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Home My WebLink About24-092.02TrailheadTreeServiceTreeRemovalandTrimmingS0616--no--'e-'\',,0;oo0;Va11ey November 10, 2025 Trailhead Tree Service 6916 West Deno Road Spokane, WA 99224 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org Email: cityhall@spokanevalley.org Contract No. 24-092.02 Re: Implementation of 2026 option year, Agreement for Tree Removal and Trimming Services, Contract number 24-092, executed May 23, 2024. Dear Mr. Schulte: The City executed an Agreement for provision of Tree Removal and Trimming Services on May 23, 2024, by and between the City of Spokane Valley, hereinafter "City", and Trailhead Tree Service, hereinafter "Contractor" and jointly referred to as "Parties." The original Agreement states that it was for one year, with three optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the second of three possible option years that can be exercised and runs through December 31, 2026. The City would like to exercise the 2026 option year of the Agreement. The Compensation shall not exceed $ 15,000. The history of the annual renewals, including dollar amounts, is set forth as follows: Original contract amount ......................................... $ 15,000 2025 Renewal ...................................................... $ 15,000 2026 Renewal ...................................................... $ 15,000 All of the other contract provisions contained in the original Agreement shall remain in place and remain unchanged in exercising this option year. If you are in agreement with exercising the 2026 option year, please sign below to acknowledge the receipt and concurrence to perform the 2026 option year. Please return two copies to the City for execution, along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY J n Hohman, City Manager AS TO FORM: the City/Attorney TRAILHEAD TREE SERVICE §df? Name Owner Title ACORD0 C40 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 10/02/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER All Lines Insurance dba All Lines Associates, Inc. 6404 N Monroe St Spokane, WA 99208-4122 CONTACT NAME: Kimberley Brouwer PHONENo, , (509)327-1658 ac No: (509)326-5567 E-MAIL ADDRESS: kim@alllinesinsure.com INSURERS AFFORDING COVERAGE NAIC # INSURERA: Evanston Insurance Co INSURED Trailhead Tree Service LLC INSURERB: United Financial Casualty Company 11770 INSURERC: DBA: Trailhead Tree Service INSURER D : 6916 W Deno Rd INSURER E : Spokane, WA 99224-9560 INSURER F : COVERAGES CERTIFICATE NUMBER: 00048859-0 REVISION NUMBER: 2 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICYNUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE JxJ OCCUR Y Y 2AA439913 09/27/2025 09/27/2026 EACH OCCURRENCE $ 2 000 000 —UA—MAGETO RENTED PREMISES (Ea occurrence) $ 100000 MED EXP (Any one person) $ 5,000 PERSONAL 8 ADV INJURY $ 1,000,000 GEN'L X AGGREGATE LIMIT APPLIES PER: POLICY ECT LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ B AUTOMOBILE X LIABILITY ANY AUTO OWNAUTOS ED SCHEDULED AUTOS ONLY X HIRED NON -OWNED AUTOS ONLY X AUTOS ONLY Y N 02903654-3 06/01/2025 06/01/2026 CMBINED Ee accidentSINGLE LIMIT $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY ( ) (Per accident) $ PROPERTY DAMAGE Per accident) ccident $ UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED I I RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below N I A PER OTH- STATUTE I I ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CITY OF SPOKANE VALLEY IS LISTED AS ADDITIONAL INSURED L.CR I Irm m 1 C rIVLUCR I..AIVGtLLA I IUN CITY OF SPOKANE VALLEY 10210 E SPRAGUE AVE Spokane Valley, WA 99206 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 1988-2015 ACORD CORPORATION. All rights reserved_ ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD Printed by KJB on 10/02/2025 at 03:48PM 0 STATE OF WASHINGTON Department of Labor & Industries Certificate of Workers' Compensation Coverage WA UBI No. L&I Account ID Legal Business Name Doing Business As Workers' Comp Premium Status Estimated Workers Reported (See Description Below) Account Representative Licensed Contractor? License No. License Expiration November 12, 2025 604 812 106 611,753-00 TRAILHEAD TREE SERVICE LLC TRAILHEAD TREE SERVICE Account is current. Quarter 3 of Year 2025 " 7 to 10 Workers" Employer Services Help Line, (360) 902-4817 Yes TRAILTS796RC 12/08/2025 What does "Estimated Workers Reported" mean? Estimated workers reported represents the number of full time position requiring at least 480 hours of work per calendar quarter. A single 480 hour position may be filled by one person, or several part time workers. Industrial Insurance Information Employers report and pay premiums each quarter based on hours of employee work already performed, and are liable for premiums found later to be due. Industrial insurance accounts have no policy periods, cancellation dates, limitations of coverage or waiver of subrogation (See RCW 51.12.050 and 51 .16.190).