06-011 Spokane County: Road Maintenance Services Return to: Daniela Erickson, Clerk of the Board
Board of County Commissioners
1116 W. Broadway
Spokane,Washington 99260
INTERLOCAL AGREEMENT FOR ROAD MAINTENANCE SERVICES
IN THE CITY OF SPOKANE VALLEY
(January I,2006—December 31,2006)
6 A.:•
THIS AGREEMENT, made and entered into by and between Spokane County, a
political subdivision of the State of Washington, having offices for the transaction of business at
1116 West Broadway Avenue, Spokane,Washington 99260, hereinafter referred to as"COUNTY"
and the City of Spokane Valley, a municipal corporation of the State of Washington, having
offices for the transaction of business at the Redwood Plaza, 11707 East Sprague Avenue, Suite
106, Spokane Valley, Washington 99206, hereinafter referred to as "CITY," jointly hereinafter
referred to as the "PARTIES." The COUNTY and CITY agree as follows.
SECTION NO. 1: RECITALS AND FINDINGS
(a) The Board of County.Commissioners of Spokane County has the care of County
property and the management of County funds and business under RCW 36.32.120(6).
(h) Counties and cities may contract with each other to perform certain functions which
each may legally perform under chapter 39.34 RCW(Interlocal Cooperation Act).
(c) 'The City of Spokane Valley desires to utilize the services of Spokane County for
the purpose of providing road maintenance services on the public rights-of-way in the City.
SECTION NO.2: DEFINITIONS •
(a) Agreement: "Agreement" means this Interlocal Agreement between the CITY
and COUNTY regarding road maintenance services.
(b) City: "CITY" means the City of Spokane Valley.
(c) County: "COUNTY"means Spokane County.
(d) Maintenance and Operations: "Maintenance and Operations" and "M&O" shall
mean (1) those class codes (3000-5999 and 7000-9999) used by Spokane County in its budgetary
Page t of 10
C06-11
process as prescribed by the BARS manual adopted by the State of Washington under chapter
43.88 RCW so long as such expenditures are directly attributable and proportionate to services
rendered to CITY under the terms of this Agreement.
(e) Services: "Services"means those services identified in Exhibit A-1.
(f) Compensation: "Compensation" means that methodology set forth in Exhibit A
used to establish the amount of money which the CITY will pay the COUNTY for providing
Services.
(g) Capital Improvement: "Capital Improvement" shall mean the capitalization
threshold adopted by the County during the term of the Agreement. The County shall give the City
advance notice of any increase in the capitalization threshold. Any such expenditure will be coded
as provided for in the BARS-manual adopted by the State of Washington under RCW 43.88.
(h) Uncontrollable Circumstances: "Uncontrollable Circumstances" means the
following events: riots, wars, civil disturbances, insurrections, acts of terrorism, external fires
and floods, volcanic eruptions, lightning or earthquakes at or near where the Services are
performed and/or that directly affect providing of such Services.
(I) Report: "Report" shall mean the Invoice Supporting Documentation set forth in
Exhibit A-7.
SECTION NO.3: PURPOSE
The purpose of this Agreement is to reduce to writing the PARTIES' understanding as to the terms
and conditions under which the COUNTY will provide Services on behalf of the CITY. It is the
intent of the PARTIES that Services to be provided by the COUNTY will be consistent with the
CITY'S CouncilManager form of government provided for in chapter 35A.13 RCW.
SECTION NO. 4: DURATION/WITHDRAWAL
This Agreement shall commence on January 1; 2006, and run through December 31, 2006, unless
one of the PARTIES provides notice as set forth in Section 7.
At the conclusion of the initial term, this Agreement shall automatically be renewed from year to
year thereafter effective January 1g to December 3l' All renewals shall be subject to all terms and
conditions set forth herein except for Exhibit A.
The PARTIES recognize it is highly unlikely that Exhibit A, setting forth the new billing rates for
each year's Services, will be available at the start of any renewal time frame. Accordingly, until a
new Exhibit A has been prepared and agreed to between the PARTIES, the PARTIES agree that
the COUNTY will bill the CITY and the CITY will pay the COUNTY at the same billing rates
paid in the previous year. Upon the PARTIES agreement on a new Exhibit A, the CITY and
COUNTY will reconcile payments to date under the previous years billing rates with the new
Page 2 of 10
billing rates. Any underpayment for any Services will be due in the first payment due following
reconciliation. Any overpayment for any Services will be credited to the first monthly payment due
following the reconciliation. The PARTIES agree that no interest shall be owing by either Party to
the other Party for any overpayment or underpayment determined as a result of the reconciliation.
Any Party may withdraw at any time from this Agreement for any reason whatsoever upon a
minimum of 180 days written notice as provided for in Section 7 to the other Party.
SECTION NO. 5: COST OF SERVICES AND PAYMENTS
The CITY shall pay the COUNTY the costs for Services provided under this Agreement as set
forth in Exhibit A, attached hereto and incorporated herein by reference:
The COUNTY CEO shall advise the CITY Manager as soon as possible of any anticipated or
unanticipated capital improvement costs that arise during the contract period. Any such capital
improvement costs shall be amortized over the useful life of the improvement, and the increased
cost in the Agreement resulting from the improvement shall be calculated by the PAR l i S and
paid within 30 days of receipt of request by the CITY. Any capital improvement for which the
COUNTY seeks reimbursement from the CITY must be necessary to fulfill the requirements of
this Agreement.
The COUNTY will bill the CITY for the cost of Services monthly, by the 15t of the month for the
previous month. Payments by the CITY will be due by the 5th day of the following month. At the
sole option of the COUNTY, a penalty may be assessed on any late payment by the CITY based on
lost interest earnings had the payment been timely paid and invested in the Spokane County
Treasurer's Investment Pool. The CITY may dispute any monthly billing. Pending resolution of
any dispute, the PARTIES agree that the CITY shall pay timely that portion of the bill that is
undisputed. In the event the CITY disputes any monthly billing it shall include in conjunction with
the monthly payment a letter stating with specificity the basis for the dispute. The PARTIES agree
to meet within thirty (30) calendar days of the COUNTY's receipt of the documentation letter
stating the basis for the CITY disputing any monthly billing to resolve the matter. In the event the
PARTIES cannot mutually resolve the matter within the thirty(30)calendar day time frame, unless
otherwise agreed by the PARTIES, the matter shall be resolved pursuant to the Dispute Resolution
provisions set forth in Section 17. The selection of arbitrators as provided for in Section 17 shall
commence within thirty (30) calendar days of the running of the thirty (30) calendar day time
frame.
Any resolution of a disputed amount through use of the arbitration process identified in Section 17
shall include, at the request of either Party, a determination of whether interest is appropriate,
including the amount.
SECTION NO. 6: RELATED RESPONSIBILITIES IN CONJUNCTION WITH
PROVIDING SERVICES
Page 3 of 10
I,.
The COUNTY or designees agree to attend staff meetings as requested by the CITY Manager.
The COUNTY or designees agree to meet upon request by the CITY Manager or his/her designee
to discuss any Service provided under the terms of this Agreement.
The CITY agrees the COUNTY may use the COUNTY'S stationery in conjunction with providing
Services under the terms of this Agreement.
SECTION NO. 7: NOTICE
All notices or other communications given hereunder shall be deemed given on: (I) the day such
notices or other communications are received when sent by personal delivery; or (ii) the third day
following the day on which the same have been mailed by first class delivery, postage prepaid
addressed to the COUNTY or the CITY at the address set forth below for such Party, or at such
other address as either Party shall from time-to-time designate by notice in writing to the other
Party:
•
COUNTY: Spokane County Chief Executive Officer
or his/her authorized representative
1116 West Broadway Avenue
Spokane, Washington 99260
CITY: City of Spokane Valley City Manager
or his/her authorized representative
Redwood Plaza
11707 East Sprague Avenue, Suite 106
Spokane Valley, Washington 99206
SECTION NO. 8: REPORTIIIG
Reports—The COUNTY shall provide the CITY with reports documenting actual usage under this
Agreement at the same time each invoice requesting payment is made, unless otherwise mutually
agreed by the Parties. The Parties agree that the terminology "reports documenting usage" means
that type of information provided by the COUNTY to the CITY in the 2004 agreement for
Services. Such reports shall be in a format as mutually agreed to between the Parties. The content
and./or format for such reports may be changed from time-to-time by written agreement between
CITY and COUNTY staff.
Records Review—The CITY shall be allowed to conduct random reviews of the records generated
by the COUNTY in performance of this Agreement. The CITY will provide the COUNTY with
reasonable advance notice of the records reviews. The Parties agree that they will make best efforts
to achieve a resolution of any potential records confidentiality issues, including entering into
confidentiality agreements or other similar mechanisms that will allow disclosure of the necessary
information to accurately conduct a records review. If the CITY will be allowed to view only those
records directly relating to Services provided within CITY's corporate boundaries, then the
Page 4 of 10
COUNTY must keep a log of original documents used to charge the CITY, and those documents
must have identifying numbers or letters so the original source documents can be easily retrieved.
SECTION NO.9: COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which, when so executed
and delivered, shall be an original, but such counterparts shall together constitute but one and the
same.
SECTION NO. 10: ASSIGNMENT
No Party may assign in whole or part its interest in this Agreement without the written approval of
the other PARTY.
SECTION NO. II: COUNTY EMPLOYEES
The COUNTY shall appoint, hire, assign, retain and discipline all employees performing Services
under this Agreement according to applicable collective bargaining agreements and applicable state
and federal laws.
The COUNTY agrees to meet and confer with the CITY with respect to staff that is assigned to
provide Services. Issues of discipline or performance will be specifically handled according to
COUNTY policies.
SECTION NO. 12: LIABILITY
(a) The COUNTY shall indemnify and hold harmless the CITY and its officers, agents, and
employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of
any nature whatsoever, by any reason of or arising out of any negligent act or omission of the
COUNTY, its officers, agents and employees, relating to or arising out of performing Services
pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or
damages is brought against the CITY, the COUNTY shall defend the same at its sole cost and
expense; provided that the CITY reserves the right to participate in said suit if any principle of
governmental or public law is involved; and if final judgment in said suit be rendered against the
CITY, and its officers, agents, and employees, or jointly against the CITY and the COUNTY and
their respective officers, agents, and employees,the COUNTY shall satisfy the same.
(b) The CITY shall indemnify and hold harmless the COUNTY and its officers, agents, and
employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of
any nature whatsoever, by any reason of or arising out of any negligent act or omission of the
CITY, its officers, agents and employees, relating to or arising out of performing Services pursuant
to this Agreement. In the event that any suit based upon such claim, action, loss, or damages is
brought against the COUNTY, the CITY shall defend the same at its sole cost and expense;
provided that the COUNTY reserves the right to participate in said suit if any principle of
Page 5 of 10
governmental or public law is involved; and if final judgment in said suit be rendered against the
COUNTY, and its officers, agents, and employees, or jointly against the COUNTY and the CITY
and their respective officers, agents,and employees, the CITY shall satisfy the same.
(c) Ifthe comparative negligence of the Parties and their officers and employees is a cause of
such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in
proportion to their relative degree of negligence and the right of indemnity shall apply to such
proportion.
(d) Where an officer or employee of a Party is acting under the direction and control of the
other Party, the Party directing and controlling the officer or employee in the activity and/or
omission giving rise to liability shall accept all liability for the other Party's officer or
employee's negligence.
(e) Each Party's duty to indemnify shall survive the termination or expiration of the
Agreement.
(1) The foregoing indemnity is specifically intended to constitute a waiver of each Party's
immunity under Washington's Industrial Insurance Act, chapter 51 RCW, respecting the other
party only, and only to the extent necessary to provide the indemnified Party with a full and
complete indemnity of claims made by the indemnitor's employees. The PA.RTIES acknowledge
that these provisions were specifically negotiated and agreed upon by them.
(g) The COUNTY and the CITY agree to either self insure or purchase policies of insurance
covering the matters contained in this Agreement with coverages of not less than S5,000,000 per
occurrence with S5,000,000 aggregate limits including professional liability and auto liability
coverages.
SECTION NO. 13: RELATIONSHIP OF THE PARTIES
The PARTIES intend that an independent contractor relationship will be created by this
Agreement. The COUNTY shall be an independent contractor and not the agent or employee of
the CITY, that the CITY is interested only in the results to be achieved and that the right to control
the particular manner, method and means in which the services are performed is solely within the
discretion of the COUNTY. Any and all employees who provide Services to the CITY under this
Agreement shall be deemed employees solely of the COUNTY. The COUNTY shall be solely
responsible for the conduct and actions of all employees under this Agreement and any liability that
may attach thereto. Likewise, no agent, employee, servant or representative of the CITY shall be
deemed to be an employee, agent, servant or representative of the COUNTY for any purpose.
SECTION NO. 14: MODIFICATION
This Agreement may be modified in writing by mutual written agreement of the PARTIES.
Page 6 of 10
•
SECTION] NO S: PROPERTY AND EQUIPMENT
The ownership of all property and equipment utilized in conjunction with providing the Services
shall remain with the original owner, unless specifically and mutually agreed by the PARTIES to
this Agreement,
SKTION NO 1 ALL WRITINGS CONTAINED HEREIN/BINDING EFFECT
This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree
that there are no other understandings, oral or otherwise, regarding the subject matter of this
Mreement. No changes or additions to this Agreement shall be valid or binding upon the
PARTIES unless such change or addition is in writing, executed by the PARTIES.
This Agreement shall be binding upon the PARTIES hereto, their successors and assigns,
SECTION NO. 17: DISPUTE REOLUTION
Any dispute between the PARTIES which cannot be resolved between the PARTIES shall be
subject to arbitration. Except as provided for to the contrary herein, such dispute shall first be
reduced to writing and considered by the COUNTY CEO and the CiTY Manager. If the COUNTY
CEO and the ClTY Manager cannot resolve the dispute it will be submitted to arbitration. The
provisions of chapter 7.04 RCW shall be applicable to any arbitration proceeding_
The couNTy and the CITY shall have the right to designate one person each to act as an
arbitrator. The two selected arbitrators shall then jointly select a third arbitrator. The decision of
the arbitration panel shall be binding on the PARTIES and shall be subject to judicial review
provided for in chapter 7.04 RCM,
The costs of the arbitration panel shall be equally split between the PARTIES_.
SECTION NO. 18: VENUE STIPULATION
This Agreement has been and shall be construed as having been made and delivered within the
State of Washington and it is mutually understood and agreed by each party that this Agreement
shall be governed by the laws of the State of Washington both as to interpretation and
performance. Any action at law, suit in equity or judicial proceeding for the en breement of this
Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction
•
within Spokane County, Washington_
SECTION NO. 19: SEVFRABILMTV •
The PARTIES agree that if any parts, terms or provisions of this Agreement are held by the courts
to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights
and obligations of the PARTIES steal] not be affected in regard to the remainder of the Agreement.
Yaw 7 ot`14
1�r
If it should appear that any part, term or provision of this Agreement is in conflict with any
statutory provision of the State of Washington, then the part,term or provision thereof that may be
in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith
and this Agreement shall be deemed to modify to conform to such statutory provision.
SECTION NO.20: RECORDS
All public records prepared, owned, used or retained by the COUNTY in conjunction with
providing Services under the terms of this Agreement shall be deemed CITY property and shall be
made available to the CITY upon request by the crrY Manager subject to the attorney client and
attorney work product privileges set forth in statute, court rule or case law. The COUNTY will
notify the CITY of any public disclosure request under chapter 42.17 RCW for copies or viewing
of such records as well as the COUNTY'S response thereto.
SECTION NO.21: HEADINGS
The section headings appearing in this Agreement have been inserted solely for the purpose of
convenience and ready reference. In no way do they purport to, and shall not be deemed to
define, limit or extend the scope or intent of the sections to which they pertain.
SECTION NO. 22: TIME OF ESSENCE OF AGREEMENT
Time is of the essence of this Agreement and in case either Party fails to perform the obligations
on its part to be performed at the time fixed for the performance of the respective obligation by
the terms of this Agreement, the other Party may, at its election, hold the other Party liable for all
costs and damages caused by such delay.
SECTION NO. 23: UNCONTROLLABLE CIRCUMSTANCES/IM_POSSIBILITY
A delay or interruption in or failure of performance of all or any part of this Agreement resulting
from Uncontrollable Circumstances shall be deemed not a default under this Agreement.
A delay or interruption in or failure of performance of all or any part of this Agreement resulting
from any change in or new law, order, rule or regulation of any nature which renders providing
of Services in accordance with the terms of this Agreement legally impossible, and any other
circumstances beyond the control of the COUNTY which render legally impossible the
performance by the COUNTY of its obligations under this Agreement, shall be deemed not a
default under this Agreement.
SECTION NO.24: FILING
This Agreement shall be filed by the County with such offices or agencies as required by chapter
39.34 RCW.
•
Page 8of10
•
SECTION NO.25: EXECUTION AND APPROVAL
The PARTIES warrant that the officers executing below have been duly authorized to act for and
on behalf of the Party for purposes of confirming this Agreement.
SECTION NO. 26: INITIATIVES
The PARTIES recognize that revenue-reducing initiative(s) passed by the voters of Washington
may substantially reduce local operating revenue for the CITY, COUNTY or both.PARTIES. The
PAR t.ES agree that it is necessary to have flexibility to reduce the contracted amount(s) in this
Agreement in response to budget constraints resulting from the passage of revenue-reducing
initiative(s). If such an event occurs, the PAR MS S agree to negotiate in good faith to achieve a
mutually agreeable resolution in a timely fashion.
SECTION NO.27. COMPLIANCE WITH LAWS
The Parties shall observe all federal, state and local laws, ordinances and regulations, to the extent•
that they may be applicable to the terms of this Agreement.
SECTION NO. 28: DISCLAIMER
Except as otherwise provided,'this•Agreement shall not be construed in any manner that would
limit either Party's authority or.powers under laws.
SECTION NO. 29: SUPERSEDE
This Agreement shall supersede and terminate that agreement between the Parties entitled
"INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND CITY OF
SPOKANE VALLEY REGARDING PROVISION OF ROAD MAINTENANCE
SERVICES" executed by Spokane County on June 4, 2003, and executed by the CITY on May • -
27, 2003.
SECTION NO.30: ASSURANCE •
•
k The CITY shall pay the COUNTY the true and full cost of all Services provided under this
Agreement. The intent of the Parties is that neither Party will subsidize the other and that the
CITY will not subsidize any other jurisdiction that is receiving similar services.
•
Page 9 of 10
IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on
date and year opposite their respective signatures.
DATED: \_3/7/e..!-X76 BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY,,WASHINGTON
' s`
_ ocoMelsy /
off:a° ��,�. +, TODD MIELKE, Chaff n.
ATTEST: ° .y •: . ' 0
r
'� i = `A A•
CI LE' ••F THE BOt _ ue.- 4`� MARK RIC ��i ce-Chairman f`�
14,F r'
L/ ■ _[.r_ A0 ,.>,!L / . eC4 r —fir
Daniela Erickson %P J ? . / " S, Cornmissioner
DATED: /'/(/ ) CITY SPOKANE VALLEY
ATT T: sle-M-La-
r David Mercier; City Manager
� ' £ ' ,
istine Bainbridge, City Clerk/
APPROVED AS TO FORM ONLY:
Pl I, 1, _
Office the City A orney
Page 10 of 10
I i
SECTION NO. 25: EXECUTION AND APPROVAL
The PARTIES warrant that the officers executing below have been duly authorized to act for and
on behalf of the Party for purposes of confirming this Agreement.
SECTION NO. 26: INITI:ATIVES
The PARTIES recognize that revenue-reducing initiative(s) passed by the voters of Washington
may substantially reduce local operating revenue for the CITY, COUNTY or both PARTIES. The
PARTIES agree that it is necessary to have flexibility to reduce the contracted amount(s) in this
Agreement in response to budget constraints resulting from the passage of revenue-reducing
initiative(s). If such an event occurs, the PARTIES agree to negotiate in good faith to achieve a
mutually agreeable resolution in a timely fashion.
SECTION NO.27. COMPLIANCE WITH LAWS
•
The Parties shall observe all federal, state and local laws, ordinances and regulations, to the extent
that they may be applicable to the terms of this Agreement
SECTION NO. 28: DISCLAIMER
Except as otherwise provided, this Agreement shall not be construed in any manner that would
limit either Party's authority or powers under laws.
SECTION NO. 29: SUPERSEDE
This Agreement shall supersede and terminate that agreement between the Parties entitled
"INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND CITY OF
SPOKANE VALLEY REGARDING PROVISION OF ROAD MAINTENANCE
SERVICES" executed by Spokane County on June 4, 2003, and executed by the CITY on May
27, 2003.
SECTION NO. 30: ASSURANCE
The CITY shall pay the COUNTY the true and full cost of all Services provided under this
Agreement. The intent of the Parties is that neither Party will subsidize the other and that the
CITY will not subsidize any other jurisdiction that is receiving similar services.
Page 9 of 10
EXHIBIT "A"
STREET MAINTENANCE PROVISIONS
SECTION NO. I: 2006-2008 TRANSITION PLAN
The transition plan, as set forth in Exhibit A-2, outlines each activity by year that the City will
consider transitioning to other providers. The City may solicit completed bids and examine other
available resources to provide the specific activities outlined in the plan. The CITY, at its option,
may reduce activities each year as outlined in the plan. The CiTY will give the COUNTY 30 days
written notice prior to the termination of any activity.
CITY, at its option, may reduce or increase services up to 10% of the amount of the annual
contract, as outlined in Exhibit A-2,with 60 days prior written notice to COUNTY.
SECTION NO.2: COST OF SERVICES AND PAYMENTS
In consideration for COUNTY providing services as set forth herein, CITY shall pay COUNTY
for actual costs (monthly bills will include costs by activity for direct labor for each employee,
supervision, employee benefits, equipment rental, materials and supplies, utilities, subcontracted
work and permits) after receipt of invoices and supporting documentation to include copies of
timecards, updated material costs and quantities, and summary reports for labor and equipment
charges as identified in Exhibit A-7, and overhead costs as described in Exhibit A-5. Standard
labor rates can be affected by overtime, extra holiday pay, shift differential, labor contracts, and
on-call rates. Labor and equipment rates are shown in Exhibit A-3 for 2006 and Exhibit A-4 for
2007 and will be reviewed and modified when required. COUNTY will notify CITY in writing
of any changes to or modifications of the labor and equipment rates.
Estimated costs for requested services in future years will be provided by the CITY as a part of
annual budget discussions.
CITY shall pay COUNTY for the full cost (including salary, benefits, supplies, materials,
equipment, and administrative overhead costs) of providing CITY with rapid-response staff in
responding to emergencies as outlined in Section 3B of this Exhibit.
SECTION NO.3: SERVICES PROVIDEi)
A. County Responsibilities - Services
COUNTY will provide street and traffic maintenance services as identified in Exhibit A-I. The
CITY will direct these services within the limits of COUNTY'S operational workforce and
equipment.
Exhibit A, Page 1 of 3
•
Actual levels of service provided by COUNTY will be those adopted by CITY and COUNTY in
annual budget processes. COUNTY is a contractor for CITY and will provide services
requested by CITY so long as such services are within COUNTY'S ability to provide.
Actual services provided by COUNTY shall be of the type, nature and magnitude subsequently
negotiated between CITY and COUNTY during the PARTIES' annual budget and planning
processes. After adoption of budget and plan, within the constraints of the base level services
program described, CITY may request adjustments to individual tasks in order to meet specific
needs. COUNTY shall consider all such requests and, whenever practicable, alter the work
program as necessary. COUNTY is a contractor of services only and does not purport to
represent CITY professionally other than in providing the services requested by CITY.
13. COUNTY and CITY Coordination
COUNTY will identify specific liaisons for street, traffic, and stormwater maintenance services
to handle day-to-day operational activities related to basic and discretionary services. CITY will
identify a liaison for the same purposes. The liaisons will meet regularly with the CITY to
review scheduled daily work activities, future planned work activities, completed work activities
and the overall performance of this Agreement.
The COUNTY will provide daily,bi-weekly and 90 day schedules to the CITY. Daily schedules
will show the activity, specific work locations and the number of crew for each activity.
Schedules will be provided prior to the dates of the scheduled work. Schedules may change due
to weather, available personnel, equipment, materials, and other workload factors. COUNTY
will notify CITY of any schedule changes as soon as the changes are known by COUNTY.
Emergency work, including 911 calls, will be referred directly to COUNTY personnel.
COUNTY will maintain an emergency contact list with the CITY and 911 dispatch centers.
Emergency work to protect public safety and/or property will be handled as COUNTY and/or
CITY liaisons deems necessary. Emergency work may include, but is not limited to, snow and
ice control, slide and/or debris removal, flooding, repair of flood damage to roads and road
rights-of-way, repair of traffic signal malfunctions, or replacement of downed stop signs. CITY
liaison will be informed of the incident as soon as practicable.
Non-emergency citizen requests, during regular CITY operating hours, will be referred to CITY.
CITY will be responsible for prioritizing requests and arranging with COUNTY for work to be
done.
C. CiTY Responsibilities
In conjunction with COUNTY providing the services described in Subsections A and B of this
Section, CITY, in executing this Agreement, does:
(1) Confer on COUNTY the authority to perform the street and traffic maintenance services
within CITY limits for the purposes of carrying out this Agreement.
Exhibit A, Page 2 of 3
(2) Agree that when COUNTY provides engineering and administrative services for CITY,
County Engineer may exercise all the powers and perform all the duties vested by law or by
resolution in the City Engineer or other officer or department of the City charged with street
administration.
(3) Adopt by reference all ordinances, resolutions and codes necessary to provide authority for
COUNTY to perform the services under this Agreement.
Attachment List:
A-1 Services
A-2 Multi Year Budget/Transition Plan
A-3 2006 Employee and Equipment Rates
A-4 2007 Employee and Equipment Rates
A-5 Overhead Cost Definition
A-6 Winter Operations Detail
A-7 Invoice Supporting Documentation
•
Exhibit A, Page 3 of 3
� .�
EXHIBIT A-1
SERVICES
Spokane County will provide street and traffic maintenance services within CITY limits of
Spokane Valley at the levels described in Section 1 of the Agreement, as follows (actual levels
of service provided by COUNTY will be those adopted by CITY and COUNTY in annual
budget processes).Traffic and street maintenance service levels as set by CITY shall reflect City
policies and may or may not be similar to County policies. CITY shall be solely responsible for
setting service level policies for all roadway features. COUNTY is merely a contractor for
purposes of implementation of City policy.
1. Street Maintenance - The following are examples of street maintenance services
provided by COUNTY. Actual services will be in the magnitude, nature and manner
requested by CITY.
1.1 Traveled Way/Roadway Surface: Patching, crack sealing, prelevel, pavement
replacement, grading, gravelling, sweeping and flushing.
1.2 Shoulders: Restoration and repair.
1.3 Drainage: Cleaning debris from drainage pipes, catch basins, dry,wells, culverts,
ditches, gutters, and curb and gutter inlets. Repairing damage to existing drainage
facilities such as drainage pipes, catch basins, drywells, culverts, ditches, gutters
and curb and gutter inlets.
1.4 Winter Maintenance: Sanding, liquid de-icing, snow removal and chasing water
from roadway surfaces. The County will provide minimum level of service as
outlined in Exhibit 5 for snow removal priorities, crew configurations,
equipment, and estimates of duration.
1.5 Roadside: Cutting or trimming bushes or limbs blocking visibility.
2. Traffic Maintenance - The following arc examples of traffic maintenance services
provided by COUNTY. Actual services will be in the magnitude, nature and manner
requested by CITY.
2.1 Sign Maintenance: Replacing faded sign faces and broken posts, straightening
leaning posts, relocating signs for visibility or pedestrian safety, maintenance of
vandalized signs or signs damaged by vehicle accidents, inspection of signs to
check for visibility or pedestrian safety, maintenance of vandalized signs or signs
to check for reflectivity, removal of signs when appropriate.
2.2 Crosswalk Marking: Refurbishing, installing new, and removal when appropriate.
Exhibit A-1,Page 1 of 2
2.3 Stop Bars Marking: Refurbishing, installing new and removal when appropriate.
2.4 Arrows/Legends Marking: Refurbishing, installing new and removing when
appropriate.
2.5 Curb Painting: Maintenance of curbing and islands.
2.6 Striping: Painting linear road stripes on pavement, such as centerlines, edge lines,
radius and channelization, and removal of line, stripes or symbols from the
pavement.
2.7 Repair and replacement of street light heads, poles,wiring or bulbs in existing
street lights which are incorporated within traffic signal systems.
2.8 Utility Locating: Locating underground traffic facilities for utilities or other
digging operations.
2.9 Signal Maintenance: Replacing and cleaning light systems for signal and flasher
displays and signs, installation and repair of vehicle detector loops, checking and
adjusting signal timing, examining traffic signal operation to assure it is operating
as intended, inspecting hardware for wear or deficiencies, testing and repairing of
electronic control devices and components, repair or replacement of signal and
flasher displays, supports or wiring external to controller cabinet, modification of
controller cabinets, testing of new and modified cabinets and control devices,
traffic counter testing and repair and preventative maintenance.
2.10 Flasher/Crosswalk preventative Maintenance: Examining to assure equipment is
operating as intended and inspecting hardware for wear or deficiencies and
repairing components as required.
Exhibit A-1,Page 2 of 2
Exhibit A-2
Multi-year Budget and Transition Plan
CODE 1
DESCRIPTION ON 2005
AMOUNT ACTIVITY I 1 ACTIVITY CONTRACT AMOUNT CONTRACT AMOUNT
Road Maintenance Activities •
2312 Dust Control Prep $8,300.00 City $8,798.00
2320 Shoulder Repair $27,000.00 City 528,620.00
2322 Shoulder Maintenance
Grader $38,600.00 City 541,128.00
2330
Gravel/Dirt Road Grading $15,300.00 City $16,218.00
2340'Pothole Patching' 5158,100.00 City/County $167,586.00 $0.00
2340W Winter Pothole Patch 520,400.00 County $21,624.00 ,
2342 Chip Sealing ,
2343 Pavement Removal&
Replace' $285,600.00 City/County 6423,397.92 $0.00
2344 Crack Sealing $122,400.00 County $129,744.00
2345 Chip Sealing Prep&
Cleanup $0.00
2346 Blade Patch Flot S113,832.00 City _ Transfer to PR&R
2348 Fog Seal
2351 Gravel/Dirt Road Temp $1,000.00 City $1,060.00
2413 Light Ditch Cleaning $1,000.00 City $1,060.00
2511 Bridge Inspection $1,500.00 County $1,590.00 S0.00
2512 Bridge Repair-
Superstrueture $10,200.00 County 610,812.00 $0.00
2513 Bridge Repair-
Substructure $5,100.00 County $5,406.00 $0.00
2610 Sidewalk 61,500.00 City 51.590.00
2611 Curbs $1,000.00 City $1,060.00
2620 paths $500.00 City $530.00
2645 Guardrail Maintenance $12,200.00 City 612,932.00
2646 R/W Fencing $2,600.00 City 52,756.00
2647 Median Maintenance 55,100.00 City $5,406.00
2661 Liquid Deicing $153,000.00 County $162,180.00
2662 Sanding $234,600.00 County $248.676.00
2663
Snow Removal-Roadway $224,400.00 County $237,864.00
2664 Snow Removal-
Sidewalks $5,100.00 County $5,406.00
2670 Street Cleaning' $382,500.00 City/County $105,450.00 $300,000.00
2671 Winter Sweeping $51,000.00 County $54,060.00
2673 Sweepings Clean-up $4,100.00 County $4,346.00
2711 Roadside Mowing $10,200.00 City $10,812.00
2712 Brush Clearing/Tree
Trimming $35,700.00 County 537,842.00
2713 Weed Control-Res $20,400.00 City $21.624.00
2713A Weed Control-Res(no
spray) $5,100.00 City _ $5,406.00
2714 Weed Control-Gen $30,600.00 City 532.436,00
2714A Weed Control-Gen(no
spray) $5,100.00 City $5,406.00
2720 Irrigation $7,100.00 City $7,526.00
2750 Utter Pickup $4,100.00 City $4,346.00
27500 Litter Pickup Deer $2,000.00_ City $2,120.00
2753 Litter Control $1,000.00 City $1,060.00
2760 Contour Control $1,000.00 City $1,060.00
2762 Contour Control-RNV $3,100.00 City $3,286.00
9751 Investigation $10,565.00 County $10,190.00
Emergency Callout County 525,000.00
Subtotal Road
Maintenance $2,022,097.00 $1,651,173.92 $516,240.00
Valley Stormwater
Management
9710 I3rywell Repair $23,510.00 County $24,920.60
9720 0rywell Cleanout $92,554.00 City $98.107.24
9730 Culvert Repair $7,589.00 County $8,044.34
9740 Culvert Cleanout $4,613.00 County 54,889.78
9742 Swale Maintenance $4,613.00 County $4,889.78
9747 Repair $10,565.00 City $11,198.90
9750 Chasing Water $4,613.00 County $4,889.78
Stormwater
Maintenance Total $148,057.00 $47,634.28 $109,306.14
litcra ttrc Maintenance
tivities
2641 TMS,Sign Maintenance $69,400.00 County $73,564.00
2842
TMS,Signal Maintenance $224,400.00 County S237,864.00
2643 TMS.Striping $86,200.00 County $91,372.00
2644 TMS,Crosswalks&
Mesgs $32,600.00 County $34,556.00
2649 Signing $1,500.00 County $1,590.00
2653 Striping-Prep&Cleanup $500.00 County $530.00
2654 Legend Truck-Prep&
Cleanup County
2843 Road Maintenance
Striping County
2844 Road Maintenance
Legends County
4201 Sign Vandalism County
4202 Accident Repair-Signs County
4203
Accident Repair-Signals County
Traffic Maintenance
Total $414,600.00 $439,476.00
I '
Summary of Road and
Traffic Maintenance
Road Maintenance Tasks $2,022,097.00 $1,651,173.92 $516,240.00
Stormwater Maintenance
Tasks $148,057.00 $47,634.28 $109,306.14
Traffic Maintenance Tasks $414,600.00 $439,476.00
Management Overhead
@ 19% $477,033.00 S406,274.00
Administrative Overhead
5% $125,535.00 S106,914.21
Contingency
Clty
Maintenanceilnspectors" $150,131.07
SUBTOTALS $2,651,472.41 $775,677.21
'TOTAL CITY BUDGET $3,187,322.00 $3,427,149.62
'Subject to negotiation depending on City's
abElity to administer and manage private contracts
•
Exhibit A-2
Multi-year Budget and Transition Plan
2007 2007 2007 2008 2008 2008
CODE I ACTIVITY ACTIVITY CITY/COUNTY CITY/PRIVATE ACTIVITY CITY/COUNTY CITY/PRIVATE
DESCRIPTION CONTRACT CONTRACT CONTRACT CONTRACT
AMOUNT AMOUNT AMOUNT AMOUNT
Road Maintenance Activt
2312 Dust Control Prep City $9,325.88 City $9,885.43
2320 Shoulder Repair City 530,337.20 City $32,157.43
2322 Shoulder Maintenance
Grader City 543,595.68 City $46,211.42
2330
Gravel/Dirt Road Grading City $17,191.08 City $18,222.54
2340 Pothole Patching* City $177,641.16 City $188,299.63
2340W Winter Pothole Patch County $22,921.44 County $24,296.73
2342 Chip Sealing
2343 Pavement Removal&
Replace' City $446,801.80 City $475,729.90
2344 Crack Sealing County $137,528.64 • County $145,780.35
2345 Chip Sealing Prep&
Cleanup
2346 Blade Patch Hot City City
2348 Fog Seal _
2351 Gravel/Dirt Road Temp City $1,123.60 City $1,191.02
2413 Light Ditch Cleaning City $1,123.60 City $1,191.02
2511 Bridge Inspection City $1,685.40 City $1,786.52
2512 Bridge Repair- •
Superstructure City 511,460.72 City $12,148.36
2513 Bridge Repair-
Substructure City $5,730.36 City 56,074.18
2610 Sidewalk City $1,685.40 City 51,786.52
2611 Curbs City 51,123.60 City $1,191.02
2620 Paths City $561.80 City $595.51
2645 Guardrail Maintenance City $13,707.92 City 514,530.40
7.546 RJW Fencing City $2,921.36 City $3,096.64
2647 Median Maintenance City $5,730.36 City $6,074.18
2661 Liquid Deicing County $171,910.80 County $182,225.45
2662 Sanding County 5263,596.56 County $279,412.35
2663
Snow Removal-Roadway County $252,135.64 County $267,263.99
2664 Snow Removal-
Sidewalks County $5,730.36 County $6.074.18
2670 Street Cleaning' City 5411.777.00 City $436,483.62
2671 Winter Sweeping City $57,303.60 City $60,741.82
2573 Sweepings Clean-up City $4,606.76 City $4,883.17
2711 Roadside Mowing City 511,460.72 City 512,148.35
2712 Brush Clearing/Tree
Trimming County $40,112.52 County $42,519.27
2713 Weed Control-Res City $22,921.44 City $24,296.73
2713A Weed Control-Res(no
_spray) City $5,730.36 City $6,074.18
r 1 .• -.,
2714 Weed Control-Gen City $34,382.16 City $36,445.09
2714A Weed Control-Gen(no
spray) City $5,730.36 City $6,074.18
2720 Irrigation City 57,977.56 City $8,456.21
2750 Litter Pickup City $4,606.76 City $4,883.17
27500 Litter Pickup Deer City $2,247.20 City $2,382.03
—
2753 Litter Control City $1,123.60 City $1,191.02
2760 Contour Control City $1,123.60 City $1,191.02
2762 Contour Control-R/W City $3,483.16 City $3,692.15
9751 Investigation County $10,801.40 County $11,449.48
Emergency Callout County $26,500.00 County S28,090.00
Subtotal Road
Maintenance $931,237.56 $1,348,221.20 $987,111.81 $1,429,114.47
Valley Stormwater
Management
9710 Drywell Repair County $26,415.84 City $28,000.79
9720 Drywell Cleanout City $103,993.67 City $110,233.29
9730 Culvert Repair County $8,527.00 City $9,038.62
9740 Culvert Cleanout County $5,183.17 City $5,494.16
9742 Swale Maintenance County $5,183.17 City $5,286.83
•
9747 Repair City $11,422.88 City $11,651.34
9750 Chasing Water County S5,183.17 County $5,494.16
Stormwater
Maintenance Total $50,492.34 $115,416.55_ $5,494.16 $169,705.02
*--Traffic Maintenance
Activities
2641 TMS,Sign Maintenance County $77,977.84 County $82,656.51
•
2642
TMS,Signal Maintenance County $252,135.84 County $267,263.99
2643 TMS,Striping County $96,854.32 County $102,665.58
2644 TMS,Crosswalks&
Mesgs County $35,629.36 County 538,827.12
2649 Signing County $1,685.40 County $1,766.52
2653 Striping-Prep&Cleanup County $561.80 County $595.51
2654 Legend Truck-Prep&
Cleanup County County
2843 Road Maintenance
Striping County County
2844 Road Maintenance
Legends County County
4201 Sign Vandalism County County
4202 Accident Repair-Signs County County
4203
Accident Repair-Signals County County
Traffic Maintenance
Total $465,844.56 $493,795.23 .
Summary of Road and
Traffic Maintenance
Road Maintenance Tasks $931,237.56 51,348221.20 $987,111.81 51,429,114.47
Stormwater Maintenance
Tasks $50,492.34 $115,416.55 $5,494.16 $169,705.02
Traffic Maintenance Tasks $465,844.56 $493,795.23
Management Overhead
190 5275,039.15 $282,416.23
Administrative Overhead
5% $72,378.72 $74,320.06
Contingency
S192,134.12 $215,029.40
City
Ma intena ncelnspe ctors'• $159,138.94 $168,687.27
SUBTOTALS _ $1,794,992.33 $1,814,910.81 $1,843,137.49 $1,982,536.17
TOTAL CITY BUDGET $3,609,903.13 $3,825,673.66
'Subtect to negotiation depending of
ability to administer and manage pri
EXHIBIT A-3
SPOKANE COUNTY
ROAD MAINTENANCE
2006 Standard Labor and Equipment Rates
MAINTENANCE WORKERS MONTHLY HOURLY EVENING 1.5 X 2.5 X
TITLE CLASS RATE(a) RATE RATE(b) RATE(c) RATE(d)
X-tra Help(5 month position) 2231X S 1.848 $ 12.00 nla 5 17,61 $ 26.68 ,
Seasonal Help(9 month positon) 2251S $ 3,064 $ 19.24 n!a $ 25.23 S 41.38 EQUIPMENT CHARGES HOURLY
Road Maint.Specialist I 2251 $ 4,546 S 28.06 $ 28.66 $ 31.38 5 51.64 TYPE ` CLASS RATE
Road Maint.Specialist II 2261 $ 4,865 $ 29.96 $ 30.56 $ 33.51 S 55.19 Dump Truck TCLBD S 33.00 F
Road Maint.Specialist III 2271 $ 5,078 5 31.22 $ 31.82 $ 34.93 $ 57.55 Water Truck TCL8W _ S 40.00
Road Maint.Specialist IV 1 2281 $ 5,301 $ 32.55 S 33.15 S 36.43 $ 60.04 , Oil Distributor ASPHT $ 56.75
Motor Grader GRADE S 32.00
MAINTENANCE SUPERVISION MONTHLY HOURLY EVENING SOT 2 X Backhoe BACKH S 21.00
TITLE CLASS RATE(a) RATE RATE(b) RATE(e) RATE(I) Asphalt Paver PAVER $ 50.00
Road MaInL Foreman I 2208 $ 6,430 $ 39.27 n/a $ 29.65 5 58.29 Wheel Loader LOADE -S 26.00
Road MainLJUtility Inspector 22.08 $ 6,430 S 39.27 n/a $ 29.85 $ 58.29 Sweeper SWEEP S 40.00
Road Maint.Supervisor II 2210 $ 7,469 S 45.46 nfa S 34.28 $ 67.55 Broom BROOM $ 50.00
Road Maint.Superintendent 2222 $ 7.852 S 47.74 nla S 35.98 n/a Sander SANDE $ 64.50
Roller ROLLS S 50.00
ADMINISTRATION&MANAGEMENT MONTHLY HOURLY EVENING SOT 2 X Truck&Plow PLOW S 43.00
TITLE CLASS RATE(a) RATE RATE(b) RATE(e) RATE(I) Truck&Pup TCLBD S 43.00
Training Foreman 2211 S 6,759 $ 41.23 n/a $ 31.11 rtJa Vector TCL8V $ 60.00
Material Resource Manager 2219 $ 6,759 $ 41.23 n/a S 31.11 nfa
Enviromontal&Spec.Proj.Mgr. 2128 $ 7,852 S 47.74 rda S 35.98 nee
Operations Manager 2309 $ 6,930 S 42.25 Ma S 31.68 n/a
Administrative Specialist II 1012 $ 4,248 5 26.29 n/a S 29.39 nla
(a) The"Monthly Rate-is the loaded labor rate per month for the class of employee at a top step placement,including benefits and L&I expenses.
(b) The"Evening Rate"is the hourly labor charge for those workers assigned to evening shifts(swing&graveyard).
(c) The 1.5 X rate is the overtime loaded labor charge per hour worked over normal working hours.
(d) The 2.5 X rate is the overtime labor charge per hour worked for working recognized holidays. Updated
(e) Supervisors and Foremen are paid Straight Overtime(SOT)not the 1.5 X rate of the maintenance workers.
12l22f05
(f) The straight overtime rate is also applied to recognized holiday pay resulting in 2 X not 2.5 X allowed for maintenance workers.
Note 1: Call-out after normal working hours is charged a minimum 4 hours straight time,or at the 1.5x overtime rate for Maintenance Workers only.
Note 2: All rates are based on the most current tabor contract available.
Note 3: Spokane County reserves the right to utilize any qualified worker for tho City of Spokane Valley contracted work. Exhibit A-3,Page 1 of 2
EXHIBIT A-3
SPOKANE COUNTY
SIGN&SIGNAL MAINTENANCE
2006 Standard Labor and Equipment Rates
MAINTENANCE WORKERS MONTHLY HOURLY EVENING 1.5 X 2.5 X EQUIPMENT CHARGES HOURLY
TITLE CLASS RATE(a) RATE RATE(b) RATE(c) RATE(d) TYPE CLASS RATE
X-tra Help(5 month position) 2231X S 1,848 S 12.00 n/a $ 17.61 5 28.66 1.5 Ton Truck TCL4M S 12.00
Traffic Signal Technician 2 2311 S 6,026 $ 36.87 n/a $ 41.27 S 68.12 Bucket Truck TCL3B $ 7.50 _
Traffic Signal Technician 3 2312 $ 6,659 $ 40.64 n/a $ 45.50 S 75.17 Class 4 Truck TCLS4 S 12.00 (
Chief Traffic Signal Technician 2313 S 7,177 $ 43.72 n/a $ 48.96 S 80.93 Heavy Use Truck TCL6L $ 7.50
Traffic Sign Technician 1 2242 S 4,466 S 27.58 n/a $ 30.84 S 50.74 112 Ton Truck PU112 $ 6.00
Traffic Sinn Technician 2 2265 S 5.060 $ 31.12 n/a $ 34.81 S 57.35 Compact 4x4 P4x4C $ 4.30
Traffic Sign Technician 3 2274 $ 5,453 5 33.46 n/a $ 37.44 $ 81.74 Mini Van VANMC $ 4.00
Traffic Sign Technician 4 2287 S 5,877 $ 35.98 nfa $ 40.28 $ 66.46 Midsize Sedan CARMD $ 3.25
Chief Traffic Signal Technician 2283 $ 7.000 $ 42.67 n/a S 47.78 $ 76.98 Striper Truck PTRKC $ 44.75
ADMINISTRATION&MANAGEMENT MONTHLY HOURLY EVENING SOT 2 X
TITLE CLASS RATE(a) RATE RATE(b) RATE(e) RATE(f)
Engineer 3 2335 $ 8.254 S 50.13 n/a $ 34.22_ n/a
(a) The"Monthly Rate"is the loaded tabor rate per month for the class of employee at a top step placement,including benefits and L&I expenses.
• (b) The"Evening Rate"is the hourly labor charge for those workers assigned to evening shifts(swing&graveyard).
(c) The 1.5 X rate is the overtime labor charge per hour worked over normal working hews.
(d) The 2.5 X rate is the overtime labor charge per hour worked for working recognized holidays.
(o) Supervisors and Foremen are paid Straight Overtime(SOT)not the 1.5 X rate of the maintenance workers.
(f) The straight overtime rale is also applied to recognized holiday pay resulting in 2 X not 2.5 X allowed far maintenance workers.
Note 1: Call-out after normal working hours is charged a minimum 4 hours straight time,or at the 1.Sx overtime rate for Maintenance Workers only.
Note 2: All rates are based on the most current labor contract available. Updated
Note 3: Spokane County reserves the right to utilize any qualified worker for the City of Spokane Valley contracted work. 12/22/05
Exhibit A-3,Page 2 of 2
EXHIBIT A-4
SPOKANE COUNTY
ROAD MAINTENANCE
2007 Standard Labor and Equipment Rates
MAINTENANCE WORKERS MONTHLY HOURLY EVENING 1.5 X 2.5 X EQUIPMENT CHARGES HOURLY
TITLE CLASS RATE(a) RATE RATE(b) RATE(c) RATE(d) TYPE CLASS RATE
X-tra Help(5 month position) 2231X $ 1,848 S 12.00 n/a $ 17.61 S 28.68 Dump Truck TCL8D $ 33.00
Seasonal Help(9 month positon) 2251S $ 3,459 $ 21.59 n/a $ 28.32 S 46.59 Water Truck TCL8W $ 40.00
Road Maint.Specialist I 2251 $ 4,637 5 28.60 $ 29.20 $ 31.99 $ 52,65 Oil Distributor ASPHT $ 56.75
Road Maint.Specialist II 2261 $ 4.962 $ 30.54 $ 31.14 $ 34.16 $ 56.27 Motor Grader GRADE S 32.00 l
Road Maint.Specialist III 2271 $ 5,179 5 31.83 $ 32.43 $ 35.61 $ 58.69 Backhoo BACKH S 21.00 ,N_.-'
Road Maint.Specialist IV 2281 $ 5,407 S 33.18 S 33.78 $ 37.13 $ 61.22 Asphalt Paver PAVER S 50.00
Wheel Loader LOADE S 26.00
MAINTENANCE SUPERVISION MONTHLY HOURLY EVENING ' SOT 2 X Sweeper SWEEP S 40.00
TITLE CLASS RATE(a) RATE RATE(b) RATE(e) RATE(f) Broom BROOM $ 50.00
Road Maint.Foreman I 2208 $ 6,559 S 40.04 n/a $ 30.22 $ 59.44 Sander SANDE $ 64.50
Road MaintiUtility Inspector 2208 $ 6,559 S 40.04 n/a $ 30.22 $ 59,44 Roller ROLLS $ 50.00
Road Maint Supervisor II 2210 $ 7,619 S 46.35 as $ 34.94 $ 68.88 Truck&Plow PLOW $ 43.00
Road Maint.Superintendent 2222 $ 8,007 S 48.66 n/a $ 36.68 n/a Truck&Pup TCL8D 5 43.00
Vector TCL8V $ 60.00
ADMINISTRATION&MANAGEMENT MONTHLY HOURLY EVENING SOT 2 X
TITLE CLASS RATE(a) RATE RATE(b) RATE(0) RATE(f)
Training Foreman 2211 $ 6,834 S 42.04 n/a $ 31.72 n/a .
Material Resource Manager 2219 $ 6,894 S 42.04 n/a $ 31.72 rda
Enviromental&Spec.Pro].Mgr. 2128 $ 8,009 S 48.67 Ma $ 36.68 nla
Operations Manager 2309 $ 7,069 $ 43.08 nia $ 32.49 nla
Administrative Specialist II 1012 $ 4,333 S 26.79 n/a $ 29.96 Na -
(a) The"Monthly Rate'is the Loaded labor rate per month for the class of employee at an average step placement.including benefits and L&I expenses.
(b) The"Evening Rate"is the hourly labor charge for those workers assigned to evening shifts(swing&graveyard).
(c) The 1.5 X rate is the overtime loaded labor charge per hour worked over normal working hours.
(d) The 2.5 X rate is the overtime labor charge per hour worked for working recognized holidays.
(e) Supervisors and Foremen are paid Straight Overtime(SOT)not the 1,5 X race of the maintenance workers.
(f) The straight overtime rate is also applied to recognized holiday pay resulting in 2 X not 2.5 X allowed for maintenance workers. . Updated
Note 1: Call-out after normal working hours is charged a minimum 4 hours straight lime,or at the 1.5x overtime rate for Maintenance Workers only. 12/22/05
Note 2: All rates are based on the most current labor contract.
Note 3: Spokane County reserves the right to utilize any qualified worker for the City of Spokane Valley contracted work. Exhibit A.4,Page 1 of 2
EXHIBIT A-4
SPOKANE COUNTY
SIGN&SIGNAL MAINTENANCE
2007 Standard Labor and Equipment Rates
MAINTENANCE WORKERS MONTHLY HOURLY EVENING 1.5 X 2.5 X EQUIPMENT CHARGES HOURLY
TITLE CLASS RATE(a) RATE RATE(b) RATE(c) RATE(d) TYPE CLASS RATE
X-tra Help(5 month position) 2231X $ 1,848 $ 12.00 n/a S 17.61 $ 28.58 1.5 Ton Truck TCL4iv1 $ 12.00
Traffic Signal Technician 2 2311 $ 6,146 $ 37.59 ilia $ 42.08 $ 69.45 Bucket Truck TCL3B $ 7.50
Traffic Signal Technician 3 2312 $ 6.792 $ 41.43 n/a $ 46.39 $ 76.65 Class 4 Truck TCLS4 $ 12.00 r
Chief Traffic Signal Technician 2313 S 7,320 $ 44.57 n/a $ 49.92 $ 82.53 Heavy Use Truck TCL6L $ 7.50 `_
Traffic Sign Technician 1 2242 S 4,555 $ 28.11 n/a $ 31.44 S 51.73 1/2 Ton Truck PU1/2 $ 6.00
Traffic Sign Technician 2 2265 S 5,161 $ 31.72` n/a $ 35.49 S 58.48 Compact 4x4 P4x4C $ 4.30
Traffic Sign Technician 3 2774 S 5,562 S 34.11 n/a $ 38.17 $ 62.95 Mini Van VANMC $ 4.00
Traffic Sign Technician 4 2287 $ 5,995 S 36.68 n/a $ 41.05 $ 67.77 Midslzo Sedan CARMO $ 3.25
Chief Traffic Signal Technician 2283 $ 7,140 5 43.50 nla 5 48.71 S 80.52 Striper Truck PTRKC $ 44.75
ADMINISTRATION&MANAGEMENT MONTHLY HOURLY EVENING SOT 2 X
TITLE CLASS RATE(a) RATE _ (b) RATE(e) RATE(I)
Engineer 3 2335 S 8,419 $ 51.11 n/a $ 34.88 n/a
(a) The-Monthly Rate"Is the loaded labor rate per month for the class of employee at an average step placement,including benefits and L&I expenses.
(b) The'Evening Rate'is the hourly tabor charge for those workers assigned to evening shifts(swing&graveyard).
(c) The 1.5 X rate is the overtime labor charge per hour worked over normal working hours. I
(d) The 2.5 X rate is the overtime labor charge per hour worked for working recognized holidays. . .'
(e) Supervisors and roremen are paid Straight Overtime(SOT)not the 1.5 X rate of the maintenance workers_
(f) The straight overtime rate is also applied to recognized holiday pay resulting in 2 X not 2,5 X allowed for maintenance workers.
Note 1: Call-out after normal working hours is charged a minimum 4 hours straight time,or at the 1.5x overtime rate for Maintenance Workers only.
Note 2: All rates are based on the most current labor contract, Updated
Note 3: Spokane County reserves the right to utilize any qualified worker for the City of Spokane Valley contracted work. 1222/05
Exhibit A-4,Page 2 of 2
EXHIBIT A-5
ADMINISTRATION PERCENTAGE CALCULATION SHEET
CITY OF SPOKANE VALLEY
BUDGET EXPENDITURES
AGENCY
ORGANIZATION
4000000
2003 2005 2005
ACCOUNT TITLE BUDGET ADOPTED YTD Actual
50800 Beginning Fund Balance $ 7,615,000 $ 18,188,207 $ -
51999 Reinbursable $ 1,330,000 $ 2,344,416 $ 2,402,226
Administration)
54310 Management S 113,000 $ 426,200 $ 121,889
54320 Undist Fringe $ 495,000 $ 1,000,600 $ 1,589.256
54330 General Services $ 1,070,000 $ 2,439,832 $ 2,430,995
54340 Planning S 400,000 S 652.600 $ 626,198
54350 Facilities $ 125,000 S 236,200 $ 238,277
54360 Training $ 140,000 S 311,960 $ 282,348
54370 Undist Indirect Labor Cost $ 960,000 S 1,783,600 $ ( 69,418)
Total Administration $ 3,303,000 $ 6,850,992 $ 5,119,545
Miscellaneous
59119 Principal Gen Govt S 187,500 $ 187.500
59200 Interest S 300 $ 119
59443 Capital-Equipment S 53,258 S - $ -
Total Miscellaneous $ 53,258 $ 187,800 $ 187,619
59700 Operating Transfers
Cost Allocation $ 1,197.167
Public Works Admin $ 325,000
Permit Center Bonds $ 249,663
Sewer Construction $ 985.000
Evergreen Interchange $ 171.685 $ - $ -
Total Operating Transfers $ 2,928,515 $ 4,471,178 $ 2,060,280
Maintenance
54230 Roadway $ 4,983,600 $ 7,767,100 $ 7,632,039
54240 Storm Drainage $ 676,800 $ 711,100 $ 813,009
54250 Structures $ 66,000 S 99.800 $ 153.665
54261 Sidewalks $ 6,000 $ 21,900 $ 23,955
54263 Street Lighting $ 229,200 $ 130,100 $ 109,676
54264 Traffic Control Devices $ 901,200 S 1,279,000 $ 1,296,449
54266 Snow&Ice Removal $ 2,419,200 $ 3,333.100 $ 1,917,372
54267 Street Cleaning $ 730,800 S 761,000 $ 798,709
54270 Roadside Development $ 781,200 S 1,092.700 $ 1,259,845
54290 Maint.Administration $ 1,206,000 $ 1,032,100 $ 1,053,781
Total Maintenance $ 12,000,000 $ 16,227,900 $ 15,058,500
Exhibit A-5, Page 1 of 2 •
2003 2005 2005
ACCOUNT
TITLE BUDGET ADOPTED YTD Actual
Construction 760,500 $ 269,262
59510 Engineering $ 792,100 $
59511 Value Engineering
59515 Construction Engineering S 558,100 $ 377,200 5 241,899
59520 Right of Way $ 430,200 $ 288,000 $ 60,106
59530 Roadway $ 3,353,800 $ 2,852,500 $ 1,809,908
59540 Storm Drainage
$ 377,500 $ 306,700 $ 187,908
- $ 48,371
59550 Structures S 839,000 $
$ 157,800 $ 90,000 $ 49,869
59561 Sidewalks 8 500 $ $ _
59563 Street Lighting $
$ 455.800 S 362,000 $ 124,811
59564 Traffic Control Devices 14,200 $ $ -
59565 Parking Facilities $
$ 70,400 $ 15,000 $ 35,687
59570 Roadside Development 52.600 $ 137,300 $ 62,739
59590 Construction Administration $
Total Construction $ 7,110,000 $ 5,189,200 $ 2,890,560
Agency Org
4000000 Subtotal $ 34,339,773 $ 53,459,693 $ 27,718,730
Agency Org
4200000 Engineer Grants
5000 Unclassified $ 7,308,000 5 7,011,000 $ 6,567,203
Age State Grants $ 3,176,000 $ 5,977,000 $ 4,937,805
42100100 00 0
5000 Unclassified
Total Expenditures $ 44,823,773 S 66,447,693 $ 39,223,738
ORIGINAL PERCENTAGE CALCULATION _
Administration $ 3,303,000 $ 6,850.992 5 5,119,545
Miscellaneous $ 53,258 $ 187,800 $ 187,619
Operating Transfers $ 2,928.515 $ 4,471,178 $ 2,060,280
TOTAL ADMINSTRATION $ 6,284,773 S 11,509,970 $ 7,367,444
Total minus Grants 5 34,339,773 $ 53,459693 S 27,718,730
TOTAL EXPENDITURES $ 34,339,773 $ 53,459,693 5 27,718,730
CALCULATION (Original Versionl 22% 27%
Administration/Expenditures 18%
ALTERNATE CALCULATION
Total Road Fund Budget Expenditures $ 66,549,017 $ 39,375,775
Total Adminstration/Budget Expenditures 17% 19%
•
Exhibit A-5, Page 2 of 2
y
EXHIBIT A-6
PRIORITIES ON SNOW PLOWING
CITY OF SPOKANE VALLEY
SNOWPLOWING NUMBER OF DEICERS GRADERS TRUCK TRUCK TRUCKS HOURS TO
PRIORITIES EMPLOYEES PLOWS SANDERS Plows/Sanders COMPLETE COMMENTS
1. Main Arterials 14 2 7 2 3 12
Sanders team up with
2. Secondary Arterials a 2 2 2 2 12 truck plows.
3. Hillside Residentials 12 2 8 2 2 16
4. Valley Floor Residentials 15 9 4 2 60
EXHIBIT A-7
BILLING DOCUMENTATION
The following items are provided throughout the billing cycle to the City by the County to aid in
auditing the monthly bill for services.
1. Copies of employee time cards.
2. Current County costs of inventoried items.
3. Current costs for contracted materials.
4. Current rental charges for fleet vehicles.
5. Summary Reports of Labor and Equipment.
•
•
RESOLUTION NO. 6 Q1';72
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON
IN THE MATTER OF EXECUTING AN )
AGREEMENT BETWEEN SPOKANE COUNTY ) RESOLUTION
AND THE CITY OF SPOKANE VALLEY )
REGARDING PROVISION OF ROAD )
MAINTENANCE SERVICES )
WHEREAS, the Board of County Commissioners of Spokane County, Washington, pursuant to
the provisions of the Revised Code of Washington Section 36.32.120(6). has the care of County
property and the management of County funds and business; and
WHEREAS, Spokane County did execute an Interlocal Agreement between Spokane County
and City of Spokane Valley Regarding Provision of Road Maintenance Services, pursuant to chapter
39.34 RCW (Interlocal Cooperation Act). Said agreement was adopted per Resolution 3-0423 dated
April 29, 2003; and
WHEREAS, the City of Spokane Valley desires to utilize the services of Spokane County for
the purpose of providing road maintenance services on the public rights-of-way in the City of Spokane
Valley.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Spokane
County, Washington, that the Chair of the Board or a majority of the Board, be and is hereby
authorized to execute that document entitled "INTERLOCAL AGREEMENT FOR ROAD
MAINTENANCE SERVICES IN THE CITY OF SPOKANE VALLEY (January 1, 2006 — December
31, 2006)."
APPROVED by the Board of County Commissioners of Spokane County, Washington this 7th
day of March, 2006.
' ; Todd Mielke Chair _,
•" :.•••
'.k,,;''.':;,, , Mark Richard, rice-Chair
ATTEST: ',.t:. • .' '
rOP°.
i
B / ' / l�s'r �j Harris, Commissioner
Y
Daniela Erickson
Clerk of the board
11p\agreemm12006 interlocat agrmt w city of Spokane valley
•