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HomeMy WebLinkAbout24-198.01PoeEnterprisesOnCallWinterSnowOperations10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org Email: eityhall@spokanevalley.org November 10, 2025 Contract No. 24-198-01 Poe Enterprises 2271 Fisher Road Post Falls, ID 83854 Re: Implementation of 2025-2026 option year, Agreement for Winter Snow Operators, 24-197, executed November 21, 2024. Greetings: The City of Spokane Valley (the "City") executed an Agreement for provision of Winter Snow Operators on December 2, 2024, with Poe Enterprises, hereinafter "Contractor" and jointly referred to as "Parties." The original Agreement states that it is for one year, with three optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the Pt of 3 possible option years that can be exercised and runs through April 15, 2026. The City would like to exercise the 2025-2026 option year of the Agreement. The Compensation as outlined in Attachment B, 2024-2025, includes the labor and material cost negotiated and shall not exceed $20,000. For 2025-2026, the hourly costs shall be increased by 3% CPI, reflective of the 3% increase in CPI for the previous 12 months through September 2025. The history of the annual renewals, including dollar amounts, is set forth as follows: Original contract amount.........................................$20,000 2025-2026 Renewal...............................................$20,000 All of the other contract provisions contained in the original Agreement shall remain in place and remain unchanged in exercising this option year. If you are in agreement with exercising the 2025-2026 option year, please sign below to acknowledge the receipt and concurrence to perform the 2025-2026 option year. Please return two copies to the City for execution, along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY y John Hohman, City Manager POE ENTERPRISES Name--� Title Attachment A Scope of Services — Winter Snow Operators City of Spokane Valley — Public Works Department General The services will consist of snow removal and deicing application as directed by the city using City owned equipment and materials at the City Street Maintenance Facility. The City Street Maintenance Facility is located at 17002 East Euclid Avenue. The contractor will provide a list of qualified operators on a 24 hour/7 days per week on -call basis. The contractor may add or subtract drivers from the list at any time by notifying the city. City Equipment List: 5 Single axle plow/sander trucks 4 Tandem axle plow/sander truck 3 Single axle plow/deicer trucks 1 Backhoe and 1 loader All equipment used in winter snow operations will be stored and readied for use at the maintenance facility unless otherwise directed by the city. Staffing The contractor shall provide qualified operators for each type of equipment the City owns. The contractor shall submit the list of drivers for approval by the City. The contractor may add or subtract drivers from the list at any time by notifying the city. Any additions shall also be approved. The City shall provide mandatory training prior to the beginning of plowing operations. Call to begin work City staff shall contact drivers directly from the driver list submitted by the contractor. Plowing Routes City staff shall direct all winter maintenance operations. Snow plowing priority routes and other information is available on the City's website. The yearly snow plan and routes are subject to change at any time by City staff. Cost of Work The cost of this contract shall be in accordance with the Hourly Cost Proposal in Attachment B. Training required or requested by the City shall be set up and paid for by the City. ciTl' W1-1 1400�, SpoKane ,,;oOValley ATTACHMENT "B" HOURLY COST PROPOSAL 2025-2026 SNOW SEASON ON -CALL WINTER SNOW OPERATORS Company: C� 1 J Signaturell .. Date: HOURLY RATES INCLUDE ALL BENEFITS, OVERHEAD AND PROFIT HOURLY OVERTIME DOUBLE TIME SUPERINTENDENTIFOREMAN RATE OPERATOR RATE '77 2-5 TEAMSTER RATE LABORER RATE MECHANIC RATE ACORO0 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) F11/12/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER GUARDIAN INSURANCE NORTHWEST INC PO BOX 930 ID 83858 CONTACT NAME: JOSH A N (208)ss7-22oa ac No: (208)687-2019 guardianinsurancenw.com ADDRIESS: josh@guardianinsurancenw.com INSURERS AFFORDING COVERAGE NAIC p INSURER A: PROGRESSIVE COMMERCIAL 11770 INSURED INSURERB: NAUTILUS INSURANCE COMPANY POE ENTERPRISES INC. 2271 West Fisher Post Falls, ID 83854 INSURERC: INSURERD: INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: 00010794-551986 REVISION NUMBER: 13 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE FXIOCCUR Y N 01422946 11/11/2025 05/11/2026 EACH OCCURRENCE $ 1 000 000 DAMAGE RENTE PREM SESOEa occu ence $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 11000,000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PECOT- LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ A AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY X AUTOS HIRED NON -OWNED AUTOS ONLY X AUTOS ONLY Y N 01422946 11/11/2025 05/11/2026 Ea acccOenISINGLE LIMIT $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY P (Per accident ( ) $ X PROPERTY DAMAGE Per accident $ $ B X UMBRELLA EXCESS LIAB X OCCUR CLAIMS -MADE N N AN1344737 04/10/2025 04/10/2026 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) THOSE USUAL TO THE NAMED INSURED. EXCESS LIABILITY POLICY IS OVER THE GENERAL LIABILITY POLICY ONLY. CERTIFICATE HOLDER CANCELLATION CITY OF SPOKANE VALLEY 10210 E SPRAGUE Spokane Valley, WA 99206 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. &d.liII 7z/ &i (JTT) ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are regi�/d marks of ACORD Printed by JTT on 11 /12/2025 at 12:06PM