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HomeMy WebLinkAbout25-177.00Kimley-Horn&AssociatesIncActiveTransportationPlanningAGREEMENT FOR PROFESSIONAL SERVICES Kimley-Horn and Associates, Inc. THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Kimley-Horn and Associates, Inc. , hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed -upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parries. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by June 30, 2026, unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant a flat fee of $ 160,000, (which includes Washington State Sales Tax if any is applicable) as full compensation for everything done under this Agreement, as set forth in Exhibit A. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: Name: Marci Patterson, City Clerk Phone: (509) 720-5000 Address: 10210 East Sprague Avenue Spokane Valley, WA 99206 TO THE CONSULTANT: Name: Kylee Jones Phone: 509-213-4378 Address: 601 W I` Ave, Suite 1400 Spokane, WA 99201 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant states that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals; 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. S. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Consultant's required insurance shall be of the types and coverages as stated below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 0001. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Professional liability insurance appropriate to Consultant's profession. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $2,000,000 each occurrence, and $2,000,000 general aggregate. 3. Professional liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions. The Consultant's policies are to contain, or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or self -insured pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall provide City and all additional insured for this work with written notice of any policy cancellation within two business days of their receipt of such notice. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, and employees, from any and all actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever to the extent caused by wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51, RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. Consultant acknowledges and expressly agrees that (a) the City deems and has deemed all vehicle -involved crash data in its possession to be confidential, and (b) all vehicular crash data provided to Consultant by the City is to be treated by Consultant as confidential information hereunder. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation or arbitration (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Consultant shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 22. Assurance of Compliance with Applicable Federal Law. During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in interest agrees as follows: A. Compliance with Regulations. Consultant shall comply with the federal laws set forth in subsection G, below ("Pertinent Non -Discrimination Authorities") relative to non- discrimination in federally -assisted programs as adopted or amended from time -to -time, which are herein incorporated by reference and made a part of this Agreement. B. Non-discrimination. Consultant, with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding, or negotiation made by Consultant for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant's obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. D. Information and Reports. Consultant shall provide all information and reports required by the Acts, the regulations, and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the WSDOT to be pertinent to ascertain compliance with such Acts, regulations, and instructions. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish the information, Consultant shall so certify to the City or the WSDOT, as appropriate, and shall set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance. In the event of a Consultant's noncompliance with the nondiscrimination provisions of this Agreement, the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate, including, but not limited to: 1. Withholding payments to Consultant under the Agreement until Consultant complies; and/or 2. Cancelling, terminating, or suspending the Agreement, in whole or in part. F. Incorporation of Provisions. Consultant shall include the provisions of Section 22 of this Agreement in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, regulations and directives issued pursuant thereto. Consultant shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if Consultant becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction, Consultant may request that the City enter into any litigation to protect the interests of the City. In addition, Consultant may request the United States to enter into the litigation to protect the interests of the United States. G. Pertinent Non -Discrimination Authorities: During the performance of this Agreement, the Consultant agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; and 49 Part 26; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose properly has been acquired because of Federal or Federal -aid programs and projects); Federal -Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 etseq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. §471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures Non- discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); and Title I K of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq.). 23. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 24. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Insurance Certificates The Parties have executed this Agreement this CITY OF SPOKANE VALLEY John Hohman, City Manager q-rif day of vc rvs� , 20 z r Consultant: g 1�� By: Its: Authorized Representative Kimley»>Horn EXIHBIT A — SCOPE OF SERVICES Spokane Valley Active Transportation Plan Project Understanding City of Spokane Valley is leading the development of the Spokane Valley Active Transportation Plan (SVATP) that aims to promote safety, accessibility and connectivity for all users. The SVATP will develop a vision for a citywide bicycle and pedestrian system, identify gaps in the current system, and prioritize improvements to enhance multimodal transportation opportunities. Scope of Services Kimley-Horn and Associates, Inc. (CONSULTANT) will provide the scope of services set forth below. Task 1: Project Management/Initiation Task 1.1 — Project Kick -Off Meeting CONSULTANT will prepare for and conduct a project kick-off meeting (assumed to be 1-hour) with the City during which the team will: • Fine-tune the project schedule • Identify participants needed for subsequent project team meetings • Discuss the public outreach and engagement plan, and identify approximate timeframes for public outreach events • Review of a list of available documents and data • Determine a schedule of monthly progress meetings (in -person or virtual) with participation from key stakeholders as appropriate • Discuss branding options for the SVATP that include the WSDOT Climate Commitment Act (CCA) branding requirements • Discuss the City's vision and goals for the project • Discuss opportunities for consistency between the Comprehensive Plan update and the Parks Plan in terms of branding, public engagement, and data sharing where applicable Task 1.2 — Project Team Meetings CONSULTANT will prepare for and conduct regular virtual project team meetings, to include the following potential agenda items: Kimley»>Horn • Review progress made • Discuss next steps and assign action items • Update project schedule Spokane Valley Active Transportation Plan Page 2 Attendance will include Kimley-Horn project manager and City of Spokane Valley project manager. Attendance may be expanded to include other stakeholders at appropriate times as necessary. Meetings are assumed to be held approximately bi-weekly. Meeting frequency may change over the course of the project as -needed. Up to ten (10) one -hour project meetings are assumed. Task 1.3 — SCM#1/Vision and goals CONSULTANT will prepare for and conduct SCM#1 (stakeholder kick-off/vision/goals) meeting with City staff to develop a draft vision statement and goals for the Plan. The vision and goals will be used to guide the identification of projects. The vision and goals will be presented to the community for concurrence during the first public pop-up event. All steering Committee meetings are expected to be in -person. Virtual meetings may be held if requested by City. Task 1 Deliverables: • Project team meetings • SCM#1 meeting agenda and notes • Draft public engagement plan Task 2: Existing Conditions Needs Analysis Task 2.1 — Existing Conditions Data Collection, Analysis, and Exhibits CONSULTANT will review readily available material and sources to identify existing and planned bicycle- and pedestrian -related safety, circulation, and operations issues. CONSULTANT will collect and evaluate the following for the existing conditions: • Crash data: CONSULTANT will utilize historical crash data to perform a pedestrian - and bicycle -related collision analysis that will identify hot spot collision locations. Crash Kimley»)Horn Spokane Valley Active Transportation Plan Page 3 data provided by the Washington State Department of Transportation (WSDOT) for a recent 5-year timeframe will be used. • Facilities inventory: CONSULTANT will prepare basemap of existing bicycle and pedestrian facilities in the City using existing GIS or CAD data available from the City. If City records are incomplete, CONSULTANT will update the maps for the arterial and collector roadways using available aerial imagery. Inventory will also include local streets, paved trails, and transit stop access review. A limited number of hours are allocated in this task for field review confirmation. • Roadway and traffic conditions: CONSULTANT will use publicly available data to prepare basemap of existing roadway characteristics (volume, roadway classification, and posted speed limits). It is assumed that posted speed limits will require verification. • Level of Traffic Stress: CONSULANT will perform a Level of Traffic Stress analysis using existing or readily available data for arterial, collector, and local roadways following WSDOT Design Manual standards for Pedestrian Facilities and Roadway Bicycle Facilities. The analysis identifies areas that are high -stress environments for a bicyclist and pedestrian based on roadway characteristics such as vehicle speeds, volumes and number of travel lanes. The Level of Traffic Stress analysis will be correlated to multimodal LOS to satisfy Comprehensive Plan requirements. • Existing pedestrian and bicycle trips: CONSULTANT will obtain Strava data to understand existing bicycle and pedestrian activity data and review any available traffic data collected for the City from recently completed studies or reports. • Demographic and community profile analysis: CONSULTANT will collect and analyze data from Census, Washington State Environmental Health Disparities, and other publicly available data to identify areas with greater exposure for vulnerable road users — areas with higher population and employment density, disadvantaged communities, high proportion of older residents. This analysis may use social equity factors such as median household income, households with vehicle access, and commute to work. • Gap analysis: Based on analysis completed in above tasks, CONSULTANT will identify specific gaps within the current bicycle and pedestrian network, such as missing connections, discontinuities, or areas lacking safe, low stress, or accessible infrastructure. The analysis will include the identification of key destination areas to establish a network that serves community locations. • Existing city plans and policies: CONSULTANT will review applicable documents that are readily available or provided by the City of existing plans, policies, ordinances, Kimley>»Horn Spokane Valley Active Transportation Plan Page 4 and relevant studies prepared by or for the City. CONSULTANT will identify plan elements that include or impact bicycle and pedestrian infrastructure. CONSULTANT will review a best practices, policies, and programs checklist with city staff to benchmark existing practices to identify opportunities for enhancement. CONSULTANT will leverage existing Parks Plan data to avoid duplication. Task 2.2 — Existing Conditions Report CONSULTANT will compile the results of the existing conditions analyses into a report that highlights the key gaps and needs in the existing system. CONSULTANT will update the report based on one (1) round of consolidated comments from the City. This report will be summarized in the Plan final report, and the full existing conditions report will be provided as an attachment to the Plan final report. Task 2.3 — SCM#2/Existing Conditions CONSULTANT will prepare for and conduct SCM#2 to present and review the existing conditions report. CONSULTANT will update the report based on one (1) round of consolidated comments from the City. Task 2 Deliverables: • Existing Conditions Report • SCM#2 Task 3: Network Development Task 3.1 — Identify Key Multimodal Hubs and Patterns CONSULTANT will collaborate with the City to identify locations that should be prioritized for connectivity to the citywide bicycle and pedestrian networks such as schools, public facilities, parks, community centers, and shopping and employment hubs. Kimley»>Horn Spokane Valley Active Transportation Plan Page 5 Task 3.2 — Proposed Bicycle and Pedestrian Network CONSULTANT will propose improvements to bikeways facilities network and pedestrian network based on findings from Task 2 and Task 3.1. Input collected through public outreach will also be incorporated. CONSULTANT will prepare maps of proposed improvements. CONSULTANT will update proposed improvement map based on (1) round of consolidated comments from the City. Task 3.3 — SCM#3/Proposed Bicycle and Pedestrian Network CONSULTANT will prepare for and conduct SCM#3 to review the proposed bicycle and pedestrian network and received feedback. CONSULTANT will update the network map based on one (1) round of consolidated comments from the stakeholders. Task 3 Deliverables: • Proposed bicycle and pedestrian network • SCM#3 Task 4: Recommendations and Prioritization Task 4.1 — Project List Based on the final network map (Task 3.2) CONSULTANT will prepare list of specific implementation projects. The list will include project name and project description, and project purpose. Task 4.2 — Project Prioritization CONSULTANT will prepare criteria to prioritize pedestrian and bicycle projects identified in the previous tasks. Examples of criteria may include collision data, public support, access to local and regional destinations, current and future potential demand, and demographic analysis. Using the agreed upon prioritization criteria and weighting system, the prioritization process will be applied to the projects list 1 (one) time. 601 W 151 Avenue Suite 1400, Spokane, WA 99201 Kimley»>Horn Task 4.3 — SCM#4/Projects and Priorities Spokane Valley Active Transportation Plan Page 6 CONSULTANT will prepare for and conduct SCM#4 to review the proposed projects and priorities. Task 4.4 — Cost Estimates CONSULTANT will develop planning -level cost estimates for the high -priority projects identified in Task 4.2. Cost estimates may be used to inform the city Capital Improvement Program and grant funding applications. Task 4.5 — Funding Sources and Implementation CONSULTANT will summarize potential funding sources to support the implementation of the recommended bicycle and pedestrian projects. CONSULTANT will develop a list of next steps and implementation actions. Task 4.6 — Recommended Programs, Policies, and Best Practices Based on the results of Task 2.1, consultation with city staff and stakeholders, CONSULTANT will develop recommendations for programs, policies, and best practices that enhance or promote plan implementation. This is anticipated to include recommended updates to elements such as the Complete Streets Policy, designated Safe Routes to Schools, or ADA Transition Plan. Task 4 Deliverables: • Draft plan with projects • SCM#4 • Recommended projects planning -level cost estimates • Summary of funding sources and implementation steps • Recommended set of programs and policies Kimley»>Horn Spokane Valley Active Transportation Plan Page 7 Task 5: Community Engagement (Ongoing) Task 5.1 — Community Engagement Plan CONSULTANT will prepare a Community Engagement Plan that identifies engagement strategies and opportunities that are inclusive, interactive and incorporate existing community events in Spokane Valley. Task 5.2 — Pop -Up Events CONSULTANT will prepare for and conduct up to two (2) in -person pop-up events. • The initial event will provide information and education to the community and engage in dialogue regarding challenges and opportunities. The team will also solicit input on the draft goals and vision of the Plan. • The second event will present draft concepts, plans and programs for community review. Task 5.3 — Online Engagement Tool CONSULTANT will develop an online engagement tool using PublicCoordinate, a proprietary online public engagement platform. This tool will feature an interactive online engagement map that includes a survey to solicit additional information and feedback from the public. The tool and survey will be promoted through flyers and the City's website to gather comprehensive input on the plan. Task 5 Deliverables: • Community Engagement Plan • Materials and content for Public Coordinate • Materials and content for social media and enews pushed out on the City's existing platforms • Materials and content for the City's website • Workshop and pop-up event summaries Kimley>»Horn Task 6: Final Plan and Adoption Task 6.1 — Draft Plan Spokane Valley Active Transportation Plan Page 8 CONSULTANT will develop a draft report that outlines the processes and findings for Task 1 through 5. This report will be graphically illustrated with maps and drawings. Task 6.2 — SCM#5/Draft Active Transportation Plan CONSULTANT will prepare for and conduct SCM#5 to review the draft ATP Task 6.3 — Final Plan Following administrative review and approval by the City and WSDOT, the draft will be made available for review by the public for a 30-day comment period. Based on input received on the draft plan, CONSULTANT will prepare the final Active Transportation Plan. The City will present the plan to the City Council for adoption or approval. CONSULTANT will be available to present the plan during the City Council meeting if desired. Task 6 Deliverables: • Draft Active Transportation Plan • SCM#5 • Final Active Transportation Plan • Presentation/Attendance at a City Council Meeting Schedule CONSULTANT will provide services for these services according to the schedule in Table 2. The fee in Table 1 assumes a 9-month schedule, with Notice to Proceed provided in October 2025. Additional Services Services not specifically provided for in the above tasks will be billed as additional services. CONSULTANT will prepare a scope and fee for additional services for approval by the City. A Management Reserve budget is allocated in Table 1 to provide budget capacity for approved and agreed upon additional services. Kimley»>Horn Spokane Valley Active Transportation Plan Page 9 Fee and Expenses CONSULTANT will complete Tasks 1 - 6 for a total lump sum fee shown in Table 1 and described in the workplan in Table 2. Individual task amounts are informational only. A not to exceed budget allocation for Management Reserve is included as Task 7. Table 1. Fee and Expenses 1. Project Initiation $ 12,209.00 2. Existing Conditions Needs Analysis $ 27,170.00 3. Network Development $ 20,817.00 4. Recommendations and Prioritization $ 36,084.00 5. Public Engagement $ 12,734.00 6. Final Plan and Adoption $ 40,289.00 7. Management Reserve /Additional Services $ 10,000.00 Total Lump Sum Fee $ 160,000.00 Table 2: Project Schedule and Workplan Task Name 1.Project Management/Initiation Start Tue 10/14/25 Finish Mon 6/1/26 1.1 Project Kick -Off Meeting Tue 10/14/25 Mon 10/20/25 1.2 Project Team Meetings (Up to 10) Mon 11/3/25 Mon 6/1/26 1.3 Steering Committee Meeting #1 Tue 10/21/25 Mon 10/27/25 2. Existing Conditions Needs Analysis Tue 10/28/25 Mon 12/29/25 2.1 Existing Conditions Data Collection, Analysis, and Exhibits Tue 10/28/25 Mon 11/17/25 2.2 Existing Conditions Report Tue 11/18/25 Mon 12/8/25 2.3 Steering Committee Meeting #2 and Review Tue 12/9/25 Mon 12/29/25 3. Network Development Tue 1/13/26 Mon 3/2/26 3.1 Identify Key Multimodal Hubs and Patterns Tue 1/13/26 Mon 1/26/26 3.2 Proposed Bicycle and Pedestrian Network Tue 1/27/26 Mon 2/9/26 3.3 Steering Team Committee Meeting #3 and Review Tue 2/10/26 Mon 3/2/26 4. Task Recommendations and Prioritization Tue 3/3/26 Mon 5/4/26 4.1 Project List Tue 3/3/26 Mon 3/16/26 4.2 Project Prioritization Tue 3/3/26 Mon 3/30/26 4.3 Steering Committee Meeting #4 and Review Tue 3/31/26 Mon 4/20/26 4.4 Cost Estimates Tue 4/21/26 Mon 5/4/26 4.5 Funding Sources and Implementation Tue 4/21/26 Mon 5/4/26 4.6 Recommended Programs and Policies Tue 3/31/26 Mon 4/20/26 5. Community Engagement Tue 10/14/25 Mon 5/4/26 Kimley>»Horn Spokane Valley Active Transportation Plan Page 10 Task Name 5.1 Community Engagement Plan Start Tue 10/14/25 Finish Mon 10/20/25 5.2 Pop -Up Events Tue 12/30/25 Mon 4/27/26 5.3 Online Engagement Tool Tue 12/30/25 Mon 5/4/26 6. Final Plan and Adoption Tue 4/21/26 Mon 6/15/26 6.1 Draft Plan Tue 4/21/26 Mon 5/18/26 6.2 Steering Committee Meeting #5 and Review Tue 5/19/26 Mon 6/8/26 6.3 Final Plan Tue 6/9/26 Mon 6/15/26 Ill I LJ I I Ld A� �® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 10/6/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Edgewood Partners Ins Center 3780 Mansell Rd. Suite 370 Alpharetta GA 30022 CONTACT NAME: Jerry NO Ola PHONE FAX No. E : 770.552.4225 A/C No : E-MAIL grey] incerts re lin .com INSURERS AFFORDING COVERAGE NAIC# INSURER A: National Union Fire Ins Co of Pittsburg19445 INSURED KIMLASS INSURER B : Allied World Assurance CO U.S. Inc. 19489 Kimley-Horn and Associates, Inc. 421 Fayetteville Street, Suite 600 INSURERc: New Hampshire Insurance Company 23841 INSURER D : Lloyd's of London 85202 Raleigh, NC 27601 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 1629854007 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICYNUMBER POLICY EFF MM/DD POLICY EXP MM/DD LIMITS A X COMMERCIAL GENERAL LIABILITY GL5268169 4/1/2025 4/1/2026 EACH OCCURRENCE $2,000,000 CLAIMS -MADE OCCUR DAMAGES( RENTED PREMISES Ea occurrence) $ 1,000,000 X MED EXP (Any one person) $ 25,000 Contractual Liab PERSONAL & ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY jE � LOC 1�1$ PRODUCTS -COMP/OP AGG $ 4,000,000 OTHER: A A AUTO MOBILELIABILITY ANY AUTO CA4489663(AOS) CA2970071 (MA) 4/1/2025 4/1/2025 4/1/2026 4/1/2026 COMBINED SINGLE LIMIT Ea accident $2,000,000 X BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ X PROPEL DAMAGE Per accident $ HIRED rxNON-OWNED AUTOS ONLY AUTOS ONLY B X UMBRELLA LIAB X OCCUR 03127930 4/1/2025 4/1/2026 EACH OCCURRENCE $ 5,000,000 X AGGREGATE $ 5,000,000 EXCESS LIAR CLAIMS -MADE DED I X I RETENTION$ jr, nnn $ C C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? NI N / A WC067961230 (AOS) WC013711885 (CA) 4/1/2025 4/1/2025 4/1/2026 4/1/2026 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $ 2,000,000 E.L. DISEASE - EA EMPLOYEE $ 2,000,000 (Mandatoryin NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 2,000,000 D Professional Liability B0146LDUSA2504949 4/1/2025 4/1/2026 Per Claim $2,000,000 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Re: Active Transportation Plan. The City is named as an Additional Insured with respects to General & Automobile Liability where required by written contract. The above referenced liability policies with the exception of workers compensation and professional liability are primary & non-contributory where required by written contract. Waiver of Subrogation is applicable where required by written contract & allowed by law. City of Spokane Valley 10210 East Sprague Avenue Spokane Valley WA 99206 ACORD 25 (2016/03) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE / ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD POLICY NUMBER: GL5268169 COMMERCIAL GENERAL LIABILITY CG20101219 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations ANY PERSON OR ORGANIZATION WHOM YOU PER THE CONTRACT OR AGREEMENT. BECOME OBLIGATED TO INCLUDE AS AN ADDITIONAL INSURED AS A RESULT OF ANY CONTRACT OR AGREEMENT YOU HAVE ENTERED INTO. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. CG 20 10 12 19 0 Insurance Services Office, Inc., 2018 Page 1 of 2 ❑ A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. C. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. Page 2 of 2 ® Insurance Services Office, Inc., 2018 CG 20 10 12 19 POLICY NUMBER: GL5268169 COMMERCIAL GENERAL LIABILITY CG 20 37 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations ANY PERSON OR ORGANIZATION WHOM YOU PER THE CONTRACT OR AGREEMENT. BECOME OBLIGATED TO INCLUDE AS AN ADDITIONAL INSURED AS A RESULT OF ANY CONTRACT OR AGREEMENT YOU HAVE ENTERED INTO. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products -completed operations hazard". However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. CG 20 37 12 19 O Insurance Services Office, Inc., 2018 Page 1 of 1