06-050.00 Spokane County: 2006 Sewer Construction Drainage Improvement Costs~~'l ~ \
Amended Memorandum of Understanding
Between the City of Spokane Valley and Spokane County
Pavement Replacement Cost Sharing and llrainage Improvement C~-sts
for the 2006 Sewer Construction Program
NrHER~AS the City of Spokane Valley (the CITY) anti Spokane County (the COUN"l'Y) desire to work
collaboratively to construct portions of the COUN`[`Y's 2006 Sewer Construction Program together with
CITY paving and drainage improvement: projects; and
WI-[ERl~AS the CIT Y desires that the roads impacted by the construction of sewers in the. 2006 Sewer
Construction Program be reconstructed to the full prcconstruction width for an improved roadway
surface; and
WHrRIAS the Cl`I"Y also desires that pavement replacement work he extended iri some areas beyond the.
limits of sewer construction; and
WHEREAS the CITY also desires that certain drainage improvements be constructed in areas that will be
impacted by the COUNTY'S 2006 Sewer Construction Program; and
WH:F_REAS the costs of such full width repaving, additional length of road reconstruction; and
miscellaneous drainage improvements are not funded by the COUN1`Y's Sewer Construction Program,
and said costs will need to be paid by the CITY; and
WHEREAS the 2006 Sewer Construction Program includes the Veradale Heights, Vera Terrace, and
C.lectric Railroad Sewer Projects within the limits of the CTTY, as identified in the COUNTY'S adopted
Six-Year Sewer Capital Improvement Program 2006-201 l; and
1V1-ll;}ZFAS the CITY and COUNTY entered into a Memorandum of Understanding on February 24;
2006 based on engineering estimates of the paving and drainage costs; and
1~Vi-LrRT'AS the bid costs for paving and drainage for each of the 2006 sewer projects exceeded the
engineers estimates; and
WH.I~RL~"AS the CITY and COUN'T'Y desires to amend the February 24, 2006 Memorandum of
Understanding lc; rct'cct the increased costs for full-width repavin; and drainage improvements; and
V1'NI:ItP.AS the CITY also desires to receive monthly imroices for paving and drainage costs rather than
waiting for the substantial completion of each project.
NOW TI-[ETtF.FOR);, the CITY and the COUNTY do hereby agree as follows:
I. Prior to the bid of each project, the COUNTY shall provide the C1`fY with a set of project plans;
together with cost estimates indicating the extent of pavement removal and replacement to be paid for by
the COUN`I"Y as a part of the sewer project. The Cl`["Y shall review the plans and estimate, and shall
advise the COUNTY regarding the extent to which the CITY desires to add pavement removal and
replacement, as well as the specific drainage improvements That the CI"1'Y would like to make in
conjunction with the project.
Amended MOU - Pavement Replacement Cost Sharing and Drainage Improvement Costs Page 1 of 3
For the 2006 Sewer Construction Program
C06-50
2. The COUNTY shall prepare bid documents that include the additional work that is requested by the
C1'f Y. °I'he CITY' may request that the COUTr'fY include a Base Bid Schedule and an Alternate Bid
Schedule in the bid documents to allow for a more accurate determination of the true cost impact of the
additional work requested by the CITY.
3. After the bids for a project are opened, the COUN1"Y shall prepare the bid tabulation and provide a
copy to the CITY on the day of the bid, together with a calculation of the CI°I'Y's estimated share of the
project cost based upon the unit prices submitted by the low bidder. If the CITY then clecides to proceed
with the desired improvements; the CITY shall provide a written notice to the COUNTY within three
days of the receipt of the bid tabulation.
4. `fhe CI"C'Y's maximum cost for the three projects shall not exceed $875,000 for road impro~cements
and $200;000 for drainage improvements without written authorization by the CITY. The COUNTY
shall not proceed with any work that would increase the CITY'S cost to an amount greater than the total
amount authorized. The estimated CTTY costs by project are presented in Table I belo~+~. The CI"I'Y and
the COUNTY recognize that this estimated total cost is for planning purposes, and that the actual amount
will be based upon final quantities and sctual contract prices. -
TABLE 1
Cif}' of Spokane Valley Share
20061Nstimated Rosd 8 Drainage Improvement Costs
ro'ect Estirated
road
improvement Costs Estimated Drainage
Improvement Costs
Electric Railroad $87,369 $76,000
Vera Terrace $261,815 $43,072
Veradale Heights $430,256 $45,000
Contingency $95,560 $35,928
Estimated Total Costs $875,000 5200,000
5. If the CITY subsequently elects to make additions to the scope of the project, the Cl`I'Y shall request
such additional work in writing. A corresponding adjustment shall then be made to the CTTY's share of
the cost based upon the resulting increase in pay quantities and the assaciatcd contrjct bid prices. Fnr
work items requested by the CITY that are not covered by the contract bid prices, the COUNTY shall
prepare a change order for the Cl"fY's review and acceptance prior to work items being eonst.rueted.
6. `f'he COUNTY will send a monthly invoice to the CITY for the CI'CY's portion of the cost of roadway
and drainage improvements. Upon execution of the final pay estimate with the contractor, the COUNTY
shall prepare and send a final invoice for any additional amounts payable by the CTTY.
Amended MOU -Pavement Replacement Gost Sharing and Drainage Improvement Costs Page 2 of 3
For the 2006 Sewer Construction Program
/ '~
SPOKANE COUNTY:
By: ~ ~~ ~CG~/"'~~ Date: 7 ~(, ~O~
N. Bruce Rawls, County Utilities Director
CITY OF Si'OKl'~NE VAI,.i,.EY:
$y: Datc:le - / S/ - e6
David Mercier, City Manager
Amended MOU -Pavement Replacement Cost Sharing and Drainage Improvement Casts Page 3 of 3
For the 2006 Sewer Construction Program