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HomeMy WebLinkAbout24-197.01PoeAsphaltPavingIncOnCallWinterSnowOperatorsSCITY pokane Valley 10210 E Sprague Avenue 1 Spokane Valley WA 99206 ® Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org ,,;,o* Email: cityhall@spokanevalley.org November 10, 2025 Poe Asphalt Paving Inc. 2732 North Beck Road Post Falls, ID 83854 Nov 11 2025 POE ASM',AL.T PAVING, INC. r r>s i r'ALUS DIVISION Contract No. 24-197-01 �a L; 55�9`'' Re: Implementation of 2025-2026 option year, Agreement for Winter Snow Operators, 24-197, executed November 21, 2024. Greetings: The City of Spokane Valley (the "City") executed an Agreement for provision of Winter Snow Operators on November 21, 2024, with Poe Asphalt Paving Inc., hereinafter "Contractor" and jointly referred to as "Parties." The original Agreement states that it is for one year, with three optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the l' of 3 possible option years that can be exercised and runs through April 15, 2026. The City would like to exercise the 2025-2026 option year of the Agreement. The Compensation as outlined in Attachment B, 2024-2025, includes the labor and material cost negotiated and shall not exceed $250,000. For 2025-2026, the hourly costs shall be increased by 3% CPI, reflective of the 3% increase in CPI for the previous 12 months through September 2025. The history of the annual renewals, including dollar amounts, is set forth as follows: Original contract amount.........................................$250,000 2025-2026 Renewal...............................................$250,000 All of the other contract provisions contained in the original Agreement shall remain in place and remain unchanged in exercising this option year. If you are in agreement with exercising the 2025-2026 option year, please sign below to acknowledge the receipt and concurrence to perform the 2025-2026 option year. Please return two copies to the City for execution, along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY JobdHohrnan, City Manager POE ASPHALT PAVING INC. . lov; Name AMEX JoMDAN WR!T(ECT kARJRGf-?- Title Attachment A Scope of Services — Winter Snow Operators City of Spokane Valley — Public Works Department General The services will consist of snow removal and deicing application as directed by the city using City owned equipment and materials at the City Street Maintenance Facility. The City Street Maintenance Facility is located at 17002 East Euclid Avenue. The contractor will provide a list of qualified operators on a 24 hour/7 days per week on -call basis. The contractor may add or subtract drivers from the list at any time by notifying the city. City Equipment List: 5 Single axle plow/sander trucks 4 Tandem axle plow/sander truck 3 Single axle plow/deicer trucks 1 Backhoe and 1 loader All equipment used in winter snow operations will be stored and readied for use at the maintenance facility unless otherwise directed by the city. Staffing The contractor shall provide qualified operators for each type of equipment the City owns. The contractor shall submit the list of drivers for approval by the City. The contractor may add or subtract drivers from the list at any time by notifying the city. Any additions shall also be approved. The City shall provide mandatory training prior to the beginning of plowing operations. Call to begin work City staff shall contact drivers directly from the driver list submitted by the contractor. Plowing Routes City staff shall direct all winter maintenance operations. Snow plowing priority routes and other information is available on the City's website. The yearly snow plan and routes are subject to change at any time by City staff. Cost of Work The cost of this contract shall be in accordance with the Hourly Cost Proposal in Attachment B. Training required or requested by the City shall be set up and paid for by the City. �Cll Y OF , so$; , Val ley ATTACHMENT "B" HOURLYCOST PROPOSAL 2025-2026 SNOW SEASON ON -CALL WINTER SNOW OPERATORS Company: Poe Asphalt Paving Inc Signature: �4�,, U,, Date: 11 /11 /2025 HOURLY RATES INCLUDE ALL BENEFITS, OVERHEAD AND PROFIT HOURLY OVERTIME DOUBLE TIME SUPERINTENDENT/FOREMAN RATE 94.75 118.45 139.05 OPERATOR RATE 87.55 109.18 129.78 TEAMSTER RATE 87.55 109.18 129.78 LABORER RATE 83.43 103.00 119.48 MECHANIC RATE 90.65 113.30 139.99 POEASPH-03 CI .4Co/ZO CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 11 /12/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: __ Spokane Office PHONE FAX Marsh McLennan Agency LLC AIC, No, Ext): (509) 838-3501 tac, No):(866) 226-3738 501 N. Riverpoint Blvd., Ste 403 AMD IL Spokane, WA 99202 INSURED Poe Asphalt Paving Inc 2732 N. Beck Road Post Falls, ID 83854 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER PO ICY EFF POLICY EXPLTR LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR GL PD DIED 0 X X CP1068823 11/1/2025 11/1/2026 EACH OCCURRENCE $ 1,000,000 DAM AGMISE TO aEoNTTErDccuren� RE ES $ 500,000 X MED EXP An one person) 15,000 PERSONAL & ADV INJURY_ $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY a JECT E LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS -COMP/OPAGG $ 2,000,000 WA STOP GAP 100000000 A AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY ALITOSVyN AUTOS ONLY AUOTO O ED X X CA1058825 11/1/2025 11/1/2026 COatB,INED SINGLE LIMIT $ 1,000,000 X BODILY INJURY Per n $ BODILY INJURY Per accident $ PPe�accdenDAMAGE $ A X UMBRELLA LIAB EXCESS LIAR LX-1 OCCUR CLAIMS -MADE UM1058826 11/1/2026 11/1/2026 EACH OCCURRENCE $ 4,000,000 1-1 AGGREGATE $ 4,000,000 DED I X I RETENTION$ 10,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE ooFFICER/MEMBER EXCLUDED? (AAandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A PER T ERH E.L. EACH ACCIDENT $ E.L. DISEASE- EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) On -Call Winter Snow Operators, 2025-2026 Snow Season, Contract No. 24-197-01 City of Spokane Valley is included as additional insured (except on work comp) as required by written contract per attached forms. This policy is primary and will not ask for contribution from the additional insured. Waiver of Subrogation applies. City of Spokane Valley 10210 E Sprague Ave Spokane Valley, WA 99206 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD POEASPH-01 KMCBRIDE ACORO CERTIFICATE OF LIABILITY INSURANCE DATE 11/11 /202Y) `—� 11/20255 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lesha Lehmitz NAME.,--- _ Stonebraker McQuary PHONE FAX 616 5th St. A/c, No, Ext►: (509) 758-5529 1 (A/C, No): PO Box 9 :llehmi stonebrakermcquary.com Clarkston, WA 99403 INSURED Poe Asphalt Paving, Inc. PO Box 449 Lewiston, ID 83501 CnVFRAr1.FC CFDTICICATR WIIMQCD- nwrmnu LnuMnen. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MMLDDY EFF POLICY EXP LIMBS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR EACH OCCURRENCE DAMAGSE TO RENTED S MED EXP (Any one rson $ PERSONAL & ADV INJURY GEN L AGGREGATE LIMIT APPLIES PER: POLICY n j`a 7 LOC OTHER: GENERAL AGGREGATE PRODUCTS -COMP/OP AGG S AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS AUTOS ONLY AUTOS ONLB COMBINED SINGLE LIMIT a accid.n BODILY INJURY Perperson) S BODILY INJURY Per accident P 01Ea.IRdent AMAGE UMBRELLA LIAB EXCESS LIAB JOCCUR CLAIMS -MADE I '', EACH OCCURRENCE III AGGREGATE $ DED RETENTIONS A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEER EXCLUDED (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA %8SS1 10/1/2025 10I1/2026 X I PER OTH- STATUTE E.L. EACH ACCIDENT $ 600,000 E.L. DISEASE - EA EMPLOYEE $ 600,000 E.L. DISEASE - POLICY LIMIT 500,000 __7 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Contract# 24-197-01 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE City of Spokane Valley / 10210 E Sprague Avenue+ M�0 Spokane Valley. WA 99206 ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD