force.
4-b �'. r°♦R �r1 11-
787820 g SEAL
ORSC 22262 (3-06)
HUB Int'I Northwest LLC
Signed and sealed at the City of Brookfield. WI this
I4th February 2025
.tic,c
Assis..,.it Secreta