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HomeMy WebLinkAbout24-190.02 McKinstry Maintenance of City Hall VRF HVAC System CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND MCKINSTRY CO.,LLC. Spokane Valley Contract#24-190.02 For good and valuable consideration,the legal sufficiency of which is hereby acknowledged,City and the McKinstry Co., LLC. mutually agree as follows: 1. Purpose: This Amendment is for the Contract for regular maintenance of City Hall VRF HVAC system by and between the Parties, executed by the Parties on May 16, 2025, and which terminates on December 31, 2026. Said contract is referred to as the "Original Contract"and its terms are hereby incorporated by reference. 2.Original Contract Provisions:The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: The Original Contract is subject to the following amended provisions, which are either as follows, or attached hereto as Appendix "A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. The 2026 Option Year Renewal amended to include compressor replacement as outlined per the attached Appendix"A". 4. Compensation Amendment History: This is Amendment #1 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Compensation Original Contract Amount May 16,2025 $12,113.50(plus applicable sales tax) 2026 Option Year Renewal December 31,2026 $13,677.50(plus applicable sales tax) Amendment#1 TBD $14,900.00(plus applicable sales tax) Total Amended Compensation $40,691.00(plus applicable sale tax) The parties have executed this Amendment to the Original Contract this 2 •Dday of-trne,2026. CITY OF SPOKANE VALLEY: MCKINSTRY CO.,LLC.: JaM Hohman ByPaul Steinheiser City Manager Its:Business Unit Manager APPROVED AS TO FORM: ffic f the City orney 1 Appendix A Mc itstry 501E Rivee,ele Ave,Stele 510 v 1AV.,WA 99202•50 7-17.3_; reArj.c<3rn Far Th. /e Of Yon What City of Spokane Valley VRF Compressor replacement Date:12/01/2025 Name:City of Spokane Valley Site Address: 10210 E Sprague Ave,Spokane WA 99206 Project:Daikin VRF system compressor replacement Mr.Secrist, Thank you for the opportunity to provide our proposal for this project.McKinstry employs an integrated services model to deliver thousands of building solutions across the Inland Northwest.We are excited to apply our experience of developing and executing a variety of projects to address your current needs.We were asked to provide pricing for the replacement of the existing Daikin VRF compressors for the outdoor units.Below are the project details and our recommendations. Work is to be performed during normal working hours(M-F;6am-4pm) • Our scope excludes all abatement. The current Daikin VRF system still has a factory warranty remaining on it that will cover the parts costs but not the labor,refrigerant,consumables and miscellaneous materials that are not associated with the system. Our scope of work for the replacement of compressors for each outdoor heat pump: -- Isolation of power supply to outdoor VRF unit. Recovery of refrigerant from systern for disposal. Removal of all power&controls wiring from compressor being replaced. Cut out failed compressor and remove from the outdoor unit. Installation of new compressor into outdoor equipment rs Secure into refrigeration piping(braze with nitrogen) • Replace driers for refrigeration system • Pressure test system and check for refrigerant leaks in piping. Reconnection of electrical&control wiring to compressor. 4 Evacuate system into a deep vacuum to remove non condensables from refrigeration piping. Recharge equipment with new refrigerant Start up and test all operations 1 Sales,Use and B&O tax Any items identified from engineering that are not in the scope of work to be completed. Unforeseen and hidden conditions Performance and payment bonds Roofing and building envelope penetrations and sealing,roof patching Material cost escalation Demolition other than associated with scope Handling of hazardous materials including,but not limited to,asbestos,lead and PCB's This proposal does not include any provision(s)if McKinstry's pricing does not include actual and potential delays, inefficiencies,and impacts resulting from tariffs imposed that could affect project schedule,scope,and costs. Such impacts include,but are not limited to,disruptions to material/equipment supply;Owner or Customer restrictions and/or directives;and/or fulfillment of McKinstry's contractual or legal obligations. If the subject project is to commence under such circumstances to cause an impact as outlined above,McKinstry shall be entitled to a reasonably equitable adjustment to its'scope,schedule,and price accordingly. McKinstry focuses on jobsite and company safety and has enjoyed excellent safety ratings for over 10 years.As a people- first company,safety is taken very seriously.The safety of our employees can never be compromised with operational efficiency, We have a full-time safety team dedicated to preventing loss and maintaining a safe and healthy work environment.Our project team will fully implement our safety program on this project. Mc anStry Z e . _. . Far TA• lh Of Yu,hlldlq ITEM PRICING $14,900 Payment is due in full upon substantial completion.This proposal is valid for 30 days from the date proposed. Upon your favorable review,please sign and return this proposal for scheduling and implementation.Should you have any questions or require additional information,please feel free to call me at(208)277-8319. Sincerely, McKinstry Co.,LLC. Scott Beach I Senior Account Executive (208)277-8319 I sco o yi i,hnstiy vorn McKinstry Co., LLC ,.Iener rrrl r • Paul Steinheiser Business Unit Manager 05/19/2026 Mc nstry Far Th• It.Of Your BOON _e 3 oemmlileftemilltmer ' II 1.1..u;..A., L.. . . ..1J...\V._ le. alimmimmo .. J _II _., L1 If..._l., U._ _. r_.. l: .._r__:C_J L ►.I K:.. .., .,:II L. ...:,I,J. J,_. ..LL IL,. J L, L ... ., 11 "J J ..r ;J r. ...J. J .e cl.w, ' . e =► (lc) i I _ _ tom' 4 __ '' _ ,11._ t.C_ t_ I . I` 1;„ _ • (301_ I_..J... J_,, fl_. lL ..,,, ., ... ..l (.. C ..,U. ..LI.. IL.C_, (co) , _, t' Normittietwarrralossegoraidatimagalsoftwatimaisok misiturnink �,.._I,:_r...-i",.."......A TL..,.,,_..,._,'.__,�_..1,.:_.O__../a:_r..+_ .L_IJ L_+L.._".. _.` :.....L;.-L.r+L...,A�_.-I :_r_._..___�•` I it d aLwrwissa r „, d � Mc nstry e . I a For TA Its Of Yew hlldlt/ - — -fx. __J4 f-, |��'^__��/_'�'/-�_/_l� us�_-,������-rw_�u-*v- |��_ c'_x - - r-~r c'c /'�� \' � � Cl­ ' ' - - '' - - - ' _-,- -z m' ,-u- /r_ -c_-/U��-�_ _'�J-o�-u��--u�' '|��-_ �'_��_J- _. '_.-L' -./-c_`_ -l .u-�_'| ^i fl - - ���� ���m ins try s m,m Ito m Vow*mmw MCKICO.-01 MJOHNSQN ACORN" CERTIFICATE OF LIABILITY INSURANCE DATD/YYYY) 7/13/213/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER C NTACT N ME; Hub International Northwest LLC PHONE Fax PO Box 3018 (NC,No,Ext):(425)489-4500 vyc,No):(425)485-8489 Bothell,WA 98041 ADDMAIL RESS:now.info@hubinternational.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:The Travelers Indemnity Company 25658 INSURED INSURER B:The Travelers Indemnity Company of America 25666 McKinstry Co.LLC INSURER C: PO Box 24567 INSURER D: Seattle,WA 98124-0567 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR, INSD WVD (MM/DDIYYYYI IMM/DD/YYYYI A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE X OCCUR VTC2K-CO-5643B901-IND-26 3/1/2026 3/1/2027 DAMAGETORENTED 300,000 X X PREMISES(Ea occurrence) $ X WA Stop Gap MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY X JECT LOC PRODUCTS-COMP/OP AGG $ 4,000,000 OTHER: WA Stop Gap $ 1,000,000 B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 2,000,000 (Ea accident) $ X ANY AUTO VTC2H-CAP-5643B913-TIA-26 3/1/2026 3/1/2027 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY AMAGE AUTOS ONLY _ AUTOS ONLY (Per accident $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS UAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ A WORKERS COMPENSATION AND EMPLOYERS'LIABILITY Y/N STATUTE X ERH- ANY PROPRIETOR/PARTNER/EXECUTIVE VTC2K-CO-5643B901-IND-26 3/1/2026 3/1/2027 E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE:Spokane Valley City Hall City of Spokane Valley is included as Additional Insured,coverage is primary and non-contributory and waiver of subrogation applies per the attached forms/endorsements. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof SpokaneTHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Valley ACCORDANCE WITH THE POLICY PROVISIONS. 10210 E Sprague Ave Spokane,WA 99206 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD