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2025, 08-12 Formal A Meeting Packet AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL A FORMAT Tuesday, August 12, 2025 6:00 p.m. Remotely via ZOOM Meeting and In Person at Spokane Valley City Hall, Council Chambers 10210 E. Sprague Ave. Spokane Valley, WA 99206 Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: Members of the public may attend Spokane Valley Council meetings in-person at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in-person or via Zoom as described below. Citizens must register by 4 p.m. the day of the meeting to provide comment by Zoom. Please use the links below to register to provide verbal or written comment. Sign up to Provide Verbal Public Comment at the Meeting via Calling-In Submit Written Public Comment Prior to the Meeting Join the Zoom WEB Meeting ------------------------------------------------------------------------------------------------------------------------------- CALL TO ORDER INVOCATION: Kent Mankins, Spokane Valley Assembly of God PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA SPECIAL GUESTS/PRESENTATIONS: PROCLAMATIONS: Tom Towey Day GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. If a person engages in disruptive behavior or makes individual personal attacks regarding before the three-minute mark. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign-in sheet will be provided at the meeting. CONSENT AGENDA: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers, August 12, 2025, Request for Council Action Form: $10,189,930.17. b. Approval of Payroll for Pay Period ending July 31, 2025: $805,589.40. c. Approval of Council Meeting Minutes of February 18, 2025 Council Agenda August 12, 2025 Page 1 of 2 d. Approval of Council Meeting Minutes of April 15, 2025 e. Approval of Council Meeting Minutes of May 6, 2025 f. Approval of Council Meeting Minutes of June 10, 2025 g. Approval of Council Meeting Minutes of June 17, 2025 h. Approval of Council Meeting Minutes of June 17, 2025 i. Approval of Council Meeting Minutes of July 15, 2025 j. Approval of Council Meeting Minutes of July 22, 2025 k. Approval of Council Meeting Minutes of July 29, 2025 ACTION ITEMS: 2. Ordinance 25-012 Second Read: Fatbeam Franchise Kelly Konkright \[public comment opportunity\] 3. Motion Consideration: Precinct Remodel Project Award Glenn Ritter \[public comment opportunity\] NON-ACTION ITEMS: 4. Admin Report: Solid Waste Collection Update Erik Lamb, Robert Blegen, Jeanette Jurgensen 5. Admin Report: Balfour Property Ground Lease Options Discussion Gloria Mantz, Bob Spooner INFORMATION ONLY(will not be reported or discussed): GENERAL PUBLIC COMMENT OPPORTUNITY:General public comment rules apply. COUNCILMEMBER REPORTS ADVANCE AGENDA 6. Advance Agenda CITY MANAGER COMMENTS EXECUTIVE SESSION ADJOURNMENT Scan to access the meeting materials Council AgendaAugust 12,2025 Page 2 of 2 PROCLAMATION City of Spokane Valley, Washington Tom Towey Day WHEREAS,Tom Towey was a lifelong Spokane Valley resident who served the City of Spokane Valley as Mayor from 2010 through2013 and as aPlanning Commissioner in 2009; and WHEREAS, former MayorTowey also honorably served our country as a member of the U.S. Navy from 1960 to 1964; and WHEREAS, in addition to public and military service, Mr. Toweyserved our communityfor 32 years as the manager of the Rosauers at U-City, an active SCOPE volunteer for 28 years and he participated in an untold number of local organizations such as Newby-ginnings and SCRAPS; and WHEREAS,former Mayor Toweywasknownas a hardworking, kindand motivational leader who inspired others. Hededicatedhis life to making our communitybetter for all; and WHEREAS,Mr.commitment to both his country and community exemplifya service mentality that prioritized putting others; and WHEREAS, recipient and sadly,he passed away last month. Through this Proclamation, the City of Spokane Valley honors his memory and contributions. NOW, THEREFORE, I, TimHattenburg, Deputy Mayor of the City of Spokane Valley, on behalf of the Spokane ValleyCity Council and the citizens of the City of Spokane Valley, do hereby proclaim August 15, 2025, as Tom Towey Day in Spokane Valley, Washingtonand I encourage our community to join the City in honoring many contributions to our community by lowering flags on this day. th Dated this 12day of August2025. _________________________________ Tim Hattenburg, Deputy Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 12, 2025 Department Director Approval: Check all that apply: consent old business new business public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: CHECK DATES CHECK NUMBERS AMOUNT Q2-2025 Wire payments$ 7,497,821.56 7/17/202568680-68706$ 230,484.55 7/21/202568707-68713$ 11,645.68 7/23/202568714-68734$ 432,353.12 7/24/202568735-68774$ 1,283,753.07 7/24/202511440-11469 (Park refunds)$ 5,764.00 7/29/202568775-68821$ 160,590.25 7/30/202511470-11482 (Park refunds)$ 1,015.00 7/31/202511483-11502 (Park refunds)$ 2,388.00 8/1/202568822-68840$ 244,077.58 8/4/202568841-68885$ 320,037.36 TOTAL:$ 10,189,930.17 Explanation of Funds Fund Description FundDescription 001 General Fund 309 Parks Capital Projects Fund 101 Street Fund 310 Buildings Capital Project Fund 103 Trails & Paths Fund 311 Pavement Preservation Fund 104 Tourism Facilities Tax Fund 312 Capital Reserve Fund 105 Hotel/Motel Fund 314 Railroad Grade Separation Fund 106 Solid Waste Fund 315 Transportation Impact Fee Fund 107 PEG Fund 316 Economic Dev Capital Proj Fund 108 Affordable-Supportive Housing 402 Stormwater Management Fund 109 Tourism Promotion Area Fund 403 Aquifer Protection Area Fund 110 Homeless Housing Program 501 Equip Rental/Replacement Fund Fund 120 CenterPlace Op Reserve Fund 502 Risk Management Fund 121 Stabilization Res Fund 631 Check Clearing Fund 122 Winter Weather Reserve Fund 632 Passthrough Fees & Taxes Fund 204 LTGO Bonds Fund 901 Government Asset Fund 301 REET 1 Capital Projects Fund 999 Pooled Cash Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 11000 Legislative Branch Explanation of Cost Centers and Org Codes CC511600 Council Legislative Activities CC511700 Council Lobbying Activities CC515450 Council Ext Legal Claims & Lit Cost Org Code Description 12000 Communications Center PI557200 PIO Community Svcs PI573999 PIO-Cult/Comm Events-OthCCE 13000City Manager 30200 CenterPlace Maint. CM513100CityMan Executive OfficeCX575500CX MP/Comm Center MX CM513199CtyMgr Executive Office NRCX594750CPMnt Capital-Rec Facilities CM594139CtyMgr Capital-ExecutiveNR 30300Precinct Maint. 14000Financial PM521500 PrecMx Facilities Services PM521599PrecMx FacilitiesNR FN514200 Finance Financial Services 30301 Precinct 14500Finance Maint/LE Programs PS521500 PubSaf Police Facilities FP558700 FinPgm-Economic Development 30500Balfour Maint. FP558709 FinPgm-Economic Development BM518300 BalfFac Maintenance NR BM573900BalFac-Cult/Comm Events- FP565100 FinPgm-Welfare OthCCE FP565109FinPgm-Welfare NR BM594180BalfFacCapital-Gen Gov FP565300 FinPgm-Services for Disabled BM594590 BalFac Capital-Prop Dev FP565400 FinPgm-Homless Services 30600Police Campus Maint. FP565409 FinPgm-Homless Services NR PC521500Police Campus Maintenance FP565500 FinPgm-Domestic Violence 30900 Other City Facilities FP567000 FinPgm-Children Services OF518200 Oth Fac Prop Mgmt FP567009FinPgm-Children Services NR OF518300 OthFac Maintenance FP569000 FinPgms-Aging & Disability Svc OF594180 OthFac Capital-Gen Gov FP569009FinPgms-Aging & Dis Svc NR 40000Public Works Admin. 15000City Attorney PW518900CPW Oth Central Services CA515310 CityAtty Internal Advice PW594440PubWks Capital-Street Ops CA515350 CityAtty Internal Litigation 41000 Engineering CA515410 CityAtty External Advice EG543100Eng Street OH Management CA515450 CityAtty External Litigation EG558500Eng BldgPermits & Plan Reviews CA594110 CityAtty Capital-Legal Svcs 43000 Building 16000Public Safety BD521300 BldgCrime Prevention PS512520 PubSaf Contracted Court BD524600 Bldg Code Enforcement PS515350 PubSaf Int Legal Litigation BD558500 Bldg Permits & Plan Review PS515910 PubSaf Indigent Defense 44000 Planning PS521200 PubSaf Police Operations PL558600Planning CP/ED Planning PS521299 PubSaf Police OperationsNR 45000 Housing & Homeless Svc. PS523600 PubSaf Prisoner Housing HS565400 Housing SS-Homeless Svcs PS525600 PubSafDisaster Prep Svcs Exp HS565499 Housing SS-Homeless SvcsNR PS554300 PubSaf Animal Control HH565400 HHAA-Soc Srv-Homeless PS586000 PubSaf Court Remittances Exp Services PS594210 PubSaf Capital-Law 46000 Economic Development Enforcement ED558700 EcoDev CP/ED Economic Dev PS594219 PubSaf Capital-Law EnforceNR ED558799 EcoDev CP/ED Economic DevNR 17000Information ED594570 EconDev Capital-Comm Svcs Tech 76000 Parks & Rec Admin. IT518800 IT IT Services PR575599P&Radm Cult/Rec Fac 18000Deputy City Mgr MP/CCtrNR DM513100 DCM Executive Office PR576800P&Radm Park Fac-Gen Parks 19000Human PR576899P&Radm Park Fac-Gen ParksNR Resources 76100 Parks & Rec Recreation HR515410 HumRes External Legal Advice RC571000 Rec Educ/Rec Activities HR518100 HumRes Personnel Services RC589300 Rec Custodial Remittances 20000Administrative 76200 Parks & Rec Aquatics AD518900 City Administrative Svc-Gen AQ576200 Aqua Park Fac-Pools AD594189 Administrative Svcs-Capital AQ576299 Aqua Park Fac-PoolsNR 30000Facilities Admin. Cost Org Code Description FA515419 Fac External Legal AdviceNR Center Cost Org Code Description AQ589300 Aqua Custodial Remittances Center 76300 Parks Maintenance FA518200 Fac Prop Management PX576800 ParksMnt Park Fac-Gen Parks FA518300 Fac Bldg Maintenance PX576900 ParksMnt Park Fac-Other FA518399 Fac Bldg MaintenanceNR PX594760 ParksMntCapital-Park Fac FA594180 FacAdm Capital-Gen Svcs PX594769 PksMnt Cap-Prk Facilities NR 30100City Hall Maint. 76400 Senior Center CH518300 CHall Bldg Maintenance SC575500 SenCtr Cult/Rec Fac MP/CCtr CH518399 CHall Bldg Maintenance NR 76500 CenterPlace Activities CH573900 Chall-Cult/Comm Events- CP571200CenterPlace Activities-Ed/Rec OthCCE 90000General Government GG559300 Gen Gov Property Development GG513100 GenGov City Manager Activities GG565199 GenGov SS Outside Agency Grant GG514200 GenGov Financial Services GG5651OAGenGovSS Outside Agency GG514299GenGov Financial ServicesNR Grant GG514400 GenGov Election Services GG565499Gen Gov SS-Homeless GG514900GenGov Voter Registration ServicesNR GG517900 GenGov Other Emp Benefits GG566000 GenGov Chem Dependancy Svcs GG518100 GenGov Personnel Services GG567099 Gen Gov SS-Children ServicesNR GG518300 GenGov Facilities Maintenance GG589300 GenGov Custodial Remittances GG518639 GenGov General GrantsNR GG591180 Gen Gov Debt Repmt-Gen Gov GG518800 GenGov IT Services GG592180Gen Gov DebtSvcCost-GG GG518850GenGov Gen IT Services GG594180 GenGov Capital-GenGov GG518900 GenGov Oth Central Services GG594189GenGov Capital-GenGovNR GG519000GenGov Risk Management GG594440 GenGOv Capital-Street Ops GG553700 GenGov Pollution Control GG594519 Capital-Affordable Housing NR GG558700 GenGov Cp/ED Economc Dev GG597000 Gen Gov Transfer Out GG558799 GenGov CP/ED Economic Dev GG597099 Gen Gov Transfer OutNR NR GG5587OA GenGov ED Outside Agency Grant 531006Safety Supplies 531008Repair & Maintenance Supplies Explanation of Object Codes 531009Janitorial Supplies 508001VEH LIC FRAUD 531010Vehicle Supplies 508002TRAUMA CARE 531012Holiday Decorations 508003CNTY CRIME VICTIMS 532001Vehicle Fuel 508004AUTO THFT PREV 535001Small Tools & Minor Equipment 508005TRUM BRAIN INJ 535004JAG Grant Supplies 508006LAB-BLD/BREATH 535008Security Hardware 508007WSP HIWAY ACCT 535009Network Hardware 508008ACCESSCOMMACCT 535011Desktop Hardware 508009MULTITRANSACCT 535012Desktop Software 508010HWY SAFETY ACT 535013Emp Health & Wellness Supplies 508011DEATH INV ACCT 535014Non Capital Server Hardware 508012ST GEN FUND 40 535018Non Capital Security Software 508013ST GEN FUND 50 535019Non Capital Network Software 508014ST GEN FUND 54 535020Non Capital Server Software 508015DNA ACCOUNT 536006Capital Construction Materials 508016JIS ACCOUNT 539007TCD-Accident Damage Materials 508017SCH ZONE SAFETY 540001Merchant Charges (Bank Fees) 508020DV PREV STATE 540002 Penalties & Interest 508021DIST DRIV PREV 541000 Tourism Promotion 508022MC SAFE ACCT 541001 Accounting And Auditing 508023WSBCC SURCHARGE 541002 Engineering & Architectural 508024Sales Tax 541003 GIS Services 508025SVFD Fire Fees 541004 Contract Attorney Services 508027VUL RDWY USER 541005 Professional Services-General 508028DOL TECH SUPP 541006 Land Survey Services 508029LAW LIBRARY 541007 Geo Technical Services 508030JUDICIAL STABILIZATION TRUST 541008 Materials Testing Services 531000Miscellaneous Supplies 541009 Contracted ED Services 531001Office Supplies/Equipment 541010 Consulting Services 531004Operating Supplies 541011 Contracted Street Maintenance 541012Contracted Snow/Ice Removal543010Emp Travel Reimb -Fed Lobby 541013 Broadcasting Services 543011 Pos 1 -Travel Expenses 541014Contract Signal Maintenance543012Pos 2 -Travel Expenses 541015 WSDOT Snow/Ice Removal 543013 Pos 3 -Travel Expenses 541017Advertising543014Pos 4 -Travel Expenses 541018 Legal Notices 543015 Pos 5 -Travel Expenses 541019Transient Relocation/Transport543016Pos6 -Travel Expenses 541020 Decant Facility Usage 543017 Pos 7 -Travel Expenses 541021Janitorial Services544003Taxes and Assessments 541023 Valley Youth Voice 545003 Equipment Rental 541024811 Service545005Computer Leases 541025 Encampment Cleanup 545007 Interfund Vehicle Lease 541026Vehicle Towing/Relocation545050Operating Facilities Rent 541027 Homeless Outreach Services546001 Auto & Property Insurance 541028Federal Lobbyist Services546002Payments to Claimants 541029 State Lobbyist Services546051 Public Defender 541030COVID JAG LE Services546052Law Enforcement (Sheriff) 541031 Contracted Park Maint 546053 Law Enforcement Equipment 541032 Contracted IT Support546054 Spokane County Contracts 541033 Liquor Excise Tax546055 Spokane County Contracts - EMS 541034 Liquor Profits 546056 Law Enforcement Equipment 541040 Watershed Studies 546057 Election Costs 541041 Uncollectible Accounts Expense 546058 Spokane County Air Poll Auth 541047 Contracted SW Maintenance 546059 Street Maintenance-County 541054 Hearing Examiner Services 546060 District Court Contract 541060 Outside Agency Grants 546061 Prosecutor 541061 Visit Spokane 546062 LEC Labor Contract Settlement 541062 Sports Commission 546063 Jail:Contract Confinement 541063 Spokane County Fair & Expo 546064 Law Enforcement Vehicles 541064 Valleyfest546065 WSDOT Maintenance Contract 541065Spokane Valley Heritage Museum546066Pretrial Services 541066 HUB 546067 Emergency Management 541067Evergreen Region Volleyball546068Voter Registration 541068 Spokane Octoberfest546069 Animal Control 541069 Crave NW546070 Unemployment Claims 541070 Valleyfest Cycle Celebration 546071 Ecology Permit 541071 Farmers Market - JAKT546072 Utility Permits 541072 Northwest Winterfest 546923 2023 Settle & Adjust 541073 JAKT- Brews Beats and Eats 546924 2024 Settle & Adjust 541077 Spokane Valley Summer Theatre 546925 2025 Settle & Adjust 542001 Postage 547001 Gas/Electric Service 542002 Telephone Service 547002 Water Service 542003 Cell Phone Service 547003 Sewer Service 542004 Web Site Service 547004 Waste Disposal 542008 Internet Service 547005 Telvision Service 542010 Network Infrastructure Access 547006 Utility Relocation 542011 Network Inf Access-SCRAPS 548001 Repair & Maintenance Services 543001 Employee Travel Expenses 548002 Copier Service 548003Vehicle Service -Rep & Maint561003Tennant Relocation -CIP 548007 Building/Grounds Rep & Maint 561005 Utilities Insallation/Removal 548031Desktop SW Subscript/Maint562000Bldgs & Strctr Construction 548032 Hosted Software as a Service 562001 Building Purchases 548033Server HW Subscript/Maint562002Building Improvements 548034 Server SW Subscript/Maint562003 Precinct Imp w/ JAG Funds 548035Network HW Subscript/Maint562005Park Buildings 548036 Network SW Subscript/Maint 563000 Construction 548037Security HW Subscript/Maint563003Capital Traffic Control Equip 548038 Security SW Subscript/Maint563005 Capital Stormwater Impr 549000City Wide Records Management563006Park Structures 549001 Subscription Services 563007 Utility Relocations - CIP 549002Memberships563008Construction -BNSF Expenses 549003 Printing Services 563009 Construction - UPRR Expenses 549004Registrations & Training563041Street Cap Imp 2011+ Budget 549005 Filing & Recording Fees 563099 Contingency - Budget Only 549006Miscellaneous Services564000Capital IT Equipment 549007 TCD-Accident Damage Services 564001 Capital Office Furniture/Equip 549008 Code Enforcement Abatement Svc 564004 Capital PEG Equipment 549010 Education Reimbursement 564005 Capital Machinery & Equipment 549011 Pos 1 -Registrations564006 Capital Vehicles 549012 Pos 2 -Registrations564011 Capital Computer Hardware 549013 Pos 3 -Registrations564012 Capital Computer Software 549014 Pos 4 -Registrations564013 IT HW Lease Asset 549015 Pos 5 -Registrations565000 Park Construction 549016 Pos 6 -Registrations571001 Street Bonds - Principal 549017 Pos 7 -Registrations571002 Mirabeau Bonds - Principal 549018 Vehicle License & Registration571003 LTGO '16 -Principal 549019 Homelessness Response Services 575001 Lease Service (Principal) 549023 Discounts & Scholarships582001 Debt Service - Other 549025Professional Licenses583001Street Bonds -Interest 549026 Refund-prior period revenues 583002 Mirabeau Bonds - Interest 549031COVID: Rental/Mortgage Asst583003LTGO '16 -Interest 549032 COVID: Utility Asst 584001 Street Bonds - Issue Costs 549033 COVID: Food Insecurity 584002 Mirabeau Bonds - Issue Costs 549034 COVID: Small Business Grants 584003 LTGO '16 -Issue Costs 549035 COVID: Non-profit Org Grants 585001 Lease Service (Interest) 549036 COVID: School Districts590000 Estimated Ending Fund Balance 549050 Emp Health/Welln Events - Serv 599099 CIP Contingency Budget 560000 Capital Outlay - Budget Only 561000 Land Acquisition 561001 ROW Acquisition 561002 ROW Land Improvements Prepaid Expense Accounts GF001000 143700 Prepaid expenses fund 001 SF101000 143700 Prepaid expenses fund 101 SW402000 143700 Prepaid expenses fund 402 RECOMMENDED ACTION OR MOTION: Move to approve attached list of AP Check Run Reports \[Approved as part of the Consent Agenda, or may be removed and discussed separately.\] STAFF CONTACT: Chelsie Walls, Finance Director ATTACHMENTS: AP Check Run Reports 1 of 2 $27,499.44$14,946.17$76,495.00$27,499.44$14,946.17$76,495.00$52,200.00$52,200.00 $114,447.35$101,250.38$103,275.00 $233,387.96$101,250.38$118,940.61$103,275.00 $2,256,609.00$2,256,609.00$2,256,609.00$2,256,609.00 Detail Amount Object Description District Court ContractProsecutorPretrial ServicesPublic DefenderLaw Enforcement (Sheriff)District Court ContractProsecutorPretrial ServicesPublic DefenderMirabeau Bonds - InterestLTGO '16 - InterestLaw Enforcement (Sheriff) Org Description PubSaf Contracted CourtPubSaf Int Legal LitigationPubSaf Int Legal LitigationPubSaf Indigent DefensePubSaf Police OperationsPubSaf Contracted CourtPubSaf Int Legal LitigationPubSaf Int Legal LitigationPubSaf Indigent Defense204 DebtSvcCost-Cult/Rec Fac204 DebtSvcCost-GGPubSaf Police Operations GL Account PS512520 - 546060 - PS515350 - 546061 - PS515350 - 546066 - PS515910 - 546051 - PS521200 - 546052 - PS512520 - 546060 - PS515350 - 546061 - PS515350 - 546066 - PS515910 - 546051 - BF592750 - 583002 - BF592180 - 583003 - PS521200 - 546052 - 04/23/202505/07/202505/21/202505/30/202506/02/202506/02/202505/31/2025 Due Date Description MAR 2025 SERVICESLE CONTRACT APR 2025MAR 2025 SERVICES - DIST COURTAPR 2025 SERVICESLTGO REFUNDING BONDS 2014LTGO BONDS 2016 - CITY HALLLE CONTRACT MAY 2025 28620125287412142897135829185436291855072918555529269187 Wire Tracking # Invoice CINV10000938-MAR 25CINV10001061CINV10001227CINV1000122828627382866071CINV10001202 AP Wire Report Vendor SPOKANE CO TREASURERSPOKANE CO TREASURERSPOKANE CO TREASURERSPOKANE CO TREASURERUS BANKUS BANKSPOKANE CO TREASURER Oct 2024 - Wire Payments 2 of 2 $27,499.44$14,946.17$76,495.00 $118,940.61 $2,256,609.00$2,256,609.00$7,497,821.56 ProsecutorPretrial ServicesPublic DefenderLaw Enforcement (Sheriff)Total: PubSaf Int Legal LitigationPubSaf Int Legal LitigationPubSaf Indigent DefensePubSaf Police Operations PS515350 - 546061 - PS515350 - 546066 - PS515910 - 546051 - PS521200 - 546052 - 06/27/202507/03/2025 DateDateDate MAY 2025 SERVICESLE CONTRACT JUNE 2025 2939970929584059 CINV10001443CINV10001481 SPOKANE CO TREASURERSPOKANE CO TREASURER Finance Director or designeeMayorCouncil Member Oct 2024 - Wire Payments 2 Qbhf 68680-68706 1802803136361828T2341-595/66 1802803136!19;42;17Tbsbi!EfGpse!)TEfGpse*bqxbssou J-!Uif!voefstjhofe-!ep!dfsujgz!voefs!qfobmuz!pg!qfskvsz-!uibu!uif!nbufsjbmt!ibwf!cffo!gvsojtife-!uif!tfswjdft!sfoefsfe-!ps!uif!mbcps!qfsgpsnfe!bt!eftdsjcfe!ifsfjo!boe!uibu!uif!dmbjn!jt!kvtu-!evf!boe! bo!voqbje!pcmjhbujpo!bhbjotu!uif!Djuz!pg!Tqplbof!Wbmmfz-!boe!uibu!J!bn!bvuipsj{fe!up!bvuifoujdbuf!boe!dfsujgz!tbje!Dmbjn/`````````````````````````````````````````````!!````````````````Gjobodf!Ejsfdup s!ps!eftjhoff!!!!EbufDpvodjm!nfncfs!sfwjfxfe;`````````````````````````````````````````````!!````````````````Nbzps!!!!!!!Ebuf`````````````````````````````````````````````!!````````````````Dpvodjm!Nfnc fs!!!!!!Ebuf! 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Djuz!pg!Tqplbof!Wbmmfz-!XB!BQ!Difdl!Svo!SfqpsuEfubjm!Jowpjdf!Mjtu XBSSBOU;EVF!EBUF;WFOEPS Sfqpsu!hfofsbufe;Vtfs;Qsphsbn!JE; 22 DIFDL Qbhf WPVDIFS 461/11461/11 811/11 2-931/11 4-731/11 2-566/11 2-566/11 BNPVOU 89-6:7/66 89-6:7/66 431-148/47 461/11461/11 2-931/112-566/11 89-6:7/66 431-148/47 MJOF!BNPVOUMJOF!BNPVOUMJOF!BNPVOUMJOF!BNPVOUMJOF!BNPVOU DIFDL!UPUBMDIFDL!UPUBMDIFDL!UPUBMDIFDL!UPUBM JOWPJDF 73148737313689498425949843KVOF!3136 19012031361803703136190350313619035031361902603136 EVF!EBUF JOWJOWJOWJOWJOW UZQF PqGbdSfouCseDbtuEcuTwdPuEcuTwdPuQsgTwdtHfo XBSSBOU!UPUBM QP IIBBInmttDDMfhBduHHETDptuHHHHETDptuHHBRQppmt Pqfsbujoh!'!BQ 11121111111111111111 SFNJU 656161652124693112693112652116 ::2211 1901503136 II676511DD622711HH6:3291HH6:3291BR687311 22222 DT:::111 BDDPVOU!EFUBJMBDDPVOU!EFUBJMBDDPVOU!EFUBJMBDDPVOU!EFUBJMBDDPVOU!EFUBJM 361915L21901503136 1901503136!24;65;39Lbsmb!Xijuf!)LXijuf*bqxbssou USVUI!NJOJTUSJFT!PG!TUXJTUFE!QBJS!FOUFSQSJVT!CBOLVT!CBOLZNDB!pg!uif!Jomboe!Op JOWPJDFT 77 2895:95:9 24863:75 DBTI!BDDPVOU; Djuz!pg!Tqplbof!Wbmmfz-!XB!BQ!Difdl!Svo!SfqpsuEfubjm!Jowpjdf!Mjtu XBSSBOU;EVF!EBUF;WFOEPS Sfqpsu!hfofsbufe;Vtfs;Qsphsbn!JE; CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 12, 2025 Department Director Approval: Item: Check all that apply: consent old business new business public hearing information admin. report pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending July 31, 2025 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. \[Approved as part of the Consent Agenda, or may be removed and discussed separately.\] STAFF CONTACT: Raba Nimri MINUTES City of Spokane Valley City Council Meeting Formal B Format Tuesday, February 18, 2025 Mayor Haley called the meeting to order at 6:00 p.m. The meeting was held in person in Council Chambers, and also remotely via Zoom meeting. ___________________ Attendance: Councilmembers Staff Pam Haley, Mayor John Hohman, City Manager Tim Hattenburg, Deputy Mayor Erik Lamb, Deputy City Manager Rod Higgins, Councilmember Chelsie Walls, Finance Director Laura Padden, Councilmember Robert Blegen, Public Works Director Ben Wick, Councilmember John Bottelli, Parks & Rec Director Al Merkel, Councilmember Tony Beattie, Senior Deputy City Attorney Virginia Clough, Legislative Policy Coordinator Dave Ellis, Police Chief Steve Roberge, Planning Manager ABSENT: Adam Jackson, Engineering Manager Jessica Yaeger, Councilmember Erica Amsden, CIP Engineering Manager Rob Lochmiller, CIP Engineering Manager Lori Barlow, Senior Planner Chad Knodel, IT Manager Marci Patterson, City Clerk INVOCATION: PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: City Clerk Patterson called roll; all Councilmembers were present except Councilmember Yaeger. It was moved by Councilmember Higgins, seconded and unanimously agreed to excuse Councilmember Yaeger. APPROVAL OF AGENDA It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to approve the agenda. SPECIAL GUESTS/PRESENTATIONS: PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited public comment. John Harding, Spokane Valley; Mike Dolan, Spokane Valley; Rob Jeffrey, Spokane Valley; Ken Harding, Spokane Valley provided comments on various topics. Councilmember Merkel poised a point of privilege and asked if council could answer the questions. City Manager Hohman asked the clerk to get the citizens contact information to discuss the questions after the meeting. ACTION ITEMS: 1. Motion Consideration: Street and Stormwater Maintenance & Repair Services Contract Adam Jackson It was moved by Deputy Mayor Hattenburg and seconded to award the Street and Stormwater Maintenance and Repair Services contract to Inland Asphalt, Inc. in an amount not to exceed $1,500,000 and to authorize the City Manager to finalize and execute the contract. Adam Jackson, Engineering Manager, provided details on the street and stormwater maintenance and repair services contract. Council discussed the equipment Council Meeting Minutes, Study Session: 02-18-2025 Page 1 of 5 Approved by Council: hours and the quality of work that will be performed and the contracting/bidding process for the services. Mayor Haley invited public comment; no comments were offered.Councilmember Higgins poised a point of order and stated that we have business to conduct and called for the question. Vote by acclamation on the call for the question: in favor: Mayor Haley, Deputy Mayor Hattenburg, Councilmembers Wick, Higgins and Padden. Opposed: Councilmember Merkel. Motion carried. Mayor Haley then called for the vote on the original motion. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Hattenburg, Councilmembers Wick, Higgins and Padden. Opposed: Councilmember Merkel. Motion carried. 2. Motion Consideration: Street Sweeping Services Contract Award Adam Jackson It was moved by Deputy Mayor Hattenburg and seconded to award the 2025 Street Sweeping Services contract to AAA Sweeping in an amount not to exceed $748,744.00 and authorize the City Manager to finalize and execute the contract. Adam Jackson, Engineering Manager, provided details on the street sweeping services contract. Council discussed the sweeping areas, if the city pays per sweep and what the deliverables were for the contract. Mayor Haley invited public comment. Mike Dolan, Spokane Valley provided comment. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Hattenburg, Councilmembers Wick, Higgins and Padden. Opposed: Councilmember Merkel. Motion carried. 3. Motion Consideration: Potential Grant Opportunity: WSDOT Active Transportation Program Adam Jackson It was moved by Deputy Mayor Hattenburg and seconded to authorize the City Manager or designee to enter into an agreement with WSDOT for the development of an Active Transportation Plan. Adam Jackson, Engineering Manager, provided details on the grant opportunity for a WSDOT Active Transportation Assistance Program. The grant funding would be used to help with t Transportation Elements that include bicycle and pedestrian components that identify long-range plans for bicycle and pedestrian facilities. The plans will need to be updated as part of the Comprehensive Plan update. This WSDOT funding opportunity will support the update of these Comprehensive Plan elements. Mayor Haley invited public comments. Mike Dolan, Spokane Valley; Rob Jeffrey, Spokane Valley; Ben Lund, Spokane Valley provided comment. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Hattenburg, Councilmembers Wick, Higgins and Padden. Opposed: Councilmember Merkel. Motion carried. 4. Motion Consideration: Contract for Services for Periodic Update of Comp Plan Steve Roberge It was moved by Deputy Mayor Hattenburg and seconded to authorize the City Manager to sign the contract with Community Attributes Inc. Mr. Roberge provided a brief history and noted that none of the contract had changed since it was last presented to council. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Hattenburg, Councilmembers Wick, Higgins and Padden. Opposed: Councilmember Merkel. Motion carried. 5. Motion Consideration: Legal Defense Costs Kelly Konkright Mayor Haley introduced the item stated that the item specifically pertained to Councilmember Merkel and asked Councilmember Merkel to recuse himself as it was a direct conflict of interest. Councilmember Merkel refused to recuse himself and Mayor Haley stated once more that it was a conflict of interest and that he recuse himself. Councilmember Merkel refused a second time to recuse himself and leave the dais. Mayor Haley asked that CouncilIt was moved by Deputy Mayor Hattenburg and seconded to (1) find that the Complaint filed with the Washington Superior Court for Spokane County under Case No. 25-2-00710-32 was filed by the City against Councilmember Merkel and claims he is failing to comply with the Washington Public Records Act and the Counc Media Policy, and (2) deny Councilmember Merkel any City-funded legal representation in connection with Case No. 25-2-00710-32 pursuant to SVMC 2.70.030(A)(4) and (5). Deputy City Manager Lamb provided details on the social media policy that council adopted as part of the Governance Manual, the hearing examiners decision previously reviewed, the action that was directed by council to be filed at the February th 4 meeting compelling Councilmember Merkel to comply with the social media policy and produce all public records created using his personal social media accounts. Mr. Lamb further detailed that the city th initiated the court action by filing a summons and complaint that was filed on February 11 and served on Council Meeting Minutes, Study Session: 02-18-2025 Page 2 of 5 Approved by Council: Councilmember Merkel on the same day. The SVMC provides language regarding how council can determine how to proceed with funding or not funding the legal defense for the councilmember. Mr. Lamb detailed the process and what would prohibit council from having the city fund the legal costs for the councilmember. Council did not have any additional questions. Mayor Haley invited public comment. Mike Dolan, Spokane Valley; Don Buehler, Spokane Valley; Ben Lund, Spokane Valley; Joseph Ghodsee, Spokane Valley provided comments. Councilmember Wick noted that this is a clear line and we have a law that states what we need to do. City Manager Hohman detailed that we have spoken about this pattern of behavior for 14 months and there are so many other things we should be doing right now and that Councilmember Merkel should just be transparent and produce the records as requested of him. Mayor Haley noted that part of the issue is that the public has been misdirected and that public records should be easy to produce and what the citizens deserve and what they should get. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Hattenburg, Councilmembers Wick, Higgins and Padden. Opposed: None. Motion carried. NON-ACTION ITEMS 6. Admin Report: Interlocal Agreement with Spokane County: Spokane Regional Stormwater Manual Update (SRSM) - Adam Jackson Prior to Mr. Jackson beginning his presentation, Councilmember Merkel poised a point of order and stated that he wanted his mic back on. Staff noted that his microphone had already been turned back on. Councilmember Merkel then poised another point of order and stated that he heard Councilmember Higgins making comments during the public comment of the previous action item and wanted Councilmember Higgins to say it again. Councilmember Higgins stated that he had no idea what Councilmember Merkel was speaking about. Deputy Mayor Hattenburg noted that this was a topic that could be spoken about in councilmember comments. Mayor Haley noted that she was disagreeing with the point of order and that ilmember Merkel appealed the ruling. Mayor Haley asked for a vote on requiring Councilmember Higgins to try to recall what he said and repeat it. Vote by acclamation: in favor: Councilmember Merkel. Opposed: Mayor Haley, Deputy Mayor Hattenburg, Councilmembers Wick, Higgins and Padden. Motion carried. Mr. Jackson provided a background on the stormwater system for the city and provided details on the interlocal with Spokane County that included contracting with a stormwater consultant to evaluate the existing SRSM against new permit requirements and complete the necessary update to the SRSM. The ILA has been drafted and agreed upon by City and County staff. Spokane County has identified a consultant through its selection process. A scope of work document is also attached to this document. The ILA specifies that the City and County are partners in the ILA and agree to share costs 50/50. The proposed scope and contract amount is not to exceed a total of $160,382. Split equally, it results in a City share of $80,191. The Stormwater Utility budget (Fund 402) has sufficient funds to cover the cost of this effort. Councilmember Merkel questioned when the city came out of compliance and Mr. Jackson stated that we are still in compliance and Councilmember Wick noted that we need to do items like this as a region when possible. Council provided consensus to return with a motion consideration at a later meeting date. 7. Admin Report: Proposed STV-2025-0001 Lori Barlow Ms. Barlow provided details on the proposed street vacation and the need for the resolution and the public hearing. Ms. Barlow also detailed the location of the requested street vacation as Appleway Ave between Long Rd and Greenacres Rd and noted that the total area requested to be vacated is approximately 4, 068 square feet. Council discussed who would be responsible for the costs associated with the street vacation and if there were any structures in the way of the requested vacation portion. Council provided consensus to proceed with the resolution and the public hearing. Mayor Haley called for a recess at 7:25pm for 10 minutes and that the meeting would resume at 7:35pm. 8. Admin Report: 2025 Capital Improvement Projects Erica Amsden, Robert Lochmiller Mr. Lochmiller and Ms. Amsden provided a PowerPoint presentation that included details on multiple projects that are coming up this year that included the Greenacres Park - Phase 2, Barker Road improvements, Wellesley Ave preservation project, Sullivan Park Waterline, Sprague Pedestrian crossings, Thorpe Bridge Council Meeting Minutes, Study Session: 02-18-2025 Page 3 of 5 Approved by Council: - superstructure replacement, citywide reflective backplates, Sprague Ave preservation project - Bowdish to McDonald, and Pines Rd BNSF Grade Separation. Council discussed various aspects of the projects and when each of these projects would take place and what the efforts would be to inform the public of the projects. 9. Admin Report: ARPA Funding Camera Update Chief Ellis, Erik Lamb Mr. Lamb provided details with a PowerPoint presentation on the ARPA camera project funding that included funding background, park camera project, and license plate reader project. Mr. Lamb went into detail on the proposed projects, what parks would have cameras added for additional security functions, the cost analysis for the addition of the cameras, the project breakdown of the available budget funding, the higher need in certain parks, ingoing review of the locations, and provided reasons that this is considered a pilot project. Council discussed the camera monitoring and the lifespan of the cameras and equipment and the overall cost of the cameras. Council provided consensus to move forward with a motion consideration for the camera purchases and placement of the cameras and the three-year pilot project. Chief Ellis provided details on the plate readers and the privacy considerations and policies, the successes and project costs, how the reader works and what it captures when it reads the license. He also noted the data behind the readers, what is prohibited with the plate readers and software, what the software does offer and what it will not do. He detailed the successes of the readers, the detailed costs and current locations of the readers in the state. Council provided consensus to move forward with motion consideration for the funding and five-year pilot project for the ALPR camera project. 10. Admin Report: Budget & Finance Overview Part 1 Chelsie Walls Ms. Walls presented a detailed PowerPoint on the budget and finance overview that included the governmental budgeting, calendar and requirements, the 2026 budget calendar, the budgeting, accounting and reporting system, budget requirements, the minimum fund balance requirements, staff responsibilities for budget, budget functions, budget responsibilities for council and noted that the winter workshop is March th 10. She noted that this was a high level overview of the budget and financial information. GENERAL PUBLIC COMMENT OPPORTUNITY: Mayor Haley stated that the general public comment rules still apply and called for public comments. Joseph Ghodsee, Spokane Valley provided comments. COUNCIL COMMENTS Councilmember Merkel spoke about the recent legislative report and a legislative strategy that did not include HB 1934 that he believes is targeted directly at him. He also believes in his opinion that he has submitted all the records that he has and that nothing is a public record in his opinion. He spoke about the ARPA funding. Councilmember Wick spoke about current bills in the legislative session and that there are over 1,800 current bills, the number of officers per capita in WA State and the need for more to even get to the national average, and the grant funding in the state and the state budget. Councilmember Higgins spoke about earlier comments from the dais and spoke about someone being a lawyer and suggesting unsolicited legal advice and thought the content of what he was suggesting was detrimental to the city and trying to solicit business as an ambulance chaser. Councilmember Merkel poised a point of order and stated decorum and a baseless accusation and total character assassination of a member of the public and I would like these comments to be retracted. Mayor Haley noted that retracting a statement is not a point of order and noted that the point is not taken. Councilmember Merkel appealed the ruling and the appeal died for a lack of a second. Councilmember Higgins noted that at this point, we at council have received a letter a while ago and read a letter into the record. Councilmember Merkel poised another point of order and said this is directed right at me and again this is decorum. Mayor Haley stated that his point is not taken. Councilmember Merkel continued to speak out of turn and argue with Mayor Haley at which time she told him to be quiet or she would turn off his mic. Councilmember Merkel said turn of my mic, go ahead, another silence and continued to argue. Mayor Haley asked that his mic be muted. Mayor Haley spoke about HB1934 and noted that it was intended to protect employees that have been harassed and chose to speak out. Council Meeting Minutes, Study Session: 02-18-2025 Page 4 of 5 Approved by Council: Deputy Mayor Hattenburg spoke about ARPA funding and also spoke about a human trafficking issue and a license plate reader that helpedto track down the vehicle involved in the case. CITY MANAGER COMMENTS Mr. Hohman spoke about HB 1934 and the public records act. He noted that he is not sure what else to say and that it could be over if the Councilmember would just produce the records. The city does not have full access to the personal accounts, and he is choosing to drag this on and we could all move on if the records were provided. The lack of compliance is what continues to bring this forward and it takes away from the positive things we are working on. Mr. Hohman continued and noted that we do have a full schedule for the th March 4 workshop and that we spent time on a strategic plan last year and this year we are covering quite a few topics. The workshop will start here at 8:30am and the public is welcome, but there will be no public comments. It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to adjourn. The meeting was adjourned at 8:51 p.m. ATTEST: ______________________________ Pam Haley, Mayor ___________________________ Marci Patterson, City Clerk Council Meeting Minutes, Study Session: 02-18-2025 Page 5 of 5 Approved by Council: MINUTES City of Spokane Valley City Council Special Meeting Community Conversations Tuesday, April 15, 2025 The meeting was called to order at 5:00 p.m. The meeting was held in person by Council and staff at the Spokane Valley City Hall. ___________________ Attendance: Councilmembers Staff Pam Haley, Mayor John Hohman, City Manager Tim Hattenburg, Deputy Mayor Erik Lamb, Deputy City Manager Laura Padden, Councilmember Jill Smith, Communications Manager Jessica Yaeger, Councilmember Chelsie Walls, Finance Director Ben Wick, Councilmember Dave Ellis, Police Chief Al Merkel, Councilmember Mike Basinger, Econ. Development Director Rod Higgins, Councilmember John Bottelli, Parks & Rec Director Gloria Mantz, City Services Administrator Robert Blegen, Public Works Director Virginia Clough, Legislative Policy Coordinator Patricia Rhoades, Deputy City Clerk OPEN HOUSE STYLE FORMAT: 1. Display Boards with Project Information Staff provided multiple conversation display boards with information on current park projects. Information included boards on various projects happening within the city. Multiple staff members were available at the open house to provide additional detailed information on the projects and any other topics that the citizens wanted to speak about. Councilmembers were also available to speak with residents regarding their feedback on the projects and recommendations from the public. The meeting adjourned at 5:55p.m. ATTEST: ______________________________ Pam Haley, Mayor ___________________________ Marci Patterson, City Clerk Council Meeting Minutes, Special Meeting Community Conversations 03-18-25 Page 1 of 1 Approved by Council: 04-22-2025 MINUTES City of Spokane Valley City Council Meeting Formal B Format Tuesday, May 6, 2025 Mayor Haley called the meeting to order at 6:00 p.m. The meeting was held in person in Council Chambers, and also remotely via Zoom meeting. ___________________ Attendance: Councilmembers Staff Pam Haley, Mayor John Hohman, City Manager Tim Hattenburg, Deputy Mayor Erik Lamb, Deputy City Manager Rod Higgins, Councilmember Gloria Mantz, City Services Administrator Laura Padden, Councilmember Kelly Konkright, City Attorney Jessica Yaeger, Councilmember Chelsie Walls, Finance Director Ben Wick, Councilmember John Bottelli, Parks & Rec Director Robert Blegen, Public Works Director Virgina Clough, Legislative Policy Coordinator Absent: Dave Ellis, Police Chief Al Merkel, Councilmember Steve Roberge, Planning Manger Lori Barlow, Senior Planner Jerremy Clark, Traffic Engineering Manager Erica Amsden, CIP Engineering Manager Miguel Agiurre, IT Specialist Marci Patterson, City Clerk INVOCATION: PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: City Clerk Patterson called roll; all Councilmembers were present except Councilmember Merkel. It was moved by Councilmember Wick, seconded and unanimously agreed to excuse Councilmember Merkel. APPROVAL OF AGENDA It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to approve the agenda. SPECIAL GUESTS/PRESENTATIONS: PROCLAMATIONS: National Police Week Mayor Haley read the proclamation and Chief Ellis accepted the proclamation and spoke about National Police Week. GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited public comment. Mike Dolan, Spokane Valley; Ben Lund, Spokane Valley; John Harding, Spokane Valley provided comments on various topics. ACTION ITEMS: 1. Ordinance 25-005: First Read STV-2025-0001 Lori Barlow Prior to reading the Ordinance title, Councilmember Yaeger recused herself from the item as a conflict of interest. Council approved the recusal unanimously. After City Clerk Patterson read the Ordinance title, it was moved by Deputy Mayor Hattenburg and seconded to Move to advance Ordinance #25-005 to a second reading at a future Council meeting. Ms. Barlow Council Meeting Minutes, Study Session: 05-06-2025 Page 1 of 3 Approved by Council: for the street vacation, the process for the street vacation, conditions from the utilities, city traffic engineering conditions, the conditions for distribution, and the estimated value of the vacation request. Council discussed fire lane requirements. Vote by acclamation: in favor: Unanimous. Opposed: None. Motion carried. After the vote, Councilmember Yager rejoined the meeting. 2. Resolution 25-010: Spokane Housing Authority Bond Gloria Mantz It was moved by Deputy Mayor Hattenburg and seconded to adopt Resolution 25-010. Ms. Mantz noted that there were not any further updates since the item had last been presented. The council did not have any additional comments or questions. Mayor Haley called for public comments; no comments were offered. Vote by acclamation: in favor: Unanimous. Opposed: None. Motion carried. 3. Motion Consideration: Argonne/I-90 Bridge Design Contract Erica Amsden, Robert Blegen It was moved by Deputy Mayor Hattenburg and seconded to authorize the City Manager to finalize and execute the design services agreement with KPFF in the amount of $1,132,739, in substantially the form of the attached agreement. Mr. Blegen and Ms. Amsden provided details on the Argonne Road/I-90 Bridge Project - Engineering Design Contract with a PowerPoint presentation that included a project overview, consultant contract info and noted that they selected KPFF as the most qualified. Council discussed the timing of the project, the utilization of funding during this biennium, what public outreach was done for the project and the signage that will be provided at the project location once the project is underway. Mayor Haley called for public comments. John Harding, Spokane Valley; Ben Lund, Spokane Valley; Jodie Buehler, Spokane Valley; Mike Dolan, Spokane Valley provided comments. Vote by acclamation: in favor: Unanimous. Opposed: None. Motion carried. NON-ACTION ITEMS: 4. Admin Report: WM Update Report Robert Blegen, Zack Stavros, Zach Bray Public Works Director Blegen provided details with some background on the WM program and their contract with the city. He introduced Mr. Zack Stravros and Mr. Zach Bray from WM. Mr. Bray and Mr. Stavros provided a PowerPoint presentation that included a challenges recap with a driver shortage, job dangers, state leave laws and in-depth new driver training. They continued the presentation with the solutions that included driver retention, hire more drivers, and investing in technology and people. The PowerPoint also detailed the investment for now and the future for the team and staff, the fleet, the recycling upgrades, noted a ribbon cutting event celebration for earth day 2025, the collection service totals for residential services, the annual service guide, and website resource information. Council discussed the drivers requirements for a CDL, the regional fleet growth, and the positive response to missed pickups. 5. Admin Report: Impact Fee Areas Robert Blegen, Jerremy Clark Mr. Blegen and Mr. Clark noted that the item was brought up at the winter workshop and there were many questions and they returned with additional information on the impact fee areas. Mr. Clark provided a PowerPoint presentation that included details on the background of the Transportation Impact Fees, calculation of impact fees, project selection VS zone allocation and options for a city-wide impact fee. He noted that staff recommended the Three-Zone Program. Council discussed the planned action ordinance and the backbone for the industrial growth in the north corridor, and the impact to the areas outside the map noted. Council provided consensus to move forward with the transportation impact fee rate study based on the three zones specified in the presentation. 6. Admin Report: Electric Scooter Regulation Update Kelly Konkright, Erik Lamb Mr. Lamb and Mr. Konkright provided a PowerPoint presentation on the Lime Scooter Regulations that included a background on the scooters, the regulations that were adopted in 2020, SVMC Chapter 9.20 and noted the regulations that were adopted, enforcement, penalties, and staff coordination with Lime to address any calls for services regarding the scooters. Council discussed any age limits for renting/riding the scooters, accidents involving scooters and vehicles. Council did not provide consensus to return with further information regarding questions on the scooters. Council Meeting Minutes, Study Session: 05-06-2025 Page 2 of 3 Approved by Council: Mayor Haley called for a recess at 7:47pm for 13minutes and that the meeting would resume at 8:00pm. 7. Admin Report: Reckless Endangerment W/Fentanyl Use Chief Ellis, Lieutenant Kiehn Chief Ellis and Lieutenant Kiehn presented a PowerPoint presentation that included information on the current laws used for charging, how they are currently investing child exposure to fentanyl, the significant case examples in 2025, proposal to support legislation to amend RCW 9A.42.100 to include fentanyl and synthetic opioid language. Council discussed the potential of the county adopting any of the same language and supporting any option to make it tougher on the fentanyl uses. 8. Admin Report: Investment Policy Update Chelsie Walls Ms. Walls presented information on the current investment policy, the resolution for banking authority, the LGIP Investment Policy, and the LGIP historical interest rates. Council discussed the AWC finance committee and noted that they use an investment firm. Ms. Walls stated that after the fees and the additional staff needed to work with the investment firm, that is was easier to keep the duties in-house. INFORMATION ONLY: GENERAL PUBLIC COMMENT OPPORTUNITY: Mayor Haley stated that the general public comment rules still apply and called for public comments. No comments were provided. COUNCIL COMMENTS Councilmember Wick noted that it was teacher appreciation week and to thank a teacher. Councilmember Higgins noted that was municipal clerks week. Councilmember Padden stated that it is important for everyone to see that we are all equal and not above the law and the police are the tip of spear for keeping peace for our communities. Councilmember Yaeger had no comments. Deputy Mayor Hattenburg also echoed the statements from Councilmember Padden and added comments about the law enforcement memorial and that it also has a memorial for the dedicated K9 officers as well. Mayor Haley also echoed comments from Councilmember Padden and Deputy Mayor Hattenburg and noted how important our law enforcement officers are. CITY MANAGER COMMENTS Mr. Hohman spoke about working with STA and noted that there is a meeting on the Argonne Station design open house on June 18th 4-6pm at the Spokane Valley library. Mr. Hohman recommended that council adjourn into Executive Session for 20 minutes to discuss pending litigation. It was moved by Deputy Mayor Hattenburg and seconded that Council adjourn into executive session for approximately 20 minutes to discuss pending litigation, and that no action will be taken upon return to open session. Vote by acclamation: in favor: Unanimous. Opposed: None. Motion carried. Council adjourned into Executive Session at 8:27p.m. At 8:46p.m. Mayor Haley declared Council out of executive session, at which time it was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to adjourn. ATTEST: ______________________________ Pam Haley, Mayor ___________________________ Marci Patterson, City Clerk Council Meeting Minutes, Study Session: 05-06-2025 Page 3 of 3 Approved by Council: MINUTES City of Spokane Valley City Council Special Meeting Budget Workshop Tuesday, June 10, 2025 Deputy Mayor Hattenburg called the meeting to order at 8:30 a.m. The meeting was held in person by Council and staff, and also remotely via Zoom meeting. _____________________________________________________________________________________ Attendance: Councilmembers Staff Tim Hattenburg, Deputy Mayor John Hohman, City Manager Laura Padden, Councilmember Erik Lamb, Deputy City Manager Jessica Yaeger, Councilmember Chelsie Walls, Finance Director Ben Wick, Councilmember Kelly Konkright, City Attorney Al Merkel, Councilmember John Bottelli, Parks, Rec & Facilities Dir. Gloria Mantz, City Services Coordinator Robert Blegen, Public Works Director Tony Beattie, Sr. Deputy City Attorney Mike Basinger, Economic Dev. Director John Whitehead, Human Resources Director Jenny Nickerson, Building Official Dave Ellis, Police Chief Sean Walter, Assistant Police Chief Jill Smith, Communications Manager Morgan Koudelka, Sr. Admin Analyst Chad Knodel, IT Manager Marci Patterson, City Clerk WELCOME: Deputy Mayor Hattenburg welcomed everyone to the meeting. ROLL CALL: City Clerk Patterson called the roll; all Councilmembers were present except Mayor Haley and Councilmember Higgins. It was moved by Councilmember Wick, seconded and unanimously agreed to excuse Mayor Haley and Councilmember Higgins. Worksheet Overview John Hohman, Chelsie Walls , which include the list of potential projects, and a review of the fund balance. Finance Director Walls then went through the pre- tab materials which ends with the spreadsheet showing our full-time equivalents employees (FTEs) over the last ten years. 1. Economic Forecast & Projections Chelsie Walls Finance Director Walls reviewed the information concerning the economic forecast and projections; said we only have three months of activity so there are some inconsistent trends; that at this point she anticipates little to no growth in sales tax. Director Walls then discussed the telephone utility taxes, motor vehicle fuel taxes, lodging taxes, real estate excise taxes (REET), permitting revenues and noted that Council can expect more discussion on this in the next few months. 2. Council Goals Priority Project Ranking Results John Hohman City Manager Hohman reviewed the list of goals that were discussed and approved at previous meetings and provided details about how those goals were being met within our community. 3. Staffing Overview John Whitehead Council Special Meeting Workshop: 06-10-2025 Page 1 of 4 Approved by Council: Mr. Whitehead gave a brief overview of our staffing processes compared with other cities our size and smaller; and he mentioned the various classifications in addition to full time employees, such as temps or seasonal. 4. City Council John Hohman After Finance Director Walls gave a quick overview of the document formatting, Mr. Hohman said this budget is mostly status quo with some reductions to a few categories. Mr. Hohman also noted that this was the budget for the council and if they wanted to make changes, it would be up to them to bring those changes forward. There was a brief discussion on what was paid out of the miscellaneous professional services line. 5. City Manager John Hohman Mr. Hohman explained the minor changes in his budget as there were multiple line items that he reduced in previous years budgets in an effort to keep his budget down. 6. Deputy City Manager Erik Lamb Mr. Lamb briefly went over the material under this section, which he indicated is mostly status quo. He also noted that staff did not take a cost of living increase and requested that there be a few additional funds added to the employee appreciation line. 7. City Attorney Kelly Konkright City Attorney Konkright said that this is mostly also status quo. There was an increase in the travel line item as the location of the conferences determined the cost of travel. Deputy Mayor Hattenburg called for a ten-minute recess at 10:15 a.m. The meeting reconvened at 10:25 a.m. 8. Public Safety Dave Ellis, Morgan Koudelka, Erik Lamb Deputy City Manager Lamb, Chief Ellis and Senior Administrative Analyst Koudelka provided details on the staffing levels, the vehicle purchases, detention services, animal control, public defender, district court and pre-trial services. Mr. Hohman added that a further presentation on some of the additional expenses would follow at a future council meeting as there was a lot of information that could be reviewed in more detail. Mr. Lamb provided an update on the 2023 settle and adjust with the county, the SREC program, the records management system with the City of Spokane and County with SREC, space planning for the precinct, no additional staffing included in this budget as there is not funding, that would be the ballot measure and if approved the budget would be altered. Mr. Lamb spoke about public safety and the state funding and noted that there would be more discussions to follow this summer. He also noted that the real time crime center is a valuable asset and is funded out of ARPA funding at the current time. City Manager Hohman reviewed the spreadsheet on public safety and year over year the cost has drastically increased, and the proposed 2026 budget is $42million. 9. Communications Gloria Mantz Ms. Mantz noted that the department was recently provided their own budget, and She reviewed what overall expenses were listed for each area of the department. 10. Housing and Homeless Services Gloria Mantz Ms. Mantz reviewed the changes in the budget line items and spoke about the funding for the department. 11. Facilities Gloria Mantz Ms. Mantz explained that Facilities has been a separate department for the budget and each location has specific line items in the budget tailored to those needs such as the janitorial services, utility services and building/grounds repairs and noted that the few changes in the budget were for training and compliance for the clean energy requirements. Council Special Meeting Workshop: 06-10-2025 Page 2 of 4 Approved by Council: Deputy Mayor Hattenburg called for a recess for lunch at 12:08 p.m. The meeting reconvened at 1:00 p.m. 12. Finance Chelsie Walls Finance Director Walls said the year. 13. General Government Chelsie Walls, Chad Knodel Under the General Government tab, Mr. Knodel provided details on some of the software costs and what the increase in cost was for those programs. 14. Information Technology Chad Knodel Mr. Knodel said his fund is also mostly status quo with overall costs. 15. Human Resources John Whitehead Mr. Whitehead said much of his budget was status quo, but general increases were due to professional services and overall advertising costs. 16. Engineering Robert Blegen Mr. Blegen explained that his budget had a few changes and noted details on some of the specific line items. He noted some of the personnel changes and the funding for some of his budget items. 17. Building Mike Basinger Mr. Basinger said the budget was status quo and made any reductions where possible. 18. Planning Mike Basinger Mr. Basinger said the planning division is also mostly status quo and any changes were mostly payroll related. 19. Economic Development Mike Basinger Mr. Basinger went over the information on the Economic Development spreadsheet; noting that his changes in the budget were payroll or contract related. 20. Parks & Recreation John Bottelli Director Bottelli briefly discussed the various divisions including administration, recreation, aquatics, senior center, and CenterPlace. He also discussed the potential need to update some of the fees associated with the various divisions. 21. Street Operations & Maintenance Fund Robert Blegen Director Blegen provided details on the street fund, maintenance shop, winter operations, bridge fund, traffic operations, local access streets fund. Mr. Blegen gave an update on the traffic operations costs and how that change has tracked over the last few months. City Manager Hohman and Mr. Blegen reviewed the potential list of reductions to the street budget due to the lack of funding for the upcoming budget year and that further conversations would be had throughout the budget process. 22. Stormwater Fund Robert Blegen Mr. Blegen explained that the figures reflect the stormwater fees, and he briefly went over the data on the spreadsheets and spoke about future projects that would come from that dedicated fund. 23. City Fees and Other Revenue Options Gloria Mantz, Chelsie Walls Ms. Mantz presented a PowerPoint presentation on permit fee revenues that included details on engineering fees, planning fees, building fees, business license fees. She reviewed the grading engineering permits, and Council Special Meeting Workshop: 06-10-2025 Page 3 of 4 Approved by Council: a side-by-side comparison with some of the surrounding jurisdictions. Ms. Mantz provided examples of the grading engineer permits and where the fees would come from. She provided a list of the recommendations for the proposed fees. Council discussed the updated fees and Ms. Mantz explained the updated planning fees that are proposed and provided a side-by-side comparison as well and included the environmental review of the SEPA, critical areas, floodplain fees, land use, and other planning fees. Ms. Mantz also reviewed the building fees, the new potential permit fees, the business license fees, the potential fees, and a final review of potential additional revenue. Council provided consensus to bring the fee information forward and did request that it be split apart from the business license fees that were presented. 24. Supplemental Budget Requests Chelsie Walls, John Hohman After Finance Director Walls gave a brief overview of the summary page and due to the lack of time, she only highlighted a few of the requests. Council provided consensus for a more thorough discussion on the speed camera request at a future meeting. 25. Fiscal Policies John Hohman Mr. Hohman briefly went over the information; said we are not advocating for any changes, and this is just a discussion on the fiscal policies and financial objectives and they have not changed for a number of years and have worked well for the city and there has not been a need to change them. The Council briefly discussed the overall budget and what they would like to see more information on. Each councilmember took a moment to reflect on some of the information that was presented and what they felt was important to them in the future with the overall budget. It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to adjourn. The meeting adjourned at 4:17 p.m. ATTEST: _____________________________ Pam Haley, Mayor _____________________________ Marci Patterson, City Clerk Council Special Meeting Workshop: 06-10-2025 Page 4 of 4 Approved by Council: MINUTES City of Spokane Valley City Council Meeting Formal B Format Tuesday, June 17, 2025 Deputy Mayor Hattenburg called the meeting to order at 6:00 p.m. The meeting was held in person in Council Chambers, and also remotely via Zoom meeting. ___________________ Attendance: Councilmembers Staff Tim Hattenburg, Deputy Mayor Erik Lamb, Deputy City Manager Rod Higgins, Councilmember Gloria Mantz, City Services Administrator Laura Padden, Councilmember Kelly Konkright, City Attorney Ben Wick, Councilmember Tony Beattie, Senior Deputy City Attorney Al Merkel, Councilmember Chelsie Walls, Finance Director Robert Blegen, Public Works Director Virgina Clough, Legislative Policy Coordinator Absent: Sean Walter, Assistant Police Chief Pam Haley, Mayor John Whitehead, HR Director Jessica Yaeger, Councilmember Jill Smith, Communications Manager Adam Jackson, Engineering Manager Sarah Farr, Accting & Finance Program Manager Justan Kinsel, IT Specialist Marci Patterson, City Clerk INVOCATION: Pastor Mike Drew with Spokane Valley Assembly of God gave the invocation. PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: City Clerk Patterson called roll; all Councilmembers were present except Mayor Haley and Councilmember Yaeger. It was moved by Councilmember Higgins, seconded and unanimously agreed to excuse Mayor Haley and Councilmember Yaeger. APPROVAL OF AGENDA It was moved by Councilmember Higgins, seconded and unanimously agreed to approve the agenda. SPECIAL GUESTS/PRESENTATIONS: Ms. Jayne Singleton, You Rock Recognition Award Deputy Mayor Hattenburg introduced Ms. Singleton and spoke about the work she had done within our community and honored her dedication to the museum. Ms. Singleton accepted the award and thanked everyone for attending the meeting to celebrate with her and gave some history on the museum. PROCLAMATIONS: Prior to the general public comment period, Deputy Mayor Hattenburg read a statement regarding the tragic events involving law enforcement that took place over the weekend in multiple jurisdictions and ultimately ended in our city. Deputy Mayor Hattenburg spoke about an armed man that highjacked multiple vehicles, shot an individual, shot at the law enforcement while in a high-speed chase and ultimately wrecked the vehicle he was driving at the Trent and Pines intersection. The situation ended with a law enforcement involved shooting of the armed individual. Deputy Mayor Hattenburg expressed condolences to the families involved in the incident and gratitude to the law enforcement that were also involved in the tragic situation. Council Meeting Minutes, Study Session: 06-17-2025 Page 1 of 4 Approved by Council: GENERAL PUBLIC COMMENT OPPORTUNITY: After Deputy Mayor Hattenburg explained the process, he invited public comment. Ben Lund, Spokane Valley; Chuck Simpson, Spokane Valley; Bob Conway, City of Spokane; Bob West, Spokane Valley; Mike Kelly, Spokane Valley; Virginia Gaad, Spokane Valley provided comments on various topics. ACTION ITEMS: 1. PUBLIC HEARING: 2026-2031 Transportation Improvement Program (TIP) Adam Jackson Deputy Mayor Hattenburg opened the public hearing at 6:30p.m. Mr. Jackson provided a PowerPoint presentation that included details on the Transportation Improvement Program such as the purpose as required by RCW 35.77.010, must be referenced in the comp plan, required for REET expenses, required for grant eligibility, information on the 34 projects in the program that includes land use changes, stormwater projects, master plans and studies, capital projects by partner agencies. Mr. Jackson also provided information on the three 2026 closeout projects, the five bridge and grade separation projects, the 10 intersection improvement projects, the 11 reconstruction/preservation projects, the one annual arterial preservation project, and the four safety, sidewalk, trail, and stormwater projects. Deputy Mayor Hattenburg called for public comments. Bob West, Spokane Valley; Mike Dolan, Spokane Valley; Ben Lund, Spokane Valley provided comments. Council discussed the various projects and Councilmember Wick noted that we are our own advocate and we have to advocate for our own community and carry the message. This is how we score better for grants. Deputy Mayor Hattenburg closed the hearing at 6:45p.m. 2. Motion Consideration: 2026-2031 Transportation Improvement Program (TIP) Adoption Adam Jackson It was moved by Councilmember Higgins, seconded to approve Resolution 25-012, adopting the 2026-2031 Six-Year TIP as presented. Mr. Jackson noted that he had nothing further to provide. There were no additional questions. Vote by acclamation: in favor: Deputy Mayor Hattenburg, Councilmembers Padden, Wick, and Higgins. Opposed: Councilmember Merkel. Motion carried. 3. Motion Consideration: Aging & Long Term Care of Eastern WA ILA - Erik Lamb It was moved by Councilmember Higgins, seconded to Approve Amendment No. 4 to the interlocal agreement for the Eastern Washington Area Agency on Aging in substantially the form presented, or take other action deemed appropriate. Mr. Lamb provided background details on the Aging and Long Term care agreement. Mr. Lamb noted there was a change in federal law and thus required a change to the agreement. Councilmember Merkel made a motion to table the ILA until Councilmember Yaeger could return and possibly provide any additional details. There was no second and the motion died. Deputy Mayor Hattenburg called for public comments; no comments were offered. Vote by acclamation: in favor: Deputy Mayor Hattenburg, Councilmembers Padden, Wick, and Higgins. Opposed: Councilmember Merkel. Motion carried. NON-ACTION ITEMS: 4. Admin Report: STA presentation, Argonne Station Mike Basinger, Karl Otterstrom Mr. Basinger introduced the STA Argonne Station and Mr. Karl Otterstrom, Co-Interim CEO and Chief Planning & Development Officer, and Dan Wells, Director of Capital Development. Mr. Otterstrom opened the discussion with a PowerPoint presentation that included a background on the "STA -Moving Forward" program, a background on the corridor development plan, background on the Argonne Station P&R, the purpose and need of the Argonne Station P&R, a review of the location of the station, project stakeholders, an alternatives analysis, a revised concept of the project, a preliminary design, funding sources, public outreach, and the project schedule. Councilmember Merkel questioned the Mirabeau transit project and stated that it was a big project and was it necessary. Mr. Otterstrom stated that it added to the parking which was a small cost and added the sidewalk for anyone along that path and added amenities for the bus drivers. Council discussed the number of buses that would be coming and going at the Argonne Station and Councilmember Wick noted that he appreciated the strategy as it would allow people to better move throughout the city. Council also discussed the potential impact on the traffic in the area, if there was any financial responsibility to the city, and if there was any need for additional property. Mr. Otterstrom noted that at this time there was not going to be any need for additional property. Council Meeting Minutes, Study Session: 06-17-2025 Page 2 of 4 Approved by Council: 5. Admin Report: Ecology Solid Waste (LSWFA) Grant Discussion Robert Blegen, Sarah Farr Ms. Farr opened the discussion regarding the Local Solid Waste Financial Assistance (LSWFA) Grant with background information on the grant funding and details on the terms of the grant. Previously staff provided options for the use of the grants funds that included Homeless Encampment Response (HER) and Lithium Battery Fire Safety Storage Cabinet. Ms. Farr also provided approximate costs for each of the options and details for what each of those options would cover within the grant details. The HER program will assist with cleanup and disposal of homeless related materials on public property. Mr. Blegen provided details on what the Lithium Storage Cabinet would be used for and that it would be located at the Sunshine University Road Transfer Station and help to minimize the risk for potential fires caused by the lithium batteries while they wait to be transferred to a recycling vendor. Council discussed how long the batteries would remain in the cabinet and then provided consensus to return at a future meeting with a motion consideration for the grant. 6. Admin Report: Community Oriented Policing Services (COPS) Grant Erik Lamb, Sarah Farr Mr. Lamb opened the discussion regarding the Community Oriented Policing Services (COPS) Grant that included details on the grant background, funding details and how we have utilized grant funding in the past. Mr. Lamb detailed information on funding and noted if the grant was awarded and that it is pending on the approval of the Public Safety Tax Measure. Council questioned whether there was an option to take a portion of the funds if awarded and Ms. Farr stated that we would need to take all the funds, but that it could be spent over a five-year period and there were options to be flexible with the funding. Council provided a consensus to return at a future meeting with a motion consideration for the grant. 7. Admin Report: Joint Personnel Recovery Agency (JRPA) Memorandum of Understanding Erik Lamb Mr. Lamb opened the discussion with background information on the Joint Personnel Recovery Agency (JRPA) training within Spokane Valley and what the primary purpose of the MOU is and that law enforcement is aware of what is going on with the training efforts. Council provided a consensus to return at a future meeting with a motion consideration for the MOU. INFORMATION ONLY: GENERAL PUBLIC COMMENT OPPORTUNITY: Deputy Mayor Hattenburg stated that the general public comment rules still apply and called for public comments. Mike Dolan, Spokane Valley; Catherine Nelson, Spokane Valley provided comments. COUNCIL COMMENTS Councilmember Merkel addressed a comment made two weeks ago by the Mayor and then went on to speak about stories that may have pertained to the councilmembers. He also spoke about Campaign signs and Councilmember Higgins poised a point of order and attempted to speak to the point, but was unable to do so as Councilmember Merkel continued to speak over him. Deputy Mayor Hattenburg reminded council about the rules of decorum. Councilmember Padden took time to thank the police for a very difficult week and handling it with grace and professionalism and with all the craziness going on she was very appreciative of the law enforcements efforts to keep us safe. Councilmember Higgins spoke about the gentleman at the end of the dais and that he ought to look in the mirror when making accusations and not be casting aspersions. Councilmember Wick spoke about the shopping cart pick up and that staff are continually trying to get the stores to assist with the pick-up and that there has been little progress with locking cart wheels as they are very expensive. He also spoke about the potential for any lithium-ion penalties/charges and noted it would be hard at a local level to handle that, but perhaps more at a state level. Councilmember Wick stated he had a FMSIB meeting and gave updates on the rail and cargo and closed with a reminder that next week is AWC conference and he will not be at the council meeting next week. MAYOR'S COMMENTS Council Meeting Minutes, Study Session: 06-17-2025 Page 3 of 4 Approved by Council: Deputy Mayor Hattenburg noted that he attended the Habitat for Humanity ribbon cutting event and that these homes stay family homes and are a great asset to our community. He gave an update on the Appleway Trail at university and noted that 700 trees from lands council were planted that the Conservation District staff was on site as well to assist. Deputy Mayor Hattenburg closed by noting that he attended boy scout merit badge event. CITY MANAGER COMMENTS Deputy City Manager Lamb addressed the public comments and spoke about the current Public Safety Committee members and that they are recommended by the mayor and then provided named the members of council. Mr. Blegen came forward about a Spokane Regional Transportation Council (SRTC) support letter for a grant application to gather information on data and analysis for collisions and near miss crashes. The council reviewed the letter and provided consensus to allow Deputy Mayor Hattenburg to sign the support letter. Mr. Lamb provided details on the Wellesley Ave Preservation Project that starts next week and noted that this project is one where we took community input and revised the project to better serve the community. Mr. Lamb closed noting that it would be appropriate for a five-minute executive session. EXECUTIVE SESSION It was moved by Councilmember Higgins, seconded to go into executive session for potential acquisition of real estate for approximately 10 minutes and that no action will be taken upon return to open session. Vote by acclamation: in favor: Unanimous. Opposed: None. Motion carried. Council adjourned into Executive Session at 8:13p.m. At 8:19p.m. Deputy Mayor Hattenburg declared Council out of executive session. It was moved by Councilmember Higgins, seconded and unanimously agreed to adjourn at 8:20p.m. ATTEST: ______________________________ Pam Haley, Mayor ___________________________ Marci Patterson, City Clerk Council Meeting Minutes, Study Session: 06-17-2025 Page 4 of 4 Approved by Council: MINUTES City of Spokane Valley City Council Special Meeting Community Conversations Tuesday, June 17, 2025 The meeting was called to order at 5:00 p.m. The meeting was held in person by Council and staff at the Spokane Valley City Hall. ___________________ Attendance: Councilmembers Staff Tim Hattenburg, Deputy Mayor John Hohman, City Manager Rod Higgins, Councilmember Erik Lamb, Deputy City Manager Laura Padden, Councilmember Jill Smith, Communications Manager Ben Wick, Councilmember Chelsie Walls, Finance Director Al Merkel, Councilmember Dave Ellis, Police Chief Mike Basinger, Econ. Development Director John Bottelli, Parks & Rec Director Gloria Mantz, City Services Administrator Robert Blegen, Public Works Director Virginia Clough, Legislative Policy Coordinator Marci Patterson, City Clerk OPEN HOUSE STYLE FORMAT: 1. Display Boards with Project Information Staff provided multiple conversation display boards with information on current park projects. Information included boards on various projects happening within the city and Proposition 1 information board. Multiple staff members were available at the open house to provide additional detailed information on the projects and any other topics that the citizens wanted to speak about. Councilmembers were also available to speak with residents regarding their feedback on the projects and recommendations from the public. The meeting adjourned at 5:55p.m. ATTEST: ______________________________ Pam Haley, Mayor ___________________________ Marci Patterson, City Clerk Council Meeting Minutes, Special Meeting Community Conversations 06-17-25 Page 1 of 1 Approved by Council: MINUTES City of Spokane Valley City Council Meeting Formal B Format Tuesday, July 15, 2025 Deputy Mayor Hattenburg called the meeting to order at 6:00 p.m. The meeting was held in person in Council Chambers, and also remotely via Zoom meeting. ___________________ Attendance: Councilmembers Staff Tim Hattenburg, Deputy Mayor John Hohman, City Manager Rod Higgins, Councilmember Gloria Mantz, City Services Administrator Laura Padden, Councilmember Kelly Konkright, City Attorney Jessica Yaeger, Councilmember Tony Beattie, Senior Deputy City Attorney Ben Wick, Councilmember Chelsie Walls, Finance Director Al Merkel, Councilmember John Bottelli, Parks & Rec Director Robert Blegen, Public Works Director Virgina Clough, Legislative Policy Coordinator Absent: Sean Walter, Assistant Police Chief Pam Haley, Mayor Steve Roberge, Planning Manger John Whitehead, HR Director Jill Smith , Communications Manager Chad Knodel, IT Manager Jonny Solberg, IT Specialist Marci Patterson, City Clerk INVOCATION: PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: City Clerk Patterson called roll; all Councilmembers were present except Mayor Haley. It was moved by Councilmember Yaeger, seconded and unanimously agreed to excuse Mayor Haley. APPROVAL OF AMENDED AGENDA It was moved by Councilmember Higgins, to approve the amended agenda. Vote by acclamation: in favor: Deputy Mayor Hattenburg, Councilmembers Wick, Higgins, Padden and Yaeger. Opposed: Councilmember Merkel. Motion carried. SPECIAL GUESTS/PRESENTATIONS: Mr. Terry Powell, You Rock Recognition Award Deputy Mayor Hattenburg introduced Mr. Powell and spoke about the work he had done within our community. Mr. Powell accepted the award and thanked everyone for attending the meeting to celebrate with him. Deputy Mayor Hattenburg also took a moment to reflect and remember former Mayor Tom Towey as he had recently passed away. PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: After Deputy Mayor Hattenburg explained the process, he invited public comment. Mike Dolan, Spokane Valley; Ben Lund, Spokane Valley; provided comments on various topics. EXECUTIVE SESSION: Potential Litigation \[RCW 42.30.110(1)(i)\]. It was moved by Councilmember Higgins and seconded that Council adjourn into executive session for approximately 20 minutes to discuss potential litigation, and that action will be taken upon return to open session. Vote by acclamation: in favor: Deputy Mayor Hattenburg, Councilmembers Wick, Higgins, Padden, Council Meeting Minutes, Study Session: 07-15-2025 Page 1 of 3 Approved by Council: and Yaeger. Opposed: Councilmember Merkel. Motion carried. Council adjourned into Executive Session at 6:15p.m. At 6:35p.m.Senior Deputy City Attorney Beattie requested the executive session be extended for three minutes. At 6:38p.m. Senior Deputy City Attorney Beattie requested the executive session be extended by an additional four minutes. At 6:43p.m. Deputy Mayor Hattenburg declared Council out of executive session, at which time council moved into the action items for the evening. ACTION ITEMS: 1. Resolution 25-015 Pines Rd./BNSF GSP Reject All Bids Robert Blegen It was moved by Councilmember Higgins, seconded to suspend the rules and adopt Resolution 25-015, Pines Rd/BNSF GSP rejecting all bids for the Pines Road/BNSF Grade Separation Project and authorizing further calls for bids for the same. Mr. Blegen provided background on the Pines/BNSF GSP project and an overview of the request for bids. Mr. Blegen stated that there were four bids that were submitted and reviewed by staff. He provided details regarding the need to reject all bids and re-bid the project. Mr. Blegen and Ms. Amsden noted that a re-bid of the project would not delay the overall project as there were other areas of the project that were still active and moving forward. Deputy Mayor Hattenburg invited public comments. Ben Lund, Spokane Valley; Mike Dolan, Spokane WA; Darrin Horner, Spokane Valley; Al Shrock, Spokane Valley provided comments. City Manager Hohman addressed some of the questions and noted that we are not starting from scratch and that we will not lose funding. He stated that there were irregularities in each of the bids and the city needed to proceed safely to reject all bids. Vote by acclamation: in favor: Deputy Mayor Hattenburg, Councilmembers Padden, Wick, Higgins and Yaeger. Opposed: Councilmember Merkel. Motion carried. 1a. Resolution 25-014 Surplus Real Property Tony Beattie It was moved by Councilmember Higgins, seconded to approve Resolution 25-014 declaring as surplus certain real property of the City. Mr. Beattie provided details on the property location and the need to surplus the property. He noted that upon adoption, Habitat for Humanity of Spokane will bear the costs of the transfer of the property, including closing, debt service and other liabilities. Council did not have any questions. Deputy Mayor Hattenburg invited public comments; no comments were provided. Vote by acclamation: in favor: Deputy Mayor Hattenburg, Councilmembers Padden, Wick, Higgins and Yaeger. Opposed: Councilmember Merkel. Motion carried. 2. Motion Consideration: Spokane Regional Health District Agreement - Gloria Mantz It was moved by Councilmember Higgins, seconded to authorize the City Manager to execute the ILA with SRHD. Ms. Mantz provided background on the agreement and noted that there had not been any changes to the ILA since the last time it was presented to council. Councilmember Merkel moved to amend the motion to add those items (speaking to items that may have been discussed previously). The amendment died for lack of a second. Council noted that there were not any items previously discussed to add. Vote by acclamation: in favor: Unanimous. Opposed: None. Motion carried. NON-ACTION ITEMS: 3. Admin Report: Aging and Long-Term Care Presentation John Hohman, Lynn Kimball City Manager Hohman introduced Ms. Lynn Kimball, Executive Director for the Aging and Long Term Care of Eastern Washington. Ms. Kimball proceeded with a PowerPoint presentation that included the five counties that they serve, who they serve in the communities, the vision of care, the contact information for assistance for the seniors, the resources available, how many were provided services in 2024, the 2024 demographic data, the race/ethnicity distributions, and the role for programs in the community. Council discussed how citizens may qualify for the home repairs, how much funding was going to be provided in the next year, and what an impact the program has in our community. 4. Admin Report: Steering Committee of Elected Officials Interlocal Agreement Steve Roberge Mr. Roberge provided details on the need for the modifications for the ILA. He stated that the change in the interlocal agreement would be the addition of the Spokane and Kalispel Tribes to the group. Councilmember Merkel asked how those tribes were chosen. Mr. Roberge noted that they are nationally recognized tribes. Council provided consensus to return with a motion consideration at a future meeting. Council Meeting Minutes, Study Session: 07-15-2025 Page 2 of 3 Approved by Council: 5. Admin Report: Fatbeam Franchise Update -Tony Beattie Senior Deputy City Attorney Beattie spoke about the Fatbeam Telecommunications Franchise agreement and noted that it is set to expire in August of this year. Therefore there is a need to update the franchise agreement and that Fatbeam will continue to install, construct, operate, maintain, replace and use all necessary equipment and facilities to place telecommunications facilities in, under, on, across, over, through, along or below the public rights-of-way located in the City of Spokane Valley, as approved under City permits. He also noted that m local education facilities. Council did not have any questions and provided consensus to move forward with updating the franchise and return with a first reading for the Ordinance. INFORMATION ONLY: GENERAL PUBLIC COMMENT OPPORTUNITY: Mayor Haley stated that the general public comment rules still apply and called for public comments. No comments were provided. COUNCIL COMMENTS Councilmember Merkel spoke about the form of government and talked about the need for a report for someone to tell us who is working on certain projects. He also spoke about the city manager. Councilmember Wick spoke about the National Tandem Bike Ride Association and noted that 180 individuals participated in the tandem bicycle event this year. He noted that numbers were down, but that could be due to the lack of Canadian participants. Councilmember Higgins had no comments. Councilmember Padden spoke about the strong mayor form of government in our surrounding communities. She noted that our city manager form of government is becoming more popular across the state and nation. She spoke about public safety and said that this was a difficult month and spoke about all of the issues that have come up locally. She said that she was grateful and thankful for the efforts of our emergency responders th and closed with details on the upcoming national night out event on August 5. Councilmember Yaeger spoke about our structure of government, the cross-course tour today in the wind, and noted that she went to a meeting last night and Sheriff Nowels was in attendance and spoke and provided details about the number of crimes in area. MAYOR'S COMMENTS Deputy Mayor Hattenburg concurred with the information about Sheriff Nowels and the information he provided at the meeting. He also noted that Sheriff Nowels is available and open to speak to the community about crime in the area. Deputy Mayor Hattenburg took a moment to thank staff for all their work they do and continue to do for the city. CITY MANAGER COMMENTS City Manager Hohman spoke about the Model Irrigation letter of support and the project that will be applied for. The council reviewed the letter and provided consensus to allow Deputy Mayor Hattenburg to sign the support letter. Mr. Hohman also spoke about the police being successful in a grant application for a community outreach engagement trailer. Assistant Chief Walter noted that the trailer has not been built yet so it can be modified to our needs and the events that we want it to go to. It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to adjourn at 7:27p.m. ATTEST: ______________________________ Pam Haley, Mayor ___________________________ Marci Patterson, City Clerk Council Meeting Minutes, Study Session: 07-15-2025 Page 3 of 3 Approved by Council: MINUTES City of Spokane Valley City Council Regular Meeting Formal Format A Tuesday, July 22, 2025 Deputy Mayor Hattenburg called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. ___________________ Attendance: Councilmembers Staff Tim Hattenburg, Deputy Mayor John Hohman, City Manager Laura Padden, Councilmember Erik Lamb, Deputy City Manager Ben Wick, Councilmember Gloria Mantz, City Services Administrator Rod Higgins, Councilmember Tony Beattie, Sr. Deputy City Attorney Al Merkel, Councilmember Kelly Konkright, City Attorney Chelsie Walls, Finance Director Robert Blegen, Public Works Director Absent: Dave Ellis, Police Chief Pam Haley, Mayor John Whitehead, Human Resources Director Jessica Yaeger, Councilmember Jill Smith, Communications Manager Adam Jackson, Engineering Manager Sarah Farr, Accting & Finance Program Manager Justan Kinsel, IT Specialist Jonny Solberg, IT Specialist Marci Patterson, City Clerk INVOCATION: Pastor Jeremy Anglin, Valley Real Life gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called roll; all Councilmembers were present except Mayor Haley and Councilmember Yaeger. It was moved by Councilmember Wick, seconded and unanimously agreed to excuse Mayor Haley and Councilmember Yaeger. APPROVAL OF AGENDA It was moved by Councilmember Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a PROCLAMATIONS: Cycle Celebration Deputy Mayor Hattenburg read the proclamation and Peggy Doering with Valleyfest accepted the proclamation and spoke about events coming to the area to celebrate. GENERAL PUBLIC COMMENT OPPORTUNITY: After Deputy Mayor Hattenburg explained the process, he invited comments from the public. Bob West, Spokane Valley; Ben Lund, Spokane Valley; Daryl Williams, Spokane Valley; John Harding, Spokane Valley; Debbie Shrock, Spokane Valley; Al Shrock, Spokane Valley provided general comments. CONSENT AGENDA: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers, July 22, 2025, Request for Council Action Form: $1,693,826.05. Council Meeting Minutes, Formal: 07-22-2025 Page 1 of 3 Approved by Council: b. Approval of Payroll for Pay Period ending July 15, 2025: $707,576.20. It was moved by Councilmember Higgins, seconded and unanimously agreed to approve the Consent Agenda. ACTION ITEMS: 2. Motion Consideration: Council Goals & Priorities for Lodging Tax Funds - Sarah Farr, Chelsie Walls It was moved by Councilmember Higgins, seconded to approve the Council goals and priorities for the use of lodging tax revenues as written. Ms. Farr introduced the goals and noted the incorporated changes that the council requested at the meeting on July 8th. Ms. Farr went over those changes and the amounts in the funding and in the application process. Deputy Mayor Hattenburg invited public comments. John Harding, Spokane Valley provided comment. Council discussed the incorporated changes and noted that they were pleased with the changes and Councilmember Wick noted that this is just the funding and the process and that the council is not voting on specific projects at this time. Vote by acclamation: in favor: Unanimous. Opposed: None. Motion carried. NON ACTION ITEMS: 3. Admin Report: SREC Update Erik Lamb, Chief Ellis, Lori Markham Mr. Lamb introduced Kim Arredondo, Deputy Director, Lori Markham, Executive Director of Spokane Regional Emergency Communications and Chief Ellis. Ms. Markham presented a PowerPoint presentation that included an agency overview, the governance and member overview, agency highlights, operations overview and a City of Spokane update. Ms. Markham noted all the agencies represented, the ACE accreditation, the new computer aided dispatch (CAD) system, the new facility updates in Spokane Valley, employer recognition awards, WSRB ratings impact in our community, and future technology in emergency communications. Ms. Arredondo reviewed the operations overview and trends that they have been tracking, EMD stats over a four-year trend, and a crime check survey overview. Ms. Markham provided details on the city of Spokane update and their decision to leave SREC and the details of the coordinated transition for Spokane to exit. Ms. Markham detailed the many meetings that SREC had with Spokane and the mediation that they had but ultimately led to Spokane choosing to leave and become their own dispatch entity. Council discussed the amount of funding that the City of Spokane contributed to SREC, the number of representatives from Spokane that currently sit on the SREC Board, changes in fees from SREC, and the CAD platforms being used by all the agencies. 4. Admin Report: Potential Grant Opportunity: Transportation Improvement Board (TIB) Adam Jackson Mr. Jackson presented a PowerPoint presentation that included an overview of what the Transportation Improvement Board is comprised of and how they operate, the TIB funding and when applications are due, the recommended projects that included Sullivan from 8th to 24th, Barker Corridor (4th roundabout), Barker Cooridor (Sprague -4th), and Sullivan Park (sidewalk connection). Mr. Jackson provided additional details on each of the projects. Council discussed the shared pathway on Sullivan and Mr. Jackson provided a definition of a shared pathway and how it would score with the TIB as it was a unique project. Councilmember Padden noted that the pathway runs adjacent to city owned property and could be good if the city develops that property. Council provided consensus to move forward with a motion consideration for a future meeting with the list of projects as discussed. 5. Admin Report: 5 Year Plan Update Gloria Mantz, Eric Robison Ms. Mantz and Mr. Robison presented a PowerPoint that included an update on the 5-year homeless housing plan. The details included a background on the CoC Regional 5-year plan and the recoding revenue, the need for the city to adopt a plan by December 31, 2025, the updated commerce request plan objectives, a review of the community feedback received by CoC, details on the priorities identified, details of the plan metrics, plan timelines and what the plan must include. Mr. Robison noted that there is still room for input from council and changes are still taking place with the CoC plan. They detailed the next steps for the plan. Council did not have any additional remarks from the presentation. INFORMATION ONLY (will not be reported or discussed) Council Meeting Minutes, Formal: 07-22-2025 Page 2 of 3 Approved by Council: 6. Department Monthly Reports 7. Fire Dept Monthly Report GENERAL PUBLIC COMMENT OPPORTUNITY: After Deputy Mayor Hattenburg explained the process, he invited comments from the public; no comments were offered. COUNCILMEMBER REPORTS Councilmember Merkel began speaking about comments regarding city management, retaliation and the use of city facilities for campaigning. Councilmember Higgins poised a point of order and stated that this was not the meeting for comments, but for reports on committees. Deputy Mayor Hattenburg agreed with the point of order and Councilmember Merkel continued the same comment speech. Once again, agreed and Councilmember Merkel continued reporting on a court date. Deputy Mayor Hattenburg ruled that Councilmember Merkel was out of order and moved on with reports from Councilmember Wick. Councilmember Wick: attended the AWC committee meeting with OFM and spoke about the increase in cities growth and noted that our city saw quite a bit of growth with a 1400 population increase and that the City of Spokane grew 1700 in population. He noted that the growth was from migration not birth rates. Councilmember Padden: stated that she had nothing to report. Councilmember Higgins: attended the clean air agency meeting and noted the air quality to date has been good to date and that they are preparing for smoke season with a moke Ready Spokane website to assist with concerns of smoke in the air and how to prepare for it. He also spoke about the future of waste to energy plant and that it depends on the carbon tax. Councilmember Higgins also attended the SRTC meeting and noted that the financial contributions are imperative as a match for grants and other expenses and that the SRTC call for projects 2027- 2029 were active and leading the list was Sullivan project. Deputy Mayor Hattenburg provided an update on STA and noted the dollar fares available to multiple people throughout the community and also congratulated Karl Otterstrom on accepting the CEO position with STA. ADVANCE AGENDA There were no suggested changes to the Advance Agenda. CITY MANAGER COMMENTS City Manager Hohman spoke about last week and the campaigning from the dais and asked City Attorney Konkright to review state law and what council is required to do. Mr. Konkright spoke about the law and noted that it prevents city officials and staff from using city facilities and any city resources for campaign purposes. City staff and elected officials cannot use the city internet, the city facilities directly or indirectly, and cannot use the city websites. They are restricted to providing information regarding ballot measures. Mr. Konkright noted past issues that have come up and reviewed those specific items. He closed with reminding the council that they shouldn't be using city resources for campaigning and that comments that are posted on social media run by the city will no longer be allowed due to comments being posted by a Councilmember. EXECUTIVE SESSION It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to adjourn at 7:49p.m. ATTEST: ________________________________ Pam Haley, Mayor ____________________________ Marci Patterson, City Clerk Council Meeting Minutes, Formal: 07-22-2025 Page 3 of 3 Approved by Council: MINUTES City of Spokane Valley City Council Meeting Formal B Format Tuesday, July 29, 2025 Deputy Mayor Hattenburg called the meeting to order at 6:00 p.m. The meeting was held in person in Council Chambers, and also remotely via Zoom meeting. ___________________ Attendance: Councilmembers Staff Tim Hattenburg, Deputy Mayor John Hohman, City Manager Rod Higgins, Councilmember Erik Lamb, Deputy City Attorney Laura Padden, Councilmember Kelly Konkright, City Attorney Jessica Yaeger, Councilmember Gloria Mantz, City Services Administrator Ben Wick, Councilmember Chelsie Walls, Finance Director Al Merkel, Councilmember John Bottelli, Parks & Rec Director Virgina Clough, Legislative Policy Coordinator Absent: Dave Ellis, Police Chief Pam Haley, Mayor John Whitehead, HR Director Steve Roberge, Planning Manager Jill Smith, Communications Manager Chad Knodel, IT Manager Jonny Solberg, IT Specialist Marci Patterson, City Clerk INVOCATION: Kevin Carlson, Valley Real Life gave the invocation. PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: City Clerk Patterson called roll; all Councilmembers were present except Mayor Haley. It was moved by Councilmember Yaeger, seconded and unanimously agreed to excuse Mayor Haley. APPROVAL OF AGENDA It was moved by Councilmember Higgins, seconded and unanimously agreed to approve the agenda. SPECIAL GUESTS/PRESENTATIONS: PROCLAMATIONS: National Health Center Week Deputy Mayor Hattenburg read the proclamation and Ms. Tamitha Shockley French, VP of Communications and Public Policy of CHAS Health accepted the proclamation and spoke about CHAS Health and the importance of the health centers. GENERAL PUBLIC COMMENT OPPORTUNITY: After Deputy Mayor Hattenburg explained the process, he invited public comment. Ben Lund, Spokane Valley; provided comments. ACTION ITEMS: 1. Ordinance 25-012: First Read Fatbeam Franchise Tony Beattie After City Clerk Patterson read the Ordinance title, it was moved by Councilmember Higgins and seconded to advance Ordinance 25-012 to a second ordinance reading. Mr. Konkright explained the ordinance and noted that it was necessary as the current franchise agreement was set to expire later this year. Mr. Konkright also stated that the only changes were to the fees and that it was to bring them current with other related fees. Deputy Mayor Hattenburg invited public comments. No public comments were offered. Vote by acclamation on the motion: in favor: Unanimous. Opposed: None. Motion carried. Council Meeting Minutes, Study Session: 07-29-2025 Page 1 of 4 Approved by Council: 2. Ordinance 25-013: First Read Emergency Interim Ord. for Communications Tower Restrictions Kelly Konkright, Steve Roberge, Lori Markham After City Clerk Patterson read the Ordinance title, it was moved by Councilmember Higgins and seconded to move to waive the rules and adopt Interim Ordinance 25-013. Mr. Lamb introduced Lori Markham, Executive Director of SREC and Dusty Patrick, SREC Technical Services Director. Mr. Lamb provided background information regarding the need for the emergency ordinance. Mr. Lamb noted the lease agreement that will be coming to an end in December at the current location of SREC so they will need to get into their new location as soon as possible. The ordinance will allow them to move forward with the permitting process and getting the details, application and work plan finalized. Mr. Konkright noted that the ordinance sets the public hearing for the 60 day time frame and the current term of the ordinance is for 6 months and can be extended if necessary, upon approval. The exemption would provide tower height for emergency responder purposes and would not be applicable to other cell providers. Council discussed the need for the emergency, where the 60 ft height rule came from, and at what point staff and SREC realized that the taller tower would be needed. Councilmember Padden asked if SREC had spoken with the surrounding businesses to make sure there were not any concerns or other risks for the taller tower. Ms. Markham noted that they made sure that the taller tower would not be a barrier for the surrounding area. Deputy Mayor Hattenburg invited public comments. John Harding, Spokane Valley; Ben Lund, Spokane Valley provided comments. Councilmember Merkel stated that it is important to look into the dual generation and look at propane and it is obviously an emergency but left puzzled by how it arrived. Councilmember Higgins made a motion to call for the question and there was a second for the motion. At the same time Councilmember Merkel called a point of order multiple times and stated it was not a privileged motion, and he could not be interrupted. Deputy Mayor Hattenbrug stated that it was and that was how he was ruling and moved forward with the motion to call for the question. Vote by acclamation on the motion: in favor: Deputy Mayor Hattenburg, Councilmembers Padden, Higgins and Yaeger. Opposed: Councilmembers Merkel and Wick. Motion carried. Councilmember Merkel continued with his point of order request and demanded to ask the parliamentarian. City Clerk Patterson stated that requests for a ruling from the parliamentarian are to come from the Mayor. Deputy Mayor Hattenburg then requested a ruling and Clerk Patterson stated yes, it was a privileged motion and could allow for the call. Deputy Mayor Hattenburg continued with the original motion on the floor and called for the vote. Vote by acclamation on the motion: in favor: Unanimous. Opposed: None. Motion carried. 3. Motion Consideration: Steering Committee of Elected Officials ILA - Steve Roberge It was moved by Councilmember Higgins, seconded to approve the amendment to the GMA Joint Planning Interlocal Agreement and authorize the city to execute the same. Mr. Roberge explained that the amendment was to allow for a state change and would include the Spokane and Kalispel Tribes, each with one elected representative to the SCEO board. The council discussed when the new members would Deputy Mayor Hattenburg invited public comments. Kim, Spokane Valley; John Harding provided comments. Vote by acclamation on the motion: in favor: Unanimous. Opposed: None. Motion carried. 4. Motion Consideration: Potential Grant Opp: Transportation Improvement Board (TIB) Adam Jackson It was moved by Councilmember Higgins, seconded to authorize the City Manager or designee to apply for TIB Grants for the projects identified in Table 1. Ms. Mantz provided a brief background on the projects and noted that nothing changed from the previous presentation and asked for any questions. The council discussed the budget and financial impacts to the REET funds. Ms. Walls noted that the finance staff watches the REET funds very closely and is not anticipating any dips in revenues at this time and will continue to constantly evaluate. Deputy Mayor Hattenburg invited public comments. Kathy, Spokane Valley provided comment. Vote by acclamation: in favor: Deputy Mayor Hattenburg, Councilmembers Padden, Wick, Higgins and Yaeger. Opposed: Councilmember Merkel. Motion carried. NON-ACTION ITEMS 5. Admin Report: Point in Time Count Eric Robison, Arielle Anderson, Amanda Martinez Mr. Robison introduced Ms. Amanda Martinez, Lead Information Systems Analyst and Ms. Arielle Anderson, Director for Community Housing and Human Services Department with the City of Spokane. Ms. Council Meeting Minutes, Study Session: 07-29-2025 Page 2 of 4 Approved by Council: Martinez and Ms. Andersen provided a PowerPoint presentation that included details on the point in time count (PIT) that captures the number of individuals that are experiencing homelessness. The presentation included an introduction, the PIT date of January 22, 2025, the unsheltered survey locations, the sheltered survey locations, the PIT Count overview, a graph of all populations of persons counted, a graph of youth populations of persons counted, a graph of veteran populations of person counted, a graph of the demographic totals, a PIT count trend, a PIT count trend of prior residence, a graph of the 2025 housing inventory count, a housing inventory count emergency shelter graph, a count of total beds by population type, the trends by project types, and providing additional context to the numbers that were captured in the count. They also reviewed areas to further evaluate, strategic investments underway, and provided website links to the reports that were reviewed. Mr. Robison provided details on the count and noted that it takes place over a five-day timeline and provided details on the data point information and the low count from 2024 from Spokane Valley. Council discussed the number of beds used at the emergency shelters, the categories used for questions during the PIT count, and the service providers at the shelter locations. 6. Admin Report: EWU Economic Trends Report Teri Stripes, Dr. Cullen Ms. Stripes introduced Dr. Cullen and Dr. Jones with Eastern Washington University (EWU) Public Policy & Economic Analysis Department and provided details on what the presentation would be covering. Dr. Cullen and Dr. Jones provided details with a PowerPoint presentation that included an overview on the insights about important city trends. The presentation reviewed estimates on the population growth, the share of the county population, a slight tapering of the civilian labor force in the past year, civilian labor trends, a summary of aggregate employment measures, quarterly employment in county healthcare and social assistance, government in the county, county retailing continues to decline, employment in hospitality continues to decline, employment in manufacturing stagnant, and construction growth continues to decline. They also spoke about housing and gave details on single family residence units holding steady at the moment, large surge in apartments, average valuation of a permitted multi family unit is falling, home buying is becoming more affordable, first time homebuyers are seeing an increase in affordability, renting continues to become more affordable, low income renters see an increase in housing affordability, and provided a summary of the housing construction and affordability. Dr. Jones reviewed the quarterly taxable retail sales and a more up to date graph on retail sales, and a look ahead at the WA economy. INFORMATION ONLY: GENERAL PUBLIC COMMENT OPPORTUNITY: Deputy Mayor Hattenburg stated that the general public comment rules still apply and called for public comments. Joseph Ghodsee, Spokane Valley; John Harding, Spokane Valley provided comments. COUNCIL COMMENTS Councilmember Merkel spoke about accountability and that he had been interrupted multiple times throughout meetings and also noted that he appreciated the function of SREC, but this was a totally predictable issue and wasn't an issue and was a failure on the part of the city. Councilmember Wick congratulated the community on the Greenacres Park ribbon cutting, also spoke about the movies in the park and that he enjoyed them. He noted that he was at a meeting and spoke with fire dist. 9 and they lost a firefighter that fell off a bridge and that they are looking to rename the bridge in his honor. He closed with an MRSC update on funding for the rosters. Councilmember Higgins stated he had nothing to report. Councilmember Padden spoke about credibility and gave details on councilmember Merkel and his lack of credibility with the information that he provides. Councilmember Yaeger stated that she was home sick and unable to attend a previous meeting and that she watched the video. She spoke about comments during the meeting she missed. She also spoke about collaboration in the community and noted that most of the council shows up to serve and help guide the community. She noted that one councilmember chooses to continue breaking the oath of office, chooses hostility and defiance and that his actions are disruptive. MAYOR'S COMMENTS Council Meeting Minutes, Study Session: 07-29-2025 Page 3 of 4 Approved by Council: Deputy Mayor Hattenburg spoke about the non-profits that are working with the schools regarding homeless situations and continue to help find assistance for those students. Deputy Mayor Hattenburg also spoke about the SREC presentation and provided a cross-course update with factual information and noted that he wanted to clear up some of the false information that had come out about the cross course and potential events. CITY MANAGER COMMENTS City Manager Hohman spoke about the comments on accountability and providing accurate information and noted how troubling wrong information can be in the community. Mr. Hohman provided details about a support letter for MultiCare Health Systems for a certificate of need application as they are looking to establish a freestanding MEC Ambulatory surgery center in Spokane Valley. The council reviewed the letter and provided consensus to allow Deputy Mayor Hattenburg to sign the support letter. Mr. Hohman closed with a reminder that there is not a council meeting next week as it is National Night Out and election day. It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to adjourn at 8:27p.m. ATTEST: ______________________________ Pam Haley, Mayor ___________________________ Marci Patterson, City Clerk Council Meeting Minutes, Study Session: 07-29-2025 Page 4 of 4 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 12, 2025 Department Director Approval: Check all that apply: consent old business new business public hearing informationadmin. reportpending legislationexecutive session AGENDA ITEM TITLE:Second Reading Ordinance 25-012 Fatbeam Telecommunications Franchise GOVERNING LEGISLATION: RCW 35A.47.040 PREVIOUS COUNCIL ACTION TAKEN: On July 28, 2015, City Council voted to adopt Ordinance 15-014, a telecommunications franchise to Fatbeam; Administrative Report for Draft Ordinance 25-012 on July 15, 2025; First reading of Ordinance 25-012 on July 29, 2025. BACKGROUND: Fatbeam currently owns and operates telecommunications facilities within the public rights-of-way pursuant to Franchise Ordinance 15-014. Ordinance 15-014 is set to expire in August of this year. This Franchise Ordinance 25-012 will extend the nonexclusive franchise rights to Fatbeam for another ten years beginning on the effective date. The Franchise will allow Fatbeam to continue to install, construct, operate, maintain, replace and use all necessary equipment and facilities to place telecommunications facilities in, under, on, across, over, through, along or below the public rights-of-way located in the City of Spokane Valley, as approved under City permits. Much of Fatbeam’s operations include providing telecommunication fiber to local education facilities. All costs to operate, and maintain its facilities will be borne by Fatbeam, and Fatbeam will be required to maintain its insurance and bonds in accordance with the terms of the franchise. The City will publish, at Fatbeam’s cost, a summary of the franchise in the newspaper following adoption. The franchise will become effective five days after publication. OPTIONS: (1) Adopt Ordinance 25-012; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move to approve Ordinance 25-012 granting a telecommunications franchise to Fatbeam. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Kelly Konkright, City Attorney ___________________________________________________________________________ ATTACHMENTS: Ordinance 25-012 granting a telecommunications franchise to Fatbeam. CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 25-012 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, GRANTING A NON-EXCLUSIVE FRANCHISE TO FATBEAM TO CONSTRUCT, MAINTAIN AND OPERATE TELECOMMUNICATIONS FACILITIES WITHIN THE PUBLIC RIGHTS-OF-WAY OF THE CITY OF SPOKANE VALLEY, AND OTHER MATTERS RELATING THERETO. WHEREAS, RCW 35A.47.040 authorizes the City to grant, permit, and regulate “nonexclusive franchises for the use of public streets, bridges or other public ways, structures or places above or below the surface of the ground for railroads and other routes and facilities for public conveyances, for poles, conduits, tunnels, towers and structures, pipes and wires and appurtenances thereof for transmission and distribution of electrical energy, signals and other methods of communication, for gas, steam and liquid fuels, for water, sewer and other private and publicly owned and operated facilities for public service”; and WHEREAS, RCW 35A.47.040 further requires that “no ordinance or resolution granting any franchise in a code city for any purpose shall be adopted or passed by the city’s legislative body on the day of its introduction nor for five days thereafter, nor at any other than a regular meeting nor without first being submitted to the city attorney, nor without having been granted by the approving vote of at least a majority of the entire legislative body, nor without being published at least once in a newspaper of general circulation in the city before becoming effective”; and WHEREAS, this Ordinance has been submitted to the city attorney prior to its passage; and WHEREAS, the Council finds that the grant of the Franchise contained in this Ordinance, subject to its terms and conditions, is in the best interests of the public, and protects the health, safety, and welfare of the citizens of this City. NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, do ordain as follows: Section 1. Definitions. For the purpose of this Ordinance, the following words and terms shall have the meaning set forth below: “City Manager” means the City Manager or designee. “Community and Public Works Director” shall mean the Spokane Valley Community and Public Works Director or his/her designee. “construction”or “construct”shall mean constructing, digging, excavating, laying, testing, operating, extending, upgrading, renewing, removing, replacing, and repairing a facility. Ordinance 25-012, Fatbeam Telecommunications Franchise 1 of 17 “day” shall mean a 24-hour period beginning at 12:01 AM. If a thing or act is to be done in less than seven days, intermediate Saturdays, Sundays and legal holidays shall be excluded in the computation of time. “franchise” (sometimes referred to as Ordinance) shall mean the legal document issued by the City which grants rights to Grantee to construct and operate its telecommunication facilities as set forth herein. “franchise area” shall mean the entire geographic area within the City as it is now constituted or may in the future be constituted. “hazardous substances”shall have the same meaningas RCW 70.105D.020(10). “maintenance, maintaining or maintain” shall mean the work involved in the replacement and/or repair of facilities, including constructing, relaying, repairing, replacing, examining, testing, inspecting, removing, digging and excavating, and restoring operations incidental thereto. “permittee” shall mean a person or entity who has been granted a permit by the Permitting Authority. “permitting authority” shall mean the City Manager or designee authorized to process and grant permits required to perform work in the rights-of-way. “product” shall refer to the item, thing or use provided by the Grantee. “public property” shall mean any real estate or any facility owned by the City. “relocation” shall mean any required move or relocation of an existing installation or equipment owned by Grantee whereby such move or relocation is necessitated by installation, improvement, renovation or repair of another entity’s facilities in the rights- of-way, including Grantor’s facilities. “right-of-way” shall refer to the surface of and the space along, above, and below any street, road, highway, freeway, lane, sidewalk, alley, court, boulevard, parkway, drive, Grantee easement, and/or public way now or hereafter held or administered by the City. “streets” or “highways” shall mean the surface of, and the space above and below, any public street, road, alley or highway, within the City used or intended to be used by the general public, to the extent the City has the right to allow the Grantee to use them. “telecommunications facilities” shall mean any of the plant, equipment, fixtures, appurtenances, antennas, and other facilities necessary to furnish and deliver telecommunications services, including but not limited to poles with crossarms, poles without crossarms, wires, lines, conduits, cables, communication and signal Ordinance 25-012, Fatbeam Telecommunications Franchise 2 of 17 lines and equipment, braces, guys, anchors, vaults, and all attachments, appurtenances, and appliances necessary or incidental to the distribution and use of telecommunications services. The abandonment by Grantee of any telecommunications facilities as defined herein shall not act to remove the same from this definition. Section 2. Grant of Franchise. The City of Spokane Valley, a Washington municipal corporation (hereinafter the “City”), hereby grants untoFatbeam(hereinafter “Grantee”), a franchise for a period of 10 years, beginning on the effective date of this Ordinance, to install, construct, operate, maintain, replace and use all necessary equipment and facilities to place telecommunications facilities in, under, on, across, over, through, along or below the public rights- of-way located in the City of Spokane Valley, as approved under City permits issued pursuant to this franchise(hereinafter the “franchise”). This franchise does not permit Grantee to use such facilities to provide cable services as defined by 47 C.F.R. § 76.5(ff). Section 3. Fee. No franchise fee is assessed for telecommunications services providers in accord with the prohibition in state law (RCW 35.21.860). If the prohibition of telecommunications service provider franchise fees is removed or modified to allow a franchise fee, the parties agree to negotiate this provision as a material term on which agreement is required for continuation of this franchise, PROVIDED, the City must give one hundred eighty (180) days’ notice to invoke this provision and any franchise fee under it shall be prospective in nature. Nothing herein shall limit the City’s power to tax or recover any lawful expenses in connection with this Franchise Section 4. City Use. The following provisions shall apply regarding City use. A. Grantee agrees to reserve to the City the right to access four dark fiber strands (2 pair) along the route identified in Exhibit A as adopted or amended, within the boundaries of the City, for sole and exclusive municipal, non-commercial use or designation (the “City Reserved Fibers”). City agrees that it shall not use the City Reserved Fibers as a public utility provider of telecommunications business service to the public. B. The City shall have the right to access by connection to the City Reserved Fibers at existing Grantee splice points or reasonably established access points within the City limits; provided that all splicing shall be sole responsibility of the Grantee. The City shall provide at least 30 days written notice of intent to access the City Reserved Fibers. Upon any access or use of the City Reserved Fibers, City shall pay Grantee a recurring monthly charge of $34.00 per fiber pair per mile in use by the City (the “City Fiber Rate”) unless otherwise specifically agreed by both the parties in writing and shall enter into Grantee’sstandard “Fiber License Agreement” which shall govern the terms and conditions for use of the City Reserved Fibers. Said recurring monthly charge shall not be imposed until such time as the fiber is put into use by the City. C. In the event the City Reserved Fibers are the last fibers remaining in Grantee’s fiber bundle, then the following shall apply: Ordinance 25-012, Fatbeam Telecommunications Franchise 3 of 17 1. If the City is using the fibers, then the rate the City shall pay Grantee will change from the City Fiber Rate to Grantee’s standard commercial rate. 2. If the City is not using the fibers, the City shall have the option of abandoning the City Reserved Fibers in lieu of paying Grantee’s standard commercial rate. 3. If Grantee installs additional fiber capacity, the City’s right to use four dark fiber strands as set forth in subsections A and B, immediately above, shall again be in effect. D. The City shall pay all costs associated with constructing any connection to the City Reserved Fibers. The City Reserved Fibers shall have a term that matches the duration of this Franchise Ordinance (“Reserved Fiber Term”). E. Consistent with RCW 35.99.070, at such time when Grantee is constructing, relocating, or placing ducts or conduits in public rights-of-way, the Community and Public Works Director may require Grantee to provide the City with additional duct or conduit and related structures, at incremental cost, necessary to access the conduit at mutually convenient locations. Any ducts or conduits provided by Grantee under this section shall only be used for City municipal, non- commercial purposes. 1. The City shall not require that the additional duct or conduit space be connected to the access structures and vaults of the Grantee. 2. This section shall not affect the provision of an institutional network by a cable television provider under federal law. 3. Grantee shall notify the Community and Public Works Director at least 14 days prior to opening a trench at any location to allow the City to exercise its options as provided herein. Section 5. Recovery of Costs. Grantee shall reimburse the City for all costs of one publication of this franchise in a local newspaper, and required legal notices prior to any public hearing regarding this franchise, contemporaneous with its acceptance of this franchise. Grantee shall be subject to all permit and inspection fees associated with activities undertaken through the authority granted in this franchise or under City Code. Section 6. Non-Exclusivity.This franchise is granted upon the express condition that it shall not in any manner prevent the City from granting other or further franchises or permits in any rights-of-way. This and other franchises shall, in no way, prevent or prohibit the City from using any of its rights-of-way or affect its jurisdiction over them or any part of them. Section 7. Non-Interference with Existing Facilities.The City shall have prior and superior right to the use of its rights-of-way and public properties for installation and maintenance of its facilities and other governmental purposes. The City hereby retains full power to make all changes, relocations, repairs, maintenance, establishments, improvements, dedications or vacation of same as the City may deem fit, including the dedication, establishment, maintenance, and improvement of all new rights-of-way, streets, avenues, thoroughfares and other public properties Ordinance 25-012, Fatbeam Telecommunications Franchise 4 of 17 of every type and description. Any and all such removal or replacement shall be at the sole expense of the Grantee, unless RCW 35.99.060 provides otherwise. Should Grantee fail to remove, adjust or relocate its telecommunications facilities by the date established by the Community and Public Works Director’s written notice to Grantee and in accordance with RCW 35.99.060, the City may cause and/or effect such removal, adjustment or relocation, and the expense thereof shall be paid by Grantee. The owners of all utilities, public or private, installed in or on such public properties prior to the installation of the telecommunications facilities of the Grantee, shall have preference as to the positioning and location of such utilities so installed with respect to the Grantee. Such preference shall continue in the event of the necessity of relocating or changing the grade of any such public properties. Grantee’s telecommunications facilities shall be constructed and maintained in such manner as not to interfere with any public use, or with any other pipes, wires, conduits or other facilities that may have been laid in the rights-of-way by or under the City’s authority. If the work done under this franchise damages or interferes in any way with the public use or other facilities, the Grantee shall wholly and at its own expense make such provisions necessary to eliminate the interference or damage to the satisfaction of the Community and Public Works Director. Section 8. Construction Standards. All work authorized and required hereunder shall comply with all generally applicable City Codes and regulations. Grantee shall also comply with all applicable federal and state regulations, laws and practices. Grantee is responsible for the supervision, condition, and quality of the work done, whether it is by itself or by contractors, assigns or agencies. Application of said federal, state, and CityCodes and regulations shall be for the purposes of fulfilling the City’s public trustee role in administering the primary use and purpose of public properties, and not for relieving the Grantee of any duty, obligation, or responsibility for the competent design, construction, maintenance, and operation of its telecommunications facilities. Grantee is responsible for the supervision, condition, and quality of the work done, whether it is by itself or by contractors, assigns or agencies. If Grantee shall at any time be required, or plan, to excavate trenches in any area covered by this franchise, the Grantee shall afford the City an opportunity to permit other franchisees and utilities to share such excavated trenches, provided that: (1) such joint use shall not unreasonably delay the work of the Grantee; and (2) such joint use shall not adversely affect Grantee’s telecommunications facilities or safety thereof. Joint users will be required to contribute to the costs of excavation and filling on a pro-rata basis. Section 9. Protection of Monuments. Grantee shall comply with applicable state laws relating to protection of monuments. Section 10. Tree Trimming.The Grantee shall have the authority to conduct pruning and trimming for access to Grantee’s telecommunications facilities in the rights-of-way subject to compliance with the City Code including obtaining all necessary permits. All such trimming shall be done at the Grantee’s sole cost and expense. Ordinance 25-012, Fatbeam Telecommunications Franchise 5 of 17 Section 11. Emergency Response. The Grantee shall, within 30 days of the execution of this franchise, designate one or more responsible people and an emergency 24-hour on-call personnel and the procedures to be followed when responding to an emergency. After being notified of an emergency, Grantee shall cooperate with the City to immediately respond with action to aid in the protection of the health and safety of the public. In the event the Grantee refuses to promptly take the directed action or fails to fully comply with such direction, or if emergency conditions exist which require immediate action to prevent imminent injury or damages to persons or property, the City may take such actions as it believes are necessary to protect persons or property and the Grantee shall be responsible to reimburse the City for its costs and any expenses. Section 12. One-Call System. Pursuant to chapter 19.122 RCW, Grantee is responsible for becoming familiar with, and understanding, the provisions of Washington’s One-Call statutes. Grantee shall comply with the terms and conditions set forth in the One-Call statutes. Section 13. Safety. All of Grantee’s telecommunications facilities in the rights-of-way shall be constructed and maintained in a safe and operational condition. Grantee shall follow all safety codes and other applicable regulations in the installation, operation, and maintenance of the telecommunications facilities. Section 14. Movement of Grantee’s Telecommunications Facilities for Others. Whenever any third party shall have obtained permission from the City to use any right–of-way for the purpose of moving any building or other oversized structure, Grantee, upon at least 14 days’ written notice from the City, shall move, at the expense of the third party desiring to move the building or structure, any of Grantee’s telecommunications facilities that may obstruct the movement thereof; provided, that the path for moving such building or structure is the path of least interference to Grantee’s telecommunications facilities, as determined by the City. Upon good cause shown by Grantee, the City may require more than 14 days’ notice to Grantee to move its telecommunications facilities. Section 15. Acquiring New Telecommunications Facilities. Upon Grantee’s acquisition of any new telecommunications facilities in the rights-of-way, or upon any addition or annexation to the City of any area in which Granteeretains any such telecommunications facilities in the rights-of- way, the Grantee shall submit to the City a written statement describing all telecommunications facilities involved, whether authorized by franchise or any other form of prior right, and specifying the location of all such facilities. Such facilities shall immediately be subject to the terms of this franchise. Section 16.Dangerous Conditions -Authority of City to Abate.Whenever excavation, installation, construction, repair, maintenance, or relocation of telecommunications facilities authorized by this franchise has caused or contributed to a condition that substantially impairs the lateral support of the adjoining right-of-way, road, street or other public place, or endangers the public, adjoining public or private property or street utilities, the City may direct Grantee, at Grantee’s sole expense, to take all necessary actions to protect the public and property. The City may require that such action be completed within a prescribed time. Ordinance 25-012, Fatbeam Telecommunications Franchise 6 of 17 In the event that Grantee fails or refuses to promptly take the actions directed by the City, or fails to fully comply with such directions, or if emergency conditions exist which require immediate action, the City may enter upon the property and take such actions as are necessary to protect the public, adjacent public or private property, or street utilities, or to maintain the lateral support thereof, and all other actions deemed by the City to be necessary to preserve the public safety and welfare; and Grantee shall be liable to the City for all costs and expenses thereof to the extent caused by Grantee. Section 17. Hazardous Substances. Grantee shall comply with all applicable federal, state and local laws, statutes, regulations and orders concerning hazardous substances relating to Grantee’s telecommunications facilities in the rights–of-way. Grantee agrees to indemnify the City against any claims, costs, and expenses, of any kind, whether direct or indirect, incurred by the City arising out of the release or threat of release of hazardous substances caused by Grantee’s ownership or operation of its telecommunications facilities within the City’s right-of-way. Section 18. Environmental. Grantee shall comply with all environmental protection laws, rules, recommendations, and regulations of the United States and the State of Washington, and their various subdivisions and agencies as they presently exist or may hereafter be enacted, promulgated, or amended, and shall indemnify and hold the City harmless from any and all damages arising, or which may arise, or be caused by, or result from the failure of Grantee fully to comply with any such laws, rules, recommendations, or regulations, whether or not Grantee’sacts or activities were intentional or unintentional. Grantee shall further indemnify the City against all losses, costs, and expenses (including legal expenses) which the City may incur as a result of the requirement of any government or governmental subdivision or agency to clean and/or remove any pollution caused or permitted by Grantee, whether said requirement is during the term of the franchise or subsequent to its termination. Section 19. Relocation of Telecommunications Facilities. Grantee agrees and covenants, at its sole cost and expense, to protect, support, temporarily disconnect, relocate or remove from any street any of its telecommunications facilities when so required by the City in accordance with the provisions of RCW 35.99.060, provided that Grantee shall in all such cases have the privilege to temporarily bypass, in the authorized portion of the same street upon approval by the City, any section of its telecommunications facilities required to be temporarily disconnected or removed. If the City determines that the project necessitates the relocation of Grantee’s then- existing telecommunications facilities, the City shall: A. At least 60 days prior to the commencement of such improvement project, provide Grantee with written notice requiring such relocation; and B. Provide Grantee with copies of pertinent portions of the plans and specifications for such improvement project and a proposed location for Grantee’s telecommunications facilities so that Grantee may relocate its telecommunications facilities in other City rights-of-way in order to accommodate such improvement project. Ordinance 25-012, Fatbeam Telecommunications Franchise 7 of 17 C.After receipt of such notice and such plans and specification, Grantee shall complete relocation of its telecommunications facilities at no charge or expense to the City in order to accommodate the improvement project in accordance with RCW 35.99.060(2). Grantee may, after receipt of written notice requesting a relocation of its telecommunications facilities, submit to the City written alternatives to such relocation. The City shall evaluate such alternatives and advise Grantee in writing if one or more of the alternatives are suitable to accommodate the work which would otherwise necessitate relocation of the telecommunications facilities. If so requested by the City, Grantee shall submit additional information to assist the City in making such evaluation. The City shall give each alternative proposed by Grantee full and fair consideration. In the event the City ultimately determines that there is no other reasonable alternative, Grantee shall relocate its telecommunications facilities as otherwise provided in this section. The provisions of this section shall in no manner preclude or restrict Grantee from making any arrangements it may deem appropriate when responding to a request for relocation of its telecommunications facilities by any person or entity other than the City, where the telecommunications facilities to be constructed by said person or entity are not or will not become City owned, operated or maintained facilities, provided that such arrangements do not unduly delay a City construction project. If the City or a contractor for the City is delayed at any time in the progress of the work by an act or neglect of the Grantee or those acting for or on behalf of Grantee, then Grantee shall indemnify, defend and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, costs, injuries, damages, losses or suits including attorneys’ fees to the extent arising out of or in connection with such delays, except for delays and damages caused by the City. This provision may not be waived by the parties except in writing. Section 20. Abandonment of Grantee’s Telecommunications Facilities. A. Underground facilities: Grantee shall remove any facilities which have not been used to provide telecommunications services for a period of at least 90 dayswhen: (a) a City project involves digging that will encounter the abandoned facility; (b) the abandoned facility poses a hazard to the health, safety, or welfare of the public; (c) the abandoned facility is 24 inches or less below the surface of the rights-of-way and the City is reconstructing or resurfacing a street over the rights- of-way; or (d) the abandoned facility has collapsed, broke, or otherwise failed. Grantee may, upon written approval by the City, delay removal of the abandoned facility until such time as the City commences a construction project in the rights-of-way unless (b) or (d) above applies. When (b) or (d) applies, Granteeshall remove the abandoned facility from the rights-of- way as soon as weather conditions allow, unless the City expressly allows otherwise in writing. B. Aboveground facilities: Grantee shall remove any facilities which have not been used to provide telecommunications services for a period of at least 90 days. C. The expense of the removal, and restoration of improvements in the rights-of-way that were damaged by the facility or by the removal process, shall be the sole responsibility of the Grantee. Ordinance 25-012, Fatbeam Telecommunications Franchise 8 of 17 If Grantee fails to remove the abandoned facilities in accordance with the above, then the City may incur costs to remove the abandoned facilities and restore the rights-of-way, and is entitled to reimbursement from Grantee for such costs, including reasonable attorney's fees and costs. Section 21. Maps and Records Required. Grantee shall provide the City, at no cost to the City: A. A route map that depicts the general location of the Grantee’s telecommunications facilities placed in the rights-of-way. The route map shall identify telecommunications facilities as aerial or underground and is not required to depict cable types, number of fibers or cables, electronic equipment, and service lines to individual subscribers. The Grantee shall also provide an electronic format of the aerial/underground telecommunications facilities in relation to the right-of-way centerline reference to allow the City to add this information to the City’s Geographic Information System (“GIS”) program.The information in this subsection shall be delivered to the City by December 1, annually. B. In addition to subsection A of this section, the City may request that Grantee provide the information described in subsection A of this section as needed for specific projects to avoid harm to Grantee’s facilities. To the extent such requests are limited to specific telecommunications facilities at a given location within the franchise area in connection with the construction of any City project, Grantee shall provide to the City, upon the City’s reasonable request, copies of available drawings in use by Granteeshowing the location of such telecommunications facilities. Grantee shall field locate its telecommunications facilities in order to facilitate design and planning of City improvement projects. C. Upon written request of the City, Grantee shall provide the City with the most recent update available of any plan of potential improvements to its telecommunications facilities within the franchise area; provided, however, any such plan so submitted shall be deemed confidential and for informational purposes only, and shall not obligate Grantee to undertake any specific improvements within the franchisearea. D. In addition to the requirements of subsection Aof this section, the parties agree to periodically share GIS files upon written request, provided Grantee’s GIS files are to be used solely by the City for governmental purposes. Any files provided to Grantee shall be restricted to information required for Grantee’s engineering needs for construction or maintenance of telecommunications facilities that are the subject of this franchise. Grantee is prohibited from selling any GIS information obtained from City to any third parties. E. Public Disclosure Act. Grantee acknowledges that information submitted to the City may be subject to inspection and copying under the Washington Public Disclosure Act codified in chapter 42.56 RCW. Grantee shall mark as “PROPRIETARY/CONFIDENTIAL” each page or portion thereof of any documentation/information which it submits to the City and which it believes is exempt from public inspection or copying. The City agrees to timely provide the Grantee with a copy of any public disclosure request to inspect or copy documentation/information which the Grantee has provided to the City and marked as “PROPRIETARY/CONFIDENTIAL” prior to allowing any inspection and/or copying as well as provide the Grantee with a time frame, consistent with RCW 42.56.520, to provide the City with its written basis for non-disclosure of the Ordinance 25-012, Fatbeam Telecommunications Franchise 9 of 17 requested documentation/information. In the event the City disagrees with the Grantee’s basis for non-disclosure, the City agrees to withhold release of the requested documentation/information in dispute for a reasonable amount of time to allow Grantee an opportunity to file a legal action under RCW 42.56.540. Section 22. Limitation on Future Work. In the event that the City constructs a new street or reconstructs an existing street, the Grantee shall not be permitted to excavate such street except as set forth in the City’s then-adopted regulations relating to street cuts and excavations. Section 23. Reservation of Rights by City. The City reserves the right to refuse any request for a permit to extend telecommunications facilities. Any such refusal shall be supported by a written statement from the Community and Public Works Director that extending the telecommunications facilities, as proposed, would interfere with the public health, safety, or welfare. Section 24. Remedies to Enforce Compliance. In addition to any other remedy provided herein, the City reserves the right to pursue any remedy to compel or force Grantee and/or its successors and assigns to comply with the terms hereof, and the pursuit of any right or remedy by the City shall not prevent the City from thereafter declaring a forfeiture or revocation for breach of the conditions herein. Section 25. City Ordinances and Regulations. Nothing herein shall be deemed to direct or restrict the City’s ability to adopt and enforce all necessary and appropriate ordinances regulating the performance of the conditions of this franchise, including any reasonable ordinances made in the exercise of its police powers in the interest of public safety and for the welfare of the public. The City shall have the authority at all times to control by appropriate regulations the location, elevation, and manner of construction and maintenance of any telecommunications facilities by Grantee, and Grantee shall promptly conform with all such regulations, unless compliance would cause Grantee to violate other requirements of law. In the event of a conflict between Spokane Valley Municipal Code and this franchise, the Spokane Valley Municipal Code shall control. Section 26. Vacation. The City may vacate any City road, right-of-way, or other City property which is subject to rights granted by this franchise in accordance with state and local law. Any relocation of telecommunications facilities resulting from a street vacation shall require a minimum of 180 days notice as provided for in section 37. Section 27. Indemnification. A. Grantee hereby covenants not to bring suit and agrees to indemnify, defend, and hold harmless the City, its officers, employees, agents and representatives from any and all claims, costs, judgments, awards or liability to any person arising from injury, sickness, or death of any person or damage to property of any nature whatsoever relating to or arising out of this franchise agreement; except for injuries and damages caused solely by the negligence of the City. This includes but is not limited to injury: Ordinance 25-012, Fatbeam Telecommunications Franchise 10 of 17 1. For which the negligent acts or omissions of Grantee, its agents, servants, officers or employees in performing the activities authorized by a franchise are the proximate cause; 2. By virtue of Grantee’sexercise of the rights granted herein; 3. By virtue of the City permitting Grantee’s use of the City’s rights-of-ways or other public property; 4. Based upon the City’s inspection or lack of inspection of work performed by Grantee, its agents and servants, officers or employees in connection with work authorized on the facility or property over which the City has control, pursuant to a franchise or pursuant to any other permit or approval issued in connection with a franchise; 5. Arising as a result of the negligent acts or omissions of Grantee, its agents, servants, officers or employees in barricading, instituting trench safety systems or providing other adequate warnings of any excavation, construction or work upon the facility, in any right- of-way, or other public place in performance of work or services permitted under a franchise; or 6. Based upon radio frequency emissions or radiation emitted from Grantee’s equipment located upon the facility, regardless of whether Grantee’s equipment complies with applicable federal statutes and/or FCC regulations related thereto. B. Grantee’s indemnification obligations pursuant to subsection A of this section shall include assuming liability for actions brought by Grantee’s own employees and the employees of Grantee’s agents, representatives, contractors and subcontractors even though Grantee might be immune under RCW Title 51 from direct suit brought by such an employee. It is expressly agreed and understood that this assumption of potential liability for actions brought by the aforementioned employees is limited solely to claims against the City arising by virtue of Grantee’s exercise of the rights set forth in a franchise. The obligations of Grantee under this subsection have been mutually negotiated by the parties, and Grantee acknowledges that the City would not enter into a franchise without Grantee’s waiver. To the extent required to provide this indemnification and this indemnification only, Grantee waives its immunity under RCW Title 51. C. Inspection or acceptance by the City of any work performed by Grantee at the time of completion of construction shall not be grounds for avoidance of any of these covenants of indemnification. Provided, that Grantee has been given prompt written notice by the City of any such claim, said indemnification obligations shall extend to claims which are not reduced to a suit and any claims which may be compromised prior to the culmination of any litigation or the institution of any litigation. The City has the right to defend or participate in the defense of any such claim, and has the right to approve any settlement or other compromise of any such claim. D. In the event that Grantee refuses the tender of defense in any suit or any claim, said tender having been made pursuant to this section, and said refusal is subsequently determined by a court having jurisdiction (or such other tribunal that the parties shall agree to decide the matter), to have been a wrongful refusal on the part of Grantee, then Grantee shall pay all of the City’s costs for Ordinance 25-012, Fatbeam Telecommunications Franchise 11 of 17 defense of the action, including all reasonable expert witness fees, reasonable attorneys’ fees, the reasonable costs of the City, and reasonable attorneys’ fees of recovering under this subsection. E. Grantee’s duty to defend, indemnify and hold harmless City against liability for damages caused by the concurrent negligence of (a) City or City’s agents, employees, or contractors, and (b) Grantee or Grantee’s agents, employees, or contractors, shall apply only to the extent of the negligence of Grantee or Grantee’s agents, employees, or contractors. In the event that a court of competent jurisdiction determines that a franchise is subject to the provisions of RCW 4.24.115, the parties agree that the indemnity provisions hereunder shall be deemed amended to conform to said statute and liability shall be allocated as provided herein. F. Notwithstanding any other provisions of this section, Grantee assumes the risk of damage to its telecommunication facilities located in the rights-of-way and upon City-owned property from activities conducted by the City, its officers, agents, employees and contractors, except to the extent any such damage or destruction is caused by or arises from any willful or malicious action or gross negligence on the part of the City, its officers, agents, employees or contractors. Grantee releases and waives any and all such claims against the City, its officers, agents, employees or contractors. Grantee further agr ees to indemnify, hold harmless and defend the City against any claims for damages, including, but not limited to, business interruption damages and lost profits, brought by or under users of Grantee’s facilities as the result of any interruption of service due to damage or destruction of Grantee’s facilities caused by or arising out of activities conducted by the City, its officers, agents, employees or contractors, except to the extent any such damage or destruction is caused by or arises from the sole negligence or any willful or malicious actions on the part of the City, its officers, agents, employees or contractors. G. The provisions of this section shall survive the expiration, revocation or termination of this franchise. Section 28. Insurance. Grantee shall procure and maintain for the duration of the franchise, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the exercise of the rights, privileges and authority granted hereunder to Grantee, its agents, representatives or employees. Applicant’s maintenance of insurance as required by this franchise shall not be construed to limit the liability of the Grantee to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity. A. Automobile Liability insurance with limits no less than $1,000,000 Combined Single Limit per accident for bodily injury and property damage. This insurance shall cover all owned, non- owned, hired or leased vehicles used in relation to this franchise. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage; and B.Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01,or a substitute form providing equivalent liability coverage acceptable to the City, and shall cover products liability. The City shall be named as an insured Ordinance 25-012, Fatbeam Telecommunications Franchise 12 of 17 under the Applicant’s Commercial General Liability insurance policy using ISO Additional Insured-State or Political Subdivisions-Permits CG 20 12 or a substitute endorsement acceptable to the City providing equivalent coverage. Coverage shall be written on an occurrence basis with limits no less than $2,000,000 Combined Single Limit per occurrence and $2,000,000 general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations; broad form property; explosion, collapse and underground (XCU); and Employer’s Liability. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: 1. The Grantee’s insurance coverage shall be primary insurance with respect to the City as outlined in the Indemnification section of this franchise. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Grantee’s insurance and shall not contribute with it. 2. The Grantee’s insurance shall be endorsed to state that coverage shall not be cancelled, except after 30 days prior written notice has been given to the City. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. Grantee shall furnish the City with original certificates and a copy of any amendatory endorsements, including the additional insured endorsement, evidencing the insurance requirements of the Grantee prior to the adoption of this Ordinance. Any failure to comply with the reporting provisions of the policies required herein shall not affect coverage provided to the City, its officers, officials, employees or volunteers. Section 29. Performance Bond Relating to Construction Activity. Before undertaking any of the work, installation, improvements, construction, repair, relocation or maintenance authorized by this franchise, Grantee, or any parties Grantee contracts with to perform labor in the performance of this franchise, shall, upon the request of the City, furnish a bond executed by Grantee or Grantee’s contractors and a corporate surety authorized to operate a surety business in the State of Washington, in such sum as may be set and approved by the City, in the amount of $25,000, as sufficient to ensure performance of Grantee’s obligations under this franchise. The bond shall be conditioned so that Grantee shall observe all the covenants, terms, and conditions and shall faithfully perform all of the obligations of this franchise, and to repair or replace any defective work or materials discovered in the City’s road, streets, or property. Said bond shall remain in effect for the life of this franchise. In the event Grantee proposes to construct a project for which the above-mentioned bond would not ensure performance of Grantee’s obligations under this franchise, the City is entitled to require such larger bond as may be appropriate under the circumstances. Section 30. Modification. The City and Grantee hereby reserve the right to alter, amend, or modify the terms and conditions of this franchiseupon written agreement of both parties to such alteration, amendment or modification. Ordinance 25-012, Fatbeam Telecommunications Franchise 13 of 17 Section 31. Forfeiture and Revocation. If Grantee willfully violates or fails to comply with any of the provisions of this franchise, or through willful or unreasonable negligence fails to heed or comply with any notice given Grantee by the City under the provisions of this franchise, and an adequate opportunity to cure the violation or non-compliance has been given in writing to Grantee, then Grantee shall, at the election of the City, forfeit all rights conferred hereunder and this franchise may be revoked or annulled by the City after a hearing held upon reasonable notice to Grantee. The City may elect, in lieu of the above and without any prejudice to any of its other legal rights and remedies, to obtain an order from the Spokane County Superior Court compelling Grantee to comply with the provisions of this franchise and to recover damages and costs incurred by the City by reason of Grantee’s failure to comply. Section 32. Assignment. This franchise may not be assigned or transferred without the written approval of the City, except that Grantee can assign this franchise without approval of, but upon notice to the City to, any parent, affiliate or subsidiary of Grantee or to any entity that acquires all or substantially all the assets or equity of Grantee, by merger, sale, consolidation, or otherwise. Section 33. Acceptance.Not later than 60 days after passage of this Ordinance, the Grantee must accept the franchise herein by filing with the City Clerk an unconditional written acceptance thereof. Failure of Grantee to so accept this franchise within said period of time shall be deemed a rejection thereof by Grantee, and the rights and privileges herein granted shall, after the expiration of the 60-day period, absolutely cease, unless the time period is extended by ordinance duly passed for that purpose. Section 34. Survival. All of the provisions, conditions and requirements of sections: 5, 6, 7, 8, 13, 16, 17, 18, 19, 20, 27, 28, 29, 37, 38 and 39 of this franchise shall be in addition to any and all other obligations and liabilities Grantee may have to the City at common law, by statute, by ordinance, or by contract, and shall survive termination of this franchise, and any renewals or extensions hereof. All of the provisions, conditions, regulations and requirements contained in this franchise shall further be binding upon the heirs, successors, executors, administrators, legal representatives and assigns of Grantee and City and all privileges, as well as all obligations and liabilities of Grantee shall inure to its respective heirs, successors and assigns equally as if they were specifically mentioned herein. Section 35. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. In the event that any of the provisions of the franchise are held to be invalid by a court of competent jurisdiction, the City reserves the right to reconsider the grant of the franchise and may amend, repeal, add, replace or modify any other provision of the franchise, or may terminate the franchise. Section 36. Renewal.Application for extension or renewal of the term of this franchise shall be made no later than 180 days of the expiration thereof. In the event the time period granted by this franchise expires without being renewed by the City, the terms and conditions hereof shall continue in effect until this franchise is either renewed or terminated by the City. Ordinance 25-012, Fatbeam Telecommunications Franchise 14 of 17 Section 37. Notice. Any notice or information required or permitted to be given by or to the parties under this franchise may be sent to the following addresses unless otherwise specified, in writing: The City: City of Spokane Valley Attn: City Clerk 10210East Sprague Avenue Spokane Valley, WA 99206 Grantee: Fatbeam Attn: Kim Devlin 2065 West Riverstone Drive, Suite 105 Coeur d’ Alene, ID 83814 Email: kim@fatbeam.com Phone: (509) 344-1008 Section 38. Choice of Law. Any litigation between the City and Grantee arising under or regarding this franchise shall occur, if in the state courts, in the Spokane County Superior Court, and if in the federal courts, in the United States District Court for the Eastern District of Washington. Section 39. Non-Waiver.The City shall be vested with the power and authority to reasonably regulate the exercise of the privileges permitted by this franchise in the public interest. Grantee shall not be relieved of its obligations to comply with any of the provisions of this franchise by reason of any failure of the City to enforce prompt compliance, nor does the City waive or limit any of its rights under this franchise by reason of such failure or neglect. Section 40. Entire Agreement.This franchise constitutes the entire understanding and agreement between the parties as to the subject matter herein and no other agreements or understandings, written or otherwise, shall be binding upon the parties upon execution and acceptance hereof. This franchise shall also supersede and cancel any previous right or claim of Grantee to occupy the City roads as herein described. Section 41. Effective Date. This Ordinance shall be in full force and effect five days after publication of the Ordinance or a summary thereof occurs in the official newspaper of the City of Spokane Valley as provided by law. PASSED by the City Council this ________ day of ______, 2025. ________________________________________ Pam Haley, Mayor Ordinance 25-012, Fatbeam Telecommunications Franchise 15 of 17 ATTEST: Marci Patterson, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 25-012, Fatbeam Telecommunications Franchise 16 of 17 Accepted by ___________________________: By: The Grantee, ____________________________, for itself, and for its successors and assigns, does accept all of the terms and conditions of the foregoing franchise. IN WITNESS WHEREOF, has signed this day of , 2025. Subscribed and sworn before me this day of , 2025. Notary Public in and for the State of residing in My commission expires Ordinance 25-012, Fatbeam Telecommunications Franchise 17 of 17 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 12, 2025 Department Director Approval: Check all that apply: consent old business new business public hearing information admin. report pending legislation executive session AGENDA ITEM TITLE: Motion Consideration: Award Precinct Remodel Project GOVERNING LEGISLATION: SVMC 3.35.10 – Contract Authority PREVIOUS COUNCIL ACTION TAKEN: Interlocal Agreement for Law Enforcement Services as provided by the Spokane County Sheriff’s Office (“Sheriff”) to the City of Spokane Valley, contract number 17-104, adopted by Council on July 25, 2017, amended multiple times and renewed on November 22, 2022; Administrative Report from Matrix on April 18, 2023. On February 27, 2024, City Council voted to approve the hiring of ten new commissioned officers, one civilian analyst, and the shared lieutenant for the Office of Professional Standards. The 2025 Budget was adopted on November 19, 2024, with the new positions incorporated. On January 7, 2025, City Council approved the additional 10 dedicated commissioned officer positions. On April 8, 2025, staff presented an Admin Report to update City Council on the Precinct Remodel design and obtained consensus to finalize construction documents and bid the project with alternates. BACKGROUND: At their meeting of April 8, 2025, staff presented an Admin Report to update the City Council on the Precinct Remodel design. That report described the need for improvements to remodel the existing Spokane Valley Police Precinct and create additional offices/workstations to accommodate the additional positions City Council had previously authorized. Based on input from all stakeholders, the Public Safety Committee recommended, and the City Council provided consensus to proceed with the following “base bid” improvements and two alternates: Base Bid Improvements: • Moving the existing Forensics team and their office furniture to the storage area between IT and the Public Service Support/Reception area. • Repurposing of certain office space in the current Traffic area and Forensics area for the Spokane Valley Investigative Unit (“SVIU”). This will allow SVIU to have a dedicated space that will accommodate sergeants, detectives, deputy, administrative staff, and light- duty/SCOPE volunteers. • Modifying the current SVIU area to house Patrol. This includes constructing sufficient offices for the four Patrol Lieutenants and obtaining appropriately sized workstations for patrol Sergeants. • Modifying the current Patrol area to house Traffic. This will include the installation of new workstations. • Modifying the men’s locker room by removing about 40 extra lockers that are not necessary and relocating them to the women’s locker room which has insufficient number of lockers. As the existing gymnasium is very small, it will be expanded into the men’s locker room area where the lockers were removed. A new ceiling will be added to help with sound attenuation. • Creating a new secure storage area within the “lean-to” addition in the rear of the site for drones and other PD equipment currently stored within the precinct building but will be converted to areas for offices and workstations. 1 | Page Alternates: • Bid Alternate #1 includes demolition of the existing holding cells with an expanded SVIU area. This will allow sufficient space to accommodate the other detectives identified in the Matrix study at such time these positions are funded. • Bid Alternate #2 includes demolition of one office and the vestibule in the current Patrol areas to expand and make the new Traffic area more efficient. The base bid includes the minimum improvements to accommodate the positions added in 2025 as well as the gym expansion and improvements. The base bid does not accommodate all additional future positions identified in the Matrix study. The two bid alternates will accommodate the remaining unfunded positions identified in the Matrix study. Should the City Council decide to fund additional positions, additional improvements could be needed at that time if the alternates are not accepted with this award. The bid was advertised on June 20, 2025, and the bids were opened on July 11, 2025. Four bids were received, but only three were determined to be responsive. The full bid includes a Base Bid plus two Additive Alternates with tax. The lowest responsive, responsible bidder is Leone & Keeble Inc. with a combined bid of $511,005.00 without tax. The low bid was $208,995.00 under the Engineer’s Estimate of $720,000.00 without tax. The project’s bid information is below, and the full bid tabulation is attached. Engineer’s Bid Element Project Elements Leone & Keeble, Inc Estimate Base BidPrecinct Remodel $ 575,000.00 $ 361,216.00 Demo holding cells Alternate 1 and expanded SVIU $ 85,000.00 $ 109,994.00 area Demo vestibule & Alternate 2 office and expanded $ 60,000.00 $ 39,795.00 Traffic area Totals $ 720,000.00 $ 511,005.00 Sales Tax $ 64,080.00 $ 45,479.45 Staff have also worked with Police Department (PD) management and the City’s office furniture vendor, Contract Design, to provide the necessary new office furniture and workstations. Their current estimate is $270,339 and is also within the project budget. Since the Precinct will remain an occupied facility 24/7, it is necessary to split the work into two phases of construction. PD management will temporarily relocate staff as needed so that one area can be remodeled and then staff will move into that area when completed so the other area can be remodeled. The proposed schedule is generally as follows: Award remodel contract: August 2025 Construction: September through January 2026 Furniture: November 2025 and January 2026 OPTIONS: Move to award the contract to the lowest responsive and responsible bidder for the 1) Base Bid and two Alternates; 2) Base Bid with any other combination of Alternates; 3) Base Bid alone; or 4) take other appropriate action. 2 | Page RECOMMENDED ACTION OR MOTION: Move to award the Precinct Remodel Project to Leone & Keeble, Inc. for the Base Bid and Alternates 1 and 2 in the amount of $511,005.00 plus applicable sales tax and authorize the City Manager to finalize and execute the construction contract. BUDGET/FINANCIAL IMPACTS: The adopted 2025 Budget includes $1,378,000 allocated for the Precinct Remodel project which is needed to accommodate the additional police positions for the Phase 1 implementation. The total project cost, including Alternates #1 and #2, is estimated to be within the available funds with sufficient contingency for the remodel as shown below: Project Costs Project Budget Architecture & Engineering $ 105,000 Allocated Amount $1,378,000 Construction Contract$ 511,005Total Budget$1,378,000 Furniture $ 270,339 Sales Tax and Misc. $ 183,540 Contingency $ 308,116 Total estimated costs $1,378,000 STAFF CONTACT: Erik Lamb, Deputy City Manager; Dave Ellis, Spokane Valley Police Chief; Glenn Ritter, Senior Engineer/Project Manager ATTACHMENTS: Bid Tabulation 3 | Page CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 12, 2025 Department Director Approval: Check all that apply: consent old business new business public hearing informationadmin. reportpending legislationexecutive session AGENDA ITEM TITLE: Admin. Report – Solid Waste Collections Contract Update GOVERNING LEGISLATION: Chapter 70A.205 RCW: Solid Waste Management—Reduction and Recycling Chapter 70A.300 RCW: Hazardous Waste Management PREVIOUS COUNCIL ACTION TAKEN: May 23, 2017 – Authorized 10-year Comprehensive Garbage, Recyclables, and Compostables Collection Contract with WM (Waste Management) (selected from competitive procurement process) December 12, 2017 – Authorized 10-year comprehensive drop-box container collections services with WM (Waste Management) and Sunshine Disposal Inc (dba Sunshine Disposal and Recycling) (selected from competitive procurement process) January 30, 2018 –Authorized the First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract with WM (Waste Management) April 23, 2024 – Administrative Report - Solid Waste Management Program Overview October 22, 2024 – Administrative Report – Solid Waste Collections Service Update May 6, 2025 – Administrative Report – Solid Waste Collections Service Update July 8, 2025 – Administrative Report – Solid Waste Collections Contract Update BACKGROUND: On November 16, 2014, the City’s interlocal agreement with the Spokane County Regional Solid Waste Management System (SCRSWS) expired. Prior to this expiration and in view of it, the City Council considered options and voted to assume responsibility of managing the solid waste generated within the City by privately contracting for solid waste services, including: 1. Transfer station, transport, and disposal services 2. Residential and business collection services, and 3. Drop-box collection services. In order to provide solid waste collection services, the City undertook an extensive procurement process from 2015 through 2017 to identify desired services, contract structures, and to select a contractor for comprehensive solid waste collection services. This competitive request for proposals process allowed the City to obtain additional services over what was previously provided along with lower competitive rates, while still maintaining conformity with the City’s adopted Solid Waste Management Plan. Solid waste services are provided through three contracts: a comprehensive residential and commercial garbage, recycling, and organics collection contract with WM (formerly Waste Management), and drop box container solid waste collection services contracts with WM and Sunshine Disposal Inc. On April 1, 2018, WM began providing solid waste collection services under the 10-year Solid Waste Collection Contract City Council approved on May 23, 2017. The main purpose of this contract is to provide curbside collection of garbage, recyclables, and compostable materials to residents and businesses that choose to have the service provided to them. The current contract expires on March 31, 2028. The City may, at its sole option, extend the Contract up to two additional two-year extensions. Some key services provided under the Comprehensive WM Contract are: Weekly garbage pickup offered in range of carts from 10 gallon to 96 gallon sizes Bi-weekly recycling pickup included with garbage service Weekly yard debris pickup in range of carts (monthly during winter months) Free annual on-call bulky waste pickup (e.g., sofas, etc.); additional available for fee Commercial cart and dumpster pickup (20 gallon carts to 8 yard containers) Customer service standards (e.g., hours of pickup, call wait times, vehicle condition standards, website and phone service requirements, service complaint response requirements, etc.) Reporting requirements (number and type of customers, customer service issues, tonnages for each type of waste, etc.) Rates set initially, annual escalator included (90% of CPI) City fee – used primarily for streets (historically local streets and street maintenance beginning in 2025) Directs all garbage to be brought to Sunshine Transfer Station Penalties and procedures for violations of the contract Other standard terms (e.g., liability protection, insurance, indemnification, etc.) Term – 2018 through 2028 Two 2-year extensions at City’s option Also on April 1, 2018, WM and Sunshine Disposal Inc. (dba Sunshine Disposal and Recycling) began providing drop-box container services under their 10-year Solid Waste Collection Contracts City Council approved on December 12, 2017. The purpose of these contracts is to provide for the collection of drop-box containers containing garbage from single family residences, multifamily complexes, and commercial customers located within the city service area and the additional collection of recyclables from subscribing multifamily complexes customers that utilize drop-box container garbage service. Drop-box containers cover containers that range from 10 cubic yards to 40 cubic yards. The drop-box container contract provides the maximum rates that the contractors can charge, but allow the contractors to charge lower rates if they desire. The maximum rates are adjusted annually based on 90 percent of CPI. In this way, they provide some flexibility for the contractors to compete against each other for customers, while still ensuring that customer service standards are provided similar to the curbside pickup contract. The current contracts expire on March 31, 2028. The City may, at its sole option, extend the Contracts up to two additional two-year extensions. With the three solid waste collection contracts subject to expiration and optional renewal in March, 2028, staff are seeking Council direction on next steps. As outlined by the City’s consultant, “Bin There Consulting,” there are three primary options: extend the current contracts, engage in a new competitive procurement process, or negotiate new contracts. There are several considerations for each option and staff will discuss those during the administrative report. In order to run a full procurement, the City would need approximately two to two and a half years and utilization of 100-200 hours of staff time for a procurement process, thus this decision must be made in 2025. In order to fully inform Council, staff conducted public outreach to get resident and customer input about satisfaction with the WM curbside services. The City utilized an online survey that was available through the entire month of July. 145 responses were received with over 79% of respondents indicating very satisfied or satisfied to the question “How satisfied are you with your WM Subscription Service”; 8% indicated neither satisfied or not satisfied, and 13% indicated dissatisfied or very dissatisfied. Approximately 60% of the votes ranked rates as the most important factor of their garbage service and 39% indicated reliable pick up as the most important factor. Staff also engaged “Bin There Consulting” to review the terms of the contracts and provide a report on the potential pros and cons of an extension of the contracts versus what the City might expect in a new procurement from a rate standpoint. The consultant’s report recommends extensions in the current solid waste collection contract with WM and the drop-box contracts with WM and Sunshine Disposal due to the City of Spokane Valley’s below average solid waste collection costs and the significant increase in rates experienced by other cities with recent procured contracts. OPTIONS: Discussion; consensus to return with a motion to either (1) extend current contracts; (2) engage in a competitive procurement process for new contract(s); or (3) negotiate new contract(s). RECOMMENDED ACTION OR MOTION: Discussion; consensus to return with a motion to either (1) extend current contracts; (2) engage in a competitive procurement process for new contract(s); or (3) negotiate new contract(s). BUDGET/FINANCIAL IMPACTS: Extensions would involve minimal staff time. Competitive procurement would involve 100-200 hours of staff time and consultant costs, which are estimated to range from $75,000-$125,000. Consultant costs would be paid from the Solid Waste Fund and could be recovered through the rates of the selected contractor. STAFF CONTACT: Erik Lamb Deputy City Manager Robert Blegen Public Works Director Jeanette Jurgensen, Bin There Consulting ___________________________________________________________________________ ATTACHMENTS: Presentation Solid Waste Collection Contracts “Contract End-Of-Contract Options” report. Survey Results PURPOSE END OF CONTRACT OPTIONS RATE COMPARISONS BENEFITS & SERVICES NEXT STEPS SOLID WASTE COLLECTION CONTRACT END-OF-CONTRACT OPTIONS PREPARED BY AUGUST 2025 CITY OF SPOKANE VALLEY SOLID WASTE COLLECTION CONTRACT END-OF-CONTRACT OPTIONS 1. EXECUTIVE SUMMARY: The City of Spokane Valley’s three solid waste collection contracts will expire in two and a half years, but have two extensions available. The city must decide whether to utilize the contract extensions, perform a competitive process for new collection contracts, or negotiate new contracts with the haulers. Due to the current lower than average garbage collection costs and the significant increase in rates experienced by other cities with recent procured contracts, it is recommended that the city utilize the extensions in the current solid waste collection contracts. 2. BACKGROUND: Washington Utilities and Transportation Commission (WUTC)issues G-certificates whichprovides garbage haulers exclusive rights as well as regulates solid waste collection service across the state. Cities may choose to extinguish these rights to either take over collection services or manage a contract for solid waste collection service for the entire city. The City of Spokane Valley decided to assume responsibility of managing the solid waste generated within the City and so terminated WM’s (Waste Management) and Sunshine Disposal’s G-certificates effective November 17, 2014 and entered into contracts with them for solid waste collection services to provide cost savings to residents and businesses, and to better control services. These new contracts maintained the prior services provided by WM and Sunshine under their G-Certificates and were terminated on March 31, 2018. After an extensive competitive procurement process involving exploring multiple options, the City decided to move forward with the current contracts. Effective April 1, 2018, the City manages a contract with WM for exclusive collection of garbage, recyclables, and compostables from single family residences, multifamily complexes, and commercial customers as well as two non-exclusive contracts with WM and Sunshine Disposal where the service rates for drop-box service are capped. All three are 10-year contracts which expire on March 31, 2028 and the City has options to extend each of the contracts twice for two additional years each. 3. DISCUSSION: With the upcoming expiration of the solid waste collection contracts, the City has three primary options for moving forward with the solid waste collection contracts: I. Extend the current contracts II. Perform a full competitive procurement process for new contracts III. Negotiate new contracts with current haulers Discussion of elements such as cost, benefits and services, staff time, timing for each option are listed below. City of Spokane Valley Solid Waste Collection Contract End-of-Contract Options Page 1 of 6 A. COST There is no additional cost to ratepayers for extending the current contract. Customers will continue to see moderate rate increases annually with the contract-allowed adjustments related to CPI and disposal costs. The current solid waste collection contract allows for the service component of the rates to only increase by 90% of CPI. Most cities in recent years have chosen to utilize existing contract extensions or negotiate additional extensions in order to keep rates as low as possible for as long as possible rather than complete a competitive procurement process. The table below shows the other four cities in Spokane County with solid waste collection contracts along with their most recent extensions and the date of the extension agreement. Table 1. Spokane County Cities with Contract Extensions City Hauler ExtensionDate Airway HeightsWM 5 years09/05/22 Deer Park WM 5 years11/20/24 Liberty LakeWM 6 years11/19/24 Medical Lake Sunshine 2 years04/15/25 There have only been a handful ofcities in Washington State who have recently chosen to move forward with a competitive procurement process while there were still extensions available in their current contract. The reasons cited are to create a more beneficial contract with significant additions to services such as adding electric collection vehicles. More often than not, once the new garbage rates were proposed, cities decided to utilize the extension on their current contract rather than continue to move forward with the new procurement process. For this reason, haulers sometimes choose not to participate in comprehensive procurement processes when extensions are still available. Washington State cities with relatively new contracts, either through a competitive procurement process or through direct negotiation with their hauler, have seen a significant increase in rates. These rate increases are a result of reset after years of below-market garbage rates. This is partially due to annual inflation adjustments in the contract not keeping up with the actual costs of fuel, labor, and vehicles. Other factors include instability in the recycling markets, decrease in the value of recyclables, inflation uncertainty, and lingering supply chain issues from the pandemic. The table below shows recent competitive procurement processes held in Washington State where the most common residential and commercial monthly garbage rate examples were published in the below cities’ council packets. The hauler selected in each instance was the lowest cost proposer or bidder. It is important to note that these newly procured contracts include additional services and benefits which may slightly contribute to the rate increase. However, the major cost drivers such as frequency of service like weekly recycling and embedded curbside services like yard waste remained unchanged in these examples. The rates below do not include any taxes or fees. City of Spokane Valley Solid Waste Collection Contract End-of-Contract Options Page 2 of 6 Table 2. Garbage Rate Increases in Competitive Procurement Process % % 35-gal Cart35-gal CartDumpster Dumpster CityChangeChange Current Contract New Contract Current ContractNew Contract Bothell $22.68 $33.02 46% $116.23 $181.80 56% Covington $26.27 $29.72 13% $478.69 $619.55 29% Maple Valley$19.36 $25.67 33% $310.62 $399.15 29% Snoqualmie $33.44 $47.58 42% $291.54 $408.97 40% Average Residential Average Commercial 33% 39% Rate Increase Rate Increase By extending a current solid waste collection contract, rates will be kept as low as possible for as long as possible. The chart below shows the 2025 residential 35-gallon garbage cart rates with every-other- week recycling service for the City of Spokane Valley with other comparable cities, before taxes and fees. Spokane Valley residents currently pay $24.41 monthly for this service which is lower than the average of $27.56. Rates do not include taxes or fees. Comparison cities and areaswere selected with similar solid waste collection contracts elements that are in close geographic proximity or of a similar size. The blue bars reflect the Spokane County cities with collection contracts which have similar services, the green bars reflect westside cities of similar size and with similar services, and the orange bars reflect eastside or central cities that provide their own curbside garbage collection with similar services. Small differences between the contracts could affect the rates which include elements such as the age of the contract, number of accounts, disposal costs, distance from hauler yard and disposal facilities, city administrative fee, annual rate adjustment inflator, allowance for rate increases due to extraordinary circumstances, mandatory service requirements, educational outreach requirements, and features such as free bulky item collection. For ease of comparison, these elements have not been considered in the comparison. Chart 1. 2025 Monthly Curbside Garbage & Recycling Costs $35 $30 $25 $20 $15 $10 $5 $0 SpokaneAirwayDeerLibertyMedicalAuburnFederalSpokaneWallaYakima ValleyHeightsParkLakeLakeWayWalla City of Spokane Valley Solid Waste Collection Contract End-of-Contract Options Page 3 of 6 B.BENEFITS AND SERVICES If the city extends the current collection contract, the benefits and services stay the same. However, a contract amendment can be negotiated with the hauler for additional benefits or services. Generally, contract amendments which add benefits and services will be timed so the st increase in cost will coordinate with the annual rate increase on January 1. There may not be a cost increase depending upon the amendment request and/or what the city may be willing to give up in exchange for new benefits and services. In this case, these amendments may be implemented at any time. If a city would like to explore moderate changes to the benefits and services in a solid waste collection contract, it is recommended that the city draft a new contract for either a competitive procurement process or negotiation to implement once all available extensions under the current contract are used. During the process of drafting the new contract, city staff and the consultant would discuss a wide variety of programs to determine those that would be most valued by the community. This may include adding new programs, but it may also include removing services that are underutilized. C. STAFF TIME Extending the current contract requires minimal staff time. However, completing a competitive procurement process or direct negotiation for a new solid waste collection contract will often require 100 to 200 hours of staff time. D. TIMING To extend the three solid waste collection contracts, the city must provide the haulers with a minimum 180 day notice prior to the expiration of the contract on March 31, 2028. This would require notification by October 3, 2027. In order to perform a full competitive procurement process for new solid waste collection contracts, the city would need to start the process approximately two and a half years prior to the expiration of the current contract, which is around October 2025. This provides one full year for the process of developing the documents (Request for Proposal, contract, and rate sheet), industry review, Q&A, proposal evaluation, contract finalization and the council process. This also provides the necessary one and a half years for contract mobilization which typically includes ordering new collection vehicles and equipment. To negotiate new contracts with current haulers, it is recommended that negotiations start approximately three years prior to the expiration of the contract. This allows time to develop the new contract and rate sheet, finalize the contract with the hauler, and the council process. In the rare case that negotiations fail or are not approved by council, enough time is allowed in the process to hold an expedited competitive procurement process. City of Spokane Valley Solid Waste Collection Contract End-of-Contract Options Page 4 of 6 Table 3. Timeline forContract Options Q3 Q4Q1Q2 Q3Q4 Q1 Q2Q3 Q4 Q1 Q2 2025 202520262026 2026 2026 2027 2027 2027 2027 2028 2028 I. Extend Contract Notify Haulers II. Competitive Procurement RFP Preparation RFP Process Evaluation / Finalization Council Process Contract Mobilization New Contract Start III. Negotiate Contract Document Preparation Contract Finalization Council Process Hold for Expedited Procurement Process Contract Mobilization New Contract Start E. COMMUNITY FEEDBACK The City conducted a community survey in June and July 2025 to request feedback on garabge services. The City received 145 responses where approximately 95% identified as WM single-family customers. Overall, 79% of respondents stated they were very satisfied or satisfied with WM services with many comments about the reliable service. There were a few comments about dissatisfaction with rates, call center customer service, and messes on collection day, but most of the comments were positive. The survey asked customers to rank the most important elements regarding garbage service. Rates were selected as the most important element with reliable service selected as a close second. There was a clear division in importance between the other two choices: availability of additional services and friendly staff. The results are listed in the table below. Table 4. Garbage Service Element Importance Survey Results City of Spokane Valley Solid Waste Collection Contract End-of-Contract Options Page 5 of 6 4. CONCLUSION: The table below shows a summary of the end-of-contract options with a brief note for each elementdiscussed above. Table 5. Summary ofContract Options Customer Benefits & Option Staff Time Timing CostServices I. Extend No ChangeNo ChangeMinimalQ4 2027 Contracts II. Competitive Opportunity for Q4 2025 – Higher Rates Significant Procurement ChangesQ3 2026 III. Negotiate Opportunity for Q3 2025 – Higher Rates Significant Contracts ChangesQ1 2026 Due to City of Spokane Valley’s below average solid waste collection costs and the significant increase in rates experienced by other cities with recent procured contracts, it is recommended that the city utilize the extensions in the current solid waste collection contract with WM and the drop-box contracts with WM and Sunshine Disposal. City of Spokane Valley Solid Waste Collection Contract End-of-Contract Options Page 6 of 6 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 12, 2025 Department Director Approval: Check all that apply: consentold businessnew businesspublic hearing information admin. report pending legislation executive session AGENDA ITEM TITLE: Admin Report: Balfour Facility Options GOVERNING LEGISLATION: SVMC 3.49.019 PREVIOUS COUNCIL ACTION TAKEN: None March 7, 2023, Motion consideration to acquire the property located at 10303 E Sprague October 1, 2024: Admin Report: Balfour Park Building Potential Options BACKGROUND: The Balfour property (Parcel 45174.9033) is located adjacent to Balfour Park and SVFD Fire Station #1 and in the vicinity of City Hall and the library. On March 7, 2023, the City Council moved to authorize the City Manager to finalize and execute any necessary documentation for the acquisition of the property for a purchase price of $790,000 plus applicable closing costs. The purpose of the acquisition was to integrate the property into the park improvements, provide additional parking opportunities, and to provide a driveway connection to Sprague Ave. The property was previously occupied by the former Leather Furniture Gallery. The furniture store went out of business in 2022. The two- story building was constructed in 1968 and was approximately 4,600 square feet in size (Exhibit A). The building itself was not a primary goal of the purchase. After acquiring the property, the City assessed the existing structure to determine required building upgrades that would be triggered with tenant improvements and develop cost estimates for options for council consideration. The options evaluated included 1) renovation of the existing structure, 2) constructing a new similar replacement structure with an elevator for accessibility, 3) constructing a new single-story structure, and 4) demolishing the existing structure and providing a graded pad for future development. The assessment of the existing structure indicated that required tenant improvements would trigger significant electrical, plumbing, heating and ventilation, and ADA upgrades. Necessary ADA improvements include exterior ramps for both levels and modifications to the existing restrooms. In addition, the building also has a leaky roof and a cracked foundation that would need to be addressed with any renovations. The lower level of the structure was constructed partially below grade at the north, west and south sides. The exterior grade was lower to the east, allowing the lower level to daylight on the east side of the building. The main entrance was accessible through a bridge located above the area where the lower-level daylights. This layout provided access for individuals to vandalize the building and camp overnight without being easily seen. To address these issues, the property had to be monitored by city staff several times a week. The costs to renovate the existing structure or to construct a new facility ranged from $3.1M to $4M. The cost of demolishing the building was approximately $155,000. On October 1, 2024, Council reached consensus to demolish and abate the existing structure and grade a pad for future development. City Council has expressed desire to lease the property for retail uses, such as restaurant, that is complimentary to Balfour Park. 1 On August 12, Staff will discuss ground lease options for development of the building pad site. OPTIONS: Council Consensus to market the property for ground lease for retail uses complimentary to Balfour Park or take other appropriate action. RECOMMENDED ACTION OR MOTION: Council Consensus to market the property for ground lease for retail uses complimentary to Balfour Park. BUDGET/FINANCIAL IMPACTS: Staff will discuss potential revenue that could be generated rom the ground lease STAFF CONTACT: Gloria Mantz, City Services Coordinator ___________________________________________________________________________ ATTACHMENTS: Exhibit A – Property pictures 2 Exhibit A Property with Building Property after demolishing the building and grading pad for future development DRAFT ADVANCE AGENDA as of August 7, 2025; 10:00 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings August 19, 2025 SPECIAL MEETING: Community Conversations, 5:00 p.m. -CANCELED August 19, 2025 Special Meeting, 5:00 p.m. EXEC. SESSION Pending Litigation \[RCW 42.30.110(1)(i)\]. August 19, 2025 Formal B Meeting, 6:00 p.m. \[due Tue Aug 12\] 1. Motion Consideration: Pines/BNSF GSP Bid Award Robert Blegen, Erica Amsden (10 minutes) 2. Admin Report: Sullivan Property Update John Hohman (30 minutes) 3. Admin Report: City LTAC Application Discussion Chelsie Walls (10 minutes) 4. Admin Report: ILA -Spokane County Water District #3 Adam Jackson (10 minutes) \[*estimated meeting: 60 mins\] August 26, 2025 Formal A Meeting, 6:00 p.m. \[due Tue Aug 19\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Motion Consideration: Sprague Preservation Project Award Robert Blegen (10 minutes) 3. Admin Report: CHIP Grant, Habitat for Humanity & SNAP Gloria Mantz, Sarah Farr (15 minutes) 4. Admin Report : Compression Brake Discussion Jerremy Clark (10 minutes) 5. Admin Report: 2026 Budget Estimated Revenues & Expenditures Chelsie Walls (10 minutes) 6. Advance Agenda Mayor Haley (5 minutes) 7. Info Only: Department Monthly Reports; Fire Dept Monthly Report \[*estimated meeting: 55 mins\] September 2, 2025 Formal B Meeting, 6:00 p.m. \[due Tue Aug 26\] 1. Admin Report: Fireworks Regulations Discussion Tony Beattie, Kelly Konkright (10 minutes) 2. Admin Report: Flag Policy Discussion Tony Beattie, Kelly Konkright (10 minutes) \[*estimated meeting: 20 mins\] September 9, 2025 Formal A Meeting, 6:00 p.m. \[due Tue Sept 2\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Motion Consideration: CHIP Grant, Habitat for Humanity & SNAP Gloria Mantz, Sarah Farr (15 minutes) 3. Admin Report: 2026 State Legislative Agenda Virginia Clough, Briahna Murray (10 minutes) 4. Advance Agenda Mayor Haley (5 minutes) September 16, 2025 SPECIAL MEETING: Community Conversations, 5:00 p.m. September 16, 2025 Formal B Meeting, 6:00 p.m. \[due Tue Sept 9\] You Rock Recognition Award Proclamation: Valleyfest 1. Public Hearing: Interim Ordinance Re: Communications Tower Height Restrictions K. Konkright (10 minutes) 2. PUBLIC HEARING #1: 2026 Revenues/Budget Chelsie Walls (10 minutes) 3. Motion Consideration: Set 2026 Budget Hearing for October 14 Chelsie Walls (10 minutes) September 23, 2025 Formal A Meeting, 6:00 p.m. \[due Tue Sept 16\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Admin Report: Proposed Ordinance adopting 2026 property taxes Chelsie Walls (10 minutes) 3. Advance Agenda Mayor Haley (5 minutes) 4. Info Only: Department Monthly Reports; Fire Dept Monthly Report September 30, 2025 Formal B Meeting, 6:00 p.m. \[due Tue Sept 23\] Draft Advance Agenda 8/7/2025 2:48:15 PM Page 1 of 2 1. Motion Consideration: 2026 State Legislative Agenda Virginia Clough, Briahana Murray (10 minutes) October 7, 2025 Formal B Meeting, 6:00 p.m. \[due Tue Sept 30\] 1. Ordinance 25-XXX: First Read Property Tax Ordinance Chelsie Walls (10 minutes) 2. Admin Report: City Manager Presentation of 2026 Budget John Hohman (15 minutes) October 14, 2025 Formal A Meeting, 6:00 p.m. \[due Tue Oct 7\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. PUBLIC HEARING #2: 2026 Budget - Chelsie Walls (10 minutes) 3. Admin Report: 2026 Federal Legislative Agenda Virginia Clough, Mike Pieper (10 minutes) 4. Admin Report: 2025 Budget Amendment Chelsie Walls (10 minutes) 5. Advance Agenda Mayor Haley (5 minutes) October 21, 2025 SPECIAL MEETING: Community Conversations, 5:00 p.m. October 21, 2025 Formal B Meeting, 6:00 p.m. \[due Tue Oct 14\] You Rock Recognition Award 1. Ordinance 25-XXX: Second Read Property Tax Ordinance Chelsie Walls (10 minutes) October 28, 2025 Formal A Meeting, 6:00 p.m. \[due Tue Oct 21\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. PUBLIC HEARING: 2025 Budget Amendment Chelsie Walls (10 minutes) 3. Ordinance 25-XXX: Frist Read 2025 Budget Amendment Chelsie Walls (10 minutes) 4. Ordinance 25-XXX: First Read 2026 Budget - Chelsie Walls (10 minutes) 5. Motion Consideration: Federal Legislative Agenda Virginia Clough, Mike Pieper (10 minutes) 6. Advance Agenda Mayor Haley (5 minutes) 7. Info Only: Department Monthly Reports; Fire Dept Monthly Report November 4, 2025 Formal B Meeting, 6:00 p.m. \[due Tue Oct 28\] November 11, 2025 Formal A Meeting, 6:00 p.m. \[due Tue Nov 4\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Advance Agenda Mayor Haley (5 minutes) November 18, 2025 SPECIAL MEETING: Community Conversations, 5:00 p.m. November 18, 2025 Formal B Meeting, 6:00 p.m. \[due Tue Nov 11\] You Rock Recognition Award November 25, 2025 Formal A Meeting, 6:00 p.m. \[due Tue Nov 18\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Advance Agenda Mayor Haley (5 minutes) 3. Info Only: Department Monthly Reports; Fire Dept Monthly Report *time for public or council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Autonomous Vehicle Regulations Energy Code Fireworks Code Lithium-Ion Battery Policies Oversize & Overweight Vehicle Permit Paddy Wagon Services Peer Court Protection of Utility Infrastructures School Zone Cameras SCRAPS TPA Bid Fees Granicus Discussion Draft Advance Agenda 8/7/2025 2:48:15 PM Page 2 of 2