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HomeMy WebLinkAbout24-190.03 McKinstry City Hall HVAC Preventative Maintenance CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND MCKINSTRY CO.,LLC. Spokane Valley Contract# 24-190.03 For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and McKinstry Co.,LLC.mutually agree as follows: 1.Purpose: This Amendment is for the Contract for regular maintenance of City Hall VRF HVAC system by and between the Parties, executed by the Parties on May 16, 2025 and which terminates on December 31, 2026. Said contract is referred to as the"Original Contract"and its terms are hereby incorporated by reference. 2.Original Contract Provisions:The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: The Original Contract is subject to the following amended provisions, which are as follows. All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. This amendment adds emergency diagnosis and repair to the HVAC Daikin system as evidenced by the attached invoice,which is incorporated herein by this reference. The City agrees to pay the Contractor an additional 1,772.50 plus applicable sales tax pursuant to the terms of the Contract and attached invoice. The Contractor shall not complete any additional work for which it will seek additional compensation without written approval by the City. 4. Compensation Amendment History: This is Amendment #2 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Compensation Original Contract Amount May 16,2025 $12,113.50(plus applicable sales tax) 2026 Option Year Renewal December 30,2025 $13,677.50(plus applicable sales tax) Amendment#1 TBD $14,900.00(plus applicable sales tax) Amendment#2 TBD $ 1,772.50(plus applicable sales tax) Total Amended Compensation $42,466.50 July The parties have executed this Amendment to the Original Contract this z 7'" day of4rme,2026. CITY OF SPOKANE VALLEY: MCKINSTRY CO.,LLC.: Hohman By:Paul Steinheiser City Manager Its: Business Unit Manager 77D% O Office the City orney 1 Attachment to Contract 24-190.03 Mc nstry INVOICE For Th• le Of Your Building Invoice# Invoice Date 05/07/2026 Work Order# Customer# 9995201 250213 Bill To: Service Site: Spokane Valley City Hall Spokane Valley City Hall 10210 E Sprague Ave 10210 East Sprague Avenue Spokane Valley,WA 99206 Spokane Valley,WA 99206 t Customer PO# Quote# Terms DIRECT INQUIRIES TO: marty secrist NET 30 R f,I:rr Itmckinstry.com or (206)832-8799 Work Performed HVAC Diagnose and Repair--General HVAC SERVICES-General Diagnose and Repair Type Description Qty Total Fee Truck Svc Charge-INW Contract ; : 1.00 40.00 Fee Prevailing Wage fee 1.00 105.00 Labor Re•ular 10.50 1,627.50 l Subtotal $1,772.50 Sales Tax $159.53 Invoice Total $1,932.03 n , PAY BY CHECK: PAY BY CREDIT CARD: McKinstry CO.,LLC https://paystation.com/pav/mckinstry PO Box 3895 FEDERAL ID 20-4030425 Seattle,WA 98124 1.5%Interest after 30 Days Mc nstry SERVICE REPORT For Th• /n Of Your Building Account&Contact Information Requested by: Marty Secrist Account: Spokane Valley City Hall Prepared by: Rachelle Spotser Address: 10210 East Sprague Avenue Address: 5005 3rd Ave South Spokane Valley,WA 99206 Seattle,WA 98124 Work Details Work Order Number: 9995201 Work Type: HVAC Diagnose and Repair--General Subject: Hp-1N f4-04 alarm code. Description: Hp-1N f4-04 alarm code. Scope Detail: Hp-1N f4-04 alarm code. Service Appointment 2026-02-26-RORY VALLEY:Wating on Daikin for further guidance. Technician Notes: Daikin vrf hp-1n F4-00 F4-04 Alarm ocured over the weekend on multiple indoor units at difrent times. Fc 01 Fc1-1 Fc1-2 Fc1-03 Fc1-05 Fc1-07 Fc1-09 Arived onsite checked in with justin and Marty. Hooked up service checker and started recording data. Preformed indoor fan coil exv blead by test all exvs tested good. Reviewed alarm data on hero all alarms ocured during heating mode. Suspected y2e valve body as being the culprit but confirmed it was operating without issues when tested. Compressor discharge superheat dropped to 12 deg during heating operation showing liquid returning to compressor. Locked unit out by puting into recovery mode. Retumd and preformed bc box subcooling valve blead by test. 1st floor branch box suction line dropped to 15deg and bounced back up to 90 deg. Basment bc box No change on suction line temp. Temperature drop and a drop is suction and discharge superheat can be measured from snet data. Found hero data and service checker data did not match.Ac0-2 elevator machine room is always in cooling mode.This may have caused failed test results on bc box blead by test. Reached out to Daikin to review operational data. Time SM Technician Date Hours RORY VALLEY 02/23/2026 7.00 RORY VALLEY 02/24/2026 3.50 Mc istry SERVICE REPORT For Th• le Of Your Building Service Appointment Technician Date Click for Work Performed RORY VALLEY 05/07/2026 RORY VALLEY 03/03/2026 MCKICO.-01 MJOHNSON ACOROn CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 7/13/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Hub International Northwest LLC PHONE Fax PO Box 3018 (A/c,No,Ext):(425)489-4500 (A/c,No):(425)485-8489 Bothell,WA 98041 ADDRESs:now.info@hubinternational.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:The Travelers Indemnity Company 25658 INSURED INSURER B:The Travelers Indemnity Company of America 25666 McKinstry Co.LLC INSURER C: PO Box 24567 INSURER D: Seattle,WA 98124-0567 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD IMM/DDIYYYYI (MM/DD/YYYYI A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE X OCCUR X X VTC2K-00-5643B901-IND-26 3/1/2026 3/1/2027 pR MSESO(Eaoccu ence) $ 300,000 X WA Stop Gap MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY X PRa LOC PRODUCTS-COMP/OP AGG $ 4,000,000 OTHER: WA Stop Gap $ 1,000,000 B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 2,000,000 (Ea accident) X ANY AUTO VTC2H-CAP-5643B913-TIA-26 3/1/2026 3/1/2027 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS SSWN BODILY INJURYp (Per accident) $ HIREDTS ONLY Mae (Per acEcidenq AMAGE $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ A WORKERS COMPENSATION PER X OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE VTC2K-CO-5643B901-IND-26 3/1/2026 3/1/2027 E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory m NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS!VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE:Spokane Valley City Hall City of Spokane Valley is included as Additional Insured,coverage is primary and non-contributory and waiver of subrogation applies per the attached forms/endorsements. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof SpokaneTHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Valley ACCORDANCE WITH THE POLICY PROVISIONS. 10210 E Sprague Ave Spokane,WA 99206 AUTHORIZED REPRESENTATIVE 64404 `v ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD