2010, 01-12 Regular Meeting AGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
FORMAL MEETING FORMAT
Tuesday,January 12,2010 6:00 p.m.
Spokane Valley City Hall Council Chambers
11707 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
CALL TO ORDER:
INVOCATION: Pastor Matthew Larson, Good Shepherd Lutheran Church
PLEDGE OF ALLEGIANCE:
ROLL CALL:
APPROVAL OF AGENDA:
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS:
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS:
MAYOR'S REPORT: Proclamation:Human Trafficking Awareness
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject not on the agenda
for action. When you come to the podium, please state your name and address for the record and limit
remarks to three minutes.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
a. Approval of the following claim vouchers:
VOUCHER LIST DATE W/VOUCHER NUMBERS: TOTAL AMOUNT
12/17/2009 19153 thru 19206 (less voided 19188) $565,388.23
12/17/2009 19207 $122,460.67
12/23/2009 19208 thru 19240 $228,170.68
12/23/2009 19421 thru 19274 $98,559.27
12/31/2009 19275 thru 19307; 1224090010,
1228090006; 1230090026 $3 884 672.32
01/04/2010 (for 2009) 19308 thru 19324 $56,160.16
01/05/2010 (for 2010) 19326-19330 $421,305.09
GRAND TOTAL $5,376,716.42
b. Approval of Payroll for pay period ending December 31, 2009: $350,293.61
c. Approval of Council Meeting Minutes of December 22, 2009
Council Agenda 01-12-10 Regular Meeting Page 1 of 2
NEW BUSINESS:
2. First Reading Proposed Ordinance 10-001 Amending Gambling Ordinance—Ken Thompson
[public comment]
3. First Reading Proposed Ordinance 10-002 Amending Spokane Valley Municipal code 17.100.030—
Cary Driskell [public comment]
4. Motion Consideration: Mayoral Appointments—Mayor Towey [public comment]
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject not on the agenda
for action. When you come to the podium, please state your name and address for the record and limit
remarks to three minutes.
ADMINISTRATIVE REPORTS:
5. Alarm Ordinance Amendment—Cary Driskell
6. Homeless Housing and Assistance Regional Program—Mike Connelly
7. CenterPlace Food Service Contract- Mike Stone
8. Amendment to Fee Resolution—Mike Stone
INFORMATION ONLY: (will not be reported or discussed)
9. Planning Commission Rules of Procedure—Kathy McClung
10. Legislative Agendas
ADJOURNMENT
General Meeting Schedule(meeting schedule is always subject to change)
Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m.
The Formal meeting formats are generally held the 2nd and 4th Tuesdays. Formal meeting have time
allocated for general public comments as well as comments after each action item.
The Study Session formats (the less formal meeting) are generally held the 1St 3rd and sometimes 5th
Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action
items are included, comments are permitted after those specific action items.
NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical,hearing,or other
impairments,please contact the City Clerk at(509)921-1000 as soon as possible so that arrangements may be made.
Council Agenda 01-12-10 Regular Meeting Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 01-12-10 City Manager Sign-off:
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER LIST DATE W/VOUCHER NUMBERS: TOTAL AMOUNT
12/17/2009 19153 thru 19206(less voided 19188) $565,388.23
12/17/2009 19207 $122,460.67
12/23/2009 19208 thru 19240 $228,170.68
12/23/2009 19421 thru 19274 $98,559.27
12/31/2009 19275 thru 19307; 1224090010, $3,884,672.32
1228090006; 1230090026
01/04/2010(for 2009) 19308 thru 19324 $56,160.16
01/05/2010 (for 2010) 19326-19330 $421,305.09
GRAND TOTAL $5,376,716.42
RECOMMENDED ACTION OR MOTION:
Approve claims for vouchers as listed above.
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Ken Thompson, Finance Director
ATTACHMENTS Voucher Lists
vchlist
12/17/2009 9:15:17AM
Voucher List
Spokane Valley
Page: 1
Bank code:
Voucher
19153
19154
19155
19156
19157
19158
19159
19160
19161
19162
19163
apbank
Date Vendor
12/17/2009 000150 ALLIED FIRE&SECURITY
12/17/2009 000335 ALTON'S TIRE INC.
12/17/2009 000135 APA
12/17/2009 001012 ASSOC BUSINESS SYSTEMS
12/17/2009 001938 BERGER/ABAM ENGINEERS INC
12/17/2009 000168 BLACK BOX NETWORK SVC
12/17/2009 000796 BUDINGER&ASSOC INC
12/17/2009 002226 CENTRAL PREMIX
12/17/2009 000863 CENTURY WEST ENG CORP
12/17/2009 000109 COFFEE SYSTEMS,IN,C.
12/17/2009 001157 COUNTRY HOMES POWER EQUIP
Invoice
215854
8080002228
PO#
Description/Account
050281-091001
101794-091001
362815
16238
167794
167795
M08218-11
M09216-1
M09239-3.
REFUND
231404
3820:040748
1091031
511944
70912
INSTALLED DEADBOLTS
OIL CHANGE:32810D
Total :
Total :
ANNUAL MEMBERSHIP—MCCORMI
ANNUAL MEMBERSHIP—BARLOW
Total :
COPIER COSTS: 21783—BUILDING
Total :
PROFESSIONAL SVCS: PLANNING
Total :
SERIVCE CALL
SERVICE CALL
Total :
42110 GEOTECH &MATERIALS TESTING
42316 09-023: BROADWAY REHAB PH 2
42487 TESTING&SAMPLING SVCS FOR
Total :
42291
REFUND DEPOSIT
CONTRACT NO.09-001
COFFEE SERVICE
POWER EQUIPMENT
POWER EQUIPMENT
POWER EQUIPMENT
Total :
Total :
Total :
Amount
717.42
717.42
89.37
89.37
455.00
230.00
685.00
157.19
157.19
10,382.85
10,382.85
471.49
913.35
1,384.84
1,722.35
7,782.03
179.50
9,683.88
52.00
52.00
4,402.78
4,402.78
32.61
32.61
0.50
114.82
28.24
Page:
vchlist
12/17/2009 9:15:17AM
Voucher List
Spokane Valley
Page: 2
Bank code-:
Voucher
19163
19164
19165
19166
19167
19168
19169
19170
19171
19172
19173
19174
apbank
Date Vendor
12/17/2009 001157 COUNTRY HOMES POWER EQUIP
12/17/2009 002222 CROSSOVER CHURCH
12/17/2009 001564 CUSTOM PRODUCTIONS
12/17/2009 000683 DAVID EVANS&ASSOCIATES
12/17/2009 002224 DAVIS, SHAWN
12/17/2009 001280 DEPT OF LICENSING
12/17/2009 001753 DINGUS,ZARECOR&ASSOC
12/17/2009 000999 EASTERN WA ATTORNEY SVC, INC
12/17/2009 001447 FREE PRESS PUBLISHING INC
12/17/2009 001003 GEOENGINEERS INC
12/17/2009 002076 GINNO CONSTRUCTION OF IDAHO
12/17/2009 002201 HARBOR FREIGHTTOOLS
Invoice
(Continued)
71713
REFUND
55854
281419
REFUND
00002632
8312165
31442
33404
33405
33406
33407
0103646
Progress PYMT#5
02-355553
PO#
Description/Account
42502
POWER EQUIPMENT
DEPOSIT REFUND
PLEX1-GLASS FOR MAP
Total :
Total :
Total :
42485 TOPOGRAPHIC SURVEY FOR PRO.
Total :
42486
42434
42511
REFUND DEPOSIT
Total :
3RD QTR 2009: MLS CREDIT CARD
Total :
Total:
Total :
PROFESSIONAL SERVICES
LEGAL SERVICE
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
Total :
GEOTECH SVCS FOR PROJECT#0
Total :
DISCOVERY PARK CONSTRUCTIOI
Total :
HARBOR FREIGHT TOOLS
Amount
104.33
247.89
157.50
157.50
152.83
152.83
3,757.13
3,757.13
210.00
210.00
254.93
254.93
1,544.00
1,544.00
60.00
60.00
68.00
64.60
96.90
92.65
322.15
6,928.70
6,928.70
317,187.20
317,187.20
989.14
Page: 2
vchlist
1211712009 9:15:17AM
Voucher List
Spokane Valley
Page: 3
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount
19174 12/17/2009 002201 002201 HARBOR FREIGHTTOOLS (Continued) Total : 989.14
19175 12/17/2009 000259 HUMANIX INC. 172629 STAFFING SERVICE: LASERFICHE 568.00
Total : 568.00
19176 12/17/2009 001635 ISS FACILITY/EVENT SERVICES 21979 EVENT SVCS:CP 135.93
Total : 135.93
19177 12/17/2009 000786 K& N ELECTRIC MOTORS, INC. 0095463 42247 STORMWATER PUMP REPAIRS 190.23
Total : 190.23
19178 12/17/2009 001914 KIPP, RYAN EXPENSES MILEAGE EXPENSES 24.20
Total : 24.20
19179 12/17/2009 000993 LES SCHWAB TIRE CENTER 343991 WINTER CHANGEOVER:06769D 59.79
Total : 59.79
19180 12/17/2009 002221 MAY, MARY Expenses APAC EXPENSES: MARY MAY 45.36
Total : 45.36
19181 12/17/2009 002225 MOULTON LAW OFFICES REFUND REFUND DEPOSIT 52.00
Total : 52.00
19182 12/17/2009 000662 NATL BARRICADE&SIGN CO 67183 42248 NATIONAL BARRICADE BLANKET F 630.46
67272 42248 NATIONAL BARRICADE BLANKET F 195.66
67282 42248 NATIONAL BARRICADE BLANKET F 179.63
Total : 1,005.75
19183 12/17/2009 000652 OFFICE DEPOT INC. 498285310001 OFFICE SUPPLIES: CP 23.90
498285623001 OFFICE SUPPLIES: CP 145.14
498700504001 OFFICE SUPPLIES:CP 170.68
Total : 339.72
19184 12/17/2009 000307 OFFICE OF THE STATE TREASURER November 2009 STATE REMITTANCE 74,115.00
Total : 74,115.00
19185 12/17/2009 000512 OFFICETEAM 30335434 STAFFING SVCS: LASERFICHE 652.00
Total : 652.00
Page: 3
vchlist
12/1712009 9:15:17AM
Voucher List
Spokane Valley
Page: 4
Bank code : apbank
Voucher Date Vendor
19186 12/17/2009 000899 ONEEIGHTY NETWORKS
19187 12/17/2009 000677 PAW
\lo rlcort
19189 12/17/2009 000322 QWEST
19190 12/17/2009 001892 SKILLINGS CONNOLLY INC
19191 12/17/2009 000230 SPOKANE CO AUDITORS OFFICE
19192 12/17/2009 000090 SPOKANE CO INFO SYSTEMS
19193 12/17/2009 000308 SPOKANE CO PROSECUTING ATTY
19194 12/17/2009 000001 SPOKANE CO TREASURER
Invoice
00295063
2010
4862
43153
43154
43155
43156
43157
43158
43159
43160
43161
43162
PO#
Description/Account
Amount
509-926-1840 194E
6298
NOVEMBER 2009
50304929
November 2009
41501104
41501131
42281
42281
42281
42281
42281
42281
42281
42281
42484
42484
EITHERNET: NOV 2009
Total :
RENEWAL MEMBERSHIPS: CD
Total :
CONTRACT 09-003
CONTRACT 09-003
CONTRACT 09-003
CONTRACT 09-003
CONTRACT 09-003
CONTRACT 09-003
625.00
625.00
80.00
80.00
135-722
6,708.19
4,773.71
12,093.81
30.00
864.00
32,127.30
CONTRACT 09-003 1,352.99
CONTRACT 09-003 5,745.60
POE CONTRACT 09-050 WINTER SI 10,968.86
POE CONTRACT 09-050 WINTER SI 47,090.43
T ,
PHONE SERVICE: CP
Total :
42230 REAL ESTATE SERVICES CIP 0088
Total :
RECORDING FEES
Total :
NOV 09: COUNTY IT SUPPORT
Total :
CRIME VICTIMS COMPENSATION F
Total :
OCT 09:WORK CREW
NOV 09:WORK CREW
Total :
109.32
109.32
11,562.96
11,562.96
1,124.00
1,124.00
15,616.60
15,616.60
963.31
963.31
6,925.45
4,589.44
11,514.89
Page: 4
vchlist
12/17/2009 9:15:17AM
Voucher List Page; 5
Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice
PO#
Description/Account Amount
19195 12/17/2009 002220 SPOKANE FALLS CHAPTER OF TROUT Project#0003
19196 12/17/2009 002223 SPOKANE ROCK PRODUCTS REFUND
19197 12/17/2009 002135 SPRAY CENTER ELECTRONICS, INC 199711
19198 12/17/2009 000065 STAPLES BUSINESS ADVANTAGE 8014117729
98811892
19199 12/17/2009 000257 STATE AUDITOR'S OFFICE 180654
19200 12/17/2009 000419 SUMMIT LAW GROUP 44484
19201 12/17/2009 000014 TYLER TECHNOLOGIES, INC. 20906
19202 12/17/2009 002185 URS CORPORATION 4157465
19203 12/17/2009 002215 VANGUARD CLEANING SYSTEMS 11231
19204 12/17/2009 000100 WABO INC. 7788 10
19205 12/17/2009 000706 WSAPT TREASURER 2010 Membership
2010 MEMBERSHIP
19206 12/17/2009 000152 WSDOT RE-313-ATB91110023
RE-313-ATB91110024
BARKER ROAD BRIDGE PROJECT.
Total :
15,000.00
15,000.00
DEPOSIT REFUND 210.00
Total : 210.00
DEICING DRUMS 19.77
Total : 19.77
OFFICE SUPPLIES
OFFICE SUPPLIES:CD
AUDITORS
PROFESSIONAL SERVICE
2010 EDDEN SUPPORT
PROFESSIONAL SERVICES
WINTER MAINT FACILITY
Total :
Total :
Total :
Total :
Total :
Total :
MEMBERSHIP RENEWAL: MARY K1
Total :
2010 WSAPT MEMBERSHIP:JENNII
2010 WSAPT MEMBERSHIP:JODI h
Total :
URBAN RAMPS&MAINLINE PCCP
APPLEWAY TRUNKLINE ITS PH 2
Total :
110.30
18.07
128.37
2,640.00
2,640.00
672.00
672.00
38,375.06
38,375.06
6,300.00
6,300.00
150.00
150.00
150.00
150.00
35.00
35.00
70.00
22,188.25
1,301.31
23,489.56
Page: 5
vchlist
12/17/2009 9:15:17AM
Voucher List Page: 6
Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount
54 Vouchers for bank code: apbank Bank total : 688,478.84
54 Vouchers in this report
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid obligation
against the City of Spokane Valley,and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
Total vouchers: 6887478784,
Page: 6
vchlist
1211712009 11:43:19AM
Voucher List Page: 1
Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO# DescriptionlAccount Amount
19207 12/17/2009 001089 POE ASPHALT PAVING, INC. 43152 42281 CONTRACT 09-003 1,335.72
43153 42281 CONTRACT 09-003 6,078.19
43154 42281 CONTRACT 09-003 4,773.71
43155 42281 CONTRACT 09-003 12,093.87
43156 42281 CONTRACT 09-003 30.00
43157 42281 CONTRACT 09-003 864.00
43158 42281 CONTRACT 09-003 32,127.30
43159 42281 CONTRACT 09-003 1,352.99
43160 42281 CONTRACT 09-003 5,745.60
43161 42484 POE CONTRACT 09-050 WINTER SI 10,968.86
43162 42484 POE CONTRACT 09-050 WINTER SI 47,090.43
Total : 122,460.67
1 Vouchers for bank code : apbank Bank total : 122,460.67
1 Vouchers in this report Total vouchers: 122,460.67
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid obligation
against the City of Spokane Valley,and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
Page: 1
vchlist
12/23/2009 9:27:27AM
Voucher List Page: 1
Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO# Description/Account Amount
19208 12/23/2009 000197 AIRFACTZ 35057 BACKGROUND CHECKS: HR 60.00
36056 BACKGROUND CHECKS: HR 40.00
37810 BACKGROUND CHECKS: HR 100.00
38380 BACKGROUND CHECKS: HR 40.00
Total : 240.00
19209 12/23/2009 000150 ALLIED FIRE&SECURITY JC1003901 42490 SECURITY CAMERA FOR REAR LO. 1,274.70
Total : 1,274.70
19210 12/23/2009 001081 ALSCO LSP0705347 FLOOR MATS 19.76
LSP0712586 FLOOR MATS 19.76
Total : 39.52
19211 12/23/2009 000334 ARGUS JANITORIAL LLC INV004513 JANITORIAL SERVICES: PRECINCT 2,165.23
Total : 2,165.23
19212 12/23/2009 000030 AVISTA 010119017 UTILITIES: PARKS MASTER AVISTP 8,455.68
410069444 UTILITIES: PW MASTER AVISTA 22,726.92
Total : 31,182.60
19213 12/23/2009 000918 BLUE RIBBON LINEN SUPPLY INC 9074794 • LINEN SERVICE: CP 150.58
9076676 LINEN SERVICE: CP 363.43
S0035633 LINEN SERVICE: CP 173.97
Total : 687.98
19214 12123/2009 000572 CARTER,CAROL Expenses EXPENSE REIMBURSEMENT 38.30
Total : 38.30
19215 12/23/2009 000109 COFFEE SYSTEMS INC 3820:041102 COFFEE SUPPLIES: CENTERPLAC1 49.35
3820:5070 COFFEE SUPPLIES: CENTERPLAC1 351.63
Total : 400.98
19216 12/23/2009 001603 DEMPSEY, ROSE Expenses EXPENSE REIMBURSEMENT 21.12
Total : 21.12
19217 12/23/2009 001859 FINANCIAL FORENSICS 3260 SEPT 09: FINANCIAL ANALYSIS 10,889.70
Page: 1
vchlist
12/23/2009 9:27:27AM
Voucher List
Spokane Valley
Page: 2
Bank code : apbank
Voucher
Date Vendor
Invoice
PO#
Description/Account
19217 12/23/2009 001859 001859 FINANCIAL FORENSICS
19218 12/23/2009 000839 GENERAL FIRE EQUIP CO
19219
12/23/2009 000220 ICMA
(Continued)
21740
FIRE ALARM LABOR: CP
Total :
Total :
311432 LAW ENFORCEMENT ASSESSMEN
Total :
19220 12/23/2009 000751 INTERIOR DEVELOPMENT EAST INC. 23444
19221 12/23/2009 001684 MARKETING SOLUTIONS NW
CP 11/25/09 Media
19222 12/23/2009 001035 NETWORK DESIGN&MANAGEMENT 17437
19223 12/23/2009 000193 NORTHWEST CHRISTIAN SCHOOL INC 3rd QTR 2009 CAM
19224 12/23/2009 000291 PROJECT ACCESS, INC.
19225 12/23/2009 000019 PURRFECT LOGOS, INC.
19226 12/23/2009 000935 SERVICE PAPER CO
19227 12/23/2009 000470 SPOKANE CO FAIR/EXPO CTR
19228 12/23/2009 000324 SPOKANE CO WATER DIST#3
19229 12/23/2009 000406 SPOKANE REGIONAL CVB
102
42507 DURALITE 72"ROUND FOLDING DI
Total :
ADVERTISING: CP
INSTALL AT MAINT FACILITY
Total :
Total :
3RD QTR 2009 CAM CHARGES
Total :
3RD QTR LODGING TAX GRANT
Total :
24855 CENTERPLACE SWEATSHIRTS
Total :
11229660
30459596
2009 Grant
Nov 2009
Nov 2009
SUPPLIES: CP
SUPPLIES: CP
Total :
LODGING TAX REIMBURSEMENT 2
Total :
WATER CHARGES: PARKS
WATER CHARGES: PW
OCT& NOV 2009 LODGING TAX 2009
Total :
Amount
10,889.70
359.80
359.80
79,835.44
79,835.44
4,402.35
4,402.35
8,927.00
8,927.00
241.11
241.11
515.21
515.21
3,750.00
3,750.00
735.09
735.09
76.96
1,104.32
1,181.28
18,112.00
18,112.00
32.95
8.96
41.91
36,908.00
Page: 2
vchlist
12/2312009 9:27:27AM
Voucher List
Spokane Valley
Page: 3
Bank code: apbank
Voucher
Date Vendor
Invoice
PO#
Description/Account
19229 12/23/2009 000406 000406 SPOKANE REGIONAL CVB (Continued)
19230 12/23/2009 000420 SPOKANE REGIONAL HEALTH DIST 58-7807
19231 12/23/2009 000939 SPRAGUE&SULLIVAN MINISTORAGE 72265
19232 12/23/2009 001083 STANDARD PLBG HEATING CONTROLS 27215
19233 12/23/2009 002212 STANLEY SECURITY SOLUTIONS
19234 12/23/2009 001911 THE GLOVER MANSION
19235 12/23/2009 002219 US FIGURE SKATING
Advance Payment
1 Cater626
02010032
19236 12/23/2009 000038 WASTE MANAGEMENT OF SPOKANE 0050067-1518-8
19237 12/23/2009 000061 WILHITE, DIANA
19238 12/23/2009 000129 WRPA
19239 12/23/2009 001189 WSDA
19240 12/23/2009 001222 WSU URBAN IPM&PESTICIDE
33 Vouchers for bank code: apbank
Expenses
09-793
65644
2010 Renewal
DISCOVERY PLAYGROUND
RENT 12/17- 1/16 1T8
Total :
Total :
Total :
NOV 2009 MONTHLY MAINT PRECII
Total :
42518 STANLEY CONVERGENT SECURIT
Total :
CATERING SERVICE: CP
Total :
LODGING TAX REIMBURSEMENT
Total :
WASTE MGMT: PW
TRAVEL REIMBURSEMENT
MARKETING CLASS
Total :
Total :
Total :
2010 LICENSE RENEWAL: B. COLLI
Total :
2010 CLASSES: BRANT COLLIER
Total :
Bank total :
33 Vouchers in this report Total vouchers :
Amount
36,908.00
675.00
675.00
129.00
129.00
506.63
506.63
3,529.50
3,529.50
310.45
310.45
15,000.00
15,000.00
3,771.35
3,771.35
2,151.43
2,151.43
15.00
15.00
33.00
33.00
100.00
100.00
228,170.68
228,170.68
Page: 3
}
vchlist
12/23/2009 9:27:27AM
Voucher List
Spokane Valley
Page: 4
Bank code: apbank
Voucher
Date Vendor
Invoice PO# Description/Account Amount
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid obligation
against the City of Spokane Valley,and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
Page: 4
vchlist
1212312009 2:39:04PM
Voucher List
Spokane Valley
Page: 1
Bank code :
Voucher
19241
19242
19243
19244
19245
19246
19247
19248
19249
19250
19251
apbank
Date Vendor
12/23/2009 001081 ALSCO
12/23/2009 002234 ANDERSON,JON M.&JUDY A.
12/23/2009 000168 BLACK BOX NETWORK SVC
12/23/2009 000796 BUDINGER&ASSOC INC
12/23/2009 001169 CITY OF SPOKANE VALLEY
12/23/2009 000743 CROWN MOVING CO INC
12/23/2009 000683 DAVID EVANS&ASSOCIATES
12/23/2009 000734 DEPT OF TRANSPORTATION
12/23/2009 002138 ELECTROTECHNICS
12/23/2009 002233 FISK,JACOB W. &ANGELA G.
12/23/2009 000007 GRAINGER
Invoice
LSPO719926
CIP NO 0088
168182
168192
168193
P09303-1
DEC 2009
09-10162-9/1
283213
PO#
Description/Account
RE-313-ATB1110058
RE-313-ATB91110054
RE-313-ATB91110071
0054223-IN
CIP NO 0088
9137345568
FLOOR MATS
Total :
BROADWAY RECONSTRUCTION
Total :
SERVICE CALL
SERVICE CALL
SERVICE CALL
Total :
42500 GEOTECH SVCS FOR PROJECT#0
Total :
2008 POOL CC RECEIPTS TRANSFI
Total :
MOVING EXPENSES
Total :
42485 TOPOGRAPHIC SURVEY FOR PRO.
Total :
42246
SIGNAL& ILLIMINATION MAIN
STATE ROUTE ROADWAY MAINT
INTELLIGENT TRAFFIC SYSTEMS E
Total :
SOFTWARE REPAIRS
Total :
BROADWAY RECONSTRUCTION
Total :
GRAINGER BLANKET PO
Total :
Amount
19.69
19.69
8,700.00
8,700.00
1,200.29
59.24
1,423.51
2,683.04
13,263.68
13,263.68
572.79
572.79
538.13
538.13
3,451.30
3,451.30
3,775.02
2,296.60
201.89
6,273.51
330.49
330.49
6,250.00
6,250.00
27.02
27.02
Page: 1
vchlist
12/2312009 2:39:04PM
Voucher List
Spokane Valley
Page: 2
Bank code :
Voucher
19252
19253
19254
19255
19256
19257
19258
19259
19260
19261
19262
19263
19264
apbank
Date Vendor
Invoice
PO#
Description/Account
Amount
12/23/2009 002231 GRANT, LEANN
12/23/2009 001016 ITE
12/23/2009 002229 KEPPLER, FRAN
12/23/2009 000652 OFFICE DEPOT INC.
12/23/2009 001604 PACIFIC NW PAPER
12/23/2009 001849 PLATEAU ARCHAEOLOGICAL
12/23/2009 000019 PURRFECT LOGOS, INC.
12/23/2009 000322 QWEST
12/23/2009 002228 RASMUSSEN, MICHELLE
12/23/2009 002232 RIPLEY, ISAAC R.AMD MERRILY C.
12/23/2009 000001 SPOKANE CO TREASURER
12/23/2009 000323 SPOKANE CO UTILITIES
12/23/2009 000093 SPOKESMAN-REVIEW
REFUND
21219
REFUND
500264946001
500265303001
110523
896
24795
509-928-7023 228B
EXPENSES
CIP NO 0088
010020000600259
NOV& DEC 2009
158225
REFUND DEPOSIT
ITE 2010 DUES: KNUTSON
DEPOSIT REFUND
OFFICE SUPPLIES: PW
OFFICE SUPPLIES: PW
COPY PAPER
Total :
Total :
Total :
Total :
Total :
42472 0112 CULTURAL RESOURCE SUM/
Total :
NO WEAPONS SIGN
PHONE SERVICE
EXPENSES
Total :
Total :
Total :
BROADWAY RECONSTRUCTION
Total :
2009 ELECTIONS COSTS
Total :
MAINT FACILITY COUNTY SEWER
Total :
ADVERTISING
52.00
52.00
287.00
287.00
289.00
289.00
164.99
1.47
166.46
1,433.75
1,433.75
4,870.00
4,870.00
54.35
54.35
99.12
99.12
53.78
53.78
4,594.00
4,594.00
26,842.59
26,842.59
219.85
219.85
800.18
Page: 2
vchlist
12/23/2009 2:39:04PM
Voucher List Page: 3
Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount
19264 12/23/2009 000093 000093 SPOKESMAN-REVIEW (Continued) Total : 800.18
19265 12/23/2009 000939 SPRAGUE&SULLIVAN MINISTORAGE 72832 DEC RENT- 1L46 123.00
Total : 123.00
19266 12/23/2009 001875 STRATA S090402-IN 42489 GEOTECH SVCS FOR PROJECT#0 8,682.05
Total : 8,682.05
19267 12/23/2009 001895 TAYLOR ENGINEERING INC 10 42278 SPRAGUE AVE RESURFACING#2 4,224.75
Total : 4,224.75
19268 12/23/2009 001911 THE GLOVER MANSION 1Cater625 CP HOLIDAT DINNER 1,042.92
Total : 1,042.92
19269 12/23/2009 001464 TW TELECOM 03299145 INTERNET/DATA LILNES:CP 1,661.11
Total : 1,661.11
19270 12/23/2009 002230 U.S. BORDER PATROL REFUND DEPOSIT REFUND 200.00
Total : 200.00
19271 12/23/2009 000964 VOLT MANAGEMENT CORP 21930029 STAFFING SVCS: IT 44.80
Total : 44.80
19272 12/23/2009 001900 WAPELRA Dec 14, 2009 MEMBERSHIP 200.00
Total : 200.00
19273 12/23/2009 002153 WASHINGTON STATE UNIVERSITY 20767914 42473 TRAFFIC SOLUTIONS WORKSHOP 288.00
Total : 288.00
19274 12/23/2009 000152 WSDOT LA-5911 UNBILLED COSTS ON THE APPLEV 220.91
Total : 220.91
34 Vouchers for bank code : apbank Bank total : 98,559.27
34 Vouchers in this report Total vouchers : 98,559.27
Page: 3
vchlist
12123/2009 2:39:04PM
Voucher List Page: 4
Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO# Description/Account Amount
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid obligation
against the City of Spokane Valley,and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
Page: 4
vchlist
12/31/2009 3:25:44PM
Voucher List
Spokane Valley
Page: 1
Bank code : apbank
Voucher
Date Vendor
Invoice
PO#
Description/Account
19275 12/31/2009 000958 AAA SWEEPING, LLC
19276
12/31/2009 001081 ALSCO
19277 12/31/2009 001012 ASSOC BUSINESS SYSTEMS
19278 12/31/2009 000173 BINGAMAN, GREG
19279 12/31/2009 000904 BRANCH, CAROLBELLE
19280 12/31/2009 001603 DEMPSEY, ROSE
19281 12/31/2009 000060 DENENNY, RICHARD
19282 12/31/2009 002157 ELJAY OIL COMPANY
19283 12/31/2009 001447 FREE PRESS PUBLISHING INC
43503 42271 CONTRACT NO. 09-006,VACTORIN
43505 42267 CONTRACT NO. 09-004, SWEEPING
Total :
LSP0726917
370654
370687
CELL ALLOWANCE
CELL ALLOWANCE
CELL ALLOWANCE
CELL ALLOWANCE
EXPENSES
4160591
33438
33439
33440
33441
33470
33471
33472
33473
33474
33475
FLOOR MATS
Total :
COPIER COSTS: 21783—LEGAL
COPIER COSTS:CD
Total :
4TH QUARTER CELL ALLOWANCE:
Total :
4TH QUARTER CELL ALLOWANCE:
Total :
4TH QUARTER CELL ALLOWANCE:
Total :
4TH QUARTER CELL ALLOWANCE:
EXPENSE REIMBURSEMENT
Total :
Oil
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
Total :
Amount
29,985.69
50,828.36
80,814.05
19.69
19.69
56.06
137.97
194.03
135.00
135.00
135.00
135.00
135.00
135.00
135.00
233.20
368.20
572.50
572.50
61.20
35.70
33.15
67.15
25.00
36.55
44.20
41.65
32.30
96.90
Page: 1
vchlist
12/31/2009 3:25:44PM
Voucher List
Spokane Valley
Page: 2
Bank code :
Voucher
19283
19284
19285
19286
19287
19288
19289
19290
19291
19292
19293
19294
19295
apbank
Date Vendor
Invoice
PO#
Description/Account
Amount
12/31/2009 001447 001447 FREE PRESS PUBLISHING INC (Continued)
12/31/2009 001003 GEOENGINEERS INC
12/31/2009 001009 GOTHMANN,WILLIAM
12/31/2009 002235 GRAFOS, DEAN
12/31/2009 000002 H& H BUSINESS SYSTEMS INC.
12/31/2009 000259 HUMANIX INC.
Total :
0103510 42398 CONSTRUCTION SUPPORT SERVI(
Total :
CELL ALLOWANCE 4TH QUARTER CELL ALLOWANCE:
Total :
CELL ALLOWANCE 4TH QUARTER CELL ALLOWANCE:
Total :
NOV 09 COPIER COST
Total :
172770 STAFFING SVCS: LASERFICHE
172842 STAFFING SERVICE: LASERFICHE
Total :
12/31/2009 000313 INLAND ASPHALT COMPANY INC. Pay App#11
12/31/2009 000086 INLAND EMPIRE UTILITY,COORDINATII\ 1/1/10
12/31/2009 000265 JACKSON, MIKE
12/31/2009 001845 KRUEGER INTL
12/31/2009 001886 LLOYD'S AUTOMOTIVE
12/31/2009 000069 MERCIER, DAVID
12/31/2009 000062 MUNSON, RICHARD
42102 PROJ#005-PINES/MANSFIELD CC
Total :
2010 UTILITY MEMBER DUES
Total :
CELL ALLOWANCE 4TH QUARTER CELL ALLOWANCE:
Total :
12659110 42508 HURRYUP CLASSROOM TABLES
Total :
Total :
11601
CELL ALLOWANCE
CELL ALLOWANCE
EXPENSES
REAR DEFROSTER: 06770D
4TH QUARTER CELL ALLOWANCE:
Total :
4TH QUARTER CELL ALLOWANCE:
MILEAGE REIMBURSEMENT
473.80
5,421.00
5,421.00
135.00
135.00
45.00
45.00
1,671.74
1,671.74
568.00
284.00
852.00
429,213.76
429,213.76
1,000.00
1,000.00
135.00
135.00
2,256.61
2,256.61
65.15
65.15
135.00
135.00
135.00
179.30
Page: 2
vchlist
1213112009 3:25:44PM
Voucher List
Spokane Valley
Page: 3
Bank code: apbank
Voucher Date Vendor
Invoice
PO i#
Description/Account
19295 12/31/2009 000062 000062 MUNSON, RICHARD
19296 12/31/2009 000512 OFFICETEAM
19297 12/31/2009 001133 PATRIOT FIRE PROTECTION, INC. 9-12-423
(Continued)
30383596
30398031
19298 12/31/2009 000322 QWEST 509-921-6787 511B
509-922-7091 060B
19299 12/31/2009 002169 ROBERTSON, IAN CELL ALLOWANCE
19300 12/31/2009 000064 SCHIMMELS,GARY CELL ALLOWANCE
19301 12/31/2009 000172 SPOKANE CO ENGINEER VLY0911
19302 12/31/2009 000001 SPOKANE CO TREASURER DECEMBER 2009
19303 12/31/2009 000001 SPOKANE CO TREASURER 41501139
19304 12/31/2009 000939 SPRAGUE&SULLIVAN MINISTORAGE 73045
19305 12/31/2009 000311 SPRINT
326088106-025
959698810-025
19306 12/31/2009 002215 VANGUARD CLEANING SYSTEMS 11385
19307 12/31/2009 000061 WILHITE, DIANA
CELL ALLOWANCE
Total :
STAFFING SVCS: LASERFICHE
STAFFING SVCS: LASERFICHE
Total :
FIRE SPRINKLER INSPECTION
Total :
PHONE SERVICE: CP
PHONE SERVICES: MISSION POOL
Total :
4TH QUARTER CELL ALLOWANCE:
Total :
4TH QUARTER CELL ALLOWANCE:
Total :
NOV 09: COUNTY SERVICES
Total :
SPOKANE COUNTY SERVICES
Total :
NOVEMBER 09: HOUSING
Total :
LATE FEE— 1L46
Total :
DEC 09:WAPS FOR LAPTOPS
DECEMBER SPRINT CELL PHONE
Total :
WINTER MAINT FACILITY
Total :
4TH QUARTER CELL ALLOWANCE:
Amount
314.30
391.20
391.20
782.40
184.79
184.79
41.50
109.32
150.82
90.00
90.00
135.00
135.00
44,281.07
44,281.07
249,038.45
249,038.45
46,938.20
46,938.20
5.00
5.00
549.89
1,601.99
2,151.88
445.52
445.52
135.00
Page: 3
vchlist
12/31/2009 3:25:44PM
Voucher List
Spokane Valley
Page: 4
Bank code: apbank
Voucher
Date Vendor
Invoice
PO#
Description/Account
Amount
19307 12/31/2009 000061 WILHITE, DIANA
(Continued)
EXPENSES
1224090010 12/24/2009 001865 MORGEN&OSWOOD CONSTRUCTION Pay App#10
1228090006 12/28/2009 001865 MORGEN&OSWOOD CONSTRUCTION Pay App#10
1230090026 12/31/2009 000001 SPOKANE CO TREASURER
36 Vouchers for bank code : apbank
36 Vouchers in this report
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid obligation
against the City of Spokane Valley,and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
DECEMBER 2009
42219
42219
MILEAGE
BRIDGE CONSTRUCTION
BRIDGE CONSTRUCTION
895.95
Total : 1,030.95
1,500,000.00
Total : 1,500,000.00
248,535.24
Total : 248,535.24
DECEMBER 09: SHERIFF SERVICE:
Total :
Bank total :
1,266,81 1.17
1,266,811.17
3,884,672.32
Total vouchers : 3,884,672.32
Page: 4
f
vchlist
01/04/2010 2:02:12PM
Voucher List
Spokane Valley
Page: 1
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount
19308 1/4/2010 001606 BANNER BANK 0620 NOV 09:0620 1,532.81
0638 NOV 09:0638 1,888.87
4375 NOV 09:4375 1,569.12
4383 NOV 09:4383 60.00
4458 NOV 09:4458 494.63
4474 NOV 09:4474 932.90
4720 NOV 09:4720 884.71
6527 NOV 09:6527 1,393.20
Total : 8,756.24
19309 1/4/2010 001409 BEST LINE 053112232009 ANSWERING SVC: CP 22.75
Total : 22.75
19310 1/4/2010 000918 BLUE RIBBON LINEN SUPPLY INC 9080463 LINEN SERVICE: CP 313.30
Total : 313.30
19311 1/4/2010 000143 CITY OF SPOKANE OCT/NOV 2009 TRANSFER STATION: PW 823.27
Total : 823.27
19312 1/4/2010 001148 COLUMBIA PAINT&COATINGS 8611-0 SUPPLIES: CP 47.90
Total : 47.90
19313 1/4/2010 000326 CONSOLIDATED IRRIGATION#19 DEC 2009 UTILITIES: PARKS 80.71
Total : 80.71
19314 1/4/2010 000278 DRISKELL, CARY Expenses EXPENSE REIMBURSEMENT 112.20
Total : 112.20
19315 1/4/2010 000011 GREATER SPOKANE VALLEY Dec 2009 OUTSIDE AGENCIES GRANT 2009 1,037.00
Total : 1,037.00
19316 1/4/2010 001635 ISS FACILITY/EVENT SERVICES 22060 MONTHLY JANITORIAL SERVICES 7,136.00
Total : 7,136.00
19317 1/4/2010 001684 MARKETING SOLUTIONS NW CP 1217/09 ADVERTISING:CP 2,325.00
Total : 2,325.00
Page: 1
vchlist
01/04/2010 2:02:12PM
Voucher List Page: 2
Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount
19318 1/4/2010 000652 OFFICE DEPOT INC. 500997354001 OFFICE SUPPLIES: PARKS AND RE 242.48
500997826001 OFFICE SUPPLIES:CP 181.13
501377154001 KITCHEN/OFFICE SUPPLIES 403.80
Total : 827.41
19319 1/4/2010 000291 PROJECT ACCESS, INC. 103 4TH QTR LODGING TAX GRANT 3,750.00
Total : 3,750.00
19320 1/4/2010 002193 QSCEND TECHNOLOGES, INC 3557 42517 website software(see attached itemiz 27,300.00
Total : 27,300.00
19321 1/4/2010 000935 SERVICE PAPER CO 30459599 SUPPLIES FOR CENTERPLACE 79.38
Total : 79.38
19322 1/4/2010 001931 SNOVER REALTIME REPORTING 2105 LEGAL SERVICES 109.00
Total : 109.00
19323 1/4/2010 001663 VISION TECHNOLOGY 12/10/09 INSTRUCTOR PAYMENTS 1,960.00
Total : 1,960.00
19324 1/4/2010 001797 VPCI 8969 FUJISTU 5015C 1,480.00
Total : 1,480.00
17 Vouchers for bank code: apbank Bank total : 56,160.16
17 Vouchers in this report Total vouchers : 56,160.16
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor pertormed as described herein
and that the claim is just,due and an unpaid obligation
against the City of Spokane Valley,and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
Page: 2
vchlist
01/05/2010 11:34:43AM
Voucher List Page: 1
Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO# Description/Account Amount
19326 1/5/2010 000277 AWC 2010 Membership 2010 MEMBERSHIP FEES 60,152.45
Total : 60,152.45
19327 1/5/2010 000193 NORTHWEST CHRISTIAN SCHOOL INC January 2010 CITY HALL RENT 37,468.47
Total : 37,468.47
19328 1/5/2010 000273 SRTC 12-18-09 SRTC BUDGET FOR 2010 34,300.00
Total : 34,300.00
19329 1/5/2010 000098 WA CITIES INSURANCE AUTHORITY 10113 2010 ASSESSMENT 288,597.00
Total : 288,597.00
19330 1/5/2010 000140 WALTS MAILING SERVICE January 2010 POSTAGE FOR MAILER (1131) 787.17
Total : 787.17
5 Vouchers for bank code: apbank Bank total : 421,305.09
5 Vouchers in this report
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid obligation
against the City of Spokane Valley,and that 1 am
authorized to authenticate and certify to said claim.
Finance Director Date
Total vouchers: 421,305.09
Page: 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 1-12-10 City Manager Sign-off:
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE :
Payroll for Period Ennding December 31, 2009
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IMPACTS:
Budget/Financial impacts:
Gross: $ 229,259.26
Benefits: $ 121,034.35
Total payroll $ 350,293.61
STAFF CONTACT: Raba Nimri
ATTACHMENTS
DRAFT
MINUTE S
City of Spokane Valley
City Council Regular Meeting Formal Meeting Format
Tuesday, December 22, 2009
Mayor Munson called the meeting to order at 6:00 p.m. and welcomed everyone to the meeting.
Attendance: City Staff:
Rich Munson,Mayor Dave Mercier, City Manager
Dick Denenny, Deputy Mayor Mike Jackson, Deputy City Manager
Rose Dempsey, Councilmember Mike Connelly, City Attorney
Bill Gothmann, Councilmember Mike Stone, Parks &Recreation Director
Dean Grafos, Councilmember Neil Kersten,Public Works Director
Gary Schimmels, Councilmember Ken Thompson, Finance Director
Diana Wilhite, Councilmember Cary Driskell, Deputy City Attorney
Carolbelle Branch,Public Information Office
Chris Bainbridge, City Clerk
INVOCATION: Pastor James Kashork of Holy Trinity Lutheran Church gave the invocation.
PLEDGE OF ALLEGIANCE: Boy Scout Andrew Matthewson led the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Councilmember Wilhite, seconded and unanimously
agreed to approve the agenda as presented.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS:
Councilmember Wilhite: reported that the SRTC (Spokane Regional Transportation Council) meeting
included wrapping things up for the end of the year.
Councilmember Gothmann: said that he attended a regional transportation meeting on behalf of Greater
Spokane Incorporation (GSI), where they discussed support for a transportation benefit district (TBD);
said that the Chamber meeting included the same subject; that he received a phone call from six elected
officials on the Transportation Improvement Board (TIB) voicing concern about a proposed move of the
TIB to WSDOT(Washington State Department of Transportation) and of the reasons why the TIB should
remain as is; that he spoke with Tim Crowley of Spokane Housing and Community Development
regarding homeless funds 2163 and 2060, and he said Mr. Cowley expressed concern that cities are not
getting as involved as they should and therefore maybe are not receiving benefits from the bills as they
should, and he talked about the possibility of creating a board with all the providers, or a board in which
all cities and localities have representation.
Councilmember Dempsey, Schimmels and Grafos: no report
Deputy Mayor Denenny: said that the Solid Waste Advisory Council meeting included discussion on the
plan on landfills and inert components and past recommendations, but no discussion on merging the
boards as that will be discussed next year; he said that Mr. Meinke made a presentation regarding transfer
stations to make them consistent throughout the region; that he chaired the STA (Spokane Transit
Authority) meeting concerning the planning process that the community will be involved with and on
ideas about how to integrate the various modes of transportation, and said that Wendy Van Orman was
selected as next year's chair.
Council Regular Meeting 12-22-2009 Page 1 of 3
Approved by Council:
DRAFT
MAYOR'S REPORT: Mayor Munson reported that STA meeting was especially interesting as they are
trying to be responsible and realize that sales tax income is down and that it will take an approximate
18% increase next year to catch up, which won't happen, yet he said the quality of service will not go
down even through there could be a drop of some routes; he said that the GSI meeting discussed the
upcoming legislative session and Senator Marr was there and things look bleak budget-wise; regarding
the TIB, he said he sent an e-mail to AWC (Association of Washington Cities) last week on behalf of
himself and Councilmember Gothmann concerning the TIB and WSDOT to keep the funds separate; and
said that at the GSI meeting they also mentioned the national budget for the coming year and requests for
funds for such projects as the North/South Freeway.
PUBLIC COMMENTS: Mayor Munson invited general public comments.
Rick Ogan, 6410 E 14th: he mentioned the Valley View Hills addition, and the proposed addition in
Spokane County called Taylor Cottages; and said that this new addition will result in traffic routing in and
out of the area of his neighborhood, which is now a dead-end (14th Avenue) which is adjacent to the
proposed development; he said the neighborhood is peaceful and the one way in or out was the main
reason many people purchased homes in that area; he said if this project is approved, the neighborhood
will become a lot busier; and he suggested leaving 14th Avenue as is; he said it is only about four blocks
long with no direct access to an arterial; and that he spoke with about forty citizens and no one is in favor
to open this up as it would serve no purpose; and he recommended Spokane Valley Council direct the
City's traffic person go to the County to oppose the project as he said it serves no purpose; and he asked
if the County has to ask the City to do this project. Mayor Munson said that staff will research this and
get back to him, and Mayor Munson recommended Mr. Ogan attend the County's hearing on this matter.
Steve Taylor, PO Box 663 Connell, WA: expressed his farewell to fond friends Dick Denenny, Rich
Munson and Diana Wilhite and said he appreciates their service and serving with them; and said they
reflect credit upon Spokane Valley and upon this body; that he appreciates the leadership and dedication
and said they set a great example, that their leadership will be missed, and he thanked them for all their
service.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
a. Approval of the following claim vouchers:
VOUCHER LIST DATE W/VOUCHER NUMBERS: TOTAL AMOUNT
11-24-2009 Beginning 18991, ending 19009 and
1120090004 $469,840.40
12-02-2009 Beginning 2990, ending 2993 $51,785.97
12-04-2009 Beginning 19022, ending 19082, ,
1130090008 and 1203090008 $1 728 X27.96
12-04-2009 Beginning 19083, ending 19091 $9,531.53
12-07-2009 19092 $500.00
12-14-2009 Beginning 19096, ending 19129 $295,362.07
12-14-2009 Beginning 19130, ending 19152 $73,798.85
GRAND TOTAL $2,629,146.78
b. Approval of Payroll for pay period ending December 15, 2009: $249,047.84
c.Approval of Council Meeting Minutes of December 1, 2009 Executive Session
d. Approval of Council Meeting Minutes of December 1, 2009 Study Session
e. Approval of Council Meeting Minutes of December 8, 2009
f.Approval of Council Meeting Minutes of December 15, 2009 Study Session
g. Approval of Former Payroll Vouchers
Council Regular Meeting 12-22-2009 Page 2 of 3
Approved by Council:
DRAFT
h. Approval of Former Claim Vouchers
It was moved by Deputy Mayor Denenny, seconded and unanimously agreed to approve the consent
agenda as presented.
OTHER BUSINESS:
2. Councilmember Recognition
Councilmember Gothmann presented plaques to outgoing Councilmembers Wilhite, Denenny, and
Munson; and to former Councilmember and Planning Commissioner Ian Robertson; and Mr. Gothmann
mentioned some of the accomplishments over the last seven and one-half years, including new parks,
bridges, and the City's $35 million in reserve; and Councilmembers Wilhite, Denenny, and Munson
spoke concerning their privilege to serve the citizens of the community.
City Manager Dave Mercier spoke of the task of "launching the new city as the moment in time
shepherding the largest municipal incorporation in Washington's history," and spoke of the valued
collaborative association he and Council has shared since 2003, and of the friendships made, challenges
overcome, all which he said were done with grace and civility; and on behalf of himself and staff, he
applauded their incredible public service. Other speakers included thanks from Councilmembers
Schimmels, Dempsey, and Grafos, thanks from Monte Nesbitt on behalf of the Fire Department,
comments from Dick Behm adding the Spokane Valley Business Association's endorsement of these
Councilmember's dedication as noted in prior comments from the Chamber of Commerce representative
during the open reception prior to tonight' meeting; followed by comments from Ian Robertson, and
Spokane Valley Public Information Officer Carolbelle Branch.
PUBLIC COMMENTS: Mayor Munson invited other general public comments; no comments were
offered.
ADMINISTRATIVE REPORTS: N/A
14. INFORMATION ONLY: The Department Reports, Response to Public Comments, and City
Attorney Memo Concerning Planning Commission Membership were for information only and were not
reported or discussed.
EXECUTIVE SESSION: NA
It was moved by Deputy Mayor Denenny and seconded to adjourn. The meeting was adjourned at 7:00
p.m.
ATTEST:
Mayor
Christine Bainbridge, City Clerk
Council Regular Meeting 12-22-2009 Page 3 of 3
Approved by Council:
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Meeting Date: January 12, 2010 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Proposed Ordinance 10-001 Amending Spokane Valley Municipal Code
3.25.040, Gambling Tax
GOVERNING LEGISLATION: Spokane Valley Municipal Code 3.25.040 Gambling Tax
PREVIOUS COUNCIL ACTION TAKEN: Gambling Tax Ordinance #28 was adopted by
Council January 28, 2003, and effective March 31, 2003; and codified as Spokane Valley
Municipal Code 3.25. Section 3.25.020B1 was amended in September, 2004.
BACKGROUND: The City implemented a gambling tax in early 2003. Gambling
establishments were required to report their gross tax and pay amounts due to the City on or
before the 15th day of the month succeeding the quarterly period in which the tax accrued.
The 15 day requirement was difficult for establishments to meet, especially if they had more
than one business where gambling took place. City staff didn't pursue gambling tax
establishments that missed the deadline established by the ordinance because the Council
wanted a business friendly environment and staff felt the 15 day deadline was too short.
Reminder letters were sent, usually 30 days after the end of the quarter, rather than the 15 days
mentioned in the ordinance.
The State Auditor's Office has suggested the ordinance be changed to require reports within 30
days of the end of the quarter rather than the 15 days that now appears in the ordinance.
This issue was discussed at the January 5, 2010 council meeting.
OPTIONS: 1) Advance the ordinance to an upcoming council meeting for a second reading;
2) Rearrange priorities in the department to place greater emphasis on examining gambling tax
returns between the 16th and 30th day succeeding each calendar quarter, and notify gambling
establishments the existing 15th deadline will be strictly enforced.
RECOMMENDATION: Move to advance ordinance 10-001 to a second reading.
BUDGET/FINANCIAL IMPACTS: None
STAFF CONTACT: Finance Director Ken Thompson
ATTACHMENT: Draft Ordinance 10-001 Amending 3.25 Gambling Tax
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY WASHINGTON
ORDINANCE NO. 010-001
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY
WASHINGTON, AMENDING SPOKANE VALLEY MUNICIPAL CODE 3.25.040, GAMBLING
TAX REGULATIONS FOR THE CITY OF SPOKANE VALLEY.
WHEREAS, the City of Spokane Valley adopted Ordinance 03-028 on January 28, 2003, to be
effective upon the date of incorporation. Ordinance 03-028 was later codified into Spokane Valley
Municipal Code (SVMC) Chapter 3.25, Gambling Tax; and
WHEREAS, SVMC 3.25.040 was adopted with a requirement that gambling establishments
submit completed quarterly reports documenting the establishment's gambling activity within 15 days of
the end of the quarter; and
WHEREAS, the fifteen-day requirement of 3.25.040 is difficult for establishments to meet, and
staff along with the State Auditor's Office suggests the section be amended to change the required reports
due within thirty days of the end of the quarter rather than the fifteen days as currently stated.
NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as
follows:
Section 1. Intent. The City of Spokane Valley declares that the intent of this Ordinance is to
amend 3.25.040 to provide an appropriate time frame for gambling establishments to file quarterly reports
documenting their gambling activity for the preceding quarter.
Section 2. Amending SVMC 3.25. Regarding Time To File Quarterly Report. SVMC
3.25.040 is hereby amended as follows:
3.25.040 Payment of tax.
The tax imposed by this chapter shall be due and payable in quarterly installments and remitted to
the city finance director together with the required information on the return form(s), as prescribed by the
City, on or before the 30th fifteenth day of the month succeeding the quarterly period in which the tax
accrued, unless the 30th fifteenth day of the month is a nonbusiness day or holiday, then said tax shall be
due and payable on the next business day. Any tax remaining unpaid on the day following its applicable
due date shall be delinquent;provided however:
A. Whenever an entity subject to the tax imposed by this chapter ceases the taxable activity for a
period of more than two consecutive calendar months, the tax shall become due and payable on the tenth
calendar day following the last date of business, unless the tenth day is a nonbusiness day or holiday,then
said tax shall be due and payable on the next business day.
B. Whenever the city manager determines, based upon a history of delinquent payment or an
assignment for the benefit of creditors, or such other evidence that the ability of the City of Spokane
Valley to collect the tax owing from the taxpayer may be in jeopardy,the City, after not less than 10 days'
written notice to the taxpayer, may require the taxpayer to remit taxes owing hereunder at a shorter
interval than prescribed herein. Notice shall be given by regular and certified mail. In the event that the
certified mail is refused by the taxpayer and returned to the City of Spokane Valley, notice shall be
deemed effective upon the date of mailing of the notice by regular mail. (Ord. 28 § 4, 2003).
Section 3. Remainder of SVMC 3.25. Unchanged. The remaining provisions of SVMC
3.25 are unchanged by this amendment.
Ordinance 10-001 Amending SVMC 3.25.040 Page 1 of 2
DRAFT
Section 4. Severability. If any section, subsection, sentence or clause of this chapter is for
any reason held to be invalid, such decision shall not affect the validity of the remaining provisions of this
chapter.
Section 5. Effective date. This Ordinance shall be in full force and effect five days after
publication of this Ordinance or a summary thereof occurs in the official newspaper of the City as
provided by law.
Approved this day of January, 2010.
ATTEST: Thomas E. Towey, Mayor
Christine Bainbridge, City Clerk
Approved As To Form:
Office of the City Attorney
Ordinance 10-001 Amending SVMC 3.25.040 Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 12, 2010 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: First Reading Ordinance 10-002, Code Compliance Amendment to
SVMC 17.100.030
GOVERNING LEGISLATION: SVMC 17.100.030
PREVIOUS COUNCIL ACTION TAKEN: On December 1, 2009, staff provided the Council
with information regarding the proposed ordinance which would allow the City to comply with
state law and utilize a full range of options when bringing code compliance cases to court.
BACKGROUND:
The existing language in SVMC 17.100.030 does not clearly state that in order to recover civil
penalties that the City may file an action in Spokane County Superior Court. It has been the
City's practice to file in superior court, but there may be instances when filing in district court is
appropriate. Staff recommends that this amendment be adopted to ensure compliance with
state law, and identify the full range of options.
OPTIONS: Request additional discussion or changes to the draft; place on future agenda for
second reading; suspend rules and adopt tonight.
RECOMMENDED ACTION OR MOTION: I move that we advance Ordinance 10-002 to a
second reading.
BUDGET/FINANCIAL IMPACTS: Anticipated to be revenue neutral.
STAFF CONTACT: Jeana Poloni, Legal Intern
ATTACHMENTS: Attachment 1 — Proposed amendment to SVMC 17.100.030
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
ORDINANCE NO. 10-002
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON,AMENDING SECTION 17.100.030 OF THE SPOKANE VALLEY MUNICIPAL
CODE RELATING TO CODE COMPLIANCE.
WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code
Chapter 17.100, regulating nuisance conditions on public and private property; and
WHEREAS, the existing provisions should be amended to ensure compliance with State law, to
provide clarity, and give staff the full range of options to ensure compliance with City code.
WHEREAS, the following changes are consistent with the City's Comprehensive Plan, and are
necessary to protect the health, safety, and welfare of the general public and the environment.
NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as
follows:
Section 1. Amendment. Spokane Valley Municipal Code section 17.100.030 is hereby
amended as set forth below.
17.100.030 Enforcement,authority, and administration.
A. In order to discourage public nuisances and otherwise promote compliance with applicable code
provisions,the City may, in response to field observations or reliable complaints,determine that
violations of this title have occurred or are occurring, and may:
1. Enter into voluntary compliance agreements with persons responsible for code violations;
2. Issue notice and orders, assess civil penalties, and recover costs as authorized by this chapter;
3. Require abatement by means of a judicial abatement order, and if such abatement is not timely
completed by the person or persons responsible for a code violation,undertake the abatement and charge
the reasonable costs of such work as authorized by this chapter;
4. Allow a person responsible for the code violation to perform community service in lieu of
paying civil penalties as authorized by this chapter;
5. Order work stopped at a site by means of a stop work order, and if such order is not complied
with, assesses civil penalties as authorized by this chapter;
6. Suspend, revoke, or modify any permit previously issued by the City or deny a permit
application as authorized by this chapter when other efforts to achieve compliance have failed; and
7. Forward a written statement providing all relevant information relating to the violation to the
office of the city attorney with a recommendation to prosecute willful and knowing violations as
misdemeanor offenses.
B. The procedures set forth in this chapter are not exclusive. These procedures shall not in any manner
limit or restrict the City from remedying or abating violations of this title in any other manner authorized
by law.
C. In addition to, or as an alternative to,utilizing the procedures set forth in this chapter,the City may
seek legal or equitable relief to abate any conditions or enjoin any acts or practices which constitute a
code violation.
D. In addition to, or as an alternative to,utilizing the procedures set forth in this chapter,the City may
assess or recover civil penalties accruing under this chapter by legal action filed in Spokane County
1 district court or superior court by the office of the city attorney.
Ordinance 10-002 Amending 17.100.030 Page 1 of 2
DRAFT
E. The provisions of this chapter shall in no way adversely affect the rights of the owner,lessee, or
occupant of any property to recover all costs and expenses incurred and required by this chapter from any
person causing such violation.
F. In administering the provisions for code compliance,the City shall have the authority to waive any
one or more such provisions so as to avoid substantial injustice.Any determination of substantial injustice
shall be made in writing supported by appropriate facts. For purposes of this subsection, substantial
injustice cannot be based exclusively on financial hardship.
G. The City may,upon presentation of proper credentials,with the consent of the owner or occupier of
a building or premises, or pursuant to a lawfully issued court order,enter at reasonable times any building
or premises subject to the consent or court order to perform the duties imposed by this code. It is the
intent of the city council that any entry made to private property for the purpose of inspection for code
violations be accomplished in strict conformity with constitutional and statutory constraints on entry, and
the holdings of the relevant court cases regarding entry. The right of entry authorized by this chapter shall
not supersede those legal constraints.
H. The City may request that the police, appropriate fire district, Spokane Regional Health District,or
other appropriate City department or other non-city agency assist in enforcement. (Ord. 07-015 § 4,
2007).
Section 2. Remainder of SVMC 17.100 Unchanged. The remaining provisions of SVMC
17.100 are unchanged by this amendment.
Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this Ordinance.
Section 4. Effective Date. This Ordinance shall be in full force and effect five (5) days after
the date of publication of this Ordinance or a summary thereof in the official newspaper of the City.
PASSED by the City Council this day of ,2010.
Thomas E. Towey,Mayor
ATTEST:
City Clerk, Christine Bainbridge
Approved as to Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 10-002 Amending 17.100.030 Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 01-12-10 City Manager Sign-off:
Item: Check all that apply:n consent n old business [Z]new business n public hearing
n information n admin. report n pending legislation
AGENDA ITEM TITLE: Confirmation of Mayoral Committee Appointments
PREVIOUS COUNCIL ACTION TAKEN: Annually the Mayor makes committee appointment
recommendations to be confirmed by Council.
RECOMMENDED MOTION: Confirmation of the following Council Appointments:
1. Chamber of Commerce Board: Brenda Grassel
2. Convention Center&Visitor's Bureau: Brenda Grassel
3. Greater Spokane Inc. (formerly EDC): Dean Grafos
4. Emergency Communications Board 911: Bill Gothmann
5. Finance Committee, Spokane Valley: Tom Towey,Dean Grafos, Gary Schimmels
6. Governance Manual: Tom Towey, Bill Gothmann
7. Growth Management Steering Committee of Elected Officials: Dean Grafos, Brenda Grassel
8. Health District Board(Spokane Regional Health District Board): Bill Gothmann, Rose Dempsey
9. International Trade Alliance: Brenda Grassel
10. Lodging Tax Advisory Committee: Council Representative: Brenda Grassel;
Member of person involved in funded activities: Doug Kelly(two-year position)
11.NE Housing Solutions (formerly Spokane Housing Authority SHA):
Citizen: Terri Symbol, for a term expiring 3-15-2012
12. Solid Waste Advisory Committee &Liaison Board: Gary Schimmels
13. Spokane County Housing &Community Development Advisory Committee (HCDAC):
Re-confirm Bill Gothmann (term ends 2011)
14. Spokane Regional Clean Air Agency: Re-confirm Rose Dempsey(term runs with council term)
15. Spokane Regional Transportation Council (SRTC): Gary Schimmels
16. Spokane Transit Authority(STA): Tom Towey, Gary Schimmels
17. TPA (Hotel Advisory Committee)Tourism Promotion Area: Tom Towey
18.Wastewater Policy Advisory Board: Rose Dempsey, Tom Towey
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 12, 2010 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business new business ❑ public hearing
❑ information X admin. report ❑ pending legislation
AGENDA ITEM TITLE : Amendments to False Alarm Code
GOVERNING LEGISLATION: SVMC 7.20 Alarm Systems
PREVIOUS COUNCIL ACTION TAKEN: Adoption of false alarm code in 2004; adoption of
new false alarm code in 2009, applicable 1-1-2010.
BACKGROUND:
At the request of the Police Department, the City Council adopted a new false security alarm
code in September, 2009, effective January 1, 2010. Concurrently, the Council approved a
contract with Public Safety Corp./CryWolf (PSC), a private company specializing in helping
jurisdictions reduce the number of false alarms. Contracting with PSC is anticipated to remove
the courts from the equation, thus saving court time, clerical time, and taxpayer dollars. The
objective is to reduce the number of false alarms, free up officers' time to deal with other
services, and un-clog the court. Spokane Valley had over 1,000 false security alarms in 2008.
In the process of registering the many alarm users in the last month, PSC and our Police
Department personnel found several items that were redundant, erroneous or unnecessary.
The attached proposed code amendments are considered housekeeping items, and would
remove or amend those provisions.
OPTIONS:
RECOMMENDED ACTION OR MOTION: Consensus to place on future agenda for first
reading.
BUDGET/FINANCIAL IMPACTS: None
STAFF CONTACT: Cary Driskell, Deputy City Attorney; Rick VanLeuven, Chief of Police
ATTACHMENTS Proposed code revisions
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
ORDINANCE NO. 10-00*
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON,AMENDING SPOKANE VALLEY MUNICIPAL CODE SECTION
7.20.050, 7.20.100,7.20.110,and REPEALING 7.20.170 RELATING TO SECURITY
ALARMS,AND OTHER MATTERS RELATING THERETO
WHEREAS, the City of Spokane Valley previously adopted regulations relating to false alarms
that became effective January 1, 2010, codified in Spokane Valley Municipal Code 7.30; and
WHEREAS, in the course of implementing these Code changes, staff discovered several items
that needed to be amended because they were either unnecessary or contradictory; and
WHEREAS,the City Council desires to amend the Code to correct these errors.
NOW THEREFORE, the City Council of the City of Spokane Valley, Spokane County,
Washington, ordains as follows:
Section 1. Purpose. The purpose of this Ordinance is to amend the Spokane Valley
Municipal Code sections related to alarms to remove unnecessary or erroneous provisions.
Section 2. Amending Spokane Valley Municipal Code 7.20.050: SVMC 7.20.050 is
amended as follows:
Section 7.20.050 Registration Terms and Fees
A. Alarm registration is valid for one year.
B. Alarm registration is issued to a person or persons ("alarm user") having bona fide
ownership or control of an alarm site (i.e., home owner, business owner, renter,
leaseholder, etc.) and specifically for that alarm site or address. Alarm registration
remains in the name(s) of the alarm user of record until a change of ownership or control
of the alarm site occurs.
C. Alarm registration is attached to the alarm user and the alarm site registration and is
not transferable. A new alarm site registration must be issued whenever there is a
change of ownership or control of an alarm site.
D. The initial registration application shall be given to the alarm user at the time
of alarm installation and shall be submitted to the alarm administrator or designee
within 30thiftt days.
E. A signed copy of the disclosure statement required in SVMC 7.20.110 shall be
.submitted to the alarm administrator along with the initial registration application.
Receipt of the disclosure statement is a precondition of registration.
Ordinance 10- False Alarm Page 1 of 6
DRAFT
E. Registration information is determined by the alarm administrator and shall include,
but not be limited to,the following:
1.Name and address of the alarm user(i.e.,the person financially responsible for
operation of the alarm system being registered).
2. Home,business and cellular telephone number(s) of the alarm user.
3.Name, address and telephone number of the alarm business providing
monitoring service to the system.
4. Alternate telephone number for verification (cell phone or other telephone
designated by the alarm user).
5. Signature of the alarm user verifying that the alarm user he has read and
understood the City public disclosure statement and agrees to pay the fees
associated with false alarms.
GF. On receipt of the application, fees and copy of the signed disclosure statement, the
alarm administrator (or designee) shall issue a security alarm registration number to the
alarm user.
44G. The security alarm registration number assigned to an alarm user remains the same
for as long as the alarm user continuously maintains registration for the alarm site.
mil. Registration may be renewed under the following conditions:
1. The alarm site has no past-due fees.
2. The alarm site's registration is not suspended for excessive false alarms.
3. The alarm user either updates his registration information or verifies that the
current registration information is still correct.
4. The appropriate annual registration fee is paid.
H. Renewal information and fees are submitted to the alarm administrator (or designee)
on or before the initial registration anniversary date each year.
JK. The rates for security alarm registration fees are set forth in the City's Master Fee
Schedule, as set forth in SVMC 7.20.310. The established rates shall assure that the
alarm administrator position and all other costs related to administration and
enforcement of the security alarm ordinance are supported entirely by registration fees.
Section 3. Amending Spokane Valley Municipal Code 7.20.100: SVMC 7.20.100 is
amended as follows:
Section 7.20.100 Alarm Dispatch Requests
A. Alarm dispatch requests shall be made in the manner prescribed by the alarm
administrator and approved by 911 and police dispatch.
Ordinance 10- False Alarm Page 2 of 6
DRAFT
B. Alarm dispatch requests may include, but are not limited to, the following
information:
1. Alarm site registration number.
2. Location of the alarm activation.
3. Type of alarm activation (burglary/property/intrusion/robbery/ panic/hold-
up/duress or roll-over/airbag deployment).
4. Alarm business' incident number(or other official incident identifier).
5. Alarm business' assigned control number.
C. Alarm dispatch requests made to the department (or its designee) shall be for police
incidents only, and shall accurately indicate the type of alarm activation
(burglary/property/intrusion, robbery/hold-up/panic/duress) that is the proximate cause
for the alarm dispatch request.
D.No alarm business shall initiate an alarm dispatch request if it knows, or reasonably
should know,that doing so would cause a law enforcement office • -•• . o -- . .- •
to respond to an alarm site containing a protective/reactive alarm system.
E.No dispatch request and subsequent police response to a robbery alarm (as defined in
SVMC 7.20.0201 may be cancelled by the alarm user. In every case at least one officer
shall respond to affirm that the alarm user is not under duress of any kind.
Section 4. Amending Spokane Valley Municipal Code 7.20.110: SVMC 7.20.110 is
amended as follows:
Section 7.20.110 Duties of Alarm Installation Company and/or Monitoring Company
A. All alarm installation and/or monitoring companies shall ensure that their customer
information is updated with the alarm administrator or designee at least monthly. This
information shall include:
1. Customer name and contact information (i.e., all phone numbers);
2. Alarm site address and billing address;
3. Monitoring company name and contact information; and
4. Installation date or date the alarm monitoring ended.
B. All alarm installation and/or monitoring companies shall ensure that an on-site
inspection of the operating systems for the alarm system shall occur at least once every
three years. The records of these inspections shall be made available to the alarm
administrator upon request.
C. The alarm installation company shall provide written and oral instructions to each of
its alarm users in the proper use and operation of their alarm systems. Such instructions
Ordinance 10- False Alarm Page 3 of 6
DRAFT
will specifically include all instructions necessary to turn the alarm system on and off
and to prevent false alarms.
D. Effective January 1, 2010, and thereafter, alarm installation companies shall not
program alarm systems so that they are capable of sending one-plus duress alarms.
1. Monitoring companies may continue to report one-plus duress alarms received
from alarm systems programmed with one-plus duress alarms prior to January 1,
2010.
2. Effective January 1, 2010, and thereafter, when a takeover or conversion
occurs, or if an alarm user requests an alarm system inspection or modification,
pursuant to SVMC 7.20.050, an alarm installation company must remove the
one-plus duress alarm capability from such alarm systems.
E. Effective January 1, 2010, and thereafter, alarm installation companies shall not
install a device to activate a holdup alarm,which is a single action,non-recessed button.
F. Effective April 1, 2010, the alarm installation companies shall, on new installations,
use only alarm control panel(s)which meet SIA Control Panel Standard CP-01.
G. An alarm company shall not use automatic voice dialers which call 911 or the police
department.
H. After completion of the installation of an alarm system, an alarm installation company
employee shall review with the alarm user the customer false alarm prevention checklist
established by department policy.
I. The monitoring company shall make an alarm dispatch request for a police officer
response to a burglar alarm signal, including panic, duress and hold-up signals. A
residential alarm user is provided one false alarm response during the first sixty days
following an alarm system installation without any charge.
J. A monitoring company shall:
1. Report alarm activations or signals by using the telephone numbers designated
by the alarm administrator;
2. Attempt to verify every burglar alarm signal prior to requesting a police
dispatch by making at least two phone calls to the responsible party or parties.
This procedure does not apply to duress or hold-up signals;
3. Communicate alarm dispatch requests to the Spokane Valley police in a
manner and form determined by the alarm administrator;
4. Communicate cancellations to the Spokane Valley police in a manner and
form determined by the alarm administrator;
5. Ensure that all alarm users of alarm systems equipped with duress, hold-up or
panic alarm(s) are given adequate training as to the proper use of the duress,
hold-up or panic alarm(s). Alarm system training should be provided to every
alarm user and/or additional training provided in situations where the alarm user
has established a high incident rate of false alarms resulting from unintentional
or accidental activation;
6. Communicate any available information (north, south, front, back, floor, etc.)
about the location on all alarm signals related to the alarm dispatch request;
Ordinance 10- False Alarm Page 4 of 6
DRAFT
7. Communicate type of alarm activation (silent or audible, interior or
perimeter);
8. Provide an alarm user registration number when requesting an officer
dispatch;
9. After an alarm dispatch request, promptly advise the Spokane Valley police if
the monitoring company knows that the alarm user or the responder is on the
way to the alarm site
10. Attempt to contact the alarm user or responder within twenty-four hours via
mail, fax, telephone or other electronic means when an alarm dispatch request is
made; and
11. Effective January 1, 2010, monitoring companies must maintain for a period
of at least one year from the date of the alarm dispatch request, records relating
to alarm dispatch requests.
a. Records must include the:
i. name, address and telephone number of the alarm user;
ii. alarm system zone(s) activated;
iii.time of alarm dispatch request; and
iv. evidence of an attempt to verify.
b. The alarm administrator may request copies of such records for
individually named alarm users.
c. If the request is made within sixty60 days of an alarm dispatch
request, the monitoring company shall furnish requested records within
tee3 business days of receiving the request.
d. If the records are requested between S'ixty60 days to one year after an
alarm dispatch request, the monitoring company shall furnish the
requested records within tkift 30 days of receiving the request.
K. An alarm installation company and/or monitoring company that purchases alarm
system accounts from another person shall notify the alarm administrator of such
purchase and provide details as may be reasonably requested by the alarm administrator.
Section 5. Repealing Spokane Valley Municipal Code 7.20.170: SVMC 7.20.170 is
repealed as follows:
Section 7.20.170 Fecs for Appropriating Public Police Services for Private
PurpesesIntentionally left blank
A. The cost recovery fees for appropriating public police services for private purposca
arc in the City's Master Fcc Schedule,pursuant to SVMC 7.20.310.
Ordinance 10- False Alarm Page 5 of 6
DRAFT
1. Separate rates may be established for commercial properties and residential
properties responses to false burglary/property/intrusion alarms and to false
robbery/hold up/panic/duress alarms.
2. The established rates shall assure that the full cost of police response to false
.security alarms is recovered by the City.
B. Cost recovery fees are assessed based on the response requested. An alarm dispatch
request reporting a robbery alarm, for example, is subject to the false alann penalty fee
applicable to robbery false alarm responses, even if the alarm activation should properly
have been reported as a burglary alarm.
Section 6. Remainder of SVMC 7.20 Unchanged. The remaining provisions of SVMC 7.20
are unchanged by this amendment.
Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance should
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause
or phrase of this Ordinance.
Section 8. Effective Date. This Ordinance shall become effective five days after
publication of the ordinance, or a summary thereof, in the official newspaper of the City.
Adopted this day of , 2010.
City of Spokane Valley
Thomas E. Towey, Mayor,
ATTEST:
City Clerk, Christine Bainbridge
Approved as to Form:
Office of the City Attorney
Ordinance 10- False Alarm Page 6 of 6
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 12, 2010 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Homeless Housing and Assistance Act Regional Program
GOVERNING LEGISLATION: RCW 43.185C
PREVIOUS COUNCIL ACTION TAKEN: N/A
BACKGROUND: See attached letter with proposed resolution.
OPTIONS: The City has the option to operate a separate homeless housing program or
choose to stay in the County's Homeless Regional Plan and Program.
RECOMMENDED ACTION OR MOTION: Advise staff on desired option and proceed
accordingly.
BUDGET/FINANCIAL IMPACTS: Revenue neutral if City remains with County; unknown if
City chooses to operate separately.
STAFF CONTACT: Cary Driskell, Deputy City Attorney
ATTACHMENTS: Response and Proposed Resolution Request received from Spokane County
i
po k `11+:, :l. Xll � y
CHRISTINE BARADA
COMMUNITY SERVICES, HOUSING, AND COMMUNITY DEVELOPMENT
DIRECTOR
December 18,2009
The Honorable Richard Munson
City of Spokane Valley
11707 E. Sprague Avenue Suite 106
Spokane Valley,WA 99206
Dear Mayor Munson: I
Re: Response and Resolution needed by January 31,2010 on Homeless Housing and
Assistance Act Regional Program.
In 2005 the State Legislature passed a bill known as the Homelessness Housing and Assistance
Act,ESSHB 2163,later codified at RCW 43.185C("Act")with a stated goal of reducing
homelessness statewide by fifty percent by July 1,2015. The Act requires the establishment of a
local homeless housing task force,whose purpose is to develop a ten-year homeless housing plan
specific to the local jurisdiction's needs. The Act imposes real estate document recording fees,a
portion of which is retained by the respective county,with the balance going to the state for the I
purpose of allocating grants to local governments. The Act was amended in 2007 by ESSHB
1359 and again in May,2009 by ESSHB 2331 for the purpose of continuing funding by imposing
document recording fees.
The Act allows the cities/towns to assert responsibility for homeless housing within its borders if
it so chooses by forwarding a resolution from its legislative authority to the county stating its
intention to operate a separate homeless housing program.The city/towns potential allocation of
the document recording fees would be based on a percentage equal to the percentage of the
city's/town's portion of the real estate excise tax collected by the county. Since 2005
approximately$4.3 million has been collected for Spokane County regionally. Some of this
revenue goes to the state depending on specific legislation.Your jurisdictions percentage of
revenue would be based on the real estate excise tax percentage. (See Attached). A city/town
choosing to operate its own homeless housing program is then responsible for complying with all
of the same statutory requirements as counties,including the adoption of its own homeless
housing plan and program.
Alternatively,the city/town may by resolution of its legislative authority chose to stay in the
county's homeless regional plan and program.
For the past 2-years, Spokane County has contracted with the City of Spokane,through its
Human Services Department to administer a Request for Proposal(RFP)process and monitor
funded county-wide homeless activities that further the goal of reducing homelessness by 2015.
For 2010-2011,the Board of Spokane County Commissioners will allocate$1,000,000 toward the
312 WEST 8TH AVENUE • FOURTH FLOOR • SPOKANE, WA 99204
PHONE:(509)477-5722 • FAX:(509)477-6827 • TDD:509-477-5722 •1 RELAY SERVICE OF WASHINGTON:1-800-833-6384 • WWW.SPOKANECOUNTY.ORG
regional goal of r edu cin g
homelessness,and a greed to a n Agreement with the City y of Spokane to
again conduct the RFP process and monitor funded projects and services.
The document recording fees are placed in a separate fund by the Spokane County Auditor's
Office,with a portion remitted to the State as required by statute.In 2008-2009 a Task Force
developed a Spokane Regional Ten-Year Plan to End Homelessness(Plan).Its purpose having
been accomplished,the Task Force will be replaced by,or incorporated into an Advisory
Committee. The Advisory Committee will include representatives of the Spokane incorporated
cities/towns and citizens of the unincorporated area and make recommendations to the county and
Board of County Commissioners on regional homeless priorities,needs,and funding allocations.
This letter is to advise you that your city/town has the right to operate your own homeless
housing program by submitting a resolution from your legislative authority to Spokane County
Community Services,Housing,and Community Development Department by January 31,2010.
In this event an Agreement between Spokane County and your city/town will be executed. (See
attached sample resolution).
Spokane County continues its support of the regional approach to reducing homelessness and we
encourage your jurisdiction to remain in our regional planning and appropriation process. By
January 31,2010 please return a copy of your resolution choosing to remain in the county's
Homeless Housing Program or to opt out of the county program. (See attached sample
resolution).
We look forward to your response and regional participation in this very important cause.
Please call me at 477-7561 or Tim Crowley at 477-4488 if you have any questions.
Sincerely,
Christine Barada
Director
cc: T.Mielke
M.Richard
B.Mager
M.Farnell
D.Mercier
T.Crowley
2
I
I
1
No.
BEFORE THE(CITY)(TOWN)COUNCIL.
OF • 1
IN THE MATTER OF ADOPTING THE )
SPOKANE COUNTY REGIONAL 10-YEAR )
PLAN TO END HOMELESSNESS(THE )
ROAD HOME)AND REGIONAL ) RESOLUTION
HOMELESS PROGRAM )
) ffa►,
WHEREAS,pursuant to the provisions of Chapter'484,Laws of 2005 (ESSB 2163)11 eit after codified
at RCW 43.185C,the Legislature passed the Homeless Housing and Assistance. b't'�"Act' Mae purpose
of which is to recognize the fiscal and societal costs of homelessness for the put c ai it privatel ectors,
with.a stated goal for state and local governments to end homelessness in Washi ktVh State.
1
WHEREAS,Spokane County adopted Resolution No.2005-1149 Decem E la 00 J1a'uthorizing
execution of an Interlocal Cooperation Agreement between Spokane Count3.hd Nitity of Spokane tb
develop a 10-year Homeless Housing Strategic Plan("Plan")an g'181114 mattk related thereto;said Plan
having been developed and adopted January 19,2006 and subse 4eni1y evisec`and finalized February 24,
2009,hereinafter known as the Spokane County Regional�}Q par Wnot1nd Homelessness("The Road
Home"); t4E� f ttr'
a( l(l ,
WHEREAS,RCW 43.185C allows the Cities and Towns it in Apokane County to either assert
responsibility for homeless housing within its tS`rdGrs,therebf heating its own homeless housing plan
and program or adopt the Homeless Housing' k Face's Recommendations and the Spokane County
Regional 10-Year Plan to End Homelessness(" Road(Hoine")as its own; ■
NOW,THEREFORE,BE IT HE t SOL by the(Name of City or Town)(Town)Council of
(Name of 'f 2IB
(N o City or Town)that it Al reb i ttt f�0
tit , ,1
Adopts the Spokane County ion Qt 0-Year Plan to End Homelessness("The Road Home")and
regional county homeless pro { (O lMg into the county program).
.,11111llit k 1��1,, OR
Chooses to operate its ■o3��l i#lless program,including creating its own homeless housing plan and will
meet state requir }ents. (O ting out of the county program).
lltllll '�l;
PASSE1L ID A iortw this day of ,2009.
'llli(lllillill .p Ili' CITY COUNCIL OF ,Washington
Name
ATTEST: Name
Name
Clerk
1I
Spokane County Community Services,Housing,and Community Development Department
Homeless Housing Act Recording Surcharge
Total homeless housing act document recording surcharge collected for Spokane County regionally.(County Portion OnlyReal Estate
House Bill
2163 1359 2331 Total
Life to Date Program Revenue° 2,543,562.69 1,491,844.67 313,820.00 4,349,227.36
Life to Date Program Expenditure 1,796,887.06 590,000.00 2,386,887.06
Current 2009 Remaining Balance 746,675.63 901,844.67 313,820.00 1,962,340.30
Approved 2010 Expenditures
400,000.00 600,000.00 - 1,000,000.00
Total 346,675.63 301,844.67 313,820.00 962,340.30
Excise Tax
Locality Percent
Airway Heights 2.51%
Cheney 1.36%
Deer Park 0.87%
Fairfield 0.00%
Latah 0.00%
Liberty Lake 3.83%
Medical Lake 0.47%
Millwood 0.00%
Rockford 0.01%
Spangle 0.02%
Spokane 41.62%
Spokane Valley 19.65%
Waverly 0.00%
County Unincorporatec 29.65%
100.00%
Note:
The percentage calculation for cities is based on the 2008 real estate excise tax collected.
Administration of six percent is not included in the program amount listed above.
Totals listed above are through November 2009.
Board of County Commissioners approved.a one million dollar reserve for House Bill 2163 and 1359 individually.
It is our goal to annually increase the remaining balance to eventually reach that reserve amount approved by the Board.
Chris Bainbridge
From: Richard Munson
Sent: Monday, December 21, 2009 2:19 PM
To: Dean Grafos; bgrassel @msn.com; Bob McCaslin (Bob McCaslin); 'edward @cet.com'; Bill
Gothmann; Branch, Carolbelle; Cary Driskell; Chris Bainbridge; Dave Mercier; Dempsey,
Rose; Diana Wilhite; Dick Denenny; Gary Schimmels; Ian Robertson; Mike Connelly; Mike
Jackson; Passmore Sue; Richard Munson
Cc: 'DPfrimmer @spokanecounty.org'
Subject: FW: Attached letter from Spokane County to Mayor Richard Munson
Attachments: Spokane Valley 2163 Mayor Letters.pdf
This looks like a job for the incoming council.
RICH
Richard M. Munson
Mayor
Spokane Valley
(509)688-0034
From: Pfrimmer, Debi [mailto:]
Sent: Friday, December 18, 2009 1:29 PM
To: Richard Munson
Cc: Dave Mercier
Subject: Attached letter from Spokane County to Mayor Richard Munson
On Behalf of Christine Barada, Director, Spokane County Community Services, Housing, and Community Development
Department:
Dear Mayor Munson,
Please see the attached letter and documentation regarding: Response and Resolution needed by January 31, 2010 on
Homeless Housing and Assistance Act Regional Program(with attachments sample resolution and calculations on
County surcharge collected for Spokane County regionally). The original documentation will be sent to you via USPS.
If you have any questions please don't hesitate to call Christine Barada at 477-7561 or Tim Crowley at 477-4488.
Thank you,
Debi Pfrimmer
Staff Assistant
Community Services, Housing,
and Community Development Department
312 W. 8th Avenue
Spokane, WA 99204
(509)477-5723
1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 12, 2010 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: CenterPlace Food Services Contract
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: CenterPlace Marketing Plan was approved in 2007.
The first CenterPlace Food Services Contract was approved by the City Council in January
2008.
BACKGROUND:
CenterPlace moved forward with a contract for a non-exclusive in-house caterer for 2009. That
was in accordance with the CenterPlace Marketing Plan approved by City Council in 2007.
Staff issued a Request for Proposals on October 10, 2008 to provide Food Services at
CenterPlace. Eight proposals were received. An interview short list was created after the
proposals were evaluated and four finalists participated in an interview and taste testing
process. As a result of the interview and taste testing process, staff identified Beacon Hill
Events as the most qualified and experienced food service provider.
At the end of 2009, both Beacon Hill and the City mutually agreed to not renew the contract for
2010. Staff feels that the concept of an in-house caterer at CenterPlace has merit, is of benefit
to our customers and would like to give this opportunity another try for 2010. Therefore, we are
recommending a new contract with Glover Mansion Events LLC, dba Red Rock Catering for
2010 as they were the second choice during the RFP process in December of 2008.
Contract Highlights are the same as last year and they include:
1. One year non-exclusive contract with up to five one-year renewals
2. Commissions of 10% to 15% paid on food and beverages served
3 Third Party caterers allowed
4. Additional Marketing and Advertising
5. Provides for new food and beverage opportunities
6. Improved customer service and convenience
OPTIONS: Advance proposed contract for motion consideration or Recommend changes to
proposed contract.
RECOMMENDED ACTION OR MOTION: Place contract on future Council Agenda for motion
consideration.
BUDGET/FINANCIAL IMPACTS: None. Contract will provide additional revenue to City.
STAFF CONTACT: Michael D. Stone, Director of Parks and Recreation
ATTACHMENTS: Draft Contract and Exhibits
AGREEMENT FOR CENTERPLACE FOOD SERVICES
Glover Mansion Events LLC, dba Red Rock Catering
THIS AGREEMENT is made by and between the City of Spokane Valley,a code City of the State of
Washington, hereinafter "City" and Glover Mansion Events LLC, dba Red Rock Catering, hereinafter
"Contractor,"sometimes jointly referred to as"parties."
IN CONSIDERATION of the terms and conditions contained herein the parties agree as follows:
1. Grant of Catering/Concessions Privilege. The City grants Contractor non-exclusive
authority for the sale of food and beverages, including alcoholic beverages, within CenterPlace as set forth
generally in the Request for Proposals, attached as Exhibit 1 and incorporated herein by reference, and more
specifically as set forth immediately below. Events not using Contractor for food and/or beverage service shall
be referred to as Third Party events and are limited to the following conditions,rules and regulations. If a term
in the Request for Proposals is inconsistent with the terms of this agreement, the terms contained in this
agreement shall control.
A. Events booked prior to the date of this Agreement. Agreements entered into by
CenterPlace prior to the date of this agreement allowed the customer to use any caterer on the approved vendor
list for CenterPlace. Caterers chosen by these customers will be allowed to provide food and beverage service.
B. Events booked after the date of this Agreement. Events booked after the date of this
agreement in which the customer wishes to use a Third Party caterer who complies with the CenterPlace
policies in effect for third party caterers at the time.
C. Special Events. For up to five Special Events in CenterPlace during each calendar
year, subject to the discretion of the Director, the City reserves the right to permit an event presenter or its
designee to sell and/or give away food and beverages in connection with the Special Event presented.
D. Third Party Events. For all Third Party catered Events, an event presenter or its
designee may be allowed to provide food and beverages. An Event presenter will not be allowed to use
Contractor's equipment. Further, Contractor will not receive any revenue or commission for the City or an
event presenter who is given the right to sell and/or give away food and beverages in CenterPlace, nor will
Contractor pay any commissions to the City for sales made by an event presenter or its designee.
E. Administration. The Parks and Recreation Director (Director) or designee shall
administer and be the primary contact for Contractor.
F. Representations. The City has relied upon the qualifications of the Contractor in
entering into this agreement. By execution of this agreement, Contractor represents it possesses the ability,
skill and resources necessary to perform the work and is familiar with all current laws,rules and regulations
which reasonably relate to the services contracted for. No substitutions of agreed upon personnel shall be
made without the written consent of the City.
Contractor shall be responsible for the technical accuracy of its services and documents
resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Contractor shall
correct such deficiencies without additional compensation except to the extent such action is directly
Agreement for CenterPlace Food Services—Red Rock Catering-Page 1 of 6
attributable to deficiencies in City furnished information.
G. Modifications. The City may modify this agreement whenever necessary or
advisable. The Contractor will accept modifications when ordered in writing by the Director or designee.
Compensation for such modifications or changes shall be as mutually agreed between the parties.
2. Term of Contract. This agreement shall be in full force and effect upon execution and shall
remain in effect until December 31, 2010. There are up to five additional one year renewal options,which
may be exercised at the sole discretion of the City by the Director of Parks and Recreation. The City shall
notify the Contractor by November 1 of each year whether the following option year will be exercised.
Either party may terminate this agreement by thirty days written notice to the other party. In
the event of such termination, the City shall pay the Contractor for all work previously authorized and
satisfactorily performed prior to the termination date.
Contractor shall fulfill all contracts with third parties booked at CenterPlace prior to
termination as called for in this paragraph.
3. Event Pricing/Compensation.
A. Event Pricing. Event pricing by the Contractor shall be as set forth in the Event
Pricing,which is attached as Exhibit 2 and incorporated herein by reference.
B. Compensation. Payment by the Contractor shall be as set forth in the Compensation
Terms, which is attached as Exhibit 3 and incorporated herein by reference.
4. Facilities access and use. Access and use to the facilities shall be as set forth in Exhibit 4,
which is attached and incorporated herein by reference.
5. Payment. The City shall be paid as set forth in Exhibit 3.
6. Notice. Notice shall be given in writing as follows:
TO THE CITY: TO THE CONTRACTOR:
Name: Christine Bainbridge, City Clerk Name: Glover Mansion Events LLC, dba Red
Rock Catering
Phone Number: (509)921-1000 Phone Number: 509-459-0000
Address: 11707 East Sprague Ave, Suite 106 Address: 321 West 8th
Spokane Valley,WA 99206 Spokane,WA 99204
7. Applicable Laws and Standards. The parties,in the performance of this agreement,agree
to comply with all applicable Federal, State,local laws, ordinances, and regulations.
8. Relationship of the Parties. It is understood,agreed and declared that the Contractor shall be
an independent Contractor and not the agent or employee of the City, that the City is interested in only the
results to be achieved, and that the right to control the particular manner, method and means in which the
services are performed is solely within the discretion of the Contractor. Any and all employees who provide
Agreement for CenterPlace Food Services—Red Rock Catering-Page 2 of 6
services to the City under this agreement shall be deemed employees solely of the Contractor. The Contractor
shall be solely responsible for the conduct and actions of all its employees under this agreement and any
liability that may attach thereto.
9. Ownership of Documents. All drawings,plans,specifications,and other related documents
prepared by the Contractor under this agreement are and shall be the property of the City,and may be subject
to disclosure pursuant to RCW 42.56 or other applicable public record laws.
10. Records. The City or State Auditor or any of their representatives shall have full access to
and the right to examine during normal business hours all of the Contractor's records with respect to all
matters covered in this contract. Such representatives shall be permitted to audit,examine and make excerpts
or transcripts from such records and to make audits of all contracts,invoices,materials,payrolls and record of
matters covered by this contract for a period of three years from the date final payment is made hereunder.
11. Insurance. The Contractor shall procure and maintain for the duration of the agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor,its agents,representatives, or employees.
No Limitation. Contractor's maintenance of insurance as required by the agreement shall not be construed to
limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types
described below:
1. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office(ISO)form
CA 00 01 or a substitute form providing equivalent liability coverage. If necessary,
the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors and personal injury and advertising injury. The City shall be
named as an insured under the Contractor's Commercial General Liability insurance
policy with respect to the work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
B. Minimum Amounts of Insurance. Contractor shall maintain the following insurance
limits:
1. Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of$1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less
than$1,000,000 each occurrence, $2,000,000 general aggregate.
Agreement for CenterPlace Food Services—Red Rock Catering-Page 3 of 6
C. Other Insurance Provisions. The insurance policies are to contain,or be endorsed to
contain,the following provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Contractor's insurance coverage shall be primary insurance as respect
the City. Any insurance, self-insurance, or insurance pool coverage maintained by
the City shall be excess of the Contractor's insurance and shall not contribute with it.
2. Cancellation of Contractor's insurance shall be governed by either:
a.the policy shall be endorsed to state that coverage shall not be cancelled by
either party, except after thirty days prior written notice by certified mail,
return receipt requested,has been given to the City, or
b. the Contractor shall provide at least 30 days prior written notice by
certified mail,return receipt requested of a cancellation.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
E. Evidence of Coverage. As evidence of the insurance coverages required by this
contract,the Contractor shall furnish acceptable insurance certificates to the City at the time
the Contractor returns the signed contract. The certificate shall specify all of the parties who
are additional insureds,and will include applicable policy endorsements,and the deduction or
retention level. Insuring companies or entities are subject to City acceptance. If requested,
complete copies of insurance policies shall be provided to the City. The Contractor shall be
financially responsible for all pertinent deductibles, self-insured retentions, and/or self-
insurance.
12. Indemnification and Hold Harmless. The Contractor shall defend,indemnify and hold the
City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees,arising out of or in connection with the performance of this agreement,
except for injuries and damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115,
then,in the event of liability for damages arising out of bodily injury to persons or damages to property caused
by or resulting from the concurrent negligence of the Contractor and the City,its officers,officials,employees,
and volunteers,the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It
is further specifically and expressly understood that the indemnification provided herein constitutes the
Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of the agreement.
13. Waiver. No officer,employee,agent or other individual acting on behalf of either party has
the power,right or authority to waive any of the conditions or provisions of this agreement. No waiver in one
instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded
in this agreement or by law,shall be taken and construed as cumulative,and in addition to every other remedy
provided herein or by law. Failure of either party to enforce at any time any of the provisions of this agreement
Agreement for CenterPlace Food Services—Red Rock Catering-Page 4 of 6
or to require at any time performance by the other party of any provision hereof shall in no way be construed to
be a waiver of such provisions nor shall it affect the validity of this agreement or any part thereof.
14. Assignment and Delegation. Neither party shall assign,transfer or delegate any or all of the
responsibilities of this agreement or the benefits received hereunder without first obtaining the written consent
of the other party.
15. Subcontracts. Except as otherwise provided herein, the Contractor shall not enter into
subcontracts for any of the work contemplated under this agreement without obtaining prior written approval of
the City.
16. Confidentiality. Contractor may,from time to time,receive information which is deemed by
the City to be confidential. Contractor shall not disclose such information without the express written consent
of the City or upon order of a Court of competent jurisdiction.
17. Jurisdiction and Venue. This agreement is entered into in Spokane County,Washington.
Venue shall be in Spokane County, State of Washington.
18. Cost and Attorney's Fees. In the event a lawsuit is brought with respect to this agreement,
the prevailing party shall be awarded its costs and attorney's fees in the amount to be determined by the Court
as reasonable. Unless provided otherwise by statute, Contractor's attorney fees payable by the City shall not
exceed the total sum amount paid under this agreement.
19. Entire Agreement. This written agreement constitutes the entire and complete agreement
between the parties and supercedes any prior oral or written agreements. This agreement may not be changed,
modified or altered except in writing signed by the parties hereto.
20. Anti-kickback. No officer or employee of the City,having the power or duty to perform an
official act or action related to this agreement shall have or acquire any interest in this agreement, or have
solicited, accepted or granted a present or future gift, favor, service or other thing of value from any person
with an interest in this agreement.
21. Business Registration. Prior to commencement of work under this agreement,Contractor
shall register with the City as a business.
22. Severability. If any section,sentence,clause or phrase of this agreement should be held to
be invalid for any reason by a court of competent jurisdiction,such invalidity shall not affect the validity of any
other section, sentence, clause or phrase of this agreement.
23. Exhibits. Exhibits attached and incorporated into this agreement are:
1. Request for Proposals to Provide Food Services for CenterPlace,with Addendums 1 and 2;
2. Event Pricing;
3. Compensation Terms;
4. Facilities Access and Use;
5. Insurance certificates.
IN WITNESS WHEREOF,the parties have executed this agreement this day of
Agreement for CenterPlace Food Services—Red Rock Catering-Page 5 of 6
, 2010.
CITY OF SPOKANE VALLEY: Contractor:
, City Manager Owner
Tax ID No.
ATTEST: APPROVED AS TO FORM:
Christine Bainbridge, City Clerk Office of the City Attorney
Agreement for CenterPlace Food Services—Red Rock Catering-Page 6 of 6
Exhibit 1
pore
Valley
11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206
Parks and Recreation 509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org
October 17, 2008
ATTENTION: All Proposal Holders
ADDENDUM NO. 1
RFP No. 08-01
Request for Proposal to Provide Food Services for CenterPlace
City of Spokane Valley Parks and Recreation Department
The following corrections/clarifications are hereby made a part of the Request for
Proposal Document. All proposal submitters are required to base their submittal upon
the information furnished in this addendum; and acknowledge receipt of this addendum
as required in the Request for Proposal.
GENERAL CLARIFICATION OF SUBMITTAL PACKAGE:
A completed submittal packet should contain the following:
-All items listed in Section 3.1 Proposer Capability — A through J
-Appendix A — Commission Proposal signed
-Copy of the RFP
-Copy of any Addendums
Four copies of the completed submittal packet are to be submitted as described on
page 6 under Section 3.4 Submittal Format.
Addendum #1 1
City of Spokane Valley Parks and Recreation Department
CenterPlace Food Service RFP
Exhibit 1
THE FOLLOWING SECTIONS OF THE REQUEST FOR PROPOSAL FOR THIS
PROJECT ARE AMENDED AS FOLLOWS:
SECTION 1.3.3
MINIMUM MANDATORY REQUIREMENTS
Item #4 — Replace existing wording with the following: Firm must hold a Washington
State Business License. Firm must also meet one of the following two criteria: Firm
must hold a Spirits license or the ability to obtain one within 6 months of the award of
the contract OR Firm must be able to obtain liability insurance with a liquor liability
endorsement.
SECTION 3.2
PROPOSED COMMISSIONS
Second Paragraph — Change first sentence to read: Please include an annual pro-forma
for each year of the six year contract.
END OF ADDENDUM NO. 1
Addendum #1 2
City of Spokane Valley Parks and Recreation Department
CenterPlace Food Service RFP
Exhibit 1
Request for Proposal to Provide Food Services
for CenterPlace
City of Spokane Valley, Washington
Parks and Recreation Department
2426 N. Discovery Place
Spokane Valley, WA 99216
The City of Spokane Valley is requesting Proposals for Food Services for
CenterPlace operated by the City of Spokane Valley. The Vendor will supply food
services necessary to complete all catering requirements described in section 2.0
of this proposal.
This work is currently not under any contract.
Interested and qualified caterers who have successfully demonstrated their ability
to provide similar services at comparable facilities are invited to submit
proposals.
All questions and comments will be reviewed and changes/addendums will be
posted on the City website. Hard copies will be mailed upon request.
1.1 Objective: The objective of this Request for Proposals (RFP) process is to
solicit sealed proposals to establish a contract(s), through competitive
negotiations, to provide food services for CenterPlace.
1.2 General Information: The City of Spokane Valley has a population of 88,280
residents and covers a geographic area of over 35 square miles. The City of
Spokane Valley incorporated in March 2003.
CenterPlace is owned by the City of Spokane Valley and operated by the Parks
and Recreation Department. It is a 54,000 sq. ft. regional event, senior and
community facility. There are over 30 rooms in the facility including (but not
limited to) the kitchen, Great Room, Fireside Lounge and other smaller meeting
rooms. Typical facility operating hours are 7:00AM — 10:00PM Monday-Thursday
and 7:OOAM-12:OOAM Friday, Saturday & Sunday. Hours subject to change.
1.3 Selection Process: The selection process will be comprised of the following
components:
1. Establish Compliance
2. Review Proposals
3. Interview Finalists
4. Final Selection
1
Exhibit 1
The City of Spokane Valley will select a firm based on a combination of objective
and subjective criteria including but not limited to qualifications, experience,
menu selection, and commission paid to the City.
1.3.1 Step 1. Qualification of Proposals: Food Services Proposals will be
reviewed by a committee of 3 (three) or more staff members of the City. Food
Services Proposals not meeting the Minimum Mandatory Requirements (Section
1.3.3) will be deemed non-compliant by the committee will be eliminated from
further consideration.
1.3.2 Step 2. Evaluation: The selection committee will evaluate the proposals
based on written submissions and interviews. Criteria will include all aspects of
the proposals. The City of Spokane Valley reserves the right to rank all
proposals, along with reference checks, inspection of representative work and
other information as may be determined and select "finalists" in a manner
deemed in the best interest of the City. This includes but is not limited to a
combination of experience, qualifications, quality of submittals, menus with
pricing strategies and proposed commissions.
The City will have sole discretion in judging the most qualified firm and awarding
the contract. The City reserves the right to issue addendums to this Request for
Proposals at any time. The City reserves the right to accept or reject any and all
submittals and to withdraw or revise the selection process at any time. The
decision by the City shall be final, and there is no further recourse or appeal.
1.3.3 Minimum Mandatory Requirements:
1. Firms submitting must have a minimum of 3 years of service/experience
in the food services industry similar in nature and scope to those described in this
RFP. Representative work should include experience or capabilities in all aspects
of food services.
2. Firm must demonstrate knowledge and compliance of federal, state and
local laws and regulations.
3. Successful firm will be required to obtain a City of Spokane Valley
business license.
4. Firm must hold a Washington State Master Business License with a
Spirits license or have the ability to obtain it within 6 months of award of contract.
5. Submission of a complete proposal as outlined in this request.
RFP does not obligate the City to accept or contract for any expressed or implied
services.
1.3.4 Vendor's Cost to Develop Proposals: RFP does not obligate the City to
pay any costs incurred by respondents in the preparation and submission of a
proposal.
Exhibit 1
2.0 CONTRACT EXPECTATIONS: The expectation of the City of Spokane
Valley CenterPlace Contract is to provide food services for local and regional
groups which utilize the facility. The vendor will need to provide examples of
menus with various pricing strategies to meet the needs of CenterPlace guests.
Acceptable standards will produce a high level of customer service and quality
food. The vendor will be required to inspect and monitor their own product. The
vendor is expected to guarantee that all requirements as will be agreed upon and
set forth in the final contract are met. A representative of the vendor shall
communicate or be available for communication on a daily basis on weekdays
and be able to be reached on weekends.
Expectations include full compliance with all applicable state and local laws and
licensing requirements.
2.1 Catering: The successful bidder will have the opportunity to provide
non-exclusive catering services to events held at CenterPlace. The City's
intent is to award this Food Services contract to one preferred vendor, however,
groups would still have the ability to provide their own food or choose a caterer
from our preferred list. Subcontracting is not allowed except where specifically
approved by the City in writing. Catered events will range from continental
breakfasts to served dinners, for both formal and informal settings. In 2007, 228
catered banquet events were served at CenterPlace. There were 405 meetings
which also occurred at our facility which may or may not have had catered food.
2.1.1 Dining Facilities:
Seating Capacity
Great Room 350
Small Dining Room 50-100 (rented separately or with Great Room)
Fireside Lounge 150
Meeting Room 106 15
Meeting Room 108 45
Meeting Room 109 100
Meeting Room 110 45
Meeting Room 111 45
Auditorium 105 (finger foods only; plated meals not allowed)
Executive Conference Room 50
2.1.2 Commercial Kitchen: The caterer would have full access to the
Commercial Kitchen. Caterer would be responsible for ensuring cleanliness of
the kitchen after each event.
Exhibit 1
2.2 Vendor Responsible for all Support Facilities: The City of Spokane Valley
will not provide large equipment storage, work space or office space as part of
this contract. The vendor will be responsible for providing all support facilities at
their own location.
Vendor will also be responsible for maintaining the cleanliness of the kitchen
facilities which will include tableware, equipment, prep surfaces and floors.
2.3 Contract Term: This work will be awarded by contract to one preferred
vendor. The contract term shall be for a period of one (1) year with five (5) one-
year renewal options which may be exercised by the Parks and Recreation
Director at his/her sole option. Either party may terminate the contract with a
minimum of 30 days notice. The contract shall commence on or about January 1,
2009. The contract manager for the City of Spokane Valley shall be the Parks
and Recreation Director or their designee.
2.4 Equal Opportunity Requirements: The City is an equal opportunity
employer and requires all vendors to comply with federal and state policies and
regulations concerning equal opportunity.
2.5 Business Registration: The Vendor awarded the contract must be
registered to do business with the State of Washington and with the City of
Spokane Valley.
2.6 Customer Service: There is a high degree of customer service involved in
this contract. Vendors will communicate with CenterPlace staff and customers
which rent space at CenterPlace for their events. Communication on a weekly
basis to the CenterPlace Customer Relations/Facility Coordinator will be
required.
The vendor will be expected to perform duties such as catering and cleaning up
during and after use of the facility.
The contractor shall communicate all problems, customer service issues,
questions, etc. on a daily basis with the CenterPlace Customer Relations/Facility
Coordinator. Following groups or special events, the vendor is required to inspect
the work areas and notify the Coordinator of any damage, excessive cleaning
required, etc.
2.7 Lost and Found: All lost and found items shall be turned in immediately to
CenterPlace staff. No lost and found items are to be removed from public
property. The City will be responsible for receiving calls and returning items to
the public. Items not claimed will be auctioned or otherwise disposed of in a fair
and appropriate manner. In no case will the items be returned to the finder unless
warranted by law.
4
Exhibit 1
2.8 Caterer Schedule: The expectations are that the vendor would be available
to provide services at the facility seven days a week if required. Vendor is
expected to work around public use and be courteous and respectful to all
clientele of CenterPlace at all times.
2.9 Service Levels Subject to Change: A reasonable attempt has been made
to provide an overview of anticipated work in this Request for Proposal. It should
be understood by Proposers that the City of Spokane Valley CenterPlace usage
is not static and facility use will fluctuate. Proposers should anticipate varying
use.
3.0 SUBMITTAL INFORMATION: All submittals become the property of the City
of Spokane Valley. All submittals become a matter of public record with the
exception of those parts of each proposal which are defined by the contractor as
business or trade secrets, and plainly marked as Trade Secret, Confidential, or
Proprietary.
Proposal should address each of the following:
3.1 Proposer Capability:
A. Cover letter, including overview of the organization including number of years
in food services business (minimum of 3 years of relevant food service
experience) signed by a representative authorized to make contractual
obligations.
B. Description of the facilities operated, annual sales for a period of at least three
(3) years.
C. Sample menus with pricing.
D. Proof of Spokane Regional Health District Catering Permit and copies of
facility inspection reports issued by health department for 3 years.
D. Provide financial statement showing your ability to provide the financing
necessary to cater events at CenterPlace.
E. Personnel: Hiring processes, background checks on employees, employee
supervision, and overview of employee standards, including dress standards and
training.
F. Communication/feedback processes with owner, include frequency and
method of day to day communication with owner. Communication can be through
a variety of methods but must include some level of routine face to face
communication between City and contractor.
5
Exhibit 1
G. Experience and methods for addressing customer complaints.
H. Copy of State of Washington Master Business License with spirits license or
letter stating willingness to obtain within 6 months of award of contract.
I. Statement of ability to meet insurance and bonding requirements:
o Worker's Compensation Insurance coverage.
o General Liability Insurance coverage in the amount of $1 million per
occurrence and $2 million in aggregate and proof of worker
compensation insurance in compliance with Washington State Law.
J. Discuss the challenges, problems, risks, concerns that you might foresee if
awarded this contract.
3.2 Proposed Commissions: Bidders must submit their proposed commission
rate as a percentage of sales for food and alcohol for the rooms listed below.
The commission proposed will be submitted on Appendix A:
Great Room/Small Dining Fireside Lounge Conference Rooms
Food % % %
Alcohol % % %
Please include an annual pro-forma for each year of the five year contract. The
pro-forma should include all projected income and expenses by category and
percent of sales as well as the projected commission to the City and your profit.
Be realistic in projecting your income and expenses.
Commission is to be calculated based on gross sales (receipts less sales tax).
3.3 Subject To Verification: All information submitted is subject to verification
by the City of Spokane Valley.
3.4 Submittal Format: Four (4) copies of the signed proposal shall be included.
All addendums issued by the City for this Request for Proposal shall also be
included.
Proposals shall be submitted in a sealed envelope addressed to City of Spokane
Valley, attn: Michael D. Stone, Director of Parks and Recreation, CenterPlace,
2426 N. Discovery Place, Spokane Valley, WA 99216. All sealed envelopes shall
also be clearly marked "CenterPlace Food Services Proposal."
3.5 Submittal Due Date: Proposals are due on or before 5 PM, Friday, October
31, 2008. Proposals submitted by facsimile or by other telecommunication or
electronic means will not be accepted. No exceptions will be made for proposals
6
Exhibit 1
submitted after the due date/time. Proposals may be withdrawn anytime prior to
the end of due date/time.
3.6 Proposer Responsibilities: The successful Proposer shall be responsible
for all services and required documents identified in this Request for Proposals.
The Proposer is responsible for making all necessary investigations and
examinations of documents, operations, and premises affecting performance of
the proposed Food Service Contract. Failure to do so will not act to relieve any
conditions or specifications outlined in the RFP. It is mutually agreed that the
submission of a proposal shall be considered conclusive evidence that the
Proposer has made such investigations and examinations.
4.0 MANDATORY PRE-PROPOSAL CONFERENCE: All prospective Proposers
must attend a mandatory pre-proposal conference. The conference will be held
at 10:00 AM, Friday, October 17, 2008, at CenterPlace, 2426 N. Discovery Place
Spokane Valley, WA 99216. The conference will include on-site inspection of
facilities conducted by Carol Carter our Community Relations/Facilities
Coordinator. Please R.S.V.P. to (509)688-0182.
4.1 Questions: The City of Spokane Valley acknowledges that this Request for
Proposal is comprehensive. Questions regarding the Request for Proposal will be
accepted verbally or in writing. Questions will be noted and the answers will be
distributed to all Proposers in possession of the Request for Proposal. Questions
or Requests for Information should be directed to Michael D. Stone, Director of
Parks and Recreation, City of Spokane Valley Parks and Recreation Department
at the address listed on page 1 of this document or at 509-688-0182.
4.2 Right to Award: The City of Spokane Valley reserves the right to award this
work in the manner deemed in the best interest of the City. The City shall be the
sole judge in determining the successful Proposer(s). The City reserves the right
to accept or reject any and all submittals and to withdraw or revise the Request
for Proposal process at any time. The decision by the City shall be final, and
there is no further recourse or appeal.
4.3 Severability: If any section, sentence, clause or phrase of this RFP shall be
held to be invalid, such invalidity shall not affect the validity of any other section,
sentence, clause or phrase of this RFP.
7
Exhibit 1
APPENDIX A
FOOD SERVICES - CENTERPLACE
SPOKANE VALLEY
COMMISSION PROPOSAL
SUBMIT THIS ENTIRE DOCUMENT, COMPLETELY FILLED OUT
AND SIGNED, IN ENVELOPE MARKED "COST PROPOSAL FOR
FOOD SERVICES".
The Proposer certifies that they have visited CenterPlace included in this
proposal and that they are familiar with catering.
All conditions and terms of the Request for Proposal, apply to this Commission
Proposal.
The Proposer certifies receipt of all addendums issued for this project including
No , , , ,
The Proposer agrees to perform all work as per the specifications and
Addendums.
The Proposer understands that the City of Spokane Valley intends to enforce the
specifications as presented. Any and all changes/clarifications deemed
necessary by the City of Spokane Valley will be made in writing by the City and
signed by both parties.
Cost Proposals are for a 12 month contract. In submitting a Commission
Proposal, Proposer acknowledges they are aware of all requirements outlined in
the Request for Proposal.
Note all exceptions.
Cite paragraph and
attach explanation.
8
Exhibit 1
PROPOSED COMMISSIONS:
Great Room/Small Dining Fireside Lounge Conference Rooms
Food
Alcohol
In witness hereto the undersigned has set his (her) hand this day of
, 2008
Name of Firm
Signature of Proposer
9
Exhibit 1
pore
Valley
11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206
Parks and Recreation 509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org
October 22, 2008
ATTENTION: All Proposal Holders
ADDENDUM NO. 2
RFP No. 08-01
Request for Proposal to Provide Food Services for CenterPlace
City of Spokane Valley Parks and Recreation Department
The following corrections/clarifications are hereby made a part of the Request for
Proposal Document. All proposal submitters are required to base their submittal upon
the information furnished in this addendum; and acknowledge receipt of this addendum
as required in the Request for Proposal.
GENERAL CLARIFICATION OF SUBMITTAL PACKAGE:
An issue has arisen regarding the mandatory pre-proposal conference in reference to a
potential respondent being unable to attend due to a traffic accident on his way to the
pre-proposal conference. The City of Spokane Valley Legal staff has issued an opinion
that the City cannot require potential respondents to attend a mandatory pre-proposal
conference meeting. Therefore all prospective Proposers are eligible to submit a
proposal. Minutes of the pre-conference meeting and a meeting handout are available
on the City's website.
END OF ADDENDUM NO. 2
Addendum #2
City of Spokane Valley Parks and Recreation Department
CenterPlace Food Service RFP
EXHIBIT 2 —EVENT PRICING
At the beginning of each contract year Red Rock Catering shall submit to the City, for
approval by the Director, the menus and prices which will be utilized by Red Rock
Catering for that year. This submittal is not intended to be a complete list of the menu
and beverage items which will be served by Red Rock Catering. The parties agree that
Red Rock Catering may create additional menu items to be added from time to time by
Red Rock Catering in response to customer demand. Red Rock shall exercise its best
efforts to maintain a pricing practice consistent with the pricing set forth at the
commencement of the agreement. Red Rock Catering shall maintain records supporting
the prices charged for new menu and beverage items.
The Director reserves the exclusive right to review and approve the cost of providing
services under this agreement, which specifically includes the prices charged for food,
beverages, concessions and catering. Red Rock Catering, pursuant to its reasonable
business judgment and in consideration of prevailing market conditions in similar
facilities located in the Spokane region, may request that the Director approve food,
beverage, concession and catering price changes with such approval by the Director
subject to his reasonable discretion.
To support a requested price change, Red Rock Catering shall provide the Director with a
written request, identifying the current and proposed prices, a survey of the prices
charged in similar types of facilities within comparable markets, and such other
information deemed relevant by the Director. Unless agreed otherwise, price changes
shall be effective thirty (30) days following approval by the Director.
Exhibit 2—Page 1 of 1
EXHIBIT 3 —COMPENSATION TERMS
Red Rock Catering agrees to pay the City as a commission the percentage of
monthly Adjusted Gross Receipts. Food at 15% for the Great Room, Small Dining
Room, Fireside Lounge and 10% for all conference rooms. Alcohol at 15% for the Great
Room, Small Dining Room, Fireside Lounge and all conference rooms.
Both parties have the right to annually review and confirm commissions for the
remaining years of the Agreement.
Subject to the approval of the Director, in the event Red Rock Catering provides
catering services other than for CenterPlace and utilizes the Premises or any equipment
therein, Red Rock Catering shall pay to the City five percent (5%) of Adjusted Gross
Receipts.
7.2 Date. The percentage of each month's Adjusted Gross Receipts shall be
computed and payment of the appropriate percentage sum shall be made by the 10th day
of each month based upon the preceding month's Adjusted Gross Receipts. Payment
shall be made to the City by delivery of a check to the Director.
7.3 Accounting Records. Red Rock Catering shall maintain accounting
records in accordance with generally accepted accounting principles and shall report
gross revenues and Adjusted Gross Receipts to the City. Reporting of Red Rock Catering
business activity in CenterPlace shall be monthly and shall separately set forth each
activity.
7.4 Adjusted Gross Receipts. Adjusted Gross Receipts for purposes of
establishing the base amount upon which the City is paid a fee is the total gross revenue
received by Red Rock Catering pursuant to this Agreement, excluding any applicable
sales tax paid; standard hospitality service charges and any service charges or premiums
charged in connection with the use of credit or debit cards.
Red Rock Catering shall, within ninety (90) days of the close of each calendar
year, submit to the City annual statements of Adjusted Gross Receipts and the rents
payable thereon, which statement shall be accompanied by an opinion of a certified or
licensed public accountant.
Exhibit 3 —Page 1 of 1
EXHIBIT 4—FACILITY ACCESS AND USE
A. Red Rock Catering is given non-exclusive permission to use and enter
designated areas of CenterPlace for the operation of catering and concession services as
defined in this agreement. The City shall permit Red Rock Catering to occupy the food
service area for the purposes set forth in this agreement. The food service area shall
mean those areas in CenterPlace which are designated or otherwise authorized by the
Director to be used for the operation of food services, which include, but are not limited
to, the kitchen, banquet areas, classrooms, Fireside Lounge or other small meeting rooms
where food and beverages may be consumed.
B. The City shall have the right to make inspections of the food service area
to ensure compliance with this agreement. Further, the City reserves the right of ingress
and egress through the food service area for the purpose of operating, maintaining and
inspecting CenterPlace. Red Rock Catering shall return the facilities to a clean and
sanitary condition at the end of each event.
C. In the event of third party damage or vandalism not the result of the
negligence of Red Rock Catering, the City will bear the cost of repair to CenterPlace and
equipment, and Red Rock Catering will bear its costs of repair to its facilities and
equipment including fixtures and furnishing installed by Red Rock Catering pursuant to
this agreement.
D. Within ninety (90) days from the date this agreement is in effect, Red
Rock Catering shall provide to the City an inventory of all furnishings, fixtures, or other
items of personal property used by Red Rock Catering in providing food services which
are provided by the City. This report shall further identify where the equipment,
furnishing, or other items are located, any damaged or defective items, as well as any
damages or defects noted in areas occupied and used by Red Rock Catering. Equipment,
furnishings, or fixtures, or other items in areas used thereafter by Red Rock Catering and
not identified in the above report shall be conclusively presumed to have been damaged
by Red Rock Catering, and Red Rock Catering shall promptly report and replace or repair
said damaged item or area at its sole expense. Red Rock Catering and the City are
responsible for the maintenance of their own equipment.
E. CenterPlace staff will set up, arrange and cover with tablecloth the tables
and chairs for banquet food services. The tables, chairs and related food service
equipment or materials shall be clean, in good working order and quality. Should Red
Rock Catering be required to provide persons to assist in setting up, taking down, dishes,
etc. the City agrees to pay the reasonable cost for such persons as mutually agreed.
F. Red Rock Catering shall, as may be requested by the City, open
concession stands during events, provided CenterPlace shall not be requested to open a
concession stand more than two (2)hours in advance of any event.
Exhibit 4—Page 1 of 2
G. Red Rock Catering shall provide an outside phone line and maintain it
throughout the duration of this agreement for CenterPlace catering inquires.
H. Red Rock Catering shall provide uniforms to be approved by the Director
and shall require its employees to wear such uniforms at all events at CenterPlace.
L Red Rock Catering shall respond to any CenterPlace caterer or event
referral within 24 hours or the next business day.
J. The City shall have access on a quarterly basis to review any customer
satisfaction surveys conducted by Red Rock Catering.
K. Red Rock Catering shall maintain outstanding customer service while on
the Premises with staff, customers and third party caterers.
L. Red Rock Catering shall have access and use of Room 133 for their office
and dry storage needs as well as use of one refrigerator and freezer.
M. Red Rock Catering and the City shall develop a communication and
meeting schedule that is mutually agreeable.
N. Keys for access to CenterPlace will be issued to Red Rock Catering by the
Director as necessary to allow for efficient event preparation.
Exhibit 4—Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 12, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Amendment to 2010 Fee Resolution
GOVERNING LEGISLATION: The current fee resolution is 09-015 which was passed
October 20, 2009, and became effective January 1, 2010.
PREVIOUS COUNCIL ACTION TAKEN: Each year the City Council passes a resolution to
adjust fees so that most city costs can be recovered for services provide to others. Staff
also recommends the deletion and addition of fees when conditions warrant the change.
BACKGROUND: Fees for 2010 were approved by the City Council on October 20, 2009.
Following the approval of fees it was noticed that there was one incorrect fee within the
Parks and Recreation Department section. Amending the fee resolution is necessary
since reservations are currently being taken for 2010.
1. Under Picnic Shelters — the rate listed of "$84 for five hours" should be changed to
"$50". Staff did not recommend an increase for 2010.
OPTIONS: Proceed with amending the 2010 fee resolution as suggested by staff OR
Provide additional direction to staff.
RECOMMENDED ACTION OR MOTION: Place the 2010 fee resolution amendment on
the January 19, 2010 council agenda for motion consideration.
BUDGET/FINANCIAL IMPACTS: These changes will have no net affect on City revenues
for 2010.
STAFF CONTACT: Michael D. Stone, Director of Parks and Recreation
ATTACHMENTS: None
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 12, 2010 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business new business ❑ public hearing
® information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Recommended changes to the Planning Commission Rules of
Procedure as follows:
The Planning Commission recommends making the following changes to its Rules of
Procedure:
• Changing reference of Ordinance No. 35 to the Spokane Valley Municipal Code
18.10
• Minor changes for clarification, removal of duplicate language,
• Moved section 14 (formerly 15) B from Conflict of Interest to section 7 Voting,
where it is more appropriate.
• Modified the order of business to match what is current on the agenda being
presented
• Deleted section 13, on the recommendation of the City Council. Council has
stated in the past the desire to maintain the sole right to create temporary
committees. Renumbered the rest of the sections.
• Changed the review time from every other year to odd numbered years.
GOVERNING LEGISLATION: Spokane Valley Municipal Code 18.10
BACKGROUND: The Rules of Procedure were updated last in June of 2006. The Procedures
currently state that they should be reviewed every other year. This was not done at that time
and they need to be amended to current code references, along with clarification of language,
one section has been deleted based on previous Council direction, one subsection has been
moved to a more appropriate section. The Planning Commission recommends approval of the
proposed changes as modified during their 12-10-09 Planning Commission meeting.
RECOMMENDED ACTION OR MOTION: None, this is an information only item.
BUDGET/FINANCIAL IMPACTS: NA
STAFF CONTACT: Kathy McClung, Director
ATTACHMENTS:
(1) Amended Text
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City of Spokane Valley
Planning Commission
RULES OF PROCEDURE
Updated 06-22-2006
Updated 12-10-2009
We, the members of the Planning Commission of the City of Spokane Valley, State of
IWashington, pursuant to the City of Spokane Valley Ordinance No. 35Municipal Code (SVMC)
18.10, do hereby adopt and publish the following Rules of Procedure
ORGANIZATION AND RULES OF PROCEDURE
1. Name
A. The "City of Spokane Valley Planning Commission," hereinafter referred to, as
the "Commission" is an advisory body created by the City Council for purposes
consistent with Ordinance No. 35SVMC 18.10.
2. Location
A. The Commission offices shall be the City Hall of the City of Spokane Valley.
3. Officers
Unless otherwise required by a vacancy in office, the Commission shall organize every
year in accordance with Ordinance No 35SVMC 18.10.
A. Officers of the Commission shall be elected from its membership; the officers
shall be Chair, Vice Chair, and other appropriate officers that the Commission
may choose to approve and appoint by majority vote.
B. The Chair shall preside over the Commission and exercise all powers incidental
to the office, retaining however, the full right as a member of the Commission to
propose motions, second motions and have a vote recorded on all matters of the
Commission.
C. The Vice-Chair shall, in the absence of the Chair from any meeting, perform all
the duties incumbent upon the Chair, and retain the full right as a member of the
Commission in the same manner as the Chair.
4. Secretary of the Commission
A. The Director of the Department of Community Development or his/her designee
shall serve as the Secretary to the Commission.
B. The Secretary shall provide for a recording of all Commission meetings, including
public hearings and shall ensure that summary minutes of all public hearings are
prepared and filed in the public record.
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C. The Secretary will conduct and record a roll call of the Commission members at
each meeting and public hearing and shall note for the record attendance at
study session
5. Election of Officers
A. Officers shall be elected at the first regular meeting in the 12th calendar month of
each year, by majority vote of the membership of the Commission. _Terms of
office shall run from January 1 until December 31 or until a successor has been
elected. No Commission member shall serve more than two full consecutive
terms as Chair of the Commission. No member shall serve as vice-chair for
more than two full consecutive terms.
B. A vacancy in any office will be filled by a special election, to be held at a
convenient time with a majority present. In the event that the office of Chair is
vacated, the vice-chair shall serve in that capacity until the required special
election is held. Any member of the Commission is eligible to fill the vacancy.
However, no member can hold two office positions.
6. Quorum
A. A quorum shall consist of four members of the Commission and no action can be
taken in the absence of a quorum except to adjourn the meeting to a subsequent
date. A quorum must be present for public hearings and study sessions.
7. Voting
A. The affirmative vote of a majority of those present shall be necessary for the
adoption of any motion or other general matter.
B. For the conduct of business dealing with matters, which require adoption or
changes to the City's Comprehensive Plan and the election of officers, at least
four affirmative votes must be cast. Each member of the Commission is entitled
to one vote but no proxy shall be allowed.
C. No member may participate or vote on a matter unless the member has been in .
attendance at all public hearings regarding such matter or has listened to the
taped recording of the public hearing and reviewed the written record of the
matter in question
8. Meetings
A. There shall be at least one regular meeting each month with additional meetings
scheduled as necessary. Regular meetings shall be scheduled_ on the 2nd and
4th Thursdays of the month, commencing at 6:00 p.m. and ending not later than
9:00 p.m. Meeting ending time can be extended by a majority vote of the
commission. Meetings may be used for general planning matters, study
sessions or public hearings as described below.
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1. Meetings on General Planning Matters. General planning matters to be
reviewed by the Commission will be typically be preceded by a study
session of the Commission to discuss the issues with Community
Development Department staff. Generally, no testimony from the public
shall be taken at a study session.
2. Public Hearing Meeting. A public hearing is a meeting wherein general
business and public hearing items, such as the Comprehensive Plan and
development regulations are discussed and decided.
3. Scheduled meetings may be canceled or convened at other times if
deemed necessary by the Chair or, in the absence of the Chair, by the
Vice-Chair. Notice of cancellation shall be given personally to
Commission Members and to the public by posting a notice at
Commission offices.
4. The recommended order of business for meetings is:
(a) Call to order by Chair.
(b) Pledge of Allegiance.
(c) Roll call by recording secretary.
(d) Approval of Agenda.
(e) Approval or amendment of minutes.
(f) Public Comment
-{#g) Commission Members Report
{gh) Administrative Report.
(iii) Commission Business.
a. Old Business
b. New Business
(i) Public Comment
(j) For the Good of the Order.
(k) Adjournment.
B. Planning Commission meetings shall be held in accordance with the
requirements of the Open Meetings Act, RCW Chapter 42.30.
C. Special meetings and study sessions may be called:
1. By the request of the Chair, or, in the Chair's absence, by the Vice-Chair.
2. By the written request of three or more members of the Commission.
3. By agreed motion of the Commission.
9. CONDUCT OF HEARINGS
A. Actions for a Planning Commission Public Hearing.
1. Prior to the start of the public hearing, the Chair may require that all
persons wishing to be heard shall sign in with the Secretary, giving their
names and addresses, the agenda item, and whether they wish to speak
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as proponent, opponent, or otherwise. Any person who fails to sign in
shall not be permitted to speak until all those who signed in have done so.
At any public hearing, persons who have signed in and wish to be heard
shall be given an opportunity to be heard. However, the Chair shall be
authorized to establish speaker time limits and otherwise control
presentations to avoid repetition. The Chair, subject to concurrence by
the majority of the Commission, may establish time limits and otherwise
control presentations. The Chair may change the order of speakers so
that testimony is heard in the most logical groupings, (i.e., proponents,
opponents, adjacent owners, vested interests, etc.)
B. The Chair introduces the agenda item, opens the public hearing, and announces
the following Rules of Order:
1. All comments by proponents, opponents, or the public shall be made from
the speaker's rostrum, and any individual making comments shall first
give his/her name and address. This is required because an official
recorded transcript of the public hearing is being made.
2. It is not necessary to be a proponent or opponent in order to speak.
If you consider yourself neither a proponent nor opponent, please speak
during the proponent portion and identify yourself as neither a proponent
nor an opponent.
3. No comments shall be made from any other location, and anyone making
"out of order" comments shall be subject to removal from the meeting.
4. Demonstrations, applause or other audience participation during or at the
conclusion of anyone's presentation are prohibited. It is distracting to the
Commission and persons testifying.
5. These rules are intended to promote an orderly system of holding a public
hearing, to give persons an opportunity to be heard and to ensure that
individuals are not embarrassed by exercising their right of free speech.
C. When the Commission conducts a hearing to which the Appearance of Fairness
Doctrine applies, the Chair (or in the case of a potential violation by that
individual, the Vice Chair) will ask if any Commission member knows of any
reason which would require such member to excuse themselves pursuant to the
Appearance of Fairness Doctrine. The form of the announcement is as follows:
All Commission members should now give consideration as to whether they
have:
(1) A demonstrated bias or prejudice for or against any party to the proceedings;
(2) A direct or indirect financial interest in the outcome of the proceeding;
(3) A prejudgment of the issue prior to hearing the facts on the record, or
(4) Had ex parte contact with any individual, excluding administrative staff, with
regard to an issue prior to the hearing. Please refer to Section 16(B) for more
specific information on how to proceed where there has been an ex parte
communication.
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If any Commission member should answer in the affirmative, then the
Commission members should state the reason for his/her answer so that the
Chair may inquire of administration as to whether a violation of the Appearance of
Fairness Doctrine exists.
CONDUCTING THE PUBLIC HEARING
The Chair announces the matter and opens the public hearing stating the date
and time.
The Chair allows staff to describe the matter under consideration and place
matters in the public record.
The Chair inquires as to whether Commissioners have any questions of staff. If
any Commission member has questions, the appropriate individual will be
recalled.
The Chair allows proponents, opponents and the public to offer testimony and
evidence on the pending matter. The Chair may allow Commission members to
ask questions of any person at the conclusion of their testimony.
At the conclusion of the public testimony, the Chair asks staff if there is_ any
additional information, testimony or evidence to submit for the record.
The Chair either closes or continues the public hearing. Additional testimony
may not be requested or considered after the closing of the public hearing,
unless the Chair declares the record open until a date certain for the purpose of
receiving written testimony or materials.
The Chair inquires if there is a motion by any Commission member. If a motion is
made, it shall be in the form of an affirmative motion._ Affirmative motions are
preferred to prevent "approval by default" of a failed negative motion. Following
the motion and its second, discussion occurs among Commission members.
The Chair inquires if there is any further discussion by the Commission
members.
The Chair inquires if there are any final comments or recommendations from
staff.
The Chair inquires of the Commission members if they are ready for the
question.
The Secretary records a roll call vote.
The Chair may direct staff to prepare findings for approval.
D. Pre-filing of testimony or evidence is encouraged and may be delivered to the
Department of Community Development in advance of a hearing.
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10. Agenda, Staff Reports and Minutes for Regular Meetings.
A. Typically, a copy of the agenda for every regular meeting of the Planning
Commission shall be sent to each member up to seven (7) days prior to the date
of the meeting.
B. If available, staff reports will be sent to Planning Commission members with the
agenda. Agendas and staff reports will be made available to applicants and the
public at the same time.
11. Minutes and Communications with the City Council.
A Minutes of all meetings shall be kept and the complete files of proceedings and
actions taken in connection therewith shall be considered the public record and
filed with the City Clerk.
The Secretary shall provide the Commission members with a set of minutes of
the previous meeting. These minutes shall be considered for approval by the
Commission at a regularly scheduled public meeting and upon approval shall
become part of the official record of action of the Commission. Minutes shall also
be transmitted as correspondence to the City Council for general information.
B The assigned City Council Liaison may attend meetings for the purposes of
communications with the Council as set forth in the "CITY OF SPOKANE
VALLEY GOVERNANCE COORDINATION MANUAL".
12. Recording of Meetings
Proceedings of all public hearings, meetings, study sessions and any special meetings
shall be recorded and retained. Proceedings of study sessions or workshops may be
recorded at the discretion of the Planning Commission Chair.
13. Temporary Committees
The Chair shall have authority to create temporary committees of one or more members
duties as examination, investigation and inquiry into one or more subjects of interest to
the Commission. No temporary committee shall have the power to bind the Commission
to the endorsement of any plan or program. The Chair may appoint citizens to
13 Code of Conduct
A. Prohibited Acts. Members of the Commission are prohibited from:
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1. Acting in a manner, which would result in neglect of duty, misfeasance or
malfeasance in office.
2. Acting in a manner that intentionally disrupts Commission meetings.
3. Missing six (6) or more regularly scheduled meetings or study sessions in
a 12-month period without such absence being excused by the
Commission.
4. Using his or her position to secure special privileges or exemptions for
himself, herself, or others.
5. Directly or indirectly giving or agreeing to receive compensation, gifts,
rewards, or gratuities from any source, except the City of Spokane Valley,
for a matter connected with or related to the services as a member of the
Commission, unless otherwise provided by law.
6. Accepting employment or engaging in business or professional activities
that he or she might reasonably expect would require or induce said
member to disclose confidential information acquired by reason of
membership on the Commission.
7. Disclosing confidential information gained by reason of his or her
membership on the Planning Commission or using such information for
his or her personal gain or benefit.
I 14 Conflict of Interest
A. Any Commission member having a direct or indirect interest in, or who would
benefit from any matter, shall disclose this interest and shall, if deemed
appropriate by that commissioner or required by law, refrain from participating or
voting on the matter.
B. No member may participate or vote on a matter unless the member has been in
taped recording of the public h wring and reviewed the written record of the
matter in question.
15 . Appearance of Fairness
A. The Commission shall adhere to the applicable requirements of the appearance
of fairness doctrine, RCW Chapter 42.36.
B. During the pendency of any quasi-judicial proceeding, no Commission member
may engage in ex parte communications with proponents or opponents about a
proposal involved in the pending proceeding, unless the Commission member:
(1) places on the record the substance of such oral or written communications;
and (2) provided that a public announcement of the content of the communication
and of the parties' right to rebut the substance of the communication shall be
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made at each hearing where action is taken or considered on the subject. This
does not prohibit correspondence between a citizen and Commission members if
the correspondence is made part of the record, when it pertains to the subject
matter of a quasi-judicial proceeding. (RCW 42.36.060)
I 16 Review of These Rules of Procedure
The Planning Commission shall review these rules of procedure on the first anniversary
of their adoption and every otherthe odd yearnumbered years thereafter. Any
amendments identified by the Planning Commission shall be forwarded to the City
Council for review and ratification.
KNOW ALL PERSONS BY THESE PRESENT:
That the undersigned Secretary of the Spokane Valley Planning Commission does hereby
certify that upon review and majority vote the above and forgoing rules have been duly adopted
by the members of said Commission.
BY:
Secretary of the Commission
Date:
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.o.0 Valleyx
2010 Legislative Agenda Adopted by Council October 13,2009
The following is the initial legislative agenda adopted by Council:
Eight Principle Items of Interest:
1.) Street utility enabling legislation: Council has seen several presentations regarding Spokane City
Councilman Al French's proposed street utility legislation and has previously shown support of the legislation.
The proposal enables legislation to allow local control and determination by city councils and local electorates
to decide if it is a tool they want to use in their community to attend to street maintenance functions.
2.) Increased state finding for the 911 system: Rates applied to telephone and other bills that generate revenue
for the 911 systems are set by state legislature and have not been revised for a long time. Many 911 centers are
advising their constituents that they are not able to hold a budget below the current revenues and have expressed
a need for state relief.
3.) Seek $300,000 for the acquisition of park and adjacent to the Park Road pool and Centennial Middle
School. Spokane Valley has a population of 89,440 people but only 172 acres of public parks—drastically
below the 6.25 - 10.5 acres/1,000population (559 – 938 acres) specified in the Parks Master Plan. Spokane
Valley has successfully partnered with the State Legislature in the acquisition and development of Greenacres
Park, adjacent to Central Valley School District's future elementary school. We want to ask the Capital Budget
Committee for support in replicating our success in co-locating public assets in under-served and economically
distressed neighborhoods.
4.) Law Enforcement District enabling legislation: Law enforcement needs and resources vary in jurisdictions
across the state like those for fire prevention and suppression. More tools are needed to best consolidate, deploy
and pay for law enforcement services. Use of fire districts has proven to be a viable system for the provision of
essential public services and many jurisdictions may derive benefit from providing law enforcement services
under a similar system.
5) Securing state funding for statewide communications interoperability infrastructure: Locally the citizens
have approved a sales tax increase that includes 1/10t of 1% for communication equipment; however, the
revenue is insufficient to fund all five items within that initiative. Interoperability is a statewide concern and
according to the Association of Washington Cities,there is a$400 million problem to be resolved.
6) Reasonable legislation related to the "cap and trade" provisions of climate control regulations under
consideration: Council has heard repeated reports on the climate control and change regulations being discussed
in Olympia as well as Washington D.C., using the term "cap and trade" in reference to efforts to reduce our
carbon footprint. We want to be aware of the options under consideration for regulatory for enactment.
7) Access to enhanced state fuel purchasing power. We have a desire to determine if there is a way to access
enhanced state fuel purchasing power related to the large amount of fuel purchased by state, county and city
organizations to operate government vehicles. Exploration of methods that aggregate governmental purchasing
power that may drive down the cost of the fuel purchases is warranted.
8.) Provide support for the Association of Washington Cities' legislative agenda items that serve the best
interests of the City of Spokane Valley.
Spokane Valley 2010 Legislative Agenda Page 1 of 1
D e c e m b e r 2 0 0 9
AWC Board adopts 2010 0/1M,
. . ASSOCIATION
legislative priorities OF WASHINGTON
CiiIE5
The governor and Legislature needed to close over a $9 billion deficit during the 2009 session.
The state now faces a new shortfall estimated at $2.6 billion that must be closed in the 2010
supplemental budget.The last time the state faced such a daunting gap was 25 years ago.
With that backdrop,the AWC Board of Directors adopted your 2010 legislative agenda last
week.It's an ambitious list.Success is going to be difficult.But we're already working the issues
and what will make a huge difference is your direct help.Your contacts from home create the
biggest,most significant impacts with legislators.
AWC's top priorities AWC remains open to alternative legislation that provides
equivalent funding.Please see more information regarding
City flexibility package
In 2009 AWC advanced a broad city flexibility package that stormwater funding in our fact sheet on our website at
eased restrictions and requirements in areas like: www.awcnet.org.
• Fiscal health Street maintenance utility—A city option
• Land use Just like the state's 18th amendment and the County Road
• Infrastructure Levy,cities want a permanent transportation funding source
• Community safety for basic street maintenance and preservation.Three out of
• Public records every four city transportation dollars depend on general fund
A big emphasis was placed on giving locals more authority transfers.Street funding competes with other city services
and flexibility with allocating existing revenues.Cities looked coming out of the general fund.
to what the state did in adopting its 2009-I I budget.The AWC proposes to create a street maintenance utility,
state gave itself flexibility as a way to deal with the state's similar to a sewer or water utility.With a city option utility,
fiscal stress.Why shouldn't cities have the same latitude,even charges are based on different types of trips made by users
if it was for a limited period? and what it costs the city to maintain and preserve its
This year,AWC continues to pursue ideas that give cities streets.Maintaining and preserving streets avoids costly
fiscal flexibility and cost effective options.Cities want to be reconstruction.When compared to other approaches
able to decide locally how to allocate our resources.We like increasing property taxes,the city option is far more
know what our communities want and we need the flexibility equitable.
to provide essential services in a way that makes fiscal sense. A successful utility starts with community awareness.
Please see more information regarding the city flexibility Extensive public involvement during the utility's creation
package in our fact sheet on our website at www.awcnet.org. helps broaden community support for the option.
Municipal stormwater funding Accountability measures help boost public confidence,
showing that funds will only be used for street preservation.
137 cities are impacted by Phase I and II NPDES stormwater
requirements and Puget Sound cleanup work.These cities
Please see more information regarding street maintenance
need a long-term state funding mechanism to help them utility in our fact sheet on our website at www.awcnet.org.
meet the stormwater requirements.AWC will aggressively continued
pursue ESHB 1 614 (from the 2009 session).The bill places
a barrel fee on unrefined oil—approximately $120 million a
year in revenue.
Association ofWashington Cities • 1076 Franklin St SE • Olympia,WA 98501 • www.awcnet.org
Other priorities
Brokered natural gas tax Pursue a change in population thresholds that
Pursue legislation addressing the Court of Appeals decision determine the availability of local funds and the
that: number of councilmembers for cities that host
• Impacts city collection of the brokered natural gas tax; correctional facilities
This bill affects the cities of Connell and Airway Heights.
• Clarifies the definition of use;and When a public facility like a state prison is located within a
• Ensures equal treatment between business and residential small city's boundaries,the increased population disqualifies
users. the city from receiving small city pavement and sidewalk
State budget— Continued appropriation of funds.The city also doesn't receive additional property or
committed state funds sales tax revenue to offset the loss.
Cities must continue to closely monitor the state budget, A city with a prison population increase is required to
watching over their continued allocation of state-shared expand its council,going from five to seven councilmembers.
revenues and state funds,including:
For the purposes of eligibility for small city pavement and
• Full mitigation for streamlined sales tax sidewalk fund and changing the number of council seats,this
• Continuation of the city-county assistance account bill gives cities the option of including or not including the
• Continuation of important shared revenues like the state correctional facility population.
criminal justice assistance account,liquor excise tax Increase existing grant and loan programs to stay
account and liquor revolving account current with construction inflation,including:
1
• Maintenance of nearly full funding for local public health Public Works Assistance Account (Public Works Trust
jurisdictions. Fund)—stormwater component,high growth area grants/
Fire hydrant general fund responsibility loans,housing component
In October 2008 the Supreme Court ruled that fire hydrants • Transportation Improvement Board
are a general government responsibility,paid for by the • WSDOT Highways and Local Programs (bicycle/
local government's general fund.Many water utilities now pedestrian programs)
cover the charges for this service.Cities with their own • MTCA (Model Toxics Control Act) funding for one-time
water utility must pay for the service out of their general
capital investments
fund.If they receive service from another city or water
utility district,they'll be billed by that jurisdiction.This adds Transportation Benefit Districts
a greater burden to each city's general fund.With many • Clarify that projects within a local capital facilities plan
questions still remaining over the ruling,AWC will pursue a are eligible expenses in aTBD instead of by reference;
legislative clarification. • Enable latecomer fees to be applied to projects not
"owned" by the TBD (i.e.a state highway);and
Oppose the requirement to tape executive
•
sessions and any restrictions of attorney-client Pursue repeal of the 10 year sunset on voter approved
privilege or attorney work product sales tax.This would allow bonding of this revenue
stream.
Pursue taxable bond issuance flexibility
Pursue pro-active public records proposals that The advent of Build America Bonds highlights the challenge
address some of the problems that accompany a city council (or other public entities) faces when investors
burgeoning public records requests sign up to purchase the bonds—the council frequently
AWC staff will work with other local government must approve the sale within minutes.Coordinating city
associations to identify proposals for 20 I 0. councilmember's schedules to pursue this action (and
potentially save taxpayer money) is problematic.
continued
Association of Washington Cities • 1076 Franklin St SE • OCympia,WA 98501 • www.awcnet.org
The proposed solution:Allow the city governing body to Climate change issues
adopt a bond ordinance or bond resolution,and delegate Action shifted to Congress and it's not anticipated that major
to an authorized representative the authority to finalize legislation will be introduced this session.AWC will look for
the maturity amounts,interest rates,etc—all within tight opportunities to facilitate local actions to address climate
parameters fixed by the governing body. change issues and impacts.Continue to defend against
mandates for minimum density around transit stations.
Funding for gang intervention and prevention
activities Land use/Gambling
• Support local tools and innovation for gang prevention Not likely that this issue will be addressed this session.
and intervention;seek sustainable,ongoing funding However,AWC will look for opportunities to defend cities'
for gang prevention and intervention,graffiti removal ability to fully ban gambling and seek legislation that provides
programs,and law enforcement suppression activities, cities the ability to zone and partially ban gambling facilities if
• Support the creation of new offenses for criminal gang the opportunity arises.
intimidation and school criminal gang intimidation and Puget Sound Partnership/Action Plan
sentence enhancements for gang-related offenses.
Possible legislation introduced to ban copper brake pads.
Limiting liability for local government AWC will monitor and support other ideas that help protect
• Continue to pursue reforms that limit joint liability for and restore the Sound's health with emphasis on need for
public entities,especially in the context of proposed long-term state funding.
expanded wrongful death claimants and damages;
Best Available Science help for smaller cities
• Continue to work to amend the law so that juries know
Pursue help for small cities to address BAS in their next
if a person involved in an injury accident was wearing his
update or defer requirement to update in the smallest cities
or her seatbelt;and
and towns that aren't growing (may be part of Flexibility
• Do not advance legislation relating to establishing a willful Package).
and wanton level of misconduct for emergency workers,
but support others who may wish to take the lead. Housing affordability
• Support legislation/budget ideas that address affordable
Public safety impacts of charging decisions and housing through infrastructure funding and new fiscal
expanding caseload and subject matter jurisdiction
incentives;
in municipal court
If additional cases are shifted to cities and municipal • Work with coalitions to identify and remove barriers to
courts,continue to insist on a reasonable increase and seek crating new affordable or workforce housing;
funding to assist with this new caseload and public safety • Oppose new mandates or pre-emptive zoning legislation;
implications of charging decisions.Require counties to charge and
misdemeanants in Superior Court,within the threshold limits • Closely monitor and respond to proposed reductions
for which they are responsible. in existing housing support programs for low-income or
disadvantaged residents.
Reform of annexation statutes and those dealing
with the role of cities,counties and special purpose Information to landowners on being in an
districts in urban areas unincorporated UGA
AWC will look for opportunities to advance any annexation AWC will consult with county assessors,seeking their
and/or governance reform if and when the opportunity support,and introduce legislation.
arises.Example:Joint planning in unincorporated urban UGA expansion in flood plains under certain
growth areas.
conditions
Follow-up to legislation from 2009 session.AWC will support
language worked out between Mt.Vernon and the bill's prime
sponsor (Rep.Scott White,D-Seattle).
continued
Association of Washington Cities • 1076 Franklin Sc SE • Olympia,WA 98501 • www.awcnet.org
Issues to endorse
E9 I I funding Communications infrastructure— Interoperability
Support efforts to: Example:Spokane region requires a communications
• Secure additional funding needed to keep pace with infrastructure investment ranging from $44 million to $88
advances in technology such asVolP,photos,video,instant million,including financing expenses.Area voters recently
messaging and text messages;and passed a one-tenth of one percent sales tax measure to
• Ensure the tax base is comprehensive by amending provide initial infrastructure funding as well as instituting a
the current statute to insure the tax is levied on all reverse 91 I system,providing sustenance to the 911 system
technologies. and augmenting a crime reporting system.The sales tax
measure does not raise enough revenue to implement all of
False alarm information the initiatives included in the successful ballot issue.Progress
Seek an exemption for false alarm information under RCW on the infrastructure depends on the region receiving federal
42,public records —City of Spokane
or state grants.
Amend public records disclosure requirements for Assault by vehicle
"complainants" Support Seattle as it works to amend current law to allow a
A City of Everett proposal that would allow the city local option for criminalizing"assault by vehicle."
to withhold a complainant's name whenever disclosure
endangers the complainant. Basic Law EnforcementTrainingAcademy (BLEA)
funding
Community Facilities Districts— Enabling AWC will continue to support additional BLEA funding
legislation to ensure that cities have adequate capacity to train new
• Cities create a CFD through an ordinance process. police officers and support appropriate and effective training
• Essentially an LID,but enables the funding of methods.
infrastructure outside of the defined area.
City access to criminal background checks for
• Developer imposes tax—the tax is not part of the city's
license enforcement
tax capacity.
Support legislation that would authorize the state patrol to
Permanently fund the Community Economic conduct criminal background checks,including NCIC access,
Revitalization Board (CERB) for for-hire license applicants when requested by the city.
Seek permanent revenue for CERB and support technical
corrections.CERB authority was modified in 2008-- it retains Photo-enforcement authority
a 75% rural/urban split for the first$20M appropriated. Support legislation to broaden and clarify authority for cities
$20M and over is a 50%/50% rural/urban split. to use photo-enforcement.
State brownfield redevelopment funding Water/sewer districts:Utility taxes and
EPA provides assessment grants on a nationally competitive assumptions
basis,and the State's Brownfields revolving loan program is For many years,AWC opposed efforts by districts to
$5.9 million federally-funded.However,assessment grants eliminate the authority of cities to assume (takeover) all or
are too few,and loans do not work for everyone,especially portions of districts serving cities.For the past several years,
municipal governments.Increasing the state's program and districts opposed efforts by AWC to allow cities served in
adding a grants component will clean up the environment whole or part by districts to charge city customers a utility
and generate new development,infilling,and higher tax tax.A compromise has been reached that would allow a city
revenues. to impose the utility tax,but if in the future an assumption is
sought in that city,it may be done only by a vote of district
customers.
continued
Association ofWashington Cities • 1076 Franklin St SE • Olympia,WA 98501 • www.awcnetorg
i I
Annexation to fire protection district Outdoor burning in cities and towns under 5,000 in
AWC will endorse legislation amending RCW 52.04.061 to population
allow cities with population exceeding 100,000 to annex to a AWC will work with cities and DOE to help small cities
fire protection district. develop programs allowing them to dispose of residential
yard waste by ways other than burning,and continue to work
with legislators to evaluate how small cities can deal with
residential yard waste issues.
Issues to strongly defend against
B&O tax/business license fee Mandating that cities allow tent cities
Oppose any changes advanced that further negatively impact Continue to defend local authority to impose reasonable
local B&O tax revenues. conditions on tent cities,understanding that cities are not
seeking authority to refuse to allow tent cities within their
Utility lien authority boundaries.
Defend against proposals to eliminate the utility lien
authority or the authority of cities to collect unpaid utility Oppose efforts to diminish current authority to
bills from property owners. access property for public safety,health and other
business purposes
No additional diversion from the Public Works Oppose preemption of local authority to conduct rental
Trust Fund
housing inspections.
Support more funding for infrastructure and economic
development— not the redirecting of existing funds.
Issues to monitor
Clean-up of disincorporation statutes Recommendations from the Courts of Limited
City of Spokane Valley is pursuing. Jurisdiction/Domestic Violence Work Group
Monitor any efforts to introduce legislation that was
Mitigating medical costs for offenders considered by this work group which will mandate new
Pursue state funding to help local jurisdictions pay for court responsibilities.A group reconvened in the 2009
offender medical costs;seek assistance with mental health interim to look at domestic violence issues.It may reappear
costs to reduce impacts on the criminal justice system. with recommendations like requiring municipal courts to
Funding for auto theft prevention authority issue domestic violence and anti-harassment protection
Monitor funding to ensure 2009-I I budget transfers are orders,and standardizing court hours and staffing.
one-time.Continue to support dedicated funds for auto theft Natural Resource Agency reform
enforcement. Monitor for opportunities to support or oppose legislative
Federal emergency management funding) or budget proposals from the Gregoire Administration
Communications interoperability focusing on streamlining state permitting and improving
Seek state and federal funding to meet interoperability customer service.
standards and reform of 91 I structure to address modern Water resources— Muni water law court case and
technology, other issues
Regulating guns on city property Monitor any proposals that modify existing municipal water
law.
Helping less"urban" cities prosper
Monitor and support proposals that provide less urban cities
tools they need to prosper.
Association of Washington Cities • 1076 Franklin St SE • Olympia,WA 98501 • www.awcnet.org