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2010, 07-06 Study Session MinutesMINUTES SPOKANE VALLEY CITY COUNCIL 1i X"01rI:]MOFIIIxlIII ltwl STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington Attendance: July 6, 2010 6:00 p.m. Councilmembers Staff Tom Towey, Mayor Mike Jackson, Acting City Manager Gary Schimmels, Deputy Mayor Mike Connelly, City Attorney Rose Dempsey, Councilmember Ken Thompson, Finance Director Bill Gothmann, Councilmember Neil Kersten, Public Works Director Dean Grafos, Councilmember Mike Stone, Parks & Recreation Director Brenda Grassel, Councilmember Rick VanLeuven, Police Chief Carolbelle Branch, Public Information Officer Absent: Chris Bainbridge, City Clerk Bob McCaslin, Councilmember Mayor Towey called the meeting to order at 6:00 p.m. Mayor Towey said that tonight presents an occasion to honor a citizen for the work done in realizing savings for numerous citizens, and he read the Proclamation declaring July 6, 2010 as "Richard Behm Recognition Day." Mr. Behm accepted the Proclamation with thanks to Council for the proclamation, and thanks to all others who contributed to this effort, and said that persistence really does pay off. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to excuse Councilmember McCaslin from tonight's meeting. Mayor Towey recognized County Commissioner Todd Mielke in attendance and thanked him for coming. ACTION ITEM: 1. Bid Award: 44 Avenue Pathway Project — Steve Worley It was initially moved by Deputy Mayor Schimmels and seconded to authorize the City Manager to finalize and execute the bid award contract for the 44`" Avenue Pathway Project to the lowest responsible bidder, Red Diamond Construction, in the amount of $270, 497.50. However, Deputy Mayor Schimmels then recused himself from this issue due to potential conflict of interest; and the motion was re -done by Councilmember Dempsey and Seconded by Councilmember Gothmann. Public Works Director Kersten said that of the two bids, Red Diamond was about 20% under the engineer's estimate; he explained that this project constructs the pathway along 44` Avenue and includes bike lanes, and is 100% paid from the grant; adding that the goal is to have the project completed prior to the start of the school year. Mayor Towey invited public comments; no comments were offered. Vote by Acclamation: In Favor: Mayor Towey, and Councilmembers Grassel, Dempsey, Grafos and Gothmann. Opposed: None. Abstentions: None. Motion carried. NON - ACTION ITEMS: 2. Spokane Regional Health District — Dr. Joel McCullough. Chief Medical Officer Spokane Regional Health District Chief Medical Officer Dr. Joel McCullough introduced himself, thanked council for the opportunity to speak, and acknowledged Councilmembers Dempsey and Gothmann and Commissioner Mielke for their work on the Board. Dr. McCullough explained that he just completed his first year anniversary here and said it has been an interesting year, starting with the issue of Council Meeting Minutes: 07 -06 -2010 Page 1 of 5 Approved by Council: 07 -27 -2010 H1N1 on his first day, and he said he has been on a roller coaster ride ever since. Dr. McCullough gave a brief history of the Health District and said this District is the only one in Spokane County; that they employ about 250 employees, and their primary mission is to provide a safer and healthier community. He said the perception is that the Health District provides health care to low income families but he said that is only part of what they do; he said they have over thirty different programs that work primarily to prevent illnesses before they begin, which he said is the focus of most programs. He further explained that the Health District is divided into five divisions including (1) Administration and Vital Records; (2) Community and Family Services, which includes the public health nursing program which includes family home visits to infants and pregnant women; (3) Disease Prevention and Response Services which includes a wide variety of activities such as public health clinics on HIV presentation and H1N1 public health preparedness; (4) Environmental Public Health for such issues as their food safety program and food worker permits; and (5) Health Promotion to address such things as tobacco prevention and control, and the Women, Infants & Children Program which serves about 24,000 clients annually and provides food vouchers and education to pregnant women and their infants. Dr. McCullough also mentioned the methadone program where they provide addiction treatment services, as well as the laboratory which includes different water testing, a clinical lab to test for TB and a variety of other conditions, and he said this District has the only regional health lab capable for testing for bio- terrorist agents. Dr. McCullough thanked Council for the invitation to speak tonight and said he looks forward to working within Spokane Valley and all of Spokane County to make a safer, healthier community. 3. Comcast Extension Ordinance - Mike Connelly City Attorney Connelly explained that this issue is identical to the extension approved about 60 days ago; and said there was a failure in anticipating the amount of time it takes to move an ordinance through Comcast's signature requirements; and he assured Council this will go through the process and will be signed; he said it is not a substantive but a procedural issue, and he would like to place this on an agenda for a first and second reading to get the documents returned; and again assured Council they will have it back prior to the deadline. There were no objections from Council to put this on a forthcoming agenda. 4. Budget Process Update — Mike Jackson/Ken Thompson City Manager Jackson said that he has placed copies of the 2011 Business Plan and budget worksheets at the dial in preparation for next week's retreat at CenterPlace; he encouraged council to read the descriptions as the focus will be on the line item detail with discussion about some of the budget numbers with the intent to move through the program descriptions and goals and move to the impacts to the three, six, and nine percent reductions; he suggested using the two documents together, emphasized that these are all draft documents and encouraged Council to contact him and/or Ken Thompson should there be any questions prior to the meeting. 5. Transportation Benefit District — Mike Connelly City Attorney Connelly distributed a handout on the latest legislative changes from AWC (Association of Washington Cities), and addressed the draft interlocal agreement included in the packet, dated February 26, 2010; he said that interlocal has some significant parts which allow the new entity to impose taxes pursuant to law, and he mentioned the four funding options that can be used, of (1) property tax, (2) sales tax, (3) annual vehicle fee up to $100, and (4) toll on specific roads. Mr. Connelly also stated that research was conducted, and if it is determined to split the fees based on vehicle registration, we can move in that direction as we are able to get data on the number of vehicles registered in our city; he said we can impose a fee up to $20.00 on vehicle tabs without going to a public vote; that within the last four or five months, he understands that the City of Spokane has considered the regional interlocal and they intend to move ahead with some kind of impact fee independent of a TBD (Transportation Benefit District). Mr. Connelly asked Council to let staff know if Council wants additional future information concerning a regional approach, or any other option. Commissioner Mielke was invited to speak. Council Meeting Minutes: 07 -06 -2010 Page 2 of S Approved by Council: 07 -27 -2010 County Commissioner Mielke explained that he was here earlier this spring and discussed the concept of a TBD, and said at that point, they were looking for input regarding the interlocal which was in draft form; he said they hope to partner with other jurisdictions in a regional effort and thinks that gives the benefit of consistency across the region; he said his Board asked if jurisdictions would be in support of that and if so, to move forward to negotiate an interlocal. Commissioner Mielke said that some wanted to see an interlocal prior to committing to move forward. Mr. Mielke discussed the statutes and process for forming a regional TBD, and said they are asking each jurisdiction to let the Board know of their intent to support the regional TBD. Mr. Mielke also mentioned that he received input from all but one or two jurisdictions and every local elected official indicated they wanted to see any amount of a license tab, put to a public vote, even though the requirement is only to put the issue on the ballot if the tab fee would be greater than $20.00; and said only one official wanted to reserve the $20.00 councilmanic option. In speaking to representatives from the business community, Mr. Mielke said they would support a comprehensive approach to address transportation, but didn't want to be "hit from all directions." Discussion followed concerning the percentage of jurisdictions needed to implement such regional TBD; of the possibility that the City of Spokane might move forward individually if the regional approach doesn't progress; of the preference of most jurisdictions to have any revenue source subject to a public vote; that the amount of a vehicle tab would need to be about $45.00 in order to generate the needed revenues (about $45 million) to adequately address transportation needs; that the most important issue facing local government in this area is roads and our transportation system; the difference of impacts on small versus large communities, including different formulas and how they were derived, including whether the numbers in Cheney do or don't consider Eastern Washington University students, whether those vehicles are registered from their area or others; the looming gap in our own City's road preservation budget and of the idea of giving up autonomy by allowing another taxing group authority to solve our problems. Councilmember Grafos said he prefers to postpone any discussion of a TBD until after next week's budget retreat, and said he is not in favor of a regional TBD at this time. Mayor Towey said he doesn't know what a local TBD would look like and he would like to see the information on a regional and a local and compare the two, and said he would be in favor of studying a "snapshot" of a local TBD. Deputy Mayor Schimmels said he doesn't like to raise money for a regional effort but feels we are too small of an area not to think regionally. Councilmember Gothmann suggested we need to look at our finances and ask staff to show information regarding the local, but to delay any such discussion until after the budget retreat. City Attorney Connelly said staff can gather information and compare the local with the regional concept, and to bring such information forward after the budget retreat, and all members of council appeared to agree. Councilmember Dempsey said she recognizes there is a responsibility to a larger community as we are not a lone entity, and said she would like to consider all different aspects. City Manager Jackson said that next week's budget retreat will primarily be discussion on the general fund and can touch on needs, but that a presentation is currently set for July 20 for public works to discuss the street preservation program; and he reminded everyone that capital and preservation needs are separate from the general fund; adding that staff will work on the local tab fee issue and bring that back to council for future discussion. 6. The Following were for information only and not reported or discussed: a. Truck Parking, Residential areas; b. CTA 04 -10 Code Text Amendment, Permitting Expansion of nonconforming Uses; c. Committee Vacancy: Spokane County Housing and Community Development Advisory Committee 7. Advance Agenda — Mayor Towey Deputy Mayor Schimmels announced he would be absent for the July 20 meeting and would like to have the Street Preservation Presentation topic moved if possible. Councilmember Grassel said she will be Council Meeting Minutes: 07 -06 -2010 Page 3 of S Approved by Council: 07 -27 -2010 absent for the July 27 meeting and would likewise like to have the panhandling issue moved. It was confirmed there will be no meeting August 3 so councilmembers can participate in National Night Out. 8. Council Check -in — Mayor Towey Councilmember Grafos, said as a point of order, he would like to take a minute to address remarks made to him at the last meeting by Mr. Gothmann. "Last week Mr. Gothmann insinuated once again from the dias that my motivation on this council was less than honorable, somehow dishonest, and that I was guided by my own financial interests. Mr. Gothmann, I do not have a problem with your weekly blather and bragging, but out of respect for your position as a council person before your next diatribe, poison e- mail release or sideshow for the cameras or press, you could at the very least disclose the fact that you are a very active and vocal member of the SVBA. Councilmember Dempsey said as a point of order, in our "governance manual, section 7 says `we believe that councilmembers set the tone for civic discussion and should set an example by (a) setting high standards of decorum and civility' and I would request that we do that. Councilmember Grafos, said point of order: "I have a right to speak in response to what Mr. Gothmann said last week, Rose." He continued his statement: "I chose to run for council not to promote the agenda of any special interest group but because I love this valley. I live here, employ people here, have taken financial risks here, worked and prospered and paid taxes here for over 40 years. You also made a big point of my involvement with the disincorporation movement and that I was a major financial donor to that movement. For a man who knows everything in the word you got it wrong again. I would like to give you and the rest of the council a copy of the letter signed by Dorothy Dieni, the Treasurer of the Citizens for Disincorporation, stating that I did not contribute money to the Citizens for Disincorporation and further states, and you can verify this fact with the PDC in Olympia. I did however, Bill, walk valley neighborhoods in that effort and I did speak with thousands and thousands of your fellow citizens. Many of the citizens who signed that petition may or may not have voted for disincorporation, but they wanted to exercise their right of petition which is guaranteed to them by the Constitution of the United States. We do this as Americans when we have an unresponsive government. Bill, you remember that right of petition. You and your fellow councilperson Mrs. Dempsey, made fun of recently on the Sullivan closure. I'm surprised that the man who knows everything didn't know that. After all, you brag about being on the governance committee and having written the governance manual for the city. I must have missed the chapter on self - importance and character assassination." Councilmember Dempsey, said, "again Mr. Mayor, I must protest, with a point of order. I don't consider this type of diatribe conductive to civil conversation." Councilmember Grafos said he is "responding to what Mr. Gothmann said and you said last week. And Mrs. Dempsey, the next time someone on this council attempts to re -visit or discuss an issue passed by yourself and the previous council, and you feel compelled to interrupt, make faces or put them down for questioning the wisdom of some prior council decision, please take a good look around. The previous council that made those decisions is no longer here. That is called an election. Thank you." Mayor Towey said he thinks that Mr. Grafos had a right to respond to Bill's statement at last council. Councilmember Dempsey said there is a difference between responding and being insulting. Councilmember Gothmann asked Mayor Towey for permission to speak, which he gave. Councilmember Gothmann said "I've been very careful to speak to speak the facts. Let's go down the list. I joined the SVBA only when they got involved with the videotaping, and frankly, have not been an active member of the SVBA; if anything, I've been one of the least active. Mr. Grafos indicates he was not a donor to the disincorporation. Forgive me if I misinterpreted, but I read in the paper that Mr. Grafos paid for some signature signers, and that was where that came from. I would suggest that Ms. Dempsey and Mr. Council Meeting Minutes: 07 -06 -2010 Page 4 of S Approved by Council: 07 -27 -2010 Gothmann spoke rationale and reasonably relative to Sullivan closure. It is reasonable to ask if someone is personally involved and is personally going around and gathering a petition; that's a reasonable question to ask. If you notice I'm very careful to disclosure any time we have anything that comes close to; I just think that is good ethics; and I think it's poor ethics not to disclose. I have not written the governance manual. The governance manual was written by the first assistant city manager, deputy city manager that we had here Stan McNutt, he wrote the manual. I have been on several committees where they have made minor changes, many of which, or some of which I would have to say I was not in favor of but it's the committee that makes that choice not an individual. I would certainly agree with Ms. Dempsey that there is no reason that we can't have rationale discussions. There's no reason to call anyone names, no reason to say that somebody is blathering; to me that is improper and should not be done. I was taught by my mother to be polite; on the other hand, I'm not afraid to tell the truth; and if you'll notice I'm speaking in a very calm manner, I'm not calling anybody any names, and I just think this is the right way to conduct business. Thank you Mr. Mayor." Deputy Mayor Schimmels said "we have had more personal attacks through the council and against staff in the last six months then we've ever had in the prior seven years. I would highly suggest that we do not mention anyone by name; look at our governance manual, that was put there for a reason; and if we don't like what's happening, get up and walk around or leave the building; but there's two sides of this story from last week and this week, and I don't believe that's part of what we should be doing here in front of the public, ever." Mayor Towey said "he certainly agrees with that; and said if we need to disagree, we need to disagree civilly; there is a line that we cross when we name names and name incidences where it's not substantiated. I think as a Council we need to take a deep breath and consider what we're doing and how we're doing it, and I would strongly agree with Gary on this one." 9. City Manager Comments — Mike Jackson City Manager Jackson said that staff will be working through the advance agenda to include items for the remainder of the year; and said there will also be opportunity for council to discuss a legislative agenda with the intent to adopt that about mid - August; and said as part of the annual budget process, Council generally sets goals in August, and said perhaps Council could start to think about goals for discussion to be included in the business plan. 10. EXECUTIVE SESSION: To evaluate the qualifications of applicants for public employment [RCW 42.30.110(1)(g)] It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into executive session for approximately 20 minutes to evaluate the qualifications of applicants for public employment, and that no action is anticipated thereafter. Council adjourned into executive session at 7:20 p.m. At 7:40 p.m., City Attorney Connelly announced that the Executive Session will continue for approximately another 20 minutes. Mayor Towey declared Council out of executive session at 8:00 p.m., and it was then moved by Councilmember Dempsey, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:01 p.m. f A E . Tomas E. Towey, Mayor stine Bainbridge, City Clerk Council Meeting Minutes: 07 -06 -2010 Page S of S Approved by Council: 07 -27 -2010 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 6, 2010 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Bid Award — 44 Avenue Pathway Project ( #0054) GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Adopted the 2009 -2014 Six Year TIP on June 16, 2008 which included the 44 Avenue Pathway Project; Adopted the Amended 2010 TIP March 30, 2010, which included this project. BACKGROUND: The City received two federal STP(Enhancement) grants for the design and construction of a pathway on the north side of 44 Avenue. Design work began in 2007 and two neighborhood meetings were held to review alternatives. The original 10' wide multi -use pathway concept was revised by city staff after listening to neighborhood input. The current project now consists of a 5' wide pathway with 4' bike lanes on both sides of the existing road. The project was originally planned to be constructed with Spokane County's West Ponderosa Phase II Sewer Project in 2009. However, the project was divided into two parts so construction of the County sewer project would not have to meet federal criteria. The 4 foot wide wide bike lanes were added between Woodruff Rd and Sands Rd as part of the sewer project last year. The remainder of the project is scheduled to be completed this August. This will include of a 5' wide pedestrian pathway on the north side of 44 Avenue from Woodruff Road to Bates Rd and on the south side between Bates Road and Sands Road; and 4' wide bike lanes along both sides of 44 Avenue from Van Marter Road to Sands Road. Contract documents were prepared by City staff; the project was advertised for bid on June 11; with bids scheduled to be opened on Friday, July 2. OPTIONS: 1) Award contract to lowest responsible bidder; 2) Provide additional direction to staff. RECOMMENDED ACTION OR MOTION" to authorize the City Manager to finalize and execute the bid award contract for the 44 Avenue Pathway Project to the lowest responsible bidder Red Diamond Construction in the amount of $ 270.497.50 BUDGET /FINANCIAL IMPACTS: The City of Spokane Valley received a Federal Enhancement Program grant for this project. The grant pays 100% of the total project cost up to $334,123. STAFF CONTACT: Steve M. Worley, P.E. —Senior Capital Projects Engineer Neil Kersten, AIA — Public Works Director 44th Avenue Pathway Project Project CIP No. 0054 Fed Aid No. STPE- 4010(001) BID OPENING DATE - July 2, 2010 10:00 A.M. Sp®ne 'fey �N. }LLD � WASH � $a 27s7E cls � eR� - ihi ► i si� '' Engineer's Estimate Red Diamond Construction Knife River ITEM NUMBER ITEM Unit TOTAL QUANTIT V UnitPrice Total Cost Unit Price Total Cost Unit Price Total Cost BASE BID - SCHEDULE A 1 Mobilization LS 1 $32,000.00 $32,000.00 $25,000.00 $25,000.00 $50,200.00 $50,200.00 2 Construction Surveying LS 1 $5,000.00 $5,000.00 $6,000.00 $6,000.00 $14,000.00 $14,000.00 3 SPCC Plan LS 1 $500.00 $500.00 $600.00 $600.00 $1,000.00 $1,000.00 4 Erosion Control LS 1 $500.00 $500.00 $1,500.00 $1,500.00 $4,225.00 $4,225.00 5 Project Temporary Traffic Control LS 1 $3,000.00 $3,000.00 $1,200.00 $1,200.00 $6,600.00 $6,600.00 6 Pedestrian Control And Protection LS 1 $3,000.00 $3,000.00 $750.00 $750.00 $1,100.00 $1,100.00 7 Clearing and Grubbing ACRE 2 $500.00 $1,000.00 $1,250.00 $2,500.00 $20,300.00 $40,600.00 8 Large Tree Removal EA 4 $500.00 $2,000.00 $800.00 $3,200.00 $1,300.00 $5,200.00 9 SawcutAC Pavement LF -IN 8280 $1.00 $8,280.00 $0.30 $2,484.00 $0.27 $2,235.60 10 Remove Asphalt Concrete Pavement SY 210 $2.00 $420.00 $0.80 $168.00 $8.50 $1,785.00 11 Remove Type C Curb LF 90 $3.00 $270.00 $4.00 $360.00 $8.50 $765.00 12 Remove PCC Sidewalk! Ddveway Approach SY 105 $5.00 $525.00 $6.00 $630.00 $14.25 $1,496.25 13 Remove PCC Curb & Gutter LF 90 $5.001 $450.00 $5.00 $450.00 $14.00 $1,260.00 14 Roadway Excavation Incl. Haul CY 520 $10.00 $5,200.00 $15.00 $7,800.00 $21.25 $11,050.00 15 Common Borrow Incl. Haul CY 595 $15.00 $8,925.00 $2.00 $1,190.00 $15.00 $8,925.00 16 Crushed Surfacing Top Course, 2 In. Depth SY 850 $6.00 $5,100.00 $4.00 $3,400.00 $8.25 $7,012.50 17 Crushed Surfacing Top Course 4 In. Depth SY 3000 $7.00 $21,000.00 $4.00 $12,000.00 $7.00 $21,000.00 18 Crushed Surfacing Top Course 6 In. Depth SY 1150 $10.00 $11,500.00 $9.00 $10,350.00 $11.25 $12,937.50 19 HMA Cl. 1/2 -Inch, Pq 64-28, 2 1n. Depth SY 2580 $20.00 $51,600.00 $13.40 $34,572.00 $13.25 $34,185.00 20 HMA Cl. 112 -Inch, Pg 64-28, 4 In. Depth SY 1150 $40.00 $46,000.00 $23.75 $27,312.50 $23.00 $26,450.00 21 Job Mix Compliance Price Adjustment CALC 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 22 Compaction Price Adjustment CALC 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 23 Asphalt Concrete Curb, Type C LF 1440 $5.00 $7,200.00 $5.00 $7.200.00 $4.00 $5,760.00 24 Seedin , Fertilizing and Mulching SY 2500 $2.00 $5,000.00 $0.80 $2,000.00 $1.00 $2,500.00 25 Sod Installation SY 100 $12.00 $1,200.00 $8.50 $850.00 $16.50 1 $1,650.00 26 Bark Mulch SY 5 $30.00 $150.00 $20.00 $100.00 $11.25 1 $5625 27 River Rock SY 30 $30.00 $900.00 $15.00 $450,00 $16.75 $502.50 28 Irrigation System Revisions EA 5 $500.00 $2,500.00 $500,00 $2,500.00 $315.00 $1,575.00 29 Cement Conc. Traffic Curb and Gutter LF 50 $18.00 $900.00 $20.00 $1,000.00 $13.70 $685.00 30 Remove and Replace Chain Link Fence LF 200 $5.00 $1,000.00 $17.00 $3,400.00 $25.00 $5,000.00 31 Cement Conc. Curb Ramp Type A4 EA 2 $1,000.00 $2,000.00 $400.00 $800.00 $1,125.00 $2,250.00 32 Cement Concrete Sidewalk SY 30 $35.00 $1,050.00 $40.00 $1,200.00 $36.00 $1,080.00 33 HMA Curb Ramp Dectable Warning Surface EA 104 $40.00 $4,160.00 $255.00 $26,520.00 $170.00 $17,680.00 34 Mailbox Support T 1 EA 5 $200.00 $1,000.00 $250.00 $1,250.00 $275.00 $1,375.00 35 Mailbox Support T e2 EA 7 $250.00 $1,750.00 $525.00 $3,675.00 $475.00 $3,325.00 36 Relocate Group Mailbox EA 2 $160.00 $320.00 $200.00 $400.00 $300.00 $600.00 37 Permanent Signing LS 1 $2,500.00 $2,500.00 $4,400.00 $4,400.00 $3,500.00 $3,500.00 38 Plastic Line LF 5200 $2.00 $10,400.00 $1.35 $7,020.00 $2.00 $10,400.00 39 Removing Paint Line LF 5200 $0.50 $2,600.00 $0.70 $3,640.00 $1.00 $5,200.00 40 Plastic Bic cle Lane Svmbol I EA 14 $200.00 $2.800.00 $71.00 $994.00 $45.00 $630.00 41 Segmental Concrete Retaining Wall SF 80 $20.00 $1,600.00 $40.00 $3,200.00 $37.00 $2,960.00 42 Block Retaining Wall SF 375 $24.00 $9,000.00 $30.00 $11,250.00 $37.00 $13,875.00 43 IMinorChanqe Calc 1 1 $1.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 44 Plastic Wide Line 77 $2.00 $11,200.00 1 $2.50 $14,000,00 $2.501 $14,000.00 Total Base Bid 1 $280,502.00 $242,317.50 $351,632.60 Calculation Errors corrected on Red Diamond Bid for Sch A Bid Items'! 9, 38 & 39. Engineer's Estimate Red Diamond Construction Knife River ITEM NUMBER ITEM Unit TOTAL QUANTIT Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost ADDITIVE ALTERNATE BID - SCHEDULE B 41 Remove CulverU Storm Drain Pie LF 40 $20.001 $800.00 $5.00 $200.00 $17.00 $680.00 42 JAbandon Existing Catch Basin EA 1 $1,250.001 $1,250.00 $100.00 $100.00 $1,100.00 $1,100.00 43 1 Permeable Ballast, 4 In. Depth SY 300 $15.001 $4,500.00 $7.00 1 $2,100.00 $16.50 $4,950.00 44 1 Plain St. Culy Pipe 0.064 In Th. 24 In, Diam. LF 25 $50.001 $1,250.00 $40.00 $1,000.00 $65.00 $1,625.00 45 Culvert Headwall EA 2 $500.00 $1.000.00 $500.00 $1,000.00 $1,100.00 1 $2,200.00 45 Solid Wall PVC Storm Sewer Pipe, 18 In. Diam. LF 60 $45.00 $2,700.00 $27.00 $1,620.00 $50.00 $3,000.00 46 Solid Wall PVC Storm Sewer Pipe, 12 In_ Diam. LF 30 $40.00 $1,200.00 $18.00 $540.00 $42.00 $1,260.00 47 Solid Wall PVC Storm Sewer Pipe, 10 In. Diam. LF 1 80 $38.00 $3,040.00 $26.00 $2,080.00 $32.00 $2,560.00 48 Existing Drywell Connection EA 2 $500.00 $1,000.00 $400.00 $800.00 $260.00 $520.00 49 Existinq Culvert Pipe Connection EA 3 $500.00 $1,500.00 $150.00 $450.00 $275.00 $825.00 50 Catch Basin Type 1 EA 1 $1,200.00 $1,200.00 $1,700.00 $1,700.00 $1,400.00 $1,400.00 51 Catch Basin Type 2, 48 In. Diam. EA 4 $1,500.00 $6,000.00 $1,700.00 $6,800.00 $2.100.00 $8,400.00 52 Drywell Type A EA 3 $3,500.00 $10:500.00 $2,000.00 $6,000.00 $2,400.00 $7,200.00 53 Spill Control Se arator EA 3 $350.00 $1,050.00 $100.00 $300.00 $340.00 $1.020.00 54 Ad Existin Manhole Catch Basin or D ell EA 6 $100.00 $600.00 $500.00 $3,000.00 $240.00 $1,440.00 55 Quarry Spalls 6Y 14 $1,000.00 $14,000.00 $35.00 1 $490.00 $37.00 $518.00 Total Additive Alternate $51,590.00 $28,180.00 $38,698.00 Engineer's Estimate Red Diamond Construction Knife River SCHEDULE BASE BID - SCHEDULE A $280,502.00 $242,317.50 $351,632.60 ADDITIVE ALTERNATE BID - SCHEDULE B $51,590.00 $28,180.00 $38,698.00 TOTAL $332,092.00 $270,497.50 $390,330.60 �N. }LLD � WASH � $a 27s7E cls � eR� - ihi ► i si� '' JANUARY 2010 Administration Vital Records Health Officer, Administrator ...... A Quick Guide to Our Phone:......... (509) 324 -1500 Programs & Services Toll -free: ....... (888) 535 -0597 The Vital Records Office is open gam- 4:45pm. TDD:........... (509) 324 -1464 324 -1601 Orders placed in person normally take just a few What is Public Health? Hours: Public health is an essential set of services guaranteed to all citizens. It is a network of local, state and national Monday— Friday 8am -5pm professionals working together for a safer and healthier community. From restaurant inspections and drinking (clinic and program hours may water safety, to health education, immunizations, and disease control and prevention, the Spokane Regional vary- please call ahead) Health District provides over 30 different programs and services to individuals, families and organizations Maintenance ................... across Spokane County. Location: Public Information (media contact) 1101 West College Avenue The Spokane Regional Health District is one of 34 local public health agencies serving Washington State's 39 Spokane, WA 99201 -2095 counties. Local public health agencies and the Washington State Department of Health (DOH) together make Order online at: www.srhd.org /links /certificates.asp up our statewide public health network. The Centers for Disease Control and Prevention (CDC) leads our national public health network. Programs by Under the leadership of Dr. Joel McCullough, who was appointed Health Officer in 2009, the Spokane Regional Health District now has approximately 250 employees at several locations and serves a population of more Division: than 400,000 in Spokane County. Administration & Vital Records , pg 1 A twelve- member Board of Health is the governing body of the Health District, uniting the cities and county in Community & Family Services .. pg 2 a cooperative effort to oversee all matters pertaining to public health, according to state law. The Board creates Disease Prevention & Response . pg 2 and promotes prudent health policy, ensures compliance with all applicable chapters of state law and invites Environmental Public Health ... pg 3 participation by all persons and organizations interested in public health. The Board adopts local ordinances Health Promotion ............ pg 4 and resolutions and approves budgets. Laboratory ................. pg 4 Methadone ................. pg 4 Agency Organization The Spokane Regional Health District is organized into seven divisions to best serve the diverse needs of our community. Details about the wide variety of programs and services offered by our agency is contained in this publication. For more information, please visit our website at: www.srhd.org Administration Vital Records Health Officer, Administrator ...... 324 -1501 Birth & Death Certificates Finance ...................... 324 -1511 The Vital Records Office is open gam- 4:45pm. Client Services (billing) ........... 324 -1601 Orders placed in person normally take just a few Human Resources .............. 324 -1558 minutes. A completed application must be received Job Line ...................... 324 -1506 to process your request. Each copy of a birth or death Information Systems ............. 324 -1513 certificate is $20, payable by cash, debit or credit Maintenance ................... 324 -1482 card, or money order. Public Information (media contact) . 324 -1539 Order by phone: 324 -1524 Regional AIDS Program .......... 324 -1551 Order online at: www.srhd.org /links /certificates.asp Additional information about our programs and services can be found on our website: www.srhd.org Environmer. --jl Public Health Division Food Safety Program • 324 -1560 ext. 2 Environmental health specialists work with the food service industry and our community to prevent food -borne illness, provide food worker education, food establishment inspections, investigate complaints and illnesses associated with food establishments, and much more. We permit over 2300 permanent retail food establishments and nearly 200 temporary food establishments each year. Food Worker Permits • 324 -1563 All food service employees in Spokane County who handle unwrapped foods or beverages are required to hold a current Washington State Food Handler Permit. Over 16,000 food service worker permits are issued annually. The permit is $10. Information about the required class and test are available on our website or by calling 324 -1563. LIVING ENVIRONMENT School Safety Program — 324 -1560 ext. 4 All public, private, and parochial schools (K -12) in Spokane County are routinely inspected for environmental health and safety issues. All plans for proposed remodeling or new construction of schools are reviewed, and health and safety concerns are investigated. School and community representatives serve on the School Advisory Committee to help guide School Safety Program activities. Water Recreation Program — 324 -1560 ext. 4 All public and semi - public water recreation facilities (pools, water slides, spas) are permitted and annually inspected for compliance with state water quality and safety regulations. Program staff investigate complaints and reported illnesses, review plans for remodeling or new construction, and work with partners on drowning prevention. Vector Program — 324 -1560 ext. 7 Environmental Health Specialists investigate reports of bites by dogs, cats, bats, ferrets and wild animals for the risk of rabies, working closely with animal control agencies. Program staff work with Health District epidemiologists to monitor illnesses contracted from ticks, mosquitoes and mice, and educate about methods to reduce the risk of disease through habitat control. Staff may also conduct surveillance for emerging animal and insect - carried diseases, including West Nile virus. Liquid Waste Program (Septic Systems) 324 -1560 ext. 1 Septic system designs for single family homes, small businesses, and apartment buildings (systems less than 3,500 gallons per day) are reviewed for compliance with regulations, permitted, and inspected after installation. Residential on -site sewage systems are issued a renewable three -year permit by the Health District; and a one -year permit for commercial systems. On -site sewage system inspection and maintenance is required, prior to permit renewal. We also provide as -built record drawings showing the location of the septic tank and drain field or other on -site sewage disposal system for a specific address or tax parcel number. To request a drawing, call the automated request line at (509) 324 -1546. ENVIRONMENTAL RESOURCES • 324 -1560 ext. 3 Solid Waste Program (Garbage) —All solid waste facilities and septic tank pump trucks in Spokane County are licensed annually and periodically inspected, according to the Solid Waste Handling Standards. This includes facilities and organizations involved in solid waste storage, collection, transportation, treatment, utilization, processing and final disposal. Fees are assessed, based on the type of facility and solid waste activity. Complaints of improper or illegal solid waste, animal waste or garbage on the ground are also investigated. Drinking Water (Private Wells) — We provide assistance to private well owners inquiring about water quality, odor, taste and contaminants. Environmental Health Specialists inspect new drinking water wells in Spokane County to assure they meet construction standards, and old or unused wells when taken out of service. Call 324- 1560 ext.6. Land Use Development — Specialists review new land subdivisions, conditional use permits and zoning changes for potential sewage disposal and water supply source issues. We provide findings and conditions for development to the appropriate planning jurisdiction. Site Hazard Assessment — Specialists evaluate sites identified by the Washington State Department of Ecology as hazardous, due to residual chemicals or toxins, and rank them to help establish clean -up priorities. Program staff also evaluate meth labs, clearing the site for safe occupation after cleaning by licensed contractors. Urban Waters Initiative — Specialists identify storm water drainages that enter the Spokane River and sample for contaminants. Specialists inspect businesses connected with these drainages to see how they manage their hazardous waste and intervene when hazardous materials are observed impacting these drainages. J u t y 2 0 1 0 1 rr Transportation Benefit OF WASH1NGT ASi �oN�TaN cl 1 iES District Legislation in Effect Through the cooperative efforts of the Association of Washington Cities (AWC) and the Washington State Associations of Counties (WSAC), significant legislation went into effect in 2007, which resulted in the most important local transportation tool for cities and counties in sixteen years — Transportation Benefit Districts (TBDs). Newly enacted 2010 legislation enhanced the TBD's authority. TBDs are independent taxing districts that can impose an array of taxes or fees either through a vote of the people or through district board action.TBDs are flexible -- they allow cities and counties to work independently or cooperatively on addressing both local and regional transportation challenges. Frequently Asked Questions Background In 1987, the Legislature created TBDs as an option for local governments to fund transportation improvements. In 2005, the Legislature amended theTBD statute to expand its uses and revenue authority. In 2007, the Legislature amended the TBD statute to authorize the imposition of vehicle fees and transportation impact fees without a public vote. In 2010, the Legislature amended theTBD statute again to clarify project eligibility, the use of impact fees, and sales tax expenditures, and make TBD governance more flexible. What is a Transportation Benefit District (TBD)? ATBD is a quasi - municipal corporation and independent taxing district created for the sole purpose of acquiring, constructing, improving, providing, and funding transportation improvements within the district. additional jurisdictions through interlocal agreements, then the governing body must have at least five members, including at least one elected official from each of the participating jurisdictions, or may be the governing body of a metropolitan planning organization if the TBD boundaries are identical to the boundaries of the metropolitan planning organization serving the district. What are the boundaries of aTBD? The boundaries of aTBD may be less than the boundaries of those jurisdictions participating in theTBD. For example, a county or city may choose to have theTBD boundaries identical with the county or city, or it may choose just to include a portion of the county or city. However, if aTBD chooses to exercise the tax authority that does not require a public vote (e.g. vehicle and impact fees), the boundaries of the TBD must be countywide, citywide, or unincorporated countywide. Who may create aTBD? The legislative authority of a county or city may create aTBD by ordinance following the procedures set forth in Chapter 36.73 RCW.The county or city proposing to create aTBD may include other counties, cities, port districts, or transit districts through interlocal agreements. Who governs theTBD? The members of the legislative authority (county or city) proposing to establish aTBD serves as the governing body of theTBD.The legislative authority is acting ex officio and independently as theTBD governing body. If aTBD includes Why create aTBD if the county or city legislative authority is the governing board? ATBD is an independent legal creature. Although aTBD has many of the powers of a county and city (impose taxes, eminent domain powers, can contract and accept gifts, etc.), - it is a separate taxing district. Additionally, by being a separate legal and taxing entity,TBDs have more flexibility. For example, more than one type of jurisdiction can be part of aTBD and the boundaries can be less than countywide or citywide. continued Association of Washington Cities • 1076 Franklin St SE • Olympia,WA 98501 a www.awcnet.org Can aTBD be created without imposing fees or proposing voter approved revenue options? Yes.A county or city takes legislative action through the ordinance process to create aTBD.The ordinance must include a finding that the creation of aTBD is in the public's interest, describe the boundaries of the TBD, and specify the activities or functions to be implemented or funded by the district.The county or city ordinance creating the TBD may also specify and authorize what fees or revenues that the TBD may pursue.TheTBD, acting in its own official capacity, has the authority to identify proposed fees or revenue options. Are TBD revenues required to be spent as they are collected? No.The governing body which creates aTBD must develop a plan that specifies the transportation improvements to be provided or funded by theTBD.As part of this plan, the TBD's governing board can indicate if the funds will be used immediately, or if they will be collected for a specified period, prior to spending the accumulated funds.Typically, funds that are collected for a specified period before being expended are used to fully fund large projects, when bonding, or serve as a match for state or federal funds that may only become available in a specified time frame. Does aTBD have to meet certain tests? There are three threshold tests for transportation improvements in aTBD: 1) the type of transportation improvement contained within the boundaries of the TBD, 2) whether the improvements are identified in any existing state, regional, county, city or eligible TDB jurisdiction's (port or transit) transportation plan and that the improvements are 3) necessitated by existing or reasonably foreseeable congestion levels. The definition of "congestion" does not have a set standard in law; each TBD has the discretion to tailor and make its own determination of congestion levels when implementing its TBD ordinance. What transportation improvements can be funded by aTBD? The definition of transportation improvements is broad.This can include maintenance and improvements to city streets, county roads, state highways, investments in high capacity transportation, public transportation, transportation demand management and other transportation projects identified in a regional transportation planning organization plan or state plan. In developing criteria for a transportation improvement, it can include one or more of the following: reduced risk of transportation facility failure and improved safety; improved travel time; improved air quality; increases in daily and peak period trip capacity; improved modal connectivity; improved freight mobility; cost - effectiveness of the investment; optimal performance of the system through time; and other criteria, as adopted by the governing body. Note: In 2010, cities within King County are specifically authorized to provide or contract for supplemental public transportation improvements to meet the mobility needs of the city, and may contract for such improvements with private and nonprofit entities and may also form public - private partnerships. If a jurisdiction uses the SEPA process to collect impact fees, would this preclude aTBD from using impact fees? No. However, the law requires the jurisdiction to provide a credit to commercial or industrial developments that are subject to SEPA, or transportation impact fees authorized under GMA.This is commonly called a "no double- dipping" provision. continued What revenue options doTBD's have? TBD's have several revenue options subject to voter approval: • Property taxes — a I -year excess levy or an excess levy for capital purposes; • Up to 0.2% sales and use tax; • Up to $100 annual vehicle fee per vehicle registered in the district; and • Vehicle tolls. Please Note:There are exemptions or unique requirements when using the vehicle fee or vehicle tolls. TBD's have two revenue options that do not require voter approval, but are subject to additional conditions: 1. Annual vehicle fee up to $20.This fee is collected at the time of vehicle renewal and cannot be used to fund passenger -only ferry service improvements. 2. Transportation impact fees on commercial and industrial buildings. Residential buildings are excluded. In addition, a county or city must provide a credit for a commercial or industrial transportation impact if the respective county or city has already imposed a transportation impact fee. Please Note: Foregoing a vote is an option only. A county or city still has the option of placing either the annual fee of up to $20 or the impact fees to the vote of the people as an advisory vote or an actual requirement of imposition. What are the additional conditions required to impose revenue options not subject to voter approval? To impose either fee, the TBD's boundaries must be countywide or citywide, or if applicable, in the unincorporated county. Vehicle Fees: When the Legislature revised the TBD authority in 2007 to enable councilmanic vehicle fees, it was intended to ensure a county-wide or regional approach for first consideration of this new option.That is why counties had the exclusive authority of the $20 vehicle fee for the first six months after enactment of the 2007 Iegislation.Today, a county that creates a countywide TBD (incorporated and unincorporated areas) and proposes to impose up to a $20 non -voted vehicle fee should first attempt to impose a countywide fee to be shared with cities by interlocal agreement. Sixty percent (60 %) of the cities representing seventy-five (75%) of the incorporated population must approve the interlocal agreement for it to be effective.The Legislative expectation is that if an interlocal agreement cannot be reached between a county and city or cities, the county is authorized to create a TBD and impose the fee only in the unincorporated area of the county. Credits must be provided for previously imposed TBD vehicle fees. Credits are not required for voter approved vehicle fees. Commercial and Industrial Transportation Impact Fees: ATBD that is either countywide or citywide must provide a credit for a commercial or industrial transportation impact fee if the respective county or city has already imposed a transportation impact fee.This is commonly called a "no double- dipping" provision. If we create a countywide TBD for the up to $20 vehicle fee, how is the revenue distributed to cities? The revenue must be shared according to the interlocal agreement.The law does not prescribe what the interlocal agreement contains. Consequently, the revenue can be shared by population, number of vehicles within each jurisdiction, project list, a combination of these, or whatever the county and cities can reach agreement on. What happens if a city imposes the up to $20 vehicle fee and then the county imposes a countywide fee without voter approval? The law requires TBDs to provide a credit for vehicle fees previously imposed by aTBD. continued For example, if a city was the first to create aTBD and impose a $20 vehicle fee and subsequently its county creates a countywide TBD imposing a $20 vehicle fee, the county TBD must provide a $20 credit against its fee for vehicles registered within the city.As a result, no fee would be collected by the county TBD from vehicles registered within the city. Additionally, the city would not be part of the interlocal agreement with the county or be included in the number /percentages needed for the interlocal agreement to be effective. However, if in the same example, the cityTBD imposed only $10 of the $20 vehicle fee and the countyTBD imposed a countywide $20 vehicle fee, only a $10 credit would be provided for vehicles registered within the city.The county TBD would collect $10 from vehicles registered in the city. Consequently, the county TBD would need to include the city in the interlocal agreement discussions and the city is included in the number /percentages needed for the interlocal agreement to be effective. If a county or city is considering the $20 vehicle fee, how does a county or city estimate revenues? Currently, no TBD has been in effect for an entire year and therefore revenue estimates and histories are incomplete. WhatTBDs around the state have learned to date: vehicles per household calculations vary significantly around the state. Statistical data shows that there tends to be about one vehicle per person in rural areas and 0.8 vehicles per person in urban areas. Another factor to strongly consider is seasonality; vehicles sales are not evenly distributed throughout the year and this will affect monthly receipts. Finally, a city or county must understand and recognize that other factors such as people failing to register their vehicles, and data accuracy can affect actual revenues when compared to forecasted revenues. What other requirements should I be aware of? Revenue rates, once imposed, may not be increased, unless authorized by voter approval. If project costs exceed original costs by more than 20 percent, a public hearing must be held to solicit public comment regarding how the cost change should be resolved. This is typically called a material change policy. The TBD must issue an annual report to include the status of project costs, revenues, expenditures, and construction schedules. TheTBD must be dissolved upon completion of the project(s) and the payment of debt service. Who has imposed aTBD? The cities of Lake Forest Park, Edmonds, Des Moines, Olympia, Prosser, and Shoreline imposed the $20 vehicle fee. Ridgefield and Sequim passed the 2/10% sales tax. Point Roberts and Liberty Lake formed TBD's prior to the legislative changes in 2005. Checklist For a checklist that highlights many of the important considerations when creating aTransportation Benefit District (TBD), please see www.awcnet.org /tbd. Eligibility requirements vary. For additional questions on Transportation Districts, please contact AWC staff Ashley Probart at ashleyp @awcnet.org Sheri Sawyer at sheris @awcnet.org. y ao-1 4) MR. MAYOR, AS A POINT OF ORDER, I WOULD LIKE TO TAKE A MINUTE TO ADDRESS REMARKS MADE AT THE LAST MEETING BY MR. GOTHMAN. LAST WEEK, MR. GOTHMAN INSINUATED ONCE AGAIN FROM THE DIAS THAT MY MOTIVATION ON THIS COUNCIL WAS LESS THAN HONORABLE, SOMEHOW DISHONEST, AND THAT I WAS GUIDED BY MY OWN FINANCIAL INTERESTS. MR. GOTHMAN, I DON'T HAVE A PROBLEM WITH YOUR WEEKLY BLATHER AND BRAGGING, BUT OUT OF RESPECT FOR YOUR COUNCIL POSITION, BEFORE YOUR NEXT DIATRIBE, POISONOUS EMAIL, OR SIDESHOW FOR THE CAMERAS AND PRESS, YOU COULD AT THE VERY LEAST DISCLOSE THE FACT THAT YOU ARE AN ACTIVE AND VOCAL MEMBER OF THE SVBA. IN FACT, YOU MAY WANT TO CHECK IF YOU NEED TO REGISTER AS A LOBBYIST WITH THE STATE OF WASHINGTON. I CHOSE TO RUN FOR COUNCIL NOT TO PROMOTE THE AGENDA OF ANY SPECIAL INTEREST BUSINESS GROUP, BUT BECAUSE I LOVE THIS VALLEY, LIVE HERE, EMPLOY PEOPLE HERE, HAVE INVESTED, WORKED, PROSPERED AND PAID TAXES HERE FOR OVER 40 YEARS. YOU ALSO MADE A BIG POINT OF MY INVOLVEMENT WITH THE DISINCORPORATION MOVEMENT AND THAT I WAS A MAJOR FINANCIAL DONOR TO THAT MOVEMENT. FOR SOMEONE WHO "KNOWS EVERYTHING IN THE WORLD" YOU GOT IT WRONG. I WOULD LIKE TO GIVE YOU AND THE COUNCIL A COPY OF A LETTER SIGNED BY DOROTHY DIENI, TREASURER OF CITIZENS FOR DISINCORPORATION STATING THAT DEAN GRAFOS DID NOT CONTRIBUTE MONEY TO THE GROUP AND FURTHER STATES THAT THIS CAN BE VERIFIED WITH THE PDC IN OLYMPIA. I DID HOWEVER, WALK VALLEY NEIGHBORHOODS IN THAT EFFORT AND DID SPEAK WITH THOUSANDS OF YOUR FELLOW CITIZENS. WHILE MANY WHO SIGNED THAT PETITION MAY OR MAY NOT HAVE VOTED FOR DISINCORPORATION, THEY WANTED TO EXERCISE THEIR RIGHT OF PETITION WHICH IS GUARANTEED TO THEM BY THE CONSTITUTION OF THE UNITED STATES. WE DO THIS AS AMERICANS WHEN WE HAVE AN UNRESPONSIVE GOVERNMENT. YOU KNOW, THAT RIGHT OF PETITION BILL THAT YOU AND COUNCIL PERSON DEMPSEY MADE FUN OF RECENTLY ON THE SULLIVAN CLOSURE ALONG WITH THE PERSONAL ATTACKS. EMU I'M SURPRISED THAT SOMEONE WHO KNOWS `EVERYTHING" MISSED THAT PARTICULAR "RIGHT." AFTER ALL, YOU BRAG ABOUT BEING ON THE GOVERNANCE COMMITTEE AND HAVING WRITTEN THE GOVERNANCE MANUAL. I MUST HAVE MISSED THE CHAPTERS ON SELF - IMPORTANCE AND CHARACTER ASSASINATION. AND MRS. DEMPSEY, THE NEXT TIME SOMEONE ON THIS COUNCIL ATTEMPTS TO REVISIT OR DISCUSS AN ISSUE PASSED BY YOURSELF AND THE PREVIOUS COUNCIL, AND YOU FEEL COMPELLED TO INTERUPT, MAKE FACES, OR PUT THEM DOWN FOR QUESTIONING THE WISDOM OF SOME PRIOR COUNCIL DECISION, PLEASE TAKE A GOOD LOOK AROUND. THE COUNCIL THAT MADE THOSE DECISIONS IS NO LONGER HERE. THAT'S CALLED AN ELECTION. THANK YOU m