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HomeMy WebLinkAbout26-038.00 VIP Production Northwest - 2026 CenterPlace Great Room A/V UpdatesContract No. 26-038 CONSTRUCTION AGREEMENT VIP Productions Northwest, Inc THIS CONSTRUCTION AGREEMENT (the "Agreement") is made by and between the City of Spokane Valley, a code City of the State of Washington ("City") and VIP Productions Northwest, Inc, ("Contractor") jointly referred to as the "Parties". IN CONSIDERATION of the terms and conditions contained herein the Parties agree as follows: 1. Work to Be Performed. Contractor shall do all work and furnish all labor, supervision, tools, materials, supplies, and equipment and other items necessary for the construction and completion of the CenterPlace Great Room AV Update (the "Work") in accordance with the Scope of Work outlined in Exhibit A and in accordance with this Agreement (which are by this reference incorporated herein and made part hereof and referred to as the "Contract Documents"), and shall perform any changes in the work in accordance with the Contract Documents. The terms and provisions in this Agreement shall control over any inconsistent or incompatible terms in any other Contract Document. Contractor shall, for the amount set forth in paragraph 4, below, assume and be responsible for the cost and expense of all work required for constructing and completing the Work and related activities to the City's satisfaction, provided for in the Contract Documents, within the time limits prescribed in the Contract Documents. The City Manager or designee shall administer and be the primary contact for Contractor. Upon notice from City, Contractor shall promptly commence work, complete the same in a timely manner, and cure any failure in performance under this Agreement. Unless otherwise directed by City, all work shall be performed in conformance with the Contract Documents, and all City, state, and federal standards, codes, ordinances, regulations, and laws as now existing or as may be adopted or amended. 2. Time for Performance. Contractor shall render the training services identified in Exhibit A at a time agreed to by the Parties. All other Work shall commence as scheduled with staff, and achieve substantial completion by 5:00 PM Friday, June 5, 2026 (the "Contract Time"). Lighting system component installation is contingent on audio system working. This work may be extended in accordance with this Agreement and the Contract Documents. Contractor shall not be responsible for any delays in the performance of the Work caused by equipment delays or other causes beyond the Contractor's reasonable control, including without limitation: acts of God, fire, flood, unusual weather conditions, labor disputes, strikes, material or equipment shortages, governmental delays, or other events not reasonably foreseeable and without fault of the Contractor. In the event the Contractor is delayed due to any such causes, the Contractor shall promptly notify the Client. The Parties shall then work together in good faith to reschedule the affected Work to new mutually agreeable dates. The Contract Time shall be extended by the number of days of such delay, in accordance with this Agreement and the Contract Documents. 3. Liquidated Damages. Time is of the essence for this Agreement. Delays cause inconvenience to the residents of City and cost taxpayers undue sums of money, adding time needed for administration, Construction Agreement Page I of 9 engineering, inspection, and supervision. It is impractical for City to calculate the actual cost of delays. Accordingly, if the Contractor fails to achieve substantial completion (as defined by the Contract Documents) by the Contract Time, the Contractor agrees to pay liquidated damages in the amount of $100 per day for each day of delay beyond the Contract Time. These liquidated damages are not a penalty but are a reasonable estimate of damages fixed and agreed upon by the Parties because of the impracticability and difficulty of fixing and ascertaining the actual damages that City would sustain. Liquidated damages may be retained by City and deducted from payments otherwise due to the Contractor. Notwithstanding the foregoing, no liquidated damages shall accrue during any period of delay caused by equipment delays or other causes beyond the Contractor's reasonable control, including without limitation: acts of God, fire, flood, unusual weather conditions, labor disputes, strikes, material or equipment shortages, governmental delays, or other events not reasonably foreseeable and without fault of the Contractor. In the event of any such delay, the Contractor shall promptly notify the City, and the Parties shall cooperate in good faith to reschedule the Work as necessary. The Contract Time shall be extended by the number of days of such delay. 4. Compensation. In consideration of Contractor performing the Work, City agrees to pay Contractor in accordance with the Contract Documents the sum of $58,846.60, plus Washington State Sales Tax of $5,296.19 (if applicable), for a total of $64,142.79, based on the bid submitted by Contractor (Exhibit A). 5. Payment. Contractor may elect to be paid in monthly installments upon presentation of an application for payment in a form satisfactory to City. Applications for payment shall be sent to the City Finance Department at the address stated in paragraph 6. Pursuant to chapter 60.28 RCW, five percent of the compensation due Contractor shall be retained by City. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Contract Documents, City standards, City Code, state standards, or federal standards. 6. Notice. Notice other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONTRACTOR: Name: Marci Patterson, City Clerk Name: Troy Reit Phone: (509) 720-5000 Phone: 509-747-4804 Address: 10210 East Sprague Avenue Address: 724 N Madelia St Spokane Valley, WA 99206 Spokane, WA 99202 7. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws, codes, and regulations. 8. Certification Re2ardin2 Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Contractor certifies to the best of its knowledge and belief, that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; Construction Agreement Page 2 of 9 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 9. Prevailing Wages on Public Works. Contractor, any subcontractor, or other person doing work under this Agreement, shall comply with the requirements of chapter 39.12 RCW, and shall pay each employee an amount not less than the Prevailing Rate of Wage, as specified by the Industrial Statistician of the Washington State Department of Labor and Industries ("L&I"). If employing labor in a class not shown, Contractor shall request a determination of the correct wage rate for the class and locality from the Industrial Statistician. Contractor shall provide a copy of any such determinations to City. Before commencing, during, and upon completion of the work, Contractor shall file all forms and pay all fees required by L&I and shall indemnify and hold City harmless from any claims related to its failure to comply with chapter 39.12 RCW. The following information is provided pursuant to RCW 39.12.030: A. State of Washington prevailing wage rates applicable to this public works project, published by L&I, are located at the L&I website address: https:Hlni.wa.gov/licensing-permits/public-works-projects/prevailing;-wa e-rates/ B. This Project is located in Spokane County. C. The effective prevailing wage date is the same date as the bid due date as referenced in the original request for bids and as may be revised by addenda. A copy of the applicable prevailing wage rates is also available for viewing at the City Community & Public Works Department located at 10210 East Sprague Avenue, Spokane Valley, WA 99206. Upon request, City will mail a hard copy of the applicable prevailing wages for this project. 10. Relationship of the Parties. It is understood and agreed that Contractor shall be an independent contractor and not the agent or employee of City, that City is interested only in the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Contractor. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Contractor. Contractor shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. Construction Agreement Page 3 of 9 11. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Contractor under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW, or other applicable public record laws. 12. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Contractor's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 13. Warranty. Unless provided otherwise in the Contract Documents, Contractor warrants that all Work and materials performed or installed under this Agreement are free from defect or failure for a period of one year following final acceptance by City, unless a supplier or manufacturer has a warranty for a greater period, which warranty shall be assigned or transferred to City. In the event a defect or failure occurs in work or materials, Contractor shall, within the warranty period, remedy the same at no cost or expense to City. This warranty provision shall not be construed to establish a period of limitation with respect to Contractor's other obligations under this Agreement. 14. Contractor to Be Licensed and Bonded. Contractor shall be duly licensed, registered, and bonded by the State of Washington at all times this Agreement is in effect. 15. Contractor to Provide Performance and Pavment Bonds. Contractor elects to have the City retain 10% of the Agreement amount in lieu of providing the City with a payment bond and a performance bond, pursuant to RCW 39.08.010(3). 16. Insurance. Contractor shall procure and maintain insurance, as required in this Section, without interruption from commencement of the Contractor's work through the term of the Contract and for 30 days after the physical completion date, unless otherwise indicated herein. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 0001. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop gap liability, independent contractors, products -completed operations for a period of three years following substantial completion of the work for the benefit of the City, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit, using ISO form CG 25 03 05 09 or an endorsement providing at least as broad coverage. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. Construction Agreement Page 4 of 9 B. Minimum Amounts of Insurance. Contractor shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate, and no less than a $2,000,000 products -completed operations aggregate limit. C. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Contractor's insurance coverage shall be primary insurance with respect to City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be excess of Contractor's insurance and shall not contribute with it. 2. Contractor shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Contractor. 3. If Contractor maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Contractor, irrespective of whether such limits maintained by Contractor are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Contractor. 4. Failure on the part of Contractor to maintain the insurance as required shall constitute a material breach of this Agreement, upon which the City may, after giving at least five business days' notice to Contractor to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Contractor from the City. D. No Limitation. The Contractor's maintenance of insurance, its scope of coverage, and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. E. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. F. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Contractor shall furnish acceptable insurance certificates to City at the time Contractor returns the signed Agreement, which shall be Exhibit B. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Contractor shall be financially responsible for all pertinent deductibles, self -insured retentions, and/or self-insurance. Construction Agreement Page 5 of 9 G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving at least five business days' notice to Contractor to correct the breach, immediately terminate the Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due Contractor from the City. H. Subcontractor Insurance. Contractor shall cause each and every subcontractor to provide insurance coverage that complies with all applicable requirements of Contractor -provided insurance as set forth herein, except Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by subcontractors. Contractor shall ensure that the City is an additional insured on each subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. 17. Indemnification and Hold Harmless. Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 18. Waiver. No officer, employee, agent, or other individual acting on behalf of either party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 19. Assignment and Delegation. Neither party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without first obtaining the written consent of the other party. 20. Confidentiality. Contractor may, from time -to -time, receive information which is deemed by City to be confidential. Contractor shall not disclose such information without the prior express written consent of City or upon order of a Court of competent jurisdiction. 21. Disputes. All disputes arising under or related to this Agreement that cannot be resolved through informal discussion and negotiations shall be resolved by litigation filed in the Superior Court of the State of Washington for Spokane County, unless otherwise required by applicable federal or state law. 22. Costs and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Construction Agreement Page 6 of 9 Agreement shall be entitled to its attorney's fees and costs of such litigation or arbitration (including expert witness fees). 23. Subcontractor Responsibility. As required by RCW 39.06.020, Contractor shall verify responsibility criteria for each first tier subcontractor and its subcontractors of any tier that hires other subcontractors shall verify responsibility criteria for each of its subcontractors. Verification shall include that each subcontractor, at the time of subcontract execution, meets the responsibility criteria listed in RCW 39.04.350(1) and possesses an electrical contractor license, if required by chapter 19.28 RCW, or an elevator contractor license if required by chapter 70.87 RCW. This verification requirement shall be included in every subcontract of every tier. 24. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Venue shall be in Spokane County, State of Washington. 25. Entire Agreement. This Agreement constitutes the entire and complete agreement between the parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties. 26. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement, shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 27. Business Registration. Prior to commencement of Work under this Agreement, Contractor shall register with the City as a business if it has not already done so. 28. Assurance of Compliance with Applicable Federal Law. During the performance of this Agreement, the Contractor, for itself, its assignees, and successors in interest agrees as follows: A. Compliance with Regulations. Contractor shall comply with the federal laws set forth in subsection G, below ("Pertinent Non -Discrimination Authorities") relative to non-discrimination in federally -assisted programs as adopted or amended from time -to -time, which are herein incorporated by reference and made a part of this Agreement. B. Non-discrimination. Contractor, with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. Contractor shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding, or negotiation made by Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by Contractor of Contractor's obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. D. Information and Reports. Contractor shall provide all information and reports required by the Acts, the regulations, and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City Construction Agreement Page 7 of 9 or the WSDOT to be pertinent to ascertain compliance with such Acts, regulations, and instructions. Where any information required of Contractor is in the exclusive possession of another who fails or refuses to furnish the information, Contractor shall so certify to the City or the WSDOT, as appropriate, and shall set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance. In the event of a Contractor's noncompliance with the non- discrimination provisions of this Agreement, the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate, including, but not limited to: 1. Withholding payments to Contractor under the Agreement until Contractor complies; and/or 2. Cancelling, terminating, or suspending the Agreement, in whole or in part. F. Incorporation of Provisions. Contractor shall include the provisions of Section 28 of this Agreement in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, regulations and directives issued pursuant thereto. Contractor shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if Contractor becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction, Contractor may request that the City enter into any litigation to protect the interests of the City. In addition, Contractor may request the United States to enter into the litigation to protect the interests of the United States. G. Pertinent Non -Discrimination Authorities: During the performance of this Agreement, the Contractor agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; and 49 Part 26; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); Federal -Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. §471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of Construction Agreement Page 8 of 9 the terms "programs or activities" to include all of the programs or activities of the Federal - aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 3 8; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); and Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq.). 29. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 30. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Work/Cost Statement B. Insurance Endorsements The Parties have executed this Agreement this 30th day of March , 2026. CITY OF SPOKANE VALLEY: Contractor: li�� John Hohman, City Manager "- gy:Troy-W. Reit Its: Authorized Representative Page 9 of 9 EXHIBIT pt0duct�on rOtkhWesk Quote VIP Production Northwest, Inc 724 North Madelia Street Spokane County Spokane, Washington 99202 United States Center Place Event Center 2426 North Discovery Place Spokane Valley, Washington 99216 United States Presented By VIP Production Northwest, Inc Presented On Mar 20, 2026 vipproductionnw.com Troy Reit troy m vipproductionnw.com Version 2 03/26/2026 Quote V2 Page 1 of 10 Project Description Chad, Here is the design to overhaul the audio and video control systems at Center Place for the Great Hall and Dining Room. This will replace all Q-SYS and Crestron products with the more open and accessible architecture from Aurora Multimedia. We will provide you with the software you'll need to access, maintain and modify those systems and some basic training on how to use them. This system design includes the following: • New 16x16 analog and 16x16 Dante audio processor to handle mixing and audio control • Bluetooth and 3.5mm inputs at the wall next to the stage and an XLR output at the back of the room • New 8" touch screens at the back of the room and on the wall next to the stage, plus a 4" touch screen in the Dining Room • Video inputs at the stage wall, AV rack (for BrightSign), Dining Room, plus one "roaming" device that can be used at the stage for a BYOD input • Video outputs to the video wall, Dining Room TV, and each of the TVs at the back of the room • 2 additional video devices that can be used for HDMI in or out plus USB connection • PTZ Camera at the back of the room with 30x zoom, controllable at any touchscreen, USB-C out at stage wall or roaming box for webcasting (shows up as a webcam to the computer with video and audio) • New, smaller speakers for the Dining Room and we'll take the ones currently in there and move them to the patio • New ProAV network switch for the AV rack for power and control • We'll rebalance the whole system and make sure everything is working (may incur additional costs, depending on what we find) • Training for the whole staff on how to use the system • The ability to separate the Dining Room from the large room as needed, both with video and audio • Any video input can appear at any video output and room audio will automatically follow what's on the main screen • The video switching can be expanded at any time to include up to 250 inputs and outputs I have included an optional lighting package that would provide you with 4 used Lonestar moving head fixtures. These will do all the special lighting you'll need including shuttering, zoom, color, moving, etc. I'm including a new console that can handle more of the features of a moving light and wireless DMX to get the signal to them. We can cut the number of fixtures in half, if needed, or trade up for a new one (about $1200 more per fixture, but less features). The cost to refocus the existing lighting is about $200 plus a lift rental. Please note that the lighting quote is optional and can be deselected to remove it from the pricing. It is currently added in, but it's also nearly half of the total cost of this design! We are assuming that there are Cat5E or better cables to all of the locations we need to connect to: touch screen locations, HDMI inputs and outputs, etc.. If not, we will need to pull new cables at an added cost. We will pull a new cable to the PTZ Camera and 3 new Cat6 to the stage wall (total of 5 with the 2 already there) 03/26/2026 Quote V2 Page 2 of 10 Products Great Room Product $26,23999 Labor $9,573.30 Audio System Product $5,279.14 Labor $2,901.00 ITEM QTY UNIT PRICE TOTAL Aurora Multimedia DTX-1616D 1 $3,960.00 $3,960.00 16x16 Dante DSP with 16x16 analog in and out Symetrix 1 $1,187.14 $1,187.14 ACI Bluetooth RCA-3.5, Black Dante 1/0 endpoint, Bluetooth media in, Bluetooth phone 1/0, stereo RCA 1/0, stereo 3.5mm 1/0, 4x4 Dante, POE, Decora double -gang, black Windy City Wire 22-1PREZ-BLK 50 $0.48 $24.00 22 AWG 1 Pair Tinned Copper Whirlwind WP1B/1MW 1 $28.00 $28.00 Wallplate -1 gang, black,1 Whirlwind WC3M male XLR Cable/Wire Allowance 1 $80.00 $80.00 Mounting boxes, zip ties, labels, etc. Prevailing Wage WA 30 h $96.70 $2,901.00 g - Remove old gear, install new, tone out and label cables, troubleshoot speakers, set gains wti and mixing. 03/26/2026 Quote V2 Page 3 of 10 Video System Product $10,450.80 Labor $1,353.80 ITEM QTY UNIT PRICE TOTAL Aurora Multimedia VPX-TCI-LT 8 $927.14 $7,417.12 Next-gen 4K30 4:4:41Gbps AV-over-IP transceiver box utilizing Auroras Mimix CODEC technology (copper+SFP slot) Aurora Multimedia LCN-DTE-2 2 $198.00 $396.00 2 Channel Dante Software License Aurora Multimedia 2 $1,212.86 $2,425.72 VPX-TCl-WP2-Pro-W (=I Next -Gen 4K60 4:4:41Gbps Av-Over-lp Transceiver Wall Plate - White StarTech 4 $12.99 $51.96 3' Slim HDMI Cable with ethernet 3FT SLIM HDMI CABLE HIGH SPEED THIN HDMI CORD UHD 4K Cable/Wire Allowance 1 $160.00 $160.00 1 Zip ties, labels, etc. 4 Prevailing Wage WA 14 h $96.70 $1,353.80 Remove old gear, install new, configuration. 03/26/2026 Quote V2 Page 4 of 10 Control Components Product $8,110.61 Labor $4,641.60 ITEM QTY UNIT PRICE TOTAL Aurora Multimedia RXT-8WM-B 2 $1,798.00 $3,596.00 8 wall mount ReAX touch panel control system with serial, 1/0, relay, IR, and Ethernet control ports (black) Aurora Multimedia RXT-4WM-G3 1 $998.57 $998.57 4" 1:1 aspect ratio wall mount ReAX touch panel control system with serial, relays, 1/0, IR, and Ethernet control ports (black) Aurora Multimedia 1 $59.90 $59.90 RXA-4-2G-B Adapter plate for US 2-gang boxes, black NETGEAR GSM4230PX-10ONAS 1 $2,397.14 $2,397.14 24x1G PoE+ 480W 2x1G and 4xSFP+ Managed Switch (Americas) Cable/Wire Allowance 1 $550.00 $550.00 Mounting Boxes (1 lockable), zip ties, labels, etc. Windy City Wire CAT6-BLK 350 $0.74 $259.00 23 AWG 4 Pair Bare Copper, Non -Shielded Non -Plenum Rated Category 6 [Black] Prevailing Wage WA Configuration, programming, training. 20 h $96.70 $1,934.00 03/26/2026 Quote V2 Page 5 of 10 Prevailing Wage WA 28 h $96.70 $2,707.60 Remove existing switches and controls, replace with new, add touch screen to wall by stage, pull 3 new Cat6 to stage. Shipping Allowance 1 $250.00 $250.00 1 r-\ 06 0 0 Dining Room Speakers ITEM OTY JBL CONTROL 25AV 2 5.25" 2-WAY SURFACE -MT SPEAKER, AV VERSION, BLK 11 Product $590.00 Labor $193.40 UNIT PRICE TOTAL $270.00 $540.00 Prevailing Wage WA 2 h $96.70 $193.40 Move existing Dining Room speakers to patio, mount smaller speakers in Dining Room. Shipping Allowance 1 $50.00 $50.00 PTZ Camera Product $1,809.44 Labor $483.50 ITEM CITY UNIT PRICE TOTAL Lei PTZOptics 1 $1,31900 $1,31900 PTZOptics Move SE 30X - White 11 PTZOptics Move SE, a third generation PTZ camera, featuring 30X Optical Zoom,1080 Resolution at 60fps and a 59.2 HFOV. Supports simultaneous IP Video (NDIIHX _s Upgradeable, SRT, RTMPS, RTSP), USB3.0, HDM12.0 and 3G-SDI as outputs. PoE Power or Included Universal Power Supply I White 03/26/2026 Quote V2 Page 6 of 10 PTZOptics HCM-1-WH 1 $9900 $9900 PTZ Camera Small Mount for Wall I Universal Design (White) Windy City Wire CAT6-BLK 100 $0.74 $74.00 23 AWG 4 Pair Bare Copper, Non -Shielded Non -Plenum Rated Category 6 [Black] Aurora Multimedia LCN-DTE-2 1 $198.00 $198.00 2 Channel Dante Software License Hosa Technology CMM-11OR 1 $8.95 $8.95 AUDIO CABLE 3.5SM-RA 3.5SM 10' 7 StarTech USB315CCV2M 1 $30.49 $30.49 6ft (2m) USB C Cable - High Quality USB-C Cable - USB 3.0 (SGbps) Type-C Cable - 100W (5A) Power Delivery Charging, DP Alt Mode Cable/Wire Allowance 1 $80.00 $80.00 Conectors, zip ties, concrete fasteners, labels, etc. Prevailing Wage WA 5 h $96.70 $483.50 Mount camera, run Cat6, configure. 03/26/2026 quote V2 Page 7 of 10 Lighting System C= ttI OTY UNIT PRICE Additional options ETC LS-UB-MI 4 $4,000.00 Lonestar, Ultra -Bright, boxed in molded insert, black - " *USED"*" TOTAL $16,000.00 ETC CS20 1 $2,200.00 $2,200.00 The CS20 ColorSource Lighting Console from ETC is a touchscreen enabled 20 fader DMX 512 lighting control console. The twenty faders can support controlling up to forty fixtures, and each fader has its own individual programmable bump button. ETC CT-5900 1 $595.00 $595.00 City Theatrical Multiverse SHOW Baby 2.4GHz wireless DMX transceiver (includes power supply and hanging bracket - for use worldwide) ETC CSR-M 2 $635.00 $1,270.00 ColorSource Relay Multiverse Receiver Elation TOUR LINK 5135 5 $1999 $99.95 TOUR LINK 5135; 5Ft., Tour Grade, DMX Dat ETC CSR-PMT 2 $26.00 $52.00 ColorSource Relay pipe mount kit 03/26/2026 Quote V2 Page 8 of 10 Elation SIP126 4 $43.99 $175.96 SIP126; 5FT IP65 POWER LINK CABLE ES MR Prevailing Wage WA 12 h $96.70 $1,160.40 Re -focus existing lighting, hang moving fixtures, program, training. Lift Rental Allowance 1 $1,400.00 $1,400.00 0# I 11L O=O Cable/Wire Allowance Cables and ends to adapt power. Summary Product Labor Subtotal Tax Total Price 1 $80.00 $48,112.90 $10,733.70 $58,846.60 $5,296.19 $64,142.79 03/26/2026 Quote V2 Page 9 of 10 SILHLIG-01 ATHALLAPELLI ACORO" CERTIFICATE OF LIABILITY INSURANCE `•--�� DATE4/7/2 D/YYYY) /7/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER C TACT Hub International Northwest LLC PO Box 3144 Spokane, WA 99220 PHONE FAX (A/C, No, Ext): (509) 747-3121 (A/C, No):(509) 623-1073 E-M R'E : nowspkinfo@hubinternational.com INSURERS AFFORDING COVERAGE NAIC # INSURER A: Western National Mutual Insurance Company 15377 INSURED INSURER B:Technology Insurance Company - 42376 INSURERC:Travelers Property Casualty Company of America 25674 VIP Production Northwest, Inc. INSURERD: 724 N Madelia ST Spokane, WA 99202 INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER PO_WMLICY EFF POLICY EXPILTR LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE F_X] OCCUR X CPP 1344863 6/1/2025 6/1/2026 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED $ 100,000 MED EXP (Any oneperson) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY 1XI JE&- LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 WA Stop Gap $ 1,000,000 OTHER: A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident 1,000,000 $ BODILY INJURY Per erson $ ANY AUTO CPP 1343772 6/1/2025 6/1/2026 Ix BO�DILY INJURY Per accident $ OWNED SCHEDULED AUTOS ONLY AUTOSpS PPeorracEcdent AMAGE $ AUTOS ONLY X AU OSONED A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS -MADE UMB 1057451 6/1/2025 6/1/2026 AGGREGATE $ 1,000,000 DED I X RETENTION $ 10,000 B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) N/A TWC4617081 6/5/2025 6/5/2026 X PER OTH- LITE R E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1,000,000 $ C Leased/Rented Equip QT-630-A3432830-TIL-25 11/29/2025 6/1/2026 Aggregate 60,000 C Leased/Rented Equip QT-630-A3432830-TIL-25 11/29/2025 6/1/2026 Deductible 5,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Center Place Event Center, 2426 North Discovery Place Spokane Valley, WA 99216 City of Spokane Valley is included as Additional Insured. City of Spokane Valley 10210 E. Sprague Ave, Spokane, WA 99206 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE gam. P� ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY WN GL 139 06 18 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - CONTRACTORS - OPERATIONS AND COMPLETED OPERATIONS - WITH ADDITIONAL INSURED REQUIREMENT IN CONSTRUCTION CONTRACT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. Additional Insured — Operations A. Section II — Who Is An Insured is amended to include as an additional insured: (1) Any person or organization for whom you are performing operations when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy; and (2) Any other person or organization you are required to add as an additional insured under the contract or agreement de- scribed in Paragraph 1. above. Such person(s) or organization(s) is an add- tional insured only with respect to liability for "bodily injury", "property damage" or "per- sonal and advertising injury" caused, in whole or in part, by: a. Your acts or omissions; or b. The acts or omissions of those acting on your behalf; in the performance of your ongoing opera- tions for the additional insured. B. With respect to Additional Insured - Opera- tions, coverage is limited as follows: This insurance does not apply to "bodily in- jury" or "property damage" occurring after: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than ser- vice, maintenance or repairs) to be per- formed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or WNGL1390618 (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or or- ganization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. 2. Additional Insured — Completed Operations A. Section II — Who Is An Insured is amended to include as an additional insured: (1) Any person or organization for whom you are performing operations when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy; and (2) Any other person or organization you are required to add as an additional insured under the contract or agreement de- scribed in Paragraph 1. above. Such person(s) or organization(s) is an addi- tional insured only with respect to liability for "bodily injury", "property damage" or "per- sonal and advertising injury" caused, in whole or in part, by: a. Your acts or omissions; or b. The acts or omissions of those acting on your behalf; and included in the "products -completed op- erations hazard". Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 1 of 2 B. With respect to Additional Insured — Com- pleted Operations, coverage is limited as fol- lows: (1) A person or organization's status as an in- sured under Additional Insured — Com- pleted Operations continues only for the period of time required by any written con- tract or agreement. (2) The insurance provided to the additional insured does not apply to "bodily injury", "property damage" or "personal and ad- vertising injury" arising out of "your work" for which a consolidated (wrap-up) insur- ance program has been provided by the prime contractor -project manager or owner of the construction project in which you are involved. 3. Primary and Noncontributory The following is added to the Other Insurance Condition and supersedes any provision to the contrary: Primary And Noncontributory Insurance This insurance is primary to and will not seek con- tribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named Insured un- der such other insurance; and (2) You have agreed in writing in a contract or agreement that this insurance would be pri- mary and would not seek contribution from any other insurance available to the additional insured. 4. Other Provisions Applicable to Additional In- sured — Operations and Additional Insured — Completed Operations A. The Amendment of Insured Contract Defini- tion (Endorsement CG 24 26) does not apply to an additional insured. B. The coverage provided under Paragraph f. of the definition of "insured contract" under Sec- tion V — Definitions does not apply to an ad- ditional insured under this endorsement un- less required by a written contract or agreement. C. The insurance afforded to such additional in- sured only applies to the extent permitted by law; and If coverage provided to the additional insured is required by a contract or agreement, the in- surance afforded to such additional insured will not be broader than that which you are re- quired by the contract or agreement to provide for such additional insured. WN GL 139 06 18 D. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is: (1) The minimum amount required by the contract or agreement; or (2) The Limits of Insurance shown in the Dec- larations; whichever is less. This endorsement shall not increase the ap- plicable Limits of Insurance shown in the Dec- larations. E. With respect to the insurance afforded to these additional insureds, the following addi- tional exclusion applies: This insurance does not apply to: "Bodily injury", "property damage" or "per- sonal and advertising injury" arising out of the rendering of, or the failure to render, any pro- fessional architectural, engineering or survey- ing services, including: (1) The preparing, approving, or failing to prepare or approve, maps, shop draw- ings, opinions, reports, surveys, field or- ders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against an additional insured allege negli- gence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of or failure to render any profes- sional services by you with respect to your providing engineering, architectural or survey- ing services in your capacity as an engineer, architect or surveyor. Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 2 of 2