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25-083.00SportsFacilitiesAdvisoryCrossCourseConsulting
Contract No.25-083.00 AGREEMENT FOR PROFESSIONAL SERVICES Sports Facilities Advisory,LLC THIS AGREEMENT is made by and between the City of Spokane Valley,a code City of the State of Washington, hereinafter"City" and Sports Facilities Advisory, LLC, hereinafter "Consultant,"jointly referred to as"Parties." IN CONSIDERATION of the terms and conditions contained herein,the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services,attached as Exhiliit A. A.Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services,schedule,and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services,stop work,and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom,and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City-furnished information. C.Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so byCitywithout additional compensation. q P 2.Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by December 31,2025, unless the time for performance is extended in writing by the Parties. Agreement for Professional Services(with professional liability coverage) Page 1 of 8 Contract No.25-083.00 Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may,in addition,terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant a flat fee of$24,800 (which includes Washington State Sales Tax if any is applicable)as full compensation for everything done under this Agreement,as set forth in Exhibit B. Consultant shall not perform any extra,further,or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below-stated address. City reserves the right to withhold payment under this Agreement for that portion of the work(if any)which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services,City standards,City Code,and federal or state standards. 5.Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name:Marci Patterson,City Clerk Name:Jason Clement, CEO Phone:(509)720-5000 Phone:727-474-3845 Address: 10210 East Sprague Avenue Address: 17755 US Hwy 19 N,Suite 300 Spokane Valley,WA 99206 Clearwater,FL 33764 6.Applicable Laws and Standards. The Parties,in the performance of this Agreement,agree to comply with all applicable federal, state, and local laws and regulations. Consultant states that its designs, construction documents,and services shall conform to all federal,state,and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement,the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public(federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a Agreement for Professional Services(with professional liability coverage) Page 2 of 8 Contract No.25-083.00 governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph(A)(2)of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions(federal,state,or local)terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner,method,and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City,and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports,reproduction quality mylars of maps,and copies in the form of computer files,for the City's use. City shall have unrestricted authority to publish,disclose,distribute, and otherwise use,in whole or in part,any reports,data,drawings,images,or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10.Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices,materials,payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11.Insurance. Consultant shall procure and maintain for the duration of the Agreement,insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant,its agents,representatives,employees,or subcontractors. A. Minimum Scope of Insurance. Consultant's required insurance shall be of the types and coverages as stated below: 1. Automobile liability insurance covering all owned, non-owned, hired, and leased vehicles. Coverage shall be at least as broad as Insurance Services Office(ISO) form CA 00 01. 2.Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises,operations,stop-gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with Agreement for Professional Services(with professional liability coverage) Page 3 of 8 Contract No.25-083.00 respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4.Professional liability insurance appropriate to Consultant's profession. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1.Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 each occurrence,and$2,000,000 general aggregate. 3. Professional liability insurance shall be written with limits no less than$2,000,000 per claim and$2,000,000 policy aggregate limit. C. Other Insurance Provisions. The Consultant's policies are to contain,or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or self-insured pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2.Consultant shall provide City and all additional insured for this work with written notice of any policy cancellation within two business days of their receipt of such notice. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion,procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand,or at the sole discretion of the City,offset against funds due Consultant from the City. D.Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish the City with original certificates and a copy of the amendatory Agreement for Professional Services(with professional liability coverage) Page 4 of 8 Contract No.25-083.00 endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers,agents,and employees,from any and all claims,actions,suits,liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts,errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law,subject only to the limitations provided below. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City,its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51,RCW,solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 13.Waiver. No officer,employee,agent,or other individual acting on behalf of either Party has the power, right,or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may,from time-to-time,receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County,Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement for Professional Services(with professional liability coverage) Page 5 of 8 Contract No.25-083.00 Agreement shall be entitled to its attorney's fees and costs of such litigation or arbitration(including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified,or altered except in writing signed by the Parties hereto. 20.Anti-kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted,or granted a present or future gift,favor,service,or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Consultant shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 22. Assurance of Compliance with Applicable Federal Law. During the performance of this Agreement, the Consultant, for itself,its assignees,and successors in interest agrees as follows: A. Compliance with Regulations. Consultant shall comply with the federal laws set forth in subsection G, below("Pertinent Non-Discrimination Authorities") relative to non-discrimination in federally-assisted programs as adopted or amended from time-to-time, which are herein incorporated by reference and made a part of this Agreement. B. Non-discrimination. Consultant,with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race,color,or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding, or negotiation made by Consultant for work to be performed under a subcontract,including procurements of materials,or leases of equipment,each potential subcontractor or supplier shall be notified by Consultant of Consultants's obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race,color,or national origin. D. Information and Reports. Consultant shall provide all information and reports required by the Acts, the regulations, and directives issued pursuant thereto, and shall permit access to its books, records,accounts,other sources of information,and its facilities as may be determined by the City or the WSDOT to be pertinent to ascertain compliance with such Acts,regulations,and instructions. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish the information, Consultant shall so certify to the City or the WSDOT, as appropriate, and shall set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance. In the event of a Consultant's noncompliance with the non- discrimination provisions of this Agreement,the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate,including,but not limited to: Agreement for Professional Services(with professional liability coverage) Page 6 of 8 Contract No.25-083.00 1. Withholding payments to Consultant under the Agreement until Consultant complies; and/or 2. Cancelling,terminating,or suspending the Agreement,in whole or in part. F. Incorporation of Provisions. Consultant shall include the provisions of Section 22 of this Agreement in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts,regulations and directives issued pursuant thereto.Consultant shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if Consultant becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction,Consultant may request that the City enter into any litigation to protect the interests of the City. In addition, Consultant may request the United States to enter into the litigation to protect the interests of the United States. G. Pertinent Non-Discrimination Authorities: During the performance of this Agreement, the Consultant agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964(42 U.S.C. §2000d et seq.,78 stat.252),(prohibits discrimination on the basis of race,color,national origin);and 49 CFR Part 21;and 49 Part 26; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability);and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. §471, Section 47123), as amended,(prohibits discrimination based on race,creed,color,national origin,or sex); The Civil Rights Restoration Act of 1987,(PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964,The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms"programs or activities"to include all of the programs or activities of the Federal- aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems,places of public accommodation,and certain testing entities(42 U.S.C. §§12131- Agreement for Professional Services(with professional liability coverage) Page 7 of 8 Contract No.25-083.00 12189)as implemented by Department of Transportation regulations at 49 C.F.R.parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race,color, national origin,and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency(LEP).To ensure compliance with Title VI,you must take reasonable steps to ensure that LEP persons have meaningful access to your programs(70 Fed.Reg.at 74087 to 74100); and Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities(20 U.S.C. §1681 et seq.). 23. Severability. If any section,sentence,clause,or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence,clause, or phrase of this Agreement. 24. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Fee proposal C. Insurance Certificates The Parties have executed this Agreement this / Sr day of #-+-4-y ,2025. CITY OF SPOKANE VALLEY SPORTS FACILITIES ADVISORY,LLC n Hohman, City Manager By: J Clement Its: Authorized Representative APPR VED AS 0 FORM: 4fthe7' ttorney Agreement for Professional Services(with professional liability coverage) Page 8 of 8 Exhibit A: Scope of Services for Sports Facilities Advisory, LLC TASK I I COMPARATIVE PRICING STUDY AND FEE RECOMMENDATIONS To begin its work,Sports Facilities Advisory(SFA)will develop a comprehensive comparative pricing study and fee recommendations for the Spokane Valley Cross Course,a premier cross-country venue designed to host 5K, 6K,8K, and 10K races for athletes across various competition levels ranging from middle school races to national championships To complete this portion of the study,SFA will conduct market research of comparable cross-country venues at the local, regional, and national levels and interview subject matter experts to develop a holistic set of revenue opportunities including rentals,events, programs/clubs/memberships,and ancillary/supporting services(e.g. non-race events, food and beverage,and sponsorships). Based on these findings,SFA will develop data- driven fee recommendations designed to optimize financial sustainability, maximize event bookings, and enhance economic impact by attracting visitors to Spokane Valley's hotels, restaurants, and retail businesses. The study will include: • Benchmarking Analysis—Comparison of facility pricing models at similar venues. • Cross-Country Event Fee Structure—Recommendations for race organizers, training groups,and special event rentals. •Tourism& Economic Impact Considerations—Aligning fees to optimize visitor attraction and local business engagement. The final document will provide data-driven insights and strategic recommendations to position the Spokane Valley Cross Course as a premier competition venue while fostering economic growth in the region. Task I fee:$6,000.00 This fee assumes a first draft review and one round of modifications to the fee recommendations. The draft document will be delivered approximately 4 weeks from engagement. TASK II I EVENT PROJECTIONS Working with the City of Spokane Valley,Spokane Sports, and SFA's industry/event partners, SFA will review and validate to a list of potential regional and national cross country events identified by Spokane Sports that are targeted to host at the Spokane Valley Cross Course. Spokane Sports has developed a"Tier 1,2 and 3"event structure based on level of service required and projected impacts.The City will provide this proposed tiered structure,and any additional information related to anticipated event structures, dates, numbers of athletes and numbers of spectators,for review. 1 In addition,SFA will work with the City and do market research to develop a list of potential "local"cross country events that could be targeted to host at the Cross Course.This could include local high school, middle school, and other competitive races that Spokane Sports will NOT organize or coordinate. In addition,SFA will work with the City to identify related cross country events and services(i.e. practice time,sports clinics)that could be held at the course to generate additional revenue.The City will provide as much information as available related to local race structures, dates,number of athletes, number of spectators, and more. Building upon the list of potential"tiered"events and reflective of the City's envisioned local programming,SFA will develop a sample annual event schedule demonstrating the intent to host events at various competition levels; because the events will vary in size(number of attendees), length,and non-local participation rates,SFA will include a list of key data points related to economic impact, including race-specific and annual projections of total number of visitor days, number of non-local day trip days in market, number of non-local overnight trips in market, and number of room nights generated in the community. If desired,SFA will work with the City and Spokane Sports to develop and apply a capture rate analysis to convert the total number of visitors and room nights to a realistic, conservative number of visitor days and room nights generated in Spokane Valley versus elsewhere throughout Spokane County. Task II fee:$6,000.00 This fee assumes a first draft review and one round of modifications to the fee recommendations. The draft document will be delivered approximately 4 weeks from engagement. TASK III I DEFINE AND VALIDATE MAINTENTANCE AND OPERATIONS COSTS Identify operations and maintenance expenses based on event projections The City has researched and developed an assumed list of maintenance and operations costs for the cross course annually based on turf management expertise, recommended turf maintenance protocols from the landscape architect, and fees associated with other city parks and recreational programs. SFA will review these projected maintenance and operations cost assumptions, and draw from its experience of managing similar venues across the U.S.to recommend modifications based on event projections. Task III fee:$5,800.00 This fee assumes a first draft review and one round of modifications to the fee recommendations. The draft document will be delivered approximately 4 weeks from engagement. 2 TASK IV I RECOMMEND OPERATIONS AND MANAGEMENT MODEL The City intends to utilize Spokane Sports to program regional and national premier events at the course.Spokane Sports has already secured multiple events in 2025,2026 and 2027. Considering the previously determined pricing structure, event projections and maintenance and operations costs,SFA will work with city staff to recommend an operations and management model that would support a successful roll out of the venue over the next three to five years. The following components should be addressed in the model: 1. Organizational Development:SFA will recommend additional personnel and/or staffing needs,that may need to be considered to successfully operate the venue, depending on event types and levels of involvement of Spokane Sports. 2. Operations Systems and Software Selection and Set-Up:SFA will recommend any additional systems beyond those already utilized by the City,such as software, specific HR administrative set-up specific to sport&event centers, proper insurance and risk management coverage, standard operating procedures, operating manuals,food &beverage SOP's for quality/storing/security/safety,and other operational protocol. Within this section,SFA will provide a list of system types to be considered and—where possible—recommendations for specific systems/software platforms to be evaluated, but will not perform any evaluations of options within this scope. 3. Local and Tournament and Events Program Development:SFA will make recommendations regarding the creation,set-up,and implementation of"Tier 3" local programming,such as for middle and high school team events. Creating the "ground rules"for scheduling so that the local community and parks and recreation receive first-class service while balancing the state, regional, and national event needs.This requires proper communication and upfront planning.The setup for local programs should include current programs offered in the community and the introduction of new offerings successful in other SFA venues to include corporate outings,group events,and other child development offerings. SFA will comment on options for Tier 3 programming being performed in-house vs through a third party organization other than Spokane Sports. 4. Review annual scheduled maintenance and operations tasks:SFA will review the City's projected annual work schedule and costs associated with any building and grounds maintenance at the course, and make recommendations for modifications based on experience with similar sports venues across the county. Note—the city anticipates contracting with a private entity for landscaping maintenance and janitorial and event service needs at the facility like it does with its other parks. 5. Revenue-Driven Sponsorship Sales, Business Development and Events Booking Agreements:Spokane Sports will lead efforts to engage community businesses in the development of the course, and book premier regional and national events. SFA 3 will review proposed sponsorship and sales agreements, event booking agreements and other related documents provided to the City from Spokane Sports,and will recommend modifications per industry standards or common practice,or the potential for revenue impact to the operations model. Task IV fee: $6,000.00 This fee assumes a first draft review and one round of modifications to the fee recommendations. The draft document will be delivered approximately4 weeks from engagement. TASK V I HOURLY SUPPORT SERVICES Following the delivery of documents associated with Tasks I-V, SFA will provide up to four(4) hours of support to be utilized within 30 days of delivery of draft documents. These hours can be utilized for any tasks requested by the City of Spokane Valley, including but not limited to support through partnership discussions,subsequent research or analysis, and/or additional updates to deliverables. Task V fee:$1,000.00 Total Fees of Tasks I-V:$24,800.00 Exhibit B: Fee Payment The Consultant shall invoice the City for all services rendered under this agreement. Invoices should summarize the progression of work and tasks completed as outlined in Exhibit A,the Scope of Work. A final invoice will NOT be paid until all tasks identified in Exhibit A are complete, including the provision of any final summaries and reports to the City. The total amount paid for all work completed under this agreement shall not exceed$24,800.00. 4 NH30931 A ® DATE(MMIDD/YYYY) /'1 CERTIFICATE OF LIABILITY INSURANCE 4/17/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Cheryl Thim Safehold Special Risk,A Division of PHONE 603-570-5213 FAX/s 855-529-7684 (A/C.No.Eat): (AIC,Not: Innovation Growth Partners Specialty,LLC(CA DOI#0F82757) EMAIL eheryl.thim@safehold.com 230 Commerce Way,Suite 230 INSURER(S)AFFORDING COVERAGE NAIL M Portsmouth,NH 03801 (800)990-7465 INSURER A: PA Manufacturers Association Ins.Co.. 12262 INSURED INSURER B: Sports Facilities Advisory,LLC INSURER C: 17755 U.S.Highway 19 North,Suite 300 INSURFRD: INSURER E: Clearwater,FL 33764 INSURER F: COVERAGES CERTIFICATE NUMBER: 15963373 REVISION NUMBER: See below THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER (MMIDD/YYYYI (MMIDDIYYYY) A X COMMERCIAL GENERAL LIABILITY X 822401-12-70-98-2 11/01/2024 10/01/2025DAMAGE TO R EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR PREMISES(EaENTED occurrence) $ 1,000,000 MED EXP(Any one person) $ Excluded PERSONAL&ADV INJURY S 1.000.000 GEN'L AGGREGATE LIMIT APPUES PER: GENERAL AGGREGATE $ None X POLICY ECT LOC PRODUCTS-COMP/OPAGG_S 2,000,000 OTHER. $ A AUTOMOBILE LIABILITY X 152401-12-70-98-2 11/01/2024 10/01/2025 Ea accidentSINGLE LIMIT '$ 1,000,000 ANY AUTO BODILY INJURY(Per person) $ — OWNED SCHEDULED BODILY INJURY(Per accident) $ _ AUTOS ONLY AUTOS — HIRED NON-OWNED PROPERTY DAMAGE x AUTOS ONLY X AUTOS ONLY (Per accident) $ S UMBRELLA LIAR _ OCCUR EACH OCCURRENCE 5 EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTIONS ,$ WORKERA AND EMPLOYERS' 202401-12-70-98-2 10/01/2024 10/01/2025 X STATUTE ERR H AND EMPLOYERS'LIABWTY ANYPROPRIETOR/PARTNER/EXECUTIVE YF 1 I N/A E.L.EACH ACCIDENT S 1,000,000 OFFICER/MEMBER EXCLUDED? I l (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If Yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 5 DESCRIPTION OF OPERATIONS f LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space is required) The City of Spokane Valley is included as Additional Insured on a Primary&Non-contributory basis,as required by written contract,for consulting services provided as relates to a sports complex study. CERTIFICATE HOLDER CANCELLATION City of Spokane Valley SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attn: Christine Bainbridge,City Clerk ACCORDANCE WITH THE POLICY PROVISIONS. 10210 East Sprague Avenue Spokane Valley,WA 99206 AUTHORIZED REPRESENTATIVE 1 The ACORD name and logo are registered marks of ACORD ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) l ®ACRE CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) ♦�/ 2/14/2026 4/16/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER Lockton Companies,LLC NAME: 444 W.47th St.,Ste.900 FAX IA/�No.Est): (A/C,No): Kansas City MO 64112-1906 E-MAIL (816)960-9000 ADDRESS: kcasu@lockton.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Lloyd's Syndicate Brit 2988/2987 INSURED SPORTS FACILITIES ADVISORY,LLC INSURER B: 1541983 17755 US HWY 19N INSURER C: CLEARWATER,FL 33764 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 21649142 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP W LIMITS LTR INSD VD POLICY NUMBER (MM/DDIYYYY) (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX AGE TO CLAIMS-MADE OCCUR PPREM SES(EaENTED occurrence) $ XXXXXXX MED EXP(Any one person) $ XXXXXXX PERSONAL&ADV INJURY $ X GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ XXXXXXX PRO- POLICY E T LOC PRODUCTS COMP/OP AGG $ XXXXXXX OTHER: $ AUTOMOBILE LIABILITY NOT APPLICABLE COMBINED SINGLE LIMIT $ (Ea accident) XX ANY AUTO BODILY INJURY(Per person) $ = OWNED —SCHEDULED BODILY INJURY(Per accident) $ ( AUTOS ONLY ,AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ XXXXXXX AUTOS ONLY AUTOS ONLY (Per accident) $ XXXXXXX UMBRELLA LIAB _ OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX EXCESS LIAB CLAIMS-MADE AGGREGATE $ XXXXXXX DED RETENTION$ $ XXXXXXX WORKERS COMPENSATION NOT APPLICABLE PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER ANY PROPRIETOR/PARTNER/EXECUT1VE Y!N E.L.EACH ACCIDENT $ XXXXXXX OFFICER/MEMBER EXCLUDED? 1-1 E.L./ (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ XXXXXXX D yes, Nunder E.LDISEASE-POLICYLIMIT $ XXXXXXX DESCRIPTION OF OPERATIONS below A ERRORS&OMISSIONS N N PLC-00155-03 2/14/2025 2/14/2026 LIMIT:$3,000,000 LIABILITY DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE:THE SPOKANE VALLEY CROSS COURSE COMPLEX CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 21649142 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF SPOKANE VALLEY ACCORDANCE WITH THE POLICY PROVISIONS. 10210 EAST SPRAGUE AVENUE SPOKANE VALLEY WA AUTHORIZED REPRESENTATIV ©1988 015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD