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2025, 06-17 Formal B Meeting Packet AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL B FORMAT Tuesday, June 17, 2025 6:00 p.m. Remotely via ZOOM Meeting and In Person at Spokane Valley City Hall, Council Chambers 10210 E. Sprague Ave. Spokane Valley, WA 99206 Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: Members of the public may attend Spokane Valley Council meetings in-person at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in-person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as “public comment opportunity.”Citizens must register by 4 p.m. the day of the meeting to provide comment by Zoom. Please use the links below to register to provide verbal or written comment. Sign up to Provide Verbal Public Comment at the Meeting via Calling-In Submit Written Public Comment Prior to the Meeting Join the Zoom WEB Meeting ------------------------------------------------------------------------------------------------------------------------------- CALL TO ORDER INVOCATION: Pastor Mike Drew, Spokane Valley Assembly of God Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA SPECIAL GUESTS/PRESENTATIONS: Ms. Jayne Singleton, You Rock Recognition Award PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government.This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. If a person engages in disruptive behavior or makes individual personal attacks regarding matters unrelated to City business, then the Council and/or Mayor may end that person’s public comment time before the three-minute mark. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign-in sheet will be provided at the meeting. ACTION ITEMS: 1. PUBLIC HEARING: 2026-2031 Transportation Improvement Program (TIP) – Adam Jackson \[public comment opportunity\] 2. Motion Consideration: 2026-2031 Transportation Improvement Program (TIP) Adoption – Adam Jackson 3. Motion Consideration: Aging & Long Term Care of Eastern WA ILA – Erik Lamb \[public comment opportunity\] Council Agenda June 17, 2025 Page 1 of 2 NON-ACTION ITEMS: 4. Admin Report: STA presentation, Argonne Station –Mike Basinger, Karl Otterstrom 5. Admin Report: Ecology Solid Waste (LSWFA) Grant Discussion – Robert Blegen, Sarah Farr 6. Admin Report: Community Oriented Policing Services (COPS)Grant – Erik Lamb, Sarah Farr 7. Admin Report: Joint Personnel Recovery Agency (JRPA) Memorandum of Understanding – Erik Lamb INFORMATION ONLY (will not be reported or discussed): GENERAL PUBLIC COMMENT OPPORTUNITY: General public comment rules apply. COUNCIL COMMENTS MAYOR’S COMMENTS CITY MANAGER COMMENTS EXECUTIVE SESSION ADJOURNMENT Council Agenda June 17, 2025 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 17, 2025 Department Director Approval: Check all that apply: consent old business new business public hearing informationadmin. reportpending legislationexecutive session AGENDA ITEM TITLE: Public Hearing: Draft2026-2031Six-Year Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010, Perpetual advanced six-year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: Annual adoption of the TIP and its amendments. On May 27, 2025, staff delivered an administrative report for the Draft 2026-2031 TIP. BACKGROUND: The TIP is composed of transportation projects intended to be implemented in the next six years that address the transportation needs within the City of Spokane Valley. The City is required by RCW 35.77.010 to prepare and, after holding a public hearing, adopt a comprehensive transportation program for the ensuing six calendar years. This plan must be th submitted to the Washington State Department of Transportation by June 30 of each year. OPTIONS: Conduct public hearing. RECOMMENDED ACTION OR MOTION: Conduct public hearing. BUDGET/FINANCIAL IMPACTS: None for this specific topic. The required City match on federal and state funded projects is typically between 10% and 20%. The delivery of the proposed projects generally relies on outside funding support. Staff regularly review the projected Real Estate Excise Tax (REET) fund balances through the planned years to determine if there are sufficient funds to satisfy the City’s fiscal responsibility for projects. STAFF CONTACT: Adam Jackson, P.E. – Engineering Manager __________________________________________________________________________ ATTACHMENTS: PowerPoint Presentation (See next agenda item for resolution and TIP) CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 17, 2025 Department Director Approval: Check all that apply: consent old business new business public hearing informationadmin. reportpending legislationexecutive session AGENDA ITEM TITLE: Resolution 25-012: Approval of Draft2026-2031Six-Year Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010, Perpetual advanced six-year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: Annual adoption of the TIP and its amendments. On May 27, 2025, staff delivered an administrative report for the Draft 2026-2031 TIP. A public hearing was scheduled for June 17, 2025, preceding this resolution’s consideration. BACKGROUND: The TIP is composed of transportation projects intended to be implemented in the next six years that address the transportation needs within the City of Spokane Valley. The City is required by RCW 35.77.010 to prepare and, after holding a public hearing, adopt a comprehensive transportation program for the ensuing six calendar years. This plan must be th submitted to the Washington State Department of Transportation by June 30 of each year. OPTIONS: Adopt the 2026-2031 Six-Year TIP as presented or take other action. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 25-012, adopting the 2026-2031 Six-Year TIP as presented. BUDGET/FINANCIAL IMPACTS: None for this specific topic. The required City match on federal and state funded projects is typically between 10% and 20%. The delivery of the proposed projects generally relies on outside funding support. Staff regularly review the projected Real Estate Excise Tax (REET) fund balances through the planned years to determine if there are sufficient funds to satisfy the City’s fiscal responsibility for projects. STAFF CONTACT: Adam Jackson, P.E. – Engineering Manager __________________________________________________________________________ ATTACHMENTS: Resolution 25-012 Draft 2026-2031 Six-Year TIP Pending Pending DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION 25-012 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING THE 2026-2031 TRANSPORTATION IMPROVEMENT PROGRAM FOR THE CITY OF SPOKANE VALLEY, AND OTHER MATTERS RELATING THERETO. WHEREAS, to provide for the proper and necessary development of the street system within the City of Spokane Valley, the City shall, pursuant to RCW 35.77.010, develop and adopt annually a Six-Year Transportation Improvement Program (Six-Year TIP) with such program acting as a guide for the coordinated development of the City’s transportation system; and WHEREAS, the Six-Year TIP of the City shall specifically set forth those projects and programs of both City and regional significance that benefit the transportation system and promote public safety and efficient vehicle movements; and WHEREAS, the Six-Year TIP shall be consistent with the City’s Comprehensive Plan and be adopted following one or more public hearings before the City Council; and WHEREAS, a draft copy of the Six-Year TIP was submitted to the Washington State Department of Commerce and has been reviewed and approved prior to the scheduled adoption of the TIP in accordance with RCW 36.70A.106; and WHEREAS, following adoption of the Six-Year TIP, the City will forward a copy to the Washington State Secretary of Transportation; and WHEREAS, the City Council conducted a public hearing on June 17, 2025, for the purpose of inviting and receiving public comment on the proposed Six-Year TIP. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. The City Council hereby adopts the attached Six-Year TIP for the City of Spokane Valley for the purpose of guiding the design, development and construction of local and regional transportation improvements for the years 2026 through 2031. The City Clerk is directed to file the 2026- 2031 Six-Year TIP with the Washington State Secretary of Transportation before June 30, 2025. The Six- Year TIP shall be reviewed at least annually for the purpose of determining the work to be accomplished under the program and the City’s transportation requirements. Projects and timeframes identified in the Six-Year TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. In the event a railroad ceases to use rail right-of-way within the City, the City will utilize all reasonable options available under state or federal law to preserve the right-of-way for future rail purposes pursuant to RCW 35.77.010(3), Resolution 25-012, Adopting Six-Year TIP DRAFT Section 2. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this ___ day of June, 2025. ATTEST: City of Spokane Valley __________________________________ City Clerk, Marci Patterson Pam Haley, Mayor Approved as to Form: Office of the City Attorney Resolution 25-012, Adopting Six-Year TIP CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 17, 2025 Department Director Approval: Item: Check all that apply: consent old business new business public hearing information admin. report pending legislation AGENDA ITEM TITLE: Motion Consideration: Aging and Long Term Care of Eastern Washington Interlocal Agreement Amendment. GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: The City joined the Aging and Long Term Care of Eastern Washington in 2019. BACKGROUND: In 2018 the City was approached by Aging and Long Term Care of Eastern Washington to inquire whether the City of Spokane Valley might be interested in joining their organization and having representation by a Councilmember on their governing board of directors. Aging and Long Term Care of Eastern Washington is an organization of several Eastern Washington counties that carries out the purposes of the 1965 Older Americans Act to provide services and programs for older Americans. As provided in the interlocal agreement that creates and governs Aging and Long Term Care, it is governed by a Governing Board that consists of one representative of each of the participating counties, two representatives from the City of Spokane, and a representative from the City of Spokane Valley. Currently, Councilmember Yaeger serves as the representative from the City of Spokane Valley. There is also an ex officio member from the Planning and Management Council, which is an advisory body composed entirely of volunteers. In 2024, Congress amended regulations for the Older Americans Act to prohibit any advisory council members from serving on the board of directors for an area agency. Accordingly, the interlocal agreement must be amended to remove the ex officio member from the Planning and Management Council and to modify certain duties of the Planning and Management Council that would otherwise conflict with the amended regulations. The proposed Amendment No. 4 to the Interlocal Agreement accomplishes these purposes and is presented for City Council review. OPTIONS: Approve Amendment No. 4 to the interlocal agreement for the Eastern Washington Area Agency on Aging in substantially the form presented, or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to Approve Amendment No. 4 to the interlocal agreement for the Eastern Washington Area Agency on Aging in substantially the form presented, or take other action deemed appropriate. BUDGET/FINANCIAL IMPACTS: The cost to Spokane Valley is based upon the ratio of the number of Spokane Valley’s residents that are 60+ years of age relative to the total of all participating municipalities. The City paid $13,070.00 for 2025. Page 1 of 2 STAFF CONTACT: Erik Lamb, Deputy City Manager ATTACHMENTS: Amendment No. 4 to Interlocal Agreement May 13, 2025 letter from Aging and Long Term Care Page 2 of 2 AMENDMENT NO. 4 TO THE INTERLOCAL GOVERNMENT AGREEMENT TO CREATE THE EASTERN WASHINGTON AREA AGENCY ON AGING THIS AMENDMENT NO. 4 (“Amendment No. 4 Agreement”) to the Interlocal Government Agreement to Create the Eastern Washington Area Agency on Aging is made and entered into by and among SPOKANE COUNTY, having offices for the transaction of business at W. 1116 Broadway, Spokane, Washington 99201; STEVENS COUNTY, having offices for the transaction of business at Stevens County Courthouse, Colville, Washington 99114; WHITMAN COUNTY, having offices for the transaction of business at the Whitman County Courthouse, Colfax, Washington 99111; PEND OREILLE COUNTY, having offices for the transaction of business at the Pend Oreille County Courthouse, Newport, Washington 99156; FERRY COUNTY, having offices for the transaction of business at the Ferry County Courthouse, Republic, Washington 99166; and the CITY OF SPOKANE, having offices for the transaction of business at 808 W. Spokane Falls Boulevard, Spokane, Washington 99201, and the CITY OF SPOKANE VALLEY, having offices for the transaction of business at 10210 E. Sprague Avenue, Spokane Valley, WA 99206, jointly referred to as the Parties. R E C I T A L S: WHEREAS, pursuant to the provisions of RCW 36.32.120(6),the Boards of County Commissioners of counties within the State of Washington have the care of their respective county property and the management of their respective funds and business; and WHEREAS, the 1965 Older Americans Act was passed by Congress for the purpose of establishing programs and services for older Americans and required, in conjunction therewith, the establishment of area agencies on aging to provide services and programs for older Americans; and WHEREAS, pursuant to the above legislation, as well as the provisions of chapter 39.34 RCW, in 1978 Ferry County, Pend Oreille County, Spokane County Stevens County, Whitman County and the City of Spokane entered into an Interlocal Agreement termed “Interlocal Government Agreement to Create the Eastern Washington Area Agency on Aging” (“Interlocal Agreement”); and WHEREAS, in 1987, the Parties executed a document entitled “AMENDMENT TO INTERLOCAL GOVERNMENT AGREEMENT TO CREATE THE EASTERN WASHINGTON AREA AGENCY ON AGING” wherein the Parties amended the Interlocal Agreement to reconfigure the prior “Panel on Aging and Advisory Council” into the current “Planning and Management Council;” and WHEREAS, in 1995, the Parties executed a document entitled “AMENDMENT TO THE BY-LAWS AND THE INTERLOCAL AGREEMENT OF THE EASTERN WASHINGTON AREA AGENCY ON AGING” wherein the Parties amended the Interlocal Agreement and bylaws adopted thereunder to change the name of the agency Page 1 of 6 from “Eastern Washington Area Agency on Aging” to “Aging and Long Term Care of Eastern Washington;”and WHEREAS, in 2019, the Parties executed a document entitled “AMENDMENT TO THE BY-LAWS AND THE INTERLOCAL AGREEMENT OF THE EASTERN WASHINGTON AREA AGENCY ON AGING” wherein the Parties amended the Interlocal Agreement and bylaws adopted thereunder to add the City of Spokane Valley as a party to the Interlocal Agreement. WHEREAS, the Interlocal Agreement includes an Article addressing Modification which provides as follows: ARTICLE XII. MODIFICATION. No change or addition of any printed portion of this Agreement shall be valid or binding upon any Party. There shall be no modification of the Agreement, except in writing, executed with the same formalities as this present instrument; and WHEREAS, the Older Americans Act Final Rule, 45 CFR Part 1321,was updated in 2024, with an October 1, 2025, deadline for compliance. Per § 1321.63(d) the “advisory council shall not operate as a board of directors for the area agency. Individuals may not serve on both the advisory council and the board of directors for the same entity.” NOW, THEREFORE, for and in consideration of the above referenced recitals which are incorporated herein by reference and other good and valuable consideration, receipt of which is hereby acknowledged, the Parties do agree that the Interlocal Agreement executed in 1978 among the Parties, as amended in 1987, 1995, and 2019 be and is hereby modified as follows: MODIFICATION NO. 1: ARTICLE VI. ORGANIZATION of the Interlocal Agreement shall be modified as follows: (Underlined bolded language added, lined out bolded language deleted.) ARTICLE VI. ORGANIZATION. A. General Provisions: The Agency is a separate administrative entity organized as a public regional body in accordance with the requirements with the Federal Older Americans Act, as amended. The principal organizational components shall be a Governing Board, and a Planning and Management Council. B. Governing Board: The Governing Board shall be composed of one representative appointed by each of the Counties to this Agreement; two representatives appointed by the Spokane City Council, one of whom shall be the director or designee of the City’s Community, Housing and Human Services Departmentor related department; and,one representative appointed by the City of Spokane Valley City Council; and as an ex-officio Page 2 of 6 member, the Chairpersonof the Planning and Management Council. The Governing Board shall, by a two-thirds (2/3) vote of its membership, adopt and amend the Agency By-Laws. On all other matters, a majority of the total members of the governing Board shall constitute a quorum, and a majority vote of the quorum shall be necessary to take action on any matter coming before the Governing Board. The Governing Board, in addition to adopting and amending the Agency By-Laws, shall have the authority to approve the annual Area Plan on Aging, approve the annual operating budget, adopt personnel policies, adopt Agency operating procedures, appoint an Agency Director, execute agreements and contracts and any other duties as may be established by Agency By-Laws. The Governing Board may select a Chairperson, Vice Chairperson, and other officers. The Chairperson shall be empowered, at times other than open meetings to execute all agreements and contracts which have been negotiated and approved by the Governing Board at open meetings. C. Planning and Management Council: The Planning and Management Council shall be composed of no less than twenty-seven (27) and no more than thirty-five (35) members. It shall be representative of all counties within the Agency’s service area. Further, to facilitate close working relationships among ALTCEW and the parties hereto, seven (7) members of the Council shall be representatives of the units of general purpose local government party to this agreement. Additional composition requirements for the Council, appointment procedures and members’ terms of service shall be established in the Agency By-Laws. The Council shall be responsible for performing the following: (1) Planning activities, including development of the Area Plan on Aging for PSA #11, and Annual Updates thereon; (2) Implement the Area Plan on Aging, once adopted by the ALTCEW Governing Board; (3) Represent the interest of older persons; (4) Administer the internal affairs of the Agency pursuant to policies and procedures adopted by the Governing Board; (54) When requested by the Governing Board, recruit and screen all applicants for the position of Agency Director, and refer the most qualified candidates to the Board for consideration; (5) Review and recommend to the Board for adoption the Agency’s Annual Report concerning its activities; (75) Make recommendations to the Governing Board on amendments to Agency’s By-Laws; and (86) Other duties as may be established by the Agency By-Laws. Page 3 of 6 BE IT FURTHER AGREED by the Partiesthat but for the above MODIFICATION NO. 1 to ARTICLE VI. ORGANIZATION, all other provisions within the Interlocal Agreement executed in 1978 by the Parties, as amended in 1987, 1995, and 2019, shall remain in full force and effect without any change or modification whatsoever. BE IT FURTHER AGREED by the Parties that this Amendment No. 4 may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. BE IT FURTHER AGREED, by the Parties that the provisions of this Amendment No. 4 Agreement shall be effective as of July 1, 2025. IN WITNESS WHEREOF, the Parties have caused this Amendment No. 4 Agreement to be executed on the date and year opposite their respective signature blocks. Page 4 of 6 DATED: ________________ FERRY COUNTY By: ___________________________ Chairman ATTEST:APPROVED AS TO FORM: _________________________ ______________________________ Ferry County Prosecuting Attorney Clerk of the Board DATED: ________________ PEND OREILLE COUNTY By: ___________________________ Chairman ATTEST:APPROVED AS TO FORM: _________________________ ______________________________ Pend Oreille County Prosecuting Attorney Clerk of the Board DATED: ________________ SPOKANE COUNTY By: ___________________________ Chairman ATTEST:APPROVED AS TO FORM: _________________________ ______________________________ Spokane County Prosecuting Attorney Clerk of the Board DATED: ________________ STEVENS COUNTY By: ___________________________ Chairman ATTEST:APPROVED AS TO FORM: _________________________ ______________________________ Stevens County Prosecuting Attorney Clerk of the Board Page 5 of 6 DATED: ________________ WHITMAN COUNTY By: ___________________________ Chairman ATTEST:APPROVED AS TO FORM: _________________________ _______________________________ Whitman County Prosecuting Attorney Clerk of the Board DATED: ________________ CITY OF SPOKANE By: ___________________________ Mayor ATTEST APPROVED AS TO FORM: _________________________ _______________________________ City of Spokane Assistant City Attorney Clerk of the City DATED: ________________ CITY OF SPOKANE VALLEY By: ___________________________ City Manager ATTEST: APPROVED AS TO FORM: _______________________________ City of Spokane Valley Office of the City Attorney City Clerk Page 6 of 6 1313 N Atlantic St., Ste. 3000 | Spokane, WA 99201 | TEL 509-458-2509 | FAX 509-458-2003 WWW.ALTCEW.ORG | ADVOCACY. ACTION . ANSWERS. SERVING: Northern Ferry, Pend Oreille, Spokane, Stevens & Whitman counties CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 17, 2025 Department Director Approval: Check all that apply: consent old business new business public hearing information admin. report pending legislation executive session AGENDA ITEM TITLE: Admin Report: Spokane Transit Authority (STA) Argonne Station GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: STA’s Argonne Station project is a key element of the I-90/Valley High Performance Transit (HPT) corridor as envisioned by STA Moving Forward. This new facility, located just South of the I- 90/Argonne Road interchange, was identified in the Corridor Development Plan approved by STA’s Board of Directors in October 2022. Design work began in early 2024 following the legislature’s approval of a Regional Mobility Grant in 2023. The location of the facility was chosen based on a study of potential ridership and an analysis of facility needs to support current and future service in the valley and throughout the region. It will create new access to the I-90/Valley Corridor to better serve Millwood and northwest Spokane Valley, provide a direct connection to/from the airport and Liberty Lake, enable further network improvements in the Valley, and provide better connectivity to/from Mirabeau Transit Center, the Valley Transit Center (VTC) and SCC Transit Center (including the new City Line). STA is nearing completion of the Preliminary (30%) Design and is completing outreach to engage project stakeholders and the public to get feedback and provide an update on the design of the facility and the current project schedule. In conjunction with this presentation, STA will be hosting a Design Open House on June 18, 2025 at the Spokane Valley Library from 4:00 PM to 6:00 PM. OPTIONS: Discussion Only. RECOMMENDED ACTION OR MOTION: Discussion Only. BUDGET/FINANCIAL IMPACTS: n/a STAFF/COUNCIL CONTACT: Mike Basinger, Community & Economic Development Director ___________________________________________________________________________ ATTACHMENTS: PowerPoint Presentation 1 | Page CITY OF SPOKANE VALLEY Request for Council Action Meeting Date:June 17, 2025 Department Director Approval: Check all that apply: consent old business new business public hearing information admin. report pending legislation executive session AGENDA ITEM TITLE: Administrative Report Local Solid Waste Financial Assistance (LSWFA) Grant, 2025-2027 Biennium GOVERNING LEGISLATION: Chapter 70A.205 RCW: Solid Waste Management—Reduction and Recycling Chapter 70A.300 RCW: Hazardous Waste Management RCW 35.21.120: Solid waste handling system—Contracts. Chapter 70A.305 RCW: Model Toxics Control Act RCW 82.21.030: Pollution tax Chapter 70A.305.180 RCW: Model toxics control operating account Chapter 70A.214 RCW: Waste Reduction Chapter 70A.224 RCW: Used Oil Recycling PREVIOUS COUNCIL ACTION TAKEN: July 23, 2024 – Council selected Sunshine for a 20-year contract and authorized staff to negotiate a final contract for Council approval. December 10, 2024 – Administrative Report on proposed agreement with Sunshine for Solid Waste Transfer, Transport, and Disposal services December 17, 2024 - Approval of Solid Waste Transfer, Transport, and Disposal Agreement with Sunshine Recyclers, Inc. February 4, 2025 – Administrative Report on Local Solid Waste Financial Assistance (LSWFA) Grant, 2025-2027 Biennium February 11, 2025 - Motion Consideration Local Solid Waste Financial Assistance (LSWFA) Grant, 2025-2027 Biennium BACKGROUND: To help offset costs for solid waste management, the State of Washington provides both competitive and non-competitive grants as funding allows. Each biennium, the Washington Legislature authorizes a financial assistance program under the Model Toxics Control Act (MTCA) through the Local Solid Waste Financial Assistance (LSWFA) Grant to 1) support local solid and hazardous waste planning and implementation, and 2) to enforce rules and regulations governing solid waste handling. Moneys in the model toxics control operating account may only be used to carry out the purposes of the MTCA chapter, which includes financial assistance for local programs and plans, including local solid waste financial assistance. LSWFA Grant funding for cities like Spokane Valley may be used for planning and implementation (and not enforcement) which includes tasks such as: Local solid and hazardous waste plan development and maintenance Local solid and hazardous waste plan implementation including - o Moderate risk wasteprograms: collecting and disposing of household hazardous waste o Waste reduction and recycling programs: education and outreach, contamination reduction o Organics programs: education and outreach to encourage compost diversion from garbage, compost procurement reporting The Department of Ecology (Ecology) administers the LSWFA Grant and allocates funding to eligible jurisdictions that apply for the grant based on the Governor’s proposed budget. Eligible independent cities, such as Spokane Valley, receive a per capita allocation. This grant is non- competitive, is reimbursement-based, and requires a 25% match. The LSWFA Grant allocation available to Spokane Valley has historically ranged between $100- 200K. For the 2025-2027 Biennium, Spokane Valley’s LSWFA Grant state share allocation is $158,576. After combining the matching funds, the total available budget is $211,435 to support the programs and projects eligible with this funding. Due to limited staffing and the reporting and monitoring requirements, the City has historically not applied for its LSWFA Grant allocation. However, in recent years City staffing has shifted to include greater capacity for grant management and experience in both reporting and compliance. During negotiations with Sunshine, the City identified that the solid waste-related grants may provide opportunities to offset costs for certain services that could result in decreases in rates paid by ratepayers and/or provide additional services that are beneficial to residents. The City applied for the 2025-2027 LSWFA Grant in February 2025 and is currently in the process of contracting with Ecology for the grant award. The period of performance begins July 1, 2025 and ends June 30, 2027. At the time that Council approved the grant application, staff provided general categories related to lithium-ion battery disposal, organic and food waste disposal and/or education, and homeless encampment clean-up projects. Staff identified that specific projects would be brought forward at a later date for Council consideration. Staff are providing information about recommended specific projects for the grant funds at this time. Staff are proposing a phased approach for the grant, beginning with two projects/programs in year one. Staff would then return to Council with an update to discuss the continuation of successful projects and programs and the potential of adding one or more projects or tasks to the portfolio in the second year of the grant funding. Recommended Projects for 2025/2026: 1.Homeless Encampment Response (HER) (Estimated $40,000-$60,000 annually) The HER project would support the City’s clean-up efforts and address homelessness impacts within our community. Staff identified several options to launch a program that would be grant reimbursable including: Cleanup and disposal of homeless related materials on public property Utilize the City’s homeless tracking app to track and monitor location of cleanup Employee time Supplies for cleanup: bags protective gear Shopping cart pick up and recycle/disposal (dependent on identifying available contractor to carry out this work) Ecology confirmed that splitting loads between homeless encampment and non-homeless encampment waste may be allocated by percentage by a reasonable estimate including a visual estimate. Staff and work crews could use visual observation (i.e. estimate of yards or pounds of trash attributed to homeless encampment while working in the field) and utilize the homeless tracking app to assist with monitoring the location and correctly reporting the disposal. Staff also met with potential contractors to assist with the collection of shopping carts left abandoned around the city. Initial estimates of the HER program are approximately $40-60K for year one and are dependent on the City’s use of the available funding. The LSWFA funding for a HER program would offset a portion of general fund expenditures attributed to cleanup activities which have not historically been allocated to this type of program. Note that historically clean-up costs associated with homeless encampments have been paid by a variety of departments depending on where the encampment is located and who provides the service. These include right-of-way maintenance teams, parks maintenance teams, through the City’s Housing and Homeless division, and code enforcement teams for clean-ups on private property. Note that the LSWFA grant cannot be used for homeless encampment clean-ups on private property. 2. Lithium Battery Fire Safety Storage Cabinet (approximately $30,000-40,000 total) This program improves the handling of lithium-ion batteries received as waste by establishing a more fire-safe temporary storage area at the Sunshine University Road Transfer Station (Transfer Station). This project would provide the following: Establishes a designated fire-rated, climate-controlled storage cabinet at the Transfer Station to handle lithium-ion batteries after their useful life while waiting for shipment to a third-party battery recycler. Minimizes the risk and potential impacts of fires caused by lithium-ion batteries while they await shipping to a recycling vendor. Protects the health and safety of Transfer Station visitors, employees, and neighbors should a fire start. Coordinates with the Spokane Valley Fire Department (SVFD) fire prevention team on the selection and installation of a cabinet. A fire-rated storage cabinet would serve the dual purpose of an additional fire prevention step, and an extra layer of protection should a fire ignite to help minimize potential surrounding impacts of the fire and off-gassing. Staff are proposing the purchase of one cabinet initially, with the option of up to three cabinets in year one depending on available space and replacement needs. Each fire rated cabinet costs approximately $10,000 for the base model with installation and training costs still being identified. Cabinets must be replaced if a fire occurs so total costs over the biennium are estimated at $30-40K. The full project description and summary have been provided by Sunshine and included as Attachment A. Next steps: Staff recommend a phased approach during year one of the LSWFA grant to fund 1) HER program, and 2) purchase one or more Lithium Battery Fire Safety Storage Cabinet(s). The costs for these two projects in the first year are estimated to be approximately up to $100,000. The HER program includes new opportunities that are considered pilot projects such as shopping cart collection and tracking encampment cleanups with the City’s app. Cleanup costs in the right of way and public property would be tracked and allocated to the grant as applicable. Staff would update Council after the first-yearprogram and seek to continue successful projects/programs, with the potential of adding one or more projects or tasks in year two. Contracting for the LSWFA Grant does not lock the City into having to expend any funds. The application was written broadly for a variety of possible projects. There is no penalty or mandate to expend funds. Therefore, if the City does not spend any money or seek any reimbursement, the City’s allocation goes back to Ecology and then distributed back to Spokane County or other agencies that need additional funds. OPTIONS: Consensus to return for motion consideration, or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Consensus to return for motion consideration, or take other action deemed appropriate. BUDGET/FINANCIAL IMPACTS: City would be required to pay all costs and would receive reimbursement for 75% of eligible costs. The grant provides $158,576, with a required match of $52,859 from the City. Match and costs would be paid from available funds in Solid Waste Fund 106. Solid Waste Fund 106 is a restricted fund and money from that Fund is limited to be spent toward solid waste-related purposes, including administration and management of the City’s Solid Waste program. It is not available for general governmental purposes. STAFF CONTACT: Robert Blegen, Public Works Director; Sarah Farr, Accounting and Finance Program Manager; Eric Robison, Housing & Homeless Coordinator ATTACHMENTS: Attachment A – Lithium Battery Fire Safety Storage Cabinet Summary Attachment B –Cabinet Example ATTACHMENT A University Road Lithium Battery Fire Safety Storage Cabinet Summary: Establishes a designated -climate- Road to handle lithium- and potential s - the vention team on the Description: - - --ion -- potential Need: Lithium-ion -ion can - ba s - Lithium- and - help minimize impacts -gassing Proposed use: DRAFT – Updated June 3, 2025 lithium-- - at a time-ion ould Employee time: Project implementation: Education: -ion lithium-es -ion Timeline: Budget: This is still being -Chem-Cabinet - (Working with SVFD to identify add-ons, including suppression, detection, and alarm system (Electrical and fencing (Training and materials handling Education - (Digital assets, printed materials, ad placements Total $- DRAFT – Updated June 3, 2025 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 17, 2025 Department Director Approval: Check all that apply: consent old business new business public hearing information admin. report pending legislation executive session AGENDA ITEM TITLE: Administrative Report – Community Oriented Policing Services (COPS) Hiring Program (CHP) Grant Opportunity for Police Hiring GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: June 4, 2024, Motion consideration to apply for 2024 COPS CHP Grant. BACKGROUND: The City has proactively managed law enforcement services since incorporation through ongoing contracted law enforcement services with the Spokane County Sheriff’s Office. Pursuant to the Interlocal Agreement renewed in 2022 and amended in 2025, the parties have agreed to 101 dedicated Spokane Valley officers and 40 commissioned officers that are shared between Spokane Valley and Spokane County. Due to a variety of reasons, including significant increases in calls for service, the City hired Matrix Consulting Group Ltd. (“Matrix”) in 2022-2023 to complete a review and provide staffing recommendations. Matrix made the following staffing recommendations: Recommended increases: • 25 additional dedicated commissioned officers • 3 shared dedicated commissioned officers • 2 civilian positions • Note: through this process, staff identified significant challenges obtaining consistent, timely data, and so recommend an additional civilian contract analyst. On February 27, 2024, City Council unanimously approved an initial phase of implementation to add ten additional dedicated new positions, account for the new shared lieutenant in the Office of Professional Standards hired in 2023, and authorized the contract analyst position. In November of 2024, the 2025 Budget was adopted, including funding for the Phase I implementation of the new police related positions. As part of the 2025 Budget Development process, Council changed the contract analyst position into a Public Safety Coordinator position. In 2024, City staff, Chief Dave Ellis, and the Spokane County Sheriff’s Office identified the Community Oriented Policing Services (COPS) Hiring Program (CHP) grant through the U.S. Department of Justice as a possibility for funding portions of the ten new positions that Council has approved hiring. The goal of the CHP grant is to “provide funding directly to law enforcement agencies to hire and/or rehire additional career law enforcement officers in an effort to increase their community policing capacity and crime prevention efforts.” The City was subsequently awarded $1.25M and is utilizing this funding toward a portion of the ten positions added in 2025. Since then, the City Council has determined that it would like to implement Phase II and hire additional officers, but that there is insufficient revenue to do so. In order to continue the implementation, City Council has authorized a 0.1% public safety sales tax ballot measure that would, in part, fund an additional 10 police positions over the next two years. The ballot measure election is August 5, 2025. The City is always looking to be fiscally responsible and has identified that the U.S. Department of Justice is accepting applications for the 2025 COPS CHP grant with applications due July 1, 2025. The 2025 grant, if awarded in full, would again provide a maximum of $125,000 per new officer spread over a three-year period (about $41,700 per year per officer). There is also a minimum 25% local share match, and any additional cost is borne by the recipient agency. Further, the City must retain each position hired pursuant to this grant for an additional 12 months following the end of the three-year grant period. Thus, this grant could be used to fund new positions as part of Phase II in the event that the ballot measure passes in August and City Council authorizes additional positions. The Public Safety Committee recommends applying for 10 positions in order to assist with funding for new officers in the event the ballot measure passes and additional officers are approved. The local agency wishing to receive the law enforcement services through the CHP grant must be the legal applicant. Therefore, although the City has a written contract with Spokane County and the Sheriff’s Office, the City must submit the application. City staffing has shifted to include greater capacity for grant management and experience in both reporting and compliance and are working with the Sheriff’s office grant staff to obtain the necessary data to complete the 2025 application. From a reporting standpoint, Spokane County and the Sheriff’s Office in conjunction with the Spokane Valley Police Department will provide all of the required information for the City to comply with the reporting requirements and terms of the CHP grant. If awarded in 2025, the City will be required to submit the same type of quarterly financial reports as well as semiannual performance reports as are currently being reported for the 2024 funding received. While the City does not normally look to grants to fund recurring expenses, City staff believes City Council priorities and goals related to public safety align well with the purposes of the grant. The City has the option to decline the grant award without consequence should the ballot measure pass. The deadline to submit initial documents is Wednesday, June 25, 2025 at 1:59 PM PST. The full application is due on Tuesday, July 1, 2025 at 1:59 PM PST. Staff have also been working with Cardinal Infrastructure, the City’s federal lobbyist, to obtain letters of support from our Federal legislative delegation for the COPS CHP grant. OPTIONS: Consensus to return for motion consideration, or take other action deemed appropriate.. RECOMMENDED ACTION OR MOTION: Consensus to return for motion consideration, or take other action deemed appropriate. BUDGET/FINANCIAL IMPACTS:The Sheriff’s Office has estimated, for purposes of the COPS CHP grant, that 10 new deputies at the mid-range of salary, with other allowable benefits included, will cost approximately $1,271,000, annually, based on 2024 salaries and benefit costs. The Sheriff’s office is working on updated 2025 salary and benefit costs and staff anticipates receiving these prior to submitting the application. The City will be required, at a minimum, to match 25% of all salaries, and fund any other costs associated with the additional officers. Based on these estimated costs, the maximum of $125,000 of grant funds per officer, and the required 25% match, the City estimates that it could receive up to $1,250,000 towards the 10 new positions, spread over the next three years (about $417,000 per year). The City will only be able to fund necessary match amounts for the 10 new deputy positions in the event that the City’s public safety sales tax ballot measure passes in August and would likely need to decline the grant in the event the ballot measure does not pass. STAFF CONTACT: Erik Lamb, Deputy City Manager; Sarah Farr, Accounting & Finance Program Manager; Dave Ellis, Spokane Valley Police Chief ATTACHMENTS: CHP Solicitation OMB No. 1103-0098 Approval Expires 5/31/2025 U.S. Department of Justice Office of Community Oriented Policing Services FY25 COPS Hiring Program Assistance Listing #: 16.068 Grants.gov Opportunity Number: O-COPS-2025-172379 NOFO Release Date: May 8, 2025 Grants.gov Deadline: June 25, 2025, 4:59 PM ET. Application JustGrants Deadline: July 1, 2025, 4:59 PM ET. /µ¤±µ¨¤¶ The U.S. Department of Justice, Office of Community Oriented Policing Services (COPS Office, https://cops.usdoj.gov)is pleased to announce that it is seeking applications for funding for the FY25 COPS Hiring Program (CHP). This program furthers the COPS Office’s goal of advancing public safety through community policing by funding additional full-time career law enforcement positions to meet law enforcement agencies’ community policing strategies. As community policing is common sense policing, throughout the CHP Notice of Funding Opportunity (NOFO) materials, the terms ‘community policing’ and ‘common sense policing’ are used interchangeably, unless otherwise specified. Additional information, including the FY25 CHP Application Resource Guide, Frequently Asked Questions (FAQs), and Fact Sheets can be found at https://cops.usdoj.gov/chp. (Please see eligibility section for eligibility criteria.) All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. %«¨¦¨¡¨«¨³¸ Eligible applicants are limited to established and operational local, state, territorial, and tribal law enforcement agencies that have primary law enforcement authority. Established and operational: A law enforcement agency is established and operational if the jurisdiction has passed authorizing legislation and it has a current operating budget. CHP applicants must have a law enforcement agency (i.e. Sheriff’s Office, Department, etc.) that is operational by the close of this application or receive services through a new or existing contract for law enforcement services that is in place by the close of this NOFO. Applicants must also maintain primary law enforcement authority for the population to be served. Primary law enforcement authority: An agency with primary law enforcement authority is defined as the first responder to calls for service for all types of criminal incidents within the jurisdiction served. If funds under this program are to be used as part of a written contracting agreement for law enforcement services (e.g., a town that contracts with a neighboring sheriff’s department to receive services), the agency wishing to receive law enforcement services must be the legal applicant in this application. In addition, state and local governmental entities must comply with 8 U.S.C. §1373, which provides that state and local government entities may not prohibit, or in any way restrict, any government entity or official from sending to, receiving from, maintaining, or exchanging information regarding citizenship or immigration status, lawful or unlawful, of any individual with components of the U.S. Department of Homeland Security or any other federal, state or local government entity. This includes any prohibitions or restrictions imposed or established by a state or local government entity or official. For additional information, please see the appendices in the FY25 CHP Application Resource Guide. #®­³ ¢³ )­¥®±¬ ³¨®­ !¦¤­¢¸ #®­³ ¢³ $¤²¢±¨¯³¨®­ For technical assistance with submitting the SF-424, please call the Grants.gov customer service hotline at 800-518-4726, send questions via email to support@Grants.gov, or consult the Grants.gov Organization Applicant User Guide. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays. 2 of 35 For technical support with the Justice Grants System (JustGrants) application, please contact JustGrants Support at JustGrants.Support@usdoj.gov or 833-872-5175. JustGrants Support operates Monday through Friday between the hours of 5:00 a.m. and 9:00 p.m. Eastern Time (ET) and Saturday, Sunday, and federal holidays from 9:00 a.m. to 5:00 p.m. ET. Training on JustGrants can also be found at https://justicegrants.usdoj.gov/training-resources. For programmatic assistance with the requirements of this program, please call the COPS Office Response Center at 800-421-6770 or send questions via email to AskCopsRC@usdoj.gov. The COPS Office Response Center operates Monday through Friday, 9:00 a.m. to 5:00 p.m. ET, except on federal holidays. In addition, the COPS Office welcomes applicant feedback on this notice of funding opportunity, the application submission process, and the application review process. Provide feedback via email to AskCopsRC@usdoj.gov (Subject line: “FY25 CHP Feedback”). 3´¡¬¨²²¨®­ I­¥®±¬ ³¨®­ Registration: To submit an application, all applicants must be registered in SAM.gov with a Unique Entity Identifier (UEI) number and be registered in Grants.gov. Submission: Completing an application is a two-step process: 1.Applicants are first required to register via https://www.grants.gov, complete the SF-424 form and submit it through the Grants.gov website. 2.Once the SF-424 has been submitted via Grants.gov, the applicant will complete the full application including survey questions and provide attachments in JustGrants. An application is not considered submitted until both of these steps are completed. For more information about registration and submission, see the Application and Submission section of this NOFO. All guidance for this program is contained in this NOFO and can also be found at /chp. 3 of 35 #®­³¤­³² Overview...........................................................................................................................................1 Eligibility ................................................................................................................................................. 2 Contact Information...........................................................................................................................2 Agency Contact Description ................................................................................................................... 2 Submission Information ......................................................................................................................... 3 Program Description ..........................................................................................................................6 Overview of Program Requirements...................................................................................................... 7 Program Goals and Objectives .............................................................................................................10 Statutory Authority..........................................................................................................................11 Federal Award Information: Awards, Amounts and Durations...........................................................11 Anticipated Number of Awards............................................................................................................11 Anticipated Maximum Dollar Amount of Awards ................................................................................11 Period of Performance Start Date........................................................................................................11 Period of Performance Duration (months) ..........................................................................................11 Anticipated Total Amount to be Awarded under Notice of Funding Opportunity ..............................11 Announcement Type............................................................................................................................11 Type of Award ......................................................................................................................................11 Cost Sharing or Match..........................................................................................................................12 Eligibility Information...........................................................................................................................12 Application and Submission Information ..........................................................................................12 Before You Begin: SAM.gov Registration and Unique Entity Identifiers (UEIs)....................................12 Step One: Grants.gov ...........................................................................................................................13 Step Two: JustGrants Application.........................................................................................................13 Application Components......................................................................................................................14 Budget and Associated Documentation...............................................................................................15 Additional Application Components ....................................................................................................19 4 of 35 Disclosures and Assurances..................................................................................................................20 Submission Dates and Time..................................................................................................................21 Application Review Information .......................................................................................................23 Basic Minimum Requirements (BMR) Review......................................................................................23 BMR Criteria .........................................................................................................................................23 Application Review...............................................................................................................................23 Administrative Compliance Review......................................................................................................26 Director Selection.................................................................................................................................26 Federal Award Notices .........................................................................................................................27 The Award Package..........................................................................................................................27 Administrative and National Policy Requirements ..............................................................................27 Terms, Conditions, and Award Requirements .....................................................................................28 Accepting the Award ............................................................................................................................28 Administrative Actions and Legal Remedies Related to Federal Awards.............................................29 Remedies for Noncompliance ..............................................................................................................29 Federal Awarding Agency Contact(s) ...................................................................................................30 Freedom of Information Act and Privacy Act (5 U.S.C. §§ 552 and 552a) ...........................................30 Feedback to the COPS Office................................................................................................................31 COPS Office Other Information.........................................................................................................31 Reporting, Monitoring, and Evaluation Requirements ........................................................................31 Financial Management and System of Internal Controls .....................................................................32 Audit Requirement...............................................................................................................................33 Civil Rights ............................................................................................................................................33 Funding to Faith-Based Organizations .................................................................................................33 Public Reporting Burden: Paperwork Reduction Act Notice................................................................34 Performance Measures........................................................................................................................34 Application Checklist............................................................................................................................35 5 of 35 Progra¬ Description The Office of Community Oriented Policing Services (COPS Office) is the component of the U.S. Department of Justice responsible for advancing the practice of community policing by the nation’s state, local, territorial, and tribal law enforcement agencies through information and grant resources. To date, the COPS Office has been appropriated more than $21 billion to advance community policing, including grants awarded to more than 13,000 state, local, territorial, and tribal law enforcement agencies to fund the hiring and redeployment of nearly 140,000 officers. COPS Office information resources, covering a wide range of community policing topics such as school and campus safety, violent crime, and officer safety and wellness, can be downloaded via the COPS Office’s home page, https://cops.usdoj.gov. The FY25 COPS Hiring Program (CHP) provides funding to law enforcement agencies to hire and/or rehire additional career law enforcement officers in an effort to increase their community policing capacity and crime prevention efforts. Anticipated outcomes of CHP awards include engagement in planned community partnerships, implementation of projects to analyze and assess problems, implementation of changes to personnel and agency management in support of community policing, and increased capacity of agency to engage in community policing activities. Community policing is a philosophy that promotes organizational strategies that support the systematic use of partnerships and problem-solving techniques to proactively address the immediate conditions that give rise to public safety issues such as violent crime, nonviolent crime, and fear of crime. 6 of 35 /µ¤±µ¨¤¶ ®¥ 0±®¦± ¬ 2¤°´¨±¤¬¤­³² Hiring Categories Funding under this program may be used to hire or rehire career law enforcement officers in the following categories: Hire new officers, which includes filling existing officer vacancies that are no longer funded in your agency’s budget. These positions must be in addition to your current budgeted (funded) level of sworn officer positions, and the officers must be hired on or after the official award start date on the notice of award. Rehire officers laid off by any jurisdiction as a result of state, local, or Bureau of Indian Affairs (BIA) budget reductions. The rehired officers must be rehired on or after the official award start date on the notice of award. Documentation must be maintained showing the date(s) that the positions were laid off and rehired. Rehire officers who are (at the time of application) currently scheduled to be laid off by your jurisdiction on a specific future date as a result of state, local, or BIA budget reductions. Recipients will be required to continue funding the positions with local funding until the date(s) of the scheduled layoffs. The dates of the scheduled layoffs and the number of positions affected must be identified in the CHP application. The recipient may rehire the officers with CHP funding on or immediately after the date of the scheduled layoff. Unless required by a recipient jurisdiction, the agency is not required to formally complete the administrative steps associated with the layoff of the individual officers It is seeking to rehire so long as the agency can document that a final, approved budget decision was made to lay off those individual officers on the identified layoff date. Documentation must be maintained detailing the dates and reason(s) for the layoffs. Furthermore, agencies awarded will be required to maintain documentation that demonstrates that the scheduled layoffs are occurring for local economic reasons unrelated to the availability of CHP award funds; such documentation may include local council meeting minutes, memoranda, notices, or orders discussing the layoffs, budget documents ordering jurisdiction-wide budget reductions, and/or notices provided to the individual officers regarding the layoffs. An applicant may request funding in one or more of the above-referenced hiring categories under CHP. If an application is approved for funding, the notice of award will specify the number of positions approved in each category. Once awarded, recipient agencies may not move funded positions between the hiring categories without receiving written prior approval from the COPS Office. 7 of 35 Problem/Focus Areas Applicants will identify and describe one specific problem/focus area from the list below. Note that selection of some problem focus areas may result in additional consideration for funding (see Application Review Information). Applicants that select those funding areas will not be allowed to change the problem areas/focus area of common sense policing strategies after the award is issued. Violent Crime -Applicant will employ common sense policing strategies to address a range of violent crime problems. Applicants committed to aggressively enforcing gun laws; addressing human trafficking, criminal gangs, or drug manufacturing / dealing / trafficking; dismantling gangs, street crews, and drug networks; or cracking down on the open use of illegal drugs subcategories will receive additional consideration. Squatting and Encampment Enforcement -Applicants will focus on ending squatting by collaborating with federal law enforcement / task forces to end the epidemic of squatters and public encampments that create safe havens for drugs, crime, and human trafficking. Homeland and Border Security -Applicants will partner with federal law enforcement to combat illegal immigration (e.g., information sharing, 287(g) partnerships, task forces, and honoring detainers), protecting critical infrastructures, and information/intelligence problems. Nuisance Abatement and Quality of Life -Applicants will focus on aggressive and strict enforcement of nuisance abatement and blight including, among other things, petty larceny and criminal damage to property. School Based Policing -Applicants will focus on deploying School Resource Officers (SROs) to protect elementary or secondary schools, expand crime prevention efforts, identify changes to reduce crime in and around schools, and other activities to increase school safety. Other/Innovations in Common Sense Policing – Applicants are required to describe new and promising approaches in common sense policing that can be advanced through the COPS Hiring Program. “Career Law Enforcement Officer” Defined A “career law enforcement officer” is a person hired on a permanent basis who is authorized by law or by a state, local, or tribal agency to engage in or oversee the prevention, detection, or investigation of violations of criminal laws. 34 U.S.C. §10389(1). The State of Alaska, and any Indian tribe or tribal organization in that state, may also use hiring funds for village public safety officers defined as “an individual employed as a village public safety officer under the program established by the State pursuant to Alaska Statute 18.65.670. Tribal Law and Order Act of 2010, Pub. L. 111-211, title II, § 247 (a)(2).” 8 of 35 Cap on Officer Requests Requests will be capped at 20 percent of actual sworn force, with a maximum of 50 officers for any agency. For example, agencies with an actual sworn force of 30 will be allowed to request up to 6 positions. Agencies with fewer than 10 officers may request one position. Length of Funding and Retention Requirement Funding under this program will support three years of officer or deputy salaries within a five-year period of performance to accommodate time needed for recruitment and hiring. Agencies must retain each CHP-funded position for a minimum of 12 months following the three years of funding for that position. The additional officer positions should be added to your agency’s law enforcement budget with state and/or local funds over and above the number of locally funded officer positions that would have existed in the absence of the award. Absorbing CHP-funded positions through attrition (rather than adding the extra positions to your budget with additional funding) does not meet the retention requirement. Background Investigation Requirement Recipients must ensure that each officer(s) hired with CHP funding is subject to a background investigation, notify the COPS Office upon completion of the background investigation for each officer hired under the CHP award, and cooperate with the COPS Office and provide updates on the status of background investigations upon request. Additional information can be found in the FY25 CHP Application Resource Guide and the External Background Investigations FAQs. Prohibition on Supplanting “Supplanting” is to deliberately reduce state or local funds because of the existence of federal funds. For ample, when state funds are appropriated for a stated purpose and federal funds are awarded for ex that same purpose, the state replaces its state funds with federal funds, thereby reducing the total amount available for the stated purpose. As such, a recipient may not reduce its existing current fiscal year budget for sworn officers just to make use of the CHP award. Any budget cut must be unrelated to the receipt of CHP award funds to avoid a violation of the COPS Office statutory non-supplanting requirement. Cap on Direct Administrative Costs Applicants may request up to 2 percent of the federal award amount for direct costs associated with administering the award. See the Budget and Associated Documentation section for additional information. 9 of 35 Understaffed Law Enforcement Agencies Operating Below Budgeted Strength A law enforcement agency operating below its budgeted strength is eligible to apply for funding so long as the applicant attests that awarded funds will be used in compliance with the nonsupplanting requirement and not used to supplant state, local, or Bureau of Indian Affairs funds that are already budgeted for sworn law enforcement officer positions. Budgeted strength is the maximum number of sworn law enforcement officers that a law enforcement agency is authorized to employ in their budget. Please see the “Guidance for Understaffed Law Enforcement Agencies Operating Below Budgeted Strength” factsheet for additional information. School Resource Officer (SRO) Requirements Memorandum of Understanding: Recipients awarded CHP funding to hire and/or deploy School Resource Officers (SRO) into schools will be required to submit to the COPS Office a signed MOU between the law enforcement agency and the school partner(s) within 90 days of the date shown on the award letter, and before expending or drawing down funds under the award. See the Other Supporting Documentation section and/or the SRO MOU Fact Sheet for additional information. Training Requirement: COPS Office-funded SRO(s) are required to complete an SRO 40-hour basic training course from a list of COPS Office approved provider(s). Training must be completed no later than nine months after the date shown on the award congratulatory letter or six months from the SRO hire date, whichever comes first. Additional information and requirements can be found in the FY25 CHP Application Resource Guide. This is a competitive, discretionary program. The COPS Office will fund as many positions as possible for successful applicants; however, the number of officer positions requested by an agency may be reduced based on the availability of funding and other programmatic considerations. 0±®¦± ¬ '® «²  ­£ /¡©¤¢³¨µ¤² Goal 1: The goal of CHP is to provide funding directly to law enforcement agencies to hire and/or rehire career law enforcement officers in an effort to increase their community policing capacity and crime prevention efforts. Objective 1: Engagement in planned community partnerships Objective 2: Implementation of projects to analyze and assess problems Objective 3: Implementation of changes to personnel and agency management in support of community policing Objective 4: Increased capacity of agencies to engage in community policing activities 10 of 35 3³ ³´³®±¸ A´³§®±¨³¸ The COPS Hiring Program is authorized under the Omnibus Crime Control and Safe Streets Act of 1968, as amended, and the Violent Crime Control and Law Enforcement Act of 1994, Title I, Part Q, Public Law 103-322, 34 U.S.C. § 10381 et seq. &¤£¤± « !¶ ±£ )­¥®±¬ ³¨®­Ȁ !¶ ±£²Ǿ !¬®´­³²  ­£ $´± ³¨®­² !­³¨¢¨¯ ³¤£ N´¬¡¤± ®¥ A¶ ±£² 250 A­³¨¢¨¯ ³¤£ M ·¨¬´¬ D®«« ± A¬®´­³ ®¥ A¶ ±£² Up to $6,250,000 0¤±¨®£ ®¥ P¤±¥®±¬ ­¢¤ S³ ±³ D ³¤ October 1, 2025 0¤±¨®£ ®¥ P¤±¥®±¬ ­¢¤ D´± ³¨®­ (m®­³§²ȩ 60 months !­³¨¢¨¯ ³¤£ T®³ « A¬®´­³ ³® ¡¤ A¶ ±£¤£ u­£¤± .®³¨¢¤ ®¥ &´­£¨­¦ /¯¯®±³´­¨³¸ Up to $156,668,839 !­­®´­¢¤¬¤­³ 4¸¯¤ Initial 4¸¯¤ ®¥ A¶ ±£ The COPS Office expects to make this award in the form of a grant, which does not provide for substantial involvement between the federal awarding agency and the nonfederal entity in carrying out the activity contemplated by the federal award. Grant recipients will be responsible for day-to-day project management and may reach out to the COPS Office with assistance in implementing the award. All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. 11 of 35 #®²³ S§ ±¨­¦ ®± M ³¢§ For this opportunity, a local match is required of at least 25 percent, which must be in the form of cash, unless a waiver is approved at the time of application. FY25 CHP awards will cover up to 75 percent of the entry-level salary and fringe benefits for each approved position for a three-year funding period, based on the applicant’s current entry-level salary levels for full-time officers. Absent an approved matching funds waiver, the maximum federal share per officer position is $125,000 over the three-year period (not $125,000 per year) and any additional costs exceeding entry-level salaries and fringe benefits will be the responsibility of the recipient agency. Additional details can be found in the Budget and Associated Documentation section below and the FY25 CHP Application Resource Guide. %«¨¦¨¡¨«¨³¸ I­¥®±¬ ³¨®­ See the Overview section for detailed eligibility information. !¯¯«¨¢ ³¨®­  ­£ 3´¡¬¨²²¨®­ )­¥®±¬ ³¨®­ The complete application package (that is, this NOFO, including links to additional documents) is available on Grants.gov and on the COPS Office website https://cops.usdoj.gov/. Completing an application under this program is a two-step process. "¤¥®±¤ 9®´ "¤¦¨­Ȁ 3!-ȁ¦®µ 2¤¦¨²³± ³¨®­  ­£ 5­¨°´¤ %­³¨³¸ )£¤­³¨¥¨¤±² Ȩ5%)²ȩ To submit an application, your entity must have an active registration in the System for Award Management (SAM.gov). SAM.gov assigns entities a unique entity identifier (UEI) that is required for the entity to apply for federal funding. You will enter the entity’s UEI in the application. Award recipients must then maintain an active UEI for the duration of their award. Visit SAM.gov for details and resources for first-time registration or renewal of an existing registration. The registration and renewal processes can take several weeks. Start these processes at least 30 days prior to the Grants.gov deadline. Applicants who do not begin the registration or renewal process at least 10 business days prior to the Grants.gov deadline may not be able to complete the process in time and will not be considered for a technical waiver that allows for late submission. 12 of 35 3³¤¯ /­¤Ȁ '± ­³²ȁ¦®µ Application for Federal Assistance (SF-424): Applicants must register via https://www.grants.gov and complete an Application for Federal Assistance, Standard Form 424 (SF-424). The SF-424 is a required standard form that collects the applicant’s name, address, and UEI; the funding opportunity number; and the proposed project title, among other information. It is used as a cover sheet for submission of pre-applications, applications, and related information under discretionary programs. Applicants must complete and submit the SF-424 via https://www.grants.gov using the information provided on that site. The SF-424 must be signed by the Grants.gov authorized organizational representative. Section 8F – Applicant Point of Contact: Enter the name and contact information of the individual who will complete application materials in JustGrants. JustGrants will use this information to assign the application to this user in JustGrants. Section 19 – Intergovernmental Review: This funding opportunity is subject to Executive Order (E.O.) 12372 (Intergovernmental Review). States that participate in the Intergovernmental Review process have an opportunity to review the applicant’s submission. Find the names and addresses of state Single Points of Contact (SPOCs) for Intergovernmental Review at the following website: SPOC-list-as-of- August-2024.pdf If the applicant’s state appears on the SPOC list: Contact the state SPOC for information and follow the state’s process under E.O. 12372. On the SF-424, make the appropriate selection for question 19 once the applicant has complied with its state E.O. 12372 process. If the applicant’s state does not appear on the SPOC list: Answer question 19 by selecting, “Program is subject to E.O. 12372 but has not been selected by the state for review.” Applicants are strongly encouraged to register immediately on https://www.grants.gov. Any delays in registering with Grants.gov or submitting the SF-424 may result in insufficient time for processing your application through JustGrants. Refer to the U.S. Department of Justice (DOJ) Application Submission Checklist for additional details. For technical assistance with submitting the SF-424, please call the Grants.gov customer service hotline at 800-518-4726, send questions via email to support@Grants.gov, or consult the Grants.gov Organization Applicant User Guide. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays. 3³¤¯ 4¶®Ȁ *´²³'± ­³² !¯¯«¨¢ ³¨®­ The remainder of the application will be completed through the Justice Grants System (JustGrants) at https://justicegrants.usdoj.gov/. No other form of application will be accepted. Applications with errors or missing information may be disqualified or rated accordingly. Please note that the application system will not accept incomplete applications or applications with errors. 13 of 35 Standard Applicant Information To begin the JustGrants application, applicants must first complete a web-based form in JustGrants which is pre-populated with the SF-424 data submitted in Grants.gov. Applicants are required to confirm the two Authorized Representatives (see following) and verify the legal name, address, and enter the ZIP code(s) for the areas affected by the project. For statewide or nationwide projects, the applicant should enter “State” or “National” in this field. The Authorized Representatives are the officials who have ultimate and final responsibility for all programmatic and financial decisions regarding this COPS Office application as representatives of the legal recipient (e.g., your agency or organization). Who should be assigned as Authorized Representatives? For law enforcement agencies, COPS Office awards require that both the top law enforcement executive (e.g., chief of police, sheriff, or equivalent) and the top government executive (e.g., mayor, board chairman, or equivalent) sign the application, and (if awarded funding) accept the award package. Both the top law enforcement executive and the top government executive must be assigned the role of Authorized Representative in JustGrants. For non–law enforcement agencies, (institutions of higher education, school districts, private organizations, etc.), COPS Office awards require that both the programmatic official (e.g., executive director, chief executive officer, or equivalent) and financial official (e.g., chief financial officer, treasurer, or equivalent) sign the application, and (if awarded funding) accept the award package. These two officials must have the ultimate signatory authority to sign contracts on behalf of your organization. Both the programmatic official and the financial official must be assigned the role of Authorized Representative in Just Grants. Please note that nonexecutive positions (e.g., clerks, trustees) are not acceptable Authorized Representatives. Before applicants can complete this section, the two Authorized Representatives must have established accounts in JustGrants after the Grants.gov portion of the application was submitted. Please note: Users assigned as Authorized Representatives must log into the JustGrants system to activate their account. Users will not be visible in JustGrants until they have successfully logged into JustGrants. !¯¯«¨¢ ³¨®­ #®¬¯®­¤­³² Data Requested with Application Applicants must complete the survey questions in the “Data Requested with Application” section of the JustGrants application. A copy of the survey questions required for this NOFO can be found at https://cops.usdoj.gov/chp. 14 of 35 "´£¦¤³  ­£ A²²®¢¨ ³¤£ $®¢´¬¤­³ ³¨®­ Budget Detail Worksheet (Web-Based Form) Applicants must complete the web-based budget worksheet form in JustGrants, providing narrative entries in the “additional narrative” field to describe and justify each proposed cost. The information in the “additional narrative” field(s) should be mathematically sound and correspond clearly with the information provided in the budget detail worksheets. The narrative should explain how the applicant estimated and calculated all costs and how those costs are necessary to the completion of the proposed project and demonstrate the efficient use of funding in achieving program goals. Budget requests may only be made in the following categories: Sworn Officer Personnel Fringe Benefits Other Costs – Direct Administrative Costs Recipients may not use COPS Office funding for the same item or service also funded by another U.S. Department of Justice award. F¤£¤± « &´­£¨­¦ 2¤²³±¨¢³¨®­² Please be advised that COPS Office funding must not be used for the following: 1. To directly or indirectly support or subsidize an educational service agency, state educational agency, local educational agency, elementary school, secondary school, or institution of higher education that requires students to have received a COVID-19 vaccination to attend any in- person education program. 2. To promote gender ideology. 3. For projects that provide or advance diversity, equity, inclusion, and accessibility, or environmental justice programs, services, or activities. 4. State and local governments and law enforcement agencies that have failed to protect public monuments, memorials, and statues from destruction or vandalism. If awarded, and it is determined that the applicant is not in compliance with the funding restrictions, the COPS Office may place a hold on the award and/or take other remedial action. See below for non-exhaustive list of allowable and unallowable costs, as well as guidance for completing each budget category. 15 of 35 !««®¶ ¡«¤ #®²³² ȟ &´­£ ¡«¤ 2¤°´¤²³² The only allowable costs under CHP are the approved full-time, entry-level salaries and fringe benefits of newly hired or rehired sworn career law enforcement officers who are hired or rehired on or after the award start date, and direct administrative costs of up to 2 percent of the federal award amount. An agency seeking to rehire officers scheduled to be laid off on a specific future date with CHP funds must continue to fund them with local funds through the award date until the date of the scheduled layoff. There is a minimum local cost share (matching funds) requirement of 25 percent, which must be in the form of cash. The local cost share (matching funds) requirement may exceed 25 percent if the entry- level salary and fringe costs total more than $167,000 over three years. Note: The local cost share (matching funds) will calculate automatically once the overall salary, fringe rates, and direct administrative costs are entered. Sworn Officer Salaries: You will enter the funding request by indicating the number of officers you are requesting, then by providing the current entry-level salary and fringe benefits for one full-time sworn officer. The total request will calculate automatically. The number of officers you request in the budget must match the number of officers requested in the question survey and may not exceed 20 percent of actual full-time sworn force, up to 50 officers. CHP awards are subject to the restrictions described in the Program Description section, including but not limited to: $125,000 maximum over three years and minimum of 25 percent cost share or matching funds requirement (unless waived). Applicants budgeting for an increase in salaries and/or fringe benefits over the life of the award are required to provide an explanation. Note that the $125,000 in federal funds total is for three years, not $125,000 annually. Officers previously employed by your agency who have been (or are currently scheduled to be) laid off as a result of budget reductions may be rehired using CHP award funds, but funding requests must be limited to your agency’s entry-level salaries and fringe benefits for full-time officers. Agencies will be responsible for paying any costs that exceed entry-level salaries and fringe benefits with local funds. For applicants with more than one entry-level salary and benefit package based on prior education for new officers with no prior law enforcement experience, you may average those salaries and benefits to report your entry-level salary and benefits. Please note, however, that any higher salaries and benefits that are paid to compensate for prior law enforcement experience are not considered entry-level and should not be included in this average or otherwise reported as entry-level. If awarded CHP funding, an agency must use it to pay the actual entry-level officer’s salary and benefits and any CHP funds remaining after the 36-month funding period will be deobligated. 16 of 35 Fringe Benefits: Fringe benefits typically covered by the applicant agency, as specified in agency personnel and salary policies or contractual agreements, and allowable under 2 CFR 200, will be covered. Examples of allowable fringe benefits include Social Security, Medicare, insurance (life, health, dental, etc.), shift differential, retirement plans, and holiday pay. For agencies that do not include fringe benefits (e.g., vacation, holiday, shift differential) as part of the base salary costs and typically calculate these separately, the allowable expenditures may be included with personnel costs. Any fringe benefits that are already included as part of the agency’s base salary should not be repeated in the separate fringe listing. Fringe benefits that do not appear in the drop-down budget menu will not be considered. Shift differential pay is a premium hourly rate paid for those hours that are not considered normal day work hours as defined by your agency. Typically, shift differential pay is for the hours worked outside of normal day work hours, where the majority of hours worked are from 3:00 p.m. of one day until 8:00 a.m. of the following day. This would include the evening shift, midnight shift, overlap shift or power shift, or any other designated shift between those hours that would qualify for the shift differential pay as defined by your agency and/or a contractual or union agreement. Overtime beyond any defined shift work hours is an unallowable cost under CHP. See the Unallowable Costs – Costs that will Not be Funded section for more information. Note: The following are considered unallowable costs under CHP, regardless of whether they are included as salary or fringe: Sworn officer overtime costs, training, travel, equipment (e.g., uniforms, weapons, or vehicles), severance pay, and hazard pay. If your agency pays those benefits for locally funded officer positions, your agency will be required to use local funds to do so for CHP-funded officer positions. See the Unallowable Costs – Requests that will Not be Funded section for more information in unallowable costs. Direct Administrative Costs: Up to 2 percent of the federal share may be used for direct administrative costs. See 34 U.S.C. § 10381(i). Recipients may use up to 2 percent of the grant award amount for administrative costs, which encompasses costs directly associated with administering the grant. Examples of direct administrative costs may include directly assignable salaries and fringe benefits for administrative staff that collect performance measurement data and submit performance reports in JustGrants and/or Federal Financial Reports. Direct costs are those costs that can be “. . . identified specifically with a particular final cost objective, such as a Federal award, or other internally or externally funded activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy. . . ” See 2 C.F.R. § 200.413. 17 of 35 Any direct administrative costs proposed must be specific and directly assignable to the award activities. Any lump sum line item of 2 percent will be removed from the budget, and the award amount will be reduced accordingly. Note: the current appropriations act cap is $125,000 per sworn officer position. Including 2 percent for direct administrative costs would not increase the grant award amount. Any amount used for direct administrative costs will reduce the amount of funding available for sworn officer salaries and benefits. However, if the local match is waived, the 2 percent would apply to the full federal share. Administrative costs encompass expenses directly associated with administering the grant. Un ««®¶ ¡«¤ #®²³² ȟ 2¤°´¤²³² T§ ³ W¨«« .®³ ¡¤ &´­£¤£ All items other than entry-level personnel costs (salaries, fringe benefits) and direct administrative costs up to 2 percent of the federal award amount, as described in the preceding section are considered unallowable under CHP. Therefore, the following costs are not permitted under CHP: Salaries, fringe benefits, for Existing locally funded officers, unless those officers are currently scheduled to be laid off on a specific future date over and above an agency’s entry-level salary and fringe benefits for officers. Civilian or nonsworn personnel, unless included in the Other Costs category for the sole purpose of administering the award. Part-time officer positions, unless included in the Other Costs category for the sole purpose of administering the award. Furloughed officers Correctional officers Overtime costs, severance pay, hazard pay, and retroactive pay. Equipment (e.g., weapons, and vehicles) Training Travel Uniforms Indirect costs Before including any of these items in your budget and application, please contact the COPS Office at AskCopsRC@usdoj.gov. This is not an exhaustive unallowable expenses list. Items not listed will be reviewed on a case-by-case basis. The COPS Office reserves the right to deny funding for items not included on this unallowable expenses list. All requests must contribute directly to the specific purpose of the award project. 18 of 35 Note: Costs incurred by the applicant prior to the start date of the period of performance of the federal award are unallowable. Requests for reimbursement of items purchased or expenses incurred prior to the award start date (i.e., pre-agreement costs) will not be approved by the COPS Office. Wa¨µ¤± ®¥ ,®¢ « #®²³ 3§ ±¤ Ȩ- ³¢§¨­¦ &´­£²ȩ In the Local Match Details section, you will be presented with the option to request a waiver of the local cost share (matching funds) requirement. If a local cost share (matching funds) waiver is requested by selecting “Yes,” you will be instructed to enter the maximum local cost share you would be able to contribute, if any, and to specify if the COPS Office should continue to consider the application if the waiver request is not granted. Local Cost Share (matching funds) waiver requests will be evaluated based on the availability of funding, a demonstration of severe fiscal distress as reflected through the fiscal health data provided in the application, and a comparison of your fiscal health data with that of the overall applicant pool. Please indicate whether the COPS Office should continue to consider your application if the waiver request is not granted or whether it should be removed from consideration. !££¨³¨®­ « A¯¯«¨¢ ³¨®­ C®¬¯®­¤­³² SRO MOU (if applicable) Recipients awarded CHP funding to hire and/or deploy SROs into schools will be required to submit to the COPS Office a signed MOU between the law enforcement agency and the school partner(s) within 90 days of the date shown on the award letter and before expending or drawing down funds under the award. An MOU is not required at the time of application; however, if the law enforcement agency already has an MOU in place that is applicable to the partnership, the MOU can be uploaded as an attachment under the section in JustGrants titled “MOUs and Other Supporting Documents”. The MOU must contain the following: A. The purpose of the MOU B. Clearly defined roles and responsibilities of the school district and the law enforcement agency focusing on the officers’ roles on safety C. Information sharing D. Supervision responsibility and chain of command for the SRO E. Signatures Submit all MOUs together as one attachment to the application. Unsigned draft MOUs may be submitted with the application, but the applicant should describe in a cover page to the attachment why they are unsigned. 19 of 35 Please refer to the MOU fact sheet at https://cops.usdoj.gov/chp for a full description of requirements. SRO Official Partner Contact Information (if applicable) Applicants requesting funding for SROs should enter in contact information for each school partner e the SROs will be deployed, if known at time of application. This information is not required at the wher time of application but will be later required for any agency awarded CHP funding for officers to be deployed as SROs. Letters of Support In this section, applicants will attach letters of support from partners such as other law enforcement agencies, community organizations, government officials, or other stakeholders as applicable. Each letter of support may include descriptions of the following: Relationship between the applicant and the supporting entity. Need for and benefits that would be gained from the project. Applicant’s capacity to complete the proposed projects. Submit letters of support together as one attachment. The COPS Office strongly recommends that uploaded files be clearly named to indicate the applicant organization name and the file contents to ensure that reviewers can easily locate application documents. Recommended file formats are PDF, Microsoft Word, and Microsoft Excel. $¨²¢«®²´±¤²  ­£ A²²´± ­¢¤² Lobbying Activities JustGrants will prompt each applicant to indicate if it is required to complete and submit a lobbying disclosure under 31 U.S.C. § 1352. The applicant is required by law to complete and submit a lobbying disclosure form (Standard Form/SF- LLL)if it has paid or will pay any person to lobby in connection with the award for which it is applying AND this application is for an award in excess of $100,000. This disclosure requirement is not applicable to such payments by an Indian Tribe, Tribal organization, or any other Indian organization that are permitted by other federal law. For this requirement, lobbying means influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of 1 Congress.Note: Most applicants do not engage in activities that trigger this disclosure requirement. 1 See 31 U.S.C. 1352; 28 C.F.R. part 69. 20 of 35 2 An applicant that is not required by lawto complete and submit a lobbying disclosure should enter “No.” By doing so, the applicant is affirmatively asserting (under applicable penalties) that it has nothing to disclose under 31 U.S.C. § 1352 with regard to the application for the award at issue. U.SDepartment of Justice (DOJ) Certified Standard Assurances Review and accept the DOJ Certified Standard Assurances in JustGrants. See the FY25 CHP Application Resource Guide for additional information. DOJ Certifications Review the DOJ document Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing. Sign the certification document. See the FY25 CHP Application Resource Guide for additional information. Federal Civil Rights and Award Review Please be advised that an application may not be funded and, if awarded, a hold may be placed on the award if it is deemed that the applicant is not in compliance with federal civil rights laws, is not cooperating with an ongoing federal civil rights investigation, or is not cooperating with a U.S. Department of Justice award review or audit. 3´¡¬¨²²¨®­ D ³¤²  ­£ T¨¬¤ The COPS Office highly recommends applicants work through the JustGrants DOJ Application Submission Checklist before submitting an application for review. This checklist details each step required to prepare a complete and accurate application submission. Completed applications and all mandatory application components must be submitted in JustGrants by July 1, 2025, by 4:59 p.m. ET. Please note that technical support will not be available after 5:00 p.m. ET. To maintain the integrity of the competitive notice of funding opportunity process, the COPS Office can provide publicly available technical assistance regarding the mechanics of the application but cannot evaluate the merits of an application during the open notice of funding opportunity period. For technical support with the Justice Grants System (JustGrants) application, please contact JustGrants Support at JustGrants.Support@usdoj.gov or 833-872-5175. JustGrants Support operates Monday through Friday between the hours of 5:00 a.m. and 9:00 p.m. Eastern Time (ET) and Saturday, Sunday, and federal holidays from 9:00 a.m. to 5:00 p.m. ET. Training on JustGrants can also be found at https://justicegrants.usdoj.gov/training-resources. 2 Law referenced is 31 U.S.C. 1352. 21 of 35 Section 508 of the Rehabilitation Act If you are an applicant using assistive technology and you encounter difficulty when applying, please contact the COPS Office Response Center at AskCopsRC@usdoj.gov. The department is committed to ensuring equal access to all applicants and will assist any applicant who may experience difficulties with assistive technology when applying for awards using the JustGrants System. You are not required to respond to this collection of information unless it displays a valid OMB control number. The OMB control number for this application is 1103-0098, and the expiration date is April 30, 2025. Late Submissions The COPS Office will review on a case-by-case basis requests for late submission due to unforeseen technical issues or extraordinary events such as extreme weather emergencies or mass casualty events. Requests for an extension of the Grants.gov deadline must be received no later than June 25, 2025, 4:59 p.m. ET. Requests for an extension of the JustGrants deadline must be received no later than July 1, 2025, 4:59 p.m. ET. No late submission requests will be considered after the extension requests deadline. Extension of deadlines is rare and is not guaranteed. To be considered for an extension, applicants must contact the COPS Office Response Center via email at AskCopsRC@usdoj.gov detailing the technical/extraordinary issues that impact application submission. This email must be submitted prior to the deadline for which the applicant is requesting an extension. The applicant’s email must include the following information: UEI number Organization name Point of contact name and information Application ID Nature of the issue/disaster and how it affected the applicant’s ability to submit the application on time The email subject line should read “FY25 CHP Extraordinary Circumstances: \[UEI number, Agency Name, Application ID\]”, with your UEI number and organization name and details filled in. The COPS Office will respond to each applicant as soon as possible with either an approval and instructions for submission or a rejection. If the technical issues you reported cannot be validated, the application will be rejected. 22 of 35 The following conditions are not valid reasons to request an extension: Failure to begin the registration process in sufficient time Failure to follow instructions on Grants.gov or JustGrants Failure of the two assigned Authorized Representatives, with the proper authority, to activate accounts in JustGrants prior to application submission Failure to follow all the instructions in the notice of funding opportunity Failure to register or update information on the SAM website Failure to register or complete the SF-424 in grants.gov Late submissions may be considered for review at the discretion of the COPS Office on a case-by-case basis due to unforeseen technical issues or extraordinary events such as extreme weather emergencies or mass casualty events. !¯¯«¨¢ ³¨®­ R¤µ¨¤¶ I­¥®±¬ ³¨®­ The COPS Office is committed to ensuring a fair process for making awards. The COPS Office will review the application to make sure that the information presented is reasonable, understandable, measurable, achievable, and consistent with the NOFO. Applications will undergo a review and selection process, which includes a review of basic minimum requirements, scoring, community policing narrative review, administrative compliance review, and the COPS Office Director’s selection. A description of each phase is provided in the following sections. Applicants are encouraged to review their own application prior to submission, with particular attention given to the Basic Minimum Requirements and each of the Review Criteria specified in the descriptions that follow. " ²¨¢ -¨­¨¬´¬ 2¤°´¨±¤¬¤­³² Ȩ"-2ȩ 2¤µ¨¤¶ Once the NOFO closes, COPS Office staff screen and evaluate applications for compliance with basic minimum requirements (BMR). "-2 #±¨³¤±¨  The BMR review ensures that applicants are local, state, territorial, and tribal law enforcement agencies that have primary law enforcement authority. !¯¯«¨¢ ³¨®­ 2¤µ¨¤¶ A team of reviewers will evaluate applications that meet the eligibility basic minimum requirements. The COPS Office may use internal reviewers, external reviewers, or a combination to assess applications on technical merit using the NOFO’s review criteria. An external reviewer is an expert in the subject matter of a given topic area who is not a current federal employee. An internal reviewer is a current federal 23 of 35 employee who is well-versed or has expertise in the subject matter of the subcategory. Feedback is advisory only, although reviewer views are considered carefully. Reviewers will be asked to review applications based on the application subcategory and the NOFO’s stated purpose for the funding. Reviewers will also be asked to consider the subcategory-specific solicited goals, requirements, and deliverables described in the NOFO language. The COPS Office will make an initial determination, balancing the applicant’s need for federal assistance (as measured by economic and fiscal health questions) with crime rates, the applicant’s current commitment to community policing, and the strength of their proposed community policing strategy. Initial Application Scoring: Applications will initially be scored according to the following weighting methodology: Fiscal Need: 33.3 percent Crime: 33.3 percent Community Policing: 33.3 percent Agencies that do not meet a minimum community policing score, reflecting a basic commitment to community policing and a strategy to continue or enhance it, will not proceed to the next phase of the application review process and will not be further considered for funding. Community Policing Narrative Review: Following Initial Application Scoring, a qualitative review of each eligible applicant’s community policing narrative is conducted to ensure that the proposed project sufficiently describes how the applicant plans to address their community policing and crime prevention efforts and aligns with the Problem/Focus Area selected in the application. Agencies with inadequate community policing narratives will not proceed to the next phase of the application review process and will not be further considered for funding. Additional Consideration: Following the Community Policing Narrative Review phase, initial scoring will be reviewed and adjusted for eligible applicants based on the additional considerations. Additional consideration may be given to applicants who propose a community- based approach to the following Problem/Focus areas. See the Program Description section for additional details. Agencies must describe how they will use award funds to address the problem/focus area they selected: Violent Crime Squatting and Encampment Enforcement Homeland and Border Security Nuisance and Abatement and Quality of Life School Based Policing Note: Applicants who choose one of the common sense policing problem/focus areas listed here must devote 100 percent of their funded positions to that focus area and will not be allowed to change their choice once the award has been issued. 24 of 35 Additional consideration may also be given to applicants that meet any of the following criteria: Ending Deadly Sanctuary City Polices -Agencies that cooperate with federal law enforcement to address illegal immigration (state and local government applicants only). Safe Harbor – Applicants in states with certain anti-human trafficking laws that treat minors engaged in commercial sex as victims (referred to as “safe harbor” laws) and permit individuals to vacate arrest or prosecution records for non-violent offenses as a result of being trafficked. Catastrophic Incident – Applicants that experienced a major disaster or catastrophic event in the time period from January 1, 2024, to present, or Attorney General–declared area in crime- related crisis. Hiring Veterans – Applicants that commit to hiring at least one military veteran. Rural Designation – Applicants from rural areas. Unfunded in previous year – Applicants that did not receive a CHP award in FY24 due to the limited availability of funding who submit a quality application in FY25. Application scores from the Initial Application Scoring phase are adjusted, as applicable. Note: Applicable consideration(s) is only one of many factors in making COPS Office funding decisions and does not guarantee an award. Funding Recommendations and Allocations: Following the scoring adjustments for the additional considerations, the COPS Office then calculates funding recommendations and allocations based final scores and the statutory requirement to distribute half of all hiring funds to agencies serving populations of more than 150,000 and half to those serving 150,000 or fewer, and to ensure that at least one-half of one percent of hiring funds are allocated to each state or territory with eligible applications. Note: Applicants that requested a waiver of the local cost share (matching funds) requirement, did not receive approval for the waiver request, and selected opted for the COPS Office to NOT continue to consider the application if the waiver request is not granted are not included in this phase. 25 of 35 !£¬¨­¨²³± ³¨µ¤ #®¬¯«¨ ­¢¤ 2¤µ¨¤¶ All advancing applications will undergo an administrative compliance review. Past financial and programmatic performance with U.S. Department of Justice (DOJ) award funding will be considered in this review process. Past performance may affect the overall rating and ranking of an application. Factors that may be included in the past performance review include the following: Applicant adherence to all special conditions in prior awards Applicant compliance with programmatic and financial reporting requirements Applicant completion of closeout for prior awards in a timely manner Whether the applicant has received financial clearances in a timely manner Applicant timely resolution of issues identified in an audit or monitoring review Applicant adherence to single audit requirements Applicant timely completion of work and use of funds in prior awards Pursuant to 2 C.F.R. Part 200 (“Uniform Guidance”), before award decisions are made, the COPS Office also reviews information related to the degree of risk posed by applicants. Among other things to help assess whether an applicant with one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, the COPS Office checks whether the applicant is listed in SAM as excluded from receiving a federal award. The COPS Office must also review and consider any information about the applicant that appears in the nonpublic segment of the integrity and performance system accessible through SAM.gov under Entity Information, Responsibility/Qualification (formerly FAPIIS.gov). Applicants may review and comment on any information about their organization or agency in SAM that a federal awarding agency previously entered in the designated integrity and performance system, and such applicant comments will also be reviewed and considered. The COPS Office may contact applicants regarding budget and financial questions as part of the review process. Contact is not indicative of an award decision. Based on risk findings, the COPS Office may remove an applicant from consideration or apply additional post-award conditions for oversight of the award should it be selected for funding. $¨±¤¢³®± 3¤«¤¢³¨®­ Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Director of the COPS Office, who may also give consideration to factors including prior funding history, current award balances, population served, agency type and geographic variety, strategic priorities, past performance, significant concerns regarding ability of the applicant to administer federal funds, and available funding when making awards. 26 of 35 &¤£¤± « !¶ ±£ .®³¨¢¤² It is anticipated that awards will be announced on or after September 1, 2025. Any public announcements will be posted on the COPS Office website. All award decisions are final and not subject to appeal. Notice of award will be sent electronically from JustGrants to the Application Submitter, Authorized Representative, and Entity Administrator. Please note that this notice of award is NOT an authorization to begin performance. This award notification will include instructions on accessing the official award package in JustGrants, enrolling in Automated Standard Application for Payments (ASAP), and accepting the award. The notice of award will contain details about the award including start and end dates, funding amounts, and award conditions. Recipients will be required to log into JustGrants to review, sign, and accept the award package. Applicants not selected for award will receive notification after all award recipients have been notified. 4§¤ A¶ ±£ P ¢ª ¦¤ The federal award package is the document indicating your official award funding amount, the award number, the award terms and conditions, and award start and end dates. The award start date indicated in the award package means that your organization may be reimbursed for any allowable costs incurred on or after this date. The duration of award is 36 months. Your FY25 award number is in the following format: 15JCOPS-25-XX-XXXXX-XXXX. The COPS Office tracks award information using this number; therefore, it is important to have your award number readily available when corresponding with the COPS Office. The award terms and conditions are listed in the award package. In limited circumstances, your award package may include additional award conditions or high-risk conditions that prevent your organization from drawing down or accessing award funds until the COPS Office determines that these conditions have been satisfied. Acceptance of the award is an acknowledgement that you are obtaining federal funds from the COPS Office. As part of that agreement, your organization acknowledges that it will comply with all applicable award terms and conditions, including any award or high-risk conditions. !£¬¨­¨²³± ³¨µ¤  ­£ N ³¨®­ « 0®«¨¢¸ R¤°´¨±¤¬¤­³² In addition to implementing the funded project consistent with the approved project proposal and budget, the recipient must also comply with award terms, conditions, and other legal requirements including, but not limited to, Office of Management and Budget (OMB), U.S. Department of Justice (DOJ), or other federal regulations that will be included in the award or incorporated into the award by reference or applicability. 27 of 35 The COPS Office strongly encourages applicants to review applicable requirements and terms and conditions prior to submitting an application. Terms and conditions for COPS Office awards are available on the COPS Office website in the FY25 CHP Application Resource Guide. Terms and conditions are subject to change before the award is issued. The FY25 CHP Application Resource Guide contains additional requirements which apply to this application and award, including audit requirements, suspension, and termination requirements. 4¤±¬²Ǿ ConditionsǾ  ­£ A¶ ±£ R¤°´¨±¤¬¤­³² In addition to implementing the funded project consistent with the approved project proposal and budget, the recipient must also comply with award terms, conditions, and other legal requirements including, but not limited to, Office of Management and Budget (OMB), U.S. Department of Justice (DOJ), or other federal regulations that will be included in the award or incorporated into the award by reference or applicability. The COPS Office strongly encourages applicants to review applicable requirements and terms and conditions prior to submitting an application. Terms and conditions for COPS Office awards are available on the COPS Office website in the FY25 CHP Application Resource Guide. Terms and conditions are subject to change before the award is issued. The FY25 CHP Application Resource Guide contains additional requirements which apply to this application and award, including audit requirements, suspension, and termination requirements. !¢¢¤¯³¨­¦ ³§¤ !¶ ±£ To officially accept and begin your award, your organization must access your award package at https://justgrants.usdoj.gov/. Once you access your account, two Authorized Representatives will review and electronically sign the award document (including award terms and conditions and, if applicable, any special award conditions or high-risk conditions) within 45 days of the date shown on the award congratulatory letter, unless an extension is requested and granted. The two assigned Authorized Representatives (Law Enforcement Executive / Programmatic Official and Government Executive / Financial Official), as described in the Application Contents and Format section, are required to sign the award package. If either or both Authorized Representatives change between application submission and award receipt, the Entity Administrator will need to update the Authorized Representative(s) in JustGrants. Your organization will not be able to draw down award funds until the COPS Office receives your signed award document. For more information on accepting your award, please visit the JustGrants Training page for step-by-step instructions. 28 of 35 !£¬¨­¨²³± ³¨µ¤ A¢³¨®­²  ­£ L¤¦ « R¤¬¤£¨¤² R¤« ³¤£ ³® F¤£¤± « A¶ ±£² Please be advised that an application may not be funded or, if awarded, a hold may be placed on this application if it is deemed that the applicant is not in compliance with federal civil rights laws, is not cooperating with an ongoing federal civil rights investigation, or is not cooperating with a U.S. Department of Justice award review or audit. Misuse of COPS Office funds or failure to comply with all COPS Office award requirements may result in legal sanctions including suspension and termination of award funds, the repayment of expended funds, ineligibility to receive additional COPS Office funding, designation on the U.S. Department of Justice (DOJ) High Risk List, and other remedies available by law. Under the False Claims Act, any credible evidence that a person has submitted a false claim or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving COPS Office funds may be referred to the Office of Inspector General (OIG). The OIG may be contacted at oig.hotline@usdoj.gov, https://oig.justice.gov/hotline/index.htm, or 800-869-4499. 2¤¬¤£¨¤² ¥®± N®­¢®¬¯«¨ ­¢¤ Under 2 C.F.R. § 200.339, if the recipient fails to comply with award terms and conditions, the Federal awarding agency may impose additional conditions or take one or more of the following actions as appropriate in the circumstances: Temporarily withhold cash payments pending correction of the deficiency by the non-Federal entity or more severe enforcement action by the Federal awarding agency or pass-through entity. Disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance. Wholly or partly suspend or terminate the Federal award. Initiate suspension or debarment proceedings as authorized under 2 C.F.R. Part 180 and Federal awarding agency regulations (or, in the case of a pass-through entity, recommend such a proceeding be initiated by a Federal awarding agency). Withhold further Federal awards for the project or program. Take other remedies that may be legally available. 29 of 35 Prior to imposing sanctions, the COPS Office will provide reasonable notice to the recipient of its intent to impose sanctions and will attempt to resolve the problem informally. Appeal procedures will follow those in the U.S. Department of Justice regulations in 28 C.F.R. Part 18. Awards terminated due to noncompliance with the federal statutes, regulations, or award terms and conditions will be reported to the integrity and performance system accessible through SAM (currently FAPIIS). False statements or claims made in connection with COPS Office awards may result in fines, imprisonment, debarment from participating in federal awards or contracts, and any other remedy available by law. Please be advised that recipients may not use COPS Office funding for the same item or service also funded by another U.S. Department of Justice award. &¤£¤± « !¶ ±£¨­¦ !¦¤­¢¸ #®­³ ¢³Ȩ²ȩ For technical assistance with submitting the SF-424, please call the Grants.gov customer service hotline at 800-518-4726, send questions via email to support@Grants.gov, or consult the Grants.gov Organization Applicant User Guide. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays. For technical support with the Justice Grants System (JustGrants) application, please contact the JustGrants Support at JustGrants.Support@usdoj.gov or 833-872-5175. The JustGrants Support operates Monday through Friday between the hours of 5:00 a.m. and 9:00 p.m. Eastern Time (ET) and Saturday, Sunday, and federal holidays from 9:00 a.m. to 5:00 p.m. ET. Training on JustGrants can also be found at https://justicegrants.usdoj.gov/training-resources. For programmatic assistance with the requirements of this program, please contact the COPS Office Response Center at AskCopsRC@usdoj.gov. The COPS Office Response Center operates Monday through Friday, 9:00 a.m. to 5:00 p.m. ET, except on federal holidays. &±¤¤£®¬ ®¥ )­¥®±¬ ³¨®­ !¢³  ­£ 0±¨µ ¢¸ !¢³ ȨΔ 5ȁ3ȁ#ȁ ȷȷ ΔΔΑ  ­£ ΔΔΑ ȩ All applications submitted to the COPS Office (including all attachments to applications) are subject to the federal Freedom of Information Act (FOIA) and to the Privacy Act. By law, DOJ may withhold information that is responsive to a request if DOJ determines that the responsive information is protected from disclosure under the Privacy Act or falls within the scope of one or more of the nine statutory exemptions under FOIA. DOJ cannot agree not to release some or all portions of an application/award file in advance of a request pursuant to the FOIA. In its review of records that are responsive to a FOIA request, the COPS Office will withhold information in those records that plainly falls within the scope of the Privacy Act or one of the statutory exemptions under FOIA. Some examples include certain types of information in budgets and names and contact information for project staff other than certain key personnel. In appropriate circumstances, the COPS Office will request the views of the applicant/recipient that submitted a responsive document. 30 of 35 &¤¤£¡ ¢ª ³® ³§¤ #/03 /¥¥¨¢¤ To assist the COPS Office in improving its application and award processes, we encourage applicants to provide feedback on this NOFO, the application submission process, and the application review peer review process. Provide feedback via email to AskCopsRC@usdoj.gov with the following subject line: “FY25 \[Insert Program Here\] Program Feedback.” Important: This email is for feedback and suggestions only. Replies are not sent from this mailbox. If you have specific questions on any program or technical aspect of the NOFO, you must contact the COPS Office Response Center at AskCopsRC@usdoj.gov. #/03 /¥¥¨¢¤ /³§¤± )­¥®±¬ ³¨®­ 2¤¯®±³¨­¦Ǿ -®­¨³®±¨­¦Ǿ a­£ %µ «´ ³¨®­ 2¤°´¨±¤¬¤­³² Reporting If awarded, your organization will be required to submit quarterly Standard Form 425, Federal Financial Reports (FFR) as well as semiannual Programmatic Performance Reports. Recipients should be prepared to track and report program award funding separately from other funding sources (including other COPS Office federal awards) to ensure accurate financial and programmatic reporting on a timely basis. Recipients should ensure that they have financial internal controls in place to monitor the use of program funding and ensure that its use is consistent with the award terms and conditions. Good stewardship in this area includes written accounting practices, use of an accounting system that tracks all award drawdowns and expenditures, and the ability to track when award-funded positions are filled or approved purchases are made. Failure to submit complete reports or submit reports in a timely manner will result in the suspension and possible termination of a recipient’s COPS Office award funding or other remedial actions. Monitoring Federal law requires that agencies receiving federal funding from the COPS Office be monitored to ensure compliance with their award conditions and other applicable statutory regulations. The COPS Office is also interested in tracking the progress of our programs and the advancement of community policing. Both aspects of award implementation—compliance and programmatic benefits—are part of the monitoring process coordinated by the U.S. Department of Justice. Awarded organizations will be responsible for submitting Programmatic Performance Reports on a semiannual basis and SF-425 -Federal Financial Reports on a quarterly basis. In addition, awarded organizations will be responsible for the timely submission of a final Closeout Report and any other required final reports. All COPS Office recipients will be required to participate in such award monitoring activities of the U.S. Department of Justice, including but not limited to the COPS Office, the Office of the Inspector General, or any entity designated by the COPS Office. 31 of 35 Please note that the COPS Office may take a number of monitoring approaches, such as site visits, enhanced office-based award reviews, alleged noncompliance reviews, and periodic surveys to gather information and to ensure compliance. The COPS Office may seek information including, but not limited to, your organization’s compliance with nonsupplanting and both programmatic and financial requirements of the award, and your organization’s progress toward achieving your community policing strategy. Grant Operations staff are particularly interested in confirming that the purchase of items and/or services is consistent with the applicant’s approved award budget as reflected on the Financial Clearance Memorandum and Final Funding Memorandum. If awarded funds, you agree to cooperate with and respond to any requests for information pertaining to your award in preparation for any of the above-referenced award monitoring activities. Please feel free to contact your COPS Office Program Manager to discuss any questions or concerns you may have regarding the monitoring, reporting, and evaluation requirements. Program Evaluation Though a formal assessment is not a requirement, awarded organizations are strongly encouraged to conduct an independent assessment of their respective award-funded projects. Project evaluations have proven to be valuable tools in helping organizations identify areas in need of improvement, providing data about successful processes, and reducing vulnerabilities. Selected award recipients shall be evaluated on the local level or as part of a national evaluation, pursuant to guidelines established by the Attorney General. Such evaluations may include assessments of individual program implementations. In select jurisdictions that can support outcome evaluations, measurement of the effectiveness of funded programs, projects, and activities may be required. Outcome measures may include crime and victimization indicators, quality of life measures, community perceptions, and police perceptions of their own work. &¨­ ­¢¨ « M ­ ¦¤¬¤­³  ­£ S¸²³¤¬ ®¥ I­³¤±­ « C®­³±®«² Award recipients and subrecipients must, as set out in the Uniform Guidance at 2 C.F.R. § 200.303, do the following: Establish, document, and maintain effective internal control over the federal award that provides reasonable assurance that the recipient or subrecipient is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. These internal controls should align with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework” issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). Comply with the U.S. Constitution, federal statutes, regulations, and the terms and conditions of the federal award. 32 of 35 Evaluate and monitor the recipient’s or subrecipient’s compliance with statutes, regulations, and the terms and conditions of federal awards. Take prompt action when instances of noncompliance are identified. Take reasonable cybersecurity and other measures to safeguard protected personally identifiable information (PII) and other information. This also includes information the federal awarding agency or pass-through entity designates as sensitive or other information the recipient or subrecipient considers sensitive and is consistent with applicable federal, state, local, and tribal laws regarding privacy and responsibility over confidentiality. !´£¨³ 2¤°´¨±¤¬¤­³ The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 C.F.R. Part 200, Subpart F – Audit Requirements, available at https://www.ecfr.gov/current/title- 2/subtitle-A/chapter-II/part-200/subpart-F, establish the requirements for organizational audits that apply to COPS Office award recipients. Recipients must arrange for the required organization-wide (not award-by-award) audit in accordance with the requirements of Subpart F. #¨µ¨« R¨¦§³² All recipients are required to comply with nondiscrimination requirements contained in various federal laws. A memorandum addressing federal civil rights statutes and regulations from the Office for Civil Rights, Office of Justice Programs will be included in the award package for award recipients. All applicants should consult the Assurances form to understand the applicable legal and administrative requirements. &´­£¨­¦ ³® Faith-" ²¤£ /±¦ ­¨¹ ³¨®­² Faith-based organizations may apply for this award on the same basis as any other organization subject to the protections and requirements of 28 C.F.R. Part 38 and any applicable constitutional and statutory requirements, including 42 U.S.C. 2000bb et seq. The Department of Justice will not, in the selection of recipients, discriminate for or against an organization on the basis of the organization's religious character, motives, or affiliation, or lack thereof, or on the basis of conduct that would not be considered grounds to favor or disfavor a similarly situated secular organization. A faith-based organization that participates in this funded program will retain its independence from the Government and may continue to carry out its mission consistent with religious freedom and conscience protections in Federal law. An organization may not use direct Federal financial assistance from the Department of Justice to support or engage in any explicitly religious activities except when consistent with the Establishment Clause of the First Amendment and any other applicable requirements. An 33 of 35 organization receiving Federal financial assistance also may not, in providing services funded by the Department of Justice, or in their outreach activities related to such services, discriminate against a program beneficiary or prospective program beneficiary on the basis of religion, a religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice. Any organization providing social services supported by financial assistance from DOJ must give written notice to beneficiaries and prospective beneficiaries of certain civil rights protections. In certain instances, a faith-based or religious organization may be able to take religion into account when making hiring decisions, provided it satisfies certain requirements. Further guidance on federal financial assistance for faith-based organizations can be found at Civil Rights | Partnerships with Faith-Based and Other Neighborhood Organizations | Office of Justice Programs (ojp.gov) and Equal Treatment of Faith- Based Organizations in DOJ-Supported Social Service Programs. 0´¡«¨¢ R¤¯®±³¨­¦ BurdenȀ 0 ¯¤±¶®±ª 2¤£´¢³¨®­ !¢³ N®³¨¢¤ The public reporting burden for this collection of information is estimated to be up to 11.3 hours per response, depending upon the COPS Office program being applied for, which includes time for reviewing instructions. Send comments regarding this burden estimate or any other aspects of the collection of this information, including suggestions for reducing this burden, to the Office of Community Oriented Policing Services, U.S. Department of Justice, 145 N Street NE, Washington, DC 20530; and to the Public Use Reports Project, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503. For any questions or comments, please contact Donald Lango, COPS Office Paperwork Reduction Act Program Manager, at 202-616-9215. You are not required to respond to this collection of information unless it displays a valid OMB control number. The OMB control number for this application is 1103-0098, and the expiration date is April 30, 2025. 0¤±¥®±¬ ­¢¤ M¤ ²´±¤² To assist in fulfilling the U.S. Department of Justice’s responsibilities under the Government Performance and Results Act Modernization Act (GPRA Modernization Act) of 2010, P.L. 111–352), recipients who receive funding from the Federal Government must measure the results of the work that funding supports. This act specifically requires the COPS Office and other federal agencies to set program goals, measure performance against those goals, and publicly report progress in the form of funding spent, resources used, activities performed, services delivered, and results achieved. Performance measures for this program will include the following: Extent to which COPS Office award funding has increased your agency’s community policing capacity Extent to which COPS Office knowledge resources (e.g., publications, podcasts, training) have increased your agency’s community policing capacity 34 of 35 The objective of these performance measures is to increase the capacity of law enforcement agencies to implement community policing strategies that strengthen partnerships for safer communities and enhance law enforcement’s capacity to prevent, solve, and control crime through funding for personnel, technology, equipment, and training. Recipients will rate the effectiveness of the COPS Office funding in increasing its community policing capacity. Data will be collected on a periodic basis through performance reports. COPS Office awards target increasing recipient capacity to implement community policing strategies within the three primary elements of community policing: (1) problem solving, (2) partnerships, and (3) organizational transformation. The COPS Office requires all applicants to describe how the personnel, technology, equipment, supplies, travel, or training requested will assist the applicant in implementing community policing strategies. The performance measures for this program can be found at Compliance and Reporting | COPS OFFICE. As part of the programmatic performance reports, all recipients will be required to report on their progress toward implementing community policing strategies. Based on the data collected from recipients, the COPS Office may make improvements to the program to better meet the program’s objective and law enforcement agency needs. !¯¯«¨¢ ³¨®­ C§¤¢ª«¨²³ Please refer to the JustGrants DOJ Application Submission Checklist. 35 of 35 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 17, 2025 Check all that apply: consent old business new business public hearing informationadmin. reportpending legislationexecutive session AGENDA ITEM TITLE:Administrative report on Memorandum of Understandingwith Joint Personnel Recovery Agency for Training within Spokane Valley GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: The City was approached by the Joint Personnel Recovery Agency and 336 Training Group of the Air Force (collectively referred to as “JPRA”) requesting an agreement to allow them to conduct personnel training within Spokane Valley. JPRA is already providing this training within the City of Spokane. The training is part of the specialized survival, evasion, resistance, and escape (SERE) training that certain military personnel receive. This training allows military personnel to survive and return in the event they end up isolated in enemy territory. The specific training is part of specialized SERE training within urban environments, and focuses on blending in and navigation through cities to reach particular locations. The trainees are dropped off within the City and tasked with navigating to an identified location. As part of the training, personnel are not allowed to do anything illegal (such as trespassing) and so primarily will be traveling on public streets and through parks. Staff have negotiated a memorandum of understanding (MOU) with JPRA for Council consideration. The primary point of the proposed MOU is to ensure appropriate communication about training events between the parties. As part of the agreement, JPRA will provide at least 60 days’ notice to the Spokane Valley Police Department to ensure that SVPD is aware of ongoing training and that deputies respond appropriately in the event they encounter a trainee through a call for service and that a special event permit can be provided if necessary (primarily for any night time use of City parks if needed). SVPD has been aware of the ongoing training within Spokane and indicates that there have not been any issues for residents or the City of Spokane in the past during any training event. OPTIONS: Discussion; Consensus to bring the Memorandum of Understanding with JPRA to a motion consideration at a future City Council meeting or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Consensus to bring the Memorandum of Understanding with JPRA to a motion consideration at a future City Council meeting or take other action deemed appropriate. BUDGET/FINANCIAL IMPACTS: No budgetary impacts. STAFF CONTACT: Erik Lamb, Deputy City Manager ATTACHMENTS: Draft MOU with JPRA MEMORANDUM OF UNDERSTANDING BETWEEN THE JOINT PERSONNEL RECOVERY AGENCY, THE 336 TRAINING GROUP, AND THE CITY OF SPOKANE VALLEY FOR REALISTIC MILITARY TRAINING WITHIN THE SPOKANE VALLEY CITY LIMITS This is a Memorandum of Understanding (MOU) between the Joint Personnel Recovery Agency (JRPA), the 336 Training Group (TRG), and the City of Spokane Valley (City) the JPRA, the TRG and the City WHEREAS, JPRA operates under the the Chairman of the Joint Chiefs of skills that enable students to achieve survival and mission success; and WHEREAS -of-way within its boundaries; and WHEREAS, the City provides law enforcement services through the Spokane Valley Police Department within its boundaries; and WHEREAS enter into this Memorandum of Understanding. TRG and JPRA both agree to contact the Chief of Police or his/her designee each year (at the contact the boundaries of the City. The purpose of this contact is to arrange a 1. The training date or dates for the year, including the nature the training and necessary by any of 2. , including any -up with ; and MOU: JOINT PERSONNEL RECOVERY AGENCY (JPRA) AND SPOKANE VALLEY | Page 1 of 4 3. . Should any of the information discussed at this meeting change in any material way during the course of the year, the Party with knowledge of the change shall communicate the change as soon as it is known to the other party atthe contact information below: Contact for the City in this Area: Chief of Police -477- Contact for JPRA:Branch Chief -247- Contact for 336 TRG: -247- In important. 1. JPRA and TRG both agree that at Police or his/her to and, if below: Spokane Valley Police Dept. Assistant Police Chief 2426 N Discovery Place 1. MOU to the commitment to communicate with each other and coordinate their Other than this contract and to the other. MOU: JOINT PERSONNEL RECOVERY AGENCY (JPRA) AND SPOKANE VALLEY | Page 2 of 4 2. : This MOU does not No provision in this MOU 3.: 4. . subject to any applicable law, legally valid legally valid DoD issuance. 5. 6. 7. 8. individuals at the contacts below: Contact for City: City Manager -- And copy to: Chief of Police -477- Contact for JPRA:Branch Chief -247- Contact for 336 TRG: -247- Any of MOU: JOINT PERSONNEL RECOVERY AGENCY (JPRA) AND SPOKANE VALLEY | Page 3 of 4 : terminated under the terms of this MOU, 11. - es. CITY OF SPOKANE VALLEY JOINT PERSONNEL RECOVERY AGENCY By: John Hohman, City Manager NAME: Title: Director Date: APPROVED AS TO FORM 336 TRAINING GROUP By: Name: Title: Commander Dated: MOU: JOINT PERSONNEL RECOVERY AGENCY (JPRA) AND SPOKANE VALLEY | Page 4 of 4