HomeMy WebLinkAbout2026, 02-24 Special Meeting Winter Workshop PacketAGENDA
SPOKANE VALLEY CITY COUNCIL SPECIAL MEETING
WINTER WORKSHOP
Tuesday, February 24, 2026 8:30 a.m.
City Hall Council Chambers
10210 E. Sprague Avenue, Spokane Valley, WA 99206
Please Silence Your Cell Phones during the Meeting
NOTE: Members of the public may attend Spokane Valley Council meetings in -person at the address
provided above, or via Zoom at the link below.
• Join the Zoom WEB Meetin4
WELCOME: Mayor Padden
PLEDGE OF ALLEGIANCE
ROLL CALL:
NON -ACTION ITEMS:
1. Introduction
John Hohman, Erik Lamb
2. City Vision Statement
John Hohman
3. Update on Prior Council Budget Goals
John Hohman
4. Law Enforcement Interlocal Agreement Discussion
Erik Lamb, Morgan Koudelka, Dave Ellis
LUNCH BREAK at approximately 12:00 — 12:45
(Note: Council & Staff move to the second -floor multi -purpose room for lunch)
5. Status Update - Public Safety Contract Costs
Erik Lamb, Morgan Koudelka
6. Public Safety Coordinator
Erik Lamb
7. Business License Fees
Gloria Mantz, Erik Lamb
8. City Events
Gloria Mantz
9. Council Vision for 2027-2028 Budget Goals
John Hohman
10. Closing Remarks
John Hohman
ADJOURN
Workshop Agenda: February 24, 2026 Page 1 of 1
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: February 24, 2026
Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Law Enforcement Agreement Update
GOVERNING LEGISLATION: Interlocal Agreement for Law Enforcement Services, as amended
(Agreement numbers 17-104.06-17-104.08)
PREVIOUS COUNCIL ACTION TAKEN: Approved Interlocal Agreement for Law Enforcement
Services in December, 2022; Authorized 12 additional positions for 2025; Authorized 11 additional
positions for 2026
BACKGROUND:
Law Enforcement Services are currently provided by the Spokane County Sheriff's Office
pursuant to an interlocal agreement between the City, the Sheriff's Office, and Spokane County.
The Agreement terminates on December 31, 2027. This item will provide an update of the Law
Enforcement Interlocal Agreement, including an overview of costs, services, and terms of the
current agreement. Staff are seeking direction and input on City Council's desire to either renew
the existing agreement, seek amendments, or take other action deemed appropriate.
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Discussion.
BUDGET/FINANCIAL IMPACTS: The 2026 Budget includes $38,512,539 for recurring law
enforcement services and $851,000 in nonrecurring costs for police vehicles.
STAFF CONTACT: Erik Lamb, Deputy City Manager; Morgan Koudelka, Sr. Administrative
Analyst; Spokane Valley Police Chief Dave Ellis
ATTACHMENTS:
Interlocal Agreement No. 17-104.06
Interlocal Agreement Amendment No. 17-104.07
Interlocal Agreement Amendment No. 17-104.08
PowerPoint Presentation
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INTERLOCAL AGREEMENT
FOR LAW ENFORCEMENT SERVICES
AS PROVIDED BY THE SPOKANE COUNTY SHERIFF'S OFFICE TO THE
CITY OF SPOKANE VALLEY
THIS AGREEMENT (the "Agreement") made and entered into among Spokane
County, a political subdivision of the state of Washington, having offices for the transaction
of business at 1116 West Broadway Avenue, Spokane, Washington 99260, hereinafter
referred to as "COUNTY", the Spokane County Sheriff, a separate elected official of
Spokane County, having offices for the transaction of business at 1100 West Mallon Avenue,
Spokane, Washington 99260, hereinafter referred to as "SHERIFF", and the City of Spokane
Valley, a municipal corporation of the state of Washington, having offices for the transaction
of business at 10210 East Sprague Avenue, Spokane Valley, Washington 99206, hereinafter
referred to as "CITY," jointly hereinafter referred to as the "Parties" and individually referred
to as a "Party".
COUNTY, SHERIFF, and CITY agree as follows:
SECTION NO.1: RECITALS AND FINDINGS
1.1 Pursuant to the provisions of the Revised Code of Washington ("RCW") 36.32.120(6),
the Board of County Commissioners of Spokane County, acting on behalf of Spokane
County, has the care of County property and the management of County funds and business.
1.2 Pursuant to the provisions of chapter 39.34 RCW ("Interlocal Cooperation Act"), public
agencies may contract with each other to perform certain functions which each may legally
perform.
1.3 Pursuant to the provisions of chapter 36.28 RCW, the Spokane County Sheriff is the Chief
Law Enforcement Officer and Conservator of the Peace of Spokane County.
1.4 The City of Spokane Valley desires to utilize the services of the Spokane County Sheriff's
Office to provide law enforcement services as identified in Exhibit "1", which is attached
hereto and herein incorporated by this reference.
1.5 The direct and indirect costs for law enforcement services will be set forth in the Law
Enforcement Cost Allocation Plan ("LECAP"), described in Section 6 and incorporated
herein by this reference.
1.6 The Parties, in providing these law enforcement services, seek to make the CITY a crime -
free city.
SECTION NO. 2: DEFINITIONS
Page 1 of 29
2.1 Agreement: "Agreement" means this Interlocal Agreement among Sheriff, City, and
County regarding the provision of law enforcement services.
2.2 City: "CITY" means the City of Spokane Valley.
2.3 County: "COUNTY" means Spokane County.
2.4 Dedicated CITY Officers: "Dedicated CITY Officers" means those commissioned
officers (SHERIFF Deputies) listed in Exhibit "3" that are 100% dedicated to providing
service to the CITY and who work under the supervision of the CITY Police Chief.
2.5 Services: "Services" means those services identified in Exhibit "I".
2.6 Sheriff. "SHERIFF" means the duly elected sheriff of Spokane County possessing those
general duties set forth in chapter 36.28 RCW.
2.7 Uncontrollable Circumstances: "Uncontrollable Circumstances" means the following
events: riots, wars, civil disturbances, insurrections, acts of terrorism, external fires and
floods, volcanic eruptions, lightning or earthquakes at or near where the Services are
performed and/or that directly affect providing of such Services.
SECTION NO.3: PURPOSE
The purpose of this Agreement is to reduce to writing the Parties' understanding as to the
terms and conditions under which SHERIFF will provide Services to CITY. The Services
will be consistent with the City's council/manager form of management pursuant to chapter
35A.13 RCW.
SECTION NO.4: DURATION AND TERMINATION
4.1 Initial Term and Renewal. The initial term of this Agreement shall commence as of
12:01 A.M. on the date of execution, and run through midnight, December 31, 2022, for all
provisions except for the cost methodology, which shall be implemented beginning on
January 1, 2018. The first renewal of this Agreement shall commence as of 12:01 A.M. on
January 1, 2023, and run through midnight, December 31, 2027. Thereafter, this Agreement
shall automatically renew for five-year time frames, unless the termination process outlined
herein is invoked. The Automatic renewal shall not occur unless the CITY provides notice
to the COUNTY that the City Council has authorized the renewal. If the City Council does
not affirmatively authorize renewal of the Agreement or the City fails to timely provide notice
of such renewal, the Agreement shall be terminated subject to the provisions of Sections 4.2
through 4.6. In that event, the termination period shall be deemed to commence on the
January 1 following the end of the relevant contract period.
4.2 Process for Termination. This Agreement may be terminated by any Party by providing
written notice after December 31, 2025, to all other Parties. COUNTY shall consult with
SHERIFF prior to providing written notice of termination under this subsection. SHERIFF
Page 2 of 29
shall consult with COUNTY prior to providing written notice of termination under this
subsection. This termination shall be effective (24) twenty-four months after written notice
is provided as long as such written notice is provided prior to midnight, December 31, 2027.
The same time intervals for terminations shall apply to future terms if the termination process
is not invoked during the initial contract period.
4.3 Implementation of Termination. When notice of termination is given, SHERIFF and
CITY agree to jointly prepare a Transition Plan and complete said Transition Plan by a
mutually agreed date.
4.3.1 Transition Plan. The Transition Plan shall identify and address, among other
items (i) personnel issues; (ii) workload; (iii) ongoing case assignments; and (iv) the
transfer of records. If the SHERIFF and CITY cannot mutually agree to the terms of
the Transition Plan, either Party can request arbitration as provided in Section No. 18.
SHERIFF and CITY shall equally share the cost of said arbitration.
4.3.2 Implementation of Transition Plan. Parties agree to use all best efforts to
create and effectuate a mutual implementation of the Transition Plan.
4.4 Termination of the Agreement -Vehicles and Equipment. At the termination of this
Agreement, CITY shall have the option to purchase, subject to agreement of SHERIFF and
COUNTY, COUNTY -owned vehicles and/or equipment used to provide Services.
Ownership of dedicated vehicles that have been fully paid for solely by CITY shall be
transferred to CITY without cost if City choses to exercise this option.
4.5 Waiver of Statutory Terms. To the extent that it is applicable to law enforcement
Services, the Parties hereby waive the statutory termination rights of RCW 39.34.180(3)
and elect instead to follow these contractual termination procedures as the sole method of
terminating this Agreement, the terms of which are detailed in this section.
4.6 Termination of the Agreement and Settle and Adjust. The Parties recognize that
Costs for Services under the Agreement are calculated utilizing the LECAP. Charges for
the current year are based on estimated costs and are subject to a settle and adjust
reconciliation to actual costs after the year is complete. As such, in the event this
Agreement is terminated as provided for in Subsection 4.2 hereinabove, the Agreement
will be subject to a settle and adjust for any years that have not yet been reconciled. In the
event of termination, the Parties shall follow the process set forth in Section No. 6 to
determine the settle and adjust as well as the process to object to the final adjustment(s) as
set forth in Subsection 6.4 set forth hereinafter.
SECTION NO.5: SERVICES
5.1 Services Provided and Service Levels. The SHERIFF shall provide those Services
set forth in Exhibit "I", attached hereto and incorporated herein by this reference. These
Services shall only be changed by mutual written agreement of Parties.
Page 3 of 29
5.1.1 Dedicated CITY Officers. CITY may unilaterally adjust the number of
Dedicated CITY Officers set forth in Exhibit "3" only after meaningful prior
consultation between the SHERIFF and the CITY. Written notice of such an
adjustment shall be provided by CITY to COUNTY and SHERIFF.
The Police Chief shall have the ability to move Dedicated CITY Officers to different
service units or convert to a shared resource on a temporary basis, not to exceed
ninety (90) days, to meet current workload demands, with notification to the City
Manager. Moves that exceed ninety (90) days must be approved by the City
Manager and be accompanied by a demonstrated need. A change from a dedicated
resource to a shared resource shall be communicated to the County Budget Office
and, if necessary, an adjustment will be made to the final LECAP to equitably
distribute costs to all users of the resource and remove those costs from the CITY
dedicated costs for the time period matching the move or change.
CITY patrol staffing shall be maintained at a level that allows for a minimum of
one patrol officer per patrol district per shift.
SHERIFF shall provide a quarterly list of commissioned officer positions for the
entire Sheriff's Office, showing, at a minimum, filled positions, unfilled positions,
and designating whether any filled position is in training. The SHERIFF, Police
Chief, and City Manager may mutually agree upon other content, as applicable.
5.1.2 Shared Services. SHERIFF shall provide shared Services listed in Exhibit
"1" to CITY. SHERIFF shall ensure that shared service units work with the Police
Chief and Assistant Police Chief to provide case updates, information, and data as
requested. SHERIFF shall have the ability to make permanent adjustments to the
number of commissioned officers providing Services listed under shared units in
Exhibit "4" after thirty (30) days advanced notice is provided to the CITY and
accompanied with a cost impact estimate and service level impact estimate. Any
adjustments made to the number of commissioned officers between units or change
to the rank of those officers serving in shared units shall be accompanied by a cost
and service level impact statement provided to the CITY thirty (30) days in advance
of said adjustment. The SHERIFF'S ability to temporarily shift, adjust, or modify
numbers of shared personnel to meet emerging needs shall not be limited.
Temporary shifts or adjustments to the number of commissioned officers shall be
accompanied by a written notice explaining the reason for the shift or adjustment,
identifying the personnel shifted, estimating the impact to the unit losing officers,
estimating any associated overtime, and estimating the length the temporary
adjustment will last. Quarterly updates shall be provided as long as the temporary
shift or adjustment continues.
Any adjustments in Services under this section shall only be operative after relevant
notice and impact bargaining negotiations for reductions in force are satisfied with
the relevant collective bargaining units but in no event shall the delay in
implementation exceed sixty (60) days after the SHERIFF has satisfied his good
Page 4 of 29
faith bargaining obligations pursuant to chapter 41.46 RCW for reductions.
Additions will be filled in sixty (60) days unless staffing shortages delay
implementation, in which case, SHERIFF shall provide to CITY an estimated time
to fill new positions added by CITY, and will continue to provide quarterly updates
until the positions are filled.
Any permanent adjustments that take place under this section after the original cost
estimate has been prepared shall result in the COUNTY recalculating the annual
cost estimate and then adjusting the remaining monthly payments unless otherwise
mutually agreed upon by the SHERIFF and City Manager.
Notwithstanding the above, SHERIFF'S ability to fulfill his statutory obligation to
provide law enforcement Services to COUNTY and CITY shall not be limited.
5.1.3 Civilian Positions. SHERIFF shall provide an annual list and organizational
chart of all civilian positions within the Sheriff's Office. SHERIFF shall notify
CITY of any changes to the civilian positions accompanied by any cost and service
level impacts. The City Manager and Police Chief may jointly agree for CITY to
pay a greater cost share of a civilian position based upon a jointly agreed to amount
of work provided to the CITY.
5.2 Periodic Reporting Requirements. SHERIFF shall provide to CITY quarterly
reports, within thirty (30) days from the end of each quarter, that identify statistics used to
calculate CITY'S cost in the LECAP referenced in Section No. 6 below. Those statistics
which are only available to COUNTY on an annual basis shall be provided annually within
thirty (30) days of the end of each calendar year unless the statistics are provided by an
outside agency, in which case they shall be provided within fifteen (15) days after they are
provided to COUNTY. These reports will allow CITY to monitor service consumption
and cost accrual throughout the year.
5.2.1 Performance Measures and Workload Indicators. Available data for the
indicators and measures listed in Exhibit "2" shall be provided by SHERIFF to CITY
on a quarterly basis subject to availability of data, unless otherwise mutually agreed
upon by SHERIFF and the City Manager. The indicators and measures shall be
modified jointly by the City Manager and SHERIFF as needed to provide the most
accurate assessment of the Services provided to CITY.
Goals for each performance measure shall be established by the City Manager and the
Police Chief. SHERIFF and CITY shall work together jointly to provide the necessary
support and resources to achieve established goals. Failure to meet established goals
on a quarterly basis shall result in progress reports provided by the Police Chief to the
City Manager. The reports shall indicate the causes of the deficiencies and provide
responsive action taken or recommendations by the Police Chief to correct the
deficiencies as well as progress made toward achieving the goals. The progress reports
shall continue until the deficiency has been corrected.
Page 5 of 29
SECTION NO.6: COST OF SERVICES
6.1 Cost Methodology. CITY costs will be determined by utilizing the LECAP. The
LECAP will allocate costs through a combination of direct dedicated CITY officer costs;
and shared and indirect costs allocated through mutually agreed upon allocation bases.
Salary and Benefits for Dedicated CITY Officers will be segregated into separate budget
units and costs will be tracked separately.
The allocation bases will be reviewed by the COUNTY and CITY, as needed. Any changes
to the allocation bases will be made by staff of the CITY and COUNTY and mutually
agreed upon by the SHERIFF, COUNTY, and the City Manager. Parties will strive to
implement fair allocation bases for all services delivered, including consideration of
services provided to outside agencies and jurisdictions.
Indirect costs will be applied from the Countywide Cost Allocation Plan, the COCAP. The
COCAP will be prepared in accordance with OMB U.S. Office of Management and Budget
Circular 2 CFR 200.
The CITY shall not be charged for costs unrelated to the provision of CITY law
enforcement Services in the current year, including but not limited to, costs for tax assessor
and treasurer tax collections. CITY shall receive a credit for COCAP building charges and
associated maintenance and utility costs, in recognition of CITY -owned facilities
(precinct/garage). CITY shall also receive a credit for Services paid through other revenue
sources and Services that have been pre -paid by CITY.
6.2 Estimated Costs. The LECAP will be used to estimate CITY cost for Services for a
contract year based upon the contract year's budget. Estimated indirect costs will be
calculated by applying an indirect rate derived from actual indirect costs from the most
recently completed year. CITY shall have thirty (30) days to review the estimated costs
and ask questions. The Parties may mutually agree to an adjustment to the estimate due to
vacancies or other related circumstances. Should the estimate not be provided or not be
finalized by the time the invoices for a new contract year are due, CITY will continue to
pay at the previous year's monthly rate until the estimate is finalized. If the CITY has paid
one or more months at the previous year's rates, the COUNTY will calculate the difference
between the previous year's rates and the current year's monthly estimate for those months
and add the difference to the first monthly payment at the current year's estimate.
COUNTY shall notify CITY of any budget amendments, or budget change requests that
may increase CITY'S law enforcement costs by more than $200,000.00 USD.
Estimated costs paid by CITY for specific items such as dedicated patrol salary shall not
be diverted to other expenses without prior authorization by the City. CITY will work with
Police Chief and Assistant Police Chief to process such requests expeditiously.
Page 6 of 29
This section shall not diminish the SHERIFF'S state constitutional and statutory law
enforcement powers pursuant to chapter 3 6.2 8 RCW, nor his ability to expediently respond
to emergencies.
6.3 Settle and Adjust. The LECAP will be used to calculate the actual CITY cost for the
contract year based upon the contract year's actual expenses. After calculating the CITY' S
actual costs for a contract year, any overage or underage from the estimated billed amount
will be applied to the next invoice. Should the contract no longer be in effect, payment by
either Party will be due within thirty (30) days of agreement of the final amount.
COUNTY shall provide CITY with the actual cost calculations for the contract year in writing
via the LECAP no later than September 30th of any calendar year for the preceding year's
costs. CITY will have thirty (30) calendar days from its receipt of the LECAP to provide
COUNTY with any written objections to the amounts set forth therein. COUNTY agrees to
consider all written objections received from CITY and reply to CITY no later than fifteen
(15) calendar days of receipt of CITY'S objections. In the event the Parties cannot mutually
resolve any written objection(s) submitted by CITY within an additional fifteen (15) calendar
day time frame, or such other time frame as the Parties may mutually agree to, the objections
shall be resolved pursuant to the Dispute Resolution provisions set forth in Section No. 18.
6.4 Retroactive Salary Adjustments. The Police Chief shall inform the CITY of the
commencement and settlement of applicable collective bargaining agreements, as well as
inform CITY of the status of any pending negotiations as to tentative agreements. Should
any applicable bargaining agreement not be settled in time to include any salary adjustments
granted commissioned deputies under any collective bargaining agreement in the cost
estimate for a given year, and that collective bargaining agreement is settled, and the
settlement contains a retroactive salary adjustment, COUNTY shall bill CITY for the full
amount of CITY' S portion of the retroactive payment. CITY shall be responsible for paying
COUNTY within thirty (30) days of the billing date. Additionally, COUNTY may recalculate
the estimated Interlocal Agreement amount employing the cost of living or wage increase(s)
granted commissioned deputies under any collective bargaining agreement and adjust the
remaining monthly payments.
6.5 Capital Purchases. Capital equipment deemed necessary and prudent for all
commissioned officers, excluding vehicles, with a cost greater than $50,000.00 USD, may
be billed to CITY at the time of purchase contingent upon CITY's prior authorization.
CITY will be billed according to its proportionate share. COUNTY will bill CITY for this
cost at the time of the purchase and payment shall be due from CITY within thirty (30)
days of the billing date. As part of the settle and adjust reconciliation, COUNTY will give
CITY credit for the full amount paid for capital equipment in that year. The Parties may
also jointly agree to apply this language to capital purchases of any amount on a case -by -
case basis.
All capital items purchased solely by COUNTY shall be the property of COUNTY. All
items purchased solely by CITY will become the property of CITY. Capital items shall
not be purchased jointly under this Agreement, by both County and City, unless otherwise
Page 7 of 29
agreed to in writing and executed in the same formality as this Agreement. Capital items
that have been purchased with grant funds by either CITY or COUNTY, or other funding
sources, and capital items that are not utilized in providing law enforcement Services to
CITY, will not be charged to CITY. All capital items that are utilized in providing law
enforcement Services to CITY, and which are not immediately billed to CITY according
to the terms stated in this section, and that were not purchased with other funding sources,
will be incorporated as fixed assets in the (COCAP) and reimbursed through depreciation.
COUNTY shall provide an annual list of assets to CITY, identifying all SHERIFF assets
and segregating those assets paid for by CITY. The asset list shall accompany estimated
and actual LECAPs provided to the CITY.
County shall consult with CITY prior to committing to capital purchases relating to this
Agreement exceeding $200,000.00 USD. Typical recurring expenses such as vehicles are
exempt from this requirement.
Beginning in 2022, CITY will be billed for the entire cost of dedicated vehicles in the year
the vehicles were purchased and received. Vehicles purchased prior to 2022 will continue
to be billed through depreciation in the COCAP. Orders related to CITY dedicated vehicles
and the subsequent disposition of those vehicles shall require prior written approval by
CITY. Shared vehicles will typically be supplied through the equitable transfer of vehicles
from dedicated units from CITY and COUNTY once the dedicated vehicles are replaced
by new vehicles. In some cases, new vehicles may need to be purchased for shared units;
efforts will be made to utilize existing revenue sources but if these sources are not available
the COUNTY will purchase the vehicles and depreciate the CITY'S share of costs
according to current allocation bases. Additionally, salvage value received through the
sale of CITY dedicated vehicles will be placed into a combined CITY/COUNTY reserve
to be used to replace wrecked vehicles, purchase atypical needs such as transport trailers,
and purchase specialty vehicles as funds allow. Use of the CITY/COUNTY reserve funds
shall require prior written approval from the SHERIFF and CITY, which shall not be
unreasonably withheld.
6.6 Billing Procedure. COUNTY shall issue a bill to CITY for one -twelfth of calculated
estimated contract amount during the first week of each calendar month. The COUNTY and
City Manager shall mutually agree to the designated billing method and address in writing.
In the event the Parties haven't agreed to a billing method, the COUNTY may send bills to
the persons and addresses in Section 20 — Notices. Regular monthly payments by CITY shall
be due by the end of the month in which they are billed. In the event that the bill is issued at
any time after the first week, as required by this Section, the City shall have thirty days (30)
days from the date of issuance to process the payment.
6.7 Penalty. At the sole option of COUNTY, a penalty may be assessed on any late payment
owed by CITY in an amount equal to lost interest earnings had the payment been timely paid
and invested in the Spokane County Treasurer's Investment Pool.
Page 8 of 29
Any resolution of a disputed amount through use of the arbitration process identified in
Section No. 18 shall include at the request of any Party, a determination of whether interest
is appropriate, including the amount.
SECTION NO.7: MUNICIPAL POLICE AUTHORITY
CITY shall retain all police powers, and, by virtue of this Agreement, CITY confers municipal
police authority on the SHERIFF.
SECTION NO. 8: OFFICER ASSIGNMENT, RETENTION, DISCIPLINE AND
HIRING
COUNTY is acting hereunder as an independent contractor as to:
8.1 Hiring. The SHERIFF shall hire, assign, retain and discipline all employees according
to applicable collective bargaining agreements, civil service rules, and state and federal laws.
8.2 Standards of Performance Governed by the SHERIFF. Control of personnel,
standards of performance, discipline and all other aspects of performance shall be governed
by the SHERIFF. Provided, however that only qualified, trained personnel meeting all of the
requirements of applicable state laws or regulations shall be utilized in the performance of
Services provided hereunder.
8.3 Assignment of Dedicated CITY Officers. SHERIFF or his designee and Police Chief
shall work together to determine the personnel assigned to fill Dedicated CITY Officer
positions. SHERIFF and CITY shall work together to encourage Dedicated CITY Officer
retention and fill open positions to provide continuity of the Services provided hereunder.
SHERIFF or his designee and the City Manager shall discuss anticipated openings due to
retirements and transfers to other agencies and jointly determine how to best prepare to fill
those vacancies. SHERIFF or his designee and the City Manager shall jointly discuss and
work diligently to fill any vacancies in a manner that is reasonable and fair to each Party. All
actions taken to filling vacant positions shall be subject to applicable collective bargaining
requirements.
8.4 Patrol Districts. Patrol districts for the CITY are established in Exhibit "5". The patrol
districts will coincide within CITY limits. A patrol district is a geographical area of a size and
configuration designed to minimize response times to citizen's calls for Services. Response
is typically measured from the time a call is received to the time the unit arrives on the scene.
If the boundary of the CITY limits change, the SHERIFF will work together with the City
Manager and the Police Chief to determine if a change to the number of patrol districts is
necessary. The Police Chief will also periodically evaluate the calls for Service and other
impacts to response times and make recommendations to the City Manager, if necessary,
regarding changes to patrol districts. All changes to the number of patrol districts in CITY
shall be authorized by the Council and SHERIFF.
Page 9 of 29
8.5 Dedicated CITY Units and Officers, Mutual Aid. SHERIFF recognizes that he is
providing sworn police Services dedicated to CITY. Dedicated CITY Service units,
established in Exhibit "I", and the Dedicated CITY Officers, established in Exhibit 11311
,
shall work under the supervision of the Police Chief and be located at the CITY Precinct
Building except the Domestic Violence Detective who works in a shared unit under the
Shared Investigative Lieutenant. Dedicated CITY Officers shall be provided in the
number of officers shown in Exhibit "3". Service units identified as "Shared Resources"
in Exhibit "4" shall be shared between the CITY and COUNTY and costs shall be allocated
according to bases mutually agreed upon by the Parties or their designated staff.
8.5.1 Mutual Aid. Dedicated CITY Officers shall provide mutual aid to other local
law enforcement agencies, when possible, for emergency requests. Additionally,
Dedicated CITY Officers and COUNTY Officers shall continue to assist each other
and work together, sharing information and resources when mutually beneficial.
Dedicated CITY Officers may be assigned to regional task force units and directed
by the Police Chief to assist with investigations outside of the CITY limits for cases
that have a regional impact and benefit the CITY as well as other local jurisdictions.
This section shall not diminish the SHERIFF'S State Constitutional and statutory law
enforcement powers pursuant to chapter 36.28 RCW, nor his ultimate authority over all
SHERIFF'S Office employees.
SECTION NO. 9: CITY POLICE CHIEF AND ASSISTANT POLICE CHIEF
SELECTION, REMOVAL AND DUTIES, AS WELL AS CITY MANAGER'S AND
SHERIFF'S RESPONSIBILITIES THERETO
9.1 Selection of Police Chief or Assistant Police Chief. When, for any reason, there
occurs a vacancy in the position of Police Chief or Assistant Police Chief, the SHERIFF
shall designate three or more SHERIFF Deputies of the rank of Lieutenant or higher, or as
otherwise agreed by the parties, as candidates for each of the positions of Police Chief or
Assistant Police Chief. The positions of Police Chief or Assistant Police Chief shall be
appointed from said lists of qualified candidates by the City Manager.
9.2 Removal of Police Chief or Assistant Police Chief.
9.2.1 Removal by SHERIFF. The SHERIFF may remove the Police Chief or
Assistant Police Chief, for just cause, at any time after consultation with the City
Manager. The City Manager shall provide a formal response in writing within thirty
(30) days of the first consultation which specifies agreement or acceptance of the
decision or disagreement with the decision.
9.2.2 Removal by City Manager. The SHERIFF shall remove the Police Chief or
Assistant Police Chief at any time after the written request and consultation of the
City Manager.
Page 10 of 29
9.2.3 Reduction of Assistant Police Chiefs Rank Due to Economic Conditions.
A reduction in SHERIFF'S Office Civil Service Rank due to economic necessity
shall not be the sole basis for the removal of the appointed Assistant Police Chief
by either the City Manager or the SHERIFF.
9.3 Duties of Police Chief. The Police Chief shall report to the City Manager or his/her
designee and to the existing command structure within SHERIFF'S Office.
The duties of the Police Chief shall include:
9.3.1 Working with the City Manager or his/her designee to establish goals,
objectives and performance measures for CITY police Services which reflect specific
needs within CITY;
9.3.2 Coordinating police activities within CITY, including hours of operation and
CITY -specific protocols and procedures, attending meetings and providing reports as
requested by the City Manager and such other duties common to a city police chief
including enforcement of CITY codes and ordinances;
9.3.3 Reviewing the performance of all Dedicated CITY Officers. Reporting to City
Manager or his/her designee and SHERIFF any serious recommendations for
performance improvement;
9.3.4 Identify duties of all Dedicated CITY Officers as specific needs arise or as
requested by the City Manager or his/her designee within the context of established
policies and procedures. Reporting to SHERIFF any changes in duty of Dedicated
CITY Officers;
9.3.5 Overseeing implementation within CITY of all SHERIFF policies and
procedures. Maintaining a copy of SHERIFF procedures on file at City Hall for
CITY'S reference. SHERIFF shall be notified of any public record requests to view
or obtain a copy of the policies and procedures on file;
9.3.6 Notifying and providing electronic access to the City Manager or his/her
designee of any change in SHERIFF procedures or policies, or resource as permitted
by this Agreement;
9.3.7 Identifying areas of supplemental training for Dedicated CITY Officers. Making
recommendations to SHERIFF for supplemental training. Making recommendations
to the City Manager or his/her designee for training not provided by SHERIFF;
9.3.8 Providing supervision and direction to all Dedicated CITY Officers as well as
other assigned personnel, and acting as liaison with SHERIFF Command Staff;
9.3.9 Maintaining communication between the City Manager and SHERIFF command
structures to ensure that changes in SHERIFF policies are agreeable to CITY and that
Page 11 of 29
change in CITY policies are agreeable to SHERIFF. In the event a CITY procedure,
policy, goal or operation differs from the SHERIFF'S, City Manager or his/her
designee, SHERIFF and COUNTY shall meet and mutually determine which policy
will prevail;
9.3.10 Notifying the SHERIFF and City Manager or his/her designee of any significant
criminal occurrence or civil emergency within CITY or region that would impact the
public safety or operations of CITY, and
9.3.11 Coordinating with City Manager regarding maintenance and capital
improvement needs of the CITY Precinct Building.
9.4 Duties of the Assistant Police Chief. Assistant Police Chief shall act as Police Chief in
his/her absence and under the Police Chief as CITY Police Department's primary
administrative assistant, and also work with CITY staff to provide data as requested and
complete information required for CITY planning documents.
9.5 Duties of the City Manager. The City Manager or his/her designee shall have the
responsibility of providing general direction and supervision to the assigned Police Chief
relative to the furnishing of law enforcement Services to CITY as set forth in chapter 35A.13
RCW and the terms of this Agreement.
9.6 Duties of the SHERIFF. The SHERIFF or his/her designee shall make regular visits to
the CITY Precinct Building and ensure that SHERIFF policies and procedures are being
followed and that law enforcement Service is provided to CITY according to the terms of this
Agreement and according to the standards of the SHERIFF. At the request of the City
Manager, SHERIFF or his/her designee will make presentations to the Council and
appearances at CITY functions as his/her schedule permits.
9.7 Quarterly Meetings - Sheriff and City Manager. The SHERIFF and the City Manager
shall meet on a quarterly basis to ensure regular communication and to seek joint
consideration of all matters of concern regarding this Agreement. Any Party may invite
representatives from their respective organizations to attend. It is intended that the Parties
in these meetings review the Interlocal Agreement and discuss matters of mutual interest;
monitor cost trends, work jointly on potential cost savings, revenue sources and other
budgetary matters that may impact Service levels; seek long-term sustainability of contract
terms; consider changes in labor contracts, review allocation of resources or other items
that may impact either party. The dates of these meetings will be determined by mutual
agreement and should coincide with the budget cycles of each party.
9.8 Quarterly Meeting — Financial and Contract Administration Representatives. At
the request of CITY, COUNTY, SHERIFF, or Police Chief, respective representatives shall
meet to discuss potential changes to the COCAP, the LECAP, or other items that may
impact the CITY'S law enforcement costs or Service levels. If possible, CITY shall be
notified of such changes prior to implementation, allowing CITY an opportunity to
comment.
Page 12 of 29
9.9 Annual Strategic Planning Session. The City Manager shall designate one or more
CITY employees to attend the annual SHERIFF strategic planning session(s). If a CITY
employee is unable to attend the City Manager will provide relevant information to the
Police Chief in advance of the meeting and the City Manager and Police Chief shall have
a follow-up meeting to discuss the results of the planning session.
SECTION NO.10: OBSERVATION OF LABOR NEGOTIATIONS
CITY may participate with other cities that contract with COUNTY for law enforcement
Services to select no more than two (2) representatives from the contracting cities to observe
labor negotiations between COUNTY, SHERIFF, and the collective bargaining units
representing the employees of the SHERIFF, provided that such observers adhere to rules
established by COUNTY, the SHERIFF, and the bargaining units for the negotiations.
SECTION NO.11: PROPERTY, EQUIPMENT AND TRAINING
11.1 Ownership of Property and Equipment. The ownership of all property and
equipment utilized in association with either SHERIFF or CITY meeting their responsibilities
under the terms of this Agreement, shall remain with the original owner at all times to include
termination, unless otherwise specifically and mutually agreed upon in writing by the Parties
to this Agreement.
11.2 Stationery, Notices and Forms. CITY shall supply at its own cost and expense
any special supplies, logos or patches, stationery, notices, forms where such must be issued
in the name of CITY.
11.3 Additional Technology. CITY desires to maintain a police force that is trained and
equipped with the latest technology. SHERIFF agrees to provide police service personnel
providing Services under this Agreement that are trained and equipped with such
technology as is customarily provided to deputies providing law enforcement Services in
the unincorporated areas of the County. Any technology not currently in use or not
customarily provided to patrol deputies, may be requested by CITY or SHERIFF. Parties
agree to meet and confer over the need for the acquisition, training, or use of new
technology with the final decision regarding the acquisition and use of new technology
resting solely with the SHERIFF so long as CITY and COUNTY have the necessary
financial resources to acquire such technology and train Dedicated CITY Officers in its
use. Such costs shall be born solely by the CITY.
11.4 Additional Training. CITY has indicated that it may desire to have the Dedicated
CITY Officers providing Services to CITY under the terms of this Agreement attend
additional or supplemental training. The SHERIFF agrees not to unreasonably withhold
approval of any written request(s) by CITY for Dedicated CITY Officers providing
Services under the terms of this Agreement to attend additional or supplemental training.
The SHERIFF may also require Dedicated CITY Officers assigned to provide Services to
CITY under the terms of this Agreement to participate in necessary state and federal
Page 13 of 29
training and conferences that focus on the prevention of crime and the protection of
CITY'S citizens. The costs of any additional or supplemental training requested by CITY
under this section and approved by the SHERIFF, or determined necessary by the
SHERIFF, shall be born solely by CITY.
11.5 Police Department Building, Maintenance, and Janitorial. CITY shall provide
offices, to include sufficient parking, for the City of Spokane Valley Police Department
located at 12710 E. Sprague Avenue, City of Spokane Valley, 99216 or at such other
location mutually agreed to between the CITY and SHERIFF. CITY shall provide all
operation, maintenance, and janitorial services for said offices.
SECTION NO. 12: COMMUNITY IDENTITY
12.1 Vehicles. Patrol, Traffic, School Resource Officer, and Community Service vehicles
that are assigned to CITY shall display the color, identification and logo of CITY at CITY'S
sole expense. Additionally, the vehicles will indicate that they are SHERIFF vehicles.
SHERIFF and CITY shall determine the form of identification jointly. Detective and
Supervisor vehicles may be left unmarked.
12.2 Uniform. SHERIFF maintains a uniform directed by state law. It is a uniform that
carries a great deal of pride. CITY recognizes that the assigned personnel will retain the
uniform of the Spokane County Sheriff's Office; however, SHERIFF agrees that assigned
personnel shall wear additional identification in the nature of a patch, clearly indicating
affiliation with CITY on uniforms, jackets, and jumpsuits. Jumpsuits shall include the word
"Police" in large type on the back. The nature and design of any additional identification will
be determined jointly by SHERIFF and CITY and provided to SHERIFF by CITY at CITY'S
sole expense.
SECTION NO. 13: RECORDS
All records prepared, owned, used or retained by COUNTY or SHERIFF in conjunction with
providing Services under the terms of this Agreement shall be deemed COUNTY property
and shall be made available to CITY upon request by the City Manager subject to the records
retention schedule set forth by the Washington State Secretary of State, the attorney client and
attorney work product privileges set forth in statute, court rule or case law. The Parties agree
to cooperate in complying with the provisions of chapter 42.56 RCW. Should the Agreement
terminate, the Parties will meet, and discuss the nature and extent of records required to be
transferred to the successor agency. The COUNTY agrees to effect the transfer no later than
the last day of the contract. The cost of any transfers of records to the control of the CITY
under this provision shall be assumed solely by the CITY.
SECTION NO. 14: UNCONTROLLABLE CIRCUMSTANCESAMPOSSIBILITY
A delay or interruption in or failure of performance of all or any part of this Agreement
resulting from Uncontrollable Circumstances shall be deemed not a default under this
Agreement.
Page 14 of 29
A delay or interruption in or failure of performance of all or any part of this Agreement
resulting from any change in or new law, order, rule or regulation of any nature which
renders providing of Services in accordance with the terms of this Agreement legally
impossible, and any other circumstances beyond the control of the SHERIFF, which render
legally impossible the performance by the SHERIFF of its obligations under this
Agreement, shall be deemed not a default under this Agreement.
SECTION NO. 15: RELATIONSHIP OF THE PARTIES
For the purpose of this Section, the terminology "COUNTY" shall also include SHERIFF.
The Parties intend that an independent contractor relationship will be created by this
Agreement. COUNTY shall be an independent contractor and not the agent or employee of
CITY, that CITY is interested only in the results to be achieved and that the right to control
the particular manner, method and means in which the Services are performed is solely within
the discretion of the SHERIFF. Any and all employees who provide Services to CITY under
this Agreement shall be deemed employees solely of the SHERIFF. The SHERIFF shall be
solely responsible for the conduct and actions of all employees under this Agreement and any
liability that may attach thereto. Likewise, no agent, employee, servant or representative of
CITY shall be deemed to be an employee, agent, servant or representative of the SHERIFF
or COUNTY for any purpose.
SECTION NO.16: LIABILITY
For the purpose of this section, the terminology "COUNTY" shall also include the
"SHERIFF."
(a) COUNTY shall indemnify and hold harmless CITY and its officers, agents, and
employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages
of any nature whatsoever, by any reason of or arising out of any negligent act or omission of
COUNTY, its officers, agents and employees, relating to or arising out of performing Services
pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or
damages is brought against CITY, COUNTY shall defend the same at its sole cost and
expense and if final judgment in said suit be rendered against CITY, and its officers, agents,
and employees, or jointly against CITY and COUNTY and their respective officers, agents,
and employees, COUNTY shall satisfy the same.
(b) CITY shall indemnify and hold harmless COUNTY and its officers, agents, and
employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages
of any nature whatsoever, by any reason of or arising out of any negligent act or omission of
CITY, its officers, agents and employees, relating to or arising out of performing Services
pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or
damages is brought against COUNTY, CITY shall defend the same at its sole cost and
expense and if final judgment in said suit be rendered against COUNTY, and its officers,
Page 15 of 29
agents, and employees, or jointly against COUNTY and CITY and their respective officers,
agents, and employees, CITY shall satisfy the same.
(c) If the comparative negligence of the Parties and their officers and employees is a cause
of such damage or injury, the liability, loss, cost, or expense shall be shared between the
Parties in proportion to their relative degree of negligence and the right of indemnity shall
apply to such proportion.
(d) Where an officer or employee of a Party is acting under the direction and control of the
other Party, the Party directing and controlling the officer or employee in the activity and/or
omission giving rise to liability shall accept all liability for the other Parry's officer or
employee's negligence.
(e) Each Party's duty to indemnify shall survive the termination or expiration of this
Agreement.
(0 The foregoing indemnity is specifically intended to constitute a waiver of each Party's
immunity under Washington's Industrial Insurance Act, chapter 51 RCW, respecting the
other party only, and only to the extent necessary to provide the indemnified Party with a full
and complete indemnity of claims made by the indemnitor's employees. The Parties
acknowledge that these provisions were specifically negotiated and agreed upon by them.
(g) COUNTY and CITY agree to either self insure or purchase polices of insurance covering
the matters contained in this Agreement with coverages of not less than $5,000,000 per
occurrence with $5,000,000 aggregate limits including professional liability and auto.
SECTION NO. 17: INITIATIVES AND LOCAL BUDGET REDUCTIONS
The Parties recognize that revenue -reducing initiative(s) passed by the voters of Washington
and/or local revenue reductions (i.e. loss of sales tax) and/or local government mandates may
substantially reduce local operating revenue for CITY, COUNTY, or both Parties. The
Parties agree that it is necessary to have flexibility to reduce the contracted amount(s) in this
Agreement in response to budget constraints resulting from the passage of State-wide
revenue -reducing initiative(s) and/or local revenue reductions and/or local government
mandates. If such an event occurs, the Parties agree to negotiate in good faith to achieve a
mutually agreeable resolution in a timely fashion.
SECTION NO.18: DISPUTE RESOLUTION
Any dispute or controversy arising out of or relating to this Agreement, or breach thereof,
between the SHERIFF, COUNTY, or CITY shall first be reduced to writing and considered
by the COUNTY Chief Executive Officer ("COUNTY CEO" or "CEO") and the City
Manager if it is a monetary dispute. If it is a non -monetary dispute, it shall be reduced to
writing and considered by the SHERIFF and City Manager. The City Manager and the
COUNTY CEO or SHERIFF, depending on the dispute being monetary or non -monetary,
shall agree to develop a corrective action plan ("Action Plan") to address any dispute arising
Page 16 of 29
hereunder. The Action Plan shall be completed within thirty (30) days of agreement to
develop the Action Plan unless the Parties mutually agree in writing to extend this timeline.
If the PARTIES fail to complete or implement an Action Plan, discontinue the action plan
without agreement, or the dispute, controversy, or breach thereof, otherwise remains
unresolved, the dispute may be submitted to arbitration by any Party.
COUNTY or SHERIFF, respectively, and CITY shall have the right to designate one person
each to act as an arbitrator. The two selected arbitrators shall then jointly select a third
arbitrator. Arbitrators shall be a licensed attorney in the State of Washington in good standing
with the Washington State Bar Association and not be an employee or former employee of
any Party. The decision of the arbitration panel shall be binding on the Parties and shall be
subject to judicial review as provided for in chapter 7.04A RCW.
The costs of the arbitration panel shall be equally split between the respective Parties.
SECTION NO. 19: ASSIGNMENT
No Party shall assign, transfer, or delegate, in whole or part, any interest or responsibility in
this Agreement without the express written consent of the other Parties. Nothing in this
section shall prohibit COUNTY and/or SHERIFF from contracting with third -parties for
Services provided for in this Agreement.
SECTION NO.20: NOTICES
All notices or other communications given hereunder and sent or delivered to any Party at the
address set forth for such below in this Section and shall be deemed given: (1) when certified
mail is deposited in the United States mail, postage prepaid; or (2) on the third day following
the day on which the same have been mailed by first class delivery, postage prepaid; or (3)
on the day such notices or other communications are received when sent by personal delivery,
prepaid.
All notices, requests, approvals, consents, or other communication, which may be required
by this Agreement, shall be given as follows:
SPOKANE COUNTY: Spokane County
ATTN: Chief Executive Officer
1116 West Broadway Avenue
Spokane, Washington 99260
With Courtesy Copy: Spokane County Prosecutor's Office
ATTN: Civil Division
1115 West Broadway Avenue
Spokane, Washington 99260
SHERIFF: Spokane County Sheriff's Office
ATTN: Spokane County Sheriff
Page 17 of 29
1100 West Mallon Avenue
Spokane, Washington 99260
CITY: City of Spokane Valley
ATTN: City Manager
10210 East Sprague Avenue
Spokane Valley, Washington 99206
SECTION NO.21: VENUE STIPULATION
This Agreement has been and shall be construed as having been made and delivered within
the State of Washington and it is mutually understood and agreed by each Party that this
Agreement shall be governed by the laws of the State of Washington, both as to
interpretation and performance. Any action at law, suit in equity or judicial proceeding for
the enforcement of this Agreement, or any provision hereto, shall be instituted only in courts
of competent jurisdiction within Spokane County, Washington, unless relocation or
commencement elsewhere is required by law.
SECTION NO.22: COMPLIANCE WITH LAWS
The Parties shall observe all applicable local, state, and federal laws, regulations, orders, writs,
injunctions, and/or decrees, to the extent that they may be applicable to the terms of this
Agreement.
SECTION NO. 23: DISCLAIMER
Except as otherwise provided, this Agreement shall not be construed in any manner that
would limit either Party's authority or powers under law.
SECTION NO.24: HEADINGS
The Section and subsection headings appearing in this Agreement have been inserted solely
for the purpose of convenience and ready reference. In no way do they purport to, and shall
not be deemed to, define, limit, or extend the scope or intent of the sections to which they
pertain.
SECTION NO.25: ALL WRITINGS CONTAINED HEREIN
This written Agreement, together with the Exhibits attached hereto, constitutes the entire and
complete understanding and agreement between the Parties respecting the subject matter
hereof and cancels and supersedes any and all prior and contemporaneous negotiations,
correspondence, understandings, and agreements between the Parties, whether oral or written,
regarding such subject matter. No agreement or understanding varying or extending this
Agreement will be binding upon any Party, unless set forth in writing which specifically refers
to the Agreement that is signed by duly authorized officers or representatives of the respective
Page 18 of 29
Parties, and the provisions of the Agreement not specifically amended thereby will remain in
full force and effect.
SECTION NO.26: COUNTERPARTS
This Agreement may be executed in any number of multiple signed originals, each of which,
when so executed and delivered, shall be an original, but such counterparts shall together
constitute but one and the same.
SECTION NO.27: AGREEMENT TO BE FILED
COUNTY shall file this Agreement with such offices or agencies as required by chapter 39.34
RCW.
SECTION NO. 28: TIME OF ESSENCE OF AGREEMENT
Time is of the essence of this Agreement and in case any Party fails to perform the
obligations on its part to be performed at the time fixed for the performance of the
respective obligation by the terms of this Agreement, the other respective Party may, at its
election, hold the other Party liable for all costs and damages caused by such delay.
SECTION NO. 29: CHAPTER 39.34 RCW REQUIRED CLAUSES
A. Purpose. See Section No. 3 above.
B. Agreement to be Filed. See Section No. 27 above.
C. Duration. See Section No. 4 above.
D. Termination. See Section No. 4 above.
E. Organization of Separate Entity and Its Powers. No new or separate legal or
administrative entity is created to administer the provisions of this Agreement.
F. Responsibilities of the Parties. See applicable sections within Agreement.
G. Property upon Termination. See Section Nos. 4.4 and 11 above.
SECTION NO.30: SEVERABILITY
The Parties agree that if any parts, terms or provisions of this Agreement are held by the courts
to be illegal, the validity of the remaining portions or provisions shall not be affected and the
rights and obligations of the Parties shall not be affected in regard to the remainder of the
Agreement. If it should appear that any part, term or provision of this Agreement is in conflict
with any statutory provision of the State of Washington, then the part, term or provision
thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may
Page 19 of 29
be in conflict therewith and this Agreement shall be deemed to modify to conform to such
statutory provision.
SECTION NO.31: THIRD PARTY BENEFICIARIES.
This Agreement is intended for the benefit of COUNTY, CITY and SHERIFF and not for
the benefit of any third parties.
SECTION NO.32. SURVIVAL
Without being exclusive, Section Nos. 16, 20, and 21 of this Agreement shall survive any
termination, expiration or determination of invalidity of this Agreement in whole or in part.
Any other sections of this Agreement which, by their sense and context, are intended to
survive shall also survive.
SECTION NO.33. MEDIA RELEASES AND CONTACT
Media releases concerning law enforcement activities covered under this Agreement will
be prepared by the SHERIFF'S Public Information Officer. Any such release of
information to the media that is deemed to be sensitive or likely to cause concern or alarm
shall be provided to the City Manager before its release. CITY shall not issue any media
releases regarding law enforcement activities covered under this Agreement without prior
approval of the SHERIFF unless otherwise agreed by the Parties. SHERIFF will endeavor
to have the Police Chief or designee interact with the media when appropriate. SHERIFF'S
ability to interact with the media on CITY'S behalf shall not be limited by this section.
SECTION NO.34: MODIFICATION; AMENDMENT
No modification or amendment to this Agreement shall be valid until the same is reduced to
writing, in the form of an amendment, and executed with the same formalities as this present
Agreement.
SECTION NO.35: COOPERATION
The Parties agree to cooperate and work together to the best of their abilities to effectuate the
purpose of this Agreement.
SECTION NO.36: NON-DISCRIMINATION
During the performance of this Agreement, the Parties, their employees, and agents shall not
discriminate against any person on the basis of race; religion; color; sex; gender identity and
expression; medical conditions related to any sensory, mental, or physical condition; sexual
orientation; marital status; age; national origin; ancestry; genetic information; disability;
veteran status; or any class protected by local, state, or federal law.
SECTION NO.37: NO SEPARATE LEGAL ENTITY
Page 20 of 29
This Agreement shall not create any separate legal entity. The only entities that shall exist
pursuant to this Agreement shall be COUNTY, SHERIFF, and CITY.
SECTION NO.38: REMEDIES
No remedy herein conferred upon any Party is intended to be exclusive of any other remedy,
and each and every such remedy shall be cumulative and shall be in addition to every other
remedy given hereunder or now or hereafter existing at law or in equity or by statute or
otherwise. No single or partial exercise by any Party of any right, power, or remedy hereunder
shall preclude any other or further exercise thereof.
SECTION NO.39: WAIVER
No officer, employee, agent or other individual acting on behalf of either Party has the power,
right or authority to waive any of the conditions or provisions of this Agreement. No waiver
in one instance shall be held to be a waiver of any other subsequent breach or nonperformance.
Failure of either Party to enforce at any time any of the provisions of this Agreement or to
require at any time performance by the other Party of any provision hereof shall in no way be
construed to be a waiver of such provisions nor shall it affect the validity of this Agreement
or any part thereof
SECTION NO.40: CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement and the other documents listed in this
Agreement as Exhibits, and all modifications and amendments issued subsequent thereto.
These form a contract and all are as fully a part of the contract as if attached to this Agreement
or repeated herein. In the event of any inconsistency between the provisions of this Agreement
and the documents listed below, the provisions of this Agreement will control and the order
of precedence will be in the order listed. An enumeration of the contract documents is as
follows:
1. This Agreement; and
2. Exhibit 1— Services Provided to CITY by SHERIFF; and
3. Exhibit 2 — Performance Indicators and Workload Indicators; and
4. Exhibit 3 — Dedicated CITY Officers; and
5. Exhibit 4 — Combined Number of Officers in Shared Units; and
6. Exhibit 5 — City Patrol Districts; and
7. Amendments or Modifications to this Agreement.
SECTION 41: EXECUTION AND APPROVAL
The Parties warrant that the officers/individuals executing below have been duly authorized
to act for and on behalf of the Party for purposes of confirming this Agreement.
Page 21 of 29
[ Signatures on Next Page ]
Pagc 22 of 29
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the
date and year opposite their respective signatures.
DATED: I Z ' 3
ATTEST:
CLERK OF THE
BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY, WASHINGTON
AL FRENM, Vice -Chair
BY:
GINNA VASQU
Wq
JOSH KERNS, Commissioner
i i112-dZ2,**********
DATED: 1 /,2 v—'AL SPOKANE COUNTY SHERIFF:
DATED: ddc—)a
CHRISTINE BAINBRIDGE
City Clerk
Approved as to form only:
Office cdhe CityAUorLy
O KNN
**********
CITY OF SPOKANE VALLEY:
lioe-11-1--
i HOHMAN, City Manager
Page 23 of 29
Exhibit 1— Services Provided to CITY by SHERIFF
CITY Dedicated Service Units
CITY Police Department Administration (Chief, Assistant Chief, Sergeant)
Patrol
Traffic Unit (Enforcement and Investigation)
Crime Prevention
Domestic Violence Unit (Investigation and Mitigation)
School Resource Officers
K-9
Spokane Valley Investigative Unit (Property and Drug Crimes Investigations)
Shared Service Units
Major Crimes Unit (Investigation of Crimes Against Persons)
Special Assault Unit (Sex Crimes Investigation)
Spokane County Investigative Unit: (Property and Drug Crimes Investigations;
Lieutenant only)
Joint Terrorism Task Force
Safe Streets (Drug Task Force and Gang Enforcement)
Emergency Operations Team (Marine and Search and Rescue)
Public Information Officer
Training
Office of Professional Standards (Investigations of complaints against officers and use of
force)
Air Support Unit
Forensics
Explosive Disposal
Regional Investigative Group 9 (Crime Analysis)
Fleet Maintenance
SWAT (Hostage Negotiation)
Tac Team (Crowd Control)
Reservist and Explorer Units
Administrative Support
Services Provided by Outside Agencies through Contract with the Sheriffs Office
Spokane Regional Emergency Communications (SREC)
Records Management
Property Storage
SHERIFF'S Community Oriented Policing Effort (S.C.O.P.E.)
Regional Services — Services provided as COUNTY responsibility at no additional
costs.
Civil
Marine Patrol
SHERIFF
Pagc 24 of 29
Sex Offender Registration
Self -Sustaining Services (No Charge to City)
Traffic School: Paid for by participant fees.
Extra Duty Employment: Paid for by client fees.
Page 25 of 29
Exhibit 2 — Performance Measures and Workload Indicators
Workload Indicators (Provided quarterly unless otherwise agreed)
Total incidents per Dedicated CITY Patrol Officer per shift
Total citizen initiated Calls for Service
Total citizen initiated Calls for Service with Dedicated CITY Patrol Officer response
Total Dedicated CITY Officer initiated incidents
Total Dedicated CITY Officer involved incidents
Total incidents requiring written documentation
Total incidents resulting in custodial arrest
Total traffic non -criminal infractions/citations issued
Total traffic control requests worked
Total traffic collisions investigated
Total Major Crime investigations
Total Sex Crime investigations (Annual)
Total Property/Drug Crime investigations (Annual)
Behavioral Health Deputy — To match 2021 WASPC Grant Report (Annual)
Separate Agency (Data provided as made available by agency)
SCOPE - Number of active volunteers
SCOPE — Number of volunteer hours
SCOPE — Number of business checks, vacation checks, tagged vehicles, towed vehicles and
parking citations
Performance Measures (Provided quarterly unless otherwise ap_reed)
Average patrol staffing per shift
Contracted Position Fill Rate (Identify positions that are active, in training, and unfilled).
Training Completion Rate (Percentage of hired officer candidates that complete all phases of
training and probationary period).
Citizen complaints per 1,000 Dedicated CITY Officer incidents (Annual)
Outcome of complaint investigations (% sustained, not sustained, exonerated, unfounded,
pending, changed to inquiry) (Annual)
Outcome of use of force incidents (% within policy and not within policy) (Annual)
Average response time for priority 1, 2, and 3 Calls for Service
Percentage of Calls for Service with deputy response
Percentage of incidents that were deputy initiated
Percentage of solvable property crime cases assigned (Annual)
Percentage of assigned cases solved by investigative unit (Assigned)
Percentage of assigned cases solved by charges filed by investigative unit (Assigned)
State defined collisions per capita (Informative only)
Percentage of traffic complaints worked
Actual to Budget Cost Comparisons for all Dedicated and Shared units (Salary, overtime,
fuel)
Behavioral Health Deputy — Time Saved (As long as data is required by State)
Page 26 of 29
Exhibit 3 - Dedicated CITY Officers
Administrative
Police Chief / Undersheriff 1
Assistant Chief / Inspector 1
Sergeant 1
Patrol
Lieutenant 2
Sergeant 9
Deputies 47
K-9 Deputies 3
Traffic
Sergeant 1
Detectives/Corporal 1
Deputies 5
Community Services
Deputy 1
Behavioral Health
Deputy 1
Homeless Services
Deputy 1
Domestic Violence
Detective/Corporal 1
School Resource Officer
Deputies 4
Property and Dru i Crimes
Sergeant 1
Detectives 10
Deputy 1
Total Dedicated Officers 91
Page 27 of 29
Exhibit 4 - Combined Number of Officers in Shared Units
Administration (Technical Support)
Sergeant 1
Investigations
Undersheriff 1
Lieutenant 1
DEA Deputy 1
Major Crimes
Sergeant 1
Detectives 8
Sex Crimes
Sergeant 1
Detectives 7
Investigative Task Force Spokane County Investigative Unit (SCIU)
Lieutenant 1
Regional Intelligence Group
Detective 1
Joint Terrorism Task Force
Detective 1
Safe Streets (Drug and Gangs)
Sergeant 1
Detectives 3
Deputies I
Emergency Operations Team
Deputy 2
Public Information Officer
Corporal 1
Professional Standards
Lieutenant I
Training
Sergeant
3
Deputies 1
Total Permanent Shared Officers 37
(CITY Share Based on Usage)
Page 28 of 29
Exhibit 5 - CITY Patrol Districts
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Page 29 of 29
*A�a:jne OFFICE OF THE CITY MANAGER
T .� 10210E Sprague Avenue I Spokane Valley WA a.gov
\�,hQ. ' Phone: (509) 720-5000 I www.spokanevalleywa.gov
January 14, 2025
Spokane County Sheriff John Nowels
Spokane County Sheriffs Office
1100 W Mallon Ave
Spokane County Public Safety Building, First Floor
Spokane WA 99260-0300
RE: Updated Notice and Letter AgreementforAssignment of City Dedicated Officers
Dear Sheriff Nowels,
This letter is a follow-up to the document provided to you on March 4, 2024 which, pursuant to Section 5.1.1
of the Interlocal Agreement, provided written notice to you of the City's determination to move forward with
recruitment and hiring of ten additional City dedicated officers recommended pursuant to a 2023 police
staffing study. Pursuant to that notice, the City identified its understanding that recruitment would begin
immediately and that positions for the Sheriffs Office and Spokane Valley Police would be filled generally on
an alternating 1-to-1 basis. At that time the City had not yet identified the positions, but on January 7, 2025,
City Council approved assigning the dedicated positions recommended by you and Chief Ellis. The dedicated
positions to be added and assigned are four Patrol deputies, one homeless services deputy, one Traffic
deputy, two Spokane Valley Investigative Unit (SVIU) detectives, one SVIU sergeant, and one Patrol
lieutenant. Per your and Chief Ellis' recommendation, one existing City dedicated Patrol sergeant shall be
converted to a Patrol lieutenant in addition to the one listed above. These additions, assignments, and
modifications are shown in a new Exhibit "3" attached hereto.
In conjunction with the letter sent March 4, 2024, this letter serves as notice pursuant to Section 5.1.1 of the
City's unilateral addition and assignment of the 10 dedicated positions and conversion of one position as
described above. We request your acknowledgement of receipt and concurrence of the additions,
assignments, and modifications identified in this letter and the new Exhibit "3" by your signature below. The
Parties further agree that the attached "Exhibit 3 — Dedicated CITY Officers" shall, as of the date this letter
agreement is fully executed, replace the current Exhibit 3 to the "Interlocal Agreement for Law Enforcement
Services as Provided by the Spokane County Sheriffs Office to the City of Spokane Valley" that was fully
executed on December 20, 2022.
We understand that the Sheriffs Office has been actively recruiting for all Spokane Valley Police positions,
including the additional ten officers, since the March 4 notice and greatly appreciate your efforts in hiring
new officers. As identified in the notice provided on March 4, 2024, we understand that the Sheriffs Office
and Spokane Valley Police dedicated positions will be filled generally on an alternating 1-to-1 basis. While all
the specified new positions are vitally important, our Council has expressed its desire to not deplete patrol
platoons by immediately filling higher -ranked positions through promotion that would subsequently create
long-term vacancies in patrol due to the training time required for new recruits. We understand from Chief
Ellis that he will not fill higher ranked positions until the officers are available to fill the vacancies that may
be created through such promotion. We appreciate and concur with the efforts of Chief Ellis to fill the new
positions in a manner that does not materially lower patrol staffing levels (for fully -trained officers) or
materially impact the service provided by other units.
We will work to incorporate an amendment to the agreement in the near future and will work with you and
your office on finalizing these changes.
Please provide a completed and signed copy of this letter agreement to the City upon your agreement and
execution. Thank you for your collaboration with our efforts to right -size our police department to the needs
of Spokane Valley and we look forward to our ongoing cooperation and continued success.
Sincerely,
City Manager John Hohman
Acknowledged and Approved by
She Jo n Nowels
cc: Spokane County CEO Scott Simmons
Attachments:
• Notification of Additional Ten Officers dated March 4, 2024
• Exhibit "3" from Interlocal Agreement — Dedicated City Officers
0000�
Spokane OFFICE OF THE CITY MANAGER
,,;o01vzAey` 10210 E Sprague Avenue ♦ Spokane Valley WA 99206
Phone: (509) 720-5000 ♦ www.spokanevaHeywa.gov
March 4, 2024
Spokane County Sheriff John Nowels
Spokane County Sheriff's Office
1100 West Mallon
Spokane County Public Safety Building, First Floor
Spokane, WA 99260-0300
RE: Notification to Spokane County Sheriff and Spokane County for Addition of City Dedicated Officers
Dear Sheriff Nowels,
A recently completed consultant study evaluating police staffing and service needs for Spokane Valley
recommended an increase in staffing to accommodate population growth as well as a significant increase
in calls for service. Additionally, the study concluded that increasing patrol staffing would allow for more
proactive policing which would also be beneficial to our community.
At last Tuesday's Council meeting, the Spokane Valley City Council approved adding ten dedicated
Spokane Valley Commissioned police officers to the number of dedicated officers provided by the
Spokane County Sheriff's Office and Spokane County through the Interlocal Agreement for Law
Enforcement Services executed in 2022.
Pursuant to Section 5.1.1 of the Interlocal Agreement, "City may unilaterally adjust the number of
Dedicated CITY officers set forth in Exhibit "3" only after meaningful prior consultation between the
Sheriff and the City".
City Manager John Hohman has discussed the addition of these officers with you, Sheriff Nowels, and
Police Chief Dave Ellis, and understands that all agree to move forward with the recruitment of ten
additional officers beginning immediately.
Section 8.3 of the Interlocal Agreement states, "SHERIFF or his designee and the City Manager shall
jointly discuss and work diligently to fill any vacancies in a manner that is reasonable and fair to each
party". The Sheriff, Police Chief, and City Manager have agreed, in recognition of current recruitment
for both Spokane Valley dedicated officers and County dedicated officers, that positions for both
Spokane Valley and County openings will be filled generally in an alternating 1-to-1 basis. Please provide
quarterly updates to the City indicating the number of officers hired and the location to which they will
be assigned.
City staff and Council will continue to receive public input and further deliberate on the exact positions,
ranks, and units associated with the current ten officers as well as future implementations of the
remaining staffing recommendations. We will keep you appraised as decisions are made and will
continue to include Chief Ellis in these discussions. As the details are determined we will work with the
Sheriffs Office and County on incorporating these changes into the agreement through an amendment
process.
Thank you for your collaboration with our efforts to right -size our police department to the needs of
Spokane Valley and we look forward to our ongoing cooperation and continued success.
Sincerely,
City Manager John Hohman
CC: Spokane County CEO Scott Simmons
CC: Spokane Valley Police Chief Dave Ellis
EXHIBIT 3 - DEDICATED CITY OFFICERS
Adminietrmtiva
Police Chief / Undersheriff 1
Assistant Chief / Inspector 1
Sergeant 1
Patrol
Lieutenant
Sergeant
Deputies
K-9 Deputies
Traffic
Sergeant
Detectives/Corporal
Deputies
Community Services
Deputy
Behavioral Health
Deputy
4
8
51
3
1
1
6
1
1
Homeless Services
Deputy 2
Domestic Violence
Detective / Corporal 1
School Resource Officer
Deputies 4
Property and Drug Crimes
Sergeant 2
Detectives 12
Deputy 1
TOTAL DEDICATED OFFICERS 101
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CITY MANAGER
10210 E Sprague Ave I Spokane Valley, WA 99206
Phone (509) 720-5000 1 Fax (509) 720-5075
www.spol<anevatteywa.gov
December 23, 2025 Contract #17-104.08
Spokane County Sheriff John Nowels
Spokane County Sheriffs Office 1100 West Mallon
Spokane County Public Safety Building, First Floor
Spokane, WA 99260-0300
RE: Notification to Spokane County Sheriff and Spokane County of City Council Approval of
Additional Officers
Dear Sheriff Nowels,
As you are aware, the City conducted a comprehensive police staffing and law enforcement
services study in 2023. The study recommended increases in officer staffing levels to increase
response times and proactive policing, and decrease officer burnout. To that end, in 2024, City
Council approved an implementation plan beginning with Phase One, which called for the hiring
of 10 additional Dedicated Officers, one shared Lieutenant, and one internal City Public Safety
Coordinator. The City thanks you for your efforts in hiring the 10 dedicated officers this year.
We are already seeing positive impacts from them on the streets.
However, the City Council has continued to seek funding for additional officers and this year
submitted a public safety sales tax to voters for consideration. After overwhelming support and
approval, the City Council is pleased to provide notice of the need and its desire to add additional
officers to the Spokane Valley Police Department. The resounding message from Spokane
Valley citizens was support for the men and women of law enforcement and the City's efforts to
enhance public safety across the City. The purpose of this letter is to provide notice of the City's
approval of Phase Two implementation — the hiring of new Dedicated City Officers and Shared
Officers as more fully described below. Further, this letter serves to memorialize Council's
approval to convert a patrol deputy to a K9 deputy.
New Dedicated and Shared Officers
Pursuant to Section 5.1.1 of the Interlocal Agreement for Law Enforcement Services (the
"Interlocal Agreement"), the "City may unilaterally adjust the number of Dedicated CITY officers
set forth in Exhibit '3' only after meaningful prior consultation between the SHERIFF and the
City." At its October 21, 2025 Council meeting, and after collaboration between yourself, Chief
Ellis and the Public Safety Committee, the City Council adopted law enforcement's
recommended implementation plan of an additional round of hiring. The funding from the public
safety sales tax begins on January 1, 2026, and we request that the Sheriff's Office prepare for
hiring the positions identified below as expediently as possible beginning January 1, 2026.
This plan includes recruiting and hiring ten additional dedicated officers, one shared detective,
and funding one position that was previously grant funded as follows:
• Patrol Deputy — 3 additional patrol deputies, for 57 total patrol deputies (resulting
in 12 per day and night platoon, 4 per power shift platoon, and 1 front desk deputy).
• Traffic Detective — 1 additional detective, for 2 total (for traffic investigations).
• Behavioral Health Deputy — Fully funding the position currently in the contract to
cover the loss in grant funding that occurred in July 2025; adding 1 new dedicated
deputy, with 2 total dedicated Behavioral Health Deputies (these work with
behavioral health professionals in co -deploy teams). Of note, we request that with
the loss of grant funding, these teams focus work solely within Spokane Valley as
dedicated units paid for by the City.
• School Resource Officer — 1 additional school resource officer, for five total with
one at each of the four high schools along with one shared officer that is available
to fill in at any school; note that schools pay a portion of SRO costs.
• Spokane Valley Investigative Unit — 4 additional detectives, for 16 total detectives.
• Shared Sex Crimes Detective —1 additional detective (split approximately half time
between Spokane Valley and Spokane County); note that under the Law
Enforcement Agreement shared positions may be implemented after notice by the
Sheriff's Office and this position has already started in 2025.
In addition, the Sheriff's Office recommended, and the City Council agreed, to convert a deputy
from the SVIU to the regional RAVEN unit. This position will remain a dedicated SV position.
These additions, assignments, and modifications are shown in Exhibit 3A for Dedicated City
Officers, and Exhibit 4A for Shared Units, attached hereto.
In addition to the new officers, on December 16, 2025, City Council agreed to Chief Ellis's
recommendation to convert a patrol deputy to a K9 deputy and for the four K9 units to be
assigned with one to each of the four day and night platoons. That change is also reflected in
the updated Exhibit 3A.
Implementation Plan
Section 8.3 of the Interlocal Agreement states, "SHERIFF or his designee and the City Manager
shall jointly discuss and work diligently to fill any vacancies in a manner that is reasonable and
fair to each party". The Sheriff, Police Chief, and City Manager have agreed, in recognition of
current recruitment for both Spokane Valley dedicated officers and County dedicated officers,
that positions for both Spokane Valley and County openings will be filled generally in an
alternating 1-to-1 basis.
While all the new positions are important, our Council has expressed its desire not to deplete
patrol platoons by immediately filling higher -ranked positions through promotion that would
subsequently create long-term vacancies in patrol due to the training time required for new
recruits. We understand from Chief Ellis that he will not fill higher ranked positions until the
officers are available to fill the vacancies that may be created through such promotions. We
appreciate and concur with the efforts of Chief Ellis to fill the new positions in a manner that
Page 12
does not materially lower patrol staffing levels (for fully -trained officers) or materially impact the
service provided by other units. Please provide quarterly updates to the City indicating the
number of officers hired and the location to which they will be assigned.
We ask that you please sign and return an executed copy of this letter acknowledging your
agreement to this implementation plan and replacing Exhibits 3 and 4 to the Interlocal
Agreement with Exhibit 3A, and Exhibit 4A, attached hereto. City staff and Council will
continue to consider future public safety enhancements and look forward to further
discussions with you and Chief Ellis.
Thank you for your collaboration in meeting the public safety needs of Spokane Valley, and
please extend our thanks and appreciation to the men and women under your charge. We look
forward to our ongoing cooperation and continued success.
Sincerely,
City Manager John Hohman
CC:
Spokane County CEO Scott Simmons
Spokane Valley Police Chief Dave Ellis
Acknowledged and Approved by
bier ff John Nowels
Page 13
Date
EXHIBIT 3A-DEDICATED CITY OFFICERS
Administrative
Police Chief/Undersheriff 1
Assistant Chief/Inspector 1
Sergeant 1
Patrol
Lieutenant 4
Sergeant 8
Deputy 53
K-9 Deputies 4
Traffic
Sergeant 1
Detective/Corporal 2
Deputy 6
Communitv Services
Deputy 1
Behavioral Health
Deputy 2
Homeless Services
Deputy
2
Domestic Violence
Detective/Corporal
1
School Resource Officer
Deputy
5
Property and Drug Crimes
Sergeant
2
Detective
16
Regional Safe Streets (RAVEN)
Deputy
1
Total Dedicated Officers 111
Page 14
EXHIBIT 4-COMBINED NUMBER OF OFFICERS IN SHARED UNITS
Administrative (Technical Support
Sergeant
1
Investigations
Undersheriff
2
Lieutenant
1
DEA Deputy
1
Maior Crimes
Sergeant
1
Detective
g
Sex Crimes
Sergeant
1
Detective
g
Investigative Task Force Spokane County
Investigative Unit (SCITJ)
Lieutenant
2
Regional Intelligence Group
Sergeant
1
Detective
1
Joint Terrorism Task Force
Detective
1
Safe Streets (RAVEN)
Sergeant
1
Detective
3
Deputy
1
Emergency Operations Team
Deputy
2
Public Information Officer
Corporal
1
Professional Standards
Lieutenant
2
Training
Sergeant
4
Total Shared Officers 42
Page 15
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: February 24, 2026 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Public Safety Agreements — Cost Update
GOVERNING LEGISLATION:
Interlocal Agreement for Law Enforcement Services — No. 17-104.06-.08
Interlocal Agreement for Animal Control — No. 13.015
Interlocal Agreement for Detention Services — No. 11-074
Interlocal Agreement for District Court — No. 06-012; No. 013-063
Interlocal Agreement for Emergency Management — No. 21-080.00-.01
Interlocal Agreement for Pretrial Services — No. 06-016.00-.02
Interlocal Agreement for Prosecutor Services — No. 06-017; No. 09-102
Interlocal Agreement for Public Defender — No. 06-018; No. 16-018.01
Interlocal Agreement for Probation — No. 05-104
PREVIOUS COUNCIL ACTION TAKEN: Approved Interlocal Agreements for public safety
services
BACKGROUND:
Public safety services are currently provided by various agencies of Spokane County and other
regional entities pursuant to interlocal agreements. Public safety services include:
o Animal Control
o Detention Services
o District Court
o Emergency Management
o Law Enforcement
■ Sheriff's Community Oriented Policing Effort (SCOPE)
■ Spokane Regional Emergency Communications (SREC)
o Pretrial Services
o Prosecutor Services
o Public Defender
o Probation
The City pays for these services pursuant to the terms of those interlocal agreements. While
there are some differences between each agreement, generally payments are made monthly
based on annual estimates from Spokane County with follow-up reconciliations to account for
actual costs. The City then pays necessary remaining amounts for actual costs or receives a
credit. The animal control agreement is a fixed cost agreement and so no estimate or
reconciliation process is necessary. Timely estimates and reconciliations are important to allow
the City to accurately budget and plan for financial needs, to manage resources, and to identify
operational and financial issues in a timely manner. Recently, the City has encountered
challenges in receiving timely cost estimates and reconciliations from Spokane County on a
number of services. Staff are providing updates on status of estimates and reconciliations for
public safety services.
1 1 Page
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Discussion.
BUDGET/FINANCIAL IMPACTS: The 2026 Budget includes $44,678,317 for recurring public
safety services and $851,000 in nonrecurring costs for police vehicles.
STAFF CONTACT: Erik Lamb, Deputy City Manager; Morgan Koudelka, Sr. Administrative
Analyst
ATTACHMENTS:
PowerPoint Presentation
Interlocal Agreements are located online at https://spokanevalleywa.gov/691/Public-Records
under the "Laserfiche Archive" link.
21 Page
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: February 24, 2026 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Public Safety Coordinator Update
GOVERNING LEGISLATION: 2026 Budget (includes position but it is not currently funded)
PREVIOUS COUNCIL ACTION TAKEN: 2025 and 2026 Budgets
BACKGROUND:
Public safety is City Council's top priority, and the City has budgeted approximately 65% of its
2026 budget towards public safety services, for a total amount of $45,529,317, including non-
recurring vehicle costs. The City has opted to provide public safety services by contracting with
Spokane County and relevant public safety departments, such as the Sheriff's Office, to provide
all public safety services. There are nine interlocal agreements that provide for all public safety
services in Spokane Valley. These include:
o Animal Control
o Detention Services
o District Court
o Emergency Management
o Law Enforcement
■ Sheriff's Community Oriented Policing Effort (SCOPE)
■ Spokane Regional Emergency Communications (SREC)
o Pretrial Services
o Prosecutor Services
o Public Defender
o Probation
While representing the largest group of services by cost and being identified as the top priority by
Council, the City has no Public Safety department and no dedicated public safety employees.
The entirety of public safety services are managed primarily by two administrative analysts and
the Deputy City Manager and City Manager. While the analysts spend the majority of their time
focused on public safety issues, the Deputy City Manager provides assistance and management
over public safety in addition to overseeing five other departments and assisting the City Manager
with other projects as needed. In recognition of the work required to manage the nine public
safety agreements, in 2025, City Council determined to create a public safety coordinator position.
Due to constraints on revenues and increasing costs elsewhere within City services, that position
was not funded in the 2026 Budget and no public safety coordinator has been hired.
However, the City continues to see significant changes and issues arising at the State and
Regional level associated with public safety. In conjunction with the increasing costs of public
safety services creating structural and material impacts on the City's budget, more and more time
is required to appropriately manage the contracts and public safety -related issues. Examples of
current pending issues that the analysts and Deputy City Manager are currently working on
include: law enforcement agreement renewal discussions; numerous law enforcement related
1 1 -`,age
cost and service impact issues, including issues related to new RMS, Real Time Crime Center,
Training Center costs, paddy wagon, parking enforcement, 2024 settle and adjust, and FCS
methodology review; SREC budget, new facility, and operations discussions; over a half -dozen
reconciliations for the various contracts; implementation of new public defender caseload
standards; public safety space planning; district court service review; Safe and Healthy Task
Force participation; emergency management — new interlocal and budgeting issues; required
periodic meetings for public safety services; and a variety of items that come up day-to-day.
At this time, critical work is being delayed on these items due to capacity limitations with current
staffing levels. Thus, staff are providing this update on the public safety coordinator position as
part of a discussion about seeking funding for the position in 2026. This would allow additional
capacity to timely and fully address the myriad of public safety issues that the City is dealing with
and ensure that the City receives full public safety services in the most cost efficient manner.
Note that this does not impact the direct delivery of law enforcement officers in the field responding
to calls for service or other service delivery by other contracted public safety service providers.
As a reminder, the public safety coordinator position will oversee the analysts and report directly
to the Deputy City Manager. This position will provide a dedicated and consistent focus on public
safety services. The job duty requirements will ensure that the public safety coordinator has
expertise in the criminal justice system to understand and directly respond to issues/challenges
that arise within that system in City's contracts. This position will allow the Deputy City Manager
to focus on his duties overseeing other City departments and allow greater focus from the analysts
on regular reporting/analysis of services. This position will also allow more regular interaction
with contracted service providers that will help to ensure they are meeting the immediate needs
of the community.
Salary, benefits, and associated costs (i.e., computer, phone, training, etc.) estimated at hiring
are $230,590, with the top of the hiring salary range at $267,860. Due to the number of offsite
meetings, this position would need a vehicle, currently estimated at $36,000.
As identified in the next item, staff have identified that business license fee increases could cover
the costs of the public safety coordinator position. These potential revenues will be discussed in
more detail in the next item.
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Discussion.
BUDGET/FINANCIAL IMPACTS: The 2026 Budget includes $45,529,317 for public safety
services, including non -recurring vehicle costs. The Public Safety Coordinator position has been
created, but is not currently funded in the 2026 Budget. Estimated costs for salary, benefits, and
associated costs (i.e., computer, phone, training, etc.) for the position are approximately
$230,590. A vehicle for the position is estimated to cost $36,000. Staff will discuss potential
revenue sources for funding this position in 2026 in the next item.
STAFF CONTACT: Erik Lamb, Deputy City Manager
ATTACHMENTS:
21 Page
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: February 24, 2026 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Business License fee
GOVERNING LEGISLATION: RCW 19.02
PREVIOUS COUNCIL ACTION TAKEN: March 4, 2025: Staff discussed potential increases to
the license fee
BACKGROUND:
The City's business license fee is $25. Staff will discuss moderate increases to the license fee
and the associated revenue that could be generated. The revenue would be dedicated for public
safety expenses including the cost of Public Safety Coordinator.
Estimated costs for salary, benefits, and associated costs (i.e., computer, phone, training, etc.)
for the position are approximately $230,590. A vehicle for the position is estimated to cost
$36,000.
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Discussion.
BUDGET/FINANCIAL IMPACTS: In 2026, the business license fee is expected to generate
approximately $240K. If the license fee is increased as proposed, the additional revenue could
be up to $670K.
STAFF CONTACT: Gloria Mantz, City Services Coordinator
ATTACHMENTS: Presentation
1 1 Page
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: February 24, 2026 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: City Events
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: N/A
BACKGROUND:
Staff will discuss several annual City events that have been lead by the City or received
operational support from the City such as the Celebration of Lights, the Cops and Kids Car Show
and the Farmers Market. Staff will discuss expenditures and efforts to plan, coordinate and run
these events. Staff have identified the recurring and non -recurring expenditures required to
operate these events.
Early this year Valleyfest submitted a letter of intent (attached) requesting the City takes over the
planning and execution of Valleyfest. Staff will discuss this proposal with Council. In addition,
staff will discuss other suggested municipal events. Staff does not have the capacity to take over
additional events without additional funding. Staff seeks council direction as we develop the 2027
budget.
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Discussion.
BUDGET/FINANCIAL IMPACTS: Budget impacts will be determined based on council direction.
STAFF CONTACT: Gloria Mantz, City Services Coordinator
ATTACHMENTS: Presentation
Valleyfest Letter of Intent
1 1 Page
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LETTER OF INTENT
Between Valleyfest and the City of Spokane Valley
Date: [Insert Date]
To:
The City of Spokane Valley
[Address]
[City, State ZIP]
From:
Valleyfest
[Address]
[City, State ZIP]
Subject: Succession and Partnership Plan for Valleyfest
Dear [Recipient's Name / City Council Members],
This Letter of Intent ("LOI") sets forth the terms and understanding between Valleyfest, a
501(c)(3) nonprofit organization, and the City of Spokane Valley, regarding the proposed
partnership and transition of responsibilities related to the annual Valleyfest event and
associated programs.
Background
Valleyfest has served the Spokane Valley community for many years, providing a family -friendly,
community -centered event that highlights local talent, encourages civic engagement, and
supports cultural celebration. As part of a strategic succession plan and with the upcoming
retirement of current Executive Director Peggy Dearing, Valleyfest proposes a transition that will
ensure the longevity, stability, and continued growth of the event under the stewardship of the
City of Spokane Valley.
Proposed Terms
Dissolution of the Valleyfest Nonprofit
Valleyfest agrees to dissolve its current 501(c)(3) nonprofit status following all required
legal and financial protocols.
2. Transfer of Funds
Upon dissolution, all existing funds held by Valleyfest—estimated at approximately
$85,000—will be transferred to the City of Spokane Valley for the sole purpose of
funding future Valleyfest events and related programs.
3. Creation of Valleyfest Advisory Board
o An Advisory Board will be established to assist with annual planning and
coordination of Valleyfest and any associated programs.
o The Advisory Board will include at least one representative from the City of
Spokane Valley and community members with prior Valleyfest involvement or
relevant event planning expertise.
4. City Responsibilities
The City of Spokane Valley will assume the following responsibilities:
o Take ownership and maintenance of the Valleyfest name and brand.
o Manage all event -related bookkeeping, including:
■ Vendor registration
■ Expense tracking and payment
o Provide a staff member to serve on the newly formed Valleyfest Advisory Board.
o Determine whether to assume responsibility for offshoot programs such as:
■ The Cycle Celebration
■ The Valleyfest Parade
■ The Royalty Program
5. Executive Transition Support
Peggy Dearing, current Executive Director, is committed to supporting the transition
process. If necessary, Peggy will coordinate the 2026 Valleyfest event to ensure a
smooth and successful handover to City leadership and staff.
6. Funding and Financial Sustainability
Valleyfest is currently self-sustaining and does not rely on active fundraising efforts. It is
the belief of the Valleyfest Board that the event can continue to operate successfully
under City leadership without the need for additional fundraising.
Next Steps
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