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HomeMy WebLinkAbout25-163.00Kimley-Horn&AssociatesIncParks&RecMasterPlanUpdateContract No. 25-163 AGREEMENT FOR PROFESSIONAL SERVICES Kimley-Horn and Associates, Inc. THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Kimley-Horn, hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed -upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by June 30, 2026, unless the time for performance is extended in writing by the Parties. Agreement for Professional Services (with professional liability coverage) Page 1 of 8 Contract No. 25-163 Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant a flat fee of $127,800.00, (which includes Washington State Sales Tax if any is applicable) as full compensation for everything done under this Agreement, as set forth in Exhibit B. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: Name: Marci Patterson, City Clerk Phone: (509) 720-5000 Address: 10210 East Sprague Avenue Spokane Valley, WA 99206 TO THE CONSULTANT: Name: Nick Chen Phone: (425) 689-5064 Address: 601 W. 1' Avenue, Suite 1400 Spokane, WA 99201 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant states that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Agreement for Professional Services (with professional liability coverage) Page 2 of 8 Contract No. 25-163 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Consultant's required insurance shall be of the types and coverages as stated below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 0001. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury, and advertising injury. City shall be named as an Agreement for Professional Services (with professional liability coverage) Page 3 of 8 Contract No. 25-163 additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Professional liability insurance appropriate to Consultant's profession. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $2,000,000 each occurrence, and $2,000,000 general aggregate. 3. Professional liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions. The Consultant's policies are to contain, or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or self -insured pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall provide City and all additional insured for this work with written notice of any policy cancellation within two business days of their receipt of such notice. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Agreement for Professional Services (with professional liability coverage) Page 4 of 8 Contract No. 25-163 Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, and employees, from any and all actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever to the extend caused by or arising out of, or in connection with the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51, RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. Agreement for Professional Services (with professional liability coverage) Page 5 of 8 Contract No. 25-163 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation or arbitration (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Consultant shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 22. Assurance of Compliance with Applicable Federal Law. During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in interest agrees as follows: A. Compliance with Regulations. Consultant shall comply with the federal laws set forth in subsection G, below ("Pertinent Non -Discrimination Authorities") relative to non-discrimination in federally -assisted programs as adopted or amended from time -to -time, which are herein incorporated by reference and made a part of this Agreement. B. Non-discrimination. Consultant, with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding, or negotiation made by Consultant for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultants's obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. D. Information and Reports. Consultant shall provide all information and reports required by the Acts, the regulations, and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the WSDOT to be pertinent to ascertain compliance with such Acts, regulations, and instructions. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish the information, Consultant shall so certify to the City or the WSDOT, as appropriate, and shall set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance. In the event of a Consultant's noncompliance with the non- discrimination provisions of this Agreement, the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate, including, but not limited to: Agreement for Professional Services (with professional liability coverage) Page 6 of 8 Contract No. 25-163 1. Withholding payments to Consultant under the Agreement until Consultant complies; and/or 2. Cancelling, terminating, or suspending the Agreement, in whole or in part. F. Incorporation of Provisions. Consultant shall include the provisions of Section 22 of this Agreement in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, regulations and directives issued pursuant thereto. Consultant shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if Consultant becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction, Consultant may request that the City enter into any litigation to protect the interests of the City. In addition, Consultant may request the United States to enter into the litigation to protect the interests of the United States. G. Pertinent Non -Discrimination Authorities: During the performance of this Agreement, the Consultant agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; and 49 Part 26; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); Federal -Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. §471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal - aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation Agreement for Professional Services (with professional liability coverage) Page 7 of 8 Contract No. 25-163 systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); and Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq.). 23. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 24. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope & Fee C. Insurance Certificates The Parties have executed this Agreement this CITY OF SPOKANE VALLEY v � n Hohman, City Manager APPROVED AS TO FORM: 25 day of Sgopten+er , 20 25 Consultant: y: Nick Chen, AICP Its: Authorized Representative Agreement for Professional Services (with professional liability coverage) Page 8 of 8 Exhibit A. Scope and Fee Kimley>»Horn August 15, 2025 John Bottelli City of Spokane Valley 2426 N Discovery Place Spokane Valley, WA 99216 Re: Scope and Fee for Professional Services for City of Spokane Valley Parks and Recreation Master Plan Update Dear Mr. Bottelli Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant") submits this Scope and Fee to the City of Spokane Valley ("Client") for development of the Parks and Recreation Master Plan Update ("Project"). It is anticipated that the City will use this scope and fee to prepare a formal agreement. The Client's provided Agreement for Professional Services contract language is included as Attachment A with minor modifications proposed by Kimley-Horn. These modifications were included within the proposal response provided to the Client. Project Understanding Kimley-Horn understands that the City of Spokane Valley is completing a Parks and Recreation Master Plan Update as required by the Washinton State Recreation and Conservation Office (RCO) to maintain planning eligibility for future grants and funding. The work is expected to include the required updates to the City's Parks and Recreation Master Plan required to maintain eligibility for RCO recreation grant funding programs for the next 6-10 years. The parks plan adoption and grant funding eligibility are anticipated to be integrated with the City's periodic update of its Comprehensive Plan under the Growth Management Act of the State of Washington (GMA), which will adopt the Parks and Recreation Master Plan by reference. Assumptions Kimley-Horn's scope and fee are based on the following assumptions: • The Client will provide any event space, booth, or other areas needed for outreach events or in relation to the Project. • The Client will provide access to city -owned spaces required for the needs assessment, including operations areas at the community pools or other park areas. • The Client will pay any applicable event, application, or noticing fees • Kimley-Horn will provide marketing collateral as discussed in Task 2.8, however the Client will be responsible for marketing the project through their standard platforms. If any of these assumptions are not correct, then the scope and fee will change. Kimley)))Horn Page 2 Scope of Services Kimley-Horn will provide the services specifically set forth below. Task 1.0 Proiect Initiation Task 1.1 Kick -Off Meeting Kimley-Horn will prepare for and attend a kick-off meeting for the PROS Plan to confirm the work plan of the project. The goal of this meeting is to determine: • Confirmation and Outcome Expectations — The project goals, objectives, scope, and schedule will be confirmed. We will discuss expectations of the completed project. • Communication Plan — Confirm lines of communication, points of contact, level of involvement by City staff and local leaders, and other related project management details. The Communication Plan will refine the proposed methods for communication, frequency, and topics which may vary and will be discussed with staff prior to preparation of the meeting agendas. Task 1.2 Review Existing Relevant Planning Documents The Kimley-Horn team will collect, log, and create electronic copies as appropriate (MS Word/Excel and Adobe Acrobat) of key data and information to facilitate dissemination of information. This will assess the long-term goals as expressed in relevant existing plans and studies such as the City of Spokane Valley 2019 Parks and Recreation Master Plan, existing site plans, site specific master plans, annual reports, program guides, park development guidelines, user fee information, department policies and procedures, etc. Specific data to be reviewed includes recent planning efforts including linkages between the PROS plan and the City's Comprehensive Plan update, capital improvement plans (CIPs), and other available relevant data. Task 1.3 Identify Planning Areas Kimley-Horn will work with City staff to identify logical geographic planning areas within the City of Spokane Valley for the purposes of analyzing parks and recreation facilities and preparing recommendations within the Capital Improvements Plan (CIP). Our team will coordinate with the Comprehensive Plan update team to see if they have determined Planning Areas. Task 1.0 Deliverables • Communication Plan (PDF) • Project Kickoff Meeting materials, including an agenda and meeting minutes • Project schedule document (Excel or Microsoft Project Format) • Itemized list of reviewed documents • File sharing website • Map exhibit of identified planning areas (PDF) Task 2.0 Develop and Implement Public Engagement Strategy Task 2.1 Project Branding Development Our team believes the strong branding sets the tone for the project. It creates an identity that uniquely signifies the City of Spokane Valley's Parks and Recreation Master Plan and will be recognizable on all public -facing materials. This scope assumes creation of a draft logo using the City of Spokane's branding guidelines for reference. Up to one (1) revision based on consolidated City staff comments is included within this scope. 425.689.5064 Kimley))) HVI n Page 3 Task 2.2 Conduct Public Workshops/Meetings (Up to 3) Public engagement is vital to a successful plan. Public engagement serves two purposes: 1) to identify emerging issues and challenges the City needs to address, and 2) to align the community and the Department to achieve the greatest ability for plan implementation. The public engagement process will work hand in hand with the development of an advocacy strategy for the plan. The proposed strategic process is a series of workshops at each milestone of the phase as shown: • Workshop Series #1 — Overview of project and processes to achieve successful, sustainable implementation • Workshop Series #2 — Present Key Public Needs Assessment Findings • Workshop Series #3 — Present Recommendations and Implementation Plan Task 2.3 Community Surveys (Translated in up to 1 language) Kimley-Horn will develop and distribute one (1) community survey via the Project Website. The survey is intended to gather information about community needs and characteristics as well as provide an alternative participation method for those unable to attend in -person workshops. The survey can be translated into up to one (1) other language. A paper copy version will be provided for distribution in the event some residents and stakeholders are unable to access the online survey or are uncomfortable with digital methods. It is assumed that City staff will provide a public location, such as the library or City Hall, where surveys can be collected. Task 2.4 Focus Group Meetings (Up to 4 Groups) The Kimley-Horn team will conduct up to four (4) meetings consisting of interviews/focus groups with key community leaders and stakeholders to evaluate their vision for parks and recreation services in Spokane Valley. These interviews/focus groups will help the project team gain an understanding of the community values, strengths and weaknesses of the parks and recreation system, and level of services provided. Focus group/stakeholder meetings may be conducted in person or virtually at the request of the City. This scope assumes attendance by up to two (2) Kimley-Horn team members. Task 2.5 Pop-up Events (Up to 4 Events) The Kimley-Horn team will prepare materials for and attend up to four (4) pop-up community outreach events. This scope anticipates the same materials will be used across all four events. These materials will be provided to City staff if they would like to use them at additional events. This scope assumes attendance by up to two (2) Kimley-Horn team members. Task 2.6 City Leadership Interviews (Small Groups — City Council, City Management) The Kimley-Horn team will attend up to three (3) small group meetings with City Council and/or City Management. The purpose of these meetings is to understand city leadership priorities and provide them with an update on the status of the project. These meetings are assumed to be virtual. Task 2.7 Project Website and Virtual Engagement Tools A Project website will be set up with the capability to gather input based on interactive exercises, polling, and mapping tools. It also serves as a one -stop location for all Project -related details. This is an effective way for community members to be able to provide input at their convenience and provides a tangible deliverable to reference while developing the plan. Kimley-Horn will work with City staff to determine the specific components of the Project website. Task 2.8 Development of Marketing Collateral Kimley-Horn will develop project marketing materials using the project branding which will be used to promote the project, including educational components about the City's Parks and Recreation Master 601 W. 151 Avenue, Suite 1400, Spokane, WA 99201 Kimley»>Horn Page 4 Plan, project surveys and drafts, or other information. This material will be used at workshops and can be shared through paper copies and virtually. This scope assumes up to three (3) project flyers translated in up to one (1) other language. Task 2.9 Bi-Weekly Project Progress Meetings The Kimley-Horn team will hold virtual progress meetings to give the City updates on project deliverables. This scope assumes bi-weekly meetings until the final plan is approved. In -person meetings are proposed to occur once per quarter (maximum of four per year) if requested by City staff. The team will prepare one meeting agenda and one set of consolidated meeting minutes per Project Team Meeting. Task 2.10 Comprehensive Plan Coordination The Kimley-Horn team will meet periodically at identified key project milestones with the City's consultant assisting with the preparation of the periodic Comprehensive Plan update. This scope assumes attendance by up to two (2) Kimley-Horn team members at up to four (4) total meetings. Meetings are assumed to be virtual but may be in -person at the City's request. 2.11 Comparable Agency Benchmarking (Up to 5 Jurisdictions) The Kimley-Horn team will compare Spokane Valley's amenities to up to five similar types of communities locally, regionally, and nationally to compare the City of Spokane Valley's Parks and Recreation Department to other relevant peer agencies. The Consulting Team will work with the City to identify up to 6 key metrics to be surveyed and analyzed. Task 2.0 Deliverables • One (1) City logo and branding template, including one round of edits • Preparation of materials, including an agenda, project boards, informational fliers, and meeting summaries for each community workshop • Preparation and distribution of a community survey (virtual and paper options) • Preparation of up to two (2) fliers for project marketing materials • Attendance at up to four (4) community pop-up events using the community workshop materials • Preparation of one agenda and one consolidated set of meeting notes for each project meeting, including focus group meetings, city leadership discussions, project team meetings, and Comprehensive Plan coordination meetings • Development and operation, including periodic updates of a Project Website • One (1) summary memo of agency benchmarking findings Task 3.0 Needs and Technical Assessment Task 3.1 Level of Service Analysis The Kimley-Horn team will incorporate the information gathered through inventory and community input meetings to measure the level of service currently being provided to the residents, stakeholders, and users of the City's Parks and Recreation system. The team will analyze how this information reconciles with community demographics, social determinants of health, active transportation systems, administrative boundaries and neighborhoods, etc. As part of the level of service analysis, the Kimley- Horn team will analyze and include relevant alternative recreation facilities and providers within the study area (i.e., schools, commercial recreational and fitness providers, and park and recreation facilities in nearby communities) to provide an analysis of duplication of services and to identify opportunities for collaborative efforts. The level of service analysis will also assess: • The community's access to parks facilities • Alternate providers' facilities (such as homeowner's associations, schools or agency -owned) Krr �* f ey>>) H! n Page 5 that provide recreation access for the City's residents • Trail access and future trail development Task 3.2 Market Gap Analysis and Equity Mapping Kimley-Horn will use PlacerAl, or another similar analysis tool, to evaluate where there may be gaps in the current parks and recreation network within Spokane Valley. This information will be used to analyze demand travel patterns to the City's parks and other recreational facilities within the inventory and identify potential gaps. From this data, our team will look to understand what facilities are most use, what times of day most visits occur, and how far people travel in order to go to each of the facilities. This will better allow our team to make informed decisions about future maintenance needs and highlight underutilized areas which may be reimagined for different uses in the future if the community expresses interest in that during the outreach sessions. Task 3.3 Inventory and Analysis of Parks, Facilities, Natural Resources and Recreational Programming The Kimley-Horn team will document the existing City of Spokane Valley's parks and facilities via field investigation and past planning efforts. The team will compile an inventory and asses existing parks, trails, open space, and facilities based on the provided inventory in the Request for Qualifications. The level of assessment desired by the City for the purposes of evaluating future improvements will be agreed upon before work for this task commences. This scope assumes analysis of the facilities listed in "Attachment C" of the City's Parks and Recreation Master Plan RFQ. Kimley-Horn will examine the functionality of the existing park site plans and make observations related to vehicular and pedestrian flow, operations, and efficiency. This assessment will consider the capacity of each amenity found within the system (e.g., playgrounds, ball fields, trails, natural areas, special facilities, etc.) as well as functionality, accessibility, condition, comfort, and convenience. Evaluation criteria will be based on expressed values of the community, and special consideration will be given to any significant land use changes. Kimley-Horn will develop tables which generally identify and evaluate the quality of facilities based on field visits to each park to determine the conditions of buildings, grounds, equipment, and overall appearance. Our team will identify any major deferred maintenance items and provide a general assessment of the accessibility of the facilities. Programs, services, and maintenance are the backbone of community service agencies. This assessment will review how well the City aligns itself with community needs. The goal of this process is to provide operational enhancements that result in the delivery of successful and innovative system. The process includes analysis of: • Recreation facilities and programs and services • Senior services • Maintenance operations This task includes a base Access and Opportunities Assessment of the City's existing programs, processes, and communications to determine if they incorporate best practices. The findings will be incorporated into final recommendations in the PROS plan (Task 6). ACOROa AC� CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 10/3/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Edgewood Partners Ins Center 3780 Mansell Rd. Suite 370 CONTACT NAME: JerryNO ola PHONE FAX 0 • 770.552.4225 A/C No ADDRESS: re lin certs re lin .com Alpharetta GA 30022 INSURERS AFFORDING COVERAGE NAIC # INSURER A: National Union Fire Ins Co of Pittsburg19445 INSURED KIMLASS Kimley-Horn and Associates, Inc. 421 Fayetteville Street, Suite 600 INSURER B : Allied World Assurance CO U.S. Inc. 19489 INSURER C : New Hampshire Insurance Company 23841 INSURER D: Lloyd's of London 85202 Raleigh, NC 27601 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:273,941612 REVISION Nt1MRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICYNUMBER POLICY EFF MMIDD/YYYY POLICY EXP MMIDDIYYYY LIMITS A X COMMERCIALGENERALLIABILITY CLAIMS -MADE � OCCUR GL5268169 4/1/2025 4/1/2026 EACH OCCURRENCE $2,000,000 DAM RENTED PREAGE To MISES Ea occurrence $1,000,000 X MED EXP (Any one person) $ 25,000 Contractual Liab PERSONAL & ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIESPER: POLICY ] JERT � LOC GENERALAGGREGATE $4,000,000 PRODUCTS - COMP/OP AGG $4,000,000 $ OTHER I A A AUTOMOBILE LIABILITY ANY AUTO CA4489663(AOS) CA2970071 (MA) 4/1/2025 4/1/2025 4/1/2026 4/1/2026 COMBINEDSINGLELIMIT accident $2000,000 X BOO DILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ X HIRED EX NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per accident $ B X UMBRELLA LIAB X OCCUR 03127930 4/1/2025 4/1/2026 EACH OCCURRENCE $5,000,000 X AGGREGATE $5,000,000 EXCESS LIAB CLAIMS -MADE DED I X I RETENTION $ 1 n nnn $ C C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/ N WC067961230(AOS) WC013711885 (CA) 4/1/2025 4/1/2025 4/1/2026 4/1/2026 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $2,000,000 ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? NI NIA E.L. DISEASE - EA EMPLOYEE $ 2,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 2,000,000 D Professional Liability B0146LDUSA2504949 4/1/2025 4/1/2026 Per Claim $2,000,000 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Re: Contract #25-163, Spokane Valley Parks Master Plan. City of Spokane Valley, WA is named as an Additional Insured with respects to General Liability where required by written contract. The above referenced liability policies with the exception of workers compensation and professional liability are primary & non-contributory where required by written contract. Should any of the above described policies be cancelled by the issuing insurer before the expiration date thereof, we will endeavor to provide 30 days' written notice (except 10 days for nonpayment of premium) to the Certificate Holder. City of Spokane Valley, WA 10210 East Sprague Avenue Spokane Valley, WA 99206 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD