06-023.00 CH2M Hill: Barker Rd Boone to Spokane RiverTransportation Improvement Board
c(, Consultant Supplemental Agreement
Agency City of Spokane Valley Project Number 8 -3- 208(001) -1
Project Name Barker Road — Boone Avenue to Spokane River
Consulting Firm CH2M HILL, Inc.
Supplement Phase Construction Management and Inspection Services
Supplement Number 03
The Local Agency of City of Spokane Valley desires to supplement the agreement entered into with
CH2M HILL, Inc and executed on November 19, 2004. All provisions in the basic agreement remain
in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section II, SCOPE OF WORK, is hereby amended as follows:
CH2M HILL will provide construction management and inspection services as described in Exhibit B2.
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the Completion Date
SUPPLEMENTAL COMPLETION DATE December 30, 2006
Section V, PAYMENT, shall be amended as follows as set forth in Exhibit A
MAXIMUM AMOUNT PAYABLE $488,962.79
EXHIBIT A
Date /
Original Agreement
Supplement
Total
Direct Salary Cost
$57,173.06
$45,459.88
$102,632.94
Overhead
(including Payroll Additives
$98,394.85
$72,335.76
$170,730.61
Direct Non - salary Costs
$122,945.35
$19,949.10
$142,894.45
Fixed Fee
$18,668.15
$14,135.48
$32,803.63
Contingency
$24,713.14
$15,188.02
$39,901.16
Total
$321,894.55
$167,068.24
$488,962.79
If you concur with this supplement and agree to the changes as stated above, please sign and date in the
appropriate spaces below.
Agen igna re
Date /
Co ul nt Signature
Date
a o6
I
OONSULTANT SUPPLEMENTAL AGREEMENT 03.00C
PAGE iOFi
C06 -23
EXHIBIT B2
Scope of Work for
Construction Management and Inspection Services
for the Barker Road Improvements Project —
Boone Avenue to Spokane River
City of Spokane Valley, Washington
TIB Project No. 8- 3- 208(001) -1
1.0 Introduction
The purpose of this Scope of Work is to establish the specific scope of construction management
and inspection services to be performed by CH2M HILL during the, construction phase of the
Barker Road Improvements project. The project, to be constructed by an independent contractor
selected by the City of Spokane Valley (Spokme Valley), extends from Boone Avenue to the
Spokane River. The project will reconstruct the existing two -lane rural roadway into a three -lane
urban street, which will include sidewalks, bike lanes, curb and gutters, drainage collection and
infiltration systems. Traffic signals and illumination will be installed at the Mission Avenue
intersection.
The project also includes construction of a sanitary se• wer system for Spokane County, Linder a
separate bid schedule from the roadway work. Other publicly -owned and privately -owned
utilities will be installed, relocated, or adjusted by the respective utility owners during this project.
Spokane Valley may make or approve changes Nvithin the general scope of this agreement. if such
changes affect ChI2M HILL's cost of or time required for performance of the services, an equitable
adjustment will be made through an amendment to this agreement. CH2M HILL will notify
Spokane Valley in writing of the occurrence of a change and an estimate of the cost impact.
Spokane Valley will provide written approval of change. A 10 percent contingency fund has been
established for minor changes to the Scope of Work. Use of the contingency fund requires written
authorization from Spokane Valley.
2.0 Assumptions
Construction is anticipated to begin in April 2006 and to be substantially complete by the end of
October 2006. CH2M HILL's services and level of effort are based upon the schedule or duration
of constriction anticipated at the time that these services are agreed upon. Deviations from the
anticipated schedule or duration of construction will materially affect the scope of these services
Supplemental Agreement 03 Scope of Work.doc Page 1 of 7
and CH2M HILL's compensation for the services, and will require an adjustment to CH2M HILL's
compensation.
CH2_1M HILL. will serve as the center of communication between Spokane Valley and Spokane
Valley's Contractor. It is intended that Spokane Valley staff will provide direction to
CH2M HILL for decisions related to extra work and major changes to the project - however, a
signature of an authorized member of Spokane Valley staff will be required to bind Spokane
Valley to a change order. Commu.n.ications between Spokane Valley and the Contractor without
CH214 HILL will be avoided to maximize CH2\4 HILL's effectiveness.
Spokane Valley will contract separately with Spokane County for additional inspection services
relating to the signal and illumination systems.
Spokane County will provide inspection services for the sanitary sewer construction activities
including inspection of backfill and compaction testing up to the roadway subgrade. CH2M HILL
will coordinate with Spokane County to obtain quantities, change order approvals, and other
information from Spokane County as necessary to process monthly progress payments for the
sanitary sewer work.
Utility work performed by publicly-owned and privately -owned utility agencies will not be
inspected by CH2-v1 HILL. CH2M HILL will work with the Contractor to ensure that utility work
to be performed by others is coordinated appropriately.
CH21N4 HILL will perform only a cursory review of Traffic Control Plans submitted by the
Contractor. Spokane Valley will provide formal review and reject or approve Traffic Control Plans.
CH2M HILL will not be responsible for the means, methods, techniques, sequences, procedures, or
health and safety precautions of the Contractor, nor shall CH2M HILL be responsible for the
Contractor's failure to perform in accordance with the Contract documents.
Quality assurance /quality control field and laboratory testing services will be provided by
CH23M HILL's authorized subconsultant(s).
Any labor and expenses required to address construction claims, unforeseen subsurface
considerations, or additional construction requested by the Contractor or O'Wner may require
additional level of effort beyond the established budget.
Any claims resolution or litigation assistance requested of CH_2M HILL will constitute additional
services that are not included in this Scope of Work.
The presence or duties of CH2M HILL's personnel at a construction site, whether as onsite
representatives or otherwise, do not make CH2M HILL's personnel in any way responsible for
those duties that belong to Spokane Valley and /or the Contractor or other entities, and do not
relieve the Contractor or any other entity of their obligations, duties, and responsibilities,
including, but not limited, to all construction methods, means techniques, sequences, and
procedures necessary for coordinating and completing all portions of the construction work in
accordance with the construction Contract Documents and any health or safety precautions
required by such construction work.
Supplemental Agreernetit 03 Scope of Work.doc Page 2 of 7
CH2M HILL's personnel have no authority to exercise any control over any Contractor or other
entity or their employees in connection with their work or any health or safety precautions and
have no duty for inspecting, noting, observing, correcting, or reporting on health or safety
deficiencies of the Contractor(s) or other entity or any other persons at the site except
CH2M HTLL's own personnel.
The presence of CH2-1\4 HILL's personnel at a construction site is for the purpose of providing to
Spokane Valley a greater degree of confidence that the completed construction work will conform
generally to the construction documents and that the integrity of the design concept as reflected in
the Construction Documents has been implemented and preserved by the Contractor's).
CH2M HILL neither guarantees the performance of the Contractor's), nor assumes responsibility
for Contractor's failure to perform work in accordance with the Construction Documents.
3.0 Scope of Services
CH21\4 HILL will provide the following services:
Project Management
PM.1 Oversee CH2M HILL's services for the project.
PM.2 Supervise the Resident Observer defined herein.
PM.3 Supervise review of submittals.
PM.4 Provide periodic site visits during construction. Typically these visits will occur on
the day of the scheduled construction coordination meeting.
PM.5 Oversee construction Change Order process.
PM.6 Review and approve Contractor progress payments.
PM.7 Review, approve and issue CH2M HILL invoices.
PM.8 Document communications associated with the Project.
PNI.9 Coordinate Project Closeout Activities
Resident Observation
RO.1 Meet and /or consult with Contractor's representatives and Spokane Valley to assist
in implementing the construction process. CH2AM HILL's Resident Observer will
meet with Contractor's representative (superintendent) daily or every other day as
needed during active construction.
RO.2 Spot check the layout and final position of the work.
Supplemental Agreement 03 Scope of Work.doc Page 3 of 7
RO.3 Provide observation of construction activities to help assure conformance to the
requirements of the contract documents. If non - conforming work is found,
CI I1\4 HILL will notify the Contractor that the work needs to be corrected.
However, CH2M HILL will not have the authority to stop work and will not direct
the Contractor as to means and methods of construction, in accordance with the
Contract Documents.
RO.4 Attend construction coordination meetings. These meetings will generally be
planned for each week of active construction and will be scheduled on the same
day and time each week.
RO.5 Recommend the amounts of payments due the Contractor as set forth in the
Construction Contract.
RO.6 Coordinate materials testing activities. Arrange and schedule quality
assurance /quality control field and laboratory testing services. Coordinate the
work of an inspection service for the observation and tests of materials used in the
construction; receive and evaluate reports by such service. Refer to Table 1, for the
Quality Assurance /Quality Control tests and level of effort assumed for the Project.
Actual testing requirements may vary based on Contractor performance but
minimum testing requirements will be met. Costs of testing services will be per test
or per hour of testing technician at the actual rates charged by CH2M HILL's
subconsultant. CH2M HILL's services shall not include an independent verification
of the quality of work conducted and information provided by testing laboratories
or other independent contractors retained by CH2M HILL in connection with
CH2M HILL's services provided to Spokane Valley.
RO.7 Assist Spokane Valley is responding to concerns of the general public.
RO.8 Inspect Contractor and Spokane Valley supplied materials for conformance with
the Contract Documents.
RO.9 Identify and tabulate installed quantities identified in the bid schedule.
RO.10 Identify and tabulate mate rial~ -on -hand for payment to the Contractor.
R0.11 Accept materials delivery tickets.
RO.12 Keep a daily construction diary and provide a daily construction report.
80.13 Review Contractor's Traffic Control activities and compare to approved Traffic
Control Plan and notify Project Manager of compliance status.
Office Engineering Services
OE.1 Schedule, prepare an agenda for, conduct and prepare a record of the pre -
construction conference to be held in Spokane Valley's offices.
Supplemental Agreement 03 Scope of Work.doc Pate 4 of 7
0E.2 Meet and /or consult with representatives of Spokane Valley and appropriate
regulatory agencies when requested and as necessary for consultation or
conferences in regard to construction of the Project.
013.3 Provide up to 7 copies of approved full- sized Drawings, Specifications, and
Contract Documents to the Contractor. Providing additional copies will be
considered an additional service beyond the established budget.
OEA Provide technical interpretations of the Drawings, Specifications, and Contract
Documents, and evaluate requested deviations from the approved design or
specifications.
OE.S Participate in Weekly Construction Progress Meetings
OE.5.1 CH2M HILL will schedule, attend and conduct one construction
coordination meeting each week during active construction (or bi- monthly
if appropriate). A standard agenda will be set and used to prepare for the
work in the period ahead; to discuss the work completed in the last
period; and to discuss other issues of importance to Spokane Valley,
CH2M HILL, Contractor, and other parties as appropriate.
0E.5.2 CH2M HILT will prepare minutes from each construction coordination
meeting and will route them to all attendees weekly. CH2M HILL will
prepare and submit the weekly statement of working days for the contract
along with the meeting minutes.
OE.6 CH2h1 I-IILL's Project Manager, or other designated CH2M HILL staff as deemed
appropriate by the Project Manager, will make periodic visits with the Resident
Observer to the site of the Project to observe the progress and quality of the work
and to determine if the work is proceeding in accordance with the intent of the
Contract Documents. These visits will typically occur on the same day as the
construction progress meeting. If non - conforming work is found, CH2M HILL will
notify the Contractor that the work needs to be corrected. However, CH2M HILL
will not have the authority to stop work and will not direct the Contractor as to
means and methods of construction, in accordance with the Contract Documents.
OE.7 Submittals and Materials Coordination
OE.7.1 During construction, CH2►N4 HILL will review and reject or approve shop
drawings, diagrams, illustrations, catalog data, schedules and samples, the
results of tests and inspections, and other data which the Contractor is
required to submit. These shall be reviewed for conformance with the
information given in the Contract Documents. Such review is not
intended as approval of the submittals if they deviate from the Contract
Documents or contain errors, omissions, and inconsistencies, nor is it
intended to relieve the Contractor of his full responsibility for Contract
performance, nor is the review untended to ensure or guarantee lack of
inconsistencies, error, and /or omissions between the submittals and the
Supplemental Agreement 03 Scope of Work.doc Page 5 of 7
Contract requirements. Traffic control plan submittals will be reviewed
and rejected or approved by Spokane Valley, as noted in the Assumptions
section of this Scope of Work.
OE.7.2 CI-12M HILL will keep a log to track the status and disposition of each
submittal.
OE.7.3 CH2M HILL will report the results of the testing to Spokane Valley and
Contractor, as necessary.
OE S Assist Spokane Valley in negotiating with the Contractor the scope and cost of up to
three (3) contract change orders. Prepare and process such change orders as may be
required and submit to Spokane Valley for approval.
OE.9 Contractor's Progress Payments (Pay Estimates).
OE.9.1 Progress payment requests shall be initiated by the Contractor.
OE.9.2 CH2M HILL's Project Manager or other designated staff will work with
the Resident Observer, and with the Contractor to reach an agreement on
items to be recommended for payment. CH2M HILL will prepare a
spreadsheet to summarize the quantities due for payment from
worksheets submitted by the field engineer and the Contractor.
OE.9.3 C112M HILL will review and approve each progress payment application
after complete review and concurrence from the Resident Observer.
CH2M HILL will submit the completed package to Spokane Valley for
approval and payment. Spokane Valley will prepare all funding source
reimbursement forms and requests.
OEA0 Make a final review of the construction to determine if the work has been
completed in general conformance with the Contract Documents. Review final
payment for construction. Prepare and submit a letter recommending acceptance of
the work when it appears that the Contractor has met the Contract requirements.
Spokane Valley and appropriate regulatory or funding agencies may furnish a
representative to jointly make the final observation of the construction.
Project Closeout Services
PC.1 Assist Spokane Valley in closing out the project. Assistance with audits performed
by funding agencies or other outside sources is considered an additional service
requiring additional level of effort beyond the established budget.
PC.1 CH2M HILL will prepare one (1) reproducible set and electronic AutoCAD record
drawings and submit to Spokane Valley, upon completion of the work, using
available information supplied by the Contractor, the Resident Observer, suppliers,
and other sources.
Supplemental Agreement 03 Scope of Work.doc Page 6 of 7
Table l
Assumed QA /QC Testing to Be Provided by Subconsultant
Estimated materials testing services to be provided by CI-12M H[LL's desipated
subconsultant are tabulated below:
Description
Otiantity
Unit
Earth + vork — Sampling & Testing
30
Each
Technician
60
Hours
Maximum Density /Optimum Moisture (Proctor)
5
Each
Specific Gravity
2
Each
WS DOT 606
2
Each
Sieve Analysis
5
Each
Sand Equivalent
5
Each
Fractured race
5
Each
Concrete - Samgline & Testin
Technician
40
Hours
Compressive Strength Specimens
30
Each
Sieve Analvsis
3
Each
Asphalt Concrete Paving — Sampling & Testing
Technician
30
Hours
Technician OT
4
Hours
Pavement Coring
6
Hour
VMA, VFA, Va (Volumetrics)
7
Each
Theoretical maxunum Density — Rice
7
Each
Oil Content/Gradation
7
Each
Fine Aggregate Angularity
4
Each
Flat & Elongated Pieces
4
Each
Sand Equivalent
4
Each
Fractured Face
4
Each
Other items
Project Management (--I hour per week) 10 Hours
Nuclear Deasometer 30 days
Sample Pick -up (portal to portal) 15 Hours
Mobilization/Vehicle Mileage 1200 Miles
Supplemental Agreement 03 Scope of Work.doc Page 7 of 7
DOCUMENTS EXEMPT FROM PUBLIC DISCLOSURE
The page entitled "Labor Hour Summary " contains confidential cost and rate data and is
withheld from public disclosure pursuant to 23 USC 112(2)(F).
Prenotification; confidentiality of data. A recipient of funds requesting or using the cost
and rate data shall notify any affected firm before such request or use. Such data shall be
confidential and shall not be accessible or provided, in whole or in part, to another firm or to any
government agency which is not part of the group of agencies sharing cost data under this
paragraph, except by written permission of the audited firm. If prohibited by law, such cost and
rate data shall not be disclosed under any circumstances.
You may petition for a review of our findings pertaining to any redacted or withheld documents
pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.
DOCUMENTS EXEMPT FROM PUBLIC DISCLOSURE
The page entitled "Exhibit D -2 / Barker Road Improvement" contains confidential cost and rate
data and is withheld from public disclosure pursuant to 23 USC 112(2)(F).
Prenotification; confidentiality of data. A recipient of funds requesting or using the cost
and rate data shall notify any affected firm before such request or use. Such data shall be
confidential and shall not be accessible or provided, in whole or in part, to another firm or to any
government agency which is not part of the group of agencies sharing cost data under this
paragraph, except by written permission of the audited firm. If prohibited by law, such cost and
rate data shall not be disclosed under any circumstances.
You may petition for a review of our findings pertaining to any redacted or withheld documents
pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.
DOCUMENTS EXEMPT FROM PUBLIC DISCLOSURE
The page entitled "Budget Estimate" contains confidential cost and rate data and is withheld
from public disclosure pursuant to 23 USC 112(2)(F).
Prenotification; confidentiality of data. A recipient of funds requesting or using the cost
and rate data shall notify any affected firm before such request or use. Such data shall be
confidential and shall not be accessible or provided, in whole or in part, to another firm or to any
government agency which is not part of the group of agencies sharing cost data under this
paragraph, except by written permission of the audited firm. If prohibited by law, such cost and
rate data shall not be disclosed under any circumstances.
You may petition for a review of our findings pertaining to any redacted or withheld documents
pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.