2003, 11-04 Study Session MinutesAttendance:
Councilmembers:
Michael DeVleming, Mayor
Diana Wilhite, Deputy Mayor
Dick Denenny, Councilmember
Mike Flanigan, Councilmember
Richard Munson, Councilmember
Gary Schimmels, Councilmember
Steve Taylor, Councilmember
MINUTES
City of Spokane Valley
City Council Study Session
November 4, 2003, 6:00 p.m.
Staff:
Dave Mercier City Manager
Nina Regor, Deputy City Manager
Ken Thompson, Finance Director
Marina Sukup, Community Development Director
Neil Kersten, Public Works Director
Mike Jackson, Parks & Recreation Director
Cal Walker, Police Chief
Cary Driskell, Deputy City Attorney
Greg McCormick, Long Range Planning Manager
Tom Scholtens, Building Official
Kevin Snyder, Current Planning Manager
Steve Worley, Sr. Engineer
Sue Pearson, Deputy City Clerk
Chris Bainbridge, City Clerk
Mayor DeVleming opened the meeting at 6:00 p.m., welcomed all in attendance, reminded everyone
that this is a study session and there will be no public comments, and requested that all electronic
devices be turned off for the duration of the meeting. Mayor DeVleming also announced that items
6 and 7 will be removed from the agenda, and announced the change in the agenda items order as
shown below.
4. Administration: Proposed Emergency Management Services Interlocal Agreement
Deputy City Manager Regor and Police Chief Walker mentioned this is a first touch on this contract, and
that staff proposes that the job function be carried out contractually with Spokane County; that the City of
Spokane and Spokane County have jointly provided emergency management services to their citizens
since 1979; that their agreement provides for preparation, response and recovery from emergencies and
disasters, and that the attached draft extends that Agreement to the City of Spokane Valley, as well as to
other cities in the area. Chief Walker went over the highlights of the agreement, including purpose
(Section 4), the creation of an Emergency Management Advisory Council (Section 7) with a minor
change to add Spokane Valley City Manager or designee, and funding (Section 8). Council concurred
with the minor change and agreed that this document should come back for final consideration.
1. Community Development: Submission of Applications on Community Development Block Grant.
Long Range Planning Manager McCormick explained about the low and moderate income target areas
within the City which would qualify for such a grant, and mentioned the projects as described in his
November 4 Council memo. Mr. McCormick mentioned that project 4 has been changed to Broadway,
Fancher to Park, as the previous project would likely have not fit within the timing of the block grant
requirements. Mr. McCormick went over the highlights of the funding levels from last year and said that
1.8 million in anticipated entitlement is expected for this year. It was moved by Councilmember Munson
and seconded by Councilmember Flanigan to approve submission of the applications as presented
tonight. Vote by acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion
carried.
3. Budget: Presentation of Proposed Department Budgets.
City Manager Mercier explained that each Department Director will be giving highlights of their overall
budget. Mr. Mercier then provided highlights of the legislative branch on page 27 of the Preliminary
Budget Book, and of the six goals as identified by council, adding that the task is to make certain there is
Study Session Minutes 11 -04 -03 Page 1 of 3
Date Approved by Council: 11 -12 -03
appropriate financial assistance to support these goals. After City Manager Mercier's discussion of the
executive and legislative budget, other department directors gave overviews of their departments,
including Deputy City Manager Regor for Administrative Services; Planning and Community
Development by Director Sukup; Parks and Recreation Department by Director Jackson; Finance
Department by Director Thompson; and Public Works Department by Director Kersten.
Mayor DeVleming called for a ten - minute recess at 7:40 p.m., and reconvened the meeting at 7:50 p.m.
5. Parks and Recreation: Recreation Program /Policy.
Director Jackson explained that he seeks input from Council related to recreation programs, and then
provided a history on the revenues and expenses of the programs. Director Jackson said topics to
consider are which recreation programs council would like continued, and if there are any policies council
would like staff to develop for future programs. He also mentioned that approximately 70% of the
programs are contracted and the accompanying list does not include services. Mayor DeVleming said
that staff met the general expectations relative to programming, and feels the programs were positively
received from the community. Mayor DeVleming also mentioned that council does want to focus on cost
recovery, but also wants to offer programs and realizes there is no way to get full cost recovery on many
recreation programs (such as aquatics), but that the positive aspects outweigh any negative aspect
concerning cost recovery. It was also mentioned that we do not want to compete with private businesses,
that we do want to find niches that are not currently being filled, and that some new programs have
anticipated low enrollment simply because of the newness of the program. Council will consider further
questions and items upon which to focus, and bring those issues to staff; after which staff can later bring
council a composite report.
2. Executive: Council Deliberation of Funding Outside Agency Requests.
Council concurred that the decision regarding this issue will be decided at this meeting.
It was moved by Councilmember Denenny and seconded by Council Munson to accept the
proposal as outlined [in the chart provided] under Councilmember Munson's dollars. It was then
moved by Councilmember Taylor if Councilmember Denenny would accept an amendment to the
motion to reduce the International Trade Alliance amount by $5,000, and increase the amount to the
Economic Development Commission by $5,000. Councilmembers Denenny and Munson accepted the
amendment. Vote on the Motion to Amend: In Favor: Mayor DeVleming, Councilmembers Denenny,
Flanigan, Munson, Schimmels, Taylor. Opposed: Deputy Mayor Wilhite. Abstentions: None. Motion
carried.
Councilmember Taylor then moved, seconded by Councilmember Flanigan, to further amend
the motion to move $3,000 from the allocation to Chase Youth Commission to the Project Access. Vote
on the Motion to Amend: In Favor: Deputy Mayor Wilhite, Councilmembers Denenny, Flanigan,
Schimmels, Taylor. Opposed: Mayor DeVleming, Councilmember Munson. Motion carried.
It was then further moved by Councilmember Taylor and seconded by Deputy Mayor Wilhite,
to reduce the International Trade Alliance allotment to $14,000, and increase the Economic
Development Commission to $55,000. Vote on the Motion to Amend: In Favor: Mayor DeVleming,
Deputy Mayor Wilhite, Councilmembers Flanigan, Schimmels, Taylor. Opposed: Councilmembers
Denenny and Munson. Motion carried.
Vote on the amended motion: In Favor: Unanimous. Opposed: None. Abstentions: None.
Motion carried. Below are the new allocations for outside agency requests:
International Trade Alliance $14,000
Chase Youth Commission $ 2,000
Economic Development Commission $55,000
Project Access $25,000
Valley Community Center $ 4,000
Friends of Centennial Trail $ -0-
Study Session Minutes 11 -04 -03 Page 2 of 3
Date Approved by Council: 11 -12 -03
6. Legal: Towing Ordinance
This item removed; to be discussed at a later date.
7. Legal: Public record Retention Policy
This item removed; to be discussed at a later date.
8. Advance Agenda Additions
Councilmember Flanigan announced that the grant application paperwork is ready for the 2004
Hotel /Motel Grant process, and that copies of the application can be picked up from the City Clerk.
Mayor Devleming mentioned he would like to have stormwater issues and swales added to the
advance agenda.
City Manager Mercier added that there will be no meeting December 9 and those items originally
slated for that date have been moved to the December 2 study session, resulting in several items on that
agenda which will require council action. Mr. Mercier also noted that an Executive Session regarding
personnel matters is scheduled for 4:30 p.m. December 2. Council concurred with the date and time for
the Executive Session.
9. Council Check -in.
Deputy Mayor Wilhite mentioned that funds have been allocated so that Idaho and Washington
can work toward agreement on issues concerning an aquifer study.
Councilmember Denenny mentioned that the Spokane Transit Authority has noted a large deficit
in revenues and will be examining reducing routes, and this topic should be added as an agenda item,
perhaps after the first of the year.
10. City Manager Comments.
City Manager Mercier acknowledged receipt of a letter from Central Valley School District
asking the City of Spokane Valley and Liberty Lake to each consider contributing $1,500 for future
growth analysis; and that Mr. Mercier's feeling is that a contribution at this point may be premature until
a basic land use pattern can be determined in order to run a land use analysis. Mr. Mercier said he will
inform the District that we might be able to provide them data in a different form from what they
anticipated.
City Manager Mercier reported that he attended the Chamber of Commerce Government
Committee meeting and mentioned they intend to make a trip to Olympia January 22 and 23 to meet with
legislators; also noted is the AWC legislative meeting set for the following week in Olympia. Mr.
Mercier also mentioned the Chamber of Commerce will host their annual lunch with local legislative
delegation December 3.
Mr. Mercier said that he, Neil Kersten, and Cary Driskell will travel to Stockton California
November 19 and 20 to meet with city representatives who have recently gone through wastewater
facility construction.
Councilmember Munson added that the topic connected with the Olympia trip might be further
discussed at this Thursday's joint meeting and perhaps a schedule can be determined for participation.
There being no further business, the meeting adjourned at 8:45 p.m.
).,
hristine Bainbridge, City Clerk
Study Session Minutes 11-04-03
Date Approved by Council 11 -12 -03
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Page 3 of 3
Agency
International Trade Alliance
Chase Youth Commission
Economic Development Commission
Project Access
Valley Community Center
Friends of Centennial Trail
Total:
Agency
Request
$35,000
60,000
100,000
102,000
4,000
1,000
5302,000
City of Spokane Valley
2004 Budget
Outside Agency Requests
Denenny DeVleming Flanigan Munson Schimmels Taylor
15,000
5,000
50,000
25,000
5,000
0
$100,000
24,000
1,000
65,000
5,000
4,000
1,000
$100,000
14,000
2,000
60,000
20,000
4,000
0
5100,000
24,000
5,000
45,000
22,000
4,000
0
$100,000
23,679
0
51,321
20,000
4,000
1,000
S100,000
14,000
2,000
60,000
20,000
4,000
0
$100,11011
Wilhite Average
14,000
2,000
60,000
20,000
4,000
0
$100,000
18,383
2,429
55,903
1 8,857
4,143
236
S100,000
. .tea..
Dance
10
-___- ____
$ 673.43
_
$ 600.00
S 60.00
S 67.34
.
S (73.43)
$ 494.48
S 4,944.83
$ 561.83
S 5,61826
S (5,018.26)
Day Camp
135
$ 10,677.13
S 12,015.00
$ 89.00
$ 79.09
S 1,337.87
$ 38.01
$ 5,131.43
$ 117.10
$ 15,808.56
$ (3,793.56)
Indoor Playground
37
S 2,184.37
$ 740.00
$ 20.00
$ 59.04
$ (1,444.37)
$ 133.64
$ 4,944.83
S 192.68
$ 7,129.20
$ (6,389.20)
Outdoor Playground
550
$ 6,453.90
$ -
S -
S 11.73
$ (6,453.90)
$ 8.99
$ 4,944.83
$ 20.72
$ 11,398.73
S (11,398.73)
Play Camp
34
$ 5,398.81
$ 1,530.00
$ 45.00
$ 158.79
S (3,868.81)
$ 114.17
$ 3,881.83
$ 272.96
S 9,280.64
$ (7,750.64)
$ (4.561.96)
USA Tennis
81
S 3,019.13
S 3,402.00
$ 42.00
$ 37.27
$ 382.87
$ 61.05
$ 4,944.83
$ 98.32
$ 7,963.96
Skyhawks Flag Football
26
$ 2,227.22
$ 2,444.00
$ 94.00
$ 85.66
$ 216.78
$ 190.19
$ 4,944.83
S 275.85
$ 7,172.05
$ (4,728.05)
Skyhawks Soccer
18
$ 1,550.42
$ 1,692.00
9 94.00
$ 86.13
9 141.58
S 274.71
S 4,944.83
$ 360.85
$ 6,495.25
S (4,803.25)
Skyhawks Tennis
15
$ 1,161.62
S 1,260.00
$ 84.00
$ 77.44
$ 98.38
$ 329.66
$ 4,944.83
$ 407.10
S 6,106.45
$ (4,846.45)
Skyhawks Minihawk
14
S 1,086.02
$ 1,176.00
$ 84.00
$ 77.57
$ 89.98
$ 353.20
$ 4,944.83
$ 430.78
$ 6,030.85
$ (4.854.85)
Skyhawks Mufti -Sport
14
$ 1,086.02
$ 1,176.00
9 84.00
S 77.57
$ 89.98
9 353.20
$ 4,944.83
$ 430.78
$ 6,030.85
$ (4,854.85)
Skyhawks Basketball
25
$ 2,142.62
$ 2,350.00
$ 94.00
$ 85.70
S 207.38
$ 196.35
S 4,908.83
$ 282.06
9 7,051.45
S (4,701.45)
Skyhawks Golf
0
S 27.62
S -
$ 84.00
$ 27.62
$ (27.62)
$ 4,944.83
$ 4,944.83
$ 4,972.45
$ 4,972.45
$ (4,972.45)
'Swim Lessons
1070
$ 74,091.15
$ 26,755.00
$ 25.00
$ 69.24
$ (47,336.15)
$ 9.21
$ 9,855.80
$ 78.46
$ 83,946.95
$ (57,191.95)
'Swim Team
89
$ 3,241.49
$ 2,487.80
S 28.00
9 36.42
S (753.69)
9 29.95
$ 2,665.80
$ 66.37
$ 5,907.29
9 (3,419.49)
'Open Swim
15784
$ 148,571.15
$ 15,784.00
9 1.00
$ 9.42
$ (132,787.15)
$ 0.62
$ 9,855.80
$ 10.03
S 158,426.95
$ (142,642.95)
Pool Rental/Splashdown
S 74.09
$ 33,221.08
$ 125.00
NIA
$ 33,146.99
N/A
$ 9,842.00
NIA
$ 9,916.09
$ 23,304.99
Park Reservations
106
$ 3,451.82
$ 3,325.00
$ (126.82)
$ 9,842.00
$ 13,293.82
$ (9,968.82)
Park Operations
$ 414,281.45
$ 6,000.00
$ (408,281.45)
S 9,842.30
$ 424,123.75
9 (418,123.75)
Senior Center
$ 73,338.62
$ 9,000.00
$ (84,338.62)
$ 34,040.44
S 107,379.06
$ (98,379.06)
CenterPlace
$ 18,706.91
$ -
$ (18,706.91)
$ 9,842.00
$ 28,548.91
$ (28,548.91)
Community
$ -
$ -
$ -
9 9,842.00
$ 9,842.00
$ (9,842.00)
General Admin
S 32,884.99
S -
$ (32,884.99)
$ 10,829.39
_ $ 43,714.38
S (43,714.38)
Enro
'Overhead /Indirect costs are assigned, not actual
'Contracted-most costs allocated as direct expense
Direct Cost
Revenue
Program Cost Recovery
All Revenues and Costs for 2003
Summer 2003 Programs - Revenues & Costs thru 8131103
Current
Fee
Est Fee to
Cover Direct
Cost
Direct Cost
Recove
Full Year Programs - Revenues & Costs thru 12/31/03
Est Fee to
Current Cover Direct
Fee Cost
Direct Cost
Recove
Est Fee to
Est Fee to Cover Cover Direct & Total Direct & Direct & Indirect
Indirect Cost Indirect Cost Indirect Cost Indirect Cost Recovery
Est Fee to
Est Fee to Cover Cover Direct & Total Direct & Direct & Indirect
Indirect Cost Indirect Cost Indirect Cost Indirect Cost Recovery
11/4/2003