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HomeMy WebLinkAbout2025, 11-18 Formal B Meeting PacketAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL B FORMAT Tuesday, November 18, 2025 6:00 p.m. Remotely via ZOOMMeeting and In Person at Spokane Valley City Hall, Council Chambers 10210 E. Sprague Ave. Spokane Valley, WA 99206 Please Silence Your Cell Phones During Council Meeting NOTE: Members of the public may attend Spokane Valley Council meetings in -person at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in -person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity." Citizens must register by 4 p.m. the day of the meeting to provide comment by Zoom. Please use the links below to register to provide verbal or written comment. • Sign up to Provide Verbal Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER INVOCATION: Pastor Matt Pegram, Valley Real Life Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA SPECIAL GUESTS/PRESENTATIONS: Partners INW, You Rock Recognition Award PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. If a person engages in disruptive behavior or makes individual personal attacks regarding matters unrelated to City business, then the Council and/or Mayor may end that person's public comment time before the three -minute mark. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided at the meeting. ACTION ITEMS: 1. Ordinance 25-018: First Read School Speed Camera (SSC) Program — Jerremy Clark, Gloria Mantz [public comment opportunity] 2. Ordinance 25-016: Second Read Property Tax Ordinance — Chelsie Walls Motion Consideration: TPA Opportunity Fund Authorization — Lesh Brassfield [public comment opportunity] Council Agenda November 18, 2025 Page t of 2 NON -ACTION ITEMS: 4. Admin Report: EWU Economic Trends Update — Teri Stripes 5. Admin Report: Parks and Recreation Season Review Presentation — Kendall May 6. Admin Report: LTAC Recommendations - Sarah Farr 7. Admin Report: Balfour Park Update — John Bottelli INFORMATION ONLY (will not be reported or discussed): GENERAL PUBLIC COMMENT OPPORTUNITY: General public comment rules apply. COUNCIL COMMENTS MAYOR'S COMMENTS CITY MANAGER COMMENTS EXECUTIVE SESSION ADJOURNMENT WL u; �•• 16 3_='�t�l Scan to access the meeting materials Council Agenda November 18, 2025 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 18, 2025 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Ordinance 25-018; Automated Traffic Safety Cameras GOVERNING LEGISLATION: Chapter 46.63 RCW PREVIOUS COUNCIL ACTION TAKEN: • March 4, 2025 — Administrative report at the budget workshop discussing a potential school zone speed safety camera program • October 7, 2025 — Administrative report discussing a potential school zone speed safety camera program BACKGROUND: Staff brought forward information and estimates related to automated school zone speed enforcement cameras during the winter budget workshop. During the Administrative Report earlier this fall, Council provided consensus to bring back an ordinance to establish an automated enforcement program. This is the first reading of said ordinance. Program Background: The primary benefit of speed safety camera (SSC) installations is the reduction of speed violations in school zones or other areas with vulnerable road users. House Bill 2384 (HB 2384) was passed in 2024 to expand the opportunities and increase the flexibility for the installation of speed safety cameras. As defined in HB 2384, a SSC is "a device that uses a vehicle sensor installed to work in conjunction with ... a speed measuring device, and a camera synchronized to automatically record one or more sequenced photographs, microphotographs, or electronic images of the front or rear of a motor vehicle at the time the vehicle ... exceeds a speed limit as detected by a speed measuring device." Several jurisdictions in Washington have maintained SSC programs for several years, each with resulting reductions in speeding and citations over time. Speed is a contributing factor in 31 % of fatal crashes in Washington. From 2014-2023, 21 % of traffic fatalities in Washington were pedestrians or bicyclists. 90% of pedestrians are expected to survive a crash at or below 25 mph (WTSC SSC Readiness Guide). Program Evaluation: Through discussions with the Spokane Valley Police Department (SVPD), five school zones were included in a pilot study to evaluate speeds. Initial results of the study identified that automated speed cameras for at least three of the schools would result in a sustainable program assuming 24-hour operation of the cameras. A follow-up study is underway based on speeds collected during the last week of October. Next Steps: With consensus to establish a speed safety camera program, staff are returning with the first reading of an ordinance establishing the program. Once established, a system vendor would be selected for the program through a request for proposals (RFP) process. The selected vendor would complete their own speed study to estimate citations and revenues for the City to select the desired schools for implementation. During this time, the vendor would be developing the system on their platform in preparation for equipment installation. Once the equipment is installed, a minimum 30-day warning period is required before the system is turned on. HB2384 allows appropriately trained and certified civilian employees of a law enforcement agency, or a public works or transportation department to review infractions detected through the use of a SSC; this was previously required to be completed by law enforcement officers. If the program moves forward, it is recommended one FTE (Grade 16) be added to manage the program, review the citations, provide court support and prioritize and allocate the funds for public works to implement. Implementation of a 24-hr SSC program is expected to bring enough revenue to fund the new position. There is not sufficient capacity to add a full program to any current staff in public works. It is recommended that an additional position be created once the system is approved and a vendor is moving forward with installation. The City currently funds numerous elements of projects that improve traffic safety and affect traffic calming. These are examples of projects that would be funded by revenue from an SSC program, thus freeing up other City funds. Such a program would also free up uniformed police officers to provide patrols at locations other than those with automated enforcement. The attached ordinance would add a new chapter to Title 9 SVMC. This chapter 9.60 SVMC would authorize the program in accordance with RCW 46.63.220 et seq. OPTIONS: Advance Ordinance 25-018 to a second reading with or without modifications or take other action as deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance 25-018 adopting chapter 9.60 SVMC Automated Traffic Safety Camera Program to a second read. BUDGET/FINANCIAL IMPACTS: There are no costs to the City until the SSC equipment is installed and the 30-day warning period has passed. At that time, the City would incur the monthly vendor fee of up to $10,000 per location. After the 30-day warning period, the City will begin collecting the revenue from the speed fines. Per the pilot study, a 24-hour SSC program is expected to generate approximately $1.5M in revenue after the administration costs. The citations and subsequent revenues are expected to decrease over time as speed compliance improves but has been shown to maintain adequate levels for funding the program in other jurisdictions. STAFF CONTACT: Jerremy Clark, Traffic Engineering Manager; Gloria Mantz, City Services Administrator; Tony Beattie, Senior Deputy City Attorney ATTACHMENTS: PowerPoint Presentation Draft Ordinance ■ as cn N 13 N � � o o c- Cl) C.) U 014 40A �•J W E W U 0 LU 61M Cam• U CO CO rl �mI v rs, O E Q E E 0 a L a O w C L� co co t©7 ` ,cc N O cc v tJ 'a � X E V v -I... 0 ca n •C O ♦•+ N 0 t > CD ?r. .N cc G� O O te a.+ v ate+ O � E U) c � .N -W CDv N o • � E .� i •E �+ c Co O E N O N cc •-. 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WHEREAS, pursuant to Article XI, section 11 of the Washington State Constitution, and RCW 46.63.210 et seq., the City of Spokane Valley has the power to regulate the use of its rights -of -way and to that end may adopt an ordinance authorizing the use of automated traffic safety cameras to regulate speed and other activities thereon; and WHEREAS, the City has conducted preliminary evaluations of specific school zones to estimate the volume and speeds of vehicles in order to determine where automated traffic safety cameras would have the greatest impact on safety for school -aged children, and families; and WHEREAS, the City is currently preparing analyses for future camera placement in accordance with RCW 46.63.220; and WHEREAS, pursuant to RCW 46.63.030, the City may designate a public works employee performing under the supervision of a qualified traffic engineer to review infractions detected by an automated traffic safety camera, and to issue notices of infractions; and WHEREAS, the City desires to establish this automated traffic safety cameras program to promote the public health, safety and welfare of rights -of -way users, including bicyclists, pedestrians, and motor vehicle drivers. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, do ordain as follows: Section 1. Adopting chapter 9.60 SVMC titled "Automated Traffic Safety Camera Program". Chapter 9.60 of the Spokane Valley Municipal Code is hereby adopted as follows: 9.60.010 Purpose. Pursuant to the authority granted by chapter 46.63 RCW, the City is authorized to use automated traffic safety cameras and related automated systems to detect, record, enforce, and prosecute specific traffic violations. This chapter shall establish the City's automated traffic safety program in accordance with RCW 46.63.210 et seq. The purpose of the program is to promote the health, safety and welfare of all rights -of -way users by creating a safer environment for all. 9.60.020 Definitions. The definitions of the terms below shall apply throughout this chapter: "Automated traffic safety camera" means a device that uses a vehicle sensor installed to work in conjunction with a speed measuring device, and a camera synchronized to automatically record one or more sequenced photographs, microphotographs, or electronic images of the front or rear of a motor vehicle at the time the vehicle exceeds a speed limit as detected by a speed measuring device. "School speed zone" has the same meaning as described in RCW 46.61.440 (1) and (2). Ordinance 25-018 Automated Traffic Safety Camera Program Page 1 of 7 DRAFT "School walk zone" means a roadway identified under RCW 28A.160.160 or roadways within a one -mile radius of a school that students use to travel to school by foot, bicycle, or other means of active transportation. "School zone speed limit" shall mean twenty miles per hour. "Regulatory speed limit" shall mean the regular posted speed limit of the roadway outside of school speed zone hours. 9.60.030 Authorized use of automated traffic safety camera A. Pursuant to RCW 46.63.250, the City is authorized to use automated traffic safety cameras and related automated systems to detect speed violations, including but not limited to school speed zone violations. B. Use of automated traffic safety cameras to detect speed violations is restricted to use in the following locations: 1. School speed zones 2. School walk zones C. Additionally, the City may authorize the use of one additional automated traffic safety camera per 10,000 population to detect speed violations in locations deemed by the City Council to experience higher crash risks due to excessive vehicle speeds. 9.60.040 Analysis of proposed locations — Camera placement A. The City shall prepare an analysis of the locations where automated traffic safety cameras are proposed to be located before adding traffic safety cameras to a new location, or relocating any existing cameras withing the jurisdiction. The analysis shall consider the impact on livability, accessibility, economics, education, and environmental health, and demonstrate the need for traffic cameras based on one or more of the following in the vicinity of the proposed camera location: 1. Travel by vulnerable road users; 2. Evidence of vehicles speeding; 3. Rates of collision; 4. Reports showing near collisions; and 5. Anticipated or actual ineffectiveness or infeasibility of other mitigation measures. B. Camera placement The primary purpose of camera placement is to record images of the vehicle and vehicle license plate when an infraction is occurring. The City shall consider installing automated traffic safety cameras in a manner that minimizes the impact of camera flash on drivers. 9.60.050 General restrictions — Reporting requirements A. Limited access facility on -ramp —Automated traffic safety cameras may not be used on an on - ramp to a limited access facility as defined in RCW 47.52.010. Ordinance 25-018 Automated Traffic Safety Camera Program Page 2 of 7 DRAFT B. State Highways - The city may use automated traffic safety cameras to enforce traffic ordinances on state highways that are also classified as city streets under chapter 47.24 RCW. The City shall notify the Washington State Department of Transportation when it installs an automated traffic safety camera to enforce traffic ordinances as authorized in this subsection. C. Annual Reports — The City shall post an annual report on its website with the following information: 1. Number of traffic crashes at each location where an automated traffic safety camera is located; 2. Number of notices of infraction issued for each camera; 3. Percentage of revenues received from fines issued used to pay for the costs of the automated traffic safety camera program; and 4. Report the uses of revenues that exceeded the costs of operation and administration of the automated traffic safety camera program. D. Washington Traffic Safety Committee Reports — The City shall provide the Wahington traffic safety commission data in the form and manner specified by the commission pursuant to RCW 46.63.220(b)(11). E. Notices of infractions may not be issued to the registered vehicle owner of: 1. A marked fire engine equipped with emergency lights and siren; or 2. An ambulance licensed by the department of health and equipped with emergency lights and siren; or 3. A marked police vehicle actively using emergency lights and siren. 9.60.060 Signage and public notice A. All locations where an automated traffic safety camera is used shall be clearly marked by placing signs at least 30 days prior to activation of the camera in locations that clearly indicate to a driver either that: 1. The driver is within an area where automated traffic safety cameras are authorized; or 2. The driver is entering an area where violations are enforced by an automated traffic safety camera. The signs shall be readily visible to a driver approaching an automated traffic safety camera. Signs shall comport with the specifications and guidelines under that Manual on Uniform Traffic Control Devices for Streets and Highways as adopted by the Washington State Department of Transportation under chapter 47.36 RCW. B. The advanced notice and signing in this section shall be the minimum public notice required, though additional forms of public notice may also be given. 9.60.070 Infraction Processing. A. Issuing Authority. An employee of the City's Public Works Department performing under the supervision of a qualified traffic engineer and as designated by the City Manager or designee has Ordinance 25-018 Automated Traffic Safety Camera Program Page 3 of 7 DRAFT the authority to issue a notice of infraction when the infraction is detected through the use of an automated traffic safety camera pursuant to this chapter and RCW 46.63.220 through 46.63.260, and to issue notices of infraction consistent with RCW 46.63.220(9). Notwithstanding the foregoing, nothing in this chapter prohibits a law enforcement officer from issuing a notice of traffic infraction to a person in control of a vehicle at the time a violation occurs under RCW 46.63.030(1) (a), (b), or (c). B. Notice mailed. A notice of infraction shall be mailed to the registered owner of the vehicle within 14 days of the violation, or to the renter of a vehicle within 14 days of establishing the renter's name and address pursuant to SVMC 9.60.120. C. Accompanying certificate or facsimile. The notice of infraction shall include with it a certificate or facsimile thereof, based upon inspection of photographs, microphotographs, or electronic images produced by an automated traffic safety camera, stating the facts supporting the notice of infraction. The certificate or facsimile described herein is prima facie evidence of the facts contained in it and is admissible in a proceeding charging a violation under this chapter. 9.60.080 Adjudication of infraction. A. Response. A person receiving a notice of infraction based on evidence detected by an automated traffic safety camera may respond to the notice by mail or as otherwise indicated on the notice of infraction. B. Availability of evidence. The photographs, microphotographs, or electronic images evidencing the violation shall be available for inspection and admission into evidence in a proceeding to adjudicate the liability for the infraction. C. Responsibility for infraction. The registered owner of a vehicle is responsible for an infraction issued pursuant to this chapter unless the registered owner overcomes the presumption in RCW 46.63.075, or, in the case of a rental car business, satisfies the conditions under SVMC 9.60.120 of this chapter. 9.60.090 Limitation on photos — Use of photos. A. Automated traffic safety cameras may only record images of the vehicle and vehicle license plate while an infraction is occurring. The image must not reveal the face of the driver or of passengers in the vehicle. B. All photographs, microphotographs, or electronic images, or any other personally identifying data prepared under this section are for the exclusive use of authorized City employees in the discharge of duties pursuant to this chapter and are not open to the public and may not be used in a court in a pending action or proceeding unless the action or proceeding relates to a violation under this chapter. C. Photographs, microphotographs, or electronic images, or any other personally identifying data shall not be used for any purpose other than enforcement of violations under this chapter nor retained longer than necessary to enforce this chapter. 9.60.100 Penalties The amount of the fine issued for an infraction generated using an automated traffic safety camera shall be Ordinance 25-018 Automated Traffic Safety Camera Program Page 4 of 7 DRAFT as described below. A. General speed infraction. The penalty for a speed infraction committed outside of school speed zone hours shall be as follows: Speed Violation Fine Amount Exceeding the Regulatory $100 Speed Limit 6+ MPH Exceeding the Regulatory $145 Speed Limit I I+ MPH B. School speed zone infraction. The penalty for a speed infraction committed within a designated school speed zone during school speed zone hours shall be as follows: Speed Violation Fine Amount Exceeding the School Zone $145 Speed Limit by 6+ MPH Exceeding the School Zone $290 Speed Limit by 11+ MPH C. Any fees and penalties for failure to respond shall follow the standard court schedule for infractions. D. Pursuant to RCW 46.63.220(15), registered owners of vehicles who receive notices of infraction for automated traffic safety camera -enforced infractions and are recipients of public assistance under Title 74 RCW or participants in the Washington women, infants, and children program, and who request reduced penalties for infractions detected through the use of automated traffic safety camera violations, must be granted reduced penalty amounts of 50 percent of what would otherwise be assessed for a first automated traffic safety camera violation and for subsequent automated traffic safety camera violations issued within 21 days of issuance of first automated traffic safety camera violation. Eligibility for Medicaid under RCW 74.09.510 is not a qualifying criterion under this subsection. Registered owners of vehicles who receive notices of infraction must be provided with information on their eligibility and the opportunity to apply for a reduction in penalty amounts through the mail or internet. The City Manager or designee may establish an online ability -to -pay calculator to process and grant requests for reduced fines or reduced civil penalties for automated traffic safety camera violations. 9.60.110 No Effect on Driving Record Infractions detected using automated traffic safety cameras are not part of the registered owner's driving record under RCW 46.52.101 and 46.52.120. 9.60.120 Rental car business. A. If the registered owner of the vehicle is a rental car business, the issuing agency must, before a notice of infraction being issued pursuant to this chapter, provide a written notice to the rental car business that a notice of infraction may be issued to the rental car business if the rental car business does not, within 18 days of receiving the written notice, provide to the issuing agency Ordinance 25-018 Automated Traffic Safety Camera Program Page 5 of 7 DRAFT by return mail: 1. A statement under oath stating the name and known mailing address of the individual driving or renting the vehicle when the infraction occurred; or 2. A statement under oath that the business is unable to determine who was driving or renting the vehicle at the time the infraction occurred because the vehicle was stolen at the time of the infraction. A statement provided under this subsection must be accompanied by a copy of a filed police report regarding the vehicle theft; or 3. In lieu of identifying the vehicle operator, the rental car business may pay the applicable penalty. B. Timely mailing of this statement to the issuing agency relieves a rental car business of any liability under this chapter for the notice of infraction. 9.60.130 Compensation to camera vendor. The compensation paid to the manufacturer or vendor of the equipment used must be based only upon the value of the equipment and services provided or rendered in support of the system and may not be based upon a portion of the fine or civil penalty imposed or the revenue generated by the equipment. 9.60.140 Use of revenue generated by the automated safety camera program. A. The City may utilize revenue generated by the automated safety camera program for: 1. Traffic safety activities related to construction and preservation projects and maintenance and operations purposes including, but not limited to, projects designed to implement the complete streets approach as defined in RCW 47.04.010, changes in physical infrastructure to reduce speeds through road design, and changes to improve safety for active transportation users, including improvements to access and safety for road users with mobility, sight, or other disabilities; and 2. The cost to administer, install, operate, and maintain the automated traffic safety cameras, including the cost of processing infractions. B. Uses described in 9.60.140(A)(1) shall include use of revenue in census tracts of the City that have household incomes in the lowest quartile determined by the most currently available census data and areas that experience rates of injury crashes that are above average for the city or county. Funding contributed from traffic safety program revenue must be, at a minimum, proportionate to the share of the population of the county or city who are residents of these low-income communities and communities experiencing high injury crash rates. This share must be directed to investments that provide direct and meaningful traffic safety benefits to these communities. Revenue used to administer, install, operate, and maintain automated traffic safety cameras, including the cost of processing infractions, are excluded from determination of the proportionate share of revenues under this subsection 9.60.140(B). C. Beginning four years after an automated traffic safety camera authorized pursuant to this chapter is initially placed and in use, 25 percent of the noninterest money received for infractions issued by such cameras in excess of the cost to administer, install, operate, and maintain the cameras, including the cost of processing infractions, must be deposited into the Cooper Jones active Ordinance 25-018 Automated Traffic Safety Camera Program Page 6 of 7 DRAFT transportation safety account created in RCW 46.68.480. 9.60.150 Publication of automated traffic safety program policies This ordinance and other automated traffic safety camera program policies shall be published on the City's website. Section 2. Other sections unchanged. All other provisions of the Spokane Valley Municipal Code not specifically referenced herein shall remain in full force and effect. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five (5) days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of 12025. Mayor, Pam Haley ATTEST: Marci Patterson, City Clerk Approved As To Form: Kelly Konkright, City Attorney Date of Publication: Effective Date: Ordinance 25-018 Automated Traffic Safety Camera Program Page 7 of 7 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 18, 2025 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading of Ordinance 25-016 levying 2026 regular property taxes and authorizing Spokane County to collect the tax on behalf of Spokane Valley. GOVERNING LEGISLATION: Chapter 84.55 RCW. PREVIOUS COUNCIL ACTION TAKEN: Through the 2026 Budget development process there have been several discussions regarding the 2026 property tax levy, including: • An administrative report on August 261n • A public hearing that was held on September 23rd • An administrative report on October 21 st • The first reading of Ordinance 25-016 on November 51n BACKGROUND: Washington State Property Taxes Overview Taxing jurisdictions in Washington set a total levy amount through the budget process. Increases to this levy amount are generally limited by state law to 1 %. State law also sets maximum levy rates for each type of taxing jurisdiction. The levy rate is determined by dividing the total levy by the total assessed value of the taxing jurisdiction and then multiplying by 1,000. The assessed value is calculated at the county level, with Spokane County calculating the value for the City of Spokane Valley. As there are many different taxing jurisdictions, such as county, city, fire district, or library district, the county divides parcels into separate tax code areas (TCAs). TCAs are unique combinations of overlapping taxing district. The City of Spokane Valley includes six difference TCAs. Below is an example of the TCA that covers the largest area in the City based on the 2025 levy: TCA - 144 - Largest area in City Tax on Home Jurisdiction Rate $439, 000 Spokane County City of Spokane Valley Spokane Valley Fire District No. 01 Spokane Valley Fire District No. 01- Voted Spokane County Library District State School Central Valley School District -Voted Total 0.73476583 $322.56 $322.56 7.0% 0.78701234 $345.50 $345.50 7.5% 1.49971897 $658.38 $1,093.37 23.9% 0.99086577 $434.99 :� 0.33404453 $146.65 $146.65 3.2% 2.29326517 $1,006.74 $1,006.74 22.0% 3.79543760 $1,666.20 $1,666.20 36.4% 10.43511021 $4, 581.01 $4, 581.01 1 Senior and Disabled Property Tax Exemption Program State law allows for certain property tax exemptions for senior citizens and people with disabilities. There are various conditions that need to be met to qualify for the exemption, including age and/or disability, home ownership, home occupancy, and income thresholds. The attached Washington State Department of Revenue brochure has additional details regarding this program. The application for the exemption in Spokane County can be found on the County's website at https://www.spokanecounty.org/281/SeniorDisabled-Person-Tax-Exemption. The City of Spokane Valley has 2,694 parcels that qualify for this exemption in 2025, which result in a decrease to property taxes collected in the City of $388,057. 2026 Levy and Estimated Rate per $1,000 of Assessed Value • State law requires that the City pass an ordinance that establishes a property tax levy and per our 2026 Budget calendar, we are scheduled to adopt this legislation on November 18, 2025. • State law limits the increase in the property tax levy to the lesser of the increase in the Implicit Price Deflator (IPD), which is the specific measure of inflation used by the State for property tax increases, or 1%. The IPD rate for the 2026 tax year was just issued on September 26, 2025, and it is 2.44%, meaning that the City's allowed increase is limited to 1 % for 2026. • Our proposed 2026 property tax levy does not include the 1 % increase allowed by State law which is equal to $$141,098. The levy will include property taxes on new construction. • With the passage of this ordinance, we estimate the City will collect between $14,269,387 (based upon the most recent Spokane County estimate) and $14,309,818 (based upon the City estimate). These estimates are computed as follows: Spokane County Update as of City Estimate 9/30/2025 Difference 2025 Actual Levy 14,109,818 14,109,818 0 + 0% Increase 0 0 0 2026 Levy after increase 14,109,818 14,109,818 0 + Estimated new construction 200,000 159,569 40,431 Total estimated 2026 Levy 14,309,8181 14,269,387 40,431 • The $40,431 difference between the two revenue figures is a result of the differences in the estimated new construction. • Because Spokane County figures are still preliminary and don't include administrative refunds and other adjustments, I recommend we stay with the City of Spokane Valley estimate. • The levy is based upon a September 30, 2025, preliminary estimate of assessed property values provided to the City by the Spokane County Assessor of $18,225,395,001. Historically about 33% of the City's assessed value is for commercial properties. • Total property tax revenue of $14,309,800 on preliminary assessed values of $18,225,395,001 will produce a levy of approximately $0.785157 per $1,000 of assessed value in 2026 ($14,309,800 / ($18,225,395,001 / 1,000) = $0.785157). • The 2026 estimated levy rate of $0.785157 per $1,000 is $0.001855 less than the 2025 levy rate of $0.787012. • It is important to note that this estimate is based upon the Assessor's latest preliminary projections of assessed value as of September 30, 2025. A change in any of the elements including assessed value, new construction estimate and/or a change in the amount of our proposed levy will change the levy rate per $1,000. Banked Capacity Banked capacity is the difference between what the City could levy (the Highest Lawful Levy) and what it actually does. In any case, the City of Spokane Valley's maximum levy rate is $1.60 per $1,000 of assessed value. Any amount levied that is less than the Highest Lawful Levy represents "banked capacity." Included in the analysis below is history of Spokane Valley levies including seven years of actual figures (2019 through 2025) and a preliminary estimate for 2026: A B C D E=I(All, G H I Highest Maximum Banked Levy Taxable Lawful Actual Total Levy Rate Levy Rate Banked Year Value Levy Levy Refund Le per$1,000 er$1,000 Capacity (= C + D) (=1/(A/1, 000)) (= B - C) 2025 assessment for 2026 $18,225,395,001 $15,648,827 $14,309,800 $0 $14,309,800 $0.785157 $1.60 $0.814843 $1,339,027 2024 assessment for 2025 $17,928,330,843 $15,335,899 $14,031,079 $78,739 $14,109,818 $0.787012 $1.60 $0.812988 $1,304,820 2023 assessment for 2024 $17,533,706,897 $14,961,210 $13,763,703 $42,299 $13,806,002 $0.787398 $1.60 $0.812602 $1,197,507 2022 assessment for 2023 $16,292,740,920 $14,594,457 $13,499,669 $43,226 $13,542,895 $0.831223 $1.60 $0.768777 $1,094,788 2021 assessment for 2022 $12,919,694,944 $14,122,703 $13,124,140 $45,001 $13,169,141 $1.019307 $1.60 $0.580693 $998,563 2020 assessment for 2021 $11,553,065,482 $13,587,607 $12,709,175 $15,745 $12,724,920 $1.101432 $1.60 $0.498568 $878,432 2019 assessment for 2020 $10,200,357,539 $13,146,196 $12,382,505 $16,721 $12,399,226 $1.215568 $1.60 $0.384432 $763,691 2018 assessment for 2019 $9,351,389,045 $12,817,947 $12,051,459 $130,977 $12,182,436 $1.302741 $1.60 $0.297259 $766,488 Note: Figures reflected for the 2026 levy are preliminary and subject to change. The taxable value is the prelminary estimate provided by the Spokane County Assessor as of September 30, 2025. We have estimated the highest lawful levy and banked capactiy based on prior year. Generally speaking, there is a direct relationship between the Taxable Value listed in column A, and the Banked Capacity in columns H and I. In other words, as the Taxable Value increases the Banked Capacity also increases. Alternatively, though, there is an inverse relationship between the directions of the Taxable Value in column A and the Levy Rate per $1,000 in column F. In other words, as the Taxable Value increases (as is the case in 2026) the Levy Rate per $1,000 decreases. Essentially what occurs in this case is that even though the Levy Rate per $1,000 may decrease, the actual amount paid by a property owner may not change significantly because the value of the property has increased. By the same token, as the economy declines and Taxable Values decrease, the Levy Rate per $1,000 will likely increase. In the years the City does not levy the increase in property tax revenue that is allowed by State law (the lesser of the increase in the IPD or 1%), that potential increase is "banked" for potential future use. The banked capacity can be accessed by the City through the annual property tax levy ordinance adopted by the Council. However, the City may only take the banked capacity up to a level where the levy rate per $1,000 of assessed value does not exceed $1.60. Accessing the banked capacity does not mean we can go back in time and collect the property taxes we've left behind. It simply means we can reset the base upon which the calculation is made. OPTIONS: Passage of this ordinance is required by law in order to levy 2026 property taxes. The Council could modify the ordinance to establish a different levy amount. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance 25-016 levying regular property taxes for 2026. BUDGET/FINANCIAL IMPACTS: This ordinance levies property taxes for the City's 2026 Budget where we anticipate property tax revenues to be approximately $14,309,800 or 20.86% of total General Fund recurring revenues of $68,586,300. STAFF CONTACT: Chelsie Walls, Finance Director ATTACHMENTS: Proposed Ordinance No. 25-016 Levying 2026 Regular Property Taxes Property Tax Exemption Brochure — Washington State Department of Revenue DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO.25-016 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF SPOKANE VALLEY, WASHINGTON FOR THE YEAR COMMENCING JANUARY 1, 2026, TO PROVIDE REVENUE FOR CITY SERVICES AS SET FORTH IN THE CITY BUDGET, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City Council of the City of Spokane Valley has met and considered its budget for the calendar year 2025; and WHEREAS, the City's actual levy amount from the previous year was $14,109,817.60; and WHEREAS, the population of the City is more than 10,000. NOW, THEREFORE, the City Council of the City of Spokane Valley, do ordain as follows: Section 1. Property Tax Levy - An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2026 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0.00 which is a percentage increase of 0.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, solar, biomass, and geothermal facilities, any increase in the value of state assessed property, increment value, any annexations that have occurred, and refunds made. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor, and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of 12025. ATTEST: Marci Patterson, City Clerk Approved As To Form: Office of the City Attorney Pam Haley, Mayor Date of Publication: Effective Date: Ordinance 25-016 Levying 2026 Property Taxes Page 1 of 1 Property Tax Exemption for Senior Citizens and People with Disabilities Washington state has two property tax relief programs for senior citizens and people with disabilities. This brochure provides information for the property tax exemption program. For information about the property tax deferral program, see the Property Tax Deferral for Senior Citizens and People with Disabilities brochure. Overview The property tax exemption program benefits you in two ways. First, it reduces the amount of property taxes you are responsible for paying. You will not pay excess levies or Part 2 of the state school levy. In addition, depending on your income, you may not need to pay a portion of the regular levies. Second, it freezes the taxable value of the residence the first year you qualify. This means that the levies you pay will be based on the frozen value not the market value. The property tax exemption program is based on a rolling two-year cycle. Year one is the assessment year. Year two is the following year and is called the tax year. As examples, 2019 is the assessment year and 2020 is the r Arm 7 tax year. 2020 is the assessment year and 2021 is the tax year. An applicant must meet all qualifications in the assessment year to receive property tax relief in the tax year. Qualifications The exemption program qualifications are based off of age or disability, ownership, occupancy, and income. Details of each qualification follows. Age or disability By December 31 of the assessment year, you must be any of the following: • At least 61 years of age. • At least 57 years of age and the surviving spouse or domestic partner of a person who was an exemption participant at the time of their death. • Unable to work because of a disability. g A disabled veteran with a service -connected evaluation of at least 80% or receiving compensation from the United States Department of Veterans Affairs at the 100% rate for a service -connected disability. Ownership You must own your home by December 31 of the assessment year. Qualifying types of ownership are in fee, as a life estate (including a lease for life), or by contract purchase. If you own a share in a cooperative housing association or if a government entity owns your residence and/or land, it may also qualify. The exemption is limited to the residence, which may include one accessory dwelling unit, and one acre of land. Certain zoning or land -use regulations may allow additional acreage. A home jointly owned by a married couple, registered domestic partners, or co -tenants is considered wholly owned by each joint owner. A co -tenant is a person who has an ownership interest in your home and lives in the home. Only one joint owner needs to meet the age or disability qualification. Occupancy You must occupy your home for more than six months in the assessment year. You may continue to qualify even if you spend time in a hospital, nursing home, boarding home, adult family home, or home of a relative. However, a residence used as a vacation home is not eligible. Income Thresholds The income threshold to qualify for this exemption is the greater of the previous year's threshold or 70% of the county median household income. County specific thresholds can be found at dor.wa.gov/incomethresholds. Combined disposable income includes your disposable income plus the disposable income of your spouse or domestic partner and any co -tenants. Combined disposable income does not include income of a person who: • Lives in your home but does not have ownership interest (except for a spouse or domestic partner). However, you must include any money that person contributes to the household expenses. • Does not live in the home but has ownership interest. If another person(s) has ownership interest, but does not live in the home, only your percentage of interest will qualify for the exemption. Calculating disposable income Disposable income includes income from all sources, even if the income is not taxable for federal income tax purposes. Some of the most common sources of income include: • Social Security and Railroad Retirement benefits. • Military pay and benefits. • Veterans benefits except attendant -care payments, medical -aid payments, veteran's disability compensation, and dependency and indemnity compensation. • Pension receipts. Include distributions from retirement bonds and Keogh plans. Include only the taxable portion of Individual Retirement Accounts (IRA's). • Business or rental income. You cannot deduct depreciation. • Capital gains other than the gain from the sale of your residence that was reinvested in another residence within one year. • Capital, business, or rental losses cannot be deducted or used to offset gains or other income. • Annuity receipts. • Interest and dividend receipts. If you have questions about your sources of income, contact your county assessor. Deductions from disposable income After combining the disposable income of yourself, your spouse/domestic partner, and any co -tenants, deduct non -reimbursed amounts paid by you or your spouse/ domestic partner for: • Living in a nursing home, assisted living facility, or adult family home. • Prescription drugs. • In -home care that is similar to the care you would receive in a nursing home. In -home care includes: • Medical treatment. • Physical therapy. • Household care. • Personal care. Personal care includes assistance with: • Preparing meals. • Getting dressed. • Eating. • Taking medications. • Personal hygiene. • Premiums for Medicare Parts A, B, C, and D. • Premiums for Medicare supplemental policies (Medigap). • Durable medical and mobility enhancing equipment. • Prosthetic devices. • Medically prescribed oxygen. • Long-term care insurance. • Cost -sharing amounts (amounts applied to your health plans out of pocket maximum amount). • Medicines of mineral, animal, and botanical origin if prescribed, administered, dispensed, or used in the treatment of an individual by a naturopath licensed in Washington. • Cstomic items. • Insulin for human use. • Disposable devices used to deliver drugs for human use. 19 Property tax levies eligible for exemption There are three levels of exemption depending on your final calculated combined disposable income. Level 3 - You are exempt from paying excess levies and Part 2 of the state school levy. Generally speaking, excess levies are the voter -approved levies. Level 2 - You are exempt from paying excess levies, Part 2 of the state school levy, and regular levies on $50,000 or 35% of the assessed taxable value, whichever is greater (but not more than $70,000 of the taxable value). * Level 1 - You are exempt from paying excess levies, Part 2 of the state school levy, and regular levies on $60,000 or 60% of the assessed taxable value, whichever is greater. Applying for the exemption Your county assessor administers the exemption program and is responsible for determining if you meet the qualifications. Applications and supporting documents for each qualification are due by December 31 of the assessment year. The county assessor may accept late applications. If your county assessor approves your application, they will notify you when it is time to submit a renewal application. However, if you have a change in your qualifications before a renewal application, you need to notify your county assessor. If your county assessor denies your application, they will notify you in writing. You may appeal the assessor's decision to the county Board of Equalization. The county Board of Equalization must receive your appeal by July 1, or within 30 days of when the denial was mailed, whichever date is later. Refunds for prior years If you paid prior years' taxes because of a mistake, oversight, or a lack of knowledge about this program, you may be eligible for a refund. You must meet all of the qualifications for the exemption as if you had applied at the time the application was due. You must submit separate applications for each of the tax years. In order to receive a refund, you must file the applications within three years of the date the taxes were due. Refunds will not be made beyond the three year period. Laws and rules Revised Code of Washington (RCW Chapter 84.36.379- 389—Exemptions (Property Tax). Washington Administrative Code (WAC) Chapter 458- 16A-100 through 150—Senior Citizen/Disabled Persons Property, Tax Exemptions. Questions, more information, request an application If you have questions regarding the property tax exemption program, application form, or the application process, contact your local county assessor's office. 01A0* Department of Revenue �- Woshington State dor.wa.eov This material is intended for general information purposes and does not alter or supersede any administrative regulations or rulings issued by the Department of Revenue. To request this document in an alternate format, please complete the Accessibility Request Form or call 360-705-6705. Teletype (TTY) users please dial 711. PT0017 09/23/2024 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: Nov. 18, 2025 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 2026 TPA Budget & Work Plan — Opportunity Fund Proposal GOVERNING LEGISLATION: Chapter 3.21 SVMC, RCW 35.101 PREVIOUS COUNCIL ACTION TAKEN: • On Oct. 29, 2024, staff provided an administrative report to Council requesting to utilize 2025 TPA revenue up to $875,000 for 116 & West to provide destination marketing services, and up to $400,000 for Spokane Sports to provide sports recruitment and marketing services. By consensus, Council requested that city staff bring forth a motion to authorize the City Manager or his designee to amend the existing contracts with 116 & West and Spokane Sports to reflect these 2025 services. • On Nov. 12, 2024, Council approved a motion to utilize 2025 TPA revenue up to $875,000 for 116 & West to provide destination marketing services, and up to $400,000 for Spokane Sports to provide sports recruitment and marketing services. • On Aug. 21, 2025, the TPA Hotel Commission approved a recommendation to City Council to commit $1,325,000 in 2026 TPA funds for destination marketing and event recruitment services. This budget is based on projected tourism travel and historical revenue generation. In addition, the Commission recommended that $450,000 in carryover TPA funds from 2025 be added to 2026 funds, resulting in a total 2026 budget of $1,775,000. The Commission also recommended that the 2026 Work Plan include: o Agreements with 116 & West and Spokane Sports be amended to extend their services into 2026. o Utilize a portion of TPA revenue in 2026 to establish and implement an "Opportunity Fund" to support marketing of event and venues in the City. o Utilize a portion of funding to support the purchase of technology services to support tourism initiatives. • On Sept. 9, 2025, City Council heard a presentation regarding the proposed 2026 TPA Budget of $1,775,000 and 2026 Work Plan to utilize current contracted consultants for destination marketing and sports marketing and recruitment; develop an Opportunity Fund to help market events and venues in the City; and purchase technology services to research and provide data regarding events and tourism initiatives. Council recommended by consensus that staff bring forth a motion to approve the 2026 TPA Budget and Work Plan as presented. • On Sept. 16, 2025, Council approved a motion to approve the 2026 TPA Budget of $1,775,000 and a Work Plan that outlined the intent to utilize current contracted consultants for destination marketing and sports recruitment and marketing services; develop an Opportunity Fund; and purchase technology services to support tourism initiatives in 2026. • On Sept. 25, 2025, the TPA Hotel Commission, by consensus, recommended that city staff develop a budget that utilizes $250,000 of 2026 TPA revenue to establish the Opportunity Fund; up to $30,000 to purchase technology services; and the remaining 2026 TPA revenue support destination marketing and sports recruitment and marketing services. On Oct. 16, 2025, the TPA Commission heard 2026 marketing proposals from consultants 116 & West and Spokane Sports, and updated information from city staff regarding development of the Opportunity Fund. The Commission, by motion, unanimously recommended that City Council approve the following distribution of 2026 TPA revenue: $170,000 to establish the Opportunity Fund and allow the TPA Commission to have authority to administer those funds; up to $30,000 to purchase technology services; $875,000 to 116 & West for destination marketing; and $700,000 to Spokane Sports for sports recruitment and marketing services. On Oct. 28, 2025, city staff provided an administrative report to Council regarding the recommended 2026 work plan to use TPA revenue up to $30,000 to purchase place - based and visitor spend technology services; $170,000 to develop an Opportunity Fund, and grant the TPA Hotel Commission administrative authority to review applications and award these funds; $875,000 for 116 & West to provide destination marketing services; and $700,000 for Spokane Sports to provide sports recruitment and marketing services. By consensus, Council requested that city staff bring forth a motion to authorize these recommended expenditures. On Nov. 5, 2025, City Council unanimously voted to authorize the City Manager or his designee to utilize 2026 TPA revenue to execute a contract up to $30,000 to purchase geo-location and visitor spending technology services, and a contract amendment up to $875,000 with 116 & West for 2026 destination marketing services. By a vote of 5-1, Council approved a motion to authorize the City Manager or his designee to utilize 2026 TPA revenue to execute a contract amendment up to $700,000 with Spokane Sports for 2026 sports recruitment and marketing services. Staff will return Nov. 18 to seek approval of the first motion to authorize the Opportunity Fund. BACKGROUND: City Council approved the 2026 TPA Budget of $1,775,000 and a Work Plan on Sept. 16, 2025. The Work Plan identified these intended strategies: ■ Develop an Opportunity Fund that will drive overnight lodging in Spokane Valley hotels; leverage proven events as demand generators; focus on specific target markets (sports, small conventions, etc.); support events that occur in the `shoulder' or off season ■ Purchase geo-location (place -based) and visitor spending technology services to support tourism marketing in 2026 ■ Extend existing service agreements with consultants to provide 2026 destination marketing services and sports recruitment and marketing services. On Sept. 25, 2025, city staff met with the TPA Hotel Commission to discuss in more detail the division of the 2026 TPA budget. City staff led commissioners through a process to establish consensus regarding funding to establish the Opportunity Fund, and core eligibility criteria for applications and awarding of funding. By consensus, the Commission approved placing $250,000 into the Opportunity Fund. Staff also sought consensus from the commission regarding the purchase of technology services. The Commission, by consensus, approved allocating up to $30,000 to purchase technology services. In addition, commissioners discussed a staff proposal to divide consulting funds by a defined percentage in 2026 and/or into the future, but commissioners expressed a preference to maintain flexibility each year to modify consultant expenditures based on tourism needs and marketing presentations. Commissioners recommended that the consultants develop proposals for 2026 revenue using their 2025 TPA award as a baseline for services. City staff informed commissioners that consultants 116 & West and Spokane Sports would provide 2026 funding proposals at the October commission meeting, and staff would return with more detail regarding the implementation of the Opportunity Fund. On Oct. 16, 2025, city staff reviewed the Opportunity Fund core eligibility criteria that commissioners outlined in September, as well as additional application procedures and contractual procedures that applicants would need to meet per city requirements, such as liability insurance coverage. Commissioners and city staff discussed the need to have eligibility criteria defined in city code, and to follow existing city procedures for administering opportunity funds, awarding funding and developing contracts. City staff proposed that the Commission be allowed to administer the Opportunity Fund — which would provide a nimbler response to time - sensitive applications for funding — and commissioners indicated approval for that approach. City staff clarified that the Council would need to grant the Commission administrative authority to review Opportunity Fund applications and make awards based on specific criteria, and the criteria would need to be outlined in the Spokane Valley Municipal Code (SVMC) through a code text amendment approved by City Council. Commissioners also heard proposals from 116 & West and Spokane Sports to utilize TPA revenue in 2026. Each scope and fee proposal outlined detailed marketing services based on tiered funding levels. After Q & A with the consultants, commissioners unanimously approved the following recommended expenditures for 2026 TPA revenue to City Council: • Recommend that City Council place $170,000 of 2026 TPA revenue into an Opportunity Fund to distribute funding to destination events and venues based on the recommended criteria, and grant the Hotel Commission administrative authority to review applications and award funding. • Recommend that Council approve up to $30,000 in 2026 TPA revenue to purchase technology services to assess tourism initiatives as presented, and • Recommend that City Council authorize the City Manager or his designee to utilize 2026 TPA revenue to execute a contract amendment up to $700,000 with Spokane Sports for sports recruitment and marketing services, and a contract amendment up to $875,000 with 116 and West for destination marketing services. Staff provided an administrative report to Council on Oct. 28, 2025, to use TPA revenue up to $30,000 to purchase place -based and visitor spend technology services; $170,000 to develop an Opportunity Fund, and grant the TPA Hotel Commission administrative authority to review applications and award these funds; $875,000 for 116 & West to provide destination marketing services; and $700,000 for Spokane Sports to provide sports recruitment and marketing services. By consensus, Council requested that city staff bring forth motions to authorize these recommended expenditures. Staff brought forward two motions on Nov. 5. Inadvertently, only the second motion was read into the public record at the beginning of the discussion. The second motion was split into two motions. By unanimous vote, Council approved a motion to authorize the City Manager or his designee to utilize 2026 TPA revenue to execute a contract up to $30,000 to purchase geo- location and visitor spending technology services, and a contract amendment up to $875,000 with 116 & West for 2026 destination marketing services. By a vote of 5-1, Council approved a motion to authorize the City Manager or his designee to utilize 2026 TPA revenue to execute a contract amendment up to $700,000 with Spokane Sports for 2026 sports recruitment and marketing services. Staff will return Nov. 18 to seek approval of the original first motion to authorize the Opportunity Fund. OPTIONS: • Motion to authorize that $170,000 of 2026 TPA revenue be placed into an Opportunity Fund to distribute to destination venues and events based on presented criteria that will be approved by City Council and adopted in the SVMC; and grant the Spokane Valley TPA Hotel Commission administrative authority to review Opportunity Fund applications and award funding, or take other action. RECOMMENDED ACTION OR MOTION: • Motion to authorize that $170,000 of 2026 TPA revenue be placed into an Opportunity Fund to distribute to destination venues and events based on presented criteria that will be approved by City Council and adopted in the SVMC; and grant the Spokane Valley TPA Hotel Commission administrative authority to review Opportunity Fund applications and award funding. BUDGET/FINANCIAL IMPACTS: Expenditures of $1,775,000 to support TPA programs will come from Fund 109 — Tourism Promotion Area Fund. The city's Finance Department is projecting TPA revenues of about $1,300,000 in 2026, and approximately $450,000 in in reserve funds will be carried over into the 2026 budget due to excess revenues over budgeted amounts collected in prior years. STAFF CONTACT: Lesli Brassfield, MPA, Tourism and Marketing Manager Community and Economic Development Department ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 18, 2025 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: City of Spokane Valley 2025 Economic Trends Report #4 PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: Four times a year, the Eastern Washington University (EWU) Public Policy & Economic Analysis Department compiles and publishes a regional economic trend report highlighting several key economic data sets that provide regional indicators. EWU also provides localized reports for individual cities and municipalities upon request, and subject to contract. The City's Community & Economic Development Department has contracted with EWU's Public Policy & Economic Analysis Department to provide four detailed economic analyses and trends reports for the City of Spokane Valley in 2025. The department utilizes this data and these trends to respond to business development inquiries and planning initiatives. EWU personnel will provide a report on November 18, 2025, summarizing the economic analysis and trends in its fourth report, presenting relevant data and addressing any questions based on the data presented. OPTIONS: Information only RECOMMENDED ACTION OR MOTION: Information and reporting. 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BACKGROUND: The Parks and Recreation Department recently wrapped up a vibrant and productive spring and summer 2025 season, delivering a wide range of recreation programs and community events while overseeing operations at the City's three outdoor pool facilities. Throughout the parks season —spanning April 15 through October 15— staff also coordinated numerous park reservations and supported special events across the community. Parks and Recreation continues to see high demand for its programs, events, and facilities, reflecting the community's strong interest in recreation and connection. Staff will share highlights from the past season, including participation numbers and examples of popular offerings, and will recognize the community partners and sponsors whose support helped make these successes possible. Finally, staff will offer a look ahead at what's planned for the upcoming fall and winter seasons. OPTIONS: Council Discussion RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: Recreation programs are designed to cover expenses through revenues collected. STAFF CONTACT: Kendall May, Recreation Coordinator ATTACHMENTS: PowerPoint Presentation Z O Q LU oC N OC Q am am Q C.) LU �I 0 a LU U) L 0 L 0 0 U 0 (!') U N O � N 00 a � C� L G Fu E a) N 0 � z U) W U) (1) U) c� a� > o a� � 0- E _0 Q cn m `n � a a� U Q U U) ::D U) i (13 N 0 U U m U) U Q o cn Ot O cn cn cn _0 � a� Q o E O N U 0 O N J CJ) n cj) i N Z a� N O o w U N F 0 Q 0 o U) W • v U N 70 U W i O� � °� O E N N o�j U 0 m ca - N O O cb Q m a_U) a-U UO) (D � �- % E cli @ y2 ® _ L S 2 k 5 _C) / (>D�, UT S LLJ 'L 0) @ A ® a) > � 06 � ' ( m — EQ Cu 7 � 2 2 " a) 7 o � E E\ o � m_ o W % of 0 2 k -0 � 70 @ % 2 y ) @ E % $ % E » 0 . m — \ E E k E Q 0 CL - O - - U - U - C - ° ! ) \\{ \ \ \\\ \ \ - ; { ® t , U■ CA— 3 MAW 4 CC r�l LU 4 M a 0 LO -a N cl) L Q �i Cl) 0 X W _. 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U) Z O Q W U) W w w W H J TW ♦i^ V LO M O U) � � U DCCL � L U) Cl) Lo N O N M A A U') .-. + O o ti � -0 .-, > N O ca W 2 0- w � c a Q O CO -0 cu a)U LO N N CV 0 W H C.� Q H Z O C� L a_ LO r o O .cc L)m O U) U Q > m 0 U) N � � O -0) (1)�0--- > 70 - M o N > L- L- CM > LU U L N C a- - • • • • • 00(v 0-) N m m i Ca Q G� Q 00 Q U C/) Y G� (6 L (6 O 4-0 0 NVJ rr^� rram^^ VJ '/ • • • - - J Q H ri N _N O E O V N ' N � LL •� L L C4 L Q U Q U A A Z CZ w F-4 40/ N W C.� Q Z W W CD .i, r L 70 Cn 06 70 70 C6 x W N O tU 0 ~ N U) -L 7C6 = Cn � Q W N m 0- O O p cc I LL Z N 4-0 4-070 Q 7 > Ca L N LL 0 ey 0 U _ C O Q = O Q cn cB U Co c O � N U C — � O N (n L �E U) N �-W X N� .Fn E > N N� i cu J CO>N�}C/ cm c N cn aL) a>te cn � E 000O O +a).-W -CO � NL U 0- _ V O L N -se L N >% O N N FL (n LM 0- cu 0- = to Z CO U A A A rr�Q V1� CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 18, 2025 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Lodging Tax Advisory Committee - Recommended 2026 Grant Allocations for Lodging Tax Funds - Tourism Promotion GOVERNING LEGISLATION: State Law RCW 82.08 and 67.28; Spokane Valley Municipal Code 3.20 PREVIOUS COUNCIL ACTION TAKEN: In 2025 for the 2026 awards, the Council had several discussions pertaining to lodging tax including the allowable uses of the revenue, the Lodging Tax Advisory Committee's role in the process, and the 2026 Council goals and priorities for the use of lodging tax revenues. BACKGROUND: Pursuant to SVMC 3.20.010, the City has imposed and levied a total tax of 3.3% on the furnishing of lodging that occurs with Spokane Valley. The total tax is made of two portions, a 2% portion and a 1.3% portion, and each portion may be used for different purposes. The organizations to which the tax proceeds are distributed are ultimately determined by the City Council which receives a recommendation from the Lodging Tax Advisory Committee (LTAC). The LTAC is comprised of five members who are appointed by the City Council. The LTAC membership must include at least two representatives of businesses that are required to collect the tax, at least two people who are involved in activities that are authorized to be funded by the tax, and one elected city official who serves as chairperson of the LTAC. The LTAC makes its recommendations in an open meeting after reviewing a combination of written application materials and hearing an oral presentation by each applicant. These presentations allow the LTAC the opportunity to ask questions and clarify information regarding the project or proposal. On October 29, 2025, the LTAC met to consider proposals and hear presentations from applicants seeking a portion of the $930,000 appropriated in the City's 2026 budget for the 2% portion of lodging taxes in Fund #105. Though ten applications were initially received and included in the materials, the Spokane Valley Summer Theatre withdrew its proposal from consideration, citing scheduling issues and no theater access or guarantees of space at area schools. Therefore, nine applications were considered for a total of $708,311 in 2026 funding requests from the 2% portion of the tax. Individual funding requests and specific proposal details may be found in the chart below and in the application material included in the council packet. Applicants were required to deliver a presentation to the LTAC at the October 291h open public meeting. Each proponent was provided up to 10 minutes after which the committee was given the opportunity to ask questions regarding the proposal, project, and request. All nine applicants presented to the committee. Immediately following applicant presentations, the LTAC members independently ranked the proposals in order of priority on a worksheet. Staff then compiled those rankings into a table which sorted the top -ranked proposals until all available funding was exhausted. The LTAC recommendations for funding were made in two motions. The first motion was regarding the transfer of available revenues from Fund 105 to Fund 104 (specifically designated for capital expenditures). The committee chose to review and decide on a transfer so that they would be more aware of remaining, available funding for Fund 105 before moving on to ranking the presentations on the spreadsheet. The motion unanimously passed to recommend transferring $447,000 to Fund 104. This increased the 2026 ending fund balance in the capital expenditure Fund 104 to approximately $2M. The transfer also left Fund 105 with an available award amount of $483,000 for the 2026 requests. The proposal rankings were shown on the screen and tallied according to top ranking until funds were exhausted. The committee discussed the recommended funding amounts and any rationale behind making an adjustment. Ultimately, the committee agreed on a distribution and reached consensus. The recommended grant funding allocations from the 2% tax total $483,000. The second motion included the awards from the 2% lodging tax from Fund #105 as noted on the chart below and passed unanimously. CITY OF SPOKANE VALLEY, WA 2026 Lodging Tax Awards Application Ranking LTAC Requests for Lodging Tax Funds - 2% Tax Portion (Fund 105) Requested Recommendation City of Spokane Valley - The Course Operations & Maintenance 260,811 260,811 Spokane Valley HUB - HUB Events & Tourism Activities 145,000 145,000 Washington State Quilters, Spokane Chapter - 2026 Quilt Show 50,000 50,000 Spokane County Fair & Expo Center - 2026 Fair Marketing & Safety 80,000 27,189 Spokane Valley Heritage Museum - 2026 Marketing of Exhibits, Programs & Events 38,500 - Spokane Conservation District (SCD) - Promoting Scale House & Seasonal Event: 37,000 - Inland Northwest Wildlife Council - Big Horn Outdoor Adventure Show Mktg & Touri! 75,000 - Cody Productions, Inc - Spokane Motorcycle Show & Sale 11,000 - CNC Productions, LLC - Inland Northwest RV Show & Sale 11,000 - Total 708,311 483,000 Fund # 105 Amount in 2026 Budget 930,000 Less Transfer to Fund 104 (447,000) 2% Tax Amt Avail to Award 2026 483,000 Remaining - LTAC Requests for Lodging Tax Funds - 1.3% Tax Portion (Fund 104) Requested Recommendation LTAC requested application to be brought forward at next meeting on Nov 20th Total Fund # 104 Amount in 2026 Budget 1,618,211 Transfer from Fund 105 447,000 1.3% Tax Amt Avail to Award 2026 2,065,211 Remaining 2,065,211 At the end of the meeting the LTAC unanimously approved a motion to hold another special meeting this year to consider applications related to the Innovia Foundation Ice Sports Facility Proposal that has been discussed by Council on multiple occasions. Council reached consensus at the November 5, 2025, Council meeting to approve staff working with Innovia, to submit applications to the LTAC related to the proposed facility. The LTAC meeting is scheduled for November 20, 2025. OPTIONS: The options for City Council action are to either (1) approve some, or all of the listed recipients and amounts recommended by the LTAC or (2) not approve any recipients and ask the LTAC to revise its recommendation for further City Council action. A third option, which is rarely used, allows City Council to conduct its own review of the materials submitted, including the minutes and recommended amounts by the LTAC, and come up with its own proposed distribution of the revenue for any of the applicants. If the distribution is different, the City must give the LTAC 45 days to review and provide comments on the proposed revised distribution before taking final action. RECOMMENDED ACTION OR MOTION: No action is required at this time. This topic will come back before the City Council on December 16, 2025, as a motion consideration. BUDGET/FINANCIAL IMPACTS: The 2026 Budget includes total revenues of $1,500,000 in lodging taxes, including $900,000 from Fund #105 from the 2% tax and $590,000 in Fund #104 from the 1.3% tax. Total expenditures are budgeted at $960,000 in Fund #105, including $30,000 to offset advertising at CenterPlace and up to $930,000 to be allocated through this award process. The fund balance at the conclusion of 2026 is expected to be about $233,000 in Fund #105, which should be adequate to cover cash flow needs. After including the LTAC recommended transfer from Fund #105 to Fund #104, the estimated fund balance of Fund #104 at the end of 2026 will be about $2M. There are currently no budgeted 2026 expenditures in Fund #104; however, if the requested application supporting the Innovia Foundation Ice Facility is ultimately recommended and awarded, expenditures will be added in a future 2026 budget amendment. STAFF CONTACT: Sarah Farr, Accounting and Finance Program Manager ATTACHMENTS: • Minutes of October 29, 2025, Lodging Tax Advisory Committee meeting. • Chart reflecting the history of the 2% portion, Fund #105 hotel/motel tax receipts from January 2016 through August 2025. • Chart reflecting the history of the 1.3% portion, Fund #104 hotel/motel tax receipts from January 2016 through August 2025. • Fund #105 — Hotel/Motel Tax — history of revenues and expenditures — 2021 through 2024 Actuals and budgets for 2025 and 2026. • Fund #104 — Hotel/Motel Tax — history of revenues and expenditures — 2021 through 2024 Actuals and budgets for 2025 and 2026. • Lodging Tax Application and Award History for the years 2021 through 2025. • Separately distributed binder materials titled "Lodging Tax Grant Funding Requests for 2026" that was also utilized by the Lodging Tax Advisory Committee at the October 29, 2025, meeting. MINUTES LODGING TAX ADVISORY COMMITTEE MEETING SPECIAL MEETING October 29, 2025 8:00 a.m. Spokane Valley City Hall 10210 E Sprague Ave. Attendance: Lodging Tax Advisory Committee Members: Chair: Deputy Mayor Rod Higgins Rustin Hall, Spokane Sports Grant Guinn, Tru by Hilton Amanda Hoffert, Oxford Suites Kary Gibbs, Spokane County Fair & Expo Center Sta Chelsie Walls, Finance Director Tony Beattie, Sr. Deputy City Attorney Sarah Farr, Accounting & Finance Program Manager Sarah Mattox, Accountant Jonny Solberg, IT Specialist Marci Patterson, City Clerk Chair Councilmember Higgins called the meeting to order at 8:00 a.m. and welcomed everyone, after which he called for a five-minute recess to allow for the final member to arrive. Chair Higgins called for a recess at approximately 8: 00 a.m. The meeting was reconvened at 8: 05 a.m. Senior Deputy City Attorney Beattie introduced himself, and explained that as appointed officials, members of this committee are subject to laws such as those dealing with open government; and he went through his Open Public Government PowerPoint training for Committee members, explaining the various portions of the Public Records Act, and the Open Public Meetings Act. Committee Member Guinn arrived at 8:15 a.m. Chair Higgins called for a recess at approximately 8: 25 a.m. The meeting was reconvened at 8: 30 a.m. Opening Comments: Accounting and Finance Program Manager Ms. Farr gave an overview of the contents of the notebook, including the Lodging Tax committee process, City Council goals and Priorities for use of Lodging Tax Revenues and provided instruction on the presentations that were to follow. Public Comment Opportunity: Chair Higgins explained that this is an opportunity for public comment and that comments will be limited to three minutes each. Chair Higgins opened the floor for public comments. No public comments were offered. Chair Higgins called for a recess at approximately 8: 50 a.m. The meeting was reconvened at 9: 00 a.m. Presentations were made in the following order: 1. CitfSpokane Valley — John Bottelli The applicant seeks $260,811 for the operations and maintenance of The Course, a new cross-country course in Flora Park. 2. Spokane Conservation District — Lisette Walser The applicant seeks $37,000 to promote the Scale House Market with billboards and professional "leave behind" materials to showcase the destination event and conference venue. 3. Cody Productions Inc — Mr. Chris Cody The applicant seeks $11,000 to market the Spokane Motorcycle Show and Sale. LTAC Minutes October 29, 2025 Page 1 of 3 4. CNC Productions LLC — Mr. Chris Cody The applicant seeks $11,000 to market the annual RV show. 5. Washington State Quilters — Cheryl Clossin The applicant seeks $50,000 to market and advertise the 2026 Quilt Show in October. 6. Spokane Valley Summer Theatre The applicant withdrew the application and did not attend the meeting. 7. Spokane County Fair and Expo Center — Ms. Erin Gurtel The Spokane County Fair and Expo Center seeks $80,000 to continue to enhance the fair marketing program and to enhance the costs for police, fire and security presence during the Fair. 8. Spokane Valley HUB Sports Center.— Mr. Phil Champlin The applicant seeks $145,000 to market their 2026 events and promote tourism to the area. 9. Spokane Valley Heritage Museum —Ms. Ja. n�gleton & Mr. Tom McArthur The applicants seek $38,500 to assist in their tourism promotion and marketing efforts. 10. Inland NW Wildlife Council — Melannie Jones The applicant seeks $75,000 for the Big Horn Outdoor Adventure Show's marketing and advertising efforts. After the final presentation, Ms. Farr provided further instruction on the ranking spreadsheet. The committee chose to review and make a decision on the available funding for Fund 105 before moving on to ranking the presentations spreadsheet. Concerning the 2% tax (Fund 105), it was moved by Mr. Guinn, seconded and unanimously agreed to move the $447, 000 to that Fund 104 (Capital Fund) leaving us with an available award of $483, 000. Lodizine Tax Advisory Committee members develop fundine recommendations Ms. Farr provided instruction on the spreadsheet ranking and noted once the committee members have completed their individual recommendations, to please hand them to her and she will include all the totals on one spreadsheet. Ms. Farr said that once all figures are included on the spreadsheet, the average is the starting point in the discussion; that committee members are free to discuss this, that they can stay with the average, or negotiate different values for different events; and once completed, she will need a motion on the applicant distributions. Chair Higgins called for a recess at approximately 10: 54 a.m. The meeting was reconvened at 11: 00 a.m. Lodging Tax Advisory Committee member discussion and award recommendation Members gave their ranking recommendations to Ms. Farr and they were entered on the spreadsheet. The committee members discussed the amounts based on the ranking. It was then moved by Mr. Hall, seconded to accept the amounts as the ranking sheet has allocated below. Mr. Hall noted there all the applicants are worthy and this is a difficult task and that he appreciated the applicant's materials. Mr. Guinn stated he would like to see the allocation as fully funded or not at all and no partial funding. Vote by acclamation: in favor: Chair Higgins, Committee Members Hall, Gibbs and Hoffert. Opposed.- Committee Member Guinn. Motion carried. The amounts are as follows: City of Spokane Valley, The Course: $260,811 Spokane Valley HUB: $145,000 WA State Quilters, 2026 Quilt Show: $ 50,000 Spokane County Fair & Expo Center, Fair Marketing & Safety $ 27,189 LTAC Minutes October 29, 2025 Page 2 of 3 It was moved by Mr. Guinn, seconded to invite the city staff to come forward to the LTA committee to talk to us about potentially using this $2 million dollars that we have in fund 104 to make a presentation to LTA to see how we can use the money to support the ice rinks that are being proposed over on Sullivan Road and how this committee might be able to use these funds to get that thing off the ground. Mr. Guinn restated the motion in a more compressed manner as he continued the discussion: It was moved by Committee Member Guinn and seconded to invite the city staff to come and present to LTA in a Special Meeting so that we don't have to wait until next year in October to propose to us how we might be able to use this money to support that facility. The Committee discussed the ice sports facility and Mr. Hall noted that the projections that were presented to city council detailed that it was not something that would need continual subsidy and would like to see a presentation. Ms. Farr called for clarification on the motion regarding an application and Mr. Guinn amended the motion to include the following statement: ask city staff to come forward with an application to request to show us how they would use this $2 million for this type of facility. Vote by acclamation on the motion with the amended sentence: in favor: Unanimous. Opposed.- None. Motion carried. Mr. Guinn noted that they would like to have a special meeting for the additional presentation and application. It was moved by Mr. Guinn, seconded and unanimously agreed to adjourn. The meeting adjourned at 11:12a.m. Respectfully submitted, Marci Patterson, Spokane Valley City Clerk LTAC Minutes October 29, 2025 Page 3 of 3 Ln N'ITO o 0 0 o o o 0 (fl (O N 00 O M 00 N 0 0 In r-� In � 00 N 00 O) O) 0(oC(.4LO0- (o N LO N a) O O U N C O 9) p(5 (O O N N O r M 0)00 (O N (O 00 O) Ln O) V O 00 00 M• N N M N M LO M N M V V V (O (3) V 00 O O C M M (O M N 00 N M O O In O O (C N N O N 00 00 00 M N � M V V M V 00 r- 00 O) O (3) N N V (O (O In In M In O) C c (O � V (Y) (O O (O 00 � O O� 't O 00 O (O � O O) �, M V 00 C, N O O O N O O 00 V N r- V V LO (3) (O O O) 0 0 LO O LO LO O 00 (O d LO N O 00 V M (M O O LO (M 00 (1 (O r- r-r- O) 00 Or- V r- V 00 c M O O) 00 O � (M O Ln (fl (fl N (o Lo 00 Lo co 00 O r- O) (O V r- r 0 M V V 00 � 00 O O O O) 00 r-d (fl (3) M_ M_ 00 M (00 00 (p LW V � n N� (M V Ln (fl I� V O O O O 00 r N 00 00 V � V (O r- (M (O r- 00 � a (0 V (Y) V 00 1- 00 (3) O (3) 1-r- d (fl (O (O (O N N LO V M V N a O V (Y) r- O (O (3) (3) 00 N N C 0 0 Ln V O N V V V O) (Y) h O N M O V V (O O) O O V (NO d LO M LO LO O) (O O (O N (O N V V (V O M O) lf) O (Y) r- V O) r p N O M O) O) O) 00 00 (() Lf N1(OI-"t(000�()() �(() 0()a O M M M N � N V V Ln N LO (M (, ry . 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During the 2026 application period the City only received proposals requesting funding for uses under the 2% portion. Prior to hearing applicant presentations, staff will briefly review the enclosed City revenue reports and related grant process documents and answer any questions committee members may have. Please review the following as you consider the 2026 grant recommendations: 1. Lodging Tax Authority and Use Restrictions Washington law allows the City to impose lodging taxes and to use the revenues for the following purposes: • Tourism marketing. • The marketing and operations of special events and festivals. • The operations and capital expenditures of tourism -related facilities owned or operated by a municipality or public facility district. • The operations (but not capital expenditures) of tourism -related facilities owned or operated by non-profit organizations. Pursuant to SVMC 3.20.010, the City has imposed and levied a total tax of 3.3 percent on the furnishing of lodging that occurs with Spokane Valley. The total tax is made of two portions, and each portion may be used for different purposes. "2% Portion": The amounts from the first 2% are referred to as the "2% Portion" and may be used for any and all of the four purposes allowed by State law (identified in the bullet points above). All financial activity for the 2% portion is recorded in City's Hotel/Motel Tax Fund #105. "1.3% Portion": The amounts from the additional 1.3% are referred to as the 1.3% Portion" and have specifically been limited by City Council to be used "solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities...." See SVMC 3.20.020(B). All financial activity for the 1.3% portion is recorded in City's Hotel/Motel Tax — Tourism Facilities Fund #104. For the 2026 grant year, the City Council goals included the desire to prioritize funding of capital expenditures to develop tourism destination facilities or venues within Spokane Valley and to prioritize supporting the operations and maintenance of City owned tourism destination facilities prior to funding other events. Towards that end, Council proposes to use lodging taxes in the following categories: a. Capital expenditures (must be a tourism -related facility owned or operated by a municipality). Available funding for 2026 may be up to $2 million ($1.6 million from the 1.3% portion and a potential transfer from the 2% portion of up to $447,000) b. Tourism marketing and operations for special events and festivals and the operations, maintenance, and marketing of tourism destination facilities owned and operated by municipalities or non-profit organizations. Available funding for 2026 is anticipated to be up to $446,000 (from the 2% portion). 2. Lodaina Tax Advisory Committee arocess Washington State law also establishes application and reporting procedures for cities with a population of greater than 5,000. Applicants must submit their applications to the Lodging Tax Advisory Committee (LTAC), including in that application estimates of how money awarded to them will result in increases in the number of people traveling for business or pleasure on a trip in the following categories: • Away from their place of residence or business and staying overnight in paid accommodations; • To a place 50 miles or more one way from their place of residence or business for the day or staying overnight; or • From another country or state outside their place of residence or their business. The two options primarily exercised for City Council action to allocate lodging taxes are clearly established in chapter 67.28 RCW and include either (1) approving some or all of the listed recipients and amounts recommended by the LTAC or (2) not approving any recipients and having the LTAC revise its recommendation for further City Council action. There is a third option which has been reserved as an exception and not included as the City's typical course of action. Under RCW 67.28.1817 a municipality may propose "a change in the use of revenue received under [RCW 67.28]," but must submit the proposal to the LTAC for review and comment. Then, the LTAC must be given at least 45 days to review and provide comments prior to final action by the municipality. Final action on the proposed change in the amount distributed to a recipient may not be acted upon until 45 days after City Council submits the proposal to LTAC for review and comment. Reporting Requirements Upon completion of the tourism promotion activity as proposed and awarded, recipients must provide a report to the City describing the actual numbers of the impact on tourism. These impacts are reported in the same categories listed above, when applicants provide estimates on the impact on tourism during the application process. The final report including both the estimates and actuals must be made available to the City Council and the public and must be furnished to the Joint Legislative Audit and Review Committee (JLARC) and the Lodging Tax Advisory Committee. The JLARC will provide biennial reports to the Washington State Legislature. Information on the Joint Legislative Audit and Review Committee (JLARC) and Lodging Tax reporting requirements may be found by visiting https://Ieq.wa.gov/ilarc/LodgingTax/default.html. 2026 grant award recipients must include the final report on tourism impacts when submitting their final reimbursement request. 3. Spokane Valley City Council Goals and Priorities for Use of Lod- ing Tax Revenues Annually, City Council discusses and adopts goals and priorities that the Lodging Tax Advisory Committee (LTAC) are encouraged to consider when making award recommendations and for potential applicants to contemplate when developing proposals for funding requests. Council goals for the 2026 award year are as follows: N 1. Council desires to direct awards toward funding projects, events, or festivals that will distinguish Spokane Valley as a tourism destination and result in measurable increases to Spokane Valley tourism. As part of this goal, Council would like to prioritize funding new and innovative projects as well as existing programs that can show increasing self-sustainability. 2. Council desires to prioritize funding capital expenditures to develop tourism destination facilities or venues within Spokane Valley and to prioritize supporting the operations and maintenance of City owned tourism destination facilities prior to funding other events. Towards that end, Council proposes to use lodging taxes in the following categories: a. Capital expenditures (must be a tourism related facility owned or operated by a municipality). Available funding for 2026 may be up to $2 million ($1.6 million from the 1.3% portion and a potential transfer from the 2% portion of up to $447,000) b. Tourism marketing and operations for special events and festivals and the operations, maintenance, and marketing of tourism destination facilities owned and operated by municipalities or non-profit organizations. Available funding for 2026 is anticipated to be up to $446,000 (from the 2% portion). 3. Council desires to prioritize projects with the greatest potential long-term impact on Spokane Valley tourism, including the economic impacts of all major components of the tourism -based economy such as overnight room nights in lodging businesses, shopping, and dining. 4. Council wishes to avoid partially funding requests, to the extent possible. This will be accomplished by allocating funds through a prioritized ranking process. Partial funding of requests may be recommended as determined appropriate by the LTAC and awarded in limited circumstances, particularly when evaluating the overall budget of the organization and the project's matching funds, or if it becomes necessary to award any remaining funding in a particular category. Council has also opted to again set aside $30,000 of 2026 lodging tax proceeds to partially offset advertising costs for CenterPlace. This is allowed by RCW 67.28 because it reflects continued historical use of lodging tax as opposed to a change in use. What this means to the Committee and applicants is that of the $930,000 we anticipate will be available for distribution in 2026 from the 2% tax, $30,000 will be applied to City directed activities and the remaining $900,000 will be available for in this grant award process. For the 1.3% tax in Fund 104, the estimated fund balance at the end of December 2026 is $1.6 million. This is prior to any potential transfer from the 2% tax, or potential future award of these funds. Enclosed are a number of documents including: • A single page with a chart that reflects the history of the 2% portion, Fund #105 hotel/motel tax receipts from January 2016 through August 2025. • A single page with a chart that reflects the history of the 1.3% portion, Fund #104 hotel/motel tax receipts from January 2016 through August 2025. A one -page financial analysis of the 2% portion of the City's Hotel/Motel Tax Fund #105 with information related to actual activity for the four-year period 2021 through 2024 and budgets for 2025 and 2026. Two items of note: 1. The 2025 revenues are tracking to end the year at approximately $890,000 which is $10,000 less than the 900,000 included in the adopted and amended budget. 2. It's anticipated that the City will enter 2026 with a fund balance of approximately $268,000 and exit 2026 with approximately $233,000. This amount is left as fund balance for cash flow purposes in recognition of the fact that it takes approximately 2- months from the time the tax is collected at the hotel until City receives the revenue from the State. ■ i.e. tax is collected through the month of July, remitted by hoteliers to the State Department of Revenue by the end of August and remitted to the City by the end of September. ■ If the fund balance was run to $0, the City would be unable to make timely payments of reimbursement requests to award recipients. A one -page financial analysis of the 1.3% portion of the City's Hotel/Motel Tax — Tourism Facilities Fund #104 with information related to actual activity for the four-year period 2021 through 2024 and budgets for 2025 and 2026. Some highlights from this analysis are as follows: 1. The 2025 revenues are tracking to end the year at approximately $590,000, which is $24,000 less than the $590,000 included in the original adopted budget. However, we will continue to watch these revenues closely. 2. It's anticipated the City will enter 2026 with a fund balance of approximately $963,000 and exit 2026 with approximately $1.6M. This includes accumulated revenues from the 1.3% lodging tax as well as past transfers from Fund #105. • 2026 Lodging Tax Grant Funding Request for Proposal (RFP) • A calendar of the 2025 application and award process leading to 2026 awards. • Minutes from the November 4, 2024 Lodging Tax Advisory Committee meeting where recommended 2025 grant awards were established. • Tentative calendar of the 2026 application and award process leading to 2027 grants. • A sheet titled "2026 RFP Ranking" that provides a list of 2026 applicant requests and projects as well as the award amount granted in 2025, if applicable. This tally sheet will be used by Committee members to rank individual grant award recommendations. Each Committee member's recommendations will be compiled and projected onto screens during the LTAC meeting, after which the Committee may hold open discussion and make any desired adjustments. Should you have any questions after reviewing the enclosed material, please don't hesitate to contact me directly. Looking forward to a successful and cooperative meeting on October 291n Best Regards, Sarah Farr, MBA Accounting and Finance Program Manager City of Spokane Valley sfarr(o)-spokanevalleywa.gov M LO N O N N N O E N O t o 0 0 0 o o 0 N N (0 N 00 a) O 00 ( (000N t` N N LO O(D1—NN m OLo NCO O N O (00 W O LN N V O W N EA N N M N M LO M O V V V (0 O V co O O O O M O I� o M Cl) (DM N 00 O O O 6) I— Lo t` O � O LO 0 0 (q O O M O N N co 00 00 Cl) N co I— t` O N O O M L6 O V CO V 00 I— M O O (0 (0 O M C C O C N LO LO O M N V (O I— (0 LO LO I— N M O O N O N o 0 0 0 O V M O O (0 00 00 O 00 N O O 6) (DN Cl) CD O W O (q0 0 o0 N V W N o0 O o0 O O V O N O O N O O 00 V N I,- 1` LO LO O LO O LO O O (D O O V V LO O O O O O O O 00 (D V O O O O (0 N LO O O LO N O 00 V M M O LO O co 00 N 00 O 00 0 0 0 0 (0 1— 1— 1— O 00 O I— co It It 00 I— 1` O 1` co V co M O O 00 O-- I� M O N (0 ---- (0 O (0 (0 V N 00 N (0 LO 00 LO co 00 O I— 1` O V I— 1` LO O LO O O LO V O Cl) W I— W O O 00 O 00 I— V O O O (0 (D N LO O O 0 0 Cl) M OO M 00 V M 00 � 0 (0 O (O o 0 0 0 LO (0 00 O LO I— Co V I� N 00 O 00 00 N LO N 1- (O LO Co I- V O O O O co I- (q O (0 N N M N 00 00 V I— V (0 I, M O 00 1` 00 O O w LO N V co V 00 I— 00 a)N O t` 1` V N C) O N N O (O (0 ; (O (0 N N LO O V V N 00 1— O M o 0 0 0 O V co I-- O (0 a)I� 00 a)N N O co O (0 (0 LO I- 0 0 LO V O N V O V O M I- V O N N O O LO N (0 O It6) (O ItN V N N V O LO O O N M co V V (0 O O V O O O V V N O (0 N LO LO co LO LO O (O O (0 N O O V V co co O M o 0 0 0 O Cl) O LO O Cl) I� V 6) I— V O V O O O I� N (M a! 0 a) o0 I� O aD O LO N O N N N (0 I— V (O 00 O I— a)O O (O co (0 I� 00 t` O N M M M N NV V N N N co N It Cl) LO (0 (O 00 t` N N LO — O o 0 0 0 (O N 1` a)N N Cl) O M co LO I— LO O LO 00 I` O o0 00 O LO 1� (q (O V LO O N (q o0 O o0 O O O OO N O O CO co It I— 1` 1` a)M O Cl) Cl) 1— N N M Cl) It LO LO I� 00 O (0 O I— LO V O V N I— (O ~ N 00 (0 V I— 00 LO 00 CO � (0 00 (M (0 O (0 0 0 0 0 LO I— O (O 1` It (O LO O N (0 (0 1` O I-- LO M 00 N 00 I- o0 O (O t` O o0 M N (O o0 o0 (M O 0 0 LO O O I` r 00 00 1` N C a)N O N O (0 O (0 M M N N N M LO N (0 t` 1— 1` O LO V It 00 (0 t` (O V (0 LO O LO N N I— 1` N (0 co O O O O O o 0 0 0 O O V CO CO 1-- O t` M O W 00 O 00 O O O N I— O N (q M O O O O 0 0 0 N N O N t` (0 N O O O (O V O (0 I— t` N O N (D co 00 = O N N M LO LO O O 1` O 00 LO V co 00 Cl) O (0 (0 � N Cl) (0 LO 3 Q Lo N 1` Cl) O O O 1` O 00 LO O co 00 It It 0 0 0 W I- M N M (0 O O M O (0 O 1` 1` O "- N O M a)a t t O o0 I- M N N O O t` LO M (O M E M O (M OO (0 M i3I iT 1` V N O LO LO (M O O LO (O (M (0 O (0 N N 1,- LO ., O O N M N co LO LO LO (0 I— co 1` Un V co N 00 O (0 (0 LO W w a ..- o m > V N 7 N N 6 N W N i s O U N O (6 U N c r S N U N 10 O O N N U O O m ~ w U U .J.. 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The source of funds is a 2.0 percent tax (RCW 67.28.180) and a 1.3 percent tax (RCW 67.28.181) on all charges for furnishing lodging at hotels, motels, and similar establishments for a continuous period of less than one month. Funds from the 1.3 percent tax may only be allocated for capital purposes for tourism -related facilities and are only available to municipalities and public facilities districts. State law allows the use of lodging tax revenues for the following: • Tourism marketing • The marketing and operations of special events and festivals • The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district • The operation (but not capital expenditures) of tourism -related facilities owned or operated by non-profit organizations The expected outcome of such activity is to increase economic activity in the City of Spokane Valley during 2026 through a variety of activities, such as overnight lodging of tourists ("heads in beds"), restaurant sales, and retail activity. The Spokane Valley Lodging Tax Advisory Committee (LTAC) was established by the Spokane Valley City Council in accordance with state law to advise and recommend to the Council how excise taxes on lodging collected in Spokane Valley should be allocated to best increase tourism in the City. GENERAL GUIDELINES Only online submissions will be accepted (see pages 3-5 for details). All required sections and attachments must be completed to be considered for funding. The deadline for submitting a proposal is 4:00 pm on Tuesday, September 30, 2025. Funding is open to both for -profit and non-profit organizations, and municipal agencies. See specific details in the categories listed in the section above for uses restricted to non -profits or municipalities. Funding is generally distributed on a reimbursement basis. Eligible reimbursements will be distributed for documented costs, as outlined in the proposal and approved final contract and budget, up to the amount awarded. All applicants will be required to deliver an in -person presentation highlighting their proposal to the LTAC on October 29, 2025, at a meeting beginning at 8:30 a.m. To be considered for funding, a complete application must be received by the deadline indicated above. All reauired attachments must be included for the application to be considered complete. Because of the limited amount of funding available, proposals will be evaluated on a competitive basis. The LTAC will make recommendations using a ranking system based on priorities from City Council and may recommend full, partial, or no funding. An overall organizational budget is an optional but highly recommended submission. This allows for a general review of the organization's financial stability, credibility, and expected allocation of funds. Additionally, this financial review also factors in the total budget for the organization in relation to how much is requested for this grant funding. ADDITIONAL INFORMATION Insurance Requirement: As part of its contract for performance, the City typically requires recipients to maintain commercial general liability insurance in the amount of $2,000,000 General Aggregate and $2,000,000 per occurrence. Additionally, the contract will include automobile insurance and Worker's Compensation insurance for Washington State, as required. An ACORD certificate and Additional Insured Endorsement showing the City as additionally insured on the policy must be submitted with the contract to complete execution and continue with the grant award. Contract: The City will utilize a standard or modified grant agreement for City -funded grant activities or services. A sample grant agreement is available on the City's Grant webpage. Payment: Funding is distributed on a reimbursement basis. Grant recipients may be reimbursed for documented costs, as outlined in the proposal, up to the amount awarded. Funds are provided periodically, typically as monthly or quarterly reimbursement of expenses. Reimbursement requests must include appropriate documentation and backup for the expenses that were incurred by the grantee, including invoices and proof of payment. Equal Opportunity and Assurance of Non -Discrimination: No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with a City Agreement in violation of local, state, or federal law. The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, including the Department of the Treasury's Title VI regulations, 31 CFR Part 22 and other pertinent executive orders such as Executive Order 13166, directives, circulars, policies, memoranda, and/or guidance documents, hereby notifies all entities that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises and all others will be afforded full and fair opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, national origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity) in consideration for an award. Reporting Requirements: As required by RCW 67.28, applicants and grant recipients are required to report the following as (1) estimates — to be included in the application, and (2) actuals - as post-event/activity information: • Total event budget, and the amount of lodging tax funds expended. • The number of participants who attended the event/activity in each of the following categories: o Staying overnight in paid accommodations away from their place of residence or business. o Staying overnight in unpaid accommodation (e.g., with friends and family) and traveling 50 miles or more one way from their place of residence or business. o Staying for the day only and traveling more than 50 miles or more one way from their place of residence or business. o Attending but not included in one of the three categories above. The estimated number of participants in any of the above categories that attended from out- of-state (including other countries). Applicants and grant recipients must provide a description of methods used to determine attendance and distinguish among the visitor categories at the event/activity (methods include a head count, car count, survey, or other with full explanation). The report will be provided to City Council and the public and will be furnished to the Joint Legislative Audit and Review Committee (JLARC) and the LTAC. The JLARC will provide biennial reports to the Washington State Legislature. Proposals and any attachments, reports, and supplemental information may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. Additional Information: Additional information, which may be required by a change or interpretation in state law, may also be required from the applicant. APPLICATION INSTRUCTIONS Application Deadline: 4:00 p.m. Tuesday September 30, 2025 To apply, visit https://spokanevalleywa.gov/190/Grant-Funding-Opportunities and follow each step on the website to complete the information form and upload the required documentation listed below. Name each attachment to match the numbers and titles listed below in bold, and upload each as a separate PDF attachment. All information and documents should be ready when you begin. ***Applications can NOT be partially completed and saved to return to and complete at a later time!*** REQUIRED MATERIALS - ATTACHMENTS: Business Statement— 1 page. Suggested points to include: • Organization name, key personnel, and contact information; • Mission statement; Brief description or overview of organization; Primary function and purpose of organization 2. Proiect Summary — 1 page. Provide a concise but complete summary of your request and what the project will accomplish. If it is part of a larger project, you may briefly describe the over-all project. 3. Detailed Proiect Budget — 1 page. Description and itemized budget for the income and expenses of the project. Awards may potentially be less than the amount requested. Please provide a plan for flexibility in your request to address how the proposed project may be adjusted to account for a reduced award. Additionally: a) Provide details of whether your organization applied for or received funding for this project from other sources b) What are the plans of the organization to become self -sustainable? 4. Scope of Work — Fully describe the scope of the project. This section should address the specifics of your project, including but not limited to: a. What specifically you wish to do; expand on your project summary b. How will your project increase tourism to the City of Spokane Valley? c. Does your organization have partnerships, or collaborate project efforts with other organizations to cross promote to encourage tourism? If so, please explain. d. Beginning and ending dates, location of event/activity e. Whether the project is seasonal; any plans to address weather constraints f. Any other specific scope related information 5. Impact on Tourism — Using the template PDF form provided on the website, estimate the number of visitors who are expected to be attending and attracted due to the proposal: a) Total Overall Attendance b) Attendees who traveled 50 miles or more to attend ■ Of those, attendees traveling from another state or country c) Attendees who stayed overnight in: ■ Paid accommodations ■ Unpaid accommodations d) Total Paid Lodging Nights (one lodging night=one or more persons occupying one room for one night) You must choose the methodology used to measure these estimates. This methodology should also be used to provide a report of the actual numbers of visitors at the conclusion of your project. 6. Goals and Metrics — List specific goals and how your organization will measure the successful use of any awarded grant funding and increase in tourism. a) Strategies should be specific to the metrics outlined in the impact on tourism reporting. Describe the methodology used to determine if goals are met. b) What specific impact would the grant funding have on the project? c) Other metrics to measure success 7. Project Authorization - Meeting minutes or signed resolution approving project or authorizing application from a board of directors or similar authority 8. Board of Directors/Principal Staff — 1 page. List of organization's Board of Directors and principal staff OPTIONAL SUPPLEMENTAL MATERIALS: 9. Annual Operational Budget — Optional, but highly recommended. Most recently adopted overall organizational budget 10. Additional Presentation Materials — Optional. PowerPoint presentation to supplement applicants' presentation at LTAC meeting in November. 11. Impact on Tourism from prior projects — Optional, but highly recommended. If your organization received funding from the City of Spokane Valley in the past, provide the report of estimates or actuals of tourism impacts and number of visitors generated to further support your current proposal. The Lodging Tax Advisory Committee (LTAC) will meet, hear presentations, and make award recommendations that will be forwarded to the City Council. Presentations to the LTAC will be limited to 10 minutes. If an applicant wishes to use material such as PowerPoint or video, all files must be submitted as supplemental presentation material (#10) with the application before the deadline of September 30, 2025. Any materials received after the deadline will not be allowed for the presentation. GRANT PROCESS AND SCHEDULE Project/Program Management and Grant Administration: Questions concerning the Lodging Tax grant should be directed to Sarah Farr, Accounting and Finance Program Manager at 509-720-5041, or sfarra-spokanevalleywa.gov. The Accounting and Finance Program Manager will oversee and manage the grant program, approve reimbursement requests, and monitor contract compliance and post grant reporting. Selection Process: Each application will be reviewed by the City's Finance department staff for completion and eligibility. The selection process will subsequently proceed as follows: • Applications/proposals will be provided to the LTAC for review. • Applicants will provide a presentation highlighting their proposals and answer questions during the annual LTAC meeting on October 29, 2025. The LTAC will evaluate qualifying applications on a competitive basis using the City Council's adopted goals and priorities and make funding recommendations in two categories based upon priority rankings. The categories are: a) Capital expenditures (must be a tourism -related facility owned or operated by a municipality). Available funding for 2026 may be up to $2 million ($1.6 million from the 1.3% portion and a potential transfer from the 2% portion of up to $447,000) b) Tourism marketing and operations for special events and festivals and the operations, maintenance, and marketing of tourism destination facilities owned and operated by municipalities or non-profit organizations. Available funding for 2026 is anticipated to be up to $446,000 (from the 2% portion). These recommendations will be presented to the City Council for final approval and determination of awards in December 2025. After Council's final determination of awards, staff will consult with representatives of approved projects to develop and execute contracts for the allocated award amounts. City Council discusses and adopts goals and priorities the LTAC are encouraged to consider when making award recommendations. Applicants should also consider how their projects align with these goals when applying for the lodging tax funding. Links to the City Council goals for the 2026 award year can be found on the Lodging Tax Grant page of the City's website. The following is the anticipated schedule for the 2026 grant cycle: Lodging Tax Grant Funding Release September 2, 2025 Application/Proposal Submission Deadline 4 pm September 30, 2025 Proposal Packets finalized for Lodging Tax Advisory Committee October 17, 2025 Lodging Tax Advisory Committee (LTAC) Meeting (applicant presentations, award recommendations determined) Administrative Report to City Council regarding LTAC recommendation City Council Motion Consideration for 2026 awards Grant Agreement Contracts completed Period of Performance Post-event/Project reporting due (must accompany final reimbursement request) October 29, 2025 November 18, 2025 December 16, 2025 January 2026 January 1 - December 31, 2026 Dates vary — no later than January 31, 2027 11 TECHNICAL ASSISTANCE WORKSHOPS REGISTER NOW! The City of Spokane Valley is offering two Technical Assistance Workshop sessions to support prospective applicants and other stakeholders interested in the Lodging Tax Grant. If you need additional assistance or simply wish to learn more about the Lodging Tax funding process, please plan to attend one of these technical workshop sessions. These sessions will include virtual training and Q&A related to the application process and provided on the following dates: • Wednesday September 10, 2025, 10:00 am: Technical Workshop #1 • Tuesday September 16, 2025, 1:00 pm: Technical Workshop #2 Please see "Step 3" on the Lodging Tax Grant funding page on the City's website at https://spokanevalleVwa.gov/190/Grant-Funding-Opportunities to register and attend a virtual training session. Please contact Sarah Farr, Accounting and Finance Program Manager at sfarr(abspokanevalleywa.gov or 509-720-5041 with questions. The City of Spokane Valley in accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability in all programs and activities. This material can be made available in an alternate format. Further, the City can also arrange alternative submission procedures as needed. For more information or to request such alternatives, please email John Whitehead, Human Resources Director, at 0whitehead(a�spokanevalleywa.gov or call 509-720-5111. © % 04 04 04 cq cq cq \ � 04 04 04 \ / / / / m / £ \ 7 % c 6 6 6 4 m / / 6 � 2 « C) 04 cc k « � U) U q 0 _ > q z 04 a k m b — � � � O q _0 \ % / �/ � 2 ¥ 0 § J -0.$ j � CU CD o a a * § A % / 2 7 / / ak e / g x cn 2 cn a % § / 2 % m 2/ 0 0 c 0 2 o C E 0 C oa . . —CL2 y Qcu 2 . ""E a -j 0) 0 f 0 2 n cn //= .] E m 2 u F E E ® E § 2 / Cr§ % % f % % 0) E(° / 2 2 2 p —0 m % % 7 E § E \ § � 2 2 y e 2 0% 0 ® / ƒ § 'k o o a( 2 2 0 7 0 c-2 A kS % 0 e ° / e // 0 0 2 0 0 r 0 ® mo t/ t/ ± a) U a) a) cu �� c 2 2 2 0 2 0 0 2 m m 2= cu c — o \ § / f / t / / $ m ƒ § 0 § § b 0.0 cn « ° ƒ ° � ~ 7 7 — C � E E ) 2 'e 'e �� 0 2 w/ ° /a 'a 2= R / / 7 f o [ / [ * 70 70 � t �� 9 0 70 o « 2 2 « c.§ w w o m a- 6±« ± U m m m m m m m m A A A A \ / \ / / / / 04 / / o g o � g / g f g % % / f / / R / / / ¥ ¥ 6 6 6 6 � / / / / / _0/ / ƒ MINUTES LODGING TAX ADVISORY COMMITTEE MEETING SPECIAL MEETING November 4, 2024 8:00 a.m. Spokane Valley City Hall 10210 E Sprague Ave. Attendance: Lodging Tax Advisory Committee Members: Sta Chair: Deputy Mayor Rod Higgins Chelsie Walls, Finance Director Rustin Hall, Spokane Sports Kelly Konkright, City Attorney Grant Guinn, Tru by Hilton Tony Beattie, Sr. Deputy City Attorney Amanda Alcamo, Oxford Suites Sarah Farr, Accounting & Finance Program Manager Miguel Aguirre, IT Specialist Marci Patterson, City Clerk Chair Councilmember Higgins called the meeting to order at 8:00 a.m. and welcomed everyone, after which there were self -introductions. City Attorney Konkright introduced himself, and explained that as appointed officials, members of this committee are subject to laws such as those dealing with open government; and he went through his Open Public Government PowerPoint training for Committee members, explaining the various portions of the Public Records Act, and the Open Public Meetings Act. Opening Comments: Accounting and Finance Program Manager Ms. Farr and Finance Director Walls gave an overview of the contents of the notebook, including the Lodging Tax committee process, City Council goals and Priorities for use of Lodging Tax Revenues and provided instruction on the presentations that were to follow. Public Comment Opportunity: Chair Higgins explained that this is an opportunity for public comment and that comments will be limited to three minutes each. Chair Higgins opened the floor for public comments. No public comments were offered. Chair Higgins called for a recess at approximately 8:52 a.m. The meeting reconvened at 9:00 a.m. Presentations were made in the following order: 1. 21st USA West Square Dance Convention — Karen Reichardt The applicant seeks $30,000 to promote and market the National Square Dance Convention. 2. Asian American Native Hawaiian Pacific Islander AANHPI Coalition — Jacqueline Babol The applicant seeks $29,470 to market, promote and provide cultural festival event. 3. CNC Productions LLC — Mr. Chris Cod The applicant seeks $11,000 to market the annual RV show. 4. Cody Productions Inc — Mr. Chris Cody The applicant seeks $11,000 to market the Spokane Motorcycle Show and Sale. 5. Family Guide — Ms. Charity Doyl The applicants seek $14,000 to promote their Diwali & Vegetarian Festival, also known as the Festival of Lights. LTAC Minutes November 4, 2024 Page 1 of 3 6. JAKT-Crave Mr. Adam Hegsted & Rachel Ludwick The applicants seek $65,000 to continue marketing and operations of their event. 7. JAKT — Farmer's Market —Mr. Adam Hegsted & Rachel Ludwick The applicants seek $32,000 to continue marketing and operations of their event. 8. Northwest Tandem Rall,, /�yfest — Teresa Kafentzis The applicant seeks $8,000 to market tandem rally event. 9. Northwest Winterfest — Mr. Sam Sona The applicants seek $45,000 for the 2025 event, which he explained will continue to be held indoors due to winter weather. 10. Spokane Corvette Club — Connie Stephens The Spokane Corvette Club seeks $15,000 to market and promote the Glass on Grass car show event. 11. Spokane County Fair and Expo Center — Ms. Erin Gurtel and Ms. Rachelle Buchanan The Spokane County Fair and Expo Center seeks $80,000 to continue to enhance the fair marketing program and bring in more guests and attractions. 12. Spokane Pride — Matthew Danielson The applicant seeks $8,000 to market and promote a Pride Parade and other Pride events in Spokane Valley. 13. Victory Media — Mr. Dayne Kuhlmann The applicant seeks $75,000 for their SHOP, EAT, STAY event, which would be a package event to potential tourists, and would include the local hotels and businesses in our area. Chair Higgins called for a recess at 10: 35 a.m. The meeting reconvened at 10: 45 a.m. 14. Spokane Valley Heritage Museum — Ms. Jayne Singleton & Mr. Tom McArthur The applicants seek $27,268 to assist in their tourism promotion and marketing efforts. 15. Spokane Valley HUB Sports Center — Mr. Phil Champlin The applicant seeks $153,000 to market their 2025 events and promote tourism to the area. 16. Spokane Valley Summer Theatre — Yvonne Johnson The applicant seeks $35,000 to market the 2025 SVST Season. 17. Top Drawer Media — Dean Cameron The applicant seeks $9,750 to promote and market the 2025 Manufacturing Suppliers Expo event. 18. Spokane Regional Sports Commission — Ashley Blake The applicant seeks $50,000 to provide photography and event signage and banners for the upcoming cross course in Spokane Valley. 19. Washington State Quilters —Paula Ferry and Cheryl Clossin The applicant seeks $35,000 to market and advertise the 2025 Quilt Show in October. Finance Director Walls offered clarification that the prior presentations were for the 2% tax and the following presentations was for the 1.3% tax. 20. CitfSpokane Valley — Mr. Mike Basinger LTAC Minutes November 4, 2024 Page 2 of 3 The applicant seeks $2,500,000 in partnership with Spokane Sports for sports recruitment and marketing of the Cross Country/Cyclocross Course & Fieldhouse at Flora Park. 21. Spokane County Parks, Rec and Golf Department —Julia Culp The applicant seeks $1,500,000 to support the development of the Plante's Ferry Sports Complex Phase 1 Renovation. The committee chose to review and rank the two capital requests first and make a decision on that funding before moving on to ranking the other presentations spreadsheet. Concerning the 1.3% tax for capital projects, it was moved by Mr. Guinn, seconded and unanimously agreed to accept the recommendation of $2, 500.000 for the City of Spokane Valley for the Cross Course for sports recruitment and marketing. Lodging Tax Advisory Committee members develop funding recommendations Ms. Farr provided instruction on the spreadsheet ranking and noted once the committee members have completed their individual recommendations, to please hand them to her and she will include all the totals on one spreadsheet. Ms. Farr said that once all figures are included on the spreadsheet, the average is the starting point in the discussion; that committee members are free to discuss this, that they can stay with the average, or negotiate different values for different events; and once completed, she will need a motion on the applicant distributions. Lodging Tax Advisory Committee member discussion and award recommendation Members gave their ranking recommendations to Ms. Farr and Ms. Walls who entered them on the spreadsheet. The committee members discussed the amounts based on the ranking. It was then moved by Mr. Guinn, seconded and unanimously agreed to accept the recommendation of $500, 000 and transfer the balance to Fund 104 per the following spreadsheet. The amounts are as follows: Spokane Valley HUB: $147,000 Square Dance Convention: $30,000 Spokane Regional Sports Commission: $35,000 JAKT-Crave l : $50,000 WA State Quilters: $25,000 Spokane Valley Summer Theatre: $35,000 Spokane Valley Heritage Museum: $27,268 CNC Productions, LLC — RV Show: $11,000 Spokane Corvette Club — Glass on Grass: $15,000 Cody Productions, Inc — Motorcycle Show: $11,000 Spokane Co Fair & Expo Center: $6,732 It was moved by Mr. Guinn, seconded and unanimously agreed to adjourn. The meeting adjourned at 12:48p.m. Respectfully submitted, Marci Patterson, Spokane Valley City Clerk LTAC Minutes November 4, 2024 Page 3 of 3 04 N N N N N N N o 0 0 0 0 0 0N I N N O I � co (D N C M N I— CF) O O N LO N O N O N f� a ti N O N O a � y N W cO� J O J L a a > CD W CM Z N a o a a � LL Z O U OJ N C7 Co C co — O C N N N Q O N � O O O N N > N coco N O N O Q co L N O E N — O N Q •• O N U X o +� co Q •• (n c V) c �' " E c co 3 co co O E U �O Q a U ) OO_ 3 C N co Co E U o i Co a) co O O v, v v2 O O Cn E N O L co O C "O p O co 0 a) a� X U co Q ' O L N E N E O Co O E > c �' Co N N L CMC E O O L Cn U i C ^ O O E cu L C OO �. 0 O O U N N Co 1 a)_ Q V N a) � V N O v o CU U U : V) a� L N o a� Q N a� a N O U L O O .� J O U U U 3: N N N Co Co cu — O L L N C1 C1 X Q Lo N O O N QL c > co Q = 0 1X c U Co .� N Co N— O "c_ NUUO O N o Co N U O U C>, a o U N Ln Eo (n Co Co oO U �. O -0 C1 0 c� L co E O 3 E O-a O 2 O Q c = 0 to d 00 LL Q LL U co (.0 (.0 (.0 O O O O (D N N (D N N N O O N O O N N N N N N 00 C N co N M N I— N CD M co CD co N CD r— LO N r— r— co 0') 0') 0') Co H H O 2-1> N > L L H ON > L LL >O > H H E «: E z� _{$ ; e )\\ — — e ( — — — ƒ §5 _ } lo ( /p } \ (t ;§ j } \ ) > f / # u\ — ) ƒ u — ) ƒ u\\\\\ \ f _ / ) = « Q } L / co/ _ § : § _ Jmo 0 / } 5 / LL — } 2 e 1. City of Spokane Valley Updated at Sep 30, 2025 Submission Date Sep 30, 2025 Company/Organization Name City of Spokane Valley Full Name of contact person for John Bottelli application/proposal Address 2426 N Discovery Place Spokane Valley, Washington, 99216 Phone Number (509) 720-5400 E-mail jbottelli@spokanevalleywa.gov Is the organization currently a registered No 501(c)(3) or (c)6 non-profit agency? Please upload IRS determination letter or certificate Is the organization a Municipality or Public Yes Facilities District? Project Title Spokane Valley Cross Country Course 2026 Maintenance & Operations Brief description of project The City of Spokane Valley is seeking Lodging Tax Funding for maintenance and operations costs at The Course Spokane Valley during its inaugural 2026 season which is anticipated to host up to 12 tourism generating competition -level events. Total Project/Program Budget (in USD) $260,811 Grant amount requested (in USD) $260,811 Matching funds (if any) and source The City typically requires commercial Yes general liability insurance in the amount of $2M per occurrence and $2M aggregate, and to name the City as additionally insured for the entire term of the grant agreement. Can your organization provide this insurance coverage? Does your organization own or operate any Yes vehicles? Does your organization have Yes employees? Please provide proof of workers compensation coverage. Upload workers compensation coverage a Name and Title of Authorized Signatory for John Hohman, City Manager contracts 1. Business Statement 2. Project Summary a 3. Detailed Project Budget 4. Scope of Work a 5. Impact on Tourism 6. Goals and Metrics 7. Project Authorization 8. Board of Directors/Principal Staff a 9. Annual Operational Budget 10. Additional Presentation Materials (may be PowerPointfile) 4k 11. Impact on Tourism from prior projects - Optional. If your organization received funding from the City of Spokane Valley in the past, consider providing estimates or actuals of tourism impacts and the number of visitors generated to further support your current proposal. LTAC Application — City of Spokane Valley BUSINESS STATEMENT Project Title: The Course Spokane Valley 2026 Maintenance & Operations Applicant: City of Spokane Valley Address: 10210 E Sprague Ave, Spokane Valley, WA 99206 Applicant: Public/Municipal Agency Contact: John Bottelli, Parks & Recreation Director, City of Spokane Valley Phone: 509-720-5400 E-mail: jbottelli@spokanevalleywa.gov Overview of Organization: The City of Spokane Valley was incorporated on March 31, 2003. The City is a non -charter code city and operates under a council-manager plan of government. Under this form of government, legislative authority is concentrated in the elected City Council, which hires a professional administrator (City Manager) to implement its policies. Serving a population of more than 110,000 residents, the City provides multiple services and programs focused on public safety, street maintenance, transportation infrastructure, building permits and land -use, economic development, tourism, and parks and recreation. Mission Statements: City of Spokane Valley — The City is committed to building a community where individuals and families can grow and play, and businesses will flourish and prosper. This mission provides the foundation for all services provided by the City, and the establishment of economic policies and programs that are business -friendly and support job creation. Parks & Recreation Department — To enrich the quality of life for everyone who lives, works in, or visits Spokane Valley through quality programs, parks, and events. Primary Function and Purpose of Organizations: City of Spokane Valley — the City incorporated March 31, 2003, and employs about 117 full-time employees. The City provides multiple services and programs to more than 49,000 households. LTAC Application — City of Spokane Valley PROJECT SUMMARY The City's Economic Development Department contracted with Spokane Sports to utilize TPA -generated revenue for sports recruitment and marketing. Under this contract, Spokane Sports collaborated with City staff to research and plan for a cross country course on 46.13 acres of city -owned park property and 15.98 acres of adjacent Washington State Parks -owned property at Flora Road on the north side of the Spokane River. Spokane Sports collaborated with the City to research technical requirements and best practices from similar venues across the country. The cross course will host local, regional and national cross country events, generating tourism and visitors to the City. Spokane Sports was tasked with providing venue consultation, optimization and technical assistance to City staff to develop the course. Spokane Sports has visited cross country courses in the United States and internationally to research successful designs and facilities. Spokane Sports has also met with local and national high school and college level coaches to identify best practices and solicit recommendations. Cross country is an increasingly popular sport for young athletes and accessible financially to most youth. The only equipment necessary to engage in the sport is a pair of running shoes. The course will host elementary, middle school, high school, collegiate, post -collegiate and even master's level competitive cross events from September through November. The venue could also serve as a practice site for local cross country athletes and provide a location for competitive cyclocross events and other recreational opportunities. In addition to collaborating with Spokane Sports, the City worked with Kimley-Horn, an engineering planning consultant, to fully assess the cross course site, drew up conceptual designs, architectural renderings, and estimated financial and economic impacts. In an initial analysis, Kimley-Horn and the City's Engineering Department jointly developed a preliminary budget for the project, estimating final construction cost at approximately $7 million. The cross course venue is identified as one of six tourism project opportunities for development in the City's Tourism Strategy. Developed in 2023 by Johnson Consulting, the strategy identified the cross course as the #1 recommended strategy for the City to implement and capitalize on the region's sports tourism concentration. Spokane Sports recently secured the NCAA 2027 Division I Men's and Woman's Cross Country Regionals to be hosted at The Course Spokane Valley and facilitated recruitment of the Nike Cross Regionals and Bob Firman Invitational events to be hosted at The Course beginning in 2026. The two Nike events, which are moving to the Spokane Valley venue from Boise, ID, are anticipated to draw 4,000 and 5,000 middle and high school -aged athletes each, plus coaches and spectators, and the City has signed an MOU with the Event Rights Holder to reserve dates at The Course for both events in 2026, 2027, 2028, and 2029. Spokane Sports has identified 44 high priority events that have been fully vetted for venue specifications, event profiles, servicing needs, location and demographic. These events could potentially be recruited to the venue as a host location. Based on previous LTAC recommendations, Council awarded a total of $6.9 million in lodging tax funds for construction of The Course Spokane Valley facility. Construction is nearing completion, and two collegiate championship events are scheduled to be held at the venue in November 2025. For the facility's first full season in 2026, Spokane Sports has identified 12 events at the regional and national levels, four of which have already been confirmed and eight which have a high likelihood of being actualized at the venue, with an anticipated total attendance of over 30,000 athletes and spectators. The City is seeking Lodging Tax Funding in 2026 for operating and maintenance costs during the facility's inaugural year. These costs are currently estimated at approximately $260,000. 1 LTAC Application City of Spokane Valley DETAILED PROJECT BUDGET The City's Parks & Recreation Department worked with the progressive design team and local utility providers to develop the following budget for annual operations and maintenance costs and contracted with the Sports Facilities Advisory (SFA) through the Economic Development Department to validate the operations and maintenance model. The Course Spokane Valley 2026 Operations and Maintenance Budget TURF MAINTENANCE Labor Costs $ 62,523 Materials Fertilizer, Grass Seed, Top Dressing, Herbicide $ 99,966 Subtotal $ 162,488 OTHER PARK MAINTENANCE Hardscapes & Garbage Removal $ 65,000 Restrooms & Janitorial $ 23,790 Subtotal $ 88,790 UTILITIES & TAXES Water $ 6,675 Sewer $ 1,081 Electricity $ 840 Stormwater Fees $ 937 Subtotal $ 9,533 TOTAL ANNUAL MAINTENANCE $ 260,811 PREVIOUS FUNDING RECEIVED In 2020, the City received a $1 million acquisition grant from the Washington Wildlife and Recreation Program (WWRP), operated by the Washington State Recreation and Conservation Office (RCO), to help purchase the 46.13 acres at Flora Park from the Washington State Department of Transportation (WSDOT). The City acquired the property for recreational purposes and will use the park for a cross country course (primary), cyclocross (secondary), and recreational (tertiary) facility in the off season. Under the guidelines of the grant, development on the Flora Park site must occur within five years of the property acquisition (as required by RCO policy), and the cross course aligns with this intent and original commitment. In 2023, the City, in partnership with Spokane Sports, was awarded a $4.4 million dollar lodging tax grant from the Lodging Tax Facilities Fund #104 to partially fund construction of the cross course. In 2024 the city received a $150,000 Washington State Capital Appropriation (via its local delegation) to help further the development of the cross course and was awarded an additional $2.5 million dollar lodging tax grant from the Lodging Tax Facilities Fund #104 to further the development of the cross course. Also, in 2024 the project was awarded a Union Pacific Foundation grant for $26,000 which is renewable for up to two additional years. In 2025, Spokane Sports received a $282,464 grant from the Washington State Department of Commerce to construct a permanent Finish Line Arch and Fencing which has been completed and donated to the City. The City is committed to continuing pursuing additional government and private sector grants. SUSTAINABILITY OF FACILITY The Parks & Recreation Department will continue to work with the Economic Development Department and the progressive design build team to project long-term maintenance and operations costs for the cross course and clubhouse. As the venue moves through construction in 2025 into full operations in 2026, the City will develop a management plan in partnership with Spokane Sports to address required maintenance and rental/use fees. LTAC Application — City of Spokane Valley SCOPE OF WORK Technical Description: The cross course located at 2720 N Flora Rd features the natural terrain of the property, including rock outcroppings, pine and fir trees, and grassy meadows adjacent to the north shore of the Spokane River. The course itself features a 600-meter long start -finish chute that transitions into a 10-meter wide irrigated natural turf running track that has been designed to support 5K, 6K, 8K and 10K races to meet the specific requirements for competitive cross country running events. Facility Maintenance & Operations The Course will be maintained to championship standards and for public recreational uses. Annual maintenance activities include irrigation, mowing, sweeping, aerating, top -dressing, fertilization, overseeding, noxious weed control, restroom cleaning, garbage removal, pathway and parking lot maintenance, snow removal, and event preparation and cleanup. Costs to maintain the facility have been developed based on best practices for championship level events. Security at the site includes locking entrance gates, perimeter fencing and boulders, and surveillance cameras. Usage of the facility will be prioritized for events that generate economic impact through non -local visitation, hotel room night generation, and spending within Spokane Valley to meet the vision and goals of the new facility. Parks and Recreation staff will work closely with local user groups and Economic Development, marketing, and sales resources to ensure optimized utilization of the facility while not deterring regional sports tourism opportunities. Early Project Milestones: • January 2024 the City received approval from the State to use an alternative delivery method for a Progressive Design Build. • Consolidated Irrigation board approved annexation into the district. • DNR Stream delineation was removed from the property. • A Cultural Resource survey was conducted with no artifacts found. • MMEC Architects completed a fieldhouse design and preliminary cost estimates. • Grass seed was planted, and sod was grown for a full year prior to installation. Course Development (Phase 1): The city enlisted the expertise and collaboration of Walker Construction and SVPP Landscape Architects. Walker Construction has a breadth of knowledge in sports and recreation development and construction such as Gonzaga's Stevens Center Golf and Tennis Facility, Whitwoth's Athletic Fields, and the Suncadia Swim and Fitness Center. SVPP Landscape Architects is a leader in athletic landscape design with accomplishments such as One Spokane Stadium, Avista Stadium, and Whitworth University's Pine Bowl. Construction of Phase I, which includes the running course, permanent finish line arch and fencing, restrooms, public parking for 150+ vehicles, Flora Road frontage improvements, and an ADA paved spectator pathway started in September 2024 and will be substantially complete by October 2025. Future Amenities (Phase 11): Construction of a 3,800-square-foot fieldhouse with additional parking and restrooms is anticipated to be built in Phase 11 as funding is secured. The fieldhouse will feature: Fieldhouse elements will include: • Additional Restrooms • Hospitality Room, including a small kitchen • Medical Room - enough for two -three taping tables, ice machine, shower and supplies • Event Management Room - office space for 25 individuals to gather • Drug testing facility for 8 to 10 athletes at a time — including two lockable restrooms only accessible for drug testing • Packet Pick Up and Coaches/Officials Meeting Room • Storage space for course materials (gators, finish shoot & rigging for tower, snow fencing for entire course, flagging, LED Display Boards) • Crow's Nest - elevated stage area for announcers to view athletes at finish line Additional Desired Amenities • Timing Suite and equipment storage • Food truck plug in pads for concessions • Covered area for inclement weather (lighting & thunder) • Defined Awards Area • Large LED Screens showing athlete's finish • Optional patio with seating, sunshades and lighting for athletes and spectators • Perimeter warm-up loop with access through adjoining State Parks property and river views • Future cyclocross course • Potential disc golf, playground area, picnic shelters and other public park elements Partnership & Collaboration to Support Tourism The City launched a Tourism Promotion Area (TPA) in January 2023 to support destination marketing services; the TPA is guided by a hotel/motel commission of five hoteliers. The City adopted a five-year Destination Marketing Strategic Plan that was approved by both the TPA Commission and City Council. In addition to collaborating with Spokane Sports to promote sports tourism and marketing, the City is utilizing TPA funds to support a continued contract for general destination marketing services with 116 & West Advertising. This contract addresses the development and implementation of the City's tourism brand; tourism website; paid marketing campaigns to promote tourism assets and local events; photography and video creation; and tourism reporting and analytics. The City will utilize Spokane Sports and 116 & West to promote and position the cross course. Spokane Sports has an extensive network of contacts locally, regionally, nationally and internationally, and is positioned to bid on and secure both cross country running and future cyclocross events for the venue. In addition, Spokane Sports intends to create and own events, with a specialized focus on Collegiate and youth invitationals. 116 & West has developed a cross course logo and additional brand elements. City of Spokane Valley Lodging Tax Grant 2026 - Impact on Tourism Item 5 When requesting funds, applying organizations must provide an estimate of the following and a method for how those estimates were determined. Applicant: lCity of Spokane Valley Overall Attendance, Predicted: Enter the total number of people predicted to attend activity. When requesting funds, organizations should provide an estimate of the pttendance and a method for determining the actual attendance. Total Overall Attendance 33,671 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used to determine the attendance count (such as surveys, vehicle counts, hotel room reservations, etc.) The total attendance estimate was provided by Spokane Sports based on a working schedule of events currently in the pipeline for The Course for the 2026 season. The anticipated number athletes, coaches, officials and spectators for each event are tallied in a spreadsheet. Currently four events are identified as "won" with contracts pending, and eight events identified as having a 75% chance of actualization." The four confirmed events account for 21,517 of the estimated attendance. Actuals... Attendance, 50+ Miles, Predicted: Enter the number of people predicted to travel a distance of over 50 miles to attend the activity. Attendance, Out of State/Out of Country, Predicted: Enter the number of people predicted to travel from out of the state or country to attend the activity and a method for determining the actual attendance. Total traveling 50+ miles 16 836 Of total, attendees who traveled from another state or country 9 101 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. We utilized a conservative approach by estimating 50% attendance by non -locals traveling 50+ miles and 25% attendance by non -Washington residents in year 1. Note - it is expected that a large portion of the Washington visitors traveling 50+ miles will come from the west side of Washington. Page 1 of 3 Attendance, Paid for Overnight Lodging, Predicted: Enter the number of people predicted to pay for overnight lodging while attending the activity. Attendance, Did Not Pay for Overnight Lodging, Predicted: Enter the number of people predicted to attend the activity without paying for overnight lodging. Paid Accommodations Unpaid Accommodations 10,943 5,892 Select the method used to determine the attendance from the chart Structured Estimate below. ** Please Explain: Provide a short explanation about the specific type of method used. We took a conservative approach by estimating that out of the number of people traveling from more than 50+ miles away to attend events at The Course, 65% will pay for overnight lodging and 35% will attend the activities without paying for overnight lodging. Paid Lodging Nights, Predicted: Enter the number of predicted lodging nights associated with this activity. A lodging night is one or more persons occupying a room for a single night. When requesting funds, organizations should provide an estimate of figure and a method for determining it. Paid Lodging Nights* 7,667 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. The estimate was generated based on a combination of historical data from known events and industry standard calculations. For example, the Bob Firman Invitational and NXR events have existed in Boise, ID for over 10 years where Visit Boise played a part in collecting historical hotel pickup numbers. In the case of new events, industry standard calculations were used, for example for collegiate events: 2 athletes per room per night; for high school events: 4 athletes per room per night. Page 2 of 3 *Joint Legislative Audit and Review Committee defines the Paid Lodging Night as "One Lodging night = one or more persons occupying one room for one night" "Methods in determining actual or estimated number of visitors and/or paid room nights: Direct Count: Actual count of visitors using methods such as paid admissions or registrations, counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/ participants. A representative survey is a highly structured data collection tool, based on a defined random sample participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non- random manner that is not representative of all visitors or participants. Informal survey results be projected to the entire visitor population and provide a limited indicator of attendance because all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Other: (please describe) Page 3 of 3 LTAC Application — City of Spokane Valley GOALS & METRICS As the course construction is nearing completion, the City is working with Spokane Sports to recruit and program cross country events at the course. The Spokane Sports organization has a long and successful history of managing events in a variety of sport venues throughout the Spokane Region. Annually, Spokane Sports coordinates 50-70+ events at facilities such as The Podium, Spokane Convention Center, Spokane Arena, Dwight Merkel Sports Complex, Plante's Ferry Sports Complex and The Hub. These events draw participants and their families from across the globe. The Johnson Consulting study, which informed the City's Tourism Strategy, defined goals for success in Year 1 of a fully built course at 3 events with a total of 600 athletes and 900 coaches, spectators and administrators, and a total of 6 days in market. Spokane Sports has already scheduled four major Tier 1 (National) and Tier 2 (Regional) events for the 2026 inaugural season at The Course including the Nike Bob Firman Invitational which is expected to bring over 10,000 athletes, coaches and spectators, the Nike Cross Northwest Regional Championships (NXR) which is expected to bring over 9,800 athletes, coaches and spectators, the NCAA DIII Men's & Women's Cross Country Regionals which expected to bring over 800 athletes, coaches and spectators, and the NWAC Cross Country Championships which is expected to bring over 400 athletes, coaches and spectators. Spokane Sports is also working to confirm eight additional Tier 1 and Tier 2 events that have a "high likelihood of actualization" which together would bring an additional 12,000 athletes, coaches and spectators to The Course for a combined total 28 days in market. Top quality maintenance and operations at the course in 2026 will be critical to our inaugural season's success. The Lodging Tax Funds requested will pay for turf maintenance and inputs, irrigation system maintenance and adjustments, general facility maintenance and janitorial services, and utilities and taxes. Success will be measured through green, healthy, established turf on the running course, a clean, safe and secure venue, and positive feedback from the event rights holders, participants, and hosts/local organizing committees. Spokane Sports will implement procedures for the collection of visitor data identified in the reporting requirements. Data may be assembled from athlete registrations, paid ticket sales, credit card receipts, attendee surveys, paid digital campaign analytics, lodging surveys and other strategies. MINUTES City of Spokane Valley City Council Regular Meeting Formal Format A Tuesday, August 26, 2025 Deputy Mayor Hattenburg called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor (via Zoom) John Hohman, City Manager Tim Hattenburg, Deputy Mayor Gloria Mantz, City Services Administrator Laura Padden, Councilmember Chelsie Walls, Finance Director Ben Wick, Councilmember Kelly Konkright, City Attorney Rod Higgins, Councilmember Tony Beattie, Sr. Deputy City Attorney Jessica Yaeger, Councilmember Jill Smith, Communications Manager Al Merkel, Councilmember Robert Blegen, Public Works Director John Bottelli, Parks & Rec Director Dave Ellis, Police Chief John Whitehead, Human Resources Director Mike Basinger, Community & Econ. Dev. Director Adam Jackson, Engineering Manager Jerremy Clark, Traffic Engineering Manager Sarah Farr, Accting & Finance Program Manager Jonny Solberg, IT Specialist Marci Patterson, City Clerk INVOCATION: Chaplin Joe Fruci gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called roll; all Councilmembers were present with Mayor Haley via Zoom. APPROVAL OF AGENDA It was moved by Councilinenaber Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: After Deputy Mayor Hattenburg explained the process, he invited comments from the public. Jodie Buehler, Spokane Valley; Ben Lund, Spokane Valley; Keith & Shelly Clark, Spokane Valley; Debbie Shrock, Spokane Valley; Al Shrock, Spokane Valley provided general comments. CONSENT AGENDA: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers, August 26, 2025, Request for Council Action Form: $3,151,872.25. b. Approval of Payroll for Pay Period ending August 15, 2025: $708,987.76. c. Approval of Council Meeting Minutes of February 18, 2025 Council Meeting Minutes, Formal: 08-26-2025 Page] of 5 Approved by Council: 09-23-2025 d. Approval of Council Meeting Minutes of April 15, 2025 e. Approval of Council Meeting Minutes of May 6, 2025 f. Approval of Council Meeting Minutes of May 20, 2025 g. Approval of Council Meeting Minutes of June 10, 2025 h. Approval of Council Meeting Minutes of June 17, 2025 i. Approval of Council Meeting Minutes of June 17, 2025 j. Approval of Council Meeting Minutes of July 15, 2025 k. Approval of Council Meeting Minutes of July 22, 2025 1. Approval of Council Meeting Minutes of July 29, 2025 in. Approval of Council Meeting Minutes of August 12, 2025 It was moved by Councilmember Higgins, seconded and unanimously agreed to approve the Consent Agenda. ACTION ITEMS: 2 Motion Consideration: Solid Waste Collection Contracts Extension — Erik Lamb, Robert Blegen It was moved by Councihnember Higgins, seconded to authorize the City Manager to provide notice to WM and Sunshine of the City's desire to extend the collection contracts and to take such action necessary under such contracts to negotiate and execute a two year extension on contracts: 17-089 "Waste Management: Garbage, Recycling & Conrpostables Collection, 17-187 "Waste Management Drop Box Container Collection ", and 17-188 Sunshine Disposal & Recycling: Drop Box Container Collection " in the form and subject to the terms as such extension is authorized within those contracts. Mr. Blegen spoke about the motion and provided a brief recap of the previous presentation. He noted that there are two two-year extensions on the contracts with the current contract holders and that it was council's desire at the previous meeting to move forward with one of the two year contract extensions available. Deputy Mayor Hattenburg invited public comments. Joseph Ghodsee, Spokane Valley; Kevin Epperson, Spokane Valley provided comments. Council discussed that they would be voting on the current terms of the contracts as presented. Vote by acclamation: in favor: Unanimous. Opposed: None. Motion carried 3. Motion Consideration: City LTAC Application — Chelsie Walls It was moved by Councilmember Higgins, seconded to authorize staff to prepare and subinit a City application for lodging tax funds for the operating and maintenance costs of The Course Spokane Valley for 2026, or action as deemed appropriate. Ms. Walls spoke briefly about the LTAC application and reviewed information, from her previous presentation. Deputy Mayor Hattenburg invited public comments; no comments were offered. Councilmember Merkel noted that this was not the right course of action for the LTAC funds. Councilmember Padden noted that this is a legitimate request for the funds, and we should submit the application and let the LTAC committee decide. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Hattenburg, Councihnembers Wick, Higgins, Padden, and Yaeger. Opposed: Councilmember Merkel. Motion carried. NON ACTION ITEMS: 4 Admin Report: CHIP Grant Habitat for Humanity & SNAP — Gloria Mantz Sarah Farr Ms. Mantz introduced Dana Le Roy, Habitat for Humanity Director of Government Affairs and Julie Honekamp, CEO of SNAP. Ms. Mantz provided a brief background on the CHIP Grant and provided a PowerPoint presentation. Mr. Le Roy spoke about the type of homeownership at Carnahan, the size of the homes, the phases of the project, and total project costs. Ms. Honekamp spoke about the Broadway Senior Housing Project and noted the number of seniors served, and the amount of funding. Ms. Farr detailed the city's obligations as the applicant for the CHIP Grant that included the financial review, the work with Dept. of Commerce, administration of the grant process, the timeline for the application process, and the next steps for the application submittal process. Council discussed various topics with each of the potential grant recipients. Councilmember Merkel began questioning SNAP about the lack of progress on ground breaking at the location. Councilmember Yaeger poised a point of order and stated that questions need to be about the application process. Deputy Mayor Hattenburg agreed and asked Councilmember Merkel to stick to the application. City Manager Hohman provided clarification and noted that this is a new grant process and we Council Meeting Minutes, Formal: 08-26-2025 Page 2 of 5 Approved by Council: 09-23-2025 have successfully received more money than applied for for our projects and that these funds would help this project and that this is an opportunity for funding to come back into our community. Council provided consensus to return with a motion for the CHIP Grant application to be submitted. 5. Admin Report: Compression Brake Discussion — Jerremy Clark Mr. Clark presented a PowerPoint presentation on compression brakes that included a brief background on the previous discussion that was had with council, complaints that have been received, the governing legislation, adjacent jurisdictions rules that they have adopted, the code that Spokane County has adopted, and the enforcement options. Council discussed various components of each of the options presented and ultimately City Manager Hohman noted that staff would gather more information for another discussion and perhaps bring in Mr. Ewers for a presentation before returning with an Ordinance. 6. Admin Report: ILA -Spokane County Water District #3 — Adam Jackson Mr. Jackson spoke about an interlocal agreement with Spokane County Water District #3 and provided background details on the project with the water district. Mr. Jackson explained the water lines project and noted that the current state of the roads in the project location were pretty cracked and would not seal up well if just patched. He also noted that it would be a savings to the citizens in the project location as they would not have to have road closures multiple times. City Manager Hohman noted that a similar project done in 2019 turned out very well. Council provided consensus to return with a motion to approve the ILA with the water district. 7. Admin Report: 2026 Budget Estimated Revenues & Expenditures — Chelsie Walls Ms. Walls presented a PowerPoint presentation that included a background on the budget, a 2026 budget summary all funds with a total appropriations of $134 million, the full time equivalent employee count of 118.25, the general fund revenues with recurring revenues of $67.3 million, general fund revenues that include property tax of $14.3 million and general sales tax of $33 million, the general fund expenditures of recurring expenditures of $68.5 million, the general fund of nonrecurring activity, the general fund ending fund balance of $41.4 million, the other fund major revenues that include motor vehicle fuel tax, telephone utility tax, real estate excise tax (REST), Hotel/motel tax, tourism promotion area (TPA) Fees, vehicle license fees, and stormwater management fees. Ms. Walls also detailed the 2026 budget challenges that included the structural deficits in the city operating funds of General Fund #001 and Street O&M Fund # 101. Ms. Walls explained the structural deficits in detail and noted the causes such as the rising costs in public safety and flattening revenue growth. Ms. Walls also provided options for the general fund deficit after meeting with the Finance Committee that included a variety of options of adjustments to the permitting fees, adjustments to the business license, the lodging tax application if approved, the property tax 1 %, utility tax, or CenterPlace fee adjustments. Additional challenges are the law enforcement positions, transportation funding, revenue growth not keeping pace, and the homeless and housing program. Ms. Walls closed with the updated budget timeline moving forward. Council discussed the 1% property tax and options for revenues. Deputy Mayor Hattenburg called for a recess at 7:34pm for 8 minutes and that the meeting would resume at 7: 42pm. INFORMATION ONLY (will not be reported or discussed) 8. Department Monthly Reports 9. Fire Dept Monthly Report GENERAL PUBLIC COMMENT OPPORTUNITY: After Deputy Mayor Hattenburg explained the process, he invited comments from the public; no comments were offered. ADVANCE AGENDA Council Meeting Minutes, Formal: 08-26-2025 Page 3 of 5 Approved by Council: 09-23-2025 Councilmember Merkel stated that since the sales tax passed, the city should start hiring the officers now and he moved to amend the budget to do that. Councilmember Yaeger questioned how much money do we have to do that now? City Manager Hohman clarified that we currently have none as funds are not collected until January 2026 and that staff will be coming back shortly to go over hiring options. Council did not provide consensus to amend the current budget. Councilmember Yaeger questioned the money for the grants, the current sanctuary state status and wondered if letters should go out to the State of WA and City of Spokane regarding the risk of federal funding being a sanctuary city/state. City Manager Hohman suggested scheduling a visit with Cardinal to visit and that would be a good opportunity to direct questions to our representative. Councilmember Merkel requested that while we move into phase 2 of hiring officers that we set service standards in the public safety contract such as response times to calls, number of patrol officers on the street, and look to the community for more items. Mr. Hohman noted that he will get a copy of the existing agreement to Councilmember Merkel as the items he listed are currently in the agreement. Councilmember Merkel continued to insist they were not and that the contract needed to be amended. Councilmember Higgins poised a point of order and stated that the councilmember needed to quiet when a point of order called and stated that he was needlessly attacking the city manager. Councilmember Merkel poised a point of order at the time Councilmember Higgins was speaking his point of order and then stated that none of this is a point of order. Deputy Mayor Hattenburg stated that he has full faith in Chief Ellis and his staff and they have the structure in place and they work with Sheriff Nowels about these items stated and there are standards already in the contract. That request did not get consensus to move forward. Councilmember Padden spoke about the keeping families together law and there has been some concern at the state level about it and hoping for a presentation to further explain it and what the concerns are and see if that is something we would consider for our legislative policy statements. There was a consensus to move forward with the request. Councilmember Wick requested an update from Fairchild Airforce base on the operations and projects. There was consensus to move forward with the request. Councilmember Merkel spoke about the garbage contract and requested it to be re -opened for negotiations or for a change order that would allow ending recycling requirements. City Attorney Konkright noted that the two-year extension is for the same terms of the previous contract and was renewed as the contract existed. Mr. Hohman stated council had already decided to extend the contract under the existing terms, so you can't unwind the decision made earlier in the evening. Councilmember Merkel requested a school zone camera and speed zone camera update. City Manager Hohman noted that an update is already planned and will be presented at an upcoming meeting. Councilmember Padden requested clarification on the advance agenda and what can be put on it and that we are not taking further action on something that has already been brought up. Mr. Hohman noted that historically this portion of the meeting was used for councilmembers to bring forward topics that they are interested in. Councilmember Yaeger asked if they can take things off the agenda. City Manager Hohman stated that yes, we can take things off. Councilmember Wick questioned comments from the sheriff regarding grant funding and with our upcoming sales tax we are eligible for that grant and would like to have a discussion with the Sheriff about it. There was not consensus to move that request forward. COUNCILMEMBER REPORTS Councilmember Yaeger attended an opioid meeting, the K-9 country club ribbon cutting, a Fairchild Airforce base refueling mission, and the Cops and Kids car show. Councilmember Padden: stated that she attended Tom Towey's memorial event, the Memorial for Sergeant Salas, the Cops and Kids car show, the ribbon cuttings multiple city schools for safe vestibules and noted that five schools updated safe vestibules at the school entrance and there should be five more schools next year. Councilmember Higgins: stated that he had nothing to report. Councilmember Merkel attended some of the events as well, such as the Cars and Cops show and Sergeant Salas' Memorial. Council Meeting Minutes, Formal: 08-26-2025 Page 4 of 5 Approved by Council: 09-23-2025 Councilmember Wick: attended both memorials as previously mentioned, the Fairchild Airforce base event and noted that there are 67 planes housed at the base and shared an update on what the base is currently working on. Deputy Mayor Hattenburg attended most of the events such as the K-9 ribbon cutting, the Cops and Kids car show, and took some routes on the STA. MAYOR'S REPORT Mayor Haley attended the Orchard Vista groundbreaking ceremony today and noted that she was told it would be built very quickly with the help of our permitting department. She also attended the Cops and Kids car show. CITY MANAGER COMMENTS City Manager Hohman gave an update on the Wellesley project and thanked staff for the persistence on Big Sky Construction and POE Asphalt. Mr. Hohman noted that POE brought in their management staff to pave the project and worked well with Big Sky Construction. Mr. Hohman also thanked Chief Ellis and his staff for being present at the project site due to protestors getting out of hand. Mr. Hohman stated that Big Sky has made great progress and should be done this week, just in time for school to start. City Manager Hohman gave a big thanks to staff and police for the Cops and Kids car show event and noted it was a successful event and will be working with staff to see what we can do in the future for the event to continue in the Valley. He closed with providing details of the 2023 tourism analysis and noted the impact of $1.5 million in projected economic impact from the Course. EXECUTIVE SESSION It was moved by Councilmember Higgins, seconded and unanimously agreed to adjourn at 8:17p.m. ATTEST: I � A (w. otiJ M rci Patterson, City Clerk 290�-- W&' Pam Haley, Mayor Council Meeting Minutes, Formal: 08-26-2025 Approved by Council: 09-23-2025 Page 5 of 5 PUBLIC COMMENT SIGN -IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, August 26, 2025 6:00 p.m. GENERAL PUBLIC COMMENT OPPORTUNITY #1 Please sign up to speak for up to THREE minutes and the Mayor will afford the public the opportunity to speak. The public comment opportunity is limited to a maximum of 45 minutes. You may only speak at one of the comment opportunities, not at both public comment opportunities. NAME PLEASE PRINT TOPIC YOU WILL SPEAK ABOUT YOUR CITY OF RESIDENCE (e. tar Please note that once information is entered on this form, it becomes a public record subject to public disclosure. Debbie Shrock, Spokane Valley WA City Council, August 25, 2025 I would like to talk this evening about the Parks and Recreation Department, under the leadership of John Botelli, who has been a public servant for about 28 years. I met with John about a month ago to learn more about the city I have lived in for 20+ years. Though I took my grandchildren to many parks in the area, I had no idea of what it takes to keep them safe, usable and updated. I learned that the latest park expansion project in Green Acres area was completed this year, 15 years after the 2010 master plan was created. Keeping tabs on the population growth, major increase of multi -family units and a new elementary school in the area was a clear indication that it was time to move forward. John oversaw the project that ultimately received two grants to help with funding, finding contractors to do the work, and monitoring the progress. All this, with we, the tax payers, paying only 25% of the cost. I went to the park today and talked to kids who were totally enjoying themselves on the new climbing towers, slides, merry-go-round and of course, the splash pads. The kids were excited to share what their favorite things are about the park. Parents love the openness and how there is something for everyone, from babies to grandparents. Families are thrilled to have a safe and active place for their kids to enjoy being energetic. This is important because our children ARE our future! Our city currently has nine parks being maintained, some natural open space areas along with Apple way Trail and part of the Centennial Trail. The City has acquired three additional properties for future park purposes to serve our growing community. In total, there are approximately 345 acres of park land. That's a LOT of work! I asked John what keeps him going. His response was, "the work we do is to create a legacy for the future; creating cherished spaces for a healthy, happy community. It's keeping talented, long-term staff with no silos — having open communication, to keep doing the good work as part of a lean and mean city — not a bloated government." I sincerely want to thank John and the Parks and Recreation staff, for their years of hard work to provide safe, beautiful places for all of us to enjoy. I am reminded of the adage "build it and they will come". Our city IS growing - quickly. I would like to thank the city council and city manager for having such great team players, responsibly and consistently looking, planning and building for the future while keeping our costs as low as possible. THANK YOU! Al Shrock, Spokane Valley WA City Council, August 26, 2025 I have yet to experience a less than stellar reception and ongoing interaction with the permit center at the Valley City Hall. Whether it's a new pole building or the demo of an old deck and building a bigger and better one, my job is always easier managed when I take my plans to my partners, and that's the sense I get, RaLtners. They care about my projects and spend their time to understand. This makes my plans more accurate and my experience more pleasant. An example would be how Adam Jackson pops down the stairs from his engineering desk to spend time with me explaining how the storm water system works, or there is Jenny Nickerson, walking behind the front counter and overhearing a problem I'm having. She steps up to the desk and directs the conversation to solutions that I'd never thought of. It's like having a pro -Bono top tier team at my drawing table. This is accomplished during the initial process at the front desk. Get all the hidden issues uncovered by identifying any red flags, smoothing out and leveling the plans with solutions, all within the scope of the code. This efficient process will transition from a concept to a final build -able project. When the well -cured plans are set before the formal review, it's a quicker stamp of approval. Several years ago, our city manager zeroed in on this ideal. A slogan was born. "The Friendliest Permitting Center in Washington" and the permit team became not just technicians, but Permit Facilitators, making possible the dreams of many into actual realities. These team members are professionals of the highest caliber. They are respectful and kind - people of integrity. If you have met Jenny Nickerson, the lead building official, you would be looking at a person radiant with an instant smile and a warmth in her personality. Your visit will be nothing but enjoyable. Her demeanor sets the tone of your experience at the Permit Center. So, build something — and find out for yourself how a successful city operates! Marci Patterson From: Shelly Clark <shellyclarkmomof7@gmail.com> Sent: Friday, August 22, 2025 10:24 AM To: Council Meeting Public Comment Subject: Day of Service [EXTERNAL] This email originated outside the City of Spokane Valley. Always use caution when opening attachments or 11 clicking links. Dear Spokane Valley Council Members, We would love to be added to the agenda under public comments on this upcoming board meeting August 26, 2025. It is an invitation and announcement regarding the "Day of Service 2025.tt The following is a screenshot of the website which provides further information. We look forward to seeing you on Monday. Thank you for the opportunity to share. Please feel free to call us if you have any questions. Sincerely, Keith and Shelly Clark 509-435-6562 Q 1USTSERVE Our 2025 Service Projects We have a great need for large dump trallers to help haul away debris and yard waste. If you have one or know someone who does, please let us know) Project 1: Mica Cemetery congrega Mans: Flceman, Hodron Hags, B.I. vino, and Adams Wards This 3. acre cemetery Is very overgrown and needs a lot of Work. We'll be clearing the jungle, cleaning headstones, and repalnting the cemetery sign. Tools Needed: • Lann marress, ne. Ulmmers, rases • Glo,xs, nhecNarran s, chamsaws • Coppers, P.I. saws,largo lraIs', Project 4: Re -bark Parks G�scorery Pan, 6 Bronn'a Park aLl ao• Volunm— C 9re0aUon: Gppmrvn:ty s'hrd Project 2: Chester Cemetery I— verumnrs eongregaUans: Autumn Crest, Uslvnan H31s, and Sundse yhrds This fiP acre cemel¢ry needs a good clean up, mowing, and trimming. Kids can help pick up thousands of pinecones! We'll also clean headstones and paint a bench. Tools Needed! • tann mavras, need • G!wes,nheNbarrows, ehamiavrs • Loppeis,pda sans, large ba3ers Project 5: Re -bark Parks Tonaee VN Pan,CFd90CVIPatA :Ll 4o• volrnteen Congrcgadon: Chesler Creek lvald Project 3: Saltese Cemetery 30 • valunloere Congregadon: SpaNsh Br h(mlh missbnarles) This cemetery Is better maintained but needs end -of - me, attention. Tasks Include picking up pinecones and raking pine needles. Tools Needed: • Roues, nneelnarrons, Q..— �'ustServe Pr5smts National ]Day of QMLervice 'k 4 FW- 7,L P* lk 0 rT0 September Oth 89*3041*030 G�o�uactyou� tva��,/�"�stS�vE Sib .tom scat Aw Q R coh�ol ,ow,re 40,*,Mar&& Our 2025 Service Projects We have a great need for large dump trailers to help haul away debris and yard waste. If you have one or know someone who does, please let us know! Project 1: Mica Cemetery 160+ Volunteers Congregations: Freeman, Horizon Hills, Bella Vista, and Adams Wards This 3+ acre cemetery is very overgrown and needs a lot of work. We'll be clearing the jungle, cleaning headstones, and repainting the cemetery sign. Tools Needed: ® Lawn mowers, weed trimmers, rakes • Gloves, wheelbarrows, chainsaws • Loppers, pole saws, large trailers Project 2: Chester Cemetery 120+ Volunteers Congregations: Autumn Crest, Dishman Hills, and Sunrise Wards This 6+ acre cemetery needs a good clean up, mowing, and trimming. Kids can help pick up thousands of pinecones! We'll also clean headstones and paint a bench. Tools Needed: • Lawn mowers, weed trimmers, rakes • Gloves, wheelbarrows, chainsaws • Loppers, pole saws, large trailers Project 3: Saltese Cemetery 30+ Volunteers Congregation: Spanish Branch (with missionaries) This cemetery is better maintained but needs end -of -summer attention. Tasks include picking up pinecones and raking pine needles. Tools Needed: 8.26.2025 Title: Revenue on Ice Ben Lund — 37-Year Resident of Spokane Valley Good evening Deputy Mayor, City Council, leadership, and fellow residents. Tonight, I want to speak about the proposed ice skating rink presented last week. Innovia is leading this effort, and a Spokane Valley resident has stepped forward willing to donate millions of dollars. He believes in our city, our leadership, and the work of our economic development team. Most importantly, he has chosen Spokane Valley as his first choice for this investment. This is no small opportunity. Post Falls is just minutes away, and we've already lost Cabela's, Buck Knives, and other businesses that wanted a regional hub. This time, we have the chance to become that hub — hosting state and national competitions and perhaps even serving as an international training site for Olympic athletes. The possibilities are tremendous. Some have tried to frame projects like this as "vanity projects." not true". Every proposal goes through extensive vetting — economic analysis, engineering, legal review, and public discussion. These are not frivolous ideas Our economic development team and leadership team have shown time and again they can handle these challenges responsibly. Unfortunately, the last Council meeting was one of the most disrespectful I've attended because of Councilmember Merkel's comments- this should be left to private enterprise only. A community member wants to give back millions to Spokane Valley, and dismissing that gift with negativity sends the wrong message. After the presentation, I made a point to ask Shelly O' Quinn from Innovia about it, and her response was very clear: "That is obvious — Councilmember Merkel does not represent the spirit of this community. " If you need proof that public -private partnerships like this work, just look at the Avista Stadium renovation -Spokane County $5.7 mil, City of Spokane Valley $2.5 million, State of Washington $5.8 million and $3 million from private sources. A $17 million project to preserve the home of the Spokane Indians baseball team. Working together, they delivered results that kept a vital community asset thriving for the future. Life on Ice has the potential to be the same — and possibly even bigger. It could put Spokane Valley on the map as a regional and national hub, strengthen our economy, and give our young athletes opportunities to chase their dreams right here at home. Let's welcome investment, respect donors, and make Spokane Valley a place where future champions — and future opportunities — are trained. Thank you. LTAC Application City of Spokane Valley BOARD OF DIRECTORS/PRINCIPAL STAFF CITY OF SPOKANE VALLEY City Council Members Pam Haley, Mayor (Position 5) Tim Hattenburg, Deputy Mayor (Position 6) Rod Higgins (Position 1) Ben Wick (Position 4) Laura Padden (Position 7) Jessica Yaeger (Position 2) Al Merkel (Position 3) City Executive Staff John Hohman, City Manager Erik Lamb, Deputy City Manager Chelsie Walls, Finance Director Kelly Konkright, City Attorney Dave Ellis, Police Chief John Bottelli, Parks & Recreation Director Robert Blegen, Community and Public Works Director Gloria Mantz, City Services Administrator Mike Basinger, Community and Economic Development Director Marci Patterson, City Clerk Fund: 001 General Fund Spokane Valley Cost Center: 76000 Parks & Recreation 2025 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance of parks and recreation facilities. Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Budget Summary 20211[ 2022 2023 2024 2025 Actual Actual Actual Budget Budget Personnel - FTE Equivalents Parks & Recreation Director 1.0 1.0 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 2.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 278,378 $ 274,893 $ 287,849 $ 325,532 $ 311,603 Supplies 3,531 3,336 3,207 3,900 2,800 Services & Charges 24,609 62,370 90,908 179,750 155,578 Total Parks Administration Division $ 306,518 $ 340,599 $ 381,964 $ 509,182 $ 469,981 if[: Fund: 001 General Fund Spokane Valley Cost Center: 76000 Parks & Recreation 2025 Budget Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Summary 2021 2022 2023 202g 2025 Actual Actual Actual BudgetBudget Personnel - FTE Equivalents Parks & Rec - Maintenance 0.0 0.0 0.0 2.0 1.0 Recreation Coordinator 0.0 0.0 0.0 2.0 1.0 2021 2022 2023 2024 2025 Actual Actual Actual Budget Budget Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 30,944 $ 224,276 $ 130,611 Supplies 5,126 4,430 27,517 60,000 59,500 Services & Charges 932,010 998,507 1,091,276 2,049,889 2,233,932 Nonrecurring expenditures 31,984 18,741 373 0 0 Total Maintenance Division $ 969,120 $ 1,021,678 $ 1,150,110 $ 2,334,165 $ 2,424,043 Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Budget Summary 2021 2022 2023 2024 2025 Actual Actual Actual Budget Budget Personnel - FTE Equivalents Recreation Coordinator 1.0 1.0 1.0 1.0 1.0 Recreation Specialist 0.6 0.6 0.6 0.6 0.6 Recreation Coordinator 1.6 1.6 1.6 1.6 1.6 Budget Detail Wages, Payroll Taxes & Benefits $ 165,498 $ 190,939 $ 206,665 $ 249,922 $ 260,982 Supplies 3,283 9,527 8,507 16,600 19,000 Services & Charges 14,587 62,484 58,473 83,425 81,253 Total Recreation Division $ 183,368 $ 262,950 $ 273,645 $ 349,947 $ 361,235 ISM Fund: 001 General Fund Spokane Valley Cost Center: 76000 Parks & Recreation 2025 Budget Aauatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Budget Summary 2021 2022 2023 2024 202g Actual Actual Actual Budget Budget Budget Detail Supplies $ 497 $ 1,154 $ 660 $ 2,000 $ 500 Services & Charges 304,750 442,104 567,200 567,200 677,000 Total Aquatics Division $ 305,247 $ 443,258 $ 567,860 $ 569,200 $ 677,500 Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Personnel - FTE Equivalents Senior Center Specialist Total FTEs Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Senior Center Division Budget Summary 2021 2022 2023 2024 2025 Actual Actual Actual Budget Budget 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 $ 28,278 $ 9,693 $ 18,670 $ 28,007 $ 28,964 501 600 1,114 1,600 1,600 1,076 2,525 1,100 5,175 4,638 $ 29,855 $ 12,818 $ 20,884 $ 34,782 $ 35,202 IS& Fund: 001 General Fund Spokane Valley Cost Center: 76000 Parks & Recreation 2025 Budget CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid -year 2005. The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room/banquet facility, numerous meeting rooms, multi -purpose rooms and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeastern Washington and Northern Idaho. Personnel - FTE Equivalents Centerplace Coordinator Administrative Assistant Office Assistant I Office Assistant 11 Part Time Office Assistant Maintenance Worker -Facilities Total FTEs Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Nonrecurring Expenditures Total CenterPlace Division Budget Summary 2021 2022 2023 2024 2025 Actual Actual Actual Budget Budget 1.0 1.0 1.0 1.0 1.0 1.0 0.0 0.0 0.0 0.0 1.0 1.0 1.0 1.0 1.0 0.0 1.0 1.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 2.0 1.84 1.84 0.0 0.0 5.0 4.84 4.84 3.00 3.00 $ 424,756 $ 468,991 $ 531,770 $ 499,745 $ 530,922 63,848 88,339 109,875 38,863 50,063 247,825 317,167 370,188 146,604 143,643 5,000 0 75,538 175,000 0 $ 741,429 $ 874,497 $ 1,087,371 $ 860,212 $ 724,628 ifs 2. Spokane Conservation District (SCD) Updated at Sep 30, 2025 Submission Date Sep 30, 2025 Company/Organization Name Spokane Conservation District (SCD) Full Name of contact person for Vicki Carter application/proposal Address 4422 E 8th Ave Spokane Valley, Washington, 99212 Phone Number (509) 535-7274 E-mail vicki-carter@spokanecd.org Is the organization currently a registered No 501(c)(3) or (c)6 non-profit agency? Please upload IRS determination letter or certificate Is the organization a Municipality or Public Yes Facilities District? Project Title Promoting the Scale House Market and Seasonal Events Brief description of project Spokane Conservation District is requesting $45,000 in Spokane Valley Lodging Tax funding to implement a tourism marketing initiative that increases visitation, overnight stays, and local spending in Spokane Valley. The project will fund billboard signage, a permanent entrance sign, and professional marketing materials to highlight the Scale House Market's four seasonal festivals and its year-round role as a regional food retailer, cultural destination, and event center. These investments will expand Spokane Valley's visibility as a tourism destination, increase local tax revenue, and generate lasting economic returns for our shared community. Total Project/Program Budget (in USD) $45,000 Grant amount requested (in USD) $4r3, 999 Updated t0 $37,000. per eligibility requirements Matching funds (if any) and source $0 The City typically requires commercial Yes general liability insurance in the amount of $2M per occurrence and $2M aggregate, and to name the City as additionally insured for the entire term of the grant agreement. Can your organization provide this insurance coverage? Does your organization own or operate any Yes vehicles? Does your organization have Yes employees? Please provide proof of workers compensation coverage. Upload workers compensation coverage Name and Title of Authorized Signatory for Vicki Carter, Director contracts 1. Business Statement 2. Project Summary a 3. Detailed Project Budget 4. Scope of Work a 5. Impact on Tourism 6. Goals and Metrics 7. Project Authorization 8. Board of Directors/Principal Staff a 9. Annual Operational Budget 10. Additional Presentation Materials (may be PowerPointfile) 11. Impact on Tourism from prior projects - Optional. If your organization received funding from the City of Spokane Valley in the past, consider providing estimates or actuals of tourism impacts and the number of visitors generated to further support your current proposal. t AT THE QUARRY 1. Business Statement Applicant Organization: Spokane Conservation District (SCD) Project: Promoting the Scale House Market and Seasonal Events Contact: Vicki Carter, Director Address: The Quarry, 4422 E. 8th Avenue, Spokane Valley, WA 99212 Phone: 509-535-7274 A. 213 1 Email: vicki-carter@spokanecd.or I Website: The ScaleHous eMarket. com Mission and Overview: The Spokane Conservation District (SCD) is a local unit of government established in 1941 to protect our region's natural resources, strengthen agriculture, and foster resilient communities. Today, SCD delivers innovative projects from its 50-acre Quarry Campus headquarters in Spokane Valley, connecting people to the land, food, and one another while positioning Spokane Valley as a destination for tourism, commerce, and economic opportunity. Primary Function: The Scale House Market (SHM), owned by SCD and located on its Quarry Campus, is Spokane County's first permanent, year-round hybrid indoor/outdoor farmers market and regional food hub. Operated by Four Roots, a local woman -owned enterprise, the SHM offers a vibrant local food marketplace and cultural performance venue, alongside dedicated spaces for sustainable agriculture education, cooking classes, small business incubation, and value-added food production. With on -site cold storage, a commercial learning kitchen, and flexible event facilities, SHM uniquely creates a one -of -a -kind destination that draws visitors, supports local enterprises, and showcases Spokane Valley as a hub for food, farms, culture, and community. Since opening May 31, 2025, SHM has welcomed over 45,000 visitors, supported 90+ local farm and food businesses, and generated $687,000 in local sales during its first quarter of operations, confirming SHM's role as a tourism draw for the Spokane Valley. Alignment with Council Priorities: SCD hereby requests 545.000 to promote the SHM and its 2026 signature events, encouraging tourism in Spokane Valley. This grant request directly supports the City Council's 2026 goals and priorities by: • Distinguishing Spokane Valley as a tourism destination: Promoting SHM's four signature seasonal events (Spring Fling, Summer Flair, Fall Festival, and Winterfest) showcase the Valley's culture, food, and music scene, attracting visitors to stay, shop, and explore throughout the year. • Supporting a Spokane Valley -based tourism facility: Targeted marketing and promotional investments expand SHM's reach as a food, agritourism, and event destination, while permanent signage strengthens the SHM's role as a lasting community anchor and placemaking asset. • Delivering measurable economic impact: SHM is projected to generate 250,000+ annual visitors, $14.3 million in output, and over $1 million in annual tax revenue, including $112,000 in anticipated local tax revenue for the City of Spokane Valley. Every dollar invested yields an estimated ROI of $40.86, directly benefiting Spokane Valley hotels, restaurants, and retailers. Tourism and Marketing Impact With LTAC tax support, SCD will implement billboard campaigns, permanent signage, and professional leave -behind promotional materials distributed through hotels, restaurants, realtors, and economic partners. These materials will position SHM as a destination and event center for conferences, retreats, and workshops, expanding Spokane Valley's reach to tourists, professionals, and relocating families. 1. Business Statement Page 1 4 l AT THE QUARRY 2. Project Summary SCD requests $45,000 in Spokane Valley Lodging Tax funding to implement a targeted marketing strategy promoting the Scale House Market (SHM) facility and 2026 signature events, driving more visitors and tourism dollars into Spokane Valley. Owned by SCD and located on its Quarry Campus, SHM has proven itself as a premier tourism anchor, welcoming more than 45,000 visitors since SHM's grand opening on May 31, 2025 and supporting over 90 regional family farmers, ranchers, and small food businesses. Operated by Four Roots (a local woman -owned enterprise and SCD's private partner) SHM provides a year-round platform that expands access to locally and regionally grown, produced, and curated foods, as well as live music, cooking classes, small business incubation, and event rental space. More than a market, the SHM is an immersive culinary and educational destination featuring year-round vendor space, panoramic murals by world-renowned Spokane -born artist Michael Che Romero, flexible indoor and outdoor event space, a commercial kitchen with on -site cold storage, and a stage for musicians and performers. The surrounding Quarry Campus enhances the visitor experience with unique geological features, hiking trails, outdoor learning areas, art sculptures, an ecology pond, and conservation landscapes. The proposed marketing initiative will showcase SHM's distinctive offerings to regional and national audiences through billboard signage, a permanent entrance sign, and professional marketing collateral that will highlight SHM's signature events and unique event spaces (available for rent). Marketing efforts will increase visitation, encourage overnight stays, and generate greater spending in Spokane Valley's hotels, restaurants, and retail businesses. This request directly aligns with the City Council's 2026 goals and priorities by: 1. Distinguishing Spokane Valley as a tourism destination through targeted promotion of SHM and its four 2026 seasonal festivals (Spring Fling, Summer Flair, Fall Festival, and Winterfest) while also elevating SHM's profile as a venue for hosting professional workshops, conferences, and events. This will be supported by $32,000 in rotating seasonal billboard signage across six Spokane Valley locations to maximize visibility and draw visitors throughout the year. 2. ' both a ettitufal attfaetion an(4 event eentef pfoffiinent4y loeateEl Nvithin Spokane 4alley. This 3. Generating measurable economic activity by attracting more out-of-town visitors for shopping, dining, lodging, and events, strengthening Spokane Valley's long-term tourism economy, generating local sales tax revenue, and raising the community's profile as a desirable place to visit, relocate, work, and raise a family. This will be supported by $5,000 for the design and printing of marketing materials, distributed through hotels, restaurants, chambers, and realtor relocation packets to promote SHM as both a year-round market and event center for conferences, workshops, and networking events. Event bookings will generate self-sustaining funds for SHM. Return on Investment: With an estimated ROI of $40.86 for every $1 invested, this project represents a projected $1.84 million economic return for the City of Spokane Valley. SHM is on -track to generate more than 250,000 annual visitors, $14.3 million in economic output, and over $1 million in tax revenue in 2026 alone, as predicted by the 2022 CERB Feasibility Study prepared for the SHM. 2. Project Summary Page 1 AT THE QUARRY 3. Detailed Project Budget Total Project/Program Budget: $45,000 Grant Amount Requested: $46,000 37,000.00 Matching Funds: None (no match required). Itemized Budget • Billboards - $32,000. Seasonal billboard signage placements at six Spokane Valley locations, rotated quarterly to promote SHM's four signature festivals (Spring Fling, Summer Flair, Fall Festival, Winterfest). Includes design, printing, placement, and removal. • Perftnaftent Entranee Sign $8,0 Fabrication and installation of a permanent entrance sign on 8th Avenue to provide year-round visibility, wayfinding for visitors, and strengthen SHM's identity as a Spokane Valley tourism facility. • Marketing Materials - $5,000. Design and printing of professional collateral ("leave -behinds") highlighting SHM as both a year-round market and event center. Distributed through hotels, restaurants, chambers, realtor relocation packets, and business networks to attract tourists, relocating families, and professional event planners. Flexibility Plan If awarded less than requested, billboard rotations would be scaled back first while the entrance sign and collateral would be preserved to ensure lasting visibility and marketing impact. Other FundinLy Status This project has not received funding from other sources. SCD has not applied elsewhere for these specific activities, bringing this request forward to the City of Spokane Valley as SHM's home community. Sustainability Plan SHM's long-term fund sustainability plan is built into its operations. Vendor sales, seasonal festivals, and professional event bookings provide ongoing revenue streams that will reduce future reliance on grant funding. Revenue from event rentals will help SHM remain self-sustaining. By reinvesting a modest portion of the tax revenue SHM already generates, the City's support will strengthen a facility that delivers lasting economic development, attracts tourists from across the country, and increases business for local farmers, food producers, and artisans, along with nearby hotels, restaurants, and retailers in the Spokane Valley. In addition, SHM is supported by a comprehensive fundraising and development plan, including a capital campaign and ongoing fundraising activities that provide further stability and growth. Returns for the City's Investment The City's investment in SHM marketing will generate significant measurable returns, with every $1 invested producin an estimated $40.86 in economic activity for S okane Valley. Grant Return per $1 Invested Estimated Total Return Estimated Tax Revenue Investment Generated for the City 0 $37,000 $40.86-$1,840,000 $112,000 3. Detailed Project Budget Page 1 AT THE QUARRY 4. Scope of Work A. Project Activities (Expanded Project Summary) Spokane Conservation District (SCD) is requesting $45,000 in Spokane Valley Lodging Tax funding to implement a tourism marketing initiative for the Scale House Market (SHM), Spokane Valley's rp emier year-round indoor/outdoor farmers market, event center, and regional food hub. Owned by SCD and located within SCD's Quarry Campus in the Spokane Valley, SHM is operated by Four Roots, a local woman -owned enterprise. Together, this public -private partnership has created a one -of -a -kind destination that blends local food, cultural experiences, and professional event opportunities. Funding will support a comprehensive marketing strategy that includes: ❖ Development and distribution of professional marketing materials through community tourism partners such as hotels, restaurants, realtors, and chambers of commerce. ❖ Seasonal billboard signage to raise awareness of SHM and its four 2026 signature seasonal festivals: Spring Fling, Summer Flair, Fall Festival, and Winterfest. ❖ Ocaigr�,fabrieation, and installatien of a permanent entranee sign on 8th Avenue to enhance visitor visibility and wayfinding for tourists. ❖ Expanded event promotion through SHM's website, social media, and local media outlets to strengthen Spokane Valley's tourism profile and draw more visitors to SHM and its events. B. Increasing Tourism in Spokane Valley This project will increase visibility, drive visitor traffic, and encourage overnight stays in the Spokane Valley. Seasonal billboards and media promotion will position SHM's festivals as destination events, while professional leave -behind materials will extend SHM's reach to travelers making lodging and itinerary decisions. The permanent entrance sign will provide long-term promotional visibility and wayfinding, ensuring SHM is clearly recognized as a Valley tourism landmark. Tourism impacts are reinforced by USDA and WSDA findings that farmers market shoppers spend significantly in surrounding local businesses on the day of their market visit, boosting restaurant and retail sales. SHM has already demonstrated this impact, welcoming 45,000+ visitors and generating $687,000+ in sales for local small businesses in its first quarter alone. With targeted marketing, SHM is projected to draw 250,000+ visitors annually, generating measurable sales tax revenue and sustaining Spokane Valley's long-term tourism economy. Key impacts anticipated for the project include: • Visitor Volume: 250,000 projected annual visitors in 2026, including 75,000 out-of-town tourists. • Return on Investment: $45,000 investment estimated to generate $1.84 million in economic return ($40.86 per $1 invested) and $112,000 in local tax revenue for the City of Spokane Valley. • Overnight Stays:15,000-20,000 paid lodging nights projected. • Local Spending: Visitors generate measurable spending for nearby restaurants and retailers. • Job Creation: SHM creates living -wage jobs in hospitality, food service, and event management. • Media Reach: Coverage in major outlets and promotion through corporate/institutional partners. • Accessibility & Diversity: SHM attracts a broad demographic of visitors and is ADA accessible. C. Partnerships and Cross -Promotion This project leverages a robust network of public and private partners to expand reach and cross -promote Spokane Valley businesses: 4. Scope of Work Page 1 AT THE QUARRY • Four Roots, the operator of SHM and a local woman -owned small business, manages vendor support and event programming, ensuring high -quality visitor experiences. • Hospitality and business partners —including local hotels, restaurants, chambers, and realtors—will distribute SHM marketing collateral, encouraging overnight stays, event bookings, and relocation interest. • Media partnerships have amplified SHM's reach with features in the Seattle Times, Spokesman Review, Capital Press, Inlander, Spokane Journal of Business, KXLY, and KREM, as well as through social media influencers. • Corporate sponsors and institutional partners such as BECU, Avista, WSDA, the Washington State Department of Commerce, and AgWest Farm Credit Services further expand SHM's promotion across the Pacific Northwest and help draw more tourists to the Spokane Valley. As part of this project, SCD and Four Roots will also foster new partnerships with City of Spokane Valley businesses, highlighting restaurants, retailers, and tourism attractions for SHM visitors and linking them with agritourism routes such as SCD's Spokane Farm Corridors Project and Vets on the Farm. Together, these programs create natural opportunities to cross -promote SHM and other City of Spokane Valley destinations, encouraging longer visits, overnight stays, and repeat tourism. ❖ The Spokane Farm Corridors Project maps and promotes clusters of small family farms and food producers across the Spokane Valley, encouraging visitors to extend their trips beyond SHM to explore local farm stands, nearby ranches, and Spokane Valley agricultural attractions. This marketing initiative strengthens Spokane Valley's agritourism identity and drives additional visitor spending into our local communities and businesses. ❖ Vets on the Farm, a program of SCD that is transitioning into its own nonprofit, provides career pathways for military veterans transitioning into civilian life through paid internships, workshops, and resources that support careers in sustainable agriculture, food production, and natural resource management. The program also offers tours, events, and demonstrations that showcase veteran -led farming enterprises and connect visitors with local food production, adding a unique agritourism component to Spokane Valley's tourism offerings. D. Dates and Locations of Project Activities The one-year project will run from January 1 through December 31, 2026, aligning with SHM's year-round operations and four signature, seasonal festivals: Spring Fling (March), Summer Flair (June), Fall Festival (September), and Winterfest (December). Each festival will be promoted in advance through targeted billboard signage, digital campaigns, and collateral distribution to drive visitor attendance, overnight stays, and local spending. Festivals will also be highlighted during SHM's regular operations, held five days a week, as well as through evening and weekend community events that keep the facility active and welcoming visitors year-round. All activities will be based at the Scale House Market on the Quarry Campus, located at 4422 E 8th Avenue in the Spokane Valley. The SHM is centrally located with direct access from I-90, Sprague Avenue, Havana Street, and 8th Avenue, and accessible via bicycle lanes, STA public transit, and walking paths from nearby housing developments and arterials. Billboard placements will be strategically located at six high -traffic Spokane Valley corridors and arterials, ensuring visibility for regional travelers and out-of-town visitors entering the Valley. Collateral will be distributed through local hotels, restaurants, 4. Scope of Work Page 2 AT THE QUARRY realtor relocation packets, and business partners in the weeks leading up to each festival, and will remain available throughout the year to market SHM as a professional event and conference venue. The planned project timeline includes: • Q12026: Launch of Spring Fling promotions, distribution of collateral, and placement of initial billboard signage. • Q2 2026: Promotion of Summer Flair festival, continued billboard rotations, and engagement through social media and local media outlets. • Q3 2026: Fall Festival promotion, installation of the permanent entrance sign on 8th Avenue, and mid -year tourism impact tracking. • Q4 2026: Winterfest promotion, year-end billboard campaign, and preparation of a comprehensive tourism impact report to the City of Spokane Valley. The above schedule ensures continuous visibility and marketing presence throughout the year, timed to both seasonal events and year-round tourism promotion. E. Seasonality and Weather Constraints The project will promote SHM's four seasonal festivals while also highlighting its year-round operations. SHM's indoor and outdoor facilities are weather -resilient and ADA accessible, allowing the site to host visitors in every season. Climate -controlled interior spaces, shade structures, and covered outdoor seating provide comfort for guests year-round, ensuring consistent tourism activity regardless of weather. Future plans also include installation of a backup power generator to maintain continuous operations and protect food refrigeration and food security during outages. These features strengthen SHM as a reliable destination for visitors, cultural travelers, and event planners, directly supporting Spokane Valley's tourism priorities. R Other Scope -Related Information The project team will track its impact through visitor counts, vendor sales, shopper surveys, and tax revenue data, with a full report submitted to the City at year's end. Beyond its immediate marketing outcomes, SHM is a long-term tourism facility distinguished by: • Flexible indoor and outdoor event space with a dedicated music/performance stage. • An on -site commercial kitchen and cold storage that enable catered events, tastings, and cooking classes. • Panoramic murals by Spokane -born artist Michael Che Ramero, sculptures by Indigenous artist Hazen Audel, solar art installations, geological features, and outdoor recreational opportunities including hiking and interpretive trails. • Broad visitor appeal, attracting families with children, seniors, individuals using mobility devices, cultural travelers, and out-of-state visitors. The City of Spokane Valley's investment will strengthen SHM's role as a year-round tourism anchor, generating substantial economic returns, increasing overnight stays, boosting local sales tax revenue, and reinforcing Spokane Valley's reputation as a premier destination for food, culture, and community. 4. Scope of Work Page 3 City of Spokane Valley Lodging Tax Grant 2026 - Impact on Tourism Item 5 When requesting funds, applying organizations must provide an estimate of the following and a method for how those estimates were determined. Applicant: lCity of Spokane Valley Overall Attendance, Predicted: Enter the total number of people predicted to attend activity. When requesting funds, organizations should provide an estimate of the pttendance and a method for determining the actual attendance. Total Overall Attendance 33,671 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used to determine the attendance count (such as surveys, vehicle counts, hotel room reservations, etc.) The total attendance estimate was provided by Spokane Sports based on a working schedule of events currently in the pipeline for The Course for the 2026 season. The anticipated number athletes, coaches, officials and spectators for each event are tallied in a spreadsheet. Currently four events are identified as "won" with contracts pending, and eight events identified as having a 75% chance of actualization." The four confirmed events account for 21,517 of the estimated attendance. Actuals... Attendance, 50+ Miles, Predicted: Enter the number of people predicted to travel a distance of over 50 miles to attend the activity. Attendance, Out of State/Out of Country, Predicted: Enter the number of people predicted to travel from out of the state or country to attend the activity and a method for determining the actual attendance. Total traveling 50+ miles 16 836 Of total, attendees who traveled from another state or country 9 101 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. We utilized a conservative approach by estimating 50% attendance by non -locals traveling 50+ miles and 25% attendance by non -Washington residents in year 1. Note - it is expected that a large portion of the Washington visitors traveling 50+ miles will come from the west side of Washington. Page 1 of 3 Attendance, Paid for Overnight Lodging, Predicted: Enter the number of people predicted to pay for overnight lodging while attending the activity. Attendance, Did Not Pay for Overnight Lodging, Predicted: Enter the number of people predicted to attend the activity without paying for overnight lodging. Paid Accommodations Unpaid Accommodations 10,943 5,892 Select the method used to determine the attendance from the chart Structured Estimate below. ** Please Explain: Provide a short explanation about the specific type of method used. We took a conservative approach by estimating that out of the number of people traveling from more than 50+ miles away to attend events at The Course, 65% will pay for overnight lodging and 35% will attend the activities without paying for overnight lodging. Paid Lodging Nights, Predicted: Enter the number of predicted lodging nights associated with this activity. A lodging night is one or more persons occupying a room for a single night. When requesting funds, organizations should provide an estimate of figure and a method for determining it. Paid Lodging Nights* 7,667 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. The estimate was generated based on a combination of historical data from known events and industry standard calculations. For example, the Bob Firman Invitational and NXR events have existed in Boise, ID for over 10 years where Visit Boise played a part in collecting historical hotel pickup numbers. In the case of new events, industry standard calculations were used, for example for collegiate events: 2 athletes per room per night; for high school events: 4 athletes per room per night. Page 2 of 3 *Joint Legislative Audit and Review Committee defines the Paid Lodging Night as "One Lodging night = one or more persons occupying one room for one night" "Methods in determining actual or estimated number of visitors and/or paid room nights: Direct Count: Actual count of visitors using methods such as paid admissions or registrations, counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/ participants. A representative survey is a highly structured data collection tool, based on a defined random sample participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non- random manner that is not representative of all visitors or participants. Informal survey results be projected to the entire visitor population and provide a limited indicator of attendance because all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Other: (please describe) Page 3 of 3 t AT THE QUARRY 6. Goals and Metrics A. Goals, Tourism Metrics, and Methodology Goal 1: Increase total annual visitation to the Scale House Market (SHM) to 250,000 visitors in 2026. • Metric: Total visitor headcount entering the SHM facility in 2026, including documented attendance at seasonal festivals and special events, and total shopper transactions processed through SHM's centralized point of sale system. • Methodology: Entrance counters at main access points, sales transaction data, event registration/sign-in sheets, and SHM operator documentation. Goal 2: Attract at least 75,000 visitors traveling more than 50 miles, including 17,500 using paid lodging. • Metric: Out-of-town visitor counts and lodging use • Methodology: On -site visitor surveys at four seasonal festivals; feedback from hotel partners; analysis of visitor origin via ZIP code collection through sales transaction data. Goal 3: Generate 15,000-20,000 paid lodging nights in Spokane Valley. • Metric: Lodging nights tied to SHM events and visitors • Methodology: Structured estimate based on survey -reported lodging behavior, hotel partner input, and event bookings at SHM. Goal 4: Strengthen local economic activity and generate sales tax revenue through both direct sales at SHM and indirect spending at nearby Spokane Valley businesses. • Metric: • Direct impact: Estimated local sales tax generated from SHM sales and events. • Indirect impact: Estimated sales tax generated from visitor spending on nearby restaurants, lodging, gas, and retail before or after visiting SHM. • Methodology: Daily SHM sales data collection, local tax revenue estimates tied to point -of -sale activity, visitor surveys measuring self -reported spending behavior, and business partner feedback. Based on current projections and CERB 2022 feasibility study estimates, SHM-related visitor activity in 2026 is expected to generate $1 million in total sales tax revenue, with approximately $112,000 returning directly to the City of Spokane Valley. This represents a strong return on the City's investment and the value of supporting a project that directly fuels local tourism -driven economic development. B. Impact of Grant Funding Grant funding will provide the resources necessary to implement a coordinated, professionally designed marketing campaign across multiple platforms, significantly expanding SHM's visibility and appeal to regional and out-of-town visitors. Direct impacts of the grant include: • Seasonal billboard placements and a permanent entrance sign will increase awareness, enhance wayfinding, and attract new visitors, including travelers passing through the region, while reinforcing SHM's identity as a Spokane Valley destination. 6. Goals and Metrics Page 1 9A4i MARKF-1- AT THE QUARRY • Professionally designed "leave -behind" collateral will position SHM as a unique venue for year-round events, driving future bookings to the City of Spokane Valley for professional workshops, company retreats, and conferences. These bookings are expected to generate additional spending at nearby hotels, restaurants, and retail establishments. • Significant, direct economic return for the City of Spokane Valley. According to a 2022 feasibility study, SHM is projected to generate $14.3 million in annual economic output and more than $1 million in tax revenue by 2026. Of that, approximately 5112,000 will flow directly to the City of Spokane Valley in local sales tax revenue —representing a potential 2.5x return on the City's $45,000 grant investment. When broader regional economic impacts are considered, the total return is even greater: an estimated $40.86 in value generated for every $1 invested will yield the City of Spokane Valley a potential $1,838,700 return in economic growth. • Without this investment, SHM's marketing reach would remain limited, and the full potential in driving overnight stays and increasing local economic activity (including local sales tax revenue for the City of Spokane Valley) would go unrealized. This proposal represents an opportunity to reinvest a small portion of the City's tax revenue SHM is already generating into continued, strategic promotion, driving more tourism, more local spending, and greater long-term economic benefits for the Spokane Valley community! C. Additional Success Metrics In addition to the core tourism metrics outlined above, the following indicators will be used to measure the broader success and long-term impact of this project: Event Bookings at SHM: Number of professional events (workshops, conferences, retreats) booked and hosted at the SHM facility in 2026 and thereafter, driven by increased promotion of the venue as a truly unique indoor/outdoor event destination. Collateral Distribution and Partner EngaLyement: Number of "leave -behind" marketing packets distributed through participating hotels, restaurants, realtors, and chambers. Additional metrics may include the number of new tourism partners engaged through this campaign, and the quantifiable change in bookings documented after tourism packet distribution. Digital and Media Engagement: Increase in SHM website traffic, newsletter subscribers, and social media engagement occurring during the grant -funded project period (proposed as calendar year 2026). Media impressions and earned coverage (e.g., press, influencer shares) will also be tracked to assess reach beyond Spokane Valley. Visitor Spending Patterns: Survey data capturing visitor spending at local businesses before or after attending SHM events, helping quantify the indirect economic impact of SHM-driven tourism on the broader Spokane Valley economy. Sales Tax Contribution: 6. Goals and Metrics Page 2 � L L �Iqli , ; , . " . 1 1, 1.. . 1 11 � ii L AT THE QUARRY Estimated sales tax generated in Spokane Valley from both direct SHM sales and indirect visitor spending, reinforcing the facility's ongoing return on public tourism investment. Community and Visitor Feedback: Testimonials, survey comments, and reviews from tourists, performers, vendors, and event attendees will help measure public perception, visitor satisfaction, and tourism value. Welcoming and Accessible to All SHM is designed to serve all community members and visitors, offering a safe, welcoming space that brings together people of all ages, incomes, backgrounds, and physical abilities. The SHM is ADA-accessible and features wide walkways, covered seating, and access points that accommodate mobility devices, strollers, and aging adults. Programs such as SNAP/EBT and WIC acceptance (with matching incentives) also make fresh, local food more accessible to shoppers with limited incomes. SHM's unique design and inclusive programming encourage connection, shared experiences, and a strong sense of community belonging. These values, reflected in both the SHM and the City of Spokane Valley, will contribute to positive visitor experiences and increase the likelihood that guests will return and extend their stays in the future. 6. Goals and Metrics Page 3 r Signed Resolution Authorizing Grant Application City of Spokane Valley Lodging Tax Grant — 2026 Cycle September 29, 2025 7. Project Authorization I, Vicki Carter, Director of the Spokane Conservation District (SCD), hereby certify that I am authorized to act on behalf of the Spokane Conservation District in matters related to the 2026 City of Spokane Valley Lodging Tax Grant. I authorize SCD's submission of the grant application titled: "Promoting the Scale House Market and Seasonal Events". This proposal requests $45,000 to support a coordinated marketing initiative promoting the Scale House Market (SHM), its 2026 seasonal events, and year-round visitor experiences, located on SCD's Quarry Campus in the City of Spokane Valley. I further authorize the execution of all documents necessary to implement and carry out the grant project, including entering into a funding agreement with the City of Spokane Valley, should this proposal be selected for award. We thank you for your consideration of our grant application. Yours in partnership, Vicki Carter Director & Authorized Organizational Representative (AOR) Spokane Conservation District 509-535-7274 xt. 213 vicki-carter@spokanecd.ore 0 x 8. Board of Directors and Principal Staff Spokane Conservation District Board of Directors Randy James I Chair Retired Faculty & Director, Institute of Science and Technology at North Central High School Tom Miller I Vice -Chair Retired Marine Col., and Attorney at Law Jaki Shrauger I Auditor Educator, Spokane Public Schools (District 81) Wendy Knopp I Member Vice -President of Ag Vision, NW Farm Credit Services Sara Schlake I Member Realtor, WIndermere City Group & Former Strategic Partnerships Manager, Rainforest Alliance Scott Noble I Associate Supervisor Marketing & Business Development Consultant, Noble Consulting Kris Neely I Associate Supervisor Owner, Cresting Wave Publishing I Technology Consultant and Business Process Engineer Community Assembly Representative, Southgate Neighborhood Council, City of Spokane Principal Staff Vicki Carter I Director Cori Turntine I Operations Director Jeannie Jesseph I Operations Coordinator Jess Brown I Operations Specialist Jeff Cunningham I Facilities Manager Hilary Gonzalez I Community Engagement Manager Kohl LeRoy I Government Liaison 8. 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J V) m N N m "q V 0000 x m Iq Iq 'T L" 411 e I I . 11 1 1, 1 - T A AT THE QUARRY 11. Impact on Tourism from Prior Projects City of Spokane Valley Lodging Tax Grant (2023-2024 Cycle) Spokane Conservation District - Final Report Summary During the 2023-2024 grant period, Spokane Conservation District (SCD) used City of Spokane Valley Lodging Tax funds to support tourism -focused programming and events that collectively drew hundreds of visitors to the Quarry Campus in promotion of the now operational Scale House Market (SHM). Many of these visitors traveled from outside the region and stayed overnight in the Valley. Total Outcomes from 2023-2024 Grant -Supported Events: • Total Attendance: 803 visitors • Total Overnight Guests: 253 • Out -of -State Visitors: 124 • International Visitors: 3 • Number of Events Hosted:12 • Total Event Days: 19 • Top Events: o Farm & Food Conference (Nov 2024): 225 attendees, 120 overnight guests, 40 out-of-state o Inland Tree Conference (Jan 2024): 125 attendees, 50 overnight guests, 40 out-of-state o Think Regeneration (Mar 2024): 40 attendees, 30 overnight guests, 25 out-of-state These results demonstrate that SCD programming not only increases tourism to the City of Spokane Valley, but also drives overnight lodging, visitor spending, and regional visibility. The SHM facility successfully opened to the public on May 31, 2025, and has since continued to provide a permanent economic incubator and landmark destination site to expand on this success. Continued investment in SHM through targeted marketing will allow Spokane Valley to build on these strong tourism outcomes and attract even more visitors from across the state, region, and nation in 2026 and beyond. SHM - Performance Metrics May 31, 2025 - September 29, 2025 • Small businesses supported as vendors: 93 • Gross Sales to date:-$687,000 • Sales tax to date:-$28,000 • Transactions to date:-32,000 • Transaction types: 50.1% Debit / 37.4% Credit / 12.5% Cash • Visitors to date: 40,000 - 50,000 11. Impact on Tourism from Prior Projects Page 1 3. Cody Productions, Inc Updated at Sep 30, 2025 Submission Date Sep 30, 2025 Company/Organization Name Cody Productions, Inc Full Name of contact person for Chris Cody application/proposal Address PO Box 10547 Spokane, Washington, 99209 Phone Number (509) 220-4147 E-mail spomoshow@gmail.com Is the organization currently a registered No 501(c)(3) or (c)6 non-profit agency? Please upload IRS determination letter or certificate Is the organization a Municipality or No Public Facilities District? Project Title Spokane Motorcycle Show & Sale Brief description of project The Spokane Motorcycle Show & Sale is a special event drawing thousands of people to the Spokane County Fair & Expo Center each March. One ticket to the event is good all weekend so people often attend multiple days. Additional marketing for this special event specifically to areas 50+ miles from Spokane Valley will increase lodging nights, restaurant sales and retail activity. Total Project/Program Budget (in USD) Grant amount requested (in USD) 11,000 Matching funds (if any) and source The City typically requires commercial Yes general liability insurance in the amount of $2M per occurrence and $2M aggregate, and to name the City as additionally insured for the entire term of the grant agreement. Can your organization provide this insurance coverage? Does your organization own or operate No any vehicles? Does your organization have No employees? Please provide proof of workers compensation coverage. Upload workers compensation coverage Name and Title of Authorized Signatory Chris Cody - President for contracts 1. Business Statement 2. Project Summary 3. Detailed Project Budget 4. Scope of Work 2 5. Impact on Tourism 2 6. Goals and Metrics 7. Project Authorization 8. Board of Directors/Principal Staff 9. Annual Operational Budget 10. Additional Presentation Materials (may be a PowerPoint file) 11. Impact on Tourism from prior projects - Optional. If your organization received funding from the City of Spokane Valley in the past, consider providing estimates or actuals of tourism impacts and the number of visitors generated to further support your current proposal. Business Statement a) Cody Productions, INC (dba Spokane Motorcycle Show & Sale) Chris Cody — (509) 220-4147 b) To create exceptional consumer experiences that connect outdoor enthusiasts with the best in motorcycles. Through the Spokane Motorcycle Show, we strive to provide a vibrant platform where motorcycle dealerships can showcase their latest offerings, allowing customers to explore, learn, and discover the perfect motorcycle for their adventures. We are dedicated to fostering community engagement, promoting the joy of motorcycling, and supporting the growth of the motorcycle industry. c) The Spokane Motorcycle Show & Sale brings together multiple Motorcycle Dealers and Vendors to host a 3-Day Indoor Motorcycle Show at the Spokane County Fair & Expo Center. Attendees travel from all over the Pacific Northwest to meet with factory reps, compare models and purchase new motorcycles. The three-year average attendance for this annual special event is over 10,000. d) Organize and promote consumer Trade Shows. Proiect Summary The Spokane Motorcycle Show & Sale is a special event drawing thousands of people to the Spokane County Fair & Expo Center each March. One ticket to the event is good all weekend so people often attend multiple days. Additional marketing for this special event specifically to areas 50+ miles from Spokane Valley will increase lodging nights, restaurant sales and retail activity. Detailed Project Budget • Campaign Budget (including Agency fees) o Total $11,000 Scope of work a) Increase the Motorcycle Show marketing 50+ miles from Spokane Valley by using the power of Digital Advertising and Social Media b) Increased marketing will increase tourism to the City of Spokane Valley. c) Lodging Tax Grant - City of Spokane Valley d) Advertising to run February 15 — March 15, 2026 Event dates March 13 - 15, 2026 e) Annual Event City of Spokane Valley Lodging Tax Grant 2026 - Impact on Tourism Item 5 When requesting funds, applying organizations must provide an estimate of the following and a method for how those estimates were determined. Applicant: lCity of Spokane Valley Overall Attendance, Predicted: Enter the total number of people predicted to attend activity. When requesting funds, organizations should provide an estimate of the pttendance and a method for determining the actual attendance. Total Overall Attendance 33,671 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used to determine the attendance count (such as surveys, vehicle counts, hotel room reservations, etc.) The total attendance estimate was provided by Spokane Sports based on a working schedule of events currently in the pipeline for The Course for the 2026 season. The anticipated number athletes, coaches, officials and spectators for each event are tallied in a spreadsheet. Currently four events are identified as "won" with contracts pending, and eight events identified as having a 75% chance of actualization." The four confirmed events account for 21,517 of the estimated attendance. Actuals... Attendance, 50+ Miles, Predicted: Enter the number of people predicted to travel a distance of over 50 miles to attend the activity. Attendance, Out of State/Out of Country, Predicted: Enter the number of people predicted to travel from out of the state or country to attend the activity and a method for determining the actual attendance. Total traveling 50+ miles 16 836 Of total, attendees who traveled from another state or country 9 101 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. We utilized a conservative approach by estimating 50% attendance by non -locals traveling 50+ miles and 25% attendance by non -Washington residents in year 1. Note - it is expected that a large portion of the Washington visitors traveling 50+ miles will come from the west side of Washington. Page 1 of 3 Attendance, Paid for Overnight Lodging, Predicted: Enter the number of people predicted to pay for overnight lodging while attending the activity. Attendance, Did Not Pay for Overnight Lodging, Predicted: Enter the number of people predicted to attend the activity without paying for overnight lodging. Paid Accommodations Unpaid Accommodations 10,943 5,892 Select the method used to determine the attendance from the chart Structured Estimate below. ** Please Explain: Provide a short explanation about the specific type of method used. We took a conservative approach by estimating that out of the number of people traveling from more than 50+ miles away to attend events at The Course, 65% will pay for overnight lodging and 35% will attend the activities without paying for overnight lodging. Paid Lodging Nights, Predicted: Enter the number of predicted lodging nights associated with this activity. A lodging night is one or more persons occupying a room for a single night. When requesting funds, organizations should provide an estimate of figure and a method for determining it. Paid Lodging Nights* 7,667 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. The estimate was generated based on a combination of historical data from known events and industry standard calculations. For example, the Bob Firman Invitational and NXR events have existed in Boise, ID for over 10 years where Visit Boise played a part in collecting historical hotel pickup numbers. In the case of new events, industry standard calculations were used, for example for collegiate events: 2 athletes per room per night; for high school events: 4 athletes per room per night. Page 2 of 3 *Joint Legislative Audit and Review Committee defines the Paid Lodging Night as "One Lodging night = one or more persons occupying one room for one night" "Methods in determining actual or estimated number of visitors and/or paid room nights: Direct Count: Actual count of visitors using methods such as paid admissions or registrations, counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/ participants. A representative survey is a highly structured data collection tool, based on a defined random sample participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non- random manner that is not representative of all visitors or participants. Informal survey results be projected to the entire visitor population and provide a limited indicator of attendance because all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Other: (please describe) Page 3 of 3 Goals and Metrics a) Increase the Motorcycle Show marketing 50+ miles from Spokane Valley by using the power of Digital Advertising and Social Media b) Grant funding will increase marketing efforts 50+ miles from the City of Spokane Valley resulting in increased hotel night stays C) Informal Survey — sampling of attendance multiplied by total attendance. Project Authorization Certified By: (signature) ekaj Lx& &g" (print or type name) Chris Cody Bertholf Title: President - Cody Productions, Inc. Date: 9/30/2025 Principle Staff SPOKANE MOTORCYCLE SHOW MEETING MINUTES Date: Wednesday, September 24, 2025 Time: 10:OOam Location: Cody Productions, Inc. Attendees: Chris Bertholf Agreed to submit LTAC Application. Meeting ended 10:30am 4. CNC Productions, LLC Updated at Sep 30, 2025 Submission Date Sep 30, 2025 Company/Organization Name CNC Productions, LLC Full Name of contact person for Chris Cody application/proposal Address PO Box 10547 Spokane, Washington, 99209 Phone Number (509) 220-4147 E-mail inwrvshow@gmail.com Is the organization currently a registered No 501(c)(3) or (c)6 non-profit agency? Please upload IRS determination letter or certificate Is the organization a Municipality or No Public Facilities District? Project Title Inland Northwest RV Show & Sale Brief description of project Market the annual RV Show to specific geo-locations 50+ miles from Spokane Valley. Increased attendance to this special event will add lodging nights, restaurant sales, retail activity and RV Park reservations in Spokane Valley. Total Project/Program Budget (in USD) Grant amount requested (in USD) 11,000 Matching funds (if any) and source The City typically requires commercial Yes general liability insurance in the amount of $2M per occurrence and $2M aggregate, and to name the City as additionally insured for the entire term of the grant agreement. Can your organization provide this insurance coverage? Does your organization own or operate No any vehicles? Does your organization have No employees? Please provide proof of workers compensation coverage. Upload workers compensation coverage Name and Title of Authorized Signatory Chris Cody - Partner for contracts 1. Business Statement 2. Project Summary 3. Detailed Project Budget 4. Scope of Work 2 5. Impact on Tourism 2 6. Goals and Metrics 7. Project Authorization 8. Board of Directors/Principal Staff 9. Annual Operational Budget 10. Additional Presentation Materials (may be a PowerPoint file) 11. Impact on Tourism from prior projects - Optional. If your organization received funding from the City of Spokane Valley in the past, consider providing estimates or actuals of tourism impacts and the number of visitors generated to further support your current proposal. Business Statement a) CNC Productions, LLC (dba Inland Northwest RV Show & Sale) Chris Cody — (509) 220-4147 b) To create exceptional consumer experiences that connect outdoor enthusiasts with the best in recreational vehicles. Through the INW RV Show, we strive to provide a vibrant platform where RV dealerships can showcase their latest offerings, allowing customers to explore, learn, and discover the perfect RV for their adventures. We are dedicated to fostering community engagement, promoting the joy of RVing, and supporting the growth of the recreational vehicle industry. c) The Inland Northwest RV Show & Sale brings together multiple RV Dealers and Vendors to host a 4-Day Indoor RV Show at the Spokane County Fair & Expo Center. Attendees travel from all over the Pacific Northwest to meet with factory reps, compare models and purchase new RVs. The three-year average attendance for this annual special event is over 12,000. d) Organize and promote consumer Trade Shows. Proiect Summary The annual RV Show is a sought-after special event. Travelers will book lodging nights, eat at restaurants, increase retail activity and return to Spokane Valley to service & maintain their RV. Additional marketing for this special event specifically to areas 50+ miles from Spokane Valley will increase lodging nights, restaurant sales, retail activity and RV Park stays. Detailed Proiect Budget • CaMDaian Budaet (includina Aaencv fees • Facebook & Instagram Ads $5, 000 • Google Search Ads $3, 000 • YouTube $4, 000 o Total $11,000 Scope of work a) Increase the RV Show marketing 50+ miles from Spokane Valley by using the power of Digital Advertising and Social Media b) Increased marketing will increase tourism to the City of Spokane Valley. c) Lodging Tax Grant - City of Spokane Valley d) Advertising to run January 2 — 25, 2026 Event dates January 22 - 25, 2026 e) Annual Event City of Spokane Valley Lodging Tax Grant 2026 - Impact on Tourism Item 5 When requesting funds, applying organizations must provide an estimate of the following and a method for how those estimates were determined. Applicant: lCity of Spokane Valley Overall Attendance, Predicted: Enter the total number of people predicted to attend activity. When requesting funds, organizations should provide an estimate of the pttendance and a method for determining the actual attendance. Total Overall Attendance 33,671 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used to determine the attendance count (such as surveys, vehicle counts, hotel room reservations, etc.) The total attendance estimate was provided by Spokane Sports based on a working schedule of events currently in the pipeline for The Course for the 2026 season. The anticipated number athletes, coaches, officials and spectators for each event are tallied in a spreadsheet. Currently four events are identified as "won" with contracts pending, and eight events identified as having a 75% chance of actualization." The four confirmed events account for 21,517 of the estimated attendance. Actuals... Attendance, 50+ Miles, Predicted: Enter the number of people predicted to travel a distance of over 50 miles to attend the activity. Attendance, Out of State/Out of Country, Predicted: Enter the number of people predicted to travel from out of the state or country to attend the activity and a method for determining the actual attendance. Total traveling 50+ miles 16 836 Of total, attendees who traveled from another state or country 9 101 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. We utilized a conservative approach by estimating 50% attendance by non -locals traveling 50+ miles and 25% attendance by non -Washington residents in year 1. Note - it is expected that a large portion of the Washington visitors traveling 50+ miles will come from the west side of Washington. Page 1 of 3 Attendance, Paid for Overnight Lodging, Predicted: Enter the number of people predicted to pay for overnight lodging while attending the activity. Attendance, Did Not Pay for Overnight Lodging, Predicted: Enter the number of people predicted to attend the activity without paying for overnight lodging. Paid Accommodations Unpaid Accommodations 10,943 5,892 Select the method used to determine the attendance from the chart Structured Estimate below. ** Please Explain: Provide a short explanation about the specific type of method used. We took a conservative approach by estimating that out of the number of people traveling from more than 50+ miles away to attend events at The Course, 65% will pay for overnight lodging and 35% will attend the activities without paying for overnight lodging. Paid Lodging Nights, Predicted: Enter the number of predicted lodging nights associated with this activity. A lodging night is one or more persons occupying a room for a single night. When requesting funds, organizations should provide an estimate of figure and a method for determining it. Paid Lodging Nights* 7,667 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. The estimate was generated based on a combination of historical data from known events and industry standard calculations. For example, the Bob Firman Invitational and NXR events have existed in Boise, ID for over 10 years where Visit Boise played a part in collecting historical hotel pickup numbers. In the case of new events, industry standard calculations were used, for example for collegiate events: 2 athletes per room per night; for high school events: 4 athletes per room per night. Page 2 of 3 *Joint Legislative Audit and Review Committee defines the Paid Lodging Night as "One Lodging night = one or more persons occupying one room for one night" "Methods in determining actual or estimated number of visitors and/or paid room nights: Direct Count: Actual count of visitors using methods such as paid admissions or registrations, counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/ participants. A representative survey is a highly structured data collection tool, based on a defined random sample participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non- random manner that is not representative of all visitors or participants. Informal survey results be projected to the entire visitor population and provide a limited indicator of attendance because all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Other: (please describe) Page 3 of 3 Goals and Metrics a) Increase the RV Show marketing 50+ miles from Spokane Valley by using the power of Digital Advertising and Social Media b) Grant funding will increase marketing efforts 50+ miles from the City of Spokane Valley resulting in increased hotel night stays C) Informal Survey — sampling of attendance multiplied by total attendance. Project Authorization Certified By: (signature) ekaj Lx& &g" (print or type name) Chris Cody Bertholf Title: Member - CNC Productions, LLC Date: 9/30/2025 Principle Staff INLAND NORTHWEST RV SHOW MEETING MINUTES Date: Tuesday, September 23, 2025 Time: 6:OOpm Location: CNC Productions, LLC. Attendees: Chris Cody, Jim Cotter Jr., Lynn Cotter Discussed returning vendors commitments and non -commitments. Prospected new vendors. Reviewed website and new marketing ideas, including LTAC Agreed to submit LTAC Application. Meeting ended 7:30pm 5. Washington State Quilters-Spokane Chapter Updated at Oct 07, 2025 Submission Date Sep 30, 2025 Company/Organization Name Washington State Quilters-Spokane Chapter Full Name of contact person for Cheryl Clossin application/proposal Address PO Box 31073 Spokane, Washington, 99223 Phone Number (509) 362-1622 E-mail cmctax@comcast.net Is the organization currently a registered No 501(c)(3) or (c)6 non-profit agency? Please upload IRS determination letter or certificate Is the organization a Municipality or No Public Facilities District? Project Title 2026 Washington State Quilters Quilt Show Brief description of project 2026 48th Annual Washington State Quilt Show, October 16-18, 2026 located at the Spokane County Fair & Expo Center. Total Project/Program Budget (in USD) $201,150 Grant amount requested (in USD) $50,000 Matching funds (if any) and source The City typically requires commercial Yes general liability insurance in the amount of $2M per occurrence and $2M aggregate, and to name the City as additionally insured for the entire term of the grant agreement. Can your organization provide this insurance coverage? Does your organization own or operate No any vehicles? Does your organization have No employees? Please provide proof of workers compensation coverage. Upload workers compensation coverage Name and Title of Authorized Signatory Dina Pappas, President for contracts 1. Business Statement 2. Project Summary 3. Detailed Project Budget 4. Scope of Work 2 5. Impact on Tourism 2 6. Goals and Metrics 7. Project Authorization 8. Board of Directors/Principal Staff 9. Annual Operational Budget 10. Additional Presentation Materials (may be a PowerPoint file) 11. Impact on Tourism from prior projects - Optional. If your organization received funding from the City of Spokane Valley in the past, consider providing estimates or actuals of tourism impacts and the number of visitors generated to further support your current proposal. Washington State Quilters LTAC Page 1 - Required Materials -Business Statement Organization/Key Personnel and Contact information: Washington State Quilters-Spokane Chapter, PO Box 7117, Spokane WA. 99207 Web: Wsqspokane.org Facebook: https://www.facebook.com/WSQ Instagram: WSQ-Spokane The WSQ Board has 26 positions, consisting of five elected officers and other committee chairs assisted by co-chairs, who typically serve a two-year term or longer. Current officers. - President: Dina Pappas, president@wsgspokane.org First VP -Coordinates quarterly National Speaker lecture and workshops: Glenda Carlsson, firstvp@wsgspokane.org Second VP -Quilt Show organizer/chairman: Sheri Woehrle, secondvp@wsgspokane.org Treasurer: Cathy Anderson, treasurer@wsgspokane.org Secretary: Ernie Crann, secretary@wsgspokane.org Not officers but may be needed for contact purposes: Cheryl Clossin, LTAC Grant Special Project Coordinator 509-362-1922, cmctaxacomcast. net Paula Ferry, LTAC Grant Special Project Coordinator (509) 388-6116, p.ferryl2@yahoo.com Cheryl Clossin, WSQ-Finance Chairman, cmctax@comcast.net Organization overview: WSQ is a 500+ member organization. It has an IRS designation as a non-profit 501(c) (4) social organization, established in 1975. At the time you are reading this application we will be conducting our 47th annual quilt show Oct 17, 18 & 19, 2025, at the Spokane County Fair and Expo Center. We hold quarterly meetings each January, April, July and September at Center Place Regional Event Center in Spokane Valley. During our quarterly meetings, WSQ-SC features nationally and regionally recognized quilt related speakers. With two-day workshops following each meeting. WSQ's major event is the annual Quilt Show. WSQ's annual quilt show is known in the PNW as the `largest quilt show in Eastern Washington'. Attendance in 2024 was just over 3,200 and over 52 vendors. Our 2025 show will be held 2 weeks following the submission of this application and we anticipate larger attendance due to many new additions of events during the show and have we have 54 vendors. In addition to the Quilt Show, other fund raising events include national speakers who conduct lectures & workshops. Special Events including retreats and/or bus trips to other shows and quilt shops, regional Shop Hop and Quilters Yard Sale. Charity Central coordinates the making and gifting of approximately 400 quilts to local charities and individuals in need. Our business/legal name is Washington State Quilters-Spokane Chapter. We are, however, the only chapter in the state. So most often we simply refer to ourselves as WSQ, Washington State Quilters. Mission Statement/Primary function & purpose: To promote and enhance the art of quilting and quilt making by exhibitions, lectures and workshops. Increase public awareness and appreciation of quilts and the art of quilt making through our annual quilt show and speakers and workshops. WSQ's annual quilt show is one of the largest shows in the Pacific Northwest with more than 500 quilts exhibited, national exhibitions of quilt challenges, more than 50 vendors, demonstrations of various quilt techniques, judged quilts, presentations of quilts made by members of the Quilts of Valor Organizations to our veterans, among many other activities. The guild brings in four national speakers each year that speak and teach workshops to our guild members and local quilters. Washington State Quilters LTAC Page 2 - Required Materials - Project Summary Currently the WSQ annual quilt show is one of the largest shows in the Pacific Northwest with more than 550 quilts exhibited, national exhibitions of quilt challenges, more than 50 vendors, demonstrations of various quilt techniques, judged quilts, presentations of quilts made by members of the Quilts of Valor Organizations to our veterans, and an In Memoriam area to remember quilters who have passed on, classes during the show by regional and national instructors, and new for 2025 the addition of a special event which is an instructor meet and greet which will be catered and have door prizes and other fun activities. Our 2026 grant funding request supports strategic enhancements to our Annual Quilt Show, now in its 48th year. This investment will help us expand programming, upgrade equipment and software, and introduce new events —all in preparation for our 50th Anniversary Jubilee in 2028. Our goal is to have these improvements fully implemented and operational by then. After the pandemic, attendance remained steady, but we noticed it was largely limited to repeat visitors from Spokane, North Idaho, and nearby towns. At the same time, expenses for the show kept rising. To boost attendance and reach new audiences, our board decided to expand our focus beyond the local region and position the Washington State Quilt Show as a destination event for out-of-state visitors. We received LTAC grants in 2024 and 2025, which we used to modernize outdated equipment, upgrade our payment systems and website, introduce special events and classes led by regional and national instructors, and outsource marketing to reach a broader audience. These efforts attracted visitors from outside our area who stayed overnight, dined locally, shopped in our stores, and experienced the beauty of Spokane Valley and the surrounding region during the fall —arguably the most stunning season in the Inland Northwest. In 2024 the addition of classes during the show was very successful and increased our foot traffic from out of state by approximately 32%. We have not yet had our 2025 quilt show at the time of this grant proposal; however early indicators show that we will further increase attendance by10-15%. For 2026 we will use grant funds to increase classes as well as to host multiple special events throughout the show and introduce larger door prizes to enhance attendee engagement. Additionally, we will offer paid evening demonstrations led by our speakers, followed by social events designed to encourage overnight stays. To accommodate these enhancements, we will utilize the entire Ag A Building at the Spokane County Fair & Expo Center. These strategic efforts are aimed at increasing interest in our show and achieving our goal of drawing attendees from across the region and beyond. One of our key priorities in using the grant funds was to support the expected increase in attendance and better track out-of-town guests. To achieve this, we implemented an online ticketing system that allows attendees to conveniently purchase early entry tickets, classes, and event passes. In 2025, we are testing a new system, and initial sales are comparable to our soft launch in 2024. Since the 2025 show has not yet taken place, we are still evaluating the effectiveness of the new system. Looking ahead to 2026, we may need to upgrade our website to improve traffic flow and invest in equipment that will streamline entry during peak show days. In 2025, a major national quilt event shifted weekends, making our show a more attractive option for attendees. To capitalize on this opportunity, we used part of our grant funding to hire a social media professional to lead our marketing efforts. Although the event has yet to occur, early Facebook and Instagram metrics show a 70% increase in engagement over previous years. This promising data suggests growing audience interest, and we anticipate many viewers will prioritize attending. Our digital campaign also enhances tracking of attendee origins and overnight stays —key indicators that support our long-term goals for regional impact and tourism to Spokane Valley. In 2026, we will continue leveraging social media to guide new attendees to our show, attracting instructors and vendors who typically participate in this event. Their presence will help draw even more attendees from outside Washington State. According to our 2024 surveys, we welcomed guests from Canada, Idaho, Montana, California, Ohio, Oregon, Wisconsin, Michigan, and Arizona. These efforts support our overarching goal: transforming the Washington State Quilters annual quilt show into a premier destination weekend event. WSQ LTAC PAGE 3 DETAILED PROJECT BUDGET QS Admissions QS Boutique Income QS Challenge QS Judging Fees QS Merchant Mall Income QS - Quilt Show Special Events LTAC Grant Total Revenue Boutique Expense i Online Ticketing and credit card processing supplies ,Capital Expenses i Demonstration Fairground Expense Judge Fee LCD Expense Vendor Merchant Mall Promotional Legal& Professional Fees Miscellaneous quilt show committee expenses Programs, Printing 8, Artwork, etc Publicity Registration Expense Ribbons Expense Setup/Take - Down Expense Quilt Show Special Events Storage Unit Expense Total Expenditures Net Surplus (Deficit) 2025 2026 CURRENT PROJECTED 60,000.00 63,000.00 20, 000.00 21,000.00 100.00 150,00 2,000.00 2,000.00 42, 000.00 48,000.00 15, 000.00 17,000.00 35,000.00 50,000.00 174,100.00 201,150.00 15,000.00 15,750.00 15,000.00 5,000.00 12,500.00 2,000.00 4,500.00 48,000.00 50,000.00 1,500.00 1,500.00 45,000.00 47, 000.00 1,000.00 1, 500, 00 2,500.00 12,100.00 14,900.00 4,000.00 6,500.00 13,000.00 15,000.00 2,000.00 2,500.00 1,000.00 1,500.00 1,500.00 2,000.00 11, 500.00 16,500.00 1, 500.00 2,000.00 174,100.00 201,150.00 0.00 0.00 a) Provide details of whether your organization applied for or received funding for this project from other sources. - Washington State Quilter`s -Spokane Chapter has not applied for or received funding for this project from other sources. b) What are the plans of the organization to become self -sustainable? - Our long tenn plan is to modernize our infrastructure; attract new and more attendance to our show by the addition of classes, special events, eventually prize money for winning quilts, attract sponsors while working within the limititaions of available space in our event location at the Spokane County Valley Fair & Expo Center. This will draw in not only more local attendees but attendees from outside of our area and with the above in place, we can reduce other costs accordingly to show greater profits. Washington State Quilters - LTAC Page 4 - Required Materials - Scope of Work The 2026 LTAC grant would provide opportunities to expand the offerings to our 2026 annual quilt show, increasing its appeal to attendees from across the United States and Canada. These additions will help attract a broader audience and elevate the event's regional and national visibility On the day before the event, our incredible team of volunteers transforms the venue — hanging more than 500 quilts, assisting vendors with booth setup, and preparing special exhibitions, demonstration spaces, and our newly added class areas. Their commitment and teamwork make the show possible Held each Fall, the WSQ Quilt Show fills a unique seasonal gap in Spokane's event calendar. As outdoor sports wind down and holiday festivities have yet to begin, our show offers a vibrant, community -centered experience that draws thousands of attendees and brings energy to an otherwise quiet time of year. Marketing & Advertising Our marketing Strategy for the 48th Annual Quilt Show (2026), includes continuing outsourcing social media advertising to a professional specializing in current platforms, and expand our reach to YouTube to engage broader audiences through video content. Our marketing efforts will extend to quilt shops across Washington, Idaho, Montana, Oregon, California, and British Columbia, with the goal of recruiting these shops as vendors —boosting both participation and attendance. Additionally, we will target quilt guilds within these regions to directly connect with active quilters and strengthen community engagement. Bus Tours In 2026, to increase out -of -area attendance and enhance Washington State Quilt Show's visibility as a destination event, we will actively engage bus touring companies. Currently for our 2025 show, we have confirmed participation from a Montana -based tour group, whose attendees will stay in local hotels and participate in both the show and classes. Building on this momentum, we aim to attract additional bus tours from neighboring states such as Idaho, Oregon, and beyond. These partnerships will not only drive attendance but also support local hospitality businesses and broaden the geographic reach of our event. Quilt Hanging System Compliance Update In 2024, the Spokane Valley Fire Marshall informed our Quilt Show Chair that our longstanding quilt hanging method —pinning quilts to sheets and suspending them from poles —no longer met fire safety regulations. This method, used since our move to the fairgrounds, was deemed noncompliant and required immediate change. In 2025, our new Quilt Show chair negotiated a phased compliance plan, allowing partial updates for the current show and requiring full implementation by 2026. This year's show serves as a feasibility test. If the new system proves successful, we will complete the purchase to accommodate the remaining quilts. If not, we must pursue other compliant solutions, with projected costs ranging from $15,000 to $50,000 to support up to 600 quilts. These expenses would require allocation from our 2026 grant funding. Without an approved hanging system, we cannot host the show. This issue is critical to our continued operation and must be resolved before the 2026 event. Demonstrations Each year, our show features free, 15- 30 minute demonstrations led by vendors and quilt professionals. These sessions are consistently well attended and highly valued by our guests. In 2026, we will build on this success by introducing a new tier of extended demonstrations, led by our instructors after the show ends for the day. These 45-90 minute sessions will offer deeper insights into techniques, tools, and creative processes, and will be available for a small fee. These demonstrations are widely embraced at larger quilt shows. Instructors will be compensated for their participation and will be followed by an evening event, which will encourage overnight stays by participants. Classes In 2024 and 2025, we successfully introduced on -site classes during the annual quilt show, which proved extremely popular with attendees. To stay within budget, we engaged regional instructors —several of whom required overnight accommodation. Building on this success, we plan to significantly expand our educational offerings in 2026 by hiring nationally recognized instructors. These professionals not only require overnight lodging in local hotels and motels but also attract dedicated followers who travel specifically to attend their classes. As a result, we anticipate increased overnight stays from both instructors and attendees, generating a measurable increase in overnight stays and tourism -related spending in the Spokane Valley area. To accommodate this growth, we plan to expand our use of Ag Building A at the Spokane Fair & Expo Center from half to full capacity. This additional space will support both the expanded class schedule and an increase in special events planned for 2026. To deliver high -quality instruction, we partner with local quilt shops to provide sewing and quilting machines, and we rent camera and microphone equipment to enhance the learning experience. Vendors Washington State Quilters consistently hosts 45-55 vendors annually, with strong feedback indicating high satisfaction and sales performance. Our show's reputation for attracting enthusiastic, high -spending attendees makes it a favorite among returning vendors. Historically, our event's timing —falling just before or after the major quilt market and festival in Houston —has limited our ability to secure some of the larger, nationally recognized vendors who prioritize that show. However, recent shifts in vendor participation at Houston due to rising travel costs and extended commitments have created a strategic opening for WSQ. In 2026, we will actively pursue these high -profile vendors, positioning WSQ as a compelling alternative. Their presence would not only elevate the show's profile but also attract new attendees from across the Pacific Northwest, other states, and Canada — supporting our long-term goal of establishing WSQ as a premier weekend destination event. If successful, we anticipate the need for expanded vendor space to accommodate increased interest and ensure a high -quality experience for both vendors and attendees and will partially fund this with the 2026 LTAC grant award. b) How will you increase tourism in the City of Spokane Valley? The Washington State Quilt Show is held annually at the Spokane County Fair & Expo Center in the City of Spokane Valley. The three-day show attracts over 3,400 attendees and 45-55 vendors, many of whom travel from more than 50 miles away to participate. Their extended stays —from Wednesday through Saturday —generate significant overnight bookings at local hotels and RV parks, contributing directly to the hospitality sector. Beyond lodging, attendees, vendors, instructors, and volunteers actively support the regional economy by dining in local restaurants and bars, shopping at retail stores, and visiting every quilt shop in both Spokane Valley and the neighboring City of Spokane. The show's central location and reputation as a regional destination encourage multi - day visits, particularly among those attending classes and workshops offered throughout the event. Instructors frequently stay overnight to accommodate their teaching schedules, and attendees often travel from farther afield to participate in these classes and special events. This sustained engagement fosters increased tourism with extended overnight stays, visitor spending, and community visibility, reinforcing Spokane Valley's role as a vibrant hub for arts, education, and cultural events. c) Does your organization have partnerships, or collaborate project efforts with organizations to cross promote to encourage tourism? If so, please explain. WSQ partners with all our vendors to cross post and advertise our event to their followers. We send them direct links to our show information and QR codes for online ticketing purchases. These vendors are both local and out of state. The most notable collaboration is with The Quilting Bee, located in the Spokane Valley. They provide use of their sewing machines for our classes. They advertise our show on their website and social media platforms as well as in their local shop. These partnerships not only expand our promotional reach but also strengthen the quilting ecosystem by fostering shared visibility, mutual support, and community engagement. d) Beginning and ending dates, location of event/activity. Location: Spokane County Fair & Expo Center 404 North Havana Street, Spokane, WA 99202 Vendor Load -In & Quilt Hanging: Wednesday, October 15, 2026 Public Show Days: Thursday —Saturday, October 16-18, 2026 Facilities Rented by WSQ: • Plaza • Silo • Bays1,2,&3 • Entire AG Building A (expanded from half in previous years) d) Whether the project is seasonal; any plans to address weather constraints. The WSQ Quilt show has been held in the month of October for more than 30 years and is indoors; so even with inclement weather, we have never had to cancel our show due to weather conditions. f) Any other specific scope related information. No City of Spokane Valley Lodging Tax Grant 2026 - Impact on Tourism Item 5 When requesting funds, applying organizations must provide an estimate of the following and a method for how those estimates were determined, Applicant: WASHINGTON STATE QUILTERS-SPOKANE CHAPTER Total Overall Attendance 3sob$o Select the method used to determine the attendance from the chart Direct Count provided below. ** Please Explain: Provide a short explanation about the specific type of method used to determine the attendance count (such as surveys, vehicle counts, hotel room reservations, etc.) Online ticketing tracks information regarding where attendees are located, including out of statelcountry attendees. Direct surveying of every cash and credit card paying attendee, direct surveys of vendors, class attendees, special event attendees and volunteers. Total traveling 50+ miles Of total, attendees who traveled from another state or country 819-11ffi Select the method used to determine the attendance from the chart Direct Count provided below. ** Please Explain: Provide a short explanation about the specific type of method used. Direct count and representative surveys using online ticketing for entry tickets, class and special event tickets. Direct surveying of all cash and credit card attendees with surveys designed to avoid duplicate counts. Direct surveying of vendors, class and special event attendees and volunteers. Page 1 of 3 Paid Accommodations Unpaid Accommodations r{oa_ltsQ Select the method used to determine the attendance from the chart Direct Count below. ** — Please Explain: Provide a short explanation about the specific type of method used. Direct count and representative surveys using online ticketing for entry tickets, class and special event tickets. Direct surveying of all cash and credit card attendees with surveys designed to avoid duplicate counts. Direct surveying of vendors, class and special event attendees and volunteers. Paid Lodging Nights* -Zau Select the method used to determine the attendance from the chart Direct Count provided below. ** Please Explain: Provide a short explanation about the specific type of method used. Direct count and representative surveys using online ticketing for entry tickets, class and special event tickets. Direct surveying of all cash and credit card attendees with surveys designed to avoid duplicate counts. Direct surveying of vendors, class and special event attendees and volunteers. Page 2 of 3 Washington State Quilters LTAC Page 6 - Required Materials - Goals and Metrics Grant funding will enable WSQ to become the region's premier quilting event, drawing increased attendance and expanding our geographic reach. a). WSQ will continue to track admissions in 2026 using our new online ticketing platform, which enables us to collect key data at the time of purchase, including: • Accommodation type (e.g., hotel, RV, local host) • Length of stay • ZIP code or city of origin This data will help us quantify out-of-town attendance and overnight stays, supporting our goal of becoming a destination event. For attendees who pay by cash or credit card at the door, we will conduct a direct count and collect ZIP code data via a brief intake form, administered by trained volunteers or paid staff. For our upcoming 2025 show (October 17-29), we are already implementing these metrics and expanding data collection to include: • Class registrations (with attendee addresses) • Demonstration and special event participation • Vendor origin and engagement levels • Volunteer ZIP codes and roles This multi -channel tracking approach will allow us to measure growth in regional attendance, overnight stays, and economic impact year -over -year. b). Proposed Use of 2026 Grant Funding The 2026 grant funding will be strategically invested in two key areas to expand the reach and impact of our annual quilt show: 1. Enhanced Social Media Outreach Funding will support a comprehensive expansion of our social media presence across multiple platforms, with targeted campaigns designed to attract attendees from outside our immediate region. Our goal is to increase overnight visitation by drawing participants from more than 50 miles away, thereby contributing to regional tourism and economic development. 2. Infrastructure Expansion for Class & Show Events We will also use the funding to improve infrastructure, enabling us to host larger spaces for classes and live demonstrations. This will allow us to invite instructors from a broader geographic area, diversify our show events and activities, and accommodate more participants, enhancing the overall quality and accessibility of the event. C). We will measure the success of the progress toward our goal of increasing tourism and establishing the Washington State Quilters Annual Quilt Show as a destination event, by implementing a multi -pronged measurement strategy: • Surveys: Volunteers will conduct brief surveys with all attendees who pay via cash or card and online ticketing by capturing ZIP codes and travel details. • Out -of -Area Attendance: Success will be measured by the number of new attendees traveling from outside a 50-mile radius. • Event Participation: Attendance at show events, including classes and special activities, will be tracked to assess engagement levels. • Vendor Overnight Stays: Direct vendor counts will be used to determine overnight stays. • Volunteer Surveys: Volunteers will also be surveyed to understand travel patterns and engagement. Ticketing and Registration Insights • Online Ticketing Platform: Fully launched in 2025, our platform has performed smoothly with no reported issues. It has successfully engaged guild members and other attendees in purchasing tickets online. • Class Attendance: Online class ticket purchases currently show a 60-75% attendance rate, with additional sign-ups available during the show. • Special Event Ticketing: Online ticketing for special events is being implemented to further streamline access and track interest. Marketing Reach and Geographic Expansion • Targeted Advertising: In 2025, we expanded outreach to WA, ID, MT, OR, CA, OH, WI, MI, ND, SD, WY, NV, and UT, with messaging designed to encourage multi -day attendance and overnight stays. • Social Media Campaigns: Our digital marketing efforts were launched to support broader visibility and engagement. WSQ LTAC — Page 7 — PROJECT AUTHORIZATION FROM, Washington State Quilters — Spokane Chapter To-, Lodging Tax Advisory Committee Re: Spokane Valley Lodging Tax Grant Fording To Whom It May Concerti: On behaff of Washington State Quitters — Spokane Chapter (WSQ), I authorize Cheryl Clossin — Orani Coordinator aqd Paula Ferry, Assistant Grant Coordinator, to represent us during the appliGation and presentation pro c,,ess. Cheryl WSQ Finance Chair and Paula. Ferry, WSQ Finance Go-Ghair, may attendfpartkpate during the presentation in October/November 2025. !bank you! *i otr� Sheri Woehrfe 2025 Wit Show Chair — Washington State Quilters-Spokane Chapter Washington State Quilters LTAC-Page 8 - Required Materials WSQ's general executive board information is on Page 1 of these required documents. This page is the listing of people who are chairpersons for each committee that will make the quilt show a success. Each Position has a chairperson, and if needed a team that works with the chair to complete the work of that area. This list will be altered yearly based on people choosing to no longer volunteer, and are replaced for the next years quilt show volunteers. Chairman & Co -Chair Shei Woehrle & Jan Benshoof QS Secretary Lorean Boornazian Guest Coordinator (Buses) Darleene Boller Patty Yedinak Ballot Counters Lexi Burg Boutique Anita Pederson Clara Strom Denise Nead Cashiers Elizabeth Culver Challenge Naomi Hall MaryAnn Naylor Demonstrations Melanie Schulte Karen Goodman Featured Quilter Robin Long Floor Quilters Tonia Smit Kathy Smith Fund Raising (B) Roberta Waines Candy Shipley Grant Coordinator Cheryl Clossin Hostess Co -Chair Mary Ann Naylor Kristel Naylor In -Memoriam Cheryl Moriarty INMQ Pres. Representative Patty Yedinak Membership (QS) Sharon McBride Merchant Mall Carolyn Kruger Lorean Boornazian Programs Kelly Fisher Publicity/Social Media (QS) Stephanie Beaty Registration Kristin Echols Ribbons Terry Engleman Security Committee Brenda Nagunst Paula Ferry Set Up Heidi Libby Jane Bitz Special Exhibits & QS Events Cheryl Clossin Paula Ferry Stash Check Naomi Hall Take Down Sue Meredith Linda Swanson Treasurer Cathy Anderson Truck Drivers Nan & Dave Palmer QS Volunteer Coordinator QS Computer Support Tesha Panther Kristin Echols WSQ President (B) Dina Pappas WSQ LTAC PAGE 9 OPTIONAL OPERATIONAL BUDGET 2025 2026 Current Projected Revenue Interest Income 750.00 1,000.00 Fundraising 30,851.00 30,000.00 Membership Dues 17,250.00 17,550.00 Newsletter 500.00 500.00 Other- Misc 2,764.00 7,300.00 Total Revenue 52,115A0 56,350.00 Expenditures Fundraising 14,310.00 14,900.00 Insurance 1,650.00 1, 800.00 Newsletter 750.00 900.00 Office Expenses 2,860.00 3,775.00 Operational Committee Expenses 925.00 1,225.00 Professional Services 800.00 2,000.00 Publicity 1,100.00 3,000.00 Rents 9,280.00 10,300.00 Speakers & Workshops 18,700.00 16,000.00 Website & IT Services 1,715.00 2,750.00 Total Expenses 52,090.00 56,650.00 Surplus (Deficit) 0.00 0.00 Washington State Quilters LTAC Page 11- Impact on Tourism from Prior Projects Washington State Quilters LTAC Grant Impact Summary (2024-2025) Washington State Quilters (WSQ) received LTAC grant awards of $17,500 in 2024 and $25,000 in 2025. These funds have been instrumental in advancing our strategic goal: positioning the WSQ annual show as a premier destination event not only within the Pacific Northwest, but also across regions underserved by larger quilt shows. Our 2025 show is taking place October 17-19 at the Spokane County Fair & Expo Center. While final attendance and economic impact data will be available after the event, we can already report several promising developments: • Classes and Show Events & Overnight Stays In both 2024 and 2025, we offered classes led by regional and national instructors. In 2024, ticket sales exceeded expectations, and we tracked attendees traveling over 50 miles to participate. Notably, 10 students booked three -night overnight stays. For 2025, we anticipate similar class attendance, with all sessions expanded to six -hour formats. Additionally, we've scheduled a Friday evening special event, which we expect will encourage more overnight stays. One bus group is confirmed from Montana (2-night hotel stay in Spokane Valley). • Marketing & Outreach Expansion 2025 grant funds enabled us to outsource social media advertising, resulting in paid campaigns on Facebook and Instagram. These efforts have significantly increased visibility and engagement, particularly among out-of-state audiences. We also deployed targeted Mailchimp email campaigns to current and past members, regional guilds, and outlying areas. We anticipate a measurable uptick in attendance from these outreach efforts. • We will present our final project report at the end of October, following the completion of our 2025 show. At that time, we will provide full attendance data, class participation metrics, and overnight stay figures to demonstrate the tangible impact of LTAC funding. 6. Spokane Valley Summer Theatre Updated at Sep 30, 2025 Submission Date Sep 30, 2025 Company/Organization Name Spokane Valley Summer Theatre Full Name of contact person for Collin Pittmann application/proposal Address PO Box 1368 Spokane Valley, Washington, 99037 Phone Number (509) 288-2534 E-mail collin@icsvpac.com Is the organization currently a registered Yes 501(c)(3) or (c)6 non-profit agency? Please upload IRS determination letter or certificate Is the organization a Municipality or Public No Facilities District? Project Title SVST's 2026 Summer Season Brief description of project SVST will program an exciting summer season at University High School in 2026 featuring three professional caliber Main Stage musicals and nine weeks of summer camp programming for youth (Grades 2-12), reaching an estimated 11,000+ patrons. Requested grant funding in the amount of $35,000 will allow SVSTto bolster its marketing apparatus through regional television commercials and more, in an effort to drive local tourism. Such grant funds are critical in SVST's abilityto market and attract out of area guests for 2026, as the organization has recently experienced a 500% increase in facility rental, custodial services and technician fees from the Central Valley School District. Total Project/Program Budget (in USD) 94,000 Grant amount requested (in USD) 35,000 Matching funds (if any) and source The Citytypically requires commercial general Yes liability insurance in the amount of $2M per occurrence and $2M aggregate, and to name the City as additionally insured for the entire term of the grant agreement. Can your organization provide this insurance coverage? Does your organization own or operate any No vehicles? Does your organization have Yes employees? Please provide proof of workers compensation coverage. Upload workers compensation coverage Name and Title of Authorized Signatory for Yvonne A.K. Johnson, Executive Artistic Director contracts 1. Business Statement 2. Project Summary 3. Detailed Project Budget 4. Scope of Work 5. Impact on Tourism 6. Goals and Metrics 7. Project Authorization S. Board of Directors/Principal Staff 9. Annual Operational Budget 10. Additional Presentation Materials (may be a PowerPoint file) 11. Impact on Tourism from prior projects - Optional. If your organization received funding from the City of Spokane Valley in the past, consider providing estimates or actuals of tourism impacts and the number of visitors generated to further support your current proposal. SQo�SUMMER��fYSpokane Valley Summer Theatr_ THEATRE 1. BUSINESS STATEMENT Mission Statement: To enrich, entertain and serve the community in a safe, professional environment. Description of Organization: Spokane Valley Summer Theatre (SVST) is a not -for -profit musical theatre company in Spokane Valley, WA which produces professional caliber productions that employ local talent from around the region. SVST produces four annual Main Stage productions (three summer shows and one holiday production), with an estimated annual attendance of 12,000 patrons. SVST seeks to expand to year-round programming with ongoing efforts to complete a performing arts center in Spokane Valley. Primary Function/Purpose: To present high quality, affordable musical theatre productions at a professional quality for the benefit of the region and offer educational theatre opportunities for children in grades 2-12. Key Personnel & Contact Info: Yvonne A.K. Johnson, Executive Artistic Director: yvonne@icsvpac.com (414) 699-8255 Dr. Andrea Olsen, Associate Artistic Director: andreaRicsvpac.com (509) 979-4656 Collin J. Pittmann, Director of Education/Production Manager: collinPicsvpac.com (509) 288-2534 SVST 2026 Lodging Tax Grant Application Igo •• - - - - 2. PROJ ECT SUMMARY Off the backs of a record -breaking 10th anniversary season, we are in full preparations for our 11th summer season through a facility rental agreement with the Central Valley School District. The 2026 season will feature three professional caliber, family friendly musicals for the enjoyment of the region. We are thrilled to produce a revival of the beloved regional favorite Always, Patsy Cline' and a new title to the SVST stage -School of Rock the Musical', based on the hit film. We also look forward to producing a third, hit Broadway musical (show licensing is still in progress and the title cannot be shared at time of application). In addition, we're delighted to offer nine weeks of summer camps for youth (Grades 2-12) through our theatre Conservatory program, reaching an estimated 200+ students and their families. Grant funds in the requested amount of $35,000 will be used to market our 11th season and promote the Conservatory Program (professional theatre education for students in grades 2-12), all being held at University High School in Spokane Valley. Specifically, we intend to use the allocated grant funds to place regional television commercials, print ADs, billboards, and social media campaigns which target out of area guests and further encourage regional tourism. We are proud to report that 2025 out -performed the previous year in ticket sales and attendance. Our production of Joseph & the Amazing Technicolor Dreamcoat, for example, saw an 11% increase in ticket revenue from the previous season's best-selling production Buddy. The Buddy Holly Story. In addition, 2025 saw 13% increase in overall attendance from the previous year. Furthermore, our Conservatory program boasted 10 weeks of sold out summer theatre camps reaching approx.190 students (with most camps sold out before May 1, prior to the start of the summer season). While elated by this growth, we face a 500% increase from the Central Valley School District in 2026 for facility rental, additional custodial fees and a mandatory theatre technician, dramatically impacting our budget. Additionally, we pay considerable rent for offsite storage and a scene shop in anticipation for opening the performing arts center. Therefore, the requested grant funds are critical in our ability to market the summer season and draw regional guests. One of the most exciting areas of growth in 2025 was that of tourism and hospitality. In an effort to refine our reportable LTAC data, we implemented a new mandatory question to our ticketing website. The question asks all ticket purchasers (at time of checkout) if their visit to the theatre will require an overnight hotel stay in Spokane Valley. Impressively, 450 people shared their visit required a paid, overnight stay in Spokane Valley. Whereas the numbers for previous seasons were simply structured estimates, this data driven figure gives a concrete example of SVST's impact on local tourism during our limited, 9-week operating schedule. It is worth noting that many patrons buy tickets months in advance, so the ultimate hotel figure is likely much higher. SVST has navigated tremendous hurdles in recent years between school district changes/facility scheduling and ongoing construction challenges of our performing arts center. Grant funds for the 2026 season would help us promote our high quality work and ongoing efforts to advance arts, culture, and long-term tourism in Spokane Valley. Thank you in advance for supporting those efforts! SVST 2026 Lodging Tax Grant Application SUMMER THEATRE 3. PROJECT BUDGET *Budget below is project budget only (not the organization's entire Marketing budget)* SVST MARKETING ESTIMATED COST Season Tri-fold Printing & Mailing Fees $7,000 Print ADs $10,000 TV Commercials (Full -season: 3 productions) $32,000 Regional Billboards $8,000 Graphic Design $8,000 Commercial Production $8,000 Digital ADs $2,000 Print/Signage/Banners/Posters $4,000 2026 Season Playbill (for expected 12,000 patrons) $6,000 Postcard Mailer Summer 2026 $4,000 Conservatory Marketing (Digital) $2,000 EOY Annual Fund Mailing Letter $3,000 TOTAL $94,000 Potential City of SV LTAC Grant - $35,000 TOTAL $59,000 • Plan for flexibility in event of reduced award: In the event of a reduced award, awarded dollars would be prioritized for TV commercial advertising specifically. • Funding for this project from other sources: The organization has not received nor applied for funds from other sources as related to tourism marketing/items listed above. • What are the plans of the organization to become self -sustainable? For long-term sustainability and tourism impact, SVST seeks to complete construction on its future performing arts center home. In such a facility, the organization could boast a year-round programming calendar and marketing efforts, not limited by a reduced schedule. SVST 2026 Lodging Tax Grant Application Seo�aNE �►� Gq�(FY Spokane - - - SUMMER THEATRE 4. SCOPE OF WORK SVST seeks LTAC grant funds in the amount of $35,000 to assist with television advertising and marketing efforts increasing the draw for visitors and tourists to the City of Spokane Valley in 2026. After an increase in attendance for the 2025 summer season, we anticipate even further growth and attendance for 2026, thus greater impacting local tourism. We request these funds with full recognition and appreciation for the region's emphasis on sports. We argue, however, that the professional performing arts has equal impact on local tourism and hospitality (dining, shopping, overnight lodging, etc.) SVST will produce three Main Stage musicals at University High School in summer 2026 (June -August), featuring 32 public performances and an expected total attendance of 11,000+. For context, each professional caliber musical we produce costs approximately $150 - 200k. Patrons often compare our production quality to that of the Broadway national tours performed in downtown Spokane. We consider our market service area to be from Missoula to Moses Lake and Canada to northern Oregon, serving the professional theatrical needs of the rural communities in the Inland Northwest. Additionally, the Conservatory (theatre education/camps for students in Grades 2-12) will draw an estimated 200+ students and families in Summer 2026. We currently have an overall marketing budget of $110,700 (total "Marketing & Promotion" + wages for graphic design/commercial production), but feel confident that the additional marketing dollars will continue to increase attendance. Marketing channels include, but are not limited to: print, direct mail, television, billboards, social media, etc., reaching a wide geographic audience and making a significant impact on tourism and hospitality for Spokane Valley. A $35,000 grant would represent approximately 3.7% of our organizational budget, and approx. 31% of our marketing budget for the 2026 season. We are proud to have collegial relationships with our community partners, the Tru by Hilton and the Mirabeau Hotel. In hearing from patrons directly, we are also aware that many also stay at the Oxford Suites in Spokane Valley (a neighbor of our soon -to -be performing arts center home). We are energized about the continued growth in patronage to our organization and its impact on local hoteliers. The LTAC grant funds we received in 2025 were critical to our marketing efforts in drawing out -of -area patrons/tourism. We have full confidence that with the exciting programming and show titles we have planned for summer 2026, we will establish an even larger patron following. The most recent Arts & Economic Prosperity (AEP6) study conducted in 2022 by the Americans for the Arts reports that each person who attends a local arts event spends approximately $38.46 in addition to their event ticket. In other words, for every ticket SVST sells, almost $40 gets put back into Spokane Valley's economy in the form of tourism and/or hospitality. That's $400,000+ in summer 2025 SVST 2026 Lodging Tax Grant Application seo�aSUMMER SFrSpokane Valley SummerTheatre EATRE alone. With the assistance of the LTAC grant we believe we can have even more impact on tourism spending in the area in 2026. The recent 500% rent hike from the Central Valley School District for 2026 (with additional custodial fees and a mandatory theatre technician) was unexpected and has drastically impacted our organizational budget. Therefore, these LTAC grant funds in 2026 are even more critical. As the City of Spokane Valley continues to establish its identity, SVST also hopes to continue its arts presence in the niche market between Spokane and Coeur d'Alene. The City of Spokane Valley, the Central Valley School District, and the Spokane Valley Chamber of Commerce have been great assets to our company in this regard. SVST 2026 Lodging Tax Grant Application City of Spokane Valley Lodging Tax Grant 2026 - Impact on Tourism Item 5 When requesting funds, applying organizations must provide an estimate of the following and a method for how those estimates were determined. Applicant: ICity of Spokane Valley Overall Attendance, Predicted: Enter the total number of people predicted to attend activity. When requesting funds, organizations should provide an estimate of the pttendance and a method for determining the actual attendance. Total Overall Attendance 33,671 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used to determine the attendance count (such as surveys, vehicle counts, hotel room reservations, etc.) The total attendance estimate was provided by Spokane Sports based on a working schedule of events currently in the pipeline for The Course for the 2026 season. The anticipated number athletes, coaches, officials and spectators for each event are tallied in a spreadsheet. Currently four events are identified as "won" with contracts pending, and eight events identified as having a 75% chance of actualization." The four confirmed events account for 21,517 of the estimated attendance. Actuals... Attendance, 50+ Miles, Predicted: Enter the number of people predicted to travel a distance of over 50 miles to attend the activity. Attendance, Out of State/Out of Country, Predicted: Enter the number of people predicted to travel from out of the state or country to attend the activity and a method for determining the actual attendance. Total traveling 50+ miles 16 836 Of total, attendees who traveled from another state or country 9 101 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. We utilized a conservative approach by estimating 50% attendance by non -locals traveling 50+ miles and 25% attendance by non -Washington residents in year 1. Note - it is expected that a large portion of the Washington visitors traveling 50+ miles will Attendance, Paid for Overnight Lodging, Predicted: Enter the number of people predicted to pay for overnight lodging while attending the activity. Attendance, Did Not Pay for Overnight Lodging, Predicted: Enter the number of people predicted to attend the activity without paying for overnight lodging. Paid Accommodations Unpaid Accommodations 10,943 5,892 Select the method used to determine the attendance from the chart Structured Estimate below. ** Please Explain: Provide a short explanation about the specific type of method used. We took a conservative approach by estimating that out of the number of people traveling from more than 50+ miles away to attend events at The Course, 65% will pay for overnight lodging and 35% will attend the activities without paying for overnight lodging. Paid Lodging Nights, Predicted: Enter the number of predicted lodging nights associated with this activity. A lodging night is one or more persons occupying a room for a single night. When requesting funds, organizations should provide an estimate of figure and a method for determining it. Paid Lodging Nights* 7,667 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. The estimate was generated based on a combination of historical data from known events and industry standard calculations. For example, the Bob Firman Invitational and NXR events have existed in Boise, ID for over 10 years where Visit Boise played a part in collecting historical hotel pickup numbers. In the case of new events, industry standard calculations were used, for example for collegiate events: 2 athletes per room per night; for high school events: 4 athletes per room per night. P41 seo�PSUMMER SFr THEATRETheatre 6. GOALS & METRICS The success of our 2026 Season will be measured in full -season and individual ticket sales, both in dollars and attendance. The highest selling show in company history, to date, has become our most recent 2025 production of Joseph & the Amazing Technicolor Dreamcoat, outperforming the previous record holder from 2024, Buddy: The Buddy Holly Story, by 11% in ticket sales. All of these metrics are measured via our professional online ticketing platform `AudienceView. The success of our Conservatory Program is measured in enrollment, or the amount of students served, which includes those with socio-economic challenges (SVST offers need -based tuition scholarships and also has a fully vested and growing endowment for Conservatory Scholarships). We believe that no child will be turned away and are proud to report that we allocated the most need -based scholarships ever in 2025. In total, the Conservatory served approximately 190 students in 2025. Given one less programming week by the Central Valley School District in 2026, we are determined to serve the same number of students or more if feasible. Our efforts to obtain more concrete and exact data figures for the purposes of lodging and tourism is demonstrated by our implementation of a new, mandatory question for online ticket purchasers. The question, which asks whether the purchaser's visit to the theatre will require an overnight stay at a local Spokane Valley hotel, was implemented ahead of the 2025 season. Impressively, 450+ patrons said their attendance to an SVST show would require an overnight stay (at the time of booking - not including people who decided to stay in a local hotel after purchasing tickets). We expect that number to keep growing as our organization experiences more and more patrons attending our productions each year. Thanks to address data from our online ticketing system, we know 12.8% of patrons attended the 2025 summer season from out of state or country. Additionally, 40% of patrons attend our productions from outside the cities of Spokane/Spokane Valley/Liberty Lake. Those patrons and families, in particular, spent ancillary dollars in the Spokane Valley area during their stay to take advantage of local lodging, shopping, and restaurants. Additionally, it is widely understood in the performing arts industry that most patrons dine locally before attending a performance - this is true for both local and out of town guests. Therefore, SVST's impact on local restaurants is particularly notable. SVST prides itself on its relationships with rural communities in the Inland Northwest region, and will continue to draw those with little or no access to professional performing arts, to the 1-90 corridor to spend their leisure dollars. SVST is hopeful that with the assistance of the LTAC grant for marketing, we can continue to increase tourism and leisure spending in the area for 2026 and we value this potential continued partnership with the City of Spokane Valley as we move forward as an organization. SVST 2026 Lodging Tax Grant Application Spokane Valley Summer Theatre Board Meeting — 08.27.25 Called To Order at 6 PM by Yvonne A.K. Johnson, Executive Artistic Director Staff Present: Yvonne A. K. Johnson, Executive Artistic Director Susanna Baylon, Media Consultant Andrea Olsen, Associate Artistic Director Melody Heaton, Marketing & Communications Director David Baker, Technical Director Collin J. Pittmann, Director of Education & Production Manager Katie Guarisco, Business Administration Officer Board Members: Ruth Kavanagh, President Sally Anschuetz, Director at Large Emily Harvey, Secretary Daniel Hoffmann, Treasurer Old Business: • JOSEPH & THEAMAZING TECHNICOLOR DREAMCOAT became best-selling production in company history, beating previous title holder BUDDY: THE BUDDY HOLLYSTORY by approx. 11 %. • Ticketing system tells us that 450+ patrons said their visit to the theatre during the 2025 season would require a paid overnight hotel stay in Spokane Valley. • SVST concluded a successful 3-show Main Stage season, fifth annual Rising Stars production and 10 weeks of Conservatory theatre camps (all sold out!). • New Main Stage Jr. Camp —The Wizard of Oz — was highly successful. Production photos by Marlee Andrews to be used for future marketing. Plans to make a return of this camp in the 2026 season. New Business: • BIG BAND CHRISTMAS: Big Band Christmas 2025 will have an `Around the World' theme and take place December 19-21 at University High School. Staging rehearsals will also occur at UHS, with initial music rehearsals held at the Toth family home. Andrea will conduct and Christian Skok will be on piano. Susanna Baylon will lead lobby decorating efforts. David Baker will create an artistic false proscenium for the production. Heather Brown will assist with theatre decorating efforts. Production will feature a children's chorus of approx. 13, cast by SVST artistic staff. Tickets on sale Tues, Sept. 2. 2026 SEASON UPDATES: The 2026 season will take place at UHS, per direction from the Central Valley School District. We requested to be at Central Valley HS, but were informed that could not happen. Scheduling will be a challenge due to having to work around the UHS Theatre schedule & camps plus the school's new balanced calendar. The 2026 season will feature a full three -show season, with specific show titled TBD at this time. Director of Education Collin J. Pittmann has expressed interest in introducing an MTI "Kids" musical on the Mainstage in 2026 if scheduling permits. A finalized summer calendar will be shared with staff by Sept. 15 UPCOMING GRANT APPLICATIONS: 2025 was a very difficult year for grants - grant income less than expected. Many grant sources have experienced significant cuts, changes, etc. SVST received a Marie Lamfrom grant - less than previous years due to their new "WA Fund" specifically (smaller pot of money to work with). SVST hopes to receive an National Endowment for the Arts grant in 2026, but is uncertain at this time due to potential NEA cuts at the federal level. City of Spokane Valley LTAC funds were instrumental in marketing the 2025 summer season and drawing out of town patrons. Board Treasurer Daniel Hoffmann proposed that SVST, once again, apply for 2026 LTAC Grant funding through the City of Spokane Valley in the amount of $35,000 (the same amount awarded in 2025). Such funding will be critical in executing a successful 2026 season after the major 500% rent hike by the Central Valley School District, custodial and technician fees. This was unanimously passed by all in attendance. The meeting adjourned at 7pm. Next Meeting, November 8th, 2025 (Saturday), 9:30am - 12:30 pm. Respectfully Submitted, f,. Ruth Kavanagh President Spokane Valley Summer Theatre Spokane Valley SummerTheatre THEATRE 8. BOARD OF DIRECTORS & PRINCIPAL STAFF Spokane Valley Summer Theatre 2025 Principal Staff: Yvonne A.K. Johnson - Executive Artistic Director Dr. Andrea Olsen - Associate Artistic Director Collin J. Pittmann - Director of Education & Production Manager David Baker - Technical Director & Scenic Designer Katie Guarisco - Business Administration Officer Susanna Baylon - Media Coordinator, Advisory Council Barb Schaefer - Box Office Manager, PayPal Admin Esther Iverson & Linay Robison - Costume Designers Christian Skok, Deborah Rambo Sinn, Matt Goodrich - Music Directors Darnelle Preston - Choral Director, Advisory Council Logan Tiedt - Lighting Designer and Engineer Daniel Urzika - Sound Designer and Engineer Jeanette Brenner - Hair & Wigmistress Amanda Guinn - Men's Barber & Hair Support Amanda Guarisco - CVHS Theatre Director, Conservatory Instructor John Guarisco - Windermere Spokane Valley, Advisory Council Ryan Patterson and Paul Villabrille - Audition Coordinator, Advisory Council Joshua Spencer - Circle in the Square Dance Faculty (NYC), Choreographer Angela Rose Pierson - Whitworth Dance Team Director, Choreographer Haliey Weber - Quincy HS Theatre Director, Conservatory Instructor grades 7-12 Spokane Valley Summer Theatre 2025 Board of Directors: Ruth Kavanagh, President Daniel Hoffmann, Treasurer Emily Harvey, Secretary Sally Anschuetz, Director at Large Yvonne A.K. Johnson, Executive Artistic Director Advisory Council* Fr. Tom Connolly Nancy Wing David & Christina Lynch Annette & Steve Davidow Susanna Baylon & Dean Fries Dan Griffith Paul Villabrille & Ryan Patterson Amanda Guarisco Collin J. Pittmann John & Katie Guarisco Haliey &Tim Weber Melody Chang Drew & Andrea Olsen Lorna Walsh & Garry Shea Darnelle Preston Georgia Oxford Kim Cronen Megan & Brian Read SVST 2026 Lodging Tax Grant Application David Baker Logan Tiedt *100% financial participation 2025 Season Sponsors: David & Christina Lynch Spokane Valley Mall Idaho Central Credit Union 2025 Show Sponsors: AAging Better Jack & Frances Lucas Richard Altenbach & Dawn Simmons Drew & Dr. Andrea Olsen Community Partners: ArtsFund Bank of America Centerplace Regional Event Center Central Valley School District City of Spokane Valley David and Dorothy Pierce Charitable Trust Greater Spokane Incorporated Greater Spokane Valley Chamber of Commerce Innovia Foundation Marie Lamfrom Max at Mirabeau Mirabeau Park Hotel and Convention Center Paul G. Allen Family Foundation Post Falls Area Chamber Spokane Arts Spokane County State of WA Tourism Tru by Hilton The Current The Splash The Spokesman Review Visit Spokane Washington Festivals and Events Association Washington State Arts Commission SVST 2026 Lodging Tax Grant Application Daniel Urzika Spokane Valley Summer Theatre FY25-26 BUDGET September 2025 through August 2026 Sep '25 - Aug 26 Ordinary Income/Expense Income Program Revenue Ticket Fees 34,000.00 Theatre Ticket Sales Single Tickets 240,000.00 Season Tickets 140,000.00 A Big Band Christmas 55,000.00 Total Theatre Ticket Sales 435,000.00 Conservatory Camp Registrations 55,000.00 Theatre Camp Income 2,000.00 Total Conservatory 57,000.00 Concessions 10,000.00 Total Program Revenue 536,000.00 Direct Public Support Red Buckets for Scholarships 1,000.00 One -Time Donation 0.00 Donations 225,000.00 Sponsorships 70,000.00 Total Direct Public Support 296,000.00 Fundraising Income Silent Auction 9,000.00 Total Fundraising Income 9,000.00 Grants 70,000.00 Other Income Technology 9,200.00 Program Ads 7,000.00 Gift Certificates 1,000.00 Total Other Income 17,200.00 Total Income 928,200.00 Expense Contract Theatre Personnel Audition Coordinator 800.00 Interns - Production Crew Team 2,000.00 House Manager 3,000.00 Projection Operator 1,000.00 Intern - Set and Costume Crew 4,000.00 Actors 48,000.00 Child Wrangler 600.00 Assistant Stage Manager 5,000.00 Assistant Technical Director 3,000.00 Box Office Manager 18,000.00 Box Officers - Performances 3,000.00 Choreographers 6,000.00 Conservatory Teachers 15,000.00 Directors 18,000.00 Hair/Wigmistress 1,500.00 Musicians 42,000.00 Photographer/Videographer 3,000.00 Production Stage Manager 5,000.00 Music Directors 12,000.00 Sound Designer/Engineer 12,000.00 Spotlight Operators 2,400.00 Wages 160,000.00 Page 1 Spokane Valley Summer Theatre FY25-26 BUDGET September 2025 through August 2026 Total Contract Theatre Personnel Theatre Production Expenses Dry Cleaning Lobby Decorations Costumes & Laundry Lighting Equipment & Rental Royalties & Scripts Set Expenses & Props Sets Props Wigs Total Set Expenses & Props Sound Expenses Ticketing Services-AV/TheatreMa Total Theatre Production Expenses Conservatory Expenses Course Supplies Total Conservatory Expenses Administrative Morale Fund & Tech Lunches Bank Fees Licenses, Dues & Fees Office Supplies Payroll Taxes/Fees Postage & Shipping Printing & Copying Professional Fees Accounting Payroll fees/NeonOne/Paypal Total Professional Fees Sep '25 - Aug 26 365,300.00 2,000.00 1,000.00 25,000.00 3,000.00 60,000.00 15,000.00 2,000.00 500.00 17,500.00 3,000.00 30,000.00 141,500.00 2,000.00 2,000.00 5,000.00 0.00 2,000.00 4,000.00 16,000.00 2,000.00 1,000.00 16,000.00 1 nnn nn 17,000.00 Storage Rental 18,000.00 T-Shirts & Opening Night Gifts 5,000.00 Total Administrative 70,000.00 Facilities and Equipment Storage/Scene shop rent 15,000.00 Concessions 5,000.00 Insurance - D&O/Liab. 5,000.00 Contingency 20,000.00 Facility Rental Fees 140,000.00 Office Rent 4,800.00 Total Facilities and Equipment 189,800.00 Marketing & Promotion EOY Annual Fund Letter 3,000.00 Advertising Postcards 4,000.00 Commercial Media Ads 32,000.00 Print Ads 10,000.00 Big Band Playbill 2,700.00 Season Playbill 6,000.00 Digital 2,000.00 Billboards 8,000.00 Print/signs/banners/Posters 4,000.00 Total Advertising 68,700.00 Opening Night & End of Season 14,000.00 Season Trifold Mailing 7,000.00 Page 2 Spokane Valley Summer Theatre FY25-26 BUDGET September 2025 through August 2026 Sep '25 - Aug 26 Total Marketing & Promotion 92,700.00 Miscellaneous/Contingency Contingency 60,000.00 Miscellaneous/Contingency - Other 3,000.00 Total Miscellaneous/Contingency 63,000.00 Total Expense 924,300.00 Net Ordinary Income 3,900.00 Net Income 3,900.00 Page 3 7. Spokane County Fair & Expo Center Updated at Sep 30, 2025 Submission Date Sep 30, 2025 Company/Organization Name Spokane County Fair & Expo Center Full Name of contact person for Erin Gurtel application/proposal Address 404 N. Havana Street, STE. 1 Spokane Valley, Washington, 99202 Phone Number (509) 477-2785 E-mail egurtel@spokanecounty.gov Is the organization currently a registered No 501(c)(3) or (c)6 non-profit agency? Please upload IRS determination letter or certificate Is the organization a Municipality or Public Yes Facilities District? Project Title 2026 Fair Marketing and Safety Brief description of project Marketing for the 2026 Spokane County Interstate Fair to be held September 11-20. This campaign Total Project/Program Budget (in USD) Grant amount requested (in USD) Matching funds (if any) and source The City typically requires commercial general liability insurance in the amount of $2M per occurrence and $2M aggregate, and to name the City as additionally insured for the entire term of the grant agreement. Can your organization provide this insurance coverage? Does your organization own or operate any vehicles? Does your organization have employees? Please provide proof of workers compensation coverage. Upload workers compensation coverage includes social media, television, print, radio, influencers, etc. Use of awarded funds to assist with increasing costs for police, fire and security presence during the Fair. 468,614.89 $80,000 $468,614.89 Yes Yes Yes a Name and Title of Authorized Signatory for Erin Gurtel, Director contracts 1. Business Statement 2. Project Summary a 3. Detailed Project Budget 4. Scope of Work a 5. Impact on Tourism 6. Goals and Metrics 7. Project Authorization 8. Board of Directors/Principal Staff a 9. Annual Operational Budget 10. Additional Presentation Materials (may be PowerPointfile) 1k 11. Impact on Tourism from prior projects - Optional. If your organization received funding from the City of Spokane Valley in the past, consider providing estimates or actuals of tourism impacts and the number of visitors generated to further support your current proposal. Spokane County Fair & Expo Center Mission Statement As one of Spokane's largest annual events, the Interstate Fair strives to be a place where one can visit the past, explore the future, and enjoy the wonders of the present in a single location by: • Promoting public education related to our agricultural heritage; • Serving as a showcase of the talents of our community by providing a means of education, exhibit, and competition; • Promoting family -oriented entertainment and activities; • Providing superior customer service and an enjoyable experience; • Recognizing the vast cultural diversity of our participants and visitors; • Providing commercial opportunities that showcase information and new products related to agriculture, outdoor living, and other local interests; Being innovative and creative in planning and growth in a secure and fiscally responsible way; and providing a safe and friendly environment. Spokane County Fair & Expo Project Summary To maintain a safe environment for Fair attendees and continue to market and advertise the Spokane County Interstate Fair to an audience in the Spokane area and beyond. The Spokane County Interstate Fair partners with Spokane Valley Fire, local law enforcement, and security. All of these agencies play a very vital role in keeping our Fair guests safe. We want to build on bringing in attendees that will reserve hotel/motel room nights and spend money in Spokane Valley (shopping, dining, fuel, etc.) in conjunction with attending the 2025 Spokane County Interstate Fair held at the Spokane County Fair & Expo Center. The Spokane County Interstate Fair will continue to enhance the Fair overall as we strive to add new activities, exciting Grandstand entertainment, educational displays, and free entertainment throughout the grounds. This adding to attendees' positive experience in attending the Interstate Fair. Below are some of the attractions at the 2024 Spokane County Interstate Fair. • iFlip • Roaring Riptides • Barrels O' Fun • Jack the Miniature Donkey, our Official Spokane County Interstate Fair Mascot, in addition to our other previous years mascots. • Over 40 Food Vendors • Over 225 Commercial Vendors • Sensory Day • Livestock • Ag Displays • The Strolling Piano • The World's Largest Rubberduck • Butler Amusements Carnival • 4-H Educational Area • Floral/Fine Arts • Spokane Tribe Village Educational area • Photography • Barnyard Racing Animals • Wheatland Bank Farm Animal and Dairy Cow Experience • North Stage with 10-days of local and regional entertainment • Exotic Animal Display (interactive) • Mutton Bustin' and the Legendary Longhorns • Bites & Beats Stage • Daily Entertainment in the main beer garden featuring local musicians • Roving entertainment • Selfie Wall (painted by local artist) • 8 Days of Grandstand Entertainment- Rodeo, Concerts, Truck & Tractor Pulls, and Demolition Derbies To accomplish this, we will continue to increase our advertising efforts to reach areas in Western Montana, Idaho, Canada, Eastern Oregon, and canvas the entire state of Washington. Advertising mediums used will include social media, radio, television, billboards and print. With the increase in the use of paid social media we have enhanced our marketing plan to target our advertising to those on social media through Facebook, Instagram, Twitter, and Snap Chat. This is in addition to TV, Radio, and print advertising. We continue to feature Spokane Valley lodging partners on our websites, year-round www.fairandexpo.org and Fair www.interstatefair.org. Through our marketing efforts and community partnerships we will see more visitors to the City of Spokane Valley attending the Spokane County Interstate Fair. This, increasing the number of tourists attending the Interstate Fair and other events and the number of room nights reserved in the community. Out of town visitors and attendees will also buy gas, eat at area restaurants, and buy goods and services. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o�� 0 `O � C6 C' CV r-i r-i �J �J -Gp�- -Gp�- 3 -GPD- �J �J O "d SIE -Gpr -Gpr -Gpr -GP3- o n o 0 0 0 0 0 0 0 co oLo, o o� o 6 I -co w O O O O O O O U-� N\.o O N O Lo O \.o O 073- 00 co 00 N N 4 C'7 N 0 00 �06 0 0 0 0 0 0 CAO CO 4 O O O O O O OU"� M O O O O O O N N O O O O O co co co LO U-S CA U� co � co N CO CA CC cn O O � 0, o � x tz � O cd O '� O °� bA v � s W W C70x �Q axHFa-7a— �wU cw ,U!)-1 c 'crt- IUD- IUD- IUD- IUD- Spokane County Interstate Fair Scope of Work The Spokane County Interstate Fair remains steadfast in its commitment to community safety as its highest priority. In addition to ensuring public safety, we are dedicated to continuously enhancing the Fair experience by expanding attractions, enriching educational exhibits, and elevating the quality of entertainment in the Grandstand Arena. We are also increasing our advertising efforts to reach broader audiences beyond the Spokane/Spokane Valley region. The community will benefit from a safe, engaging, and educational event rooted in agricultural tradition. The Spokane County Interstate Fair not only provides a vibrant gathering space for residents and visitors alike, but also contributes to the local economy through increased overnight stays and visitor spending on fuel, dining, shopping, and more during the event, scheduled for September 11-20, 2026. City of Spokane Valley Lodging Tax Grant 2026 - Impact on Tourism Item 5 When requesting funds, applying organizations must provide an estimate of the following and a method for how those estimates were determined. Applicant: lCity of Spokane Valley Overall Attendance, Predicted: Enter the total number of people predicted to attend activity. When requesting funds, organizations should provide an estimate of the pttendance and a method for determining the actual attendance. Total Overall Attendance 33,671 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used to determine the attendance count (such as surveys, vehicle counts, hotel room reservations, etc.) The total attendance estimate was provided by Spokane Sports based on a working schedule of events currently in the pipeline for The Course for the 2026 season. The anticipated number athletes, coaches, officials and spectators for each event are tallied in a spreadsheet. Currently four events are identified as "won" with contracts pending, and eight events identified as having a 75% chance of actualization." The four confirmed events account for 21,517 of the estimated attendance. Actuals... Attendance, 50+ Miles, Predicted: Enter the number of people predicted to travel a distance of over 50 miles to attend the activity. Attendance, Out of State/Out of Country, Predicted: Enter the number of people predicted to travel from out of the state or country to attend the activity and a method for determining the actual attendance. Total traveling 50+ miles 16 836 Of total, attendees who traveled from another state or country 9 101 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. We utilized a conservative approach by estimating 50% attendance by non -locals traveling 50+ miles and 25% attendance by non -Washington residents in year 1. Note - it is expected that a large portion of the Washington visitors traveling 50+ miles will come from the west side of Washington. Page 1 of 3 Attendance, Paid for Overnight Lodging, Predicted: Enter the number of people predicted to pay for overnight lodging while attending the activity. Attendance, Did Not Pay for Overnight Lodging, Predicted: Enter the number of people predicted to attend the activity without paying for overnight lodging. Paid Accommodations Unpaid Accommodations 10,943 5,892 Select the method used to determine the attendance from the chart Structured Estimate below. ** Please Explain: Provide a short explanation about the specific type of method used. We took a conservative approach by estimating that out of the number of people traveling from more than 50+ miles away to attend events at The Course, 65% will pay for overnight lodging and 35% will attend the activities without paying for overnight lodging. Paid Lodging Nights, Predicted: Enter the number of predicted lodging nights associated with this activity. A lodging night is one or more persons occupying a room for a single night. When requesting funds, organizations should provide an estimate of figure and a method for determining it. Paid Lodging Nights* 7,667 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. The estimate was generated based on a combination of historical data from known events and industry standard calculations. For example, the Bob Firman Invitational and NXR events have existed in Boise, ID for over 10 years where Visit Boise played a part in collecting historical hotel pickup numbers. In the case of new events, industry standard calculations were used, for example for collegiate events: 2 athletes per room per night; for high school events: 4 athletes per room per night. Page 2 of 3 *Joint Legislative Audit and Review Committee defines the Paid Lodging Night as "One Lodging night = one or more persons occupying one room for one night" "Methods in determining actual or estimated number of visitors and/or paid room nights: Direct Count: Actual count of visitors using methods such as paid admissions or registrations, counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/ participants. A representative survey is a highly structured data collection tool, based on a defined random sample participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non- random manner that is not representative of all visitors or participants. Informal survey results be projected to the entire visitor population and provide a limited indicator of attendance because all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Other: (please describe) Page 3 of 3 Spokane County Fair & Expo Goals and Metrics Spokane County Interstate Fair: • Gate attendance/revenue for Interstate Fair • Entertainment revenue • Food revenue • Carnival revenue • Alcohol revenue • Hotel/Motel revenues (number of nights reserved during Fair) • Number of lodging properties that partner/participate • Johnson Consulting Economic Impact Analysis • TicketsWest View Event: Award Proposal:AWP10000059: 2026 Interstate Fair Marketing and Safety '46 Spokane County 01/01/2026 For AWP10000059: 2026 Interstate Fair Marketing and Safety 01/01/2026 Overall Process Award Proposal: AWP10000059: 2026 Interstate Fair Marketing and Safety 01/01/2026 CNeran Status bucceSSTU11V uorniDletea Details 10:18 AM 09/30/2025 Page 1 of 3 .......................................................................................................................................................................................................................................... . Award Proposal AWP10000059: 2026 Interstate Fair Marketing and Safety 01/01/2026 Proposal Number AWP10000059 Status Approved .......................................................................................................................................................................................................................................... : .......................................................................................................................................................................................................................................... . Proposal Company Spokane County Name 2026 Interstate Fair Marketing and Safety Description Lifecycle Status Draft Submission Type New Signed Date Assistance Listing Number Assistance Listing Description Proposed Award Type Grant Purpose Code Institutional Id Spend Restriction Default Related Proposal Budget Template Budget .......................................................................................................................................................................................................................................... : .......................................................................................................................................................................................................................................... . :Sponsor Sub -Proposal Prime Sponsor Sponsor City of Spokane Valley Bill -To Sponsor City of Spokane Valley Payment Type :......................................................................................................................................................................................................................................... ......................................................................................................................................................................................................................................... Proposal Amounts : . Currency U S D Sponsor Direct Cost 80,000.00 Sponsor Indirect Cost 0.00 Sponsor Total 80,000.00 Cost Share Total 0.00 Proposal Total 80,000.00 Cost Share Required by Sponsor .......................................................................................................................................................................................................................................... . .......................................................................................................................................................................................................................................... Proposal Calendar . Proposed Schedule 2026 Interstate Fair Marketing and Safety Award Proposal Start Date 01/01/2026 Award Proposal End Date .......................................................................................................................................................................................................................................... 12/31 /2026 : Proposal Lines Award Proposal Line Number 1 ....................................................................................................................................................................................................................................... Proposal Line Details View Event: Award Proposal:AWP10000059: 2026 Interstate Fair Marketing and Safety A Spokane01/01/2026 � 10:18 AM 09/30/2025 Page 2 of 3 ........................................................................................................................................................................................................................................ Line Item Details Line Type Cost Reimbursable Primary Yes Grant 2026 Interstate Fair Marketing and Safety Line Amount 80,000.00 Revenue Category RC33700 - Local Grant/Entitlements Line Item Description ........... ....... .... Indirect Cost Rate Agreement 0% Rate (01/01/2024) Basis Type Total Direct Cost Object Class Set Standard Cost Rate Type Countywide Countywide. Exception ............ ................ Additional Information .................. From Date To Date Memo Program *Cost Center 1500019CCN Fair & Expo Center *Fund 1520FD State and Local Grants Additional Worktags; Subreciplent ..................................................................................................................................................................................................................................... : Proposal Line Notes ......................................................................................................................................................................................................................................... Proposal Notes I Notes Attachments Attachment RE City of Spokane Valley Lodging Tax Grant -Due September 30. msg Special Conditions I Special Condition Type Comment Will new FTEs be hired? No Process Process History Process Step Status Completed On D e Date Person (Up to 5) All Persons Comment Award Proposal Award Proposal Step Completed 09/25/2025 Alyssa Hobbs 1 Event Event 11:56:27 AM Award Proposal Approval by Automatic 09/25/2025 Alyssa Hobbs 1 Event Initiator Approval 11:56:27 AM (Initiator) Award Proposal Approval by Sent Back 09/29/2025 Heather Arnold 1 Send Back Event Sponsored 04:51:15 PM (Sponsored Reason from Program Program Manager) Heather Arnold: Manager Need questions in special conditions section answered View Event: Award Proposal:AW P10000059: 1 0: 1 s AM 09/30/2025 2026 Interstate Fair Marketing and Safety Page 3 of 3 '46 Spokane County 01 /01 /2026 Process Step Status Completed On Due Date Person (Up to 5) All Persons Comment Award Proposal Award Proposal Step Completed 09/30/2025 Alyssa Hobbs 1 Event Event 07:20:15 AM Award Proposal Approval by Automatic 09/30/2025 Alyssa Hobbs 1 Event Initiator Approval 07:20:15 AM (Initiator) Award Proposal Approval by Approved 09/30/2025 Heather Arnold 1 Event Sponsored 07:42:17 AM (Sponsored Program Program Manager) Manager Award Proposal Approval by Approved 09/30/2025 Scott Simmons 1 Event Chief Executive 09:12:34 AM (Chief Executive Officer (user Officer (user based) based)) Spokane County Fair and Expo Center Advisory Board Craig Opsal Clint Branz Wayne Brokaw Lee Cameron Jeff Sevigney Kary Gibbs Arthur Whitten Sedona Anderson (youth position) Fair and Expo Staff Erin Gurtel, Director Jason Hibbs, Facilities Manager Rachelle Buchanan, Marketing and Sales Manager Jessica McLaughlin, Fair Coordinator William Johnston, Accounting Heather Beavers, Staff Assistant Caitlin Jereda, Receptionist Gregg Knapp, Maintenance Supervisor Cory Goltiani, Maintenance Matthew Gibson, Maintenance David Aronson, Maintenance Don Tucker, Maintenance Judy Percival, Maintenance Graham Langley, Maintenance Garrett Golke, Event Production Coordinator 8. Spokane Valley HUB dba HUB Sports Center Updated at Sep 29, 2025 Submission Date Company/Organization Name Full Name of contact person for application/proposal Address Phone Number E-mail Is the organization currentlya registered 501(c)(3) or (c)6 non-profit agency? Please upload IRS determination letter or certificate Is the organization a Municipalityor Public Facilities District? Project Title Sep 29, 2025 Spokane Valley HUB dba HUB Sports Center Phil Champlin 19619 E Cataldo Ave Liberty Lake, Washington, 99016 (509) 927-0602 P H I L@ H U BS PO RTS C E N T E R.O RG Yes No HUB Events &Tourism Activities Brief description of project HUB Sports Center is requesting $145,000 for our 2026 stay generating events. These funds would be used towards recruiting events to the facility, maintaining and growing existing events, marketing events, and management and operations of the events. These funds will assist us in keeping the HUB Sports Center available to host events that bring a significant economic impact to the community. Some of these major events are organized and promoted through other non-profit sports organizations while the balance of the major events are sponsored and promoted by the HUB Sports Center. For 2025 the HUB Sports Center hosted 67 events (57 in 2024) which could generate overnight stays at our local hotels. Our plan is to continue to develop, cultivate and grow new events into recurring annual events. Our outdoor field spaces have allowed us new opportunities to create and collaborate for outdoor events and activities. A portion of these funds will be used toward media campaigns aimed at raising awareness of the facility and attracting new users to bring their events and activities here. We partner with a variety of organizations facilitate and host their major events and tournaments, such as: Pacific NW Qualifier, Middle School Basketball Championships, AAU Hoopfest, ParaSport, EOT Basketball, PGC Basketball, AGF- Jiu-Jitsu, Evergreen Region Volleyball WE Surf SC, Spokane Sounders, ProVision Football, Lilac City Lacrosse. We share information with these groups about various hospitality options in the Spokane Valley and Liberty Lake areas for their participants and families. The 67 events hosted at the HUB which generate overnight stays generate an estimated $9 million in economic impact from people traveling from outside the greater Spokane area to attend these events. Total Project/Program Budget (in USD) 494500 Grant amount requested (in USD) 145000 Matching funds (if any) and source 349500 The Citytypically requires commercial general Yes liability insurance in the amount of $2M per occurrence and $2M aggregate, and to name the City as additionally insured forthe entire term of the grant agreement. Can your organization provide this insurance coverage? Does your organization own or operate any No vehicles? Does your organization have employees? Please Yes provide proof of workers compensation coverage. Upload workers compensation coverage Name and Title of Authorized Signatory for Phil Champlin - Executive Director contracts 1. Business Statement 2. Project Summary 3. Detailed Project Budget 4. Scope of Work 5. Impact on Tourism 6. Goals and Metrics 7. Project Authorization S. Board of Directors/Principal Staff 9.Annual Operational Budget 10. Additional Presentation Materials (may be a PowerPoi nt file) 11. Impact on Tourism from prior projects - Optional.lfyourorganization received funding from the City of Spokane Valley in the past, consider providing estimates or actuals of tourism impacts and the number ofvisitors generated to further support your current proposal. 1. Business Statement a. Spokane Valley HUB dba HUB Sports Center i. Phil Champlin -Executive Director- philc@hubsportscenter.org ii. Ryan Barbieri- Program Director- ryan hubsportscenter.org iii. Shea -Lynn Gerred -Program Coordinator- shealynn(@hubsportscenter.org iv. 19619 E. Cataldo Ave., Liberty Lake, WA 99016 v. 509-927-0602 vi. www.hubsportscenter.org b. HUB Sports Center's mission is to join the communities of faith, sports, education, business and government to positively impact our youth and region through events and programs that enhance life skills. c. HUB Sports Center is a 501(c)3 non-profit organization designed to provide the communitywith an outstanding sports and multi -purpose facility. HUB Sports Center has operated our indoor facility since the latter part of 2007. The facility is 66K sq. ft. and includes 5 basketball courts, 3 dance studios, lobby/concessions area and office space. The court space is used for basketball, volleyball, soccer, and pickleball, among other things. The studios are used for aerobics, fitness training, dancing, martial arts and meeting rooms. Our outdoor facility opens in November 2024 and includes 2 multipurpose, synthetic turf fields that can accommodate various activities including soccer. lacrosse, football, rugby, t-ball, along with other sports. d. HUB Sports Center's purpose is to provide events that have a positive impact on youth and the community. We afford many groups the opportunity to host major events and tournaments in the Spokane Valley / Liberty Lake community. There is not another facility in the area that has the flexible space and capacity that we provide. For 2025, HUB Sports Center will generate around $9M in economic impact from events with out-of-town travelers. There is additional revenue generated from local weekly and weekend events hosted by the HUB Sports Center throughout the year. Without the HUB Sports Center, these youth organizations would either reduce opportunities for kids to participate or attempt to move to locations farther away from Spokane Valley. This would result in a reduction of activities for our youth and/or a necessity to spend more time away from home traveling to games and practices. HUB Sports Center — 2026 Application 2. Project Summary HUB Sports Center is requesting $145,000 for our 2026 stay generating events. These funds would be used towards recruiting events to the facility, maintaining and growing existing events, marketing events, and management and operations of the events. These funds will assist us in keeping the HUB Sports Center available to host events that bring a significant economic impact to the community. Some of these major events are organized and promoted through other non-profit sports organizations while the balance of the major events are sponsored and promoted by the HUB Sports Center. For 2025 the HUB Sports Center hosted 87 events (57 in 2024) which could generate overnight stays at our local hotels. Our plan is to continue to develop, cultivate and grow new events into recurring annual events. Our outdoor field spaces have allowed us new opportunities to create and collaborate for outdoor events and activities. A portion of these funds will be used toward media campaigns aimed at raising awareness of the facility and attracting new users to bring their events and activities here. We partner with a variety of organizations facilitate and host their major events and tournaments, such as: Pacific NW Qualifier, Middle School Basketball Championships, AAU Hoopfest, ParaSport, EOT Basketball, PGC Basketball, AGF-Jiu-Jitsu, Evergreen Region Volleyball WE Surf SC, Spokane Sounders, ProVision Football, Lilac City Lacrosse. We share information with these groups about various hospitality options in the Spokane Valley and Liberty Lake areas for their participants and families. The 87 events hosted at the HUB which generate overnight stays generate an estimated $9 million in economic impact from people traveling from outside the greater Spokane area to attend these events. HUB Sports Center — 2026 Application Exhibit 3: Detailed Project Budget This is our proposed budget for 2026. Events Budget 2026 Projected Expenses HUB Sports Center Spokane Total Valley Match Prom otion/Advertisin $15,000 $5,000 $10,000 Marketing $25,000 $5,000 $20,000 Staffing $271,500 $85,000 $186,500 Operations $183,000 $50,000 $133,000 Total Expense $494,500 $145,000 $349,500 Promotion/Advertising are items in association with an event that assist in promotion and advertising of the event and facility to encourage participants and patrons to continue hosting their event at the HUB and material to share with others about our facility and region. Marketing is items that assist in telling our story and sharing about the events and activities that are upcoming and/or happening at the facility. Staffing is dedicated to operating these major events that are driving tourism and overnight stay opportunities. Operations are the utilities and supplies necessary to host these major events. HUB Sports Center — 2026 Application 4. Scope of Work a) We will actively pursue organizations and groups to bring their events to our facilities. Our strategy is to attract and retain organizations, primarily focused on youth, that will utilize our outstanding facilities for their events. Most of these groups have existing recurring events, which are already successful, but need room to expand. In addition, we program HUB sponsored events that complement our existing outside user group base and look to fill in gaps in our scheduling and meet activity demands. These funds would be utilized to market and promote the HUB sponsored events as well as to operate and maintain clean and professional facilities. We make a positive impression with our organizations and their event participants which encourages them to return year after year. The community benefits from both the "overnight" as well as the "daytrip" traveler to these events. The events provide the area with an opportunity to showcase all this community has to offer to families from other areas of the city, state and country. The overnight traveler provides the largest economic impact, but the daytrip traveler will also spend money on retail, gas and food locally. b) Spokane Valley does not have any other facilities like ours in their immediate vicinity. HUB Sports Center is able to attract, host, and retain a multitude of sporting events because of our staff, facilities, and partnerships. We focus on youth programming which attracts the largest group of people to come play, watch, and stay in the community. Spokane Valley has the best options for these families coming to our community with superior lodging, retail, and restaurant options. This is a wonderful partnership where HUB Sports Center is the attraction for families to come to the area and Spokane Valley is the location (hub) for all they want and/or need while they are in town. c) We partner with a variety of organizations facilitate and host their major events and tournaments, such as: Pacific NW Qualifier, Middle School Basketball Championships, AAU Hoopfest, ParaSport, EOT Basketball, PGC Basketball, AGF- Jiu-Jitsu, Evergreen Region Volleyball, WE Surf SC, Spokane Sounders SC, Stealth Lacrosse, ProVision Football and others. We share information with these groups about various hospitality options in the Spokane Valley and Liberty Lake areas for their participants and families. d) This project is a yearlong commitment to continue to bring more people to the area through the events and activities we attract, retain and host. e) This is not a seasonal activity as we are conducting activities throughout the year. Most of our established activities will be indoors, which isn't likely affected by weather. Our new outdoor fields will have some weather constraints with lightning, ice, and snow. However with a synthetic surface, activities will be available year- round pending those aforementioned potential weather issues. HUB Sports Center — 2026 Application City of Spokane Valley Lodging Tax Grant 2026 - Impact on Tourism Item 5 When requesting funds, applying organizations must provide an estimate of the following and a method for how those estimates were determined. Applicant: lCity of Spokane Valley Overall Attendance, Predicted: Enter the total number of people predicted to attend activity. When requesting funds, organizations should provide an estimate of the pttendance and a method for determining the actual attendance. Total Overall Attendance 33,671 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used to determine the attendance count (such as surveys, vehicle counts, hotel room reservations, etc.) The total attendance estimate was provided by Spokane Sports based on a working schedule of events currently in the pipeline for The Course for the 2026 season. The anticipated number athletes, coaches, officials and spectators for each event are tallied in a spreadsheet. Currently four events are identified as "won" with contracts pending, and eight events identified as having a 75% chance of actualization." The four confirmed events account for 21,517 of the estimated attendance. Actuals... Attendance, 50+ Miles, Predicted: Enter the number of people predicted to travel a distance of over 50 miles to attend the activity. Attendance, Out of State/Out of Country, Predicted: Enter the number of people predicted to travel from out of the state or country to attend the activity and a method for determining the actual attendance. Total traveling 50+ miles 16 836 Of total, attendees who traveled from another state or country 9 101 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. We utilized a conservative approach by estimating 50% attendance by non -locals traveling 50+ miles and 25% attendance by non -Washington residents in year 1. Note - it is expected that a large portion of the Washington visitors traveling 50+ miles will come from the west side of Washington. Page 1 of 3 Attendance, Paid for Overnight Lodging, Predicted: Enter the number of people predicted to pay for overnight lodging while attending the activity. Attendance, Did Not Pay for Overnight Lodging, Predicted: Enter the number of people predicted to attend the activity without paying for overnight lodging. Paid Accommodations Unpaid Accommodations 10,943 5,892 Select the method used to determine the attendance from the chart Structured Estimate below. ** Please Explain: Provide a short explanation about the specific type of method used. We took a conservative approach by estimating that out of the number of people traveling from more than 50+ miles away to attend events at The Course, 65% will pay for overnight lodging and 35% will attend the activities without paying for overnight lodging. Paid Lodging Nights, Predicted: Enter the number of predicted lodging nights associated with this activity. A lodging night is one or more persons occupying a room for a single night. When requesting funds, organizations should provide an estimate of figure and a method for determining it. Paid Lodging Nights* 7,667 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. The estimate was generated based on a combination of historical data from known events and industry standard calculations. For example, the Bob Firman Invitational and NXR events have existed in Boise, ID for over 10 years where Visit Boise played a part in collecting historical hotel pickup numbers. In the case of new events, industry standard calculations were used, for example for collegiate events: 2 athletes per room per night; for high school events: 4 athletes per room per night. Page 2 of 3 *Joint Legislative Audit and Review Committee defines the Paid Lodging Night as "One Lodging night = one or more persons occupying one room for one night" "Methods in determining actual or estimated number of visitors and/or paid room nights: Direct Count: Actual count of visitors using methods such as paid admissions or registrations, counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/ participants. A representative survey is a highly structured data collection tool, based on a defined random sample participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non- random manner that is not representative of all visitors or participants. Informal survey results be projected to the entire visitor population and provide a limited indicator of attendance because all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Other: (please describe) Page 3 of 3 6. Goals & Metrics Our success for these funds will be measured against our overall attendance from 2025 and growing by 2%. We will also measure the number of teams attending our HUB sponsored leagues and tournaments and growing that segment by 5%. FYI - Our overall attendance from 2024 was 198,815 including 6,500 from the fields. Projected for 2025 is 262,735 with 57,395 from the fields. Increased potential overnight stay events by 30 in 2025 with 24 being on the new fields. Increase HUB sponsored leagues and tournaments from 102 to 147. a) HUB Sports Center would utilize the grants monies in three categories: Tourism Marketing, marketing and operation of special events and festivals, and the operation of tourism related facilities owned or operated by non-profit organizations. b) Marketing our facility as a destination for major events and tournaments to outside organizations. Marketing our HUB tourism events to interested groups both locally and regionally and help reimburse some of the operating costs for these events. Reimburse operating costs from the events and tournament we collaborate with outside organizations to host their event at the HUB Sports Center. c) An additional economic impact to the Spokane Valley community is derived from events which draw families from the greater Spokane and Coeur d'Alene communities is also significant. These "day trip" people spend monies on gas, dining and shopping in Spokane Valley when they travel to the HUB Sports Center for a day event. Through supporting the HUB Sports Center with these funds, we will continue to play an important role in the economic development of Spokane Valley by bringing sports tourism events to the community. HUB Sports Center appreciates the support from Spokane Valley and strives to be a beneficial resource for the community. HUB Sports Center — 2026 Application BOARD OF DIRECTORS MEETING r ' r MINUTES August 14, 2025 — 7:30am // HUB Sports Center — Studio 3 Attendees: Jeff, Don, Grady, Brian, Nancy, Steve, Jennifer-z, Amber-z, Nicky-z, Jacquie-z, Fernando-z, Phil Guests: Heide, Shea -Lynn Excused: Hugh, John, Rob, Tim, Laura 1. Opening Prayer - Brian 2. Approval of July Meeting Minutes — MOTION: For Approval Nancy, 2nd Don. Pass: 11-0 3. Financial Update/Approval — MOTION: For Approval Brian, 2nd Nancy. Pass: 11-0 a. Balance Sheet / Income Statement Review were reviewed by the board. Phil commented on each statement and explained the differences in the Income Statement for major changes from July 2024 to July 2025. 4. Committee Updates/Discussions a. Executive Committee — Update i. Phil announced that next month will be the Annual meeting where we will vote on officer positions and potential new board members. If anyone is interested in an officer position, let Phil or Brian know ASAP. If anyone has suggestions for new board members, let Phil, Brian or Nancy know ASAP. We will have two open positions with Rob and Nicky stepping down. b. Finance i. Audit Update — Donations/Refunds from sales tax overpayments are progressing. Mary Pat is doing a fantastic job with these along with an assist from Sydne. Board expressed appreciation for their work. ii. As part of our ARP award from federal government, we are required to do a Single File Audit. We have received bids and have chosen to move forward with Baker -Tilly (Moss Adams). iii. Investment Recommendation by Finance Committee to keep funds in investment account with annual earnings. No decision from the board but took the information under advisement. c. Facility Committee Update i. Courts - New Mural looks amazing on the side of the building. The floor buckle is much more subtle as maintenance team has loaded weight on top to help reorient the boards to lay down and spread out. ii. Fields — Canopies will continue to be an issue in the wind. Look for a new solution in the future. Light Poles can be "repaired" and restored to keep warranty in place. Sound contractor and Security contractor will repair and reinstall their equipment. d. Events Committee Update i. HUB Breakfast — September 25, 2025. RSVP's are due by September 11 for table guests. We'll have a theme about building a bridge for future generations. ii. Crab Feed — March 14, 2026 5. Action Items a. HUB Field Construction Timeline i. Restrooms, Storage, Maintenance — Building options/timing: reviewing options for RFQ to get some bids out about the original building and ask for alternates with only building half the building. Then we don't have the architect and engineering fees to redesign a new building. b. Grant Application Approvals i. MOTION for approval by Brian and 2nd by Jeff: The Board of Directors approves and endorses the HUB Sports Center staff applying for Lodging Tax and Economic Development grants from Spokane Valley and Liberty Lake municipalities as well as other grant opportunities that open up with those cities as well as Spokane County. Pass 11-0. c. Motion for approval of updated Document Retention Policy. By Brian, 2nd by Nancy. Pass 11-0 6. Informational Items a. Legislative actions i. YAF-RCO Grant ($1.5M) need to make decision soon about committing to these funds from the state for the Phase 3 construction. Phil is working on reaching out to groups about matching funds since our other government requests went unfunded. ii. City Liberty Lake LIFT/TIF is still moving forward. Phil and the City staff are working together on the paperwork and hope to have info for approval at the next board meeting. b. Campaign Updates i. Public Phase — Field for Our Future 1. Campaign Financing no new updates 7. Other a. Board get together —AUGUST 21. We will have food from Qdoba and some games to play. Please bring your family and hang out with board and staff members. b. Apparel Order — please get your orders into Ryan by the 15t" so we can make an order have it before the next board meeting. c. HUB Night — USL Zephyrs — Sept 6 — let Phil know if you can attend and want to be part of the on -field activities pre -game. d. Meet new Staff — Shea -Lynn & Heide shared their backgrounds and why they are connected to the mission and purpose of the HUB. Next Board Meeting: September 11, 7:30am ANNUAL MEETING - elections 40� qb Board of Directors HUB Board of Directors HUB Staff Nancy Hill— Board President 2020 Phil Champlin — Executive Director Hugh Severs — Board Vice-Pres. 2022 Laura Frank — Board Secretary 2021 Jeff Grimes — Board Treasurer 2020 Don Savage — Exec. Com. Rep. 2020 Steven Anderson — Board Member 2020 Jennifer Bull — Board Member 2022 Grady Emmerson — Board Member 2024 John Guarisco — Board Member 2020 Jacquie Holloway — Board Member 2024 Fernando Jauretche — Board Member 2024 Amber Marlow — Board Member 2022 Brian Prior — Board Member 2022 Tim Welsh — Board Member 2024 Ryan Barbieri — Program Director Mary Pat Davoren — Office Manager Shea -Lynn Gerred — Program Coordinator Heide Wehr — Dev Coordinator Sydne Wheeler — Administrative Assistant 9. Annual Operational Budget This is our proposed budget for 2026. Budget Draft 2026 HUB SPORTS CENTER Income Studio/Office Rentals $15,000 Court/Facility Rentals $325,000 Field Rentals $130,000 HUB Programs $175,000 Vending/Concessions $30,000 Donations $160,000 Sponsorship $125,000 Grants $160,000 Miscellaneous $15,000 Total Income $1,135,000 Expenses Facility Supplies $125,000 Equipment Purchase $35,000 Maintenance/Repairs $70,000 Advertising/MI<tg $40,000 Insurance $35,000 Utilities $90,000 Taxes $80,000 Contractors $60,000 Payroll, Taxes & Benefits $590,000 Miscellaneous $10,000 Total Expense $1,135,000 Net into Reserve Acct $0 HUB Sports Center - 2026 Application HUB Sports Center Events Schedule 2026 DATES EVENTS Est. January 2, 2026 WE Surf Select Camp x3 500 January 3, 2026 ERVA Power League 1250 January 4, 2026 ERVA Power League 1250 January 10, 2026 ERVA Winter Warm Up Tournament 1250 January 11, 2026 ERVA Winter Warm Up Tournament 1250 January 17, 2026 Spokane Velocity Tryouts x2 100 January 17, 2026 Winter Freeze Basketball x2 1200 January 24, 2026 ERVA Block Party Tournament 1250 January 24, 2026 ERVA Block Party Tournament 1250 January 31, 2026 WE Surf Futsal Tournament 750 February 1, 2026 ERVA Spike Storm Tournament 1250 February 1, 2026 WE Surf Soccer Games 600 February 7, 2026 ERVA Power League 1250 February 8, 2026 ERVA Power League 1250 February 14, 2026 ERVA Region Rumble x3 1250 February 22, 2024 Proving Grounds MMA Event 300 February 21, 2026 AAU Basketball Tournament x2 1250 February 25, 2024 State B Teams 200 February 28, 2026 ERVA Power League 1250 February 28, 2026 WE Surf Soccer Games 600 March 1, 2026 ERVA Power League 1250 March 1, 2026 WE Surf Soccer Games 600 March 7, 2026 Pro Vision Football Tournamentx2 500 March 7, 2026 ERVA Adult Volleyball Tournament 600 March 13, 2026 Middle School Basketball Tournament - Girls x3 1000 March 20, 2026 Middle School Basketball Tournament - Boys x3 1000 March 21, 2026 WE Surf Soccer Games 600 March 21, 2026 WE Surf Soccer Games 600 March 22, 2026 WE Surf Soccer Games 600 March 28, 2026 PNQ Volleyball x3 2500 April 3, 2026 PNQ Volleyball x3 2500 April 4, 2026 WE Surf Soccer Games 600 April 5, 2026 WE Surf Soccer Games 600 April 10, 2026 Battle of the Nations - Native Basketball x3 1200 April 18, 2026 INK Volleyball Tournamentx2 1250 April 25, 2026 ERVA Regional Volleyball Championships x2 1250 April 26, 2026 WE Surf Soccer Games 600 May 2, 2026 Belle's Blastoff Basketball Tournament x2 750 May 2, 2026 WE Surf Soccer Games 600 May 3, 2026 WE Surf Soccer Games 600 May 29, 2026 EOT Basketball Tournament 1200 May 9, 2026 Inland NW Volleyball Showcase x2 150 May 9, 2026 WE Surf Soccer Games 600 May 10, 2026 WE Surf Soccer Games 600 May 16, 2026 On Summer's Edge Warehouse x2 750 May 16, 2026 WE Surf Soccer Games 600 May 10, 2026 WE Surf Soccer Games 600 May 22, 2026 Proving Grounds MMA Event 300 May 30, 2026 ERVA Selection Camp x2 250 June 13, 2026 Roll -A -Lot Jui Jitsu Tournament 750 June 20, 2026 All State Girls Basketball Showcase 1200 June 22, 2026 PGC Basketball Camp x5 80 June 29, 2026 NBC Basketball Team Camp x4 150 July 7, 2026 Summer Volleyball League x4 (Tuesdays) 1250 HUB Sports Center Events Schedule 2026 July 10, 2026 Summer Slam Basketball Tournament x3 500 July 14, 2026 Breakthrough Basketball Camp x3 60 July 21, 2026 Jen Greeny Elite VB Clinic 100 July 24, 2026 Proving Grounds MMA Event 300 August 1, 2026 Pat Powers Volleyball Camp x2 75 July 27, 2026 Nigel Williams -Goss Basketball Camp x3 100 August 8, 2026 Mid -Columbia Hoops Basketball Tournament x2 1250 August 22, 2026 Heat Check Adult Basketball Tournament x2 400 September 3, 2026 Paralyzed Veterans of America Wheelchair BK x3 50 September 12, 2026 Spokane Impact Soccer Tournament 500 September 25, 2026 Proving Grounds MMA Event 300 October 3, 2026 Breakthrough Basketball Camp x2 60 October 10, 2026 Mid -Columbia Hoops Basketball Tournament x2 1250 October 10, 2026 WE Surf Soccer Games 600 October 17, 2026 Spokane Showdown Wheelchair Basketball x2 800 October 17, 2026 WE Surf Soccer Games 600 October 23, 2026 Proving Grounds MMA Event 300 October 24, 2026 AAU Boo Ball Basketball Tournament x2 1250 October 31, 2026 WE Surf Soccer Games 600 October 31, 2026 PGC Basketball Camp x2 60 November 8, 2026 WE Surf Futsal Tournament 750 November 14, 2026 Gonzaga Club Volleyball Tournament x2 500 November 21, 2026 ERVA Feast Mode Adult Volleyball Tournament 200 November 21, 2026 WE Surf Soccer Games 600 November 28, 2026 Mid -Columbia Hoops Basketball Tournament x2 1250 December 5, 2026 Kokua Girls Volleyball Tournament x2 1250 December 12, 2026 WE Surf Soccer Games 600 December 12, 2026 EW Surf Futsal Tournament 750 December 13, 2026 ERVA Sizzler Warm Up Adult Volleyball 400 December 19, 2026 AAU Santa Slammer Basketball Tournament x2 1250 December 26, 2026 HUB/ERVA Frost Fest Jamboree 1000 Green - Field Events Yellow - HUB Events White - Rental Events Tracking information In State Out of In State Out of Dates HUB Tourism Events 2025 < 50 State < 50 > 50 State > 50 January 3, 2025 WE Surf Select Camp x3 47 2 116 99 January 4, 2025 ERVA Power League 10 3 4 3 January 5, 2025 ERVA Power League 12 2 3 3 January 11, 2025 ERVA Winter Warm Up Tournament 10 12 4 4 January 12, 2025 ERVA Winter Warm Up Tournament 9 7 2 8 January 18, 2025 Spokane Velocity Tryouts x2 January 18, 2025 Winter Freeze Basketball x2 31 9 1 8 January 25, 2025 ERVA Block Party Tournament 11 6 3 1 January 25, 2025 ERVA Block Party Tournament 9 4 7 5 February 1, 2025 WE Surf Futsal Tournament 47 6 17 0 February 2, 2025 ERVA Spike Storm Tournament 7 3 9 10 February 2, 2025 WE Surf DPL vs C WS (Yakima) February 8, 2025 ERVA Power League 9 3 5 3 February 9, 2025 ERVA Power League 12 3 3 3 February 15, 2025 ERVA Region Rumble x3 7 9 10 9 February 23, 2024 Proving Grounds MMA Event February 22, 2025 AAU Basketball Tournament x2 13 3 3 9 February 26, 2024 State B Teams 0 0 5 0 March 1, 2025 ERVA Power League 9 3 5 3 March 1, 2025 WE Surf DPL vs MRFC (Mt. Rainier) March 2, 2025 ERVA Power League 12 3 3 3 March 2, 2025 WE Surf DPL vs WW Surf (Seattle) M arch 7, 2025 Middle School Basketball Tournament - Girls x3 3 0 60 0 March 14, 2025 Middle School Basketball Tournament - Boys x3 1 1 89 5 March 15, 2025 Pro Vision Football Tournament x2 26 3 15 6 March 22, 2025 PNQ Volleyball x3 4 1 23 35 March 22, 2025 WE Surf GA vs Liverpool FC (Issaquah) March 23, 2025 WE Surf GA vs Seattle Reign March 28, 2025 PNQ Volleyball x3 6 2 21 35 March 22, 2025 WE Surf GA vs Valencia CF (Seattle) April 4, 2025 Battle of the Nations - Native Basketball x3 2 3 15 44 April 5, 2025 WE Surf EA vs XL Athletico (Bellevue) April 6, 2025 WE Surf EA vs WW Surf (Seattle) April 12, 2025 INK Volleyball Tournament 4 5 9 12 April 13, 2025 INK Volleyball Tournament 3 4 6 9 April 19, 2025 ERVA Adult Volleyball Tournament April 26, 2025 ERVA Regional Volleyball Championships x2 12 7 8 2 April 27, 2025 WE Surf GA vs Columbia Premier (Vancouver) May 3, 2025 Belle's Blastoff Basketball Tournament x2 May 3, 2025 WE Surf GA vs Capital FC May 4, 2025 WE Surf GA vs Eugene Metros (Oregon) May 30, 2025 EOT Basketball Tournament 14 1 2 12 May 10, 2025 Inland NW Volleyball Showcase x2 14 4 13 4 May 10, 2025 WE Surf GA vs Washington Rush (Everett) May 11, 2025 WE Surf GA vs Seattle Celtic May 17, 2025 On Summer's Edge Warehouse x2 4 1 2 9 May 17, 2025 WE Surf GA vs Oregon Premier May 11, 2025 WE Surf GA vs Seattle Celtic May 23, 2025 Proving Grounds MMA Event May 31, 2025 ERVA Selection Camp x2 10 1 26 18 June 14, 2025 Roll -A -Lot Jui Jitsu Tournament June 21, 2025 All State Girls Basketball Showcase 11 0 80 0 June 23, 2025 PGC Basketball Camp x5 30 5 8 41 June 30, 2025 NBC Basketball Team Camp x4 2 1 4 3 July 8, 2025 Summer Volleyball League x4 (Tuesdays) 13 8 4 7 July 11, 2025 Summer Slam Basketball Tournament x3 8 1 1 8 1 2 July 15, 2025 113reakthrough Basketball Camp x3 July 18, 2025 ISummer Slam Basketball Tournament x3 5 1 1 1 5 11 264 players 20 teams 20 teams 30 teams 26 teams 49 teams 21 teams 25 teams 70 teams 29 teams 20 teams 21 teams 35 teams 28 teams 5 teams 20 teams 21 teams 63 teams 96 teams 50 teams 64 teams 64 teams 30 teams 22 teams 22 teams 43 teams 29 teams 35 players 16 teams 55 players 91 players 83 players 10 teams 32 teams 19 teams 12 teams July 22, 2025 Breakthrough Basketball Camp x3 July 22, 2025 Jen Greeny Elite VB Clinic July 25, 2025 Proving Grounds MMA Event August 2, 2025 Pat Powers Volleyball Camp x2 July 28, 2025 Nigel Williams -Goss Basketball Camp x3 71 15 4 9 August 9, 2025 Mid -Columbia Hoops Basketball Tournament x2 23 1 13 1 5 August 23, 2025 Heat Check Adult Basketball Tournament x2 September 4, 2025 Paralyzed Veterans of America Wheelchair BK x3 September 13, 2025 Spokane Impact Soccer Tournament 1 0 0 3 September 26, 2025 Proving Grounds MMA Event October 4, 2025 Breakthrough Basketball Camp x2 October 11, 2025 Mid -Columbia Hoops Basketball Tournament x2 October 11, 2025 WE Surf Soccer Games October 18, 2025 Spokane Showdown Wheelchair Basketball x2 October 18, 2025 WE Surf Soccer Games October 24, 2025 Proving Grounds MMA Event October 25, 2025 AAU Boo Ball Basketball Tournament x2 November 1, 2025 WE Surf Soccer Games November 1, 2025 PGC Basketball Camp x2 November 9, 2025 WE Surf Futsal Tournament November 15, 2025 Gonzaga Club Volleyball Tournament x2 November 22, 2025 ERVA Feast Mode Adult Volleyball Tournament November 22, 2025 WE Surf Soccer Games November 29, 2025 Mid -Columbia Hoops Basketball Tournament x2 December 6, 2025 Kokua Girls Volleyball Tournament x2 December 13, 2025 WE Surf Soccer Games December 13, 2025 EW Surf Futsal Tournament December 14, 2025 ERVA Sizzler Warm Up Adult Volleyball December 20, 2025 AAU Santa Slammer Basketball Tournament x2 December 27, 2025 HUB/ER VA Frost Fest Jamboree *Outdoor Events 29.8% 8.4% 36.2% 25.6% In State Out of State In State Out of State 'HUB Events Highlighted < 50 < 50 > 50 > 50 Teamsj 34.2% 1 11.8% 1 30.5% 1 23.6% Playersl 35.5% 1 9.0% 1 33.7% 1 21.8% 99 campers 42 teams 4 teams 24 teams 34 teams 25 teams 28 teams 18 teams 9. Spokane Valley Heritage Museum Updated at Sep 29, 2025 Submission Date Sep 29, 2025 Company/Organization Name Spokane Valley Heritage Museum Full Name of contact person for Jayne Singleton application/proposal Address E 12114 Sprague Ave, PO Box 141341 Spokane Valley, Washington, 99214-1341 Phone Number (509) 922-4570 E-mail spokanevalleymuseum@gmail.com Is the organization currently a registered Yes 501(c)(3) or (c)6 non-profit agency? Please upload IRS determination letter or certificate Is the organization a Municipality or No Public Facilities District? Project Title 2026 Marketing of Spokane Valley Museum Exhibits, Programs & Events Brief description of project The project consists of marketing and advertising the Museum to a targeted market area. The Museum creates opportunities for tourists to visit through engaging exhibits that have a wide appeal. History programs, events and conferences also bring visitors to the Museum, and to Spokane Valley. Total Project/Program Budget (in USD) 38,500 Grant amount requested (in USD) 38,500 Matching funds (if any) and source In -kind donations of time and marketing knowledge. The City typically requires commercial Yes general liability insurance in the amount of $2M per occurrence and $2M aggregate, and to name the City as additionally insured for the entire term of the grant agreement. Can your organization provide this insurance coverage? Does your organization own or operate No any vehicles? Does your organization have No employees? Please provide proof of workers compensation coverage. Upload workers compensation coverage Name and Title of Authorized Signatory Jayne Singleton Director for contracts 1. Business Statement 2. Project Summary 3. Detailed Project Budget 4. Scope of Work 5. Impact on Tourism 6. Goals and Metrics I 7. Project Authorization 21 8. Board of Directors/Principal Staff I 9. Annual Operational Budget 10. Additional Presentation Materials (may be a PowerPoint file) ft 11. Impact on Tourism from prior projects - Optional. If your organization received funding from the City of Spokane Valley in the past, consider providing estimates or actuals of tourism impacts and the number of visitors generated to further support your current proposal. 1. Business Statement Organization name: Spokane Valley Heritage Museum Address: 12114 E Sprague Ave PO Box 141341 Spokane Valley WA 99206 Contact Name: Jayne Singleton, Director 509-922-4570 Brief Description & Organization Overview: The Spokane Valley Heritage Museum's Board of Directors respectfully submits a grant request to the Lodging Tax Grant Program to assist with the Museum's ability to serve the public. The Spokane Valley Heritage Museum is a 501 c 3 non- profit organization recognized by the IRS. In March of 2004, the City of Spokane Valley transferred ownership of the Opportunity Township Hall to the Spokane Valley Heritage Museum (SVHM) organization for the purpose of establishing a museum for our community. The Hall was erected in 1912 as the governmental building for the Opportunity Township. The Hall has served as a center of community activity for over 111 years. The Museum's staff succeeded in listing the Opportunity Township Hall on the State and National Historic Registers. The hall is the last remaining township hall in the State of Washington according to the Washington State Dept of Archeology. It is a unique landmark of our community and one of the few remaining historical buildings in the Spokane Valley. It is a fitting purpose for the building to house the heritage of our community. The SVHM has been serving the community, tourists and students for over 20 years. An extraordinary cultural asset now exists in our community as a repository for the heritage of our community. The Museum is a tourist destination. Primary Functions: The SVHM has many functions. The Museum benefits the community directly by serving as a repository, a center of community pride, a resource for students, a place to bring visitors to and as a tourist attraction. The Museum is the guardian of our community history. The SVHM presents the history of the Spokane Valley through community outreach, programs and exhibits. The SVHM also hosts student field trips educating students about our heritage. The archives collection consists of over 26,153 historical documents, maps, deeds, photos, manuscripts, oral histories, artifacts and more, which draw family search and genealogy researchers from across the state and the country. The archives also provide historical content for businesses, residents, tourists and municipalities. The museum serves as a welcome center for visitors to our area, a resource for students and citizens, and a center of community pride. Every sector of the community has visited and embraced the SVHM. Tourists from all over the USA and outside our borders have come to the Spokane Valley and visited the museum. Museums are economic development cornerstones, functioning as the foundation of a city's heritage and the stewards of its history. Mission Statement: "To collect, preserve and exhibit the heritage and culture of the Spokane Valley for the inspiration and education of the community, and to share our heritage with visitors to our area through engaging and interactive exhibits and programs" 2. Project Summary The project we are requesting funding for is targeted marketing through advertising and promoting of the SVHM and its 2026 exhibits, programs and events to E WA, N ID and Southern British Columbia which are designed to draw tourists to the Spokane Valley Museum. 1) Currently, there are no other marketing grants to pursue. 2) The SVHM has been and is self-sustaining. Additional marketing funds would allow the SVHM to broaden its reach and increase frequency for advertising the Museum and its exhibits, programs, and events outside the region. 3) The SVHM has demonstrated its commitment to partnerships with organizations and tourist related services in assisting with promotion and offers of discounts to travelers. The Smithsonian exhibits that the SVHM hosted were highly successful in increasing visits to the Museum and to Spokane Valley hotels, services and restaurants. 4) The SVHM curates and hosts exhibits that have a broad range of appeal. For example, the 2025 exhibit, The American Revolution, drew 411 visitors from beyond 50 miles, with 32 of those visitors staying in overnight lodging. 5) The 2026 schedule includes a traveling Smithsonian exhibit. Smithsonian exhibits draw visitors from beyond the region, as well as visitors from outside our state. The WA State Visitors Guide display advertisement drew visitors from out of state. Both are proven methods of bringing tourists to the SVHM and to the Spokane Valley. 6) 2026 is the Declaration of Independence's 250t" anniversary. The Museum will host 2 different exhibits that will interpret and celebrate the anniversary. Those exhibits will draw visitors from outside the region as well. The SVHM tracks actual visitor data by capturing information from visitors at the point of entry to the Museum. Visitors fill out a guest log asking where the visitor is from, where they are staying and how the visitor found the Museum. This information is compiled annually. Heritage and Cultural tourism remain the largest growing segment of the tourism industry. A significant demographic of tourism is the "family search, genealogy" traveler. The museum's extensive archive collection draws that demographic from all over the U.S. and beyond. The SVHM is an affiliate of the Washington State Historical Society. The Museum also belongs to Museum organizations such as the American Association of Museums, the Washington Museum Association as well as other organizations whose function is to provide innovative approaches to museum engagement with the regional community, and with tourists. The Municipal Research and Services Center includes Museums as economic development partners for municipalities. 2026 Marketing Museum Budget 3. Detailed Project Budget: Tourism Impact Marketing The goal of the budget is to advertise Museum exhibits and events to a broad area of E WA, N ID & W MT, S British Columbia Items Amounts A. Moments That Made Us -America's 250th exhibit: design ad content, print media, streaming ads, online ads, social media, broadcast media $ 5,000.00 B. Traveling Smithsonian Exhibit: Votes for Women: design ad content, print media, streaming ads, social media ads, online ads $ 5,000.00 $ 5,000.00 C. The Spokane River Crisis: From Idaho to the Columbia River: Design print media, streaming ads, online ads, social media. $ 5,000.00 D. Public Programs/History Presentations $ 3,000.00 E. Declaration 1776: The Big Bang of Modern Democracy design ad content, print media, streaming ads, social media ads, broadcast media $ 10,000.00 WA State Visitors Guide $ 5,500.00 Total 38,500.00 4. Scope of Work The SVHM's 2026 marketing campaign focuses on the Museum's broad appeal exhibits, programs and events, which increase tourism from outside the region. The marketing campaign dates are January 2026 through December 2026. The Museum is increasing tourism in Spokane Valley through advertising hosted exhibits that have broad appeal, attracting attendees from regions outside of our area. Visitors avail themselves of other services in the Spokane Valley as well. The 2026 exhibit, event and presentation schedule includes: • Traveling Smithsonian exhibit, "Votes for Women". The SVHM was selected to host 5 previous exhibits in the past. These exhibits were proven draws for attracting a wide geographical audience to the SVHM. • Traveling exhibit from Gilder Lehrman Institute: "Declaration 1776, Big Bang of Democracy". • Traveling exhibit from WA State Historic Society: "Moments That Made US" an exhibit commemorating the 250th anniversary of the Declaration of Independence". • Spokane River Crisis: From Lake CDA, ID to the confluence with the Columbia River, the exhibit spotlights the issues with the history and life of the Spokane River. • Advertisement in the WA State Visitor Guide. • Promote/advertise Public History Programs, presentations and other 2026 exhibits that have a broad market reach and appeal. There are no seasonal constraints. All exhibits will be located at the SVHM. City of Spokane Valley Lodging Tax Grant 2026 - Impact on Tourism Item 5 When requesting funds, applying organizations must provide an estimate of the following and a method for how those estimates were determined. Applicant: lCity of Spokane Valley Overall Attendance, Predicted: Enter the total number of people predicted to attend activity. When requesting funds, organizations should provide an estimate of the pttendance and a method for determining the actual attendance. Total Overall Attendance 33,671 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used to determine the attendance count (such as surveys, vehicle counts, hotel room reservations, etc.) The total attendance estimate was provided by Spokane Sports based on a working schedule of events currently in the pipeline for The Course for the 2026 season. The anticipated number athletes, coaches, officials and spectators for each event are tallied in a spreadsheet. Currently four events are identified as "won" with contracts pending, and eight events identified as having a 75% chance of actualization." The four confirmed events account for 21,517 of the estimated attendance. Actuals... Attendance, 50+ Miles, Predicted: Enter the number of people predicted to travel a distance of over 50 miles to attend the activity. Attendance, Out of State/Out of Country, Predicted: Enter the number of people predicted to travel from out of the state or country to attend the activity and a method for determining the actual attendance. Total traveling 50+ miles 16 836 Of total, attendees who traveled from another state or country 9 101 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. We utilized a conservative approach by estimating 50% attendance by non -locals traveling 50+ miles and 25% attendance by non -Washington residents in year 1. Note - it is expected that a large portion of the Washington visitors traveling 50+ miles will come from the west side of Washington. Page 1 of 3 Attendance, Paid for Overnight Lodging, Predicted: Enter the number of people predicted to pay for overnight lodging while attending the activity. Attendance, Did Not Pay for Overnight Lodging, Predicted: Enter the number of people predicted to attend the activity without paying for overnight lodging. Paid Accommodations Unpaid Accommodations 10,943 5,892 Select the method used to determine the attendance from the chart Structured Estimate below. ** Please Explain: Provide a short explanation about the specific type of method used. We took a conservative approach by estimating that out of the number of people traveling from more than 50+ miles away to attend events at The Course, 65% will pay for overnight lodging and 35% will attend the activities without paying for overnight lodging. Paid Lodging Nights, Predicted: Enter the number of predicted lodging nights associated with this activity. A lodging night is one or more persons occupying a room for a single night. When requesting funds, organizations should provide an estimate of figure and a method for determining it. Paid Lodging Nights* 7,667 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. The estimate was generated based on a combination of historical data from known events and industry standard calculations. For example, the Bob Firman Invitational and NXR events have existed in Boise, ID for over 10 years where Visit Boise played a part in collecting historical hotel pickup numbers. In the case of new events, industry standard calculations were used, for example for collegiate events: 2 athletes per room per night; for high school events: 4 athletes per room per night. Page 2 of 3 *Joint Legislative Audit and Review Committee defines the Paid Lodging Night as "One Lodging night = one or more persons occupying one room for one night" "Methods in determining actual or estimated number of visitors and/or paid room nights: Direct Count: Actual count of visitors using methods such as paid admissions or registrations, counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/ participants. A representative survey is a highly structured data collection tool, based on a defined random sample participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non- random manner that is not representative of all visitors or participants. Informal survey results be projected to the entire visitor population and provide a limited indicator of attendance because all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Other: (please describe) Page 3 of 3 6. Goals and Metrics The SVHM's primary goal is to attract visitors to the Museum, which increases tourism to the Spokane Valley as tourists stay in hotels, dine and shop. Additionally, the SVHM strives to create an engaging memorable experience for the visitor which leaves a positive impression of the Museum and of our community's identity and history. Tourists are informed of hotels, restaurants, wineries, historic sites and other attractions and services in the Spokane Valley and are encouraged to spend more time in the Spokane Valley. Tourists are informed of the Visitor information brochures on site. Metrics Evaluation data is collected directly from the Museum's guest log. Visitors fill out the log, providing specific information: Where are you from? How did you hear about the Museum? What attracted you to visit? Where are you staying? An exit survey is utilized to gauge the visitor experience. Visitors are asked if they are going to dine or experience other amenities in the Spokane Valley. Other data may be collected such as shopping plans or other things to do that the visitor may be taking in. Funding from the Lodging Tax Grant would positively impact the SVHM's ability to increase reach and frequency of advertising, allowing for greater awareness of the opportunities available for tourism at the Museum and in the City of Spokane Valley. July 15th minutes con't • the museum online collection. The new system of inputting information will begin soon. • Lisa brought up the locking mechanism of the large gate by the windmill is not functioning correctly. Museum will call Northwest Fence for a service call. • Marilyn brought up the idea of a central key ring with all the keys, labeled, in case of emergency. Pat will do that. • Lodging Tax Grant 2026: Vote was unanimous to have Jayne and Nancy write and submit a grant application when it becomes available on the city website. Old Business Project 2025-3: Install 1964 Texaco filling station sign update: Chuck. Mostly painted. Power to the top of it so far. Might move the drive in sign for a gas station facade. Project 2025-5: New furnace: need 2 other bids before winter. Project 2025-6: Water barrier front of building: Pat, Nathan, Chuck? Project 2025-7: "No parking" signs on west side of parking lot: Pat Walt's is making the signs. Pat has a plan of how to mount them. Materials are at the museum. Pat will coordinate with Nathan. Dean volunteered to assist. Next Meeting: Tues Aug 19th, 5:30 meal, 6pm mtg Meeting adjourned: 7:08pm Respectfully submitted, Jaime Mcleod Qk6rpokane'Ualley 12 I-Ne tic �1CUM Spokane Valley Heritage Museum Board of Directors 2025-26 Board Chair Dr Bill Phillips Vice Chair Tom McArthur Treasurer Nancy Pulham Secretary Jaime McLeod Bookkeeper Joyce Mann Member Tom McArthur Member Bill Crawford Member Pat Wallace Member Nathan Riley Member Marilyn Miller Member Janie Gottschaulk Member Lisa Collins Member Barry Conklin Member Dean Heitt Member Will Mellick Staff: Jayne Singleton, Director, Grant Writer, Valley Historian IT/Website Management: Lisa Faulkner Marketing/Social Media: Nichole Bogarosh 2026 Proposed Operating Budget Spokane Valley Heritage Museum Projected Revenue Jan 1, 26 Dec 31, 26 Notes all figures are estimated Membership/private 5,000.00 Estimated Entry donation 25,000.00 Estimated Corporate Contributions 8,000.00 Estimated Auction & Fundraisers 10,000.00 Estimated Gift Shop 1,000.00 Estimated Photo & Archives research sales 2,500.00 Estimated L Tax Grant 38,500.00 estimated Legislature Appropriation Balance 199,000.00 restricted to bldg restoratioon Total Projected Revenue 289,000.00 Projected Operating Expense Exhibit Production Expense 5,000.00 Exhibit Marketing Expense 8,000.00 Fundraising, Event, Program Expense 3,000.00 Tourism Marketing & Promotion 10,000.00 (in kind: 22,000) Staff 25,300.00 Property Tax 1,500.00 Insurance -Liability 4,500.00 Postage 900.00 Professional Assoc. Dues/Subscriptions 600.00 WMA, AAM Building Repairs/Maintenance/Security 210,000.00 West fagade restoration/new furnace a/c Staff Development/Training 1,000.00 Supplies -Office 3,500.00 Supplies -Museum 2,500.00 Supplies -archival 3,000.00 Telephone/Intemet 1,650.00 Travel workshops/development 500.00 Utilities/Sewer/Heat/Elect/Water 5,500.00 Sales Tax 300.00 Repro/digital cost 1,500.00 Photo Sales expense 750.00 Total Projected Expense 289,000.00 proposed by Budget Comm 9.15.25 10. Inland Northwest Wildlife Council Updated at Sep 29, 2025 Submission Date Sep 29, 2025 Company/Organization Name Inland Northwest Wildlife Council Full Name of contact person for Melannie Jones application/proposal Address 6116 N. Market St. Spokane, Washington, 99208 Phone Number (509) 487-8552 E-mail info@inwc.org Is the organization currently a registered Yes 501(c)(3) or (c)6 non-profit agency? Please upload IRS determination letter or certificate H, Is the organization a Municipality or Public No Facilities District? Project Title Big Horn Outdoor Adventure Show Marketing &Tourism Growth Initiative Brief description of project This project will expand the Big Horn Outdoor Adventure Show's marketing and advertising reach to attract more visitors from outside the Spokane Valley region and encourage multi -day stays. By investing in digital advertising, targeted regional campaigns, keynote speakers, and an upgraded event website with visitor resources, the Show will grow into a true destination event, generating increased overnight stays, local spending, and long-term tourism benefits for Spokane Valley. Total Project/Program Budget (in USD) $355,500 Grant amount requested (in USD) 75000 Matching funds (if any) and source The City typically requires commercial Yes general liability insurance in the amount of $2M per occurrence and $2M aggregate, and to name the City as additionally insured for the entire term of the grant agreement. Can your organization provide this insurance coverage? Does your organization own or operate any No vehicles? Does your organization have Yes employees? Please provide proof of workers compensation coverage. Upload workers compensation coverage Name and Title of Authorized Signatoryfor Melannie Jones contracts 1. Business Statement a 2. Project Summary a 3. Detailed Project Budget a 4. Scope of Work a 5. Impact on Tourism a- 6. Goals and Metrics a- 7. Project Authorization a- 8. Board of Directors/Principal Staff a- 9. Annual Operational Budget a- a 10. Additional Presentation Materials (may be a PowerPoint file) a- a a 11. Impact on Tourism from prior projects - Optional. If your organization received funding from the City of Spokane Valley in the past, consider providing estimates or actuals of tourism impacts and the number of visitors generated to further support your current proposal. Business Statement Organization: Inland Northwest Wildlife Council (INWC), a 501(c)(3) nonprofit headquartered in Spokane, WA Contact: Melannie Jones, Executive Director, INWC & Chair, Big Horn Outdoor Adventure Show Email: info e,inwc.org I Office: 509-487-8552 1 Cell: 509-671-0630 Mission Statement The mission of the Inland Northwest Wildlife Council is to act in accordance with what is best for all fish and wildlife species while emphasizing and maintaining responsible sportsmanship. Our commitment is to work for the betterment of fish and wildlife, to create a positive sportsman's image, and to protect, create, and enhance fish and wildlife habitat and the environment, with special attention given to our immediate geographical area. Organizational Overview Founded in 1951, the Inland Northwest Wildlife Council (INWC) is one of Washington's oldest independent wildlife conservation organizations. For more than 70 years, we have advanced conservation through hands-on habitat restoration, youth engagement, public access improvements, and education. The Council is led by a volunteer board and supported by hundreds of dedicated volunteers alongside two staff members who manage daily operations. Primary Functions and Purpose The INWC carries out its mission through conservation projects, outdoor education, and public engagement. Signature efforts include Kids Fishing Day, which introduces approximately 1,000 young anglers annually to fishing and environmental stewardship, and accessible programs that provide opportunities for individuals with disabilities to enjoy the outdoors. We also partner with regional organizations to broaden outdoor education opportunities and expand community participation. Our flagship program, the Big Horn Outdoor Adventure Show (BHS), held every March in Spokane Valley, is both the Council's largest fundraiser and a conservation program in its own right. As one of the oldest nonprofit outdoor shows in the U.S., the BHS attracts an average of 13,000+ attendees annually, including vendors, families, and outdoor enthusiasts from across the Northwest and beyond. Through its vendors, speakers, demonstrations, and nonprofit partners, the BHS educates the public, fosters stewardship, and generates significant overnight tourism and economic activity in Spokane Valley. Summary By combining volunteer -led conservation projects, inclusive outdoor programs, youth education, and the nationally recognized Big Horn Outdoor Adventure Show, the INWC ensures that our region remains a vibrant hub for outdoor enthusiasts while protecting the wildlife and natural resources that define it. Project Summary The Big Horn Outdoor Adventure Show (BHS) is one of the Inland Northwest's most enduring and recognized outdoor events, bringing together families, outdoor enthusiasts, and conservation partners for nearly six decades. Hosted annually at the Spokane County Fair and Expo Center in Spokane Valley, the BHS draws thousands of attendees from across Washington, Idaho, Montana, Oregon, and beyond. More than just an exposition, the BHS serves as a vital conservation program in its own right, highlighting outdoor recreation, wildlife stewardship, and community engagement, while also providing the primary source of funding for the Inland Northwest Wildlife Council's year-round conservation efforts. For the 2026 show, the BHS is launching an ambitious expansion of its educational and experiential programming. The seminar series, traditionally limited to a few rooms, will grow into a multi -day attraction featuring keynote speakers, industry and regional experts, conservation leaders, and hands-on demonstrations. These offerings are designed to transform the show into a destination event, giving attendees more reasons to stay longer and return year after year. Alongside the seminars, we will continue to highlight proven attractions that families know and love, including youth programs such as Fishing World and conservation booths like Disabled Access and Pheasant Chicks. These activities carry forward traditions that connect generations, while also reflecting our mission to make the outdoors accessible to everyone. The key to this expansion lies in strategic marketing and advertising. With support from the Spokane Valley Lodging Tax Advisory Committee, we will invest in a robust, multi -channel campaigndigital, print, streaming, and broadcast —focused on reaching out -of -area visitors who are most likely to require overnight stays. A fully rebuilt, mobile -friendly website will serve as the hub of this effort, featuring streamlined ticketing, seminar schedules, and a "Plan Your Visit" page that connects attendees to Spokane Valley hotels, restaurants, and travel resources. The BHS already draws an average of 13,000+ attendees annually, but with expanded programming and enhanced marketing, we are projecting significant growth in attendance and overnight tourism. By attracting both first-time visitors and those who choose to extend their stay to experience multiple days of seminars and activities, the BHS will directly contribute to Spokane Valley's tourism economy. Detailed Project Budget The 2026 Big Horn Outdoor Adventure Show has a total projected budget of $465,000 in income and $355,500 in expenses. The Show is sustained through ticket sales, vendor fees, and sponsorships, which cover core operations. The Inland Northwest Wildlife Council (INWC) is requesting $75,000 in LTAC support for targeted marketing and program enhancements directly tied to increasing out-of-town visitation and overnight stays in Spokane Valley. LTAC Request Breakdown • Website Redevelopment — $15,000 Complete rebuild of the Big Horn Show website with mobile responsiveness and a new "Plan Your Visit" page highlighting Spokane Valley lodging, dining, and travel resources. Advertising — $50,000 o Radio: $10,000 (regional buys in out -of -area markets) o Digital/Social: $30,000 (geo-targeted campaigns in Montana, Oregon, Western WA, Idaho, and Canada) o Print: $5,000 (regional outdoor/tourism publications) o Graphic Design: $5,000 (creative development for ads and show branding) Keynote Speaker & Seminar Promotion — $10,000 Recruitment and promotion of a nationally recognized keynote speaker/influencer to anchor the expanded seminar series. Total LTAC Request: $75,000 If Partial Funding Is Awarded Without full LTAC support, the scope and reach of these initiatives will be significantly reduced. The website would remain outdated and less mobile -friendly, limiting its usefulness in promoting Spokane Valley tourism. A national keynote speaker would be out of reach, and seminars would be scaled back to local talent. Advertising would be restricted to existing markets, greatly diminishing our ability to attract overnight visitors from outside the area. The reality is that the Big Horn Show is not only a conservation program in itself but also the primary source of funding for the INWC. If we are unable to grow attendance and revenue, the Council will face difficult decisions that may include reducing the Show's footprint or days of operation. Those cuts would translate into fewer visitors, fewer overnight stays, and ultimately less benefit to Spokane Valley's hospitality economy. Other Funding Sources No other grants have been applied for this project. Sponsors and show revenues sustain basic operations, but they do not cover the expanded marketing and program upgrades needed to grow the event into a multi -day destination attraction. Sustainability The 2026 expansion is designed as a launch year. By modernizing the website, expanding seminar programming, and investing in broader advertising, the Show will increase attendance, vendor recruitment, and sponsorship opportunities —strengthening its revenue base. These improvements will carry into 2027 and beyond, reducing reliance on grant funds while ensuring the Big Horn Show continues to generate overnight stays and economic benefit for Spokane Valley. Scope of Work The Inland Northwest Wildlife Council proposes to elevate the Big Horn Outdoor Adventure Show into a true destination event for Spokane Valley by combining a modernized website, a robust digital advertising campaign, and an expanded seminar and demonstration program. These initiatives will not only enhance the attendee experience but also expand the Show's reach into new geographic markets, encouraging overnight stays and greater economic impact in the Valley. Website Redevelopment The Show's website is the cornerstone of our marketing strategy, yet it no longer meets the standards of today's digital traveler. In 2026, we will rebuild the site to be mobile -friendly, visually engaging, and strategically designed to convert interest into visitation. The new site will serve as the central hub for all things Big Hom Show, anchoring every advertising campaign with a polished and user-friendly destination. A new "Plan Your Visit" page will feature Spokane Valley lodging, restaurants, and travel resources, helping visitors easily plan multi -day stays. The seminar schedule will be upgraded into a clear, interactive format that encourages attendees to plan across multiple days. In addition, enhanced analytics will allow us to measure engagement, geographic reach, and ticket conversions, ensuring that advertising investments are producing measurable tourism benefits. Expanded Seminar & Demonstration Program The Show's expansion is designed to meet modern visitor expectations. Attendees want more than aisles of vendors, they want immersive, hands-on experiences that allow them to learn and connect. In 2026, the seminar program will grow from two small rooms into a multi -format series with two rooms, a large stage, and a giant fish tank for live demonstrations. This expanded format will feature: • Keynote speakers and national influencers whose audiences extend the Show's reach into new markets. • Regional experts, conservationists, and sportsmen/women sharing knowledge tied to outdoor lifestyles and stewardship. • Interactive classes and live demonstrations that transform attendance into a participatory, multi -day learning experience. By offering a broad mix of content, we will market the Big Horn Show as a four -day seminar series. While the Show itself has always spanned four days, most visitors attend for only one. The expanded lineup, supported by targeted advertising, will give attendees (especially those within medium driving distance) a compelling reason to purchase multi -day passes and stay overnight. For audiences farther afield, the inclusion of national speakers and influencers provides new reasons to travel to Spokane Valley for an event they may never have attended before. Repeat attendees will also be encouraged to extend their visit, discovering more than a single day can offer. Building on Proven Attractions The Big Horn Show's strength lies in tradition and family connection, and those foundational attractions remain central. Generations of families continue to enjoy Fishing World, where children are introduced to the outdoors in an accessible, welcoming way. Program booths such as Disabled Access and Pheasant Chicks highlight conservation education and opportunities for all ages and abilities. In addition, the Show continues to provide space for partner conservation nonprofits to share their missions. These elements ensure that the Show is not only entertaining, but also reinforces Spokane Valley's reputation as a hub for conservation and outdoor community engagement. Advertising and Promotion The success of this plan rests on the reach of its advertising. This grant will directly fund a comprehensive marketing campaign designed to expand the Show's geographic footprint. Using OTT/streaming placements, Katz in -game ads, geo-targeted search, and digital platforms such as Facebook, Instagram, YouTube Search, and Google, we will ensure that both medium- and long- distance visitors see compelling reasons to attend, and stay, in Spokane Valley. Influencer participation will further amplify the message, as featured speakers promote their appearance and encourage followers to attend in person. The result is a dual approach: professional campaigns that capture new markets, and influencer -driven promotion that builds authenticity and reach. Partnerships and Collaboration While no formal partnerships are currently in place, we are actively building relationships with Spokane Valley hotels and restaurants to cross -promote the Show. The updated website will provide the platform for these collaborations, including opportunities for lodging and dining packages, social media cross -promotion, and mutual visibility. These partnerships will strengthen the local tourism ecosystem and create tangible benefits for Spokane Valley businesses. Event Details and Seasonality The Big Horn Outdoor Adventure Show is held annually at the Spokane Fair & Expo Center, with the 2026 event scheduled for the third weekend in March. The Show is entirely indoors, eliminating weather -related risks and ensuring consistency in delivery. The expanded seminar program and updated website will launch for the 2026 Show and provide long-term sustainability into 2027 and beyond. Conclusion Through these combined efforts, website redevelopment, expanded seminars, and a professionally executed advertising campaign, the Big Horn Show will significantly increase Spokane Valley's tourism draw. Medium -distance visitors will be encouraged to stay overnight, long-distance audiences will be attracted to the Show for the first time and repeat attendees will have new reasons to extend their visits. In doing so, this project directly supports Spokane Valley's lodging tax goals by bringing more visitors, longer stays, and greater economic impact to the community. City of Spokane Valley Lodging Tax Grant 2026 - Impact on Tourism Item 5 When requesting funds, applying organizations must provide an estimate of the following and a method for how those estimates were determined. Applicant: lCity of Spokane Valley Overall Attendance, Predicted: Enter the total number of people predicted to attend activity. When requesting funds, organizations should provide an estimate of the pttendance and a method for determining the actual attendance. Total Overall Attendance 33,671 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used to determine the attendance count (such as surveys, vehicle counts, hotel room reservations, etc.) The total attendance estimate was provided by Spokane Sports based on a working schedule of events currently in the pipeline for The Course for the 2026 season. The anticipated number athletes, coaches, officials and spectators for each event are tallied in a spreadsheet. Currently four events are identified as "won" with contracts pending, and eight events identified as having a 75% chance of actualization." The four confirmed events account for 21,517 of the estimated attendance. Actuals... Attendance, 50+ Miles, Predicted: Enter the number of people predicted to travel a distance of over 50 miles to attend the activity. Attendance, Out of State/Out of Country, Predicted: Enter the number of people predicted to travel from out of the state or country to attend the activity and a method for determining the actual attendance. Total traveling 50+ miles 16 836 Of total, attendees who traveled from another state or country 9 101 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. We utilized a conservative approach by estimating 50% attendance by non -locals traveling 50+ miles and 25% attendance by non -Washington residents in year 1. Note - it is expected that a large portion of the Washington visitors traveling 50+ miles will come from the west side of Washington. Page 1 of 3 Attendance, Paid for Overnight Lodging, Predicted: Enter the number of people predicted to pay for overnight lodging while attending the activity. Attendance, Did Not Pay for Overnight Lodging, Predicted: Enter the number of people predicted to attend the activity without paying for overnight lodging. Paid Accommodations Unpaid Accommodations 10,943 5,892 Select the method used to determine the attendance from the chart Structured Estimate below. ** Please Explain: Provide a short explanation about the specific type of method used. We took a conservative approach by estimating that out of the number of people traveling from more than 50+ miles away to attend events at The Course, 65% will pay for overnight lodging and 35% will attend the activities without paying for overnight lodging. Paid Lodging Nights, Predicted: Enter the number of predicted lodging nights associated with this activity. A lodging night is one or more persons occupying a room for a single night. When requesting funds, organizations should provide an estimate of figure and a method for determining it. Paid Lodging Nights* 7,667 Select the method used to determine the attendance from the chart Structured Estimate provided below. ** Please Explain: Provide a short explanation about the specific type of method used. The estimate was generated based on a combination of historical data from known events and industry standard calculations. For example, the Bob Firman Invitational and NXR events have existed in Boise, ID for over 10 years where Visit Boise played a part in collecting historical hotel pickup numbers. In the case of new events, industry standard calculations were used, for example for collegiate events: 2 athletes per room per night; for high school events: 4 athletes per room per night. Page 2 of 3 *Joint Legislative Audit and Review Committee defines the Paid Lodging Night as "One Lodging night = one or more persons occupying one room for one night" "Methods in determining actual or estimated number of visitors and/or paid room nights: Direct Count: Actual count of visitors using methods such as paid admissions or registrations, counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/ participants. A representative survey is a highly structured data collection tool, based on a defined random sample participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non- random manner that is not representative of all visitors or participants. Informal survey results be projected to the entire visitor population and provide a limited indicator of attendance because all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Other: (please describe) Page 3 of 3 Goals and Metrics The overarching goal of this project is to increase Spokane Valley tourism by expanding the reach of the Big Horn Outdoor Adventure Show through targeted marketing and improved visitor experiences. Success will be measured by both short-term results (attendance, lodging impact, advertising reach) and long-term indicators (sustained visibility, repeat visitation, and partnerships). Goals Expand Geographic Reach o Use targeted digital advertising (OTT, streaming, social, geofencing, and search) to attract attendees from beyond the traditional drive market. o Leverage national keynote speakers and regional experts to appeal to both new audiences and established outdoor recreation enthusiasts. 2. Increase Overnight Stays o Incentivize multi -day attendance through expanded seminar programming and multi -day ticket packages. o Highlight Spokane Valley lodging and dining options through a redesigned website and advertising efforts. 3. Support Local Economic Impact o Encourage visitor spending at Spokane Valley hotels, restaurants, and retailers by positioning the Show as a destination event. o Begin cultivating formal partnerships with hotels and restaurants to create travel resource links and cross -promotion. 4. Sustain Momentum Beyond 2026 o Establish new data -gathering systems (analytics, ticketing, surveys) to evaluate the project's impact and guide marketing strategies for 2027 and beyond. Metrics To evaluate progress, the following metrics will be tracked and reported: • Advertising Reach & Engagement o Digital ad impressions, click -through rates, and geographic distribution of responses (via OTT, streaming, social, search, and geofencing). o Campaign performance reports from vendors to measure audience engagement. • Ticket Sales Data o Sales by zip code, as reported by the ticketing agent, to measure out -of -area and overnight market penetration. o Multi -day ticket sales as an indicator of overnight stays. • Website Analytics o Traffic volume, user location, and engagement with "Plan Your Visit" content. o Tracking clicks and time spent on lodging and dining information. • Tourism & Economic Impact 0 Feedback from vendors and attendees via surveys. o Partnerships with local hotels and restaurants to explore visitor spending patterns. o Anecdotal reporting from local businesses regarding Show -related traffic. Sustainability Indicators o Repeat visitor interest and requests for returning speakers/demonstrations in 2027. o Growth in the Show's visibility across broader regions year -over -year. By setting measurable benchmarks and tracking outcomes through reliable data sources, this project will demonstrate clear, reportable value to Spokane Valley's tourism economy while building a strong foundation for future growth. WILDL COUNCIL TO CREATE, PROTECT + ENHANCE September 16"', 2025 City of Spokane Lodging Tax Advisory Committee 808 W. Spokane Falls Blvd. Spokane, WA 99201 Re: Authorization to Apply for 2026 LTAC Grant To Whom It May Concern, On behalf of the Inland Northwest Wildlife Council (1NWC), this letter serves as formal approval for Executive Director, Melannie Jones, to apply for funding through the City of Spokane's 2026 Lodging Tax Advisory Committee (LTAC) grant program. As President of the INWC Board of Directors, I confirm that our organization supports this application and recognizes the importance of the grant funding opportunity to further our mission and events, including the Big Horn Outdoor Adventure Show, which attracts visitors and supports Spokane's tourism economy. Thank you for your consideration of this request. Please feel free to contact me directly if you require additional information. Sincerely, Richard Law President, Board of Directors Inland Northwest Wildlife Council Board of Directors/Principal Staff Office Staff Melannie Jones — Executive Director Lauren Meeker —Administrative Secretary Board of Trustees Richard Law— President Joe Shelley - 1 st Vice President Kim Zubrick— 2111 Vice President Bill Spalding — Treasurer John K. Smith — Recording Secretary Randy Burke —Sergeant -at -Arms Ronald `Z' Zubricl<— Immediate Past President Mel Neil Paul Fuchs Reggie Black Logan Neil Bart George Ken McNaughton Mark Agnew Josh Keys Nicholas Shillock Ray Golly 2026 Big Horn Outdoor Adventure Show Budget Income Ticket Sales $180,000.00 Vendor Booths $150,000.00 Sponsorship $40,000.00 Dinner Auction $35,000.00 Program Advertising $5,000.00 Committee(s) Income $55,000.00 Total Income $465,000.00 Requested Grant Funds $75,000.00 $540,000.00 Expenses Advertising TV $25,000.00 Radio $10,000.00 Digital/Social Media $30,000.00 Print Ads $5,000.00 Billboards $5,000.00 Event Program $12,000.00 Graphic Design $10,000.00 $5000 is part of the grant request Total Advertising $97,000.00 Website $15,000.00 Entertainment Equipment $5,000.00 Speakers $7,000.00 Key Note Speaker(s) $10,000.00 Total Entertainment $22,000.00 Committee(s) Expenses $40,000.00 Dinner Auction $11,500.00 Operating Expenses Fairground Rental $120,000.00 Pipe & Drape $13,000.00 Ticket Sales $15,000.00 Event Insurance $10,000.00 Vendor Breakfast $4,000.00 Misc Office Expenses $6,000.00 Total Operating Expense $168,000.00 Total Big Horn Show Expenses $355,500.00 $355,500.00 Letter of Explanation — Big Horn Show Budget The projected $184,500 net profit for the 2026 Big Horn Outdoor Adventure Show reflects our complete event budget, including both the requested grant funds and planned expenses. This figure is not guaranteed —it represents the level of revenue we believe can be achieved if we are able to expand our marketing footprint and seminar series with the support of Spokane Valley lodging tax funding. Outside of the Big Horn Show, INWC generates only about $95,000 annually from other sources: bird seed sales (435,000), facility rentals (445,000), memberships (45,000), donations (45,000), and miscellaneous income (45,000). With a total operating budget of $290,000, the Big Horn Show remains the cornerstone of our financial stability. Without continued growth of the Show, INWC faces a structural shortfall that threatens our ability to sustain operations and deliver programs. The projected 2026 net profit is therefore not a surplus, but the funding base required to keep INWC viable. Without this grant, our capacity to attract overnight visitors diminishes: fewer advertising dollars mean less regional reach, fewer name -recognized speakers, and a less robust website. That results in lower attendance, reduced overnight stays, and ultimately less revenue to reinvest into conservation programs. In contrast, with this grant, INWC can both grow the Show and secure its organizational future —making Spokane Valley a true hub for multi -day outdoor recreation events. [6 a- J O O rnn O Sri r-I .—o U C (6 a- J Ln ram, O Un V U O J 0 N r-I I O Ln E I a� O O N I O N r-I 0 J F� O O N n a� x w a n O Ln V 76 u 0 J Ln 00 r-I z a� u C (6 Ln r) f6 L- O O O N n a) ai w fm O O N I O N r-I O O J O Ln V u O J O N r-I I O Ln N O N rl I O Ln O O N I O N r-I 0 J O Ln V m U 0 J Letter of Explanation — Tourism Impact and Travel Data As shown in the attached charts, the 2025 Big Horn Show drew approximately 13,000 attendees and vendors combined. A majority came from within 50 miles, reflecting strong local support and effective local advertising. However, the data also shows a significant portion of our audience (over 3,200 individuals) traveled from more than 50 miles away, with nearly 2,000 coming from 200+ miles. These are the visitors most likely to generate overnight stays and multiple room nights in Spokane Valley. For 2026, we are projecting attendance of 15,000, with growth weighted toward medium- and long-distance visitors. The rationale is straightforward: as our seminar series expands to include keynote speakers, industry experts, and hands-on demonstrations, the Big Horn Show becomes a true multi -day destination event. Someone within a 1-2 hour drive may currently come for a single day, but when given a reason to attend multiple seminars, classes, or demonstrations spread over four days, they are more likely to purchase multi -day passes and stay overnight. The pie charts illustrate this shift. Local attendance is expected to grow modestly, but the largest gains are forecast in the medium- and long-distance travel categories. This aligns with our targeted advertising strategy. As you can see, local outreach has worked well; now, the opportunity lies in reaching beyond Spokane Valley with expanded digital marketing campaigns (OTT/streaming, in -game, geo-targeted ads, and search). These platforms allow us to attract audiences who are not only willing to travel farther but who also actively seek lodging and dining options, typically online, translating directly into more room nights and greater economic impact for the Valley. In summary, the data from 2025 establishes a clear baseline of travel patterns. The projections for 2026 show intentional growth in the visitor categories most valuable to tourism, supported by both our enhanced programming and expanded out -of -market advertising efforts. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 18, 2025 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Admin. Report— Balfour Park Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: • 08/28/2007 Admin Report; Consensus to move forward with a Feasibility Study for Balfour Park • 09/25/2012 Passed motion to execute SCLD Interlocal Agreement • 10/29/2013 Passed motion to accept Balfour Park/Library Conceptual plan • 12/17/2013 Passed motion to approve Resolution 13-013, adopting the Park & Rec Master Plan 2013 Update • 11/12/2019 Passed motion to approve Resolution 19-015 adopting the Park & Rec Master Plan 2019 Update • 02/09/2021 Passed motion to approve 2021 amendments to the SCLD Interlocal Agreement for sale of Balfour Park to SCLD • 07/06/2021 Passed motion to authorize contract with AHBL for Park Design services • 4/12/2022 Admin Report — Balfour Park Improvements — Phase 1 Update • 8/30/2022 Passed motion to authorize Amendment 2 for AHBL Park Design services • 1/24/2023 Passed motion to award Balfour Park Phase 1 Expansion Project CIP #0316 to Cameron Riley, LLC for construction of Park Infrastructure and Pathways, Park Lighting, Park Building, Events Plaza, and Veteran's Memorial • 5/2/2023 Admin Report — RAVE Foundation Soccer Mini Pitch Donation • 4/30/2024 Passed Resolution 24-009 authorizing the City to apply for two grants from the Washington Recreation & Conservation Office (RCO) for Balfour Playground and Spray Park Development BACKGROUND: The vision for an expanded Balfour Park dates back more than 12 years to when the City acquired the adjoining property for civic purposes and developed a conceptual plan for an integrated park and library site located across from City Hall. Originally developed in the 1950s, the old Balfour Park was approximately 2.8 acres in size. The City purchased 8 acres to the west of the park in 2012 and entered an Interlocal Agreement to sell approximately 2.8 of those acres to the Spokane County Library District for a new downtown library. The Library District began construction of their new library in 2022, and the City began Phase 1 of the Balfour Park expansion in 2023. The library project is complete, and the new library is open to the public. While separate from the library, the expanded park will offer the public a seamless experience with a wide range of new recreational opportunities. Phase 1 of the park project was completed in the summer of 2024 and included the park infrastructure and utilities, parking, pathways and lighting, public art and open green space, the park building with restrooms, space for police, and mechanical rooms, and the events plaza with Veteran's Memorial. Funding for the Veteran's Memorial was provided through the Washington State Legislature. Future park elements include a large signature playground and splashpad, four pickleball courts, two basketball courts, a large group picnic shelter, additional public art, including the Heart of the Valley sculpture and an outdoor amphitheater with covered stage. The proposed improvements to Balfour Park align with several goals and policies in the City's 2019 Parks and Recreation Master Plan including developing parks that are spread equitably throughout the city, broadening recreational opportunities for both residents and visitors, and developing partnerships to meet community needs for parks and recreation services. In 2024 the RAVE Foundation, which is the charitable arm of the Seattle Sounders Professional Soccer Team, donated the hardscape soccer mini pitch which was installed in Balfour Park in conjunction with the Phase 1 project. Additional support for the park is being provided by the Spokane Valley Arts council and the Kiwanis Club of Spokane Valley. By installing all the park infrastructure in Phase 1, including parking, pathways, lighting, and underground utilities stubbed into the park building, the stage was set for a cost-effective installation of the signature playground and splashpad which were the two highest -ranked elements for the new park expansion through our public outreach. Additional "pad -ready" sites for the sport courts, picnic shelter, and amphitheater are dispersed throughout the site. In 2024 the City applied for and was successfully awarded $2.5 million in State and Federal funding for the playground and spray park through the Washington State Recreation and Conservation Office (RCO). The timeline for this funding package will allow construction of the playground and spray park in 2027. The City also requested and received funding through the Washington State Legislature in the amount of $415,000 for the Balfour Sport Courts in 2025. The timeline for this legislative funding award will allow construction of the sport courts in 2026. An additional funding request in the amount of $250,000 is currently under review in the State Legislature that, if awarded, will add lighting to the sport courts and audio equipment throughout the park. Future funding is still needed for the large group picnic shelter and amphitheater elements. Most recently, a generous gift from the Wolff Family of Spokane Valley has enabled the installation of the large art sculpture that was just installed in front of Sprague Avenue at the entrance to the park. Staff will provide an update on the current projects in the pipeline for Balfour Park OPTIONS: Discussion ACTION OR MOTION RECOMMENDED: Discussion BUDGET/FINANCIAL IMPACTS: Presently, money earmarked for Balfour Park improvements through Capital Reserve Fund #312 includes $1.5 million in matching funds for the playground and spray park grants from RCO, and approximately $300,000 for the sport courts. STAFF CONTACT: John Bottelli, Parks & Recreation Director ATTACHMENTS: PowerPoint presentation L 0 U N L O L U 0 N ry 06 LLM LO sg- CN L Q J M " 00 QD L 0 M W E 0 z 00=mft% Rle O N Cl) Z a �c W W L - 40 m� caJtl�� CO W Q 0 LU z O H CO LU J N O N N O N N_ O N M N O _ a �> C/)�CO N W p 0-0 N }, q) QU _ a r-f 0 � U (A �m CO LU a Q) i 3 1_ N N _ CB p a � U w W Q}' U a o m c z �0 Q m co Q J cn • PH PleJOH N O 13. O Q C� F 1 � d i =a V � -i+� 9 0j C�L•a E7�r` r I M. 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