06-008.00 Spokane County: Guaranteed Ride HomeAGREEMENT
THIS AGRF..FME --NIT, made and entered into this -day of }� and between the City of Spokane
Valley, having offices for the transaction of business at 11707 F. Sprague Avenue, Spokane Valley, WA 99206,
hereinafter referred to as the "Company," and Spokane County, a political subdivision of the State of
Washington, having offices for the transaction of business as West 1116 Broadway Avenue, Spokane,
Washington, 99260, hereinafter referred to as the "County" jointly hereinafter referred to as the "Parties."
WITNESSETH
W"RE —RE AS, the Washington State Legislatiu-e has adopted legislation codified in RCW 70.94.521 through 551,
the purpose of which is to improve air quality, reduce traffic congestion, and reduce the consumption of
petroleum fuels through employer -based programs that encourage the use of alternatives to the single- occupant
vehicle. for commute trips; and
WHEREAS, affected major employers throughout Spokane County have implemented Couunute 'T'rip
Reduction Programs at their worksites to achieve these goals; and
WHEREAS, it is the goal of Spokane County's Comunute ]"rip Reduction Office, as lead agency for the
implementation and administration of Commute Trip Reduction Programs at affected worksites, to establish,
enhance, and maintain cooperative partnerships to support CTR and T17M efforts by providing a broad range of
employer services to encourage employee use of commute alternatives; and
W1Ff11;RLAS, the availability of a Guaranteed Ride Home Progratn at affected worksites for use by their
employees in need of an emergency ride home is vital to the success of commute trip programs, and
WHEREAS, the Board of Spokane County Commissioners has authorized the County Engineer, or his
designee., to enter into this Agreement on their behalf.
NOW, TH..ItEFORE, for and in consideration of the mutual promises set forth hereinafter, the parties hereto
do mutually agree as follows:
Section 1_: PURPOSE OF THiS AGREEMENT
The purpose of this Agreement and Attachments A & B. which �-u•e incorporated herein, is to
define the responsibilities of the County and the Company under the County's Guaranteed Ride Home
Program," hereinafter referred to as "the Program."
This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter thereof- ; and
replaces any and all previous agreements or understandings, whether -w- ritten or oral, relating thereto.
Section 2: POLICIES AND SCOPE OF WORK
General policies for the usage of the Guaranteed Ride Home Prograun are outlined in Attachment A, and the
Scope of Work is defused in Attachment B, included by reference herein.
C06 -08
Section 3: F•'UNDiNG AND AT MENISTRATIVE FEES
The City of Spokane Valley, CTR- affected worksite located in the City of Spokane Valley; will be billed by the
Spokane County Commute Trip Reduction (CTR) Office on a quarterly basis for any usage of the Guaranteed
Ride Home Program. As is standard for each Company participating in the program, the City of Spokane Valley
will be assessed a semi- annual administrative fee; based on actual usage, to cover the administrative costs
incurred by the County. This fee will be added to any usage charges at six month intervals and will be in the
amount of 3% of actual charges incurred during the previous six month time period. This fee will be reflected
on the GRI-1 report received by the City of Spokane Valley.
Section 4: REPORTING
The County will use the GRH Program Database to generate and distribute a GRH Activity Report to each
participating employer on a quarterly basis. Interim reports will be provided upon request. The details of the
GRH Activity Reports are defined in Attachment A, Policies and Procedures, included herein.
Section 5: TRANSPORTATION SERVICE PROVIDER
The County will contract with Spokane Dispatch Seivices, Attaclunent C, to provide the guaranteed ride for the
Company's employee, who has been pre- approved by the Company's program coordinator or his /her designee.
Section 6: DURATION
The Program will commence immediately upon the effective date of this agreement and continue through June
30, 2007. The parties may extend this agreement on an annual basis, if agreed upon in writing by both parties.
Section 7: DESIGNATION OF ADMINiSTRATOR
The County hereby designates Spokane County's Transportation Demand Management Manager, as its designee
for the purpose of administering and coordinating the Coruuy's responsibilities under the terms of this
Agreement.
Section 8: PROGRAi7 C00RD1iNATOR
The employee transportation coordinator (ETC) and /or staff person designated by the Company to administer
the Program shall be responsible for the implementation and coordination of the Program at the Company
worksite.
Section 9: HOLD HARVIIXESS
It is understood and agreed that this Agreement is solely for the benefit of the parties hereto and gives no right to
any other party. No joint venture or partnership is formed as a result of this Agreement. Each party hereto
agrees to be responsible and assumes liability for its own negligent acts or omissions, or those of its officers,
agents or employees to the fullest extent of die law, and agrees to save; indemnify, defend, and hold the other
party harmless from any such liability.
Section 10: H- EADINGS
The section headings in this Agreement have been inserted solely for the purpose of convenience and ready
reference. In no way do they purport to, and shall not be deemed to, define, limit or extend the scope or intent
of the sections to which they appertain.
Section 11: MODIFICATION
The County and the Company may request changes in services to be performed. Any such changes that are
mutually agreed upon by the County and the Company shall be incorporated herein by written amendment of
this Agreement. It is mutually agreed and understood that no alteration or variation of the terms of this
agreement shall be valid unless made in writing and signed by the County designee and the Company program
coordinator, and that any oral understanding or agreements not incorporated herein, will not be binding.
Section 12: TERMINATION
Notwithstanding any provisions of this Agreement, either party may terminate this Agreement by providing
written notice of such termination, specifying the effective date thereof, at least thirty (30) days prior to such
date.
Section 13: COMPLIANCE WITH LAWS
The Parties hereto specifically agree to observe all federal, state and local law, ordinances and regulations
including, but not necessarily limited to, the Americans with Disabilities Act and Chapter 49.60 RCW, to the
extent that they may have any bearing on either providing any money under the terms of this Agreement or the
services actually provided under the terms of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the / S day of
006.
A REED TO.
Spokane Co
By
This document contains confidential tax information and
Title County En ig neer has been redacted pursuant to RCW 82.32.330.
You may petition for a review of our findings pertaining to any
City of Spokane Valley redacted or withheld documents pursuant to Spokane Valley
Municipal Code (SVMC) 2.75.080; and obtain judicial review
By pursuant to RCW 42.56.550.
Title
Taxpayer I.D. Number .
REDACT
Company Phone # 5 o ct ` c' 2.l -- 1O O C)
Attachment A
GRH Program Policies
A set of program policies have been established to ensure both consistency and effectiveness of Spokane's GRIT
Program. These policies are intended to be broad guidelines for the GRH Program, in recognition of the need
for operational decisions to be made by the employer in response to the unique needs of each worksite.
The GRH Program policies include the following:
1. Any employee who used an alternative form of transportation to the single occupant vehicle to arrive at work.
is eligible for a ride home in the case of an emergency.
2. Each GRH trip must be pre - approved by the GRH Program Coordinator or their designee at the worksite,
before the employee can use the program for an emergency ride home.
3. A GRH trip may be taken by an eligible. employee in the event of illness, other emergency situations that may
arise during the day, mandatory unplanned overtime or missing their normal ride due to reasons outside the
employee's control. The GR.H trip may include an emergency side trip, if pre- approved.
4. Limits on the number and length of GRH trips allowed per employee, per year, will be up to the discretion of
the employer. The recommendation is 6 trips per employee, per year with no limit on mileage.
5. Spokane County has the right to recover costs in the event of program abuse and to terminate an employer
from the program for repeated abuse.
6. Each participating employer must identify a GRH Program Coordinator and back -up coordinator for each
affected worksite. All GRH. Program Coordinators must attend /receive the GRII Program Orientation Course
provided by Spokane County, prior to implementing the GRH Program at their worksite(s).
7. A Spokane County employer affected by the CTR. Law can indicate interest in joining the GRH Program at
any time. The GIU-1 Agreement with an employer will be for at least a one -year duration.
8. Participating employers agree to inform all employees about the GRH Program, at least once /yr.
Attachment B
.Scope of Work
i. The County will:
1. Contract with Spokane Dispatch Services to provide guaranteed ride home transportation services to
participating employers, per Attachment C.
2. Develop, produce and provide collateral materials targeting interested and participating employers. These
materials will include, but are not limited to: a GRI -I Program Information Kit, an Employer Guide, and
Marketing Materials.
3. Develop and conduct GRH Orientation Course, including materials, for all Program and Fuck -up
Coordinators at participating worksites. Attendance is required, unless other arrangements have been Made with
the CTR staff, prior to implementation at a worksite.
4. Develop; produce and provide all necessary forms for use by the coordinators at their worksites, e.g., Pre -
Trip Checklist.
5. Develop and maintain a GRH database to monitor GRH Program usage and to track account transactions for
billing and reporting functions.
6. Generate and distribute a GRI-I Activity Report for each participating employer on a quarterly basis. The
report will include the following information: EmployerAN'ork.site, GRH Program Coordinator;` lame /Phone,
total trips used during report period and cumulatively, total trip cost; account due balance, and individual trip
detail. Interim reports will be provided upon request.
7. Assess a semi- annual administrative fee, based on actual usage, to be invoiced to the City of Spokane Valley
at six month intervals in the amount of 8% of actual usage during the previous six month time period.
8. Verify and approve monthly billings from Spokane Dispatch Services using employer's Pre -Trip Checklist,
post charges on Company's account in the database, and remit payment to Spokane Dispatch Services,
11. The Company will:
1. Submit payment to the Spokane County Commute Trip Reduction (CTR) Office on a quarterly basis for. any
GRH usage.
2. Designate a GR,H Program Coordinator and Back -Up Coordinator to coordinate the worksite GRH Program
and to authorize emergency trips. The coordinators name will be provided to Spokane Dispatch Services by the
County. The Company will also notify the County of any coordinator changes.
3. Register coordinators in required GRII Orientation Course prior to implementing the program at the
worksite, unless prior arrangements have been made with CTR. staff.
4. Make trip arrangements for their employee using the Pre -Trip Checklist.
5. Receive trip vouchers from Spokane Dispatch Services after GRA trip.
6. Submit Pre - "Trip Checklist form to the County by the 10th of the following month.
7. Educate employees who regularly use alternative transportation on the GRH services available, regularly
s. hiform all employees of the GRH Program at least once per year.
9. Assist the County in evaluating the GRH Program annually.
I
OV1LQ
No.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY, WASHINGTON
IN THE MATTER OF EXECUTING AN )
AMENDMENT TO THE AGREEMENT )
BETWEEN SPOKANE COUNTY AND )
SPOKANE DISPATCH SERVICES TO )
PROVIDE TRANSPORTATION ) RESOLUTION
SERVICES FOR EMPLOYERS )
PARTICIPATING IN SPOKANE )
COUNTY'S GUARANTEED RIDE HOME)
PROGRAM )
i WHEREAS, pursuant to the provisions of the Revised Code of Washington, Section
36.32.120(6), the Board of County Commissioners of Spokane County has the care of County
property and the management of County funds and businesses; and
t,
i
G
WHEREAS, pursuant to the Revised Code of Washington Section 70.94.521 the
legislature found that reducing the number of commute trips to work made via single occupant
vehicles is an effective way of reducing automobile- related air pollution, traffic congestion and
energy use and further that major employers have significant opportunities to encourage and
facilitate reducing single occupant vehicle commuting by employees; and
WI.IFREAS, affected major employers throughout Spokane County have implemented
Commute Trip Reduction Programs at their worksites to achieve these goals; and
WHEREAS, it is the goal of Spokane County's Commute Trip Reduction Office, as lead
agency for the implementation and administration of Commute Trip Reduction Programs at
affected worksites, to establish, enhance and maintain cooperative partnerships to support CTR
and TDM efforts by providing a broad range of employer services to encourage employee use of
commute alternatives; and
WHEREAS, the availability of a Guaranteed Ride Home Program best serves the needs
of affected employers; and
WHEREAS, the intent of chapter 70.94 RCW is to require local governments in those
counties experiencing the greatest automobile - related air pollution and traffic congestion to
develop and implement plans to reduce single occupant vehicle commute trips. Such plans shall
require employers at major worksites to implement programs to reduce single occupant vehicle
commuting by employees at major worksites; and
Pa .ee - 1
i
e '
W HEREAS, pursuant to Resolution 95 -0811 passed and adopted on the 11 th day of July,
1995 the Board of County Coinaiissioners executed an Agreement with Spokane Dispatch
Services pursuant to which Spokane Dispatch Services provides emergency ride home services
through contracts with individual owners of taxi services to County employers participating in
CTR Programs during the time frame commencing July 1, 1995 through June 30, 1996; and
WHEREAS, the Parties desire to extend the Agreement executed on the 11th day of
July, 1995 by Resolution No. 95 -0811 for an additional one (1) year time frame to and including
June 30, 2006.
NOW, THEREFORE, BE IT HEREBY RESOLVED, by the Board of County
Commissioners that the Chairman of the Board or a majority of the Board be and is hereby
authorized to execute the attached Amendment to the Agreement with Spokane Dispatch
Services pursuant to which Spokane Dispatch Services will provide emergency ride home
services to County employers participating in CTR programs, during the time frame
commencing July 1, 1995 to and including June 30, 2006.
J-t OPTED b the Board of County Commissioners of Spokane County, Washington
this,��l•��6//"��'��day •of,r ust 200
t UY �vMn9�.
s'o . Harris, Chair
•P
dd ielke, W'
's A`1"1'EST: st cis
M
Daniela Erickson
Clerk of the Board
Page - 2
ii
AMENDMENT NO. 9 TO AGREEMENT WITH SPOKANE CAB
S 0810
THIS AN[FNDMENT AGREEMENT, made and entered into this 16th day of August,
2005, by and between SPOKANE COUNTY, a political subdivision of the State of Washington,
having offices for the transaction of business at 1116 W. Broadway Avenue, Spokane,
Washington, 99260, hereinafter referred to as the "County" and SPOKANE DISPATCH
SERVICES, having offices for the transaction of business at 704 East Pacific, Spokane,
Washington 99202, hereinafter referred to as the "Company," jointly hereinafter referred to as
the "Parties."
WITNESSETH:
WHEREAS, pursuant to Resolution No. 95 -0811, the Parties entered an Agreement
dated July 11, 1995, pursuant to which Spokane Dispatch Services agreed to provide emergency
ride home services to County employers participating in CTR programs during the time frame
commencing July 1, 1995 through June 30, 1996; and
WHEREAS, pursuant to Resolution No. 96 -0690, the Parties entered into an amended
Agreement dated June 27, 1996, pursuant to which Spokane Dispatch Services agreed to provide
emergency ride home services to County employers participating in CTR programs during the
time frame commencing July 1, 1996 through June 30, 1997; and
WHEREAS, pursuant to Resolution No. 97 -0628, the Parties entered into an amended
Agreement dated June 24, 1997, pursuant to which Spokane Dispatch Services agreed to provide
emergency ride home services to County employers participating in CTR programs during the
time frame commencing July 1, 1997 through June 30, 1998; and
WHEREAS, pursuant to Resolution No. 98 -0529, the Parties entered into an amended
Agreement dated June 30, 1998, pursuant to which Spokane Dispatch Services agreed to provide
emergency ride home services to County employers participating in CTR programs during the
time frame commencing July 1, 1998 through June 30, 1999; and
WHEREAS, pursuant to Resolution No. 99 -0539, the Parties entered into an amended
Agreement dated June 22, 1999, pursuant to which Spokane Dispatch Services agreed to provide
emergency ride home services to County employers participating in CTR programs during the
time frame commencing July 1, 1999 through June 30, 2000; and
WHEREAS, pursuant to Resolution No. 00 -0603, the Parties entered into an amended
Agreement dated June 27, 2000, pursuant to which Spokane Dispatch Services agreed to provide
emergency ride home services to County employers participating in CTR programs during the
time frame commencing July 1, 2000 through June 30, 2001; and
Page - 3
WHEREAS, pursuant to Resolution No. 01 -0871, the Parties entered into an amended
Agreement dated September 11, 2001, pursuant to which Spokane Dispatch Services agreed to
provide emergency ride home services to County employers participating in CTR programs
during the time frame commencing July 1, 2001 through June 30, 2002; and
:. WHEREAS, pursuant to Resolution No. 02 -0729, the Parties entered into an amended
i Agreement dated July 23, 2002, pursuant to which Spokane Dispatch Services agreed to provide
! emergency ride home services to County employers participating in CTR programs during the
.. time frame commencing July 1, 2002 through June 30, 2003; and
WHEREAS, pursuant to Resolution No. 03 -0526, the Parties entered into an amended
Agreement dated June 3, 2003, pursuant to which Spokane Dispatch Services agreed to provide
emergency ride home services to County employers participating in CTR programs during the
time frame commencing July 1, 2003 through June 30, 2005; and
WHEREAS, pursuant to Resolution No. 04 -0783, the Parties entered into an amended
Agreement dated September 14, 2004, pursuant to which Spokane Dispatch Services through
contracts with individual owners of taxi services agreed to provide emergency ride home
services to County employers participating in CTR programs during the time frame commencing
July 1, 2005 through June 30, 2006; and
WHEREAS, the Parties desire to amend the Agreement executed on July 1, 2005, as set
forth hereinafter;
NOW THEREFORE, for and in consideration of the mutual promises set forth
hereinafter, the parties hereto agree that the Agreement entered into between the Parties on the
11 th day of July, 1995, pursuant to Resolution No. 95 -0811 is amended as follows:
Section 5: TERMS OF AGREEMENT. AMENDMENT AND TERMINATION
Add the following:
The Agreement shall be effective from July 1, 1995 to and including June 30, 2006.
Section 10: APPLICABLE LAW AND FORUM
Add the following:
The Parties hereto specifically agree to observe all federal, state and local law,
ordinances and regulations including, but not necessarily limited to, the Americans
with Disabilities Act and chapter 49.60 RCW, to the extent that they may have any
bearing on either providing any money under the terms of this Agreement or the
services actually provided under the terms of this Agreement.
Page - 4
J
r
1
WHEREAS, pursuant to Resolution No. 01 -0871, the Parties entered into an amended
Agreement dated September 11, 2001, pursuant to which Spokane Dispatch Services agreed to
provide emergency ride home services to County employers participating in CTR programs
during the time frame commencing July 1, 2001 through June 30, 2002; and
:. WHEREAS, pursuant to Resolution No. 02 -0729, the Parties entered into an amended
i Agreement dated July 23, 2002, pursuant to which Spokane Dispatch Services agreed to provide
! emergency ride home services to County employers participating in CTR programs during the
.. time frame commencing July 1, 2002 through June 30, 2003; and
WHEREAS, pursuant to Resolution No. 03 -0526, the Parties entered into an amended
Agreement dated June 3, 2003, pursuant to which Spokane Dispatch Services agreed to provide
emergency ride home services to County employers participating in CTR programs during the
time frame commencing July 1, 2003 through June 30, 2005; and
WHEREAS, pursuant to Resolution No. 04 -0783, the Parties entered into an amended
Agreement dated September 14, 2004, pursuant to which Spokane Dispatch Services through
contracts with individual owners of taxi services agreed to provide emergency ride home
services to County employers participating in CTR programs during the time frame commencing
July 1, 2005 through June 30, 2006; and
WHEREAS, the Parties desire to amend the Agreement executed on July 1, 2005, as set
forth hereinafter;
NOW THEREFORE, for and in consideration of the mutual promises set forth
hereinafter, the parties hereto agree that the Agreement entered into between the Parties on the
11 th day of July, 1995, pursuant to Resolution No. 95 -0811 is amended as follows:
Section 5: TERMS OF AGREEMENT. AMENDMENT AND TERMINATION
Add the following:
The Agreement shall be effective from July 1, 1995 to and including June 30, 2006.
Section 10: APPLICABLE LAW AND FORUM
Add the following:
The Parties hereto specifically agree to observe all federal, state and local law,
ordinances and regulations including, but not necessarily limited to, the Americans
with Disabilities Act and chapter 49.60 RCW, to the extent that they may have any
bearing on either providing any money under the terms of this Agreement or the
services actually provided under the terms of this Agreement.
Page - 4
•
Section 12: ADMINISTRATION
a. The County's key personnel shall be Aurora Crooks, or her designee.
BE IT FURTHER AGREED by the Parties hereto, that except for those changes
provided for hereinabove, all other terms, conditions and provisions set forth in that Agreement
entered into by the Parties on the 11 th day of July, 1995 by Resolution No. 95 -0811 shall remain
in full force and effect.
IN NVITNESS WHEREOF, the Parties hereto have caused this wnendment to be
executed the'day and year set forth hereinabove.
;�-� BOARD OF COUNTY COMMISSIONERS
o� c °�' "use, OF SPOKANE OLNTY, WASHINGTON
t Oe04O r. col; �2�
G L �
Y
P � p . Harris, air
IIAL
5tA o ielke Vice -
ATTE - ,
Mark Richar , Commissioner
By J
Daniela Erickson
Clerk of the Board
Paste - 5
SPOKANE DISPATCH SrRV1CPS
By:
r C oncon, Manager
1.
•
Section 12: ADMINISTRATION
a. The County's key personnel shall be Aurora Crooks, or her designee.
BE IT FURTHER AGREED by the Parties hereto, that except for those changes
provided for hereinabove, all other terms, conditions and provisions set forth in that Agreement
entered into by the Parties on the 11 th day of July, 1995 by Resolution No. 95 -0811 shall remain
in full force and effect.
IN NVITNESS WHEREOF, the Parties hereto have caused this wnendment to be
executed the'day and year set forth hereinabove.
;�-� BOARD OF COUNTY COMMISSIONERS
o� c °�' "use, OF SPOKANE OLNTY, WASHINGTON
t Oe04O r. col; �2�
G L �
Y
P � p . Harris, air
IIAL
5tA o ielke Vice -
ATTE - ,
Mark Richar , Commissioner
By J
Daniela Erickson
Clerk of the Board
Paste - 5
SPOKANE DISPATCH SrRV1CPS
By:
r C oncon, Manager