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HomeMy WebLinkAbout24-129.03 Mackenzie Engineering, Inc. - Police and Public Safety Space PlanningCONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND MACKENZIE ENGINEERING, INC. Spokane Valley Contract #24-129.03 For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and the Consultant mutually agree as follows: 1. ose: This Amendment is for the Contract for Police and Public Safety Planning services by and between the Parties, executed by the Parties on July 22, 2024, and which terminates on June 30, 2026. Said contract is referred to as the "Original Contract" and its terms are hereby incorporated by reference. 2.Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: The Original Contract is subject to the following amended provisions, which are attached hereto as Appendix "A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. 4. Compensation Amendment History: This is Amendment #3 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Compensation Original Contract Amount July 22, 2024 $122,200.00 Amendment #1 April 11, 2025 $104,504.00 Amendment #2 December 16, 2025 $ 0.00 Amendment #3 to be executed $ 66,462.00 Total Amended Compensation $293,166.00 The parties have executed this Amendment to the Original Contract this 29 day of June 2026. CITY OF SPOKANE VALLEY: JXn Hohman City Manager APPROVED AS TO FORM: d j ice of the City ttorney CONSULTANT: D ansonpa APPENDIX "A" 1. Paragraph 2 (Term of Contract). Completion of the Original Contract is hereby extended from J un e 3 0, 2 0 2 6 t o Ju n e 3 0, 2 0 2 7. Paragraph 2 of the Original Contract is amended to read as follows: This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by June 30, 2027 unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 2. Paragraph 3 (Compensation) of the Original Contract is hereby amended to change the total compensation paid from $226,704.00 to $293,166.00. Paragraph 3 of the Original Contract is amended to read as follows: City agrees to pay Consultant an agreed upon hourly rate up to a maximum amount of $293,166.00 as full compensation for everything; done under this Agreement, as set forth in Exhibit A Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 3. The Scope of Work, (Exhibit A) of the Original Contract, is hereby amended to include the following additional tasks and/or services: Consultant shall provide additional services as shown on attached Exhibit A-3, which is incorporated herein by this reference. 2 EXHIBIT A-3 MACKENZIE Portland, OR • Vancouver, WA • Seattle, WA • Sacramento, CA June 25, 2026 City of Spokane Valley Attention: Glenn Ritter, Senior Engineer/Project Manager 10210 E Sprague Avenue Spokane Valley, WA 99206 Re: Spokane Valley Police and Court Building Conversion Analysis Project Number 2240152.03 Dear Mr. Ritter: Mackenzie appreciates this opportunity to continue working with the City of Spokane Valley to meet your goals for the police and courts. We are pleased to present to the City of Spokane Valley ("Client") the following Scope of Services and fee proposal for a contract amendment to evaluate an existing building for the Police and Public Safety Space Planning project. Mackenzie's integrated team of design professionals will provide architecture and structural engineering services for the above project. In addition, Mackenzie will retain cost estimating and mechanical, electrical, and plumbing (MEP) consultants to complete the team. See attached proposals from our consultants (Attachments A and B). Our Basis of Design along with our detailed Scope of Services by phase is as follows: BASIS OF DESIGN The following describes in detail the elements that define the basis of our proposal. 1. Client would like to evaluate potential locations for the Police Department and Court campus facilities to an existing site and building: A. Existing site and building to be located in Spokane Valley, Washington. I. Site total size = up to 7.5 acres. II. Existing building occupancy: retail or warehouse or similar. III. Two stories; Building size = up to 100,000 square feet (SF). B. Client intends to demolish all interior spaces and complete a renovated conversion of the space for the Police Department and Court. Client is interested in maintaining only the shell of the building, and completing seismic improvements, building envelope, door, and window improvements, and mechanical, electric, plumbing, and fire protection improvements as necessary to accommodate the intended use. All interior renovation work will consist of new build tenant improvements within the improved shell. C. The interior will be planned around the approved space needs of Program Option A (final provided by Mackenzie on January 23, 2026): I. Building area: a. 40,820 SF for police building. b. 4,800 SF for court. C. Total building area required: 45,634 SF. F 206.749.9993 MACKENZIE.INC • Logan Building, 500 Union Street, #410, Seattle, WA 98101 --^-PCHITECTURE • INTERIORS STRUCTURAL ENGINEERING • CIVIL ENGINEERING • LAND USE PLANNING • LANDSCAPE ARCHITECTURE 0 :^2026 Mackenzie. All rights reserved. City of Spokane Valley Spokane Valley Police and Court Building Conversion Analysis Project Number 2240152.03 June 25, 2026 Page 2 Site: Exterior site required: 110,894 SF. Total site required: 156,528 SF (3.59 acres). 2. Client will provide plans or reports in its possession for the site/building. 3. Community uses such as public government buildings must be allowed in the zone in which the building sits. 4. Based on the construction date, the roof and walls may have inadequate insulation and require improvements to the roof assembly to meet current code. 5. The MEPF systems are unknown and may be outdated for current code requirements and for a conversion to Police and Court. 6. The proposed conversion to a Courthouse and Police could change the occupancy to an Assembly (A), Business (B) and Storage (S-1/S-2). A change of occupancy could trigger building upgrade requirements per Washington State Existing Building Code. 7. The change of use to Police will require a change of seismic category to Risk Category IV, essential facilities. This may require upgrades to the building structure. A determination on seismic upgrade triggers per the Washington State Existing Building Code and ASCE 41 Seismic Evaluation and Retrofit of Existing Buildings will be provided. 8. Aerial site views are available from Google Earth. There are no surveys available currently. 9. There is no geotechnical report for the site. A geotechnical report for a nearby property will be provided. 10. The project is planned to be delivered through a progressive design -build alternative delivery. 11. Client plans to hire a third -party Client/Owner Representative for the project to assist with the PRC process for alternative delivery approval. 12. The total project budget (construction and soft costs) has not been established and will be determined during the pre -design phase. A. For the purposes of our Basis of Design and future budget understanding, the total project budget can be viewed in two (2) general categories: Hard Costs and Soft Costs. Hard costs can be generally expected to require 60-65% of a project budget, and would include hard building construction costs, general conditions, bonds/insurance, general contractor overhead/markups, construction contingency, etc. Soft costs can generally be expected to require the remaining 35-40% of the project budget, and would include design costs, specialty consultant costs, permit fees, furnishing, fixtures and equipment (FF&E), moving allowances, sales tax, soft cost contingency, etc. B. For the purpose of cost estimating, the expected construction start date is fourth quarter of 2027. 13. Client will not be pursuing sustainability certification for the project (i.e., LEED, Green Globes, WELL, etc.). 14. The Authority Having Jurisdiction (AHJ) for the project is the City of Spokane Valley. 15. The point of contact for the duration of the project will be Glenn Ritter (City Project Manager). All communication will be sent through the City Project Manager who will distribute as required for the project. Mackenzie will establish a 30-minute standing bi-weekly video conference check -in calls with the City Project Manager. 16. Schedule summary: A. Project kick-off: Anticipated late July 2026. B. Estimated duration: seven to nine (7-9) weeks. Task 1: Building Evaluation a. Site visit, building analysis and develop structural, MEP, and architectural existing conditions report, including recommendations for improvements required to the building shell (four to five (4-5) weeks). Task 2: Cost Estimating a. Task 2.1: Prepare cost estimate for improvements to the building shell and assemble final report (three to four (3-4) weeks). City of Spokane Valley Spokane Valley Police and Court Building Conversion Analysis Project Number 2240152.03 June 25, 2026 Page 3 b. Task 2.2: Prepare cost estimate that includes the above cost for building shell improvements and interior renovation and site improvements for Program Option A based on regional average cost per SF for similar construction (parallel time to Task 2.1). SCOPE OF SERVICES Building Evaluation and Cost Estimate Duration: 7-9 weeks The Evaluation phase will analyze the existing building and site for required upgrades to the shell to allow a conversion to Police and Court. Scope of work will provide a cost estimate for the shell upgrade, interior tenant improvements, and site improvements to develop the building as necessary to support the Police and Court functions. This is divided into two (2) tasks: 1) Site analysis and recommendations; and 2) Cost estimate. 1. Meetings — Standing Bi-weekly PM Meetings: During the course of this phase, Mackenzie will communicate via 30-minute bi-weekly conference call check -ins with the City Project Manager. 2. Task 1— Evaluation of existing conditions and improvement recommendations: A. Existing Drawings Review: Receive and review existing site and building plans available through Client. B. Architectural — Existing Building Observation and Recommendations: I. Perform site walk of the existing building and complete general overall space observation and photographs. A concept layout plan without dimensions will be provided based on site observations. If the building were to move forward to schematic design in the future, a future site visit would be required to conduct a thorough field verification of as -built dimensions. II. Circulation: Verify existing multilevel access and recommend accessible elevator requirements. III. Windows: Observe general configuration of existing windows and recommend the addition of windows for a conversion to Police and Courts. IV. Fire life safety: General observations of existing fire life safety conditions. V. Roof: A roof observation may occur if access to the roof is provided by Client. Photographs that show the general type and condition of the roof will be provided. VI. Building Envelope: A general observation of the type of wall and roof assemblies, and recommendations for improvements to current code standard of insulation will be provided. VII. Preliminary review of change of occupancy requirements in Washington State Existing Building Code. VIII. Review of the title report for easements and/or other property information. C. MEPF — Existing Systems Assessment: Conduct a site visit, to be attended by mechanical and electrical engineers. Prepare and issue an initial existing conditions and recommendation report including: I. Preliminary assessment of the existing facility to assess the current state of existing mechanical, plumbing, electrical, and fire protection systems and equipment. II. Recommendation options for mechanical, electrical, plumbing, and fire protection to include: a. Preliminary energy code review to determine necessary upgrades for a change of use to Police and Courts. b. Option 1: Retain existing systems and improve as required for conversion. C. Option 2: Demolish existing systems and replace for conversion. D. Structural Assessment: Conduct a site visit, to be attended by Mackenzie structural engineer to observe existing structure. Prepare and issue an initial existing conditions and recommendation report, including: I. General structural condition: a. Surface -level visual observation only. Nondestructive examination will not be conducted. City of Spokane Valley Spokane Valley Police and Court Building Conversion Analysis Project Number 2240152.03 June 25, 2026 Page 4 II. Conceptual upgrades required to meet current code for a conversion to Police and Court: a. Preliminary review of change of occupancy requirements in the Washington State Existing Building Code. III. ASCE 41 tier 1 checklist identifying seismic deficiencies. ASCE 41 is a nationally recognized standard for the seismic evaluation and retrofit of existing building structure. IV. Potential seismic retrofit options based on the ASCE 41 tier 1 evaluations. V. Preliminary study of the gravity roof framing members in accordance with the Washington State Existing Building Code. E. Final report: Mackenzie will prepare a final report to include: I. Architectural evaluation report and recommendations. ll. Structural evaluation report and recommendations. III. MEP evaluation report and recommendations. 3. Task 2 — Cost Estimate: A. Task 2.1: Prepare cost estimate for improvements to the building shell. B. Task 2.2: Prepare cost estimate that includes the above cost for building shell improvements and interior renovation and site improvements for Program Option A. C. Assemble final report to include cost estimate. OPTIONAL SERVICES Task 3 — Develop floor plan and site layout options After Task 1 and 2 are complete, City may request an additional task to develop floor plan and site layouts. A fee Estimate will be provided in the future upon request. FEE SUMMARY Our hourly not to exceed (NTE) fees for the disciplines and related design services, including 12% markup on consultant fees, described above are as follows: Hourly Estimate Task 1: $48,662 Task 2: $10,000 Estimated reimbursable expenses: $2,800 Management Reserve: $5,000 TOTAL: $66,462 Reimbursable expenses (printing, copying, deliveries, ride share vehicles, application -based transportation, mileage, etc.) are included in the fee outlined above and will be invoiced at 1.12 times cost. ASSUMPTIONS In addition to the Scope of Services outlined above, we have assumed the following: City of Spokane Valley Spokane Valley Police and Court Building Conversion Analysis Project Number 2240152.03 June 25, 2026 Page 5 1. Client -Provided Consultant Services 1. a. Client will provide current electronic files of existing building(s) and site and any other reports and/or surveys that are available, and other studies and/or reports as may be necessary for completion of the project. These reference materials will be made available for use by Mackenzie prior to beginning design work. 2. Scope of Service Acknowledgements 2. a. Fees are based on: 1) the estimated schedule duration as defined in phases above; and 2) phases running in sequential order without overlap, delay/pause, or project being put on hold. If phase duration(s) or timing are changed for any reason, we will need to assess and address those impacts as potential additional services. 2.b. All meetings will occur virtually unless specifically noted otherwise within the Scope of Services outlined above. We will record and distribute minutes for all meetings. 3. Existing Conditions 3.a. Building/Site Renovation: Mackenzie will work with Client to align on Client's program, goals, and objectives for the Project. Mackenzie will develop the design in accordance with the applicable standard of care. Projects involving additions/remodels of existing sites/buildings (compared to new construction) create more subjectivity as to code and law interpretation and increases the chance that applicable agencies will have differing interpretations that might require redesign services. Such agency interpretations may not be made known until the Construction Documents and/or Plan Check phase of the Project. Mackenzie expressly excludes any services necessary to address these types of differing code and law interpretation issues from Mackenzie's Scope of Services, and reserves the right to negotiate as an additional service. 3.b. Conditions not depicted on available existing site and/or building documents, provided by Client, or readily visible on project walkthroughs are excluded. Such impacts will be evaluated at the time of discovery and addressed via additional services as necessary. 3.c. Mackenzie will rely on Client -provided existing facilities information for project, including but not limited to type of construction, building area, occupancy classification, and other such parameters affecting design, construction documents, and permitting. 4. Client and Jurisdiction Approvals 4.a. Client will approve the Documents at the conclusion of each phase prior to proceeding with the next phase. Redesign efforts after prior Client approvals, including but not limited to Client -driven design modifications, value engineering, cost reduction alternatives to the approved design, or other such changes, will be provided as an additional service, with scope, schedule, and fees to be evaluated on a case -by -case basis. S. Standard Design Items 5.a. Square footage calculations will be provided as required to confirm compliance with building and zoning code requirements only. Calculation of gross, net, and rentable square footages, such as BOMA calculations, are not included. 5.b. Any redesign and subsequent revision to the Documents related to value engineering or other processes to reduce the construction cost (estimated, bid or actual) of the Work from that which is depicted in the Documents, shall be via Additional Services Agreement. M. City of Spokane Valley Spokane Valley Police and Court Building Conversion Analysis Project Number 2240152.03 June 25, 2026 Page 6 6. Expenses/Billing 6. a. Client is responsible for all fees paid to public bodies having jurisdiction over the project such as building permit fees, design review fees, etc. 7. Mackenzie Sub -Consultant Services 7.a. For additional Assumptions related to the Scope of Services of our retained consultants, refer to their attached proposals. In addition to any Exclusions outlined within the proposal above, we have also excluded the following from our proposed scope of services. Although excluded from our services these may be required to be provided by Client for execution of the project. 1. Client -Provided Consultant Services 1.a. Coordination of Client -provided consultants or 3rd party representative not identified at the date of this proposal. 2. Land Use Process/Permitting 2.a. Appeals, variances, public hearings, land use approvals, conditional use reviews, or any required adjustments other than as specifically outlined within our Scope of Services above. 2.b. Meetings with public agencies or other meetings, unless specifically identified in Scope of Services above. 2.c. Formal Building code interpretation requests and/or appeals. 2.d. Land use/zoning evaluation. 3. Other Design Services 3.a. Mackenzie disciplines not listed in scope above. 3.b. Traffic Engineering, Planning, Analysis. 3.c. Fire Protection and/or Fire Alarm Engineering, Design, and/or Specifications. 3.d. Acoustical engineering design and/or services. 3.e. Envelope consulting. 3.f. Full seismic evaluation and upgrade is excluded from this scope. This scope will be the initial evaluation to see if it is required by code. 3.g. Non-structural components evaluations. 3.h. Nondestructive examinations. 4. Unique Design Services 4.a. Off -site improvements (such as roads, half street improvements, and utilities), other than as specifically outlined within our Scope of Services above. City of Spokane Valley Spokane Valley Police and Court Building Conversion Analysis Project Number 2240152.03 June 25, 2026 Page 7 Graphics/BIM 5.a. Use of CAD Drawings or BIM models by any parties other than the design team. 5.b. Presentation -level 3D renderings other than conceptual studies to describe design intent or as utilized as part of Mackenzie's design process unless specifically noted within our Scope of Services above. 5.c. Marketing materials. 6. Expenses/Billing 6. a. Special billing requirements required by Client outside of Mackenzie's standard billing procedures. Please review and notify Mackenzie if Client believes that any of the Scope, Assumptions, or Exclusions listed here are inaccurate or if additional clarity is needed for Client to fully understand. It is our understanding the project will start late March/early April 2026, please note that this proposal is valid for 30 days. The proposal is to be covered under the original contract between Mackenzie and the City of Spokane Valley. We look forward to working with the City of Spokane Valley on this new project. If you need additional information or have any questions, please do not hesitate to call. Sincerely, Br2- :tton Principal Enclosure(s): Attachment A— Wiggins Preconstruction Services proposal dated February 9, 2026 Attachment B — PAE Engineers proposal dated February 6, 2026 Attachment C — Hourly Billing Rate Schedule Attachment D — Reimbursable Rates Schedule Rachel Hedlof — Mackenzie Attachment A Rachel Hedlof Mackenzie February 9, 2026 Dear Rachel, Thank you for inviting Wiggins Preconstruction Services to join your team on this important project. Below you will find a fee proposal to perform cost estimating services forth e Renovation of Existing Building for Spokane Valley Police & Courts. This proposal of $7,770 covers a single deliverable as shown. Estimate Level: Predesign / Conceptual Scope Hours Rate Ext. Project Management & Meetings 4 $185.00 $740 Site Improvements 4 $185.00 $740 Core & Shell Improvements (Architectural & Structure) 8 $185.00 $1,480 Tenant Improvements (Architectural, Plumbing) 8 $185.00 $1,480 HVAC (retrofit existing for reuse) 4 $185.00 $740 HVAC (all new) 4 $185.00 $740 Electrical (two HVAC options) 6 $185.00 $1,110 Final Estimate Adjustments & Pricing Break Outs 4 $185.00 $740 Fee Total $7,770 *Estimating Fees Clarifications Fees include all expenses. Fees are for construction cost estimating only. Soft costs estimating is excluded. Respectfully, Matt Wiggins Principal Wiggins Preconstruction Services M: 360.870.5100 E: mattw@wigginsprecon.com Attachment B - Page 1 of 5 Proposal Date: February 6, 2026 Project: Spokane Valley Court and Police Maintenance To: Mackenzie Architects Logan Building, 500 Union St #410 Seattle, WA 98101 Type of Services: Mechanical, Electrical, and Plumbing Engineering Project Summary ,.._ ="i PA E The project will study the feasibility of renovating and an existing retail space and surrounding site for use by Spokane Valley Police and court. The study will evaluate the condition and serviceability of the existing mechanical, electrical, plumbing, and fire protection systems with an eye toward current building and energy code along with anticipated remaining life span. Construction costs to be established during pre -design phase. Project Assumptions 1. This fee proposal is based on McKenzie's draft proposal for architectural design services shared with us along with additional context the week of February 2, 2026. 2. The delivery method used as the basis of this proposal is as follows: Design -Assist delivery. PAE will be contracted through the Architect who is contracted with the owner. PAE will be the Engineer of Record for the "Scope of Design Work" and will provide "Deliverables and Scope of Services" as described in this proposal. The Owner, Architect and other Design Consultants will provide all pertinent information in a timely manner prior to project milestones. 3. Assumptions regarding building renovations: a. "As -built" drawings, in electronic form, will be provided to the design team and will be relied upon to represent accurate existing conditions. b. Building evaluation will be completed at the beginning of the design phase to observe the existing conditions. The evaluation will be limited to equipment and MEPL system distribution that is readily accessible, and it does not require removal of walls or hard -lid ceilings. It is anticipated there will be no as-builting of the existing systems. 4. Interaction or coordination with a third -party review hired by the owner is not included. If requested, PAE can provide an additional service proposal to review and respond to a third -party peer review, including substantiating the proposed design and potential modifications to the completed work. PAE is not anticipating attendance at the owner staff engagement sessions or the City Council updates. 5. Owner and/or other consultant reviews of PAE designs must be completed no later than two weeks prior to deadlines for full incorporation into deadline deliverable. Delays may require schedule revisions, additional fees or incorporation into future deliverables. Spokane Valley Court and Police Maintenance - 25-1723 pae-engineers.com I 1 Attachment B - Page 2 of 5 February 6, 2026 IN: I 6. The following deadlines are expected: a. Task 1: Site visit and evaluation of existing. 1) Existing Building and Systems Assessment Report a) Current state of existing systems and equipment and recommendations to maintain, repair, or replace. b) Preliminary energy code review b. Task 2: Narrative description of the systems upgrades options needed 1) Preliminary MEP recommendations for proposed building conversion and updates 2) Final MEP evaluation report and recommendations narrative 7. The current scope of the project does not include development drawings or sketches. Pending owner's review of the Concept BOD, additional scope for design and construction may be included as an additional service. PAE Scope of Design Work MECHANICAL SYSTEMS 1. Heating, ventilation, and air conditioning. ELECTRICAL SYSTEMS 1. Power: service distribution, branch panels, and connections to mechanical equipment. 2. Emergency power system. 3. Interior Lighting: a. Luminaire selection and layout, lighting controls, and power connections. b. Egress illuminance calculations; exit sign specification and layout per architect's life safety plan. c. Energy code compliance documentation. 4. Fire Alarm System: performance documents for fire alarm system (i.e. performance specifications, major equipment space allocation, final design and device layout provided in a deferred submittal by the FA Contractor) TECHNOLOGY SYSTEMS 1. Telecommunications: data & voice to support wired and wireless building communication systems. 2. Security: Access Control System (ACS) and video surveillance. PLUMBING SYSTEMS 1. Plumbing: sanitary, storm sewers, domestic hot and cold water, and fixture selection. Gas, if included in the project. 2. Fire protection: performance documents for sprinkler systems. pae-engineers.com 1 2 Attachment B - Page 3 of 5 February 6, 2026 PAE Deliverables and Scope of Services PREDESIGN TASK 1 1. Attend meetings with the architect, owner, and other consultants. 2. Conduct site visit at existing buildings. 3. Review existing drawings and make recommendations for system scope requirements. 4. Provide deliverables for the Concept Design phase: a. Existing systems assessment report describing the existing mechanical and electrical systems, their general condition, any code issues and applicability to future building uses. CONCEPT DESIGN TASK 2 1. Attend design meetings with the architect, owner, and other consultants. 2. Review building codes, design standards and owner project requirements. 3. Conduct preliminary studies and analysis for selection of systems and their space requirements. 4. Make recommendations for efficient systems based on past project experience and prior studies. 5. Coordinate with design team members. 6. Provide deliverables for the Concept Design phase: a. Recommendations narrative. b. Existing systems assessment report. c. Matrix of MEP system options for pricing and owner consideration. d. Review of system construction cost estimates prepared by others. Excluded Services This proposal does not encompass the following items: 1. Electrical metering of existing electrical power systems, including providing meters and/or installation of meters. 2. Testing of existing equipment to verify capacity and performance. 3. Construction cost estimates for systems. Fees and Reimbursable Expenses PAE will be compensated on a lump sum fee basis, including reimbursables, as shown in the following tables. Basic Service Fees Phase MEPT Task 1 $ 9,500 Task 2 $ 4,600 Total $ 14,100 pae-engineers.com 1 3 Attachment B - Page 4 of 5 February 6, 2026 Reimbursable expenses include mark-up printing and reproduction costs; delivery services; local travel costs including taxi, parking and mileage. It is assumed all milestone printings will be provided by a reprographics firm hired by the architect, or owner, and are not included. Project Schedule Following is an estimated schedule for the proposed project. Delays beyond this time -period could affect the project fee. Fees would be renegotiated prior to the services being performed. Phase Start Completion Duration (Months) Predesign Concept Design March 2026 April 2026 April 2026 May 2026 1 month 1 month Note: Project holds or delays more than 2 months may be subject to an additional service due to inefficiencies in staffing and engineering design process. Stands d Conditions Any contract made between the parties relatin will include the Standard form of Agreement between Architect and Owner, si A B-101 2017, and Stan a f Agreement between Architect and SubconsuItan r to AIA C-401 2017. This proposal is contingent upon our rev cceptance of the r Terms and Conditions within these Agreements. Proposed by: Jon Kr bein, PAE JK pae-engineers.com 1 4 Attachment B - Page 5 of 5 February 6, 2026 ==== rms and Conditions Apple bility: These Terms and Conditions are a condition of the proposal. Acceptance of the proposal constitutes accepts a of these Terms and Conditions. In the event that subsequent or additional contract documents are ex uted by the partie these Terms and Conditions shall become an addendum to those subsequent agreements, and shal e controlling i he case of conflicts with terms in those agreements. Changes in S pe: Changes in scope of work or services, work performed out of sequence, revisions tot project, or inclusion of Addit nal Services will be considered changes to the scope outlined in the attached proposal n the event such changes, revisions inclusions increase the time or scope of work required, /led all be entitled to a adjustment of its fees in accordance wi its standard hourly fee schedule. Indemnity: Client and E each agree to indemnify, their respective officersloyees, and re esentatives, from and against liability, losses, da ages and expenses, including reasonable attornes, to the ext t such claims, losses, damages, or expenses are c sed by the indemnifying party's negligent acts, or omissi ns. In the event claims, losses, damages or expenses a caused by the joint or concurrent negligencient an AE, they shall be borne by each party in proportion to its ne igence. Dispute Resolution: Client and P agree that they shall first submit any ans led claims, disputes and other matters in question between them ari 'ng out of or relating to this Agreemenations as a condition precedent to the institution of legal or equitable proceedi s by either party. Unless the partieotherwise, mediation shall be in accordance with the Construction Industry ediation Rules of the American Aion Association currently in effect. All disputes shall be resolved in the jurisdiction here the work is performed, an be subject to the laws of that state. In the event claims are asserted by either party a inst the other, arising outI the performance of the work in the attached proposal, or additional subsequent work arising o t of the proposal, the p vailing party in any such dispute shall be entitled to an award of attorney fees, expert fees and costs curred as a result f the claims asserted. Standard of Care: The standard of care for all servic performed o urnished by PAE under this Agreement will be the skill and care used by members of the same profession acticing der similar circumstances at the same time and in the same locality. PAE makes no warranties, express or implie and this Agreement or otherwise, in connection with services provided. Instruments of Service: All documents prepared or furnis y Consultant pursuant to this Agreement are instruments of Consultant's professional service, and Consultant shall r tain a ownership and property interest therein, including all copyrights. Upon execution of this Agreement, Consults grants CI nt a nonexclusive license to use instruments of Consultant's professional service for the purpose of d igning, constru ting, occupying or maintaining the Project, provided that Client shall comply with all obligations, includi prompt payment o all sums when due, under this Agreement. Client agrees, to the fullest extent permitted by I , to defend, indemnify d hold harmless Consultant, its officers, directors, employees and subconsultants (colle ively, Consultant) against an damages, liabilities or costs, including reasonable attorneys' fees and defense costs arising from or allegedly arising m or in any way connected with the unauthorized reuse or modification of the nstruction documents by Client or an erson or entity that acquires or obtains the construction documents from or thr gh Client without the written authorizatio f Consultant. Client hereby understands and agrees that it may o rely upon design ideas, recommendations or oncepts that are reduced to writing and stamped by PAE. Limits of Liability: In recognitio of the risks of the project, the Client agrees to limit the ability to the Design Professional under this proposa due to Design Professional's and its sub -consultant's neglige acts, errors, or omissions to an aggregate amount not to ceed $50,000 or the total fee proposed above, whichever is gre er. Proposal Duration: This oposal is valid for 60 days from issue date. Additional costs may be i urred if accepted after this date. Receipt of a si ed, returned copy of this proposal will be PAE's formal authorization to pr teed. Hazardous Material It is acknowledged by both parties that Consultant's scope of services does no include any services related to the prese a of any hazardous or toxic materials. In the event Consultant or any other person r entity involved in the project enc nters any hazardous or toxic materials, or should it become known to Consultant that ch materials may be present n or about the jobsite or any adjacent areas that may affect the performance of Consultant services, Consultant m , at its sole option and without liability for consequential or any other damages, suspend perfor ance of its services un r this Agreement until Client retains appropriate qualified consultants and/or contractors to identify d abate or remov the hazardous or toxic materials and warrants that the jobsite is in full compliance with all applicable law and regula ' ns. Client acknowledges that Consultant is performing professional services for Client and Consultant is not a shall of be required to become an "arranger," "operator," "generator" or "transporter" of hazardous substances, as defi d in a Comprehensive Environmental Response, Compensations, and Liability Act of 1990. pae-engineers.com 1 5 Attachment C MACKENZIE Portland, OR - Vancouver, WA • Seattle, WA • Sacramento, CA MACKENZIE.INC WASHINGTON MACKENZIE BILLING RATES Landscape Architecture Principal $245 Principal $285 Project Architect III $195 Sr. Lab Planner $240 Project Architect II $165 Sr. Proj. Arch./Designer VI 1[ $240 Project Architect 1 $135 Proj. Arch. III/Designer VII $195 Landscape Designer II $125 Designer VI $170 Landscape Designer 1 $100 Proj. Arch. II/Designer V $165 Proj. Arch. I/Designer IV $145 Interior Design Designer III $135 Principal $245 Designer II $110 Interior Designer V $190 Designer 1 $100 Interior Designer IV $160 Interior Designer III $135 Structural Engineering Interior Designer II $115 Principal $300 Interior Designer 1 $90 Project Engineer III $230 Project Engineer II $195 Civil/Transportation Engineering Project Engineer 1 $165 Principal $285 Structural Designer II $150 Project Engineer III $200 Structural Designer 1 $135 Project Engineer II $185 Project Engineer 1 $145 Land Use Planning Civil Designer II $130 Principal $245 Civil Designer 1 $110 Project Planner IV $210 Project Planner III $175 Support/Project Delivery/Admin Project Planner II $160 Principal — Communications $250 Project Planner 1 $145 Accounting $160 Assistant Planner $130 Marketing $130 Contract Administrator $125 BIM/CAD Drafting Project Coordinator $125 Lead Drafter $150 Project Administrator $105 Designer/Drafter III $130 Designer/Drafter II $125 Interns $85 Designer/Drafter 1 $120 Rates subject to change April 1, 2027 Attachment D MACKENZIE. Portland, OR • Vancouver, WA - Seattle, WA ■ Sacramento, CA W MACKENZIE.INC REIMBURSABLE CHARGES Mackenzie will charge the following standard, cost -based rates for in-house reimbursable items listed below: IN-HOUSE PRINTING Scanning — Black & White Small Format: $0.25/sheet (8-1/2 x 11 - 11 x 17) Large Format: $1.00/sheet (Including Half Size) Scanning — Color Small Format: $0.50/sheet (8-1/2 x 11 - 11 x 17) Large Format: $3.00/sheet (Including Half Size) Check Generation Fee $25.00 Printing/Copying —All Sizes Black & White: $0.21/sq. ft. Full Color: $4.00/sq. ft. Fax Local: $1.00/sheet Long distance: $1.30/sheet OTHER IN-HOUSE REIMBURSABLE ITEMS Automobile Mileage Billed according to IRS guidelines Delivery Service Fixed rates: $7.75 to $54.40 (depending on mileage) April 2018 Data Supplies CD documentation: $15.00 DVD documentation: $30.00 Report Binder Without tabs: $3.00/book With tabs: $4.00/book Foamcore: $4.25/sheet ACC>R" CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 9/2/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Edgewood Partners Insurance Center 3780 Mansell Rd. Suite 370 Alpharette GA 30022 CONTACT NA Greyling COI Team PHONE FAX N E : 770.552.4225 A/C No): ADDRESS: greylingcerts@greyling.com INSURERS AFFORDING COVERAGE NAIC# INSURER A: Travelers Property Casualty Co of Amer 25674 INSURED MACKENG2 Mackenzie Engineering, Inc. 1515 SE Water Ave, Suite 100 INSURER B : Travelers Casualty & Surety Co America 31194 INSURER C : The Travelers Indemnity Company of CT 25682 INSURER D : St. Paul Mercury Insurance Company 24791 Portland OR 97214 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:938661314 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR rypE OF INSURANCE ADDL SUBR POLICYNUMBER POLICY EFF MM/DD/YYYV POLICY EXP MM/DD/YYYY LIMITS C X COMMERCIAL GENERAL LIABILITY 68000B7365873 9/1/2025 9/1/2026 EACH OCCURRENCE $1,000,000 CLAIMS -MADE OCCUR DAMAGES( RENTED PREMISES Ea occurrence $ 300,000 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY jLOG PE GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: D AUTOMOBILE LIABILITY BAB74207621 9/1/2025 9/1/2026 COMBINED SINGLE LIMIT Ea accident $1,000,000 BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ X PROPERTY DAMAGE Per accident $ HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY A UMBRELLA LIAB X OCCUR CUP00B742117A 9/1/2025 9/1/2026 EACH OCCURRENCE $ 5,000,000 X AGGREGATE $ 5,000,000 EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ N/A PER OTH- STATUTE I I ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ B A&E Professional Liability 2620765 9/1/2025 9/1/2026 Per Claim $5,000,000 Aggregate $5,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Project Number 2240152.00 City of Spokane Valley is included as Additional Insured as respects General Liability where required by written contract with the Named Insured. Coverage is primary and non-contributory. L,tFS I If-IL,A I t r7ULUrK L:ANL:tLLA I ION City of Spokane Valley 10210 E Sprague Avenue Spokane Valley WA 99206 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD www.saif.com Oregon Workers' Compensation Certificate of Insurance Mail to: MACKENZIE ENGINEERING INCORPORATED PO BOX 14310 PORTLAND, OR 97293-0310 ■ Sal Work. Life. Oregon. Certificate holder: CITY OF SPOKANE VALLEY 10210 E SPRAGUE AVENUE SPOKANE VALLEY, WA 99206 The policy of insurance listed below has been issued to the insured named below for the policy period indicated. The insurance afforded by this policy is subject to all the terms, exclusions and conditions of such policy; this policy is subject to change or cancellation at any time. Insured Producer/contact Mackenzie Engineering Incorporated SAIF Corporation PO Box 14310 SAIF Corporation Portland, Or 97293-0310 Issued 12/09/2025 Limits of liability Policy 753429 Bodily Injury by Accident $2,000,000 each accident Period 09/01/2025 to 09/01/2026 Bodily Injury by Disease $2,000,000 each employee Body Injury by Disease $2,000,000 policy limit Description of operations/locations/special items All Operations Important This certificate is issued as a matter of information only and confers no rights to the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies above. This certificate does not constitute a contract between the issuing insurer, authorized representative or producer and the certificate holder. CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED TO THE POLICYHOLDER AND CERTIFICATE HOLDER IN ACCORDANCE WITH THE POLICY PROVISIONS AND OREGON LAW. SAIF WILL ENDEAVOR TO PROVIDE WRITTEN NOTICE WITHIN 30 DAYS WHENEVER POSSIBLE. Authorized representative Cam- % Chip Terhune President and CEO Policy_OLCA_CertificateOfl nsu ran ce 400 High Street SE Salem, OR 97312 P: 800.285.8525 F: 503.584.9812