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HomeMy WebLinkAbout25-119.02 Evergreen StormH2O East Montgomvery Stormwater Retrofits CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND EVERGREEN STORMH2O Spokane Valley Contract# 25-119.02 For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and the Consultant mutually agree as follows: 1. Purpose: This Amendment is for the Contract for design consultation services for the East Montgomery UIC Retrofit project by and between the Parties, executed by the Parties on July Pt, 2025, and which terminates on December 3 P,2026. Said contract is referred to as the"Original Contract"and its terms are hereby incorporated by reference. 2. Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3.Amendment Provisions: The Original Contract is subject to the following amended provisions which are as follows. All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. Amendment No.2 provides an extension of project schedule and additional funding to accommodate the extended schedule. Exhibit A, figure 1 —project schedule, of the Original Contract is replaced with Exhibit A-2—project schedule, attached to this Amendment. Section 3 of the Contract is amended to provide a maximum compensation of$293,756 as detailed in Exhibit B-2, attached to this Amendment. 4. Compensation Amendment History: This is Amendment#_2_of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Compensation Original Contract Amount July 01, 2025 $286,260.00 Amendment#1 —Added classification September 04,2025 $0.00 Amendment#2—This amendment To be executed $ 7,496 Total Amended Compensation $293,756.00 The parties have executed this Amendment to the Original Contract this 7/ day of July,2026. CITY OF SPOKANE VALLEY: CONSULTANT: jitiChtutiAJOA-44+49. J n Hohman By: Michaela Mansfield City Manager Its: Authorized Representative APPROVED AS TO FORM: j/i /S c. -7Aht' y 1 0 EVERGREEN Amendment 2 I/I STORMH2O ANN. EXHIBIT A-2 To: Chad Phillips, City of Spokane Valley From: Kaela Mansfield&Aimee Navickis-Brasch, Evergreen StormH2O Date: July 14, 2026 Subject: Contract No. 0376 East Montgomery Stormwater UIC Retrofit Design Amendment 2—Additional Project Management for Schedule Extension Amendment 2 adds the following services to the existing contract: Task 1: • Preparing up to two(2) additional progress reports and payment requests(PRPRs)for work completed in Q3 and Q4 of 2026. Task 3: • Due to delays, accelerated schedule, and increased resources required, provide up to one additional hour per day for approximately six weeks for general project team and subconsultant coordination. 25%reduction for delay distribution. • Prepare and electronically submit up to four(4)monthly invoices with attached monthly status reports. • Prepare for and attend up to four(4)one-hour virtual monthly check-in meetings, including developing and sending a meeting agenda, and preparing and sending notes from the meeting. • Preparing the amendment to this contract. Amendment 2 removes the following services to the existing contract: Task 3: • Assembling the 60% Design Package for City review and responding to City review comments on the 60% Design Package. Amendment 2 adds$7,496 to the project fee.There is no change to the contract end date.Table 1 shows the revised fees per the scope of work changes described in this amendment. Table 1:Amendment 2 Fee Revisions Original Amendment 2 Amended Task Task Title Contract Fee Change Fee 1 Grant and Loan Administration $3,210 +$924 $4,134 2 Cultural and Environmental Review $ 11,510 $0 $ 11,510 3 Design Plans and Specifications +$8,401 3 Design Plans and Specifications $269,590 -$ 1,829 $276,162 4 Project Close Out $1,950 $0 $1,950 Total $286,260 $7,496 $293,756 0 City of Spokane Valley I East Montgomery Stormwater UIC Retrofit 1 Amendment 2 Amendment 2 was prepared with the following assumptions: • The fees in this amendment include services through October 31, 2026,the assumed date by which an Ecology Acceptance Letter of the 90-Percent Design Package will be received and all project closeout can be completed.Work beyond October 31, 2026,will require an additional amendment to the contract. All assumptions and provisions established in the original contract shall remain in place. By signing this document,the parties listed have executed this amendment as dated below. Evergreen StormH2O City of Spokane Valley Digitally signed by � Q Michaela M Mansfield �'l'`�'"`�"'� Date:2026.07.16 7/15/2026 14:32:15-07'00' Kaela Mansfield Chad Phillips Project Manager Project Manager ftCity of Spokane Valley I East Montgomery Stormwater UIC Retrofit 2 Check-In Meeting Agenda EXHIBIT A-3 Table 2.Project Schedule Project Task Jul-26 Aug-26 Sep-26 Oct-26 Nov-26 Task 1.Grant Administration D1.1 Progress Reports D1.2 Recipient Closeout Report Task 2.Cultural and Environmental Review D2.1 Ecology Cultural Resources Review Form D2.2 Inadvertent Discovery Plan((DP) D2.3 SEPA Checklist(Draft&Final) D2.4 Final SEPA Determination Task 3.Design Plans and Specifications 3E 90-Percent Design Package D3.5 90-Percent Design Package D3.6 Responses to Ecology 90-Percent Comments Final Design Report 90-Percent Design Package Comment Response Log 90-Percent Design Package Status Memo D3.8 Project Shapefiles !IM Funding Recognition Materials 3F Project Management&Administration Task 4.Project Close Out D4.1 Close Out&Outcome Summary Reports ACity of Spokane Valley I E Montgomery Stormwater UIC Retrofit 5 ACORD MM/D(DATE E D/YYYY) CERTIFICATE OF LIABILITY INSURANCE oMM;D026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT INLAND NORTHWEST INSURANCE, INC. Leanne Kelly NAME: FAX 12319 E BROADWAY AVENUE (A/C.No.Extl: (509)892-6373 (A/c,No):(509)926-0621 SPOKANE VALLEY,WA 99216 ADDRE E-MAIL s: leannekaLDinlandnwi.com License#: 155923 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Ohio Security Insurance Company 24082 INSURED INSURER B: BEAZLEY AMERICA INSURANCE COMPANY,INC. NB ENGINEERING, LLC DBA: EVERGREEN STORMH2O INSURER C: PO BOX 18912 INSURER D: SPOKANE,WA 99228 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: 00006111-0 REVISION NUMBER: 75 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.*LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.LIMITS SHOWN ARE INCLUSIVE OF AMOUNTS REQUESTED BY THE CERTIFICATE HOLDER AND MAY NOT REFLECT POLICY LIMIT AMOUNTS IN EXCESS OF THOSE REQUESTED.*Not Applicable in WY INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER (MM/DD/YYYY) IMM/DDIYYYY) A X COMMERCIAL GENERAL LIABILITY Y Y BZS64658335 04/14/2026 04/14/2027 EACH OCCURRENCE $ 2,000,000 DAMAGE RENTE CLAIMS-MADE X OCCUR PREMISESO(Ea occurrence) $ 2,000,000 MED EXP(Any one person) $ 15,000 PERSONAL&ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 PR - X POLICY ECT LOC PRODUCTS-COMP/OPAGG $ 4,000,000 OTHER: COMBINED $ A AUTOMOBILE LIABILITY Y BZS64658335 04/14/2026 04/14/2027 (Ea accdentSINGLE LIMIT $ 1,000,000 ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ X AUTOS ONLY X AUTOS ONLY (Per accident) UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B PL/E&O-Claims made C320B3260501 04/14/2026 04/14/2027 Limit of Liab $2,000,000/$2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Project Name: East Montgomery Stormwater UIC Retrofit Design Contract#:0376 City of Spokane Valley is an Additional Insured,on General Liability, per the attached BP 79 96 0916, Blanket Al policy form. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Spokane Valley ACCORDANCE WITH THE POLICY PROVISIONS. 10210 E Sprague SPOKANE VALLEY,WA 99206 AUTHORR,ED REPRESENTATIVE 1„ / • (LMK) ACORD 25(2025/12) ©1988-2025 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Printed by LMK on 04/02/2026 at 12:02PM THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BUSINESSOWNERS LIABILITY EXTENSION ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM Below is a summarization of the coverages provided by this endorsement. No coverages are given by this summary.Actual coverage descriptions are within this endorsement. SECTION SUBJECT A. Supplementary Payments Bail Bonds Loss Of Earnings B. Broadened Coverage For Damage To Premises Rented To You C. Incidental Medical Malpractice Injury D. Mobile Equipment E. Blanket Additional Insured (Owners, Contractors Or Lessors) F. Newly Formed Or Acquired Organizations G. Aggregate Limits H. Duties In The Event Of Occurrence, Offense, Claim Or Suit I. Liability And Medical Expenses Definitions Bodily Injury Insured Contract Personal And Advertising Injury Section II—Liability is amended as follows: A. Supplementary Payments Section A.1. Business Liability is modified as follows: 1. The $250 limit shown in Paragraph A.1.f.(1)(b) Coverage Extension — Supplementary Payments for the cost of bail bonds is replaced by a$3,000 limit. 2. The $250 limit shown in Paragraph A.1.f.(1)(d) Coverage Extension — Supplementary Payments for reasonable expenses and loss of earnings is replaced by a$500 limit. BP 79 96 09 16 ©2016 Liberty Mutual Insurance Page 1 of 5 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. B. Broadened Coverage For Damage To Premises Rented To You 1. The last paragraph of Section B.1. Exclusions — Applicable To Business Liability Coverage is replaced by the following: With respect to the premises which are rented to you or temporarily occupied by you with the permission of the owner, Exclusions c.,d.,e.,g., h., k., I., m., n. and o.do not apply to"property damage". 2. Paragraph D.2. Liability And Medical Expenses Limits Of Insurance is replaced by the following: The most we will pay under this endorsement for the sum of all damages because of all "property damage"to premises while rented to you or temporarily occupied by you with the permission of the owner is the Limit of Insurance shown in the Declarations. 3. Paragraph D.3. Liability And Medical Expenses Limits Of Insurance does not apply. C. Incidental Medical Malpractice Injury 1. Paragraph (4) under Paragraph B.1.j. Exclusions — Applicable To Business Liability Coverage — Professional Services does not apply to"Incidental Medical Malpractice Injury"coverage. 2. With respect to this endorsement, the following is added to Section F. Liability And Medical Expenses Definitions: a. "Incidental Medical Malpractice Injury" means bodily injury arising out of the rendering of or failure to render, during the policy period, the following services: (1) Medical, surgical, dental, x-ray or nursing service or treatment or the furnishing of food or beverages in connection therewith; or (2) The furnishing or dispensing of drugs or medical, dental or surgical supplies or appliances. b. This coverage does not apply to: (1) Expenses incurred by the insured for first-aid to others at the time of an accident and the Duties in the Event of Occurrence, Offense, Claim or Suit Condition is amended accordingly. (2) Any insured engaged in the business or occupation of providing any of the services described under a.above. (3) Injury caused by any indemnitee if such indemnitee is engaged in the business or occupation of providing any of the services described under a.above. D. Mobile Equipment Section C. Who Is An Insured is amended to include any person driving "mobile equipment" with your permission. E. Blanket Additional Insured(Owners, Contractors Or Lessors) 1. Section C. Who Is An Insured is amended to include as an insured any person or organization whom you are required to name as an additional insured on this policy under a written contract or written agreement. The written contract or agreement must be: a. Currently in effect or becoming effective during the term of this policy; and b. Executed prior to the"bodily injury", "property damage", or"personal and advertising injury". BP 79 96 0916 ©2016 Liberty Mutual Insurance Page 2 of 5 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. 2. The insurance afforded to the additional insured is limited as follows: a. The person or organization is only an additional insured with respect to liability arising out of: (1) Real property, as described in a written contract or written agreement, you own, rent, lease, maintain or occupy; and (2) Caused in whole or in part by your ongoing operations performed for that insured. b. The Limit of Insurance applicable to the additional insured are those specified in the written contract or written agreement or the limits available under this policy, as stated in the Declarations, whichever are less. These limits are inclusive of and not in addition to the Limit of Insurance available under this policy. c. The insurance afforded to the additional insured does not apply to: (1) Liability arising out of the sole negligence of the additional insured; (2) "Bodily injury", "property damage", "personal and advertising injury", or defense coverage under the Supplementary Payments section of the policy arising out of an architect's, engineer's or surveyor's rendering of or failure to render any professional services including: (a) The preparing or approving of maps, shop drawings, opinions, reports, surveys, field orders, change orders, or drawings and specifications; and (b) Supervisory, inspection, architectural or engineering activities. (3) Any"occurrence"that takes place after you cease to be a tenant in the premises described in the Declarations; or (4) Structural alterations, new construction or demolition operations performed by or for the person or organization designated in the Declarations. 3. Any coverage provided hereunder shall be excess over any other valid and collectible insurance available to the additional insured whether primary, excess, contingent or on any other basis unless a contract specifically requires that this insurance be primary or you request that it apply on a primary basis. F. Newly Formed Or Acquired Organizations The following is added to Section C.Who Is An Insured: Any business entity acquired by you or incorporated or organized by you under the laws of any individual state of the United States of America over which you maintain majority ownership interest exceeding fifty percent. Such acquired or newly formed organization will qualify as a Named Insured if there is no similar insurance available to that entity. However: 1. Coverage under this provision is afforded only until the 180th day after the entity was acquired or incorporated or organized by you or the end of the policy period,whichever is earlier; 2. Section A.1. Business Liability does not apply to: a. "Bodily injury" or "property damage" that occurred before the entity was acquired or incorporated or organized by you; and b. "Personal and advertising injury" arising out of an offense committed before the entity was acquired or incorporated or organized by you. 3. Records and descriptions of operations must be maintained by the first Named Insured. BP 79 96 09 16 ©2016 Liberty Mutual Insurance Page 3 of 5 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations. G. Aggregate Limits The following is added to Paragraph D.4. Aggregate Limits Liability and Medical Expenses Limits Of Insurance: 1. The Aggregate Limits apply separately to each of the"locations"owned by or rented to you or temporarily occupied by you with the permission of the owner. 2. The Aggregate Limits also apply separately to each of your projects away from premises owned by or rented to you. For the purpose of this endorsement only, "location" means premises involving the same or connecting lots, or premises whose connection is interrupted only by a street, roadway, waterway or right-of-way of a railroad. H. Duties In The Event Of Occurrence, Offense, Claim Or Suit 1. Paragraph E.2.a. Duties In The Event Of Occurrence, Offense, Claim Or Suit Liability And Medical Expenses General Condition applies only when the "occurrence" is known to any insured listed in Paragraph C.1. Who Is An Insured or any "employee" authorized by you to give or receive notice of an "occurrence"or claim. 2. Paragraph E.2.b. Duties In The Event Of Occurrence, Offense, Claim Or Suit Liability And Medical Expenses General Condition will not be considered breached unless the breach occurs after such claim or "suit" is known to any insured listed under Paragraph C.1. Who Is An Insured or any "employee" authorized by you to give or receive notice of an "occurrence"or claim. I. Section F. Liability And Medical Expenses Definitions is modified as follows: 1. Paragraph F.3. is replaced by the following: 3. "Bodily Injury" means bodily injury, sickness, disease, or incidental medical malpractice injury sustained by a person, and includes mental anguish resulting from any of these; and including death resulting from any of these at any time. 2. Paragraph F.9. is replaced by the following: 9. "Insured contract"means: a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire to premises while rented to you or temporarily occupied by you with permission of the owner is not an"insured contract"; b. A sidetrack agreement; c. Any easement or license agreement, except in connection with construction or demolition operations on or within 50 feet of a railroad; d. An obligation, as required by ordinance, to indemnify a municipality, except in connection with work for a municipality; e. An elevator maintenance agreement; BP 79 96 09 16 ©2016 Liberty Mutual Insurance Page 4 of 5 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. f. That part of any other contract or agreement pertaining to your business (including an indemnification of a municipality in connection with work performed for a municipality) under which you assume the tort liability of another party to pay for"bodily injury"or"property damage" to a third person or organization, provided the "bodily injury" or"property damage" is caused, in whole or in part, by you or by those acting on your behalf. However, such part of a contract or agreement shall only be considered an "insured contract"to the extent your assumption of the tort liability is permitted by law. Tort liability means a liability that would be imposed by law in the absence of any contract or agreement. Paragraph f.does not include that part of any contract or agreement: (1) That indemnifies a railroad for"bodily injury" or"property damage" arising out of construction or demolition operations, within 50 feet of any railroad property and affecting any railroad bridge or trestle, tracks, road-beds, tunnel, underpass or crossing; (2) That indemnifies an architect, engineer or surveyor for injury or damage arising out of: (a) Preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys,field orders, change orders or drawings and specifications; or (b) Giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage; or (3) Under which the insured, if an architect, engineer or surveyor, assumes liability for an injury or damage arising out of the insured's rendering or failure to render professional services, including those listed in (2) above and supervisory, inspection, architectural or engineering activities. 3. Paragraph F.14.b. Personal And Advertising Injury is replaced by the following: b. Malicious prosecution or abuse of process; BP 79 96 09 16 ©2016 Liberty Mutual Insurance Page 5 of 5 Includes copyrighted material of Insurance Services Office, Inc.,with its permission.