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24-210.01HDREngineeringPinesRoadBNSFGradeSeparationProjectCONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND HDR ENGINEERING, INC. Spokane Valley Contract # 24-210.01 For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and the HDR ENGINEERING, INC. mutually agree as follows: 1. Purpose: This Amendment is for the Contract for HDR Engineering, Inc. (HDR) and its Construction Engineering & Inspection team members providing construction management, BNSF coordination, and public outreach services for the Pines Road/ BNSF Grade Separation project by and between the Parties, executed by the Parties on February 111h, 2025. Said contract is referred to as the "Original Contract" and its terms are hereby incorporated by reference. 2. Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: The Original Contract is subject to the following amended provisions, which are attached hereto as Appendix "A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. 4. Compensation Amendment History: This is Amendment #1 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Compensation Original Contract Amount February 1lth, 2025 $ 347,139.23 Amendment #1 May , 2025 $1,999,376.13 Total Amended Compensation $2,346,515.36 The parties have executed this Amendment to the Original Contract this LS day of -May, 2025. CITY OF SPOKANE VALLEY: Jo Hohman City Manager APPROVED AS TO FORM: Off the ity Attorney HDR /NwGI ERING, INC.: Y� By: Olivia Willia6s, ice resident Its: Authorized Representative APPENDIX "A" 1. Paragraph 2 "Term of Contract" is amended to state the following: This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by December 31, 2027, unless the time for performance is extended in writing by the Parties. 2. Paragraph 3 "Compensation" of the Original Contract is hereby amended to change the total compensation paid from $347,139.23, to $2,346,515.36. Paragraph 3 of the Original Contract is amended to read as follows: City agrees to pay Consultant an agreed upon hourly rate up to a maximum amount of $2,346,515.36 as full compensation for everything done under this agreemeM at the hourly rates and up to the amounts set forth in Exhibit B for work completed related to Exhibit A, and as set forth in Exhibit B Supplement for work completed related to Exhibit A Supplement. Consultant shall not perform any extra, further, or additional services for which itwill request additional compensation from City without prior written agreement for such services and payment therefore. 3. The Scope of Services, "Exhibit A" of the Original Contract, is hereby amended to include the additional tasks and/or services as described in the attached "Exhibit A Supplement" to this Appendix A. 4. The Fee Proposal, "Exhibit B" of the Original Contract, is hereby amended to include the attached fee proposal tables in the "Exhibit B Supplement" attached to this Appendix A for purposes of completing the additional tasks and/or services as describsed in the aforementioned Exhibit A Supplement. 5. The DBE Participation Plan (Exhibit I1) is replaced with the attached "Exhibit 11-1" attached to this Appendix A. 7 City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 2021 F)� hdrinc.com Exhibit A Supplement 2025 - 2026 Scope of Services Pines Road/ BNSF Grade Separation Capital Improvements Program No. 0223 FRA PROJECT: FR-RLD-2002; AG No. 69A36524420020RLDWA City Agreement No. 24-210 Amendment 1 The Phase 1 scope of services are included in Exhibit A to the Original Contract. The Parties agree that the Consultant shall continue its services under Exhibit A to the Original Contract. The services and/or tasks in this Exhibit A Supplement are in addition to Exhibit A of the Original Contract, and are for the administration of the contract for the construction of the roadway portion of the project, which the City anticipates bidding between May and July. The following services and/or tasks shall be completed in addition to and concurrently with the services and/or tasks listed in Exhibit A to the Original Contract: CE&I Team • HDR will provide construction management, documentation, lead inspection, and inspection. • HDR's subcontractor, STRATA, will provide field and laboratory material testing. • HDR's subcontractor, Prima Pacific, will provide schedule review, documentation compliance (including DBE CUF report reviews, certified payrolls checks, request to sublet, force account review as needed up to the estimated weekly hours), and additional documentation support as needed. • HDR's subcontractor, Big Sky, will provide additional public involvement support. • HDR's subcontractor, Widener & Associates, will provide additional BNSF coordination and environmental compliance. • HDR's subcontractor, Simpson Engineers, will provide surveying. General Scope of Services: The CE&I Team will provide qualified staff to perform the scope of services described herein. Services will meet the requirements of the Washington State Department of Transportation (WSDOT) Local Agency Guidelines (LAG), WSDOT Construction Manual, Federal Highway Administration (FHWA), Federal Rail Administration (FRA), Federal compliance standards, WSDOT Standard Specifications, and COSV requirements and will comply with the construction documents including: 835 North Post Street, Suite 1015pokane WA 99201 (509)343-8500 hdrinc.com City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 2025 • Standard Specifications for Road, Bridge, and Municipal Construction, 2025 edition as issued by WSDOT and the American Public Works Association (APWA), Washington Chapter. • Contract Plans and Specifications including: o Plans sealed by a Professional Engineer o General Special Provisions o Addenda issued prior to bidding • COSV and BNSF executed Construction and Maintenance(C&M) Agreement • FHWA 1273 requirements • Federal Rail Administration (FRA) resources and guidance Key Understandings: • The COSV will provide the Project Manager (PM). The HDR CE&I Team will provide the Resident Engineer (RE), document control specialist, construction inspectors, material testing, environmental compliance, BNSF coordination, public involvement, schedule review, and surveying. • Work will be under the direction of the PM or delegated representative. • The construction contract allows 209 working days to complete the work encompassing construction to be finished in multiple construction seasons with winter shutdown periods anticipated. • It is anticipated that construction activities will start in late July of 2025 (depending on time of contractor bid) and continue for approximately fifteen (15) months. Administration work is anticipated to continue December 2026 for interim close out reviews, and final review and closeout. • Onsite inspection work is not anticipated during the months of December 2025 to March 2026. • The Contractor is anticipated to work a minimum of 50 hours per week. If the Contractor continually exceeds 50 hours per week with night and weekend work, an additional amendment may be required to cover time and costs for the extended work hours. • The Contractor's construction schedule will dictate which services are necessary by the CE&I Team and when they are needed. • CE&I staff will be equipped with a vehicle equipped with an amber rotating/strobe warning beacon; a cellular phone; access to a computer; a camera; and appropriate personal protective equipment for the work being observed. • CE&I staff onsite will have BNSF specific training to be on BNSF property, and eRailSafe training. • CE&I staff will be equipped with a vehicle equipped with an amber rotating/strobe warning beacon; a cellular phone; access to a computer; a camera; and appropriate personal protective equipment for the work being inspected. • The CE&I team will have access to the project site to perform required construction management activities. 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services — Scope Amendment June 9, 2025 F)"Z hdrinc.com • The approved overhead rates may be updated throughout the project. The CE&I team will submit updated approved overhead rate letters to request a change. • The COSV will review and monitor DCMS for the duration of the project. Assumptions for Estimating Contract Hours and Direct Expenses: • The Engineer of record (EOR) is available to periodically visit the project site, review shop drawings, respond to RFIs and provide input on project issues as they arise, at the direction of the COSY. • HDR, as the RE is expected for the duration of the project on a regular part-time basis estimated at twenty-five (25) hours a week. • One records office manager/contract administrator (Prima Pacific) is expected for the duration of the project on a regular part-time basis to review project files, track and file requests for information, review Disadvantaged Business Enterprise (DBE) documentation, contract training requirements, verify certified payrolls, assist in wage rate interviews compliance reviews, and Equal Employment Opportunity (EEO) requirements; estimated at ten (10) hours a week. • One materials controller is expected for the duration of the project on a regular part-time basis to review material submittals, and monitor/track testing and materials documentation files, and update/maintain the Record of Materials (ROM); estimated at twenty (20) hours a week. • One full-time Lead Inspector (HDR) is expected for the duration of the project to provide onsite inspection and documentation. • Two additional full-time inspectors (HDR) are expected for the duration of the project to provide onsite inspection. • Two additional part-time inspectors (HDR) are expected periodically throughout the project to provide onsite inspection (This has been estimated at 4 hours per inspector for 105 days for 420 hours per each part-time inspector; 820 hours total). • Documentation will meet federal, state and city requirements. Documentation includes but is not limited to inspector daily reports, materials verifications, wage rate interviews, DBE interviews, Buy America & BABA Compliance. • Two part-time field testers (STRATA) are expected to work in the field during the construction season to provide field sampling and testing support for concrete (slump, air content, cylinders), soil, aggregate, and asphalt (density); estimated at ten (10) hours a week. • One part-time laboratory tester (STRATA) is expected to work in the laboratory during the construction season to test concrete (compressive strength), soil (proctor), aggregate (sieve, fractured face, etc.), and asphalt (volumetrics). Samples for laboratory testing will be 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 2025 F)� hdrine.com transported and performed at STRATA's AASHTO-accredited testing laboratory located in Spokane Valley, Washington; estimated at ten (10) hours a week. • Part-time schedule analysis support (Prima Pacific) not to exceed the level of effort identified in this scope (see Task 9 estimates). • Mileage for vehicles will be a direct cost to the project at the federal mileage rate. • The CE&I Team will provide tape measures, measuring wheels, marking equipment, nuclear gauge (STRATA), concrete testing equipment (STRATA), concrete cylinder molds (STRATA), asphalt sampling boxes (STRATA), straight edges, computers, pickups with beacons, smart levels and the tools, equipment, and supplies necessary to evaluate and communicate contract compliance to the contractor and city. • The project has not bid, for estimating purposes assume construction activities begin in late July of 2025 and submittal review to occur prior to construction at the start of Summer of 2025. Submittal review is expected on an as needed basis through project completion, including items associated with the project punch list. • One part-time railroad coordinator (Widener) is expected for the duration of the project; estimated at ten (10) hours a week • One part-time environmental compliance lead (Widener) is expected for the duration of the project and will assist with shoreline mitigation efforts; estimated at five (5) hours a week. • One part-time two -man field crew (Simpson) is expected to provide construction survey checks on major activities during the project construction); see Task 2 for estimates. • Provide remote access to project files via ProjectWise server hosted by HDR. • One part time railroad coordinator (Widener) is expected during the duration of the project to assist in maintaining compliance with BNSF and FRA, and the COSV contractor operation. Personnel and Items to be provided by the COSV: • Project Manager (PM) who will provide project direction, coordinate approval of change orders and monthly pay estimates and provide final copies to the CE&I Team. • Contract plans and specifications. • COSV will review Request for Approval of Materials (RAM) and ROM approvals periodically. • COSV forms to be used during construction. • Access to executed ROW Commitments. • Certified Payrolls pulled from the project LNI website by COSV. Task 1 PROJECT MANAGEMENT (HDR Team) The CE&I Team will provide project management for the duration of the agreement. 1.1 Project Management —The CE&I Team will provide project management of the CE&I scope of work including assigning staff to perform the tasks; track installation and preparing monthly progress reports; provide initial reviews of BNSF invoices; and preparing a Project Guide for HDR internal use summarizing pertinent information regarding the project such as project contact 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 1021 F)J hdrinc.com information, emergency contact information, safety guide, and quality control guide.This Amendment adds three (3) additional internal review meetings for a total of four (4) throughout the duration of the project. 1.2 Safety Plan • This amendment adds up to three (3) additional hours to update the project safety plan with added work procedures for the COSV contractor project specific activities and changes of work procedures for the duration of the project. Deliverables Monthly progress reports. Inspection Documentation. Comments and suggestions on overall project status. TASK 2 Surveying (Simpson Engineers/HDR) 2.3 Miscellaneous Construction Verification • Simpson will perform verification of various project features to verify the Contractor's control of work as requested by the CE&I Team with the prior approval from COSV. Assumptions Estimate up to twenty (20) two (2) hour field visits with a two (2) man field crew to perform verification. TASK 4 BNSF and FRA Compliance 4.2 Material Coordination • The CE&I Team will coordinate with Contractor, COSV, and BNSF to confirm material imported to BNSF right of way meets BNSF standards. If a proposed aggregate source pit is not on the BNSF approval list, the CE&I Team will coordinate with the Contractor for them to obtain proper approvals or find a potential material source. Deliverables: • Hazmat report on up to two (2) unapproved BNSF sources • Sampling and reporting results to BNSF 4.3 Contractor Compliance • The CE&I Team will assist with the coordination of the Contractor, COSV, and BNSF to assist in maintaining Contractor compliance with BNSF and FRA requirements during construction of the project. This will include but is not limited to coordination with the Contractor on insurance requirements, notification requirements to work within BNSF ROW and proximity to the RR tracks, and the terms of the C&M Agreement between the COSV and BNSF. 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 hdrinc.com City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 2011 Assumptions: • Contractor will obtain an agreement with BNSF from the COSV C&M Agreement Coordination efforts will be documented with the contractor via e-mail and within Contractor weekly meeting minutes. TASK 5 PUBLIC INVOLVEMENT (Big Sky) The CE&I Team will prepare a Public Involvement Plan (PIP) which defines and outlines the public involvement strategy for identifying and engaging the community, local media, neighborhood associations, and other stakeholders during the project. The PIP includes an initial list of project stakeholders and an outline of the proposed public involvement tools. The deliverables within this section will be prepared on a mutually agreed -upon schedule by COSV and HDR to allow timely delivery of the documents by COSV to their intended audience(s). Assumptions 1. For this scope, Big Sky Public Relations will plan efforts through December 2026. 2. HDR will support Big Sky Public Relations with technical background information and participation in stakeholder communications. 3. The COSV will be asked to provide technical information, provide content guidance, key messages and review materials. 4. Big Sky Public Relations will coordinate the review of the project materials with the COSY, project team representatives, and other requested staff. 5. Big Sky Public Relations will maintain a project communications log. 6. Big Sky Public Relations will provide the COSV's communication team with content for their dissemination. Big Sky Public Relations will only act on behalf of the project as directed by the COSV. 7. Items marked Optional as approved by COSY are not estimated in this amendment. 5.1 Public Involvement Communications Log • Maintain an official communications log from stakeholder meetings, outreach, and stakeholder communications. • Maintain and update the project stakeholder contact database. Stakeholders include surrounding business owners, restaurants, the local hospital, urgent care, and medical offices. Additional stakeholders include residents living within the project area and/or those who commute through the project daily. Content Creation • Facilitate approvals of graphic design materials between the CE&I Team and the COSV, as requested by the project team. 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 hdrinc.com City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 2025 • Create an informational project brochure, website content, social media posts, print and digital advertising, "Every Door Direct Mailer', open house display boards and other necessary educational items, as requested by the CE&I Team at the direction of the COSY. • Create regularly scheduled weekly project updates to be distributed to the stakeholder contact list via email, project webpage and other mediums that the COSV's communication team sees fit. Design Management • Manage graphic design for informational project brochure, website content, print and digital advertisements, "Every Door Direct Mailer", and other necessary educational assets as requested by the CE&I Team at the direction of the COSY. Event Management Assistance • Coordinate the public meeting with the CE&I Team and the COSY. • Plan and execute the public meeting at the appropriate agreed -upon date. Stakeholder Communication • Manage communications with the COSV, CE&I Team, stakeholders, landowners, and the community regarding the project. • Develop and maintain an email list for those interested in receiving updates about the project (optional as approved by COSV). • Distribute regularly scheduled email updates to the contact email list. Travel • Travel to the project area for stakeholder meetings, canvassing, the public meeting, and visits to the project site, as requested by the CE&I Team if needed. • Per -diem meals, lodging, and mileage for one round trip from Missoula to Spokane Valley for a Big Sky Public Relations representative to assist with the public meeting (optional as approved by COSV). • This amendment will add mileage for five (5) round trips by local Big Sky Public Relations project manager for a total of six (6) throughout the duration for the project. Website Updates • Create content for a webpage on the COSV's website for the project. • Update the project webpage on the COSV's website (optional as approved by COSV). • Post regularly scheduled project updates on the project webpage (optional as approved by COSV). Social Media (optional as approved by COSV). • Post at the direction of COSV and provide a single summary at the end of construction (PDF) social media ads, including Facebook, Instagram, and Nextdoor ads. • Support Jill Smith and the COSV with graphics and responses to comments, as requested. 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 2025 F)� hdrinc.com Material Distribution (optional as approved by COSY). • Material distribution before and after the public meeting and stakeholder meetings, along with distributed supplemental content for the media. • Canvassing of the project area before the public meeting/open house (optional as approved by COSV). Media Buying & Planning (optional as approved by COSV). • Organize and implement the print and digital advertising buys and placements (optional as approved by COSV). Media Relations (optional as approved by COSV). • Track regularly for project mentions and public sentiment in media outlets. • Create and distribute two press releases for the project, one that announces the start of construction and another that announces the completion of the project. • Field project media requests. • Draft talking points and interview preparation (optional as approved by COSV). Deliverables • Content for a project webpage on the COSV's website that includes a project logo, map, and other materials deemed relevant. • Updates to the project webpage hosted on the COSV's website, (optional as approved by COSY). • Regularly scheduled email and webpage updates informing on the project's progress. • One (1) communication and listening log and contact database. • One (1) project brochure that can be distributed at stakeholder meetings, the public meeting, and available for download on the project website. • Digital advertisements, including Facebook, Instagram, and Nextdoor ads, will be used to announce the project. These ads will also be used throughout the project to inform the public of construction activities. At the end of the project, digital ads will be used to announce the completion of the project if needed. • Display boards featuring project information to be presented at the public meeting/open house. TASK 6 CONSTRUCTION ADMINISTRATION (HDR) The CE&I Team will initiate the project and perform construction administration duties in accordance with the latest the Washington State Department of Transportation (WSDOT) Local Agency Guidelines (LAG), WSDOT Construction Manual, Federal Highway Administration (FHWA), Federal Rail Administration (FRA), Federal compliance standards, WSDOT Standard Specifications, and COSY requirements. 6.1 Filing & Records Verification —The CE&I Team will maintain filing systems and tracking logs for submittals, RFis, change orders and materials. Work includes maintaining project files in 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services — Scope Amendment June 9, 2025 F)I hdrinc.com ProjectWise and uploading documents to ProjectWise on a regular basis. The CE&I Team will also perform monthly checks of the files to verify records are accurately maintained and the filing system is current and will provide findings to the CE&I Team and the COSY. 6.2 Project Take Off Documents —The CE&I Team will conduct a photo/video log report for pre - work conditions (including environmental conditions) throughout the project work area. 6.3 Subcontracts —The CE&I Team will review and recommend for acceptance/rejection the Contractor's Requests to Subcontract. They will also verify signed subcontracts and that the requests meets COSV requirements. Estimate up to one (1) hour each to review up to twenty (20) additional Requests to Subcontract over the entire project. 6.4 Materials Review, Documentation and Acceptance — 6.4.1 COSY will create the project ROM and the CE&I Team will maintain it during the project. The ROM shows material approval and acceptance requirements for each item such as certifications, testing, testing frequencies, etc. COSV will review the ROM prior to the CE&I Team issuing to the contractor. 6.4.2 The CE&I Team will review Contractor submittals for compliance with contract requirements, recommend submittals for acceptance or rejection, and draft response letters for the PM to review (if time allows) prior to the CE&I responding to the contractor. Submittals pertaining to the structures will be transmitted to the FOR for review. The submittals will be tracked and monitored. Estimate up to two hours each to review up to 150 submittals spread out over the entire project. 6.4.3 The CE&I Team will request certifications for materials incorporated into the project that require a Manufacturer's Certificate of Compliance and/or Certification of Materials Origin. No materials will be incorporated or accepted for payment until the appropriate certifications are received. The CE&I Team will review material certifications for contract compliance and update the ROM which resides on HDR's ProjectWise server. Return non- compliant certifications to the Contractor for correction. 6.4.4 The CE&I Team will coordinate with STRATA to provide laboratory materials testing of soils, concrete, aggregates, and asphalt to be incorporated into the project. The CE&I Team will review laboratory results for conformance with the Contract documents and notify the Contractor and the COSV of 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 2025 F)"Z hdrinc.com non -conforming materials or compaction tests. Price adjustment calculations for non -complying materials to be performed by CE&I Team. 6.4.5 The CE&I Team inspectors will prepare COSV Field Note Record forms (Combined Field Verification forms and Pay Note Record forms). Field Note Record forms will be closely reviewed and signed by the RE prior to payment. 6.5 Meetings —The CE&I Team will conduct and provide office support for project meetings such as preparing agendas, preparing meeting minutes and distributing to attendees, and providing sign in sheets. Meetings include the pre -construction meeting, weekly progress meetings, pre -work meetings for major items of work, and general meetings to resolve issues. 6.6 Requests for Information (RFI) — The CE&I Team will review contractor RFIs and prepare draft responses for the PM. If additional information or clarification is necessary, the FOR will be contacted by the COSV for contract clarifications. Estimate up to four (4) hours each to review up to thirty-five (35) RFIs. 6.7 Analyze and Prepare Change Orders —The CE&I Team will prepare and analyze change orders initiated by either the COSV or the Contractor. This will entail consulting with the PM and preparing the change -order documents, including justification for the need, costs of the work, and (optional as approved by COSV), revised pdf plan sheets using Bluebeam. If contract time is affected by the change order, a schedule analysis will be performed. Estimate up to ten (10) hours each to process up to twenty-five (25) change orders. The FOR (HDR) will prepare revised plan sheets to accompany change orders. Estimate up to four (4) hours each to add to up to fifteen (15) change orders. 6.8 Pay Estimate Preparation —The CE&I Team will meet with the Contractor each month as needed to field -verify quantities related to work completed and in progress. Upon completion of quantity reviews, the CE&I Team will provide quantity recommendations to the PM for approval in preparation of monthly Applications for Payment. As discussed above, the CE&I Team inspectors will prepare COSV Field Note Record forms (Combined Field Verification forms and Pay Note Record forms) showing approved quantities for each applicable bid item. Field Note Record forms will be closely reviewed and signed by the RE prior to payment. Field Note Records forms and pay estimate preparation tasks are to be completed no later than 10 days beyond the close of the monthly payment period. 6.9 Construction Schedule —The CE&I Team will review monthly schedule updates for conformance with specifications and progress of work and will provide comments 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 2025 F)� hdrinc.com including delays or potential delays to the project as shown in the schedule. The CE&I Team will prepare weekly statements of working days and provide to the COSY and Contractor in compliance with WSDOT Specification Section 1-08.5. 6.10 DBE Interviews and Wage Rate Interviews —The CE&I Team will conduct the necessary onsite wage and DBE interviews with the contractor/subcontractor employees including filling out the appropriate forms with documentation. Assumptions • HDR will review all contractor Traffic Control Supervisor Reports prior to completing field note records for temporary traffic control items. • HDR will prepare project correspondence and other forms of communication in accordance with the COSV's document standards. • HDR's review and recommendation for payment is not evidence of performance nor confirmation that the work is in conformance with the contract requirements. Progress payments serve only as a basis for partial payment. HDR may revise progress payment estimates before final payment is made by the COSV. Corrections may be made to quantities, and SOV amounts up through the final progress payment as allowed by the WSDOT Standard Specifications and Special Provisions. • Pay estimates shall be completed and submitted to the COSV no more than 10 days after the end of each monthly pay period, or earlier if required by the Contract documents. • No materials will be incorporated or accepted for payment until the appropriate certifications are received from the contractor. Withholding payments will be consistent with prompt pay laws. • The COSV will review draft change orders and approve final change orders. • The COSV will review logs and assist HDR with resolving project issues. Deliverables • Pre -construction conference agenda and meeting minutes • Correspondence as required • Photo documentation in jpeg format for each day of construction, and uploaded into ProjectWise no later than 48-hrs after the contractor workday and unless approved by COSV on a weekly basis at a minimum • Perform interview reports as required • Meeting minutes from the weekly contractor meeting • Reviews of the baseline schedule and schedule updates • Weekly Statements of Working Days • Tracking system for payment of bid items • Monthly pay estimates with bid item backup meeting COSV and WSDOT requirements • Review comments of Lump Sum Breakdowns • Project Issue Log 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 2025 F)"Z hdrinc.com • Change Order Log • Change Order documentation: Summary, Record of Negotiation, Justification and Estimate of Cost • Force account tracking if needed • Disputed work tracking if needed • ROM TASK 7 PROJECT INSPECTION (HDR Team) WSDOT General Inspector certified inspectors will perform inspections. The frequency and scope of inspections will vary with the work activity being performed and will be in accordance with the COSV's procedures, policies, and directives. 7.1 Quality Assurance and Field Inspection —The CE&I Team will monitor and observe the Contractor activities for general conformance with the contract plans and specifications. Work that is in non-conformance will be reported to the Contractors' superintendent and COSV PM. Inspector Diaries — Inspectors will prepare Inspector Daily Reports (IDRs) using COSV approved forms. Daily diaries will include Contractor's hours on the site, equipment used, weather conditions, communications and directions given to the Contractor, changed conditions, site visitors, daily activities, decisions, general observations, and specific observation of test procedures and results. Diaries will be printed in pdf format for archiving in the project files. Inspector IDR's will be closely reviewed and signed by the RE on a weekly basis. Pay Quantity Collection —The CE&I Team will develop pay item reports/field note records (FNRs) for accepted work and will resolve differences in quantities with the Contractor prior to forwarding quantities to the COSV for payment. Safety —The Contractor is responsible for site safety. The CE&I Team are not liable for safety violations which are the responsibility of the Contractor. The CE&I Team will report safety violations observed during the inspection of the construction activities to the Contractor and the COSV PM. Environmental & Erosion Control Monitoring —The CE&I Team will monitor and observe the Contractor's activities for compliance with the site General Construction Permit and the Temporary Erosion and Sediment Control (TESC) Plan in the contract documents, the contractor's Spill Prevention Control and Countermeasures (SPCC) Plan, and the Shoreline Mitigation Plan. Permit Monitoring —The CE&I Team will identify and monitor project permit requirements. The Contractor and PM will be notified when violations or potential violations are observed. 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 2025 F)� hdrinc.com Davis Bacon/DBE/Training Tracking - The CE&I Team will track training hours and percent of work performed by the DBE on a monthly basis to confirm the Contractor is adhering to the plan. The CE&I Team will perform contractor and subcontractor interviews as required by WSDOT Construction Manual. Assumptions • The CE&I Team is not responsible for securing permits for the project, nor is responsible for the Contractor's compliance or non-compliance with permit conditions. • The CE&I Team will document and report, after coordination with the PM, to the Contractor and FOR non -conforming work and issue Non -Conformance Reports (NCR) for deficiencies with corrective measures or corrective action plans; develop and maintain a log of the NCR and provide to the Contractor; and as deficiencies are corrected, revise the log by indicating corrected status. • The CE&I Team shall not control or have charge of, and shall not be responsible for, construction means, methods, techniques, sequences, procedures of construction, health or safety programs or precautions connected with the work and shall not manage, supervise, control, or have charge of construction. • The CE&I Team will provide a Safety Plan, Job Hazard Analyses (JHA's), safety training, and personal protective equipment for the CE&I staff. • COSV staff performing inspections or quality assurance field work will be briefed in the safety protocols of CE&I Team and requested to participate in safety related activities. • HDR's observation or monitoring portions of the work performed under construction contracts shall not relieve construction contractor(s) from responsibility for performing work in accordance with applicable contract documents. • The CE&I Team is not responsible for the Contractor's failure to comply with permit requirements including compliance with environmental permits and/or requirements. • It is assumed there are no hazardous materials on the site and CE&I will not be tracking disposal of contaminated or hazardous materials. • It is assumed no materials are to be salvaged, except where noted otherwise in the Special Provisions or on the plans. • One (1) IDR will be developed per on -site inspector, per day. Deliverables • MRS from Inspectors • Non -Conformance Reports • DBE Interviews as required. • Wage Interviews per contractor and job classification. • Project Photos 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 hdrinc.com City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 2025 TASK 8 MATERIAL SAMPLING AND TESTING (STRATA) The CE&I Team will provide material sampling and testing services to verify materials and workmanship incorporated into the project conform to the requirements of the plans and specifications of the construction contract including approved changes. Samplers and testers will be WAQTC qualified and meet criteria to work on federally funded projects on the National Highway System 8.1 Quality Assurance and Verification Testing — Sample and test project materials according to the contract documents, ROM, and Sample Schedule. Transport samples to the appropriate laboratory for testing. Meet minimum testing frequencies with special attention paid to project phasing. Work with HDR staff to update ROM as the project progresses (every time the ROM is updated). Perform check tests on failing tests. If the test still fails, notify the COSY. Field test and laboratory test deliverables will document sampling and testing services. 8.2 Field Test Reporting — Prepare test reports on material testing performed in the field and transmit the results to both the COSV and HDR within two (2) working days. Inform the COSV of the schedule for sampling and testing with record of notification via email. 8.3 Laboratory Testing and Reporting —Test material samples at a qualified laboratory (located at STRATA). Prepare test reports on material testing performed in the laboratory and transmit the results to both the COSV and HDR within two (2) working days. 8.4 Contractor Quality Control Plan —Verify the Contractor is performing quality control tests at the required frequency and that results indicate the materials meet specifications. If tests indicate materials do not meet specifications, notify the COSV within one (1) working day. Deliverables • Material's testing log with dates, locations, failures and subsequent retests • Test reports Task 9 SCHEDULE REVIEW (HDR/Prima Pacific) The CE&I Team will perform a detailed review of the Contractor's Baseline CPM schedule and provide Baseline schedule review summary. 9.1 CPM Schedule Updates — Provide review and comparison of the contractor's monthly schedule updates each month in comparison to the approved baseline schedule. 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services —Scope Amendment June 9, 2025 F)l hdrinc.com Deliverables • Monthly schedule review, discussion, and report - Estimate eight (8) hours each review, discussion, and report. Assumptions The CE&I Team will review the schedule updates at a minimum in PDF format from the contractor but will review the data file that is submitted in either P6 or MS Project software. Only one CPM schedule at the start of the project for the initial approval with 1 additional round of reviews. • Monthly updated schedule review, up to four (4) additional schedule reviews. TASK 10 PROJECT CLOSE-OUT (HDR Team) The CE&I Team will prepare project documentation to close out the files on work performed, at the end of the project. The CE&I Team's goal is to turn over records and materials documentation for COSV review within 60 days of project completion, to the extent that it is within the CE&I Team's control to do so, to allow ample time for COSV documentation review and follow up response to comments. 10.1 Contract Documents —The CE&I Team will conduct a review of contract documents including tests and approvals, shop drawings, and material certifications required so they are ready for review by COSY, WSDOT, and FRA, if needed. The CE&I Team will provide replies to inquiries by the reviewers regarding project documentation provided by the CE&I Team. 10.2 Substantial Completion —An inspection will be completed when the Contractor notifies COSV that the project is substantially complete and ready for its intended use. A letter of Substantial Completion will be prepared for the PM at the conclusion of the inspection if there are no outstanding work items. The CE&I Team will document "punch list" items that still need to be completed by the Contractor. 10.3 Final Inspection —A final inspection will be completed to verify that the work is acceptable prior to the CE&I Team recommending that final payment to the Contractor be issued. Recommendations will be made by the CE&I Team verifying that the work is acceptable to their knowledge, based on the extent of the services provided under this agreement. A letter of Physical Completion will be prepared at the conclusion of the inspection if there are no outstanding work items. 10.4 Record Drawings —The CE&I Team will review record drawings received from the Contractor and compare the information to contract requirements. The CE&I Team will maintain their 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 City of Spokane Valley I Pines Rd BNSF Grade Separation Construction Management Services — Scope Amendment June 9, 2025 F)I hdrinc.com own record drawings to compare against the Contractor's copy. Record drawings will be transmitted to the FOR for finalization. Final drawing will be submitted to COSY. Assumptions • Up to three (3) Substantial Completion site visit and one final/Physical Completion site visit are anticipated. Deliverables • Substantial Completion and Physical Completion letters • Punch list • Delivery of final file folders and record drawings TASK 11 NEPA/Environmental Support 11.1 NEPA Support • This work includes the coordination and preparation of updated NEPA or supporting documentation. As project changes occur during the construction of both the COSV public contract and the BNSF contract changes may require the CE&I Team to update NEPA compliance documentation. o Optional task included as approved by COSV, up to $29,000.00. • The CE&I team will update the Shoreline Mitigation Plan as directed by COSY. Deliverables • The CE&I Team permitting specialist will prepare meeting notes and memoranda documenting the coordination activities with FRA and FHWA/WSDOT agencies, as required. 11.2 Environmental RFI Support • During construction, Widener will support the COSV and CE&I Team in addressing RFI's associated with environmental protection project permits and BNSF requests for information. Deliverables: • Email correspondence as requested. TASK 12 MANAGEMENT RESERVE FUND A Management Reserve Fund (MRF) will be created in accordance with LAG Manual to account for any unanticipated needs outside of the above listed Construction Management Services. This fund can only be utilized with advance written authorization by the City of Spokane Valley. 835 North Post Street, Suite 101 Spokane WA 99201 (509)343-8500 Exhibit B Supplement CONSULTANT NAME: HDR Inc. PROJECT NAME: Pines Road / BNSF Grade Separation (Ammendment 1) KEY NO. 223 A. SUMMARY ESTIMATED MAN -DAY COSTS Man -Days Man -Hours Raw Labor 1 Principal In Charge 7.00 = 56.00 @ $108.33 = $6,066.48 2 Project Manager 177.75 = 1422.00 @ $59.85 = $85,106.70 3 Materials Coordinator 134.00 = 1072.00 @ $47.82 = $51,263.04 4 Lead Insepctor 319.63 = 2557.00 @ $41.60 = $106,371.20 5 Full Time Inspector 266.25 = 2130.00 @ $48.91 = $104,178.30 6 Full Time Inspector 261.25 = 2090.00 @ $44.11 = $92,189.90 7 Part Time Inspector 52.50 = 420.00 @ $37.06 = $15,565.20 8 Part Time Inspector 52.50 = 420.00 @ $38.27 = $16,073.40 9 Enigneer 7.50 = 60.00 @ $84.35 = $5,061.00 10 Engineer 7.50 = 60.00 @ $73.31 = $4,398.60 11 WA Transportation Business Group Manager 0.38 = 3.00 @ $142.33 = $426.99 12 Quality Records Coordinator 0.38 = 3.00 @ $54.01 = $162.03 13 Accounting 13.88 = 111.00 $48.60 = $5,394.60 1300.50 10404.00 TOTAL RAW LABOR COST = $492,257.44 B. PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD Total Raw Labor Overhead Rate $492,257.44 X 158.39% _ $779,686.56 C. NET FEE Total Raw Labor $492,257.44 X 28.0% _ $137,832.08 D. ESCALATION - Total Raw Labor/Fee/Payroll, Fringe Benefit & Overhead $930,452.21 X 4.0% _ $37,218.09 "Total Raw Labor/Fee/Payroll, Fringe Benefit & Overhead for Escalation is assumed to be for two thirds of the project timeframe. E. OUT-OF-POCKET EXPENSES HDR TOTAL ESTIMATED EXPENSE' = $24,263.55 HDR Subtotal = $1,471,257.72 F. SUBCONSULTANTS DBE (D) Big Sky D = $53,467.02 Prima Pacific D = $131,510.83 Simpson = $14,578.88 STRATA = $159,120.79 Widener D = $115.395.24 Task 12 Reserve Management = $54,045.65 TOTAL = $1,999,376.13 See attached Direct Expenses for HDR Inc. Exhibit B Supplement ;ULTANT NAME: HDR Inc. ROJECT NAME: Pines Road I BNSF Grade Separation (Ammendment 1) KEY NO. 223 E. OUT-OF-POCKET EXPENSES SUMMARY Estimated Unit Cost Estimated Expense Unit Amount Expense Comment 1 Printing (8.5xl1) Sheets 50 @ $ 0.05 = $ 2.50 2 Printing (8.5xl1 Color) Sheets 50 @ $ 0.16 = $ 8.00 (209 Days' 23.2 Miles (RT) + 5 3 Printing (11x17) Sheets 180 @ $ 0.10 = $ 18.00 Miles onsite) spokane Inspectors 4 Printing (11x17 Color) Sheets 180 @ $ 0.32 = $ 57.60 (209 Days' 56 Miles (RT)+5 5 Mileage Miles 30,637 @ $ 0.750 = $ 22,977.45 Miles onsite) CDA Inspectors BNSF Carts estimated at $75.00 per year for 2 years per person for ERAIL and $25.00 per year per 6 BNSF Certifications Each 12 @ $ 100.00 = $ 1,200.00 person for BNSF contractor safety 24 Hotel Day - @ $ 127.00 = $ - HDR Inc. Total Estimated Expenses $ 24.263.55 Exhibit B Supplement CONSULTANT NAME: Big Sky PROJECT NAME: Pines Road / BNSF Grade Separation (Ammendment 1) KEY NO. 223 COST ESTIMATE A. SUMMARY ESTIMATED LABOR HOUR COSTS Labor Hours Hrly Rate Cost 20 CEO 8.0 @ $ 67.00 = $536.00 21 CXO 33.0 @ $ 50.00 = $1,650.00 22 Account Manager 228.0 @ $ 38.00 = $8,664.00 23 Graphic Designer 31.0 @ $ 26.00 = $806.00 300.0 SUBTOTAL RAW LABOR COST = $11,656.00 B. PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD Total Raw Labor Cost Approved Rate $11,656.00 X 215.93% _ $25,168.80 C. FIXED FEE Total Raw Labor Approved Rate $11,656.00 X 28.0% _ $3,263.68 D. ESCALATION** Total Raw Labor/Fee/Payroll, Fringe Benefit & Overhead Rate $26,458.40 X 4.0% _ $1,058.34 **Total Raw Labor/Fee/Payroll, Fringe Benefit & Overhead for Escalation is assumed to be for two thirds of the project timeframe. E. DIRECT EXPENSE SUMMARY* Estimated Amount Unit Cost Estimated Expense 1 Mileage* 610.0 @ $0.670 = $408.70 2 Per Diem Travel Days 5.0 @ $55.50 = $277.50 3 Lodging 2.0 @ $127.00 = $254.00 4 Advertising - Digital: Facebook, Instagram, and Display 1.0 @ $500.00 = $500.00 5 General Printing (Mailer to 99216-0002, 99206-0O27, 992 4,100.0 @ $0.80 = $3,280.00 6 Public Meeting - Display Boards 5.0 @ $50.00 = $250.00 7 Public Meeting - Snacks 1.0 @ $150.00 = $150.00 8 Hotline 7.0 @ $600.00 = $4,200.00 9 Invoicing - Elevated Accounting 15.0 @ $200.00 = $3,000.00 TOTAL ESTIMATED EXPENSE = $12,320.20 * As per the "FEDERAL PER DIEM RATES FOR Spokane" TOTAL = $53,467.02 forms\ClientTemplate_HDR_Estimate_20250514 DRAFT Amendment 1.xlsx\Big Sky 5/14/2025 Exhibit B Supplement CONSULTANT NAME: Prima Pacific PROJECT NAME: Pines Road / BNSF Grade Separation (Ammendment 1) KEY NO. 223 COST ESTIMATE A. SUMMARY ESTIMATED LABOR HOUR COSTS Labor Hours Hrly Rate Cost 24 Scheduler 170.0 @ $ 119.26 = $20,274.20 25 Document Control Specialist 275.0 @ $ 98.68 = $27,137.00 26 Invoicing and Management Control 30.0 @ $ 119.26 = $3,577.80 475.0 SUBTOTAL RAW LABOR COST = $50,989.00 B. PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD Total Raw Labor Cost Approved Rate $50,989.00 X 120.00% _ $61,186.80 C. FIXED FEE Total Raw Labor & Overhead Approved Rate $50,989.00 X 28.0% _ $14,276.92 D. ESCALATION** Total Raw Labor/Fee/Payroll, Fringe Benefit & Overhead $126,452.72 X 4.0% _ $5,058.11 **Total Raw Labor/Fee/Payroll, Fringe Benefit & Overhead for Escalation is assumed to be for 100% of the project timeframe. Prima's Rates increase as of July 1st, 2025 E. DIRECT EXPENSE SUMMARY** Estimated Amount Unit Cost Estimated Expense 1 Mileage* 0.0 @ $0.670 = $0.00 2 Per Diem Travel Days 0.0 @ $44.25 = $0.00 3 Printing (8.5x11) 0.0 @ $0.10 = $0.00 4 Printing (11x17) 0.0 @ $0.15 = $0.00 5 Printing (11x17 Color) 0.0 @ $0.90 = $0.00 TOTAL ESTIMATED EXPENSE = $0.00 TOTAL = $131,510.83 * As per the "FEDERAL PER DIEM RATES FOR Spokane" forms\ClientTemplate_HDR_Estimate_20250514 DRAFT Amendment 1.xlsx\Prima Pacific 5/14/2025 Exhibit B Supplement CONSULTANT NAME: Simpson PROJECT NAME: Pines Road / BNSF Grade Separation (Ammendment 1) KEY NO. 223 COST ESTIMATE A. SUMMARY ESTIMATED LABOR HOUR COSTS Labor Hours Hrly Rate Cost 27 Project Manager 16.0 @ $ 45.00 = $720.00 28 Project Surveyor 16.0 @ $ 40.00 = $640.00 29 Field Survey Crew 80.0 @ $ 54.00 = $4,320.00 557.0 SUBTOTAL RAW LABOR COST = $5,680.00 B. PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD Total Raw Labor Cost Approved Rate $5,680.00 X 120.00% $6,816.00 C. FIXED FEE Total Raw Labor & Overhead Approved Rate $5,680.00 X 28.0% _ $1,590.40 D. ESCALATION"* Total Raw Labor/Fee/Payroll, Fringe Benefit & Overhead Rate $9,297.02 X 4.0% _ $371.88 **Total Raw Labor/Fee/Payroll, Fringe Benefit & Overhead for Escalation is assumed to be for two thirds of the project timeframe. E. DIRECT EXPENSE SUMMARY** Mileage* Per Diem Travel Days Printing (8.5x11) Printing (11x17) Printing (11x17 Color) * As per the "FEDERAL PER DIEM RATES FOR SPOKANE" Estimated Amount Unit Cost Estimated Expense 180.0 @ $0.670 = $120.60 0.0 @ $44.25 = $0.00 0.0 @ $0.10 = $0.00 0.0 @ $0.15 = $0.00 0.0 @ $0.90 = $0.00 TOTAL ESTIMATED EXPENSE = $120.60 TOTAL = $14,578.88 forms\ClientTemplate_HDR_Estimate_20250514 DRAFT Amendment 1.xlsx\Simpson 5/14/2025 Exhibit B Supplement CONSULTANT NAME: STRATA PROJECT NAME: Pines Road / BNSF Grade Separation (Ammendment 1) KEY NO. 223 COST ESTIMATE A. SUMMARY ESTIMATED LABOR HOUR COSTS Labor Hours Hrly Rate Cost 30 Project Manager 213.0 @ $ 52.88 = $11,263.44 31 Tester (Field) 330.0 @ $ 39.38 = $12,995.40 32 Tester (Field) 300.0 @ $ 32.55 = $9,765.00 33 Tester (Lab) 312.0 @ $ 24.15 = $7,534.80 34 Administration 114.0 @ $ 33.00 = $3,762.00 1,269.0 SUBTOTAL RAW LABOR COST = $45,320.64 B. PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD Total Raw Labor Cost Approved Rate $45,320.64 X 194.68% $88,230.22 C. FIXED FEE Total Raw Labor & Overhead Approved Rate $45,320.64 X 28.0% _ $12,689.78 D. ESCALATION' Total Raw Labor/Fee/Payroll, Fringe Benefit & Overhead Rate $96,518.82 X 4.0% = $3,860.75 **Total Raw Labor/Fee/Payroll, Fringe Benefit & Overhead for Escalation is assumed to be for two thirds of the project timeframe. E. DIRECT EXPENSE SUMMARY 1 Mileage* 2 Per Diem Travel Days 3 Denisty Guage - Hour 4 Printing (11x17) 5 Printing (11x17 Color) * As per the "FEDERAL PER DIEM RATES FOR SPOKANE" Estimated Amount Unit Cost Estimated Expense 1,820.0 @ $0.670 = $1,219.40 0.0 @ $44.25 = $0.00 312.0 @ $25.00 = $7,800.00 0.0 @ $0.15 = $0.00 0.0 @ $0.90 = $0.00 TOTAL ESTIMATED EXPENSE = $9,019.40 TOTAL = $159,120.79 forms\ClientTemplate_HDR_Estimate_20250514 DRAFT Amendment 1.xlsx\STRATA 5/14/2025 Exhibit B Supplement CONSULTANT NAME: Widener PROJECT NAME: Pines Road / BNSF Grade Separation (Ammendment 1) KEY NO. 223 COST ESTIMATE A. SUMMARY ESTIMATED LABOR HOUR COSTS Labor Hours Hrly Rate Cost 35 Project manager 335.0 @ $ 74.00 = $24,790.00 36 Senior Biologist 220.0 @ $ 55.00 = $12,100.00 37 Project Biologist 160.0 @ $ 32.00 = $5,120.00 1,327.0 SUBTOTAL RAW LABOR COST = $42,010.00 B. PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD Total Raw Labor Cost Approved Rate $42,010.00 X 137.62% _ $57,814.16 C. FIXED FEE Total Raw Labor & Overhead Approved Rate $42,010.00 X 30.0% _ $12,603.00 D. ESCALATION** Total Raw Labor/Fee/Payroll, Fringe Benefit & Overhead Rate $74,201.93 X 4.0% _ $2,968.08 **Total Raw Labor/Fee/Payroll, Fringe Benefit & Overhead for Escalation is assumed to be for two thirds of the project timeframe. E. DIRECT EXPENSE SUMMARY Mileage* Per Diem Travel Days Lodging plus tax Printing (11x17) Printing (11x17 Color) * As per the "FEDERAL PER DIEM RATES FOR SPOKANE" Estimated Amount Unit Cost Estimated Expense 0.0 @ $0.670 = $0.00 0.0 @ $55.50 = $0.00 0.0 @ $127.00 = $0.00 0.0 @ $0.15 = $0.00 0.0 @ $0.90 = $0.00 TOTAL ESTIMATED EXPENSE = $0.00 TOTAL = $115, 395.24 formslClientTemplate_HDR_Estimate_20250514 DRAFT Amendment 1.xlsx\Widener 5/14/2025 835 N Post Street, Suite 101, Spokane, WA 99201-2126 (509) 343-8500 Exhibit H-1 May 14, 2025 Erica Amsden City of Spokane Valley 10210 E Sprague Ave. Spokane Valley, WA 99206 F)� Subject: Agreement #24-210 — Pines Road/ BNSF Grade Separation (Phase 1) Project — Construction Services (Amendment 1) DBE Participation Plan Dear Erica: This letter conveys our intent to comply with and participate in the Disadvantaged Business Enterprise (DBE) Program under the United States Department of Transportation. HDR has identified the following DBE firm to provide Public Relation Services, BNSF coordination, Document Control support, and Schedule Review to fulfill the requirements of the Scope of Work. DBE Finn Name Anticipated Percent Contract Goal Big Sky 2.71% 0.5% Cowling and Co LLC BA Widener & Associates 6.91 % 0.5% Prima Pacific 5.60% 0.0% TOTALI 15.22% 1.00% We have designated the following individual to enter all required information into the WSDOT Diversity Management and Compliance System (DMCS) for HDR. Kaila Yoshitomi Project Accountant HDR Engineering, Inc. (425)468-1502 Kai la.Yoshitomiandrinc.com If you have any questions, please feel free to call me at (509) 343-8523. Sincerely, A,., kot : �' Olivia Williams Washington Area Operations Manager Page 1 of 1 _ Page 1 of 2 AC"OR � CERTIFICATE OF LIABILITY INSURANCE 05/14/025 DATE(MM/D2025 ) �� THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME; WTW Certificate Center Willis Towers Watson Midwest, Inc. c/o 26 Century Blvd PHONE 1-877-945-7376 FAX 1-888-467-2378 A/ N Ext : A/C Na E-MAIL certificates wtwco.com P.O. Box 305191 ADDRESS: 0 Nashville, TN 372305191 USA INSURERS AFFORDING COVERAGE NAIC q INSURERA: Liberty Mutual Fire Insurance Company 23035 INSURED INSURERB: Ohio Casualty Insurance Company 24074 HDR Engineering, Inc. 1917 South 67th Street INSURERC: Liberty Insurance Corporation 42404 Omaha, NE 68106 INSURER D : I I INSURER_ F: I [' I .OVERAGES CERTIFICATE ICATE NUMBER: W39ozo21D REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS_ SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE INSD AODL W1VD POLICY NUMBER MM/�ICYYYFYY MMIDD YYYY I LIMITS X I COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE I $ 2,000,000 -�( CLAIMS -MADE � i{ OCCUR DA G O Ncc PREMISES LEa DurrenceZ'_ 1 oo0,0o0 A Contractual Liability MED EXP (Any one person) $ 10,000 Y Y TB2-641-444950-035 06/01/2025 06/01/2026 PERSONAL & ADV INJURY I$ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AG_GRE_GATE $ 4,000,000 POLICY u JPECOT- t " LOC __ PRODUCTS - COMP/OP AGG $ —_ 4, 0o0, 000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea acclden! _ $ 2,000,000 _ _ X $ ANY AUTO BODILY INJURY (Per person) A OWNED SCHEDULED Y Y A52-641-444950-045 06/01/2025 06/01/2026 BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS PROPERTYDAMAGE $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY (Per,accidenl) ,. _ _.___ _ _ $ UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 B EXCESS UAB ]CLAIMS -MAD LAIMS-MADE Y Y EUO(26)57919363 06/01/2025 06/01/2026 X AGGREGATE $ 5,000,000 ' DED RETENTION$ 0 _ $ WORKERS COMPENSATION X PER STATUTE ORH AND EMPLOYERS' LIABILITY Y / N E.L. EACH ACCIDENT $ 1,000,000 C ANYPROPRIETOR/PARTNER/EXECU I IVE OFFICER/MEMBEREXCLUDEDI No NIA Y WA7-64n-444950-015 06/01/2025 06/01/2026 1,000,000 (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ II yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1,000,000 $ DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached H more space is required) Certificate Holder is named as Additional Insured on General Liability, Automobile Liability and Umbrella/Excess Liability on a Primary, Non-contributory basis where required by written contract. Waiver of Subrogation applies on General Liability, Automobile Liability, Umbrella/Excess Liability and Workers Compensation where required by written contract and as permitted by law. Umbrella/Excess policy is follow form over General Liability, Auto Liability and Employers Liability, CERTIFICATE HOLDER City of Spokane Valley Attn: Adam Jackson 10210 E Sprague Ave Spokane Valley, WA 99206 ACORD 25 (2016/03) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2016 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SR ID: 27756742 BATCH: 3963267 2300: 2 - of 2B AGENCY CUSTOMER ID: LOC #: AC R ADDITIONAL REMARKS SCHEDULE L_— Page 2 Of 2 AGENCY NAMED INSURED Willis Towers Watson Midwest, Inc. BDR Engineering, Inc. 1917 South 67th Street Omaha, NE 68106 POLICY NUMBER See Page 1 CARRIER NAIC CODE See Page 1 Sea Page 1 rEFFECT.VEDATE: See Page 1�� ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability insurance Re: City of Spokane Valley - FY 2020 INFRA Grant Application. Employers Liability for the Monopolistic States of ND, OH, WA 6 WY is provided in the Workers Compensation policy. ACORD 101 (2008/01) rJ 2008 ACORD CORPORATION, All rights reservetl. The ACORD name and logo are registered marks of ACORD SR ID:27756742 SATCH:3963267 CERT: V139020210 2300: 2