06-009.00 Spokane County: 2006 Sewer Construction Project Drainage Improvement Costst`
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Memorandum of Understanding
Between the City of Spokane Valley and Spokane County
Pavement Replacement Cost Sharing.and Drainage..Improvement.Casts
for~the 2006 Sewer Construction Program
WHEREAS the .City of Spokane Valley (the CITY) and Spokane County (the COUNTY)
desire to wor~C collaboratively to construct portions of the COUNTY's 2006 Sewer
Construction Program together with CITY paving and drainage improvement projects;
and
WHEREAS the CITY desires that~the roads impacted by the construction of~ sewers in
the 2006 Sewer Construction..Program be reconstructed-to the.full preconstruction width
for an improved roadway surface; and .
WHEREAS the. CITY also desires .that pavement replacement. work be extended in
some areas bgyond the limits of sewer construction;oand
WHEREAS the.CITY also desires that certain drainage improvements-be constructed:in
areas that will be impacted by .the COUNTY's 2006 Sewer Construction Program; and
WHEREAS th.e costs of such .full width- repaving,. .additional length of .road
reconstruction, and miscellaneous drainage improvements are not funded by the
COUNTY's Sewer Construction Program, and said costs will need to be paid by the
CITY; and
WHEREAS the 2006 Sewer-Construction Program includes-the Veradale Heights, Vera
Terrace, and Electric Railroad Sewer.Pcojects within the, limits.of.the CITY, .as identified
in the COUNTY's adopted Six-Year Sewer Capital Improvement Program 2006-2011.
NOW THEREFORE, the CITY and the COUNTY do hereby agree as follows:
1. Prior to the bid of each project; the COUNTY shall~.provide the CITY with a~ set of
project plans, together with cost estimates indicating the.extent of pavement removal
and replacement to be paid for by the COUNTY as a part of the sewer project. The
CITY shall review the plans and estimate, and shall advise the COUNTY regarding the
extent to which -the CITY desires to add pavement removal and replacement, as well. as
the speck drainage improvements-that the.CITY would like to make in conjunction with
the project.
2. The COUf~TY shall prepare bid documents that include the additional work that is
requested by the CITY. The CITY may request that the COUNTY include a Base Bid
Schedule and an Alternate Bid Schedule in the bid documents to allow for a more
accurate determination ~of the-true cost impact-of the additional work requested •by -the
CITY.
C06-09
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3. After the bids for a project are opened, .the COUNTY shall prepare the.bid tabulation
and provide a copy to the CITY on the day of the bid, together with a calculation of the
CITY's estimated share of the project cost based upon the unit prices submitted by the
low bidder. If the CITY then decides to proceed with the desired improvements, the
CITY shall provide a written notice ~to the COUNTY within three -days of the receipt ~of
the bid tabulation.
4. The CITY's maximum cost for the .three projects shall -not exceed $725,000 .for road
improvements and $1~40;000~for drainage improvements without~written authorization. by
the CITY. The COUNTY shall not proceed with any work that. would .increase the
CITY's cost to an amount. greater. than the total amount authorized. The estimated
CITY costs by project are presented in Table 1 below. The CITY and the COUNTY
recognize that .this .estimated .total .cost -is for .planning -purposes, and that the actual
amount will be based upon final quantities and actual contract prices.
5. If the CITY subsequently elects to .make .additions to the scope of -the project, .the
CITY shall request such additional. work in writing. A~ corresponding adjustment shall
then be made to the CITY's share of the cost based upon the resulting increase in pay
quantities and .the .associated contract .bid .prices. For work .items requested . by -the
CITY that are not covered by the contract bid prices, the COUNTY shall prepare a
change order for the CITY's review and acceptance prior to work items being
constructed. '
6. Upon substantial completion of each~.pcoject, the COUNTY will send an initial invoice
to the CITY for the CITY's portion of .the .cost.of roadway and. drainage improvements.
Upon execution of the .final- pay- estimate with. the contractor, the COUNTY shall prepare
and send a final invoice for any additional amounts payable by the CITY.
SPOKANE COUNTY:
By:
N. Bruce Rawls, County Utilities Director
CITY OF SPO¢CANE VALLEY:
By:
Dave Mercier, City Manager
Date:
_ .:.
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Date:
MOU -Pavement Replacement~Cost'Sharing an~'Drainage`Imptovement Costs Page'2 of 3
For the 2006 Sewer Construction Rrogram
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TABLE 1
City•of Spokane Valley Share
2006 Estimated Road & Drainage Improvement Costs
ro'ect Estimated
Road
Improvement
Costs Estimated
Drainage
Improvement
Costs
Electric Railroad $77,000 $52,000
Vera Terrace $241,000 $41,500
Veradale Heights $357,000 $37,000
Contingency ~ ~ $100,000 $19,500
Estimated Total Costs $775,000 $150,000
MOU -Pavement Replacement Cost Sharing and Drainage Improvement Casts Page 3 of 3
For the 2006 Sewer Construction Program
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Sporkane
Valley
1T707-E'Sprague Ave Suite-106 •-Spokane Va~tey~VVA'9920b
509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org
Kevin Cooke, P;F.
Public Works Buildi.n~, 4`t' Floor
1026 W Broadway Ave
Spokane, WA 99212
Re: Memorandum of Understanding
Pavement Replacement Cost Sharing and T~rainage-Improvements Costs .for the
2006 Sewer Construction Projects
Bear Mr. Cooke,
Enclosed you will f nd three (3) three copies of the Memorandum of Understanding for
Pavement Replacement Cost Sharing and Drainage lmprovement5 Costs for the 2006 Scwcr
Construction Pr~jects..Please.have-Bruce Rawls,-County Utilities~n.irector, review-and sign
all three copies. Upon•execution; retairrtwo.copies for your files, and return one copy to our
office.
Should you have any questions please do not hesitate to contact our office.
Sincerely,
Steve or ey, ., ent~
Public Works Departmen
ro~ec
Cc: Neil K.ersten, AIA, Public Works Director