25-019.00SourcewellILACooperativePurchasingProgram DocuSign Envelope ID:699C2238-08BA-4EAB-97EC-0B6E3F2CA3B7
#25-019
Sourcewell Cooperative Purchasing Program
Participation Agreement
This Participation Agreement is between Sourcewell and Participating Entity to provide access to
Sourcewell's Cooperative Purchasing Program. Sourcewell's Board of Directors has approved
these terms and conditions through operation of this intergovernmental Participation Agreement.
Participating Entity approves this Agreement upon registration with Sourcewell.
Section 1: Authority
1.1 Sourcewell is a service cooperative established by Minn. Stat. § 123A.21 as a local unit
of government pursuant to the Minn. Const. art.XII, sec. 3.
1.2 Sourcewell is authorized to provide a Cooperative Purchasing Program by Minn. Stat. §
123A.21, subd. 7(23)to Participating Entities.
1.3 Sourcewell's cooperative purchasing master.agreements are offered through Minn. Stat. §
471.59 and this Participation Agreement.The Sourcewell Board of Directors has approved these
participation terms, and Sourcewell is authorized to enter this interlocal or joint powers
agreement with an eligible Participating Entity through this Participation Agreement.
1.4 Participation in Sourcewell's Cooperative Purchasing Program is open to eligible
Participating Entities.A Participating Entity is any eligible entity registering with Sourcewell,
including: any government unit, including a state,city, county,town,village, school district,
political subdivision of any state,federally recognized Indian tribe, any agency of the United
States, any instrumentality of a governmental unit,any other entity as defined in Minn. Stat. §
471.59 Subd. 1(b).
1.5 Participating Entity and Sourcewell agree this Participation Agreement is for the purpose
of allowing access to available Sourcewell Cooperative Purchasing Program master agreements
with awarded Suppliers.
1.6 Participating Entity represents,through an authorized signatory, it is eligible for
participation as defined in this Agreement.
Section 2: General Terms
2.1 Sourcewell will make its Cooperative Purchasing Program available to Participating
Entity. Sourcewell master agreements are provided to Participating Entity "as is." Sourcewell
makes no representation as to warranties of quality, merchantability, or fitness for a particular
purpose for any purchase through a Supplier.Participation in the Program is voluntary and non-
exclusive.
2.2 To purchase from Sourcewell master agreements, Participating Entity and Supplier will
execute a Transaction Document(s)as mutually agreed. Participating Entity will be responsible
for all aspects of its purchase, including ordering, inspecting, acceptance,payment, and any other
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Effective January 1,2024
DocuSign Envelope ID:699C2238-08BA-4EAB-97EC-OB6E3F2CA3B7
material terms as negotiated directly with Supplier.
2.3 The Parties to this Agreement will adhere to all applicable laws concerning the
procurement in its respective jurisdiction.
2.4 Access to the Cooperative Purchasing Program is effective upon the date of Participating
Entity's completed registration.The Agreement will remain in effect until canceled by either
party upon thirty (30) days written notice to the other party.
2.5 Each party agrees that it is responsible for its acts and the results thereof,to the extent
authorized by law, and will not be responsible for the acts of the other Party.
2.6 There will be no financial remunerations by or obligations upon Participating Entity for
participation in Sourcewell Cooperative Purchasing Program.
2.7 Sourcewell's Cooperative Purchasing Program master agreements will be procured in
compliance with.Minnesota law and the Sourcewell Cooperative_Purchasing Program. _..
2.8 The records and documents related to this this Agreement are subject to the Minnesota
Data Practices Act,Minnesota Statutes Chapter 13.
Section 3: Approval
The Sourcewell Board of Director has approved this Policy effective January 1,2024.
Sourcewell: ned by: Participating Entity: City of Spokane Valley
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Title Sourcewell Board of Directors Chair Title City Manager
Date 1/22/2024 1 8:34 PM CST Date / —3>-2.5-
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Authorized Signature—Signed
BY Linda Arts
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Title Sourcewell Board of Directors Clerk
Date 1/23/2024 1 2:01 PM CST
2
Effective January 1,2024
Sourcewell
Organization Information
Email completed agreement to:
Indicate an address to which correspondence may be delivered.
service@sourcewell-mn.gov
Organization Name* City of Spokane Valley
You may also mail the
completed agreement to:
Address* 10210 E. Sprague Avenue
Sourcewell
202 12th Street NE
City* Spokane Valley P.O. Box 219
Staples, MN 56479
State Code* WA Zip Code* 99206
Country* USA
Employer Identification Number 71-0914170
Website www.spokanevalleywa.gov
Contact person*(First, Last) Glenn Ritter
Job Title* Project Manager
Job Role Department
❑ Administrator [1 Administration
Department Head Dining/Food Service
❑ Department Purchaser [1 Facilities/Operations
❑ Human Resources Fleet/Transportation
❑ Procurement Officer Human Resources
❑ Teacher ❑ Information Technology
❑✓ Other ❑ Parks, Recreation&Athletics
❑ Public Safety/Security
✓❑ Public Works/Utilities
Purchasing& Finance
Email* gritter@spokanevalleywa.gov
Phone* (509)720-5018
202 12th Street NE I P.O.Box 219 I Staples,MN 56479 888-894-1930 I sourcewell-mn.gov
I
Sourcewell Page 2 of 2
Organization Type:
Government
nCounty
nFederal
Z✓ Municipality
Province/Territory
U Special District
n State
❑Township
❑Tribal
Education
nLocal Education Agency(Public K-12 and Pre-K)
nPrivate Local Education Agency(Private K-12)
❑Private Higher Education
11 Public Higher Education
Nonprofit
Documentation demonstrating nonprofit status is required when submitting application.
nChurch
Medical Facility
n Other
Referred by
nAdvertisement
nColleague/Friend
Conference/Trade Show
171 Supplier
Search Engine/Web Search
Sourcewell Employee
*Denotes required information
REV.01/2024