07-055.00 Gibbs Planning Group: Town Center ImplementationAGREEMENT FOR PROFESSIONAL SERVICES
Gibbs Planning GroupllQJL
THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of
Washington, hereinafter "City" and Gibbs Planning Group hereinafter "Consultant," jointly referred to as
"parties."
IN CONSIDERATION of the terms and conditions contained herein the parties agree as follows:
1. Work to Be Performed. The Consultant will provide all labor, services and material to
satisfactorily complete the attached Scope of Services.
A. Administration. The City Manager or designee shall administer and be the primary
contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or
designee to review the Scope of Work, schedule and date of completion. Upon notice from the City Manager
or designee, Consultant shall commence work, perform the requested tasks in the Scope of Work, stop work
and promptly cure any failure in performance under this agreement.
B. Representations. The City has relied upon the qualifications of the Consultant in
entering into this agreement. By execution of this agreement, Consultant represents it possesses the ability,
skill and resources necessary to perform the work and is familiar with all current laws, rules and regulations
which reasonably relate to the Scope of Work. No substitutions of agreed upon personnel shall be made
without the written consent of the City.
Consultant shall be responsible for the technical accuracy of its services and documents
resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall
correct such deficiencies without additional compensation except to the extent such action is directly
attributable to deficiencies in City furnished information.
C. Modifications. The City may modify this agreement and order changes in the work
whenever necessary or advisable. The Consultant will accept modifications when ordered in writing by the
City Manager or designee. Compensation for such modifications or changes shall be as mutually agreed
between the parties. The Consultant shall make such revisions in the work as are necessary to correct errors or
omissions appearing therein when required to do so by the City without additional compensation.
2. Term of Contract. This agreement shall be in full force and effect upon execution and shall
remain in effect until completion of all contractual requirements have been met.
Either party may terminate this agreement by ten days written notice to the other party. In the
event of such termination, the City shall pay the Consultant for all work previously authorized and
satisfactorily performed prior to the termination date.
3. Compensation. The City agrees to pay the Consultant on a time and materials basis in
accordance with the attached fee schedule as full compensation for everything done under this agreement, not
to exceed $ 25,000 for work directed by the City.
4. Payment. The Consultant shall be paid monthly upon presentation of an invoice to the City.
Applications for payment shall be sent to the City Clerk at the below stated address.
Agreement for Professional Services Page 1 of5
Gibbs Planning City Ccntcr Plan
/1/1'7— -6 3�—
`1'he City reserves the right to withhold payment under this agreement which is determined in the
reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Work, City
Standards, City ordinances and federal or state standards.
Notice. Notice shall be given in writing as follows:
TO THF.. CiTY:
TO THE CONSULTANT:
Name: Christine Bainbridge, City Clerk Name: Robert J. Gibbs
Phone Number: (509)921 -1000 Phone Number: (248) 6424800
Address: 11707 East Sprague Ave, Suite 106 Address: 330 East Maple Street, No. 310
Spokane Valley, WA 99206 Birmingham, MI 48009
6. Applicable Laws and Standards. The parties, in the performance of this agreement, agree
to comply with all applicable Federal, State, local laws, ordinances, and regulations.
7. Relationship of the Parties. it is understood, agreed and declared that the Consultant shall be
an independent Consultant and not the agent or employee of the City, that the City is interested in only the
results to be achieved, and that the right to control the particular manner, method and means in which the
services are performed is solely within the discretion of the Consultant. Any and all employees who provide
services to the City under this agreement shall be deemed employees solely of the Consultant. The Consultant
shall be solely responsible for the conduct and actions of all its employees under this agreement and any
liability that may attach thereto.
8. Ownership of Documents. All drawings, plans, specifications, and other related documents
prepared by the Consultant under this agreement are and shall be the property of the City, and may be subject
to disclosure pursuant to RCW 42.56 or other applicable public record laws.
9. Records. The City or State Auditor or any of their representatives shall have full access to
and the right to examine during normal business hours all of the Consultant's records with respect to all
matters covered in this contract. Such representatives shall be permitted to audit, examine and make excerpts
or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls and record of
matters covered by this contract for a period of three years .from the date final payment is made hereunder.
10. Insurance. The Consultant shall procure and maintain for the duration of the agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.
No i. imitation. Consultant's maintenance of insurance as required by the agreement shall not be construed to
limit the liability of the Consultant to the coverage provided by such insurance, or otherwise Limit the City's
recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below:
1. Automobile Liability insurance covering all owned, non- owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office (.ISO) form
CA 00 01 or a substitute form providing equivalent liability coverage. If necessary,
the policy shall be endorsed to provide contractual liability coverage.
Agreement for Professional Services Page 2 of 5
Gibbs Planning City Center Plan
2. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations.
independent contractors and personal injury and advertising injury. The City shall be
named as an insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
13. Minimum Amounts of Insurance. Consultant shall maintain the following insurance
limits:
1. .Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with Waits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional .Liability insurance shall be written with limits no less than
$1;000,000 per claim and $1,000;000 policy aggregate limit.
C. Other insurance Provisions. The insurance policies -are to contain, or be endorsed to
contain, the following provisions for Automobile Liability, Professional Liability and
Commercial General Liability insurance:
I . The Consultant's insurance coverage shall be primary insurance as respect
the City. Any insurance, self - insurance, or insurance pool coverage maintained by
the City shall be excess of the Consultant's insurance and shall not contribute with it.
2. Cancellation of Consultant's insurance shall be governed by either:
a. the policy shall be endorsed to state that coverage shall not be cancelled by
either party, except after thirty days prior written notice by certified mail,
return receipt requested, has been given to the City, or
b. the Consultant shall provide at least 30 days prior written notice by
certified mail, return receipt requested of a cancellation.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A: V Cl.
E. Evidence of Coverage. As evidence of the insurance coverages required by this
contract, the Consultant shall furnish acceptable insurance certificates to the City at the time
the Consultant returns the signed contract. The certificate shall specify all of the parties who
are additional insureds, and will include applicable policy endorsements, and the deduction or
retention level. insuring companies or entities are subject to City acceptance. if requested;
complete copies of insurance policies shall be provided to the City. The Consultant shall be
financially responsible for all pertinent deductibles, self-insured retentions, and/or self-
Agreement for Professional Services Page 3 of 5
Gibbs Planning City Center Plan
insurance.
11. Indemnification and Hold Harmless. The Consultant shall defend, indemnify and hold the
City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages;
losses or suits including attorney fees, arising out of or in connection with the performance of this agreement,
except for injuries and damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused
by or resulting from the concurrent neg] igence of the Consultant and the City, its officers; officials, employees,
and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance. Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of the agreement
12. Waiver. No officer, employee, agent or other individual acting on behalf of either party has
the power, right or authority to waive any of the conditions or provisions of this agreement. No waiver in one
instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded
in this agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy
provided herein or bylaw. Failure of either party to enforce at anytime any of the provisions of this agreement
or to require at any time performance by the other party of any provision hereof shall in no way be construed to
be a waiver of such provisions nor shall it affect the validity of this agreement or any part thereof.
13. Assignment and Delegation. Neither party shall assign, transfer or delegate any or all of the
responsibilities of this agreement or the benefits received hereunder without first obtaining the written consent
of the other party.
14. Subcontracts. Except as otherwise provided herein, the Consultant shall not enter into
subcontracts for any of the work contemplated under this agreement without obtaining prior written approval of
the City.
15. Confidentiality,. Consultant may, from time to time, receive information which is deemed by
the City to be confidential. Consultant shall not disclose such information without the express written consent
of the City or upon order of a Court of competent jurisdiction.
16. Jurisdiction and Venue. This agreement is entered into in Spokane County, Washington.
Venue shall be in Spokane County, State of Washington.
17. Cost and Attorney's Fees. In the event a lawsuit is brought with respect to this agreement,
the prevailing party shall be awarded its costs and attorney's fees in the amount to be determined by the Court
as reasonable. Unless provided otherwise by statute; Consultant's attorney fees payable by the City shall not
exceed the total sum amount paid under this agreement.
18. Entire Agreement. This written agreement constitutes the entire and complete agreement
between the parties and supercedes any prior oral or written agreements. This agreement may not be changed,
modified or altered except in writing signed by the parties hereto.
19. Anti - kickback. No officer or employee of the City, having the power or duty to perform an
official act or action related to this agreement shall have or acquire any interest in this agreement, or have
Agreement for Professional Services Page 4 of 5
Gibbs Planning City Center Plan
solicited, accepted or granted a present or future ga favor, service or other thing of value from any person
with an interest in this agreement.
20. Business Registration. Prior to commencement of work under this agreement, Consultant
shall register with the City as a business.
21. Severability. If any section, sentence, clause or phrase of this agreement should be held to
be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any
other section, sentence, clause or phrase of this agreement.
22. Exhibits. Exhibits attached and incorporated into this agreement are:
1. Scope of services
2. Insurance Certificates
IN WITNESS WHEREOF, the parties have executed this agreement this 'L2j day of
6t 21 , 2007.
CITY OF SPOKANE VALLEY:
cc--
Davi ercier, Manager
ATTE
Bainbridge, City Clerk
Consultant:
tom+•
Robe J. Gibbs, resident
Tax lI) No. op
REDACTED
APPROVED AS TO FORM: r
ce oftje�City Attorn
This document contains confidential tax information and
has been redacted pursuant to RCW 82.32.330.
You may petition for a review of our findings pertaining to any
redacted or withheld documents pursuant to Spokane Valley
Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.
Agreement for Professional Services
Gibbs Planning City Center Plan
Page 5 of 5
GIBBS
PLANNING.
GROUP
2 July 2007
Ms. Deanna Griffith
Admin - Community Development
City of Spokane Valley
11707 E. Sprague Ave., Suite 1.06
Spokane Valley, Washington 99206
Dear Ms. Griffith:
On behalf of Gibbs Planning Group, Inc. (GPG), I am pleased to respond to your
request for retail consulting services for your proposed Spokane Valley town
center. It is my understanding that you are seeking for GPG to assist you in
implementing your master plan. Please find below a summary of my proposed
scope of services and fees:
Scope of Services:
GPG will assist the City in selecting potentially qualified developers to purchase
and implement the town center. Specifically, GPG will:
• Research local, regional and national developers with experience in building
and managing town centers similar to the proposed town center.
• Prepare a list and description of the above potential developers.
• Assist the City in making a short list of potential developers. It is understood
that the City may not want to remove any potential developers at this stage.
• Make contact and /or meet with the potential developers to present Spokane
Valley's town center and to gain an understanding of the developer's
potential interest in the project.
• Prepare a Memo summarizing the above meetings and discussions.
• Assist the City in preparing a plan to option, lease or purchase the proposed
town center property.
• Assist the City in preparing a RFP for potential developers.
• Assist the City in reviewing development proposals. It is understood that the
City may or may not seek proposals.
• Coordinate the purchase and implement with a preferred development team.
In addition, GPG will be available to participate in conference calls or to attend
meetings with the City as mutually agreed upon.
Proposed Fees:
Based upon my understanding of your needs, I propose consulting with you on a
$250 per hour, or $3,500.00 per diem basis. GPG's fees shall not exceed Twenty -
Five Thousand Dollars, without prior approval from the City. In addition to the
above fees for services, all costs for reproduction, travel, and lodging shall be billed
at direct cost.
Limits of Scope of Services:
The services described and provided by (GPG) in this agreement are for consulting
services only and should not be used as the sole basis of land purchases, sales,
development, financing, leasing, design, planning or construction. In addition, the
330 E. Maple Street No. 310 Birmingham. Michigan 48009
RETAIL CONSULTING + TOWN PLANNING + MARKET RL'SEARCH
Tel. 248.6424800 Fax. 248.642-5758 gibbcplanning.com
F '
following items are not included in this proposal: Environ ental Analysis for toxic
or contaminated site conditions, Architectural Design, Engineering or teal Estate
brokerage services.
Conditiorts of Agreement.
a. GPG will begin services as described by this proposal upon receipt of a -norn-
refundable retainer (see below). This retainer will he deducted from the final
invoice for services completed by this proposal.
b. This proposal will be valid for 30 days from today's date.
C. GPGs responsibilities for any damages or losses resulting from the services
completed pursuant to this agreement shall be limited to $1,000.00. -
If you agree with the terms, fees and conditions of this proposal please sign below
and return an original, copy with a $1,000.00 retainer cl?e�--k made out to GIBB
PLANNING GROUP, INC., sothat we may begin assisting you in the near future.
Sincerely,
GL3BS PLANNING CYROUT, INC,
sa�ir� gate
�.�!*...CL�. -- ?'!! `4 A .............................
Robert J. Gibbs
President ------ ' ...... .........�;*,- ..,..,...,,..
Repnr�er�Qr
On Your Side NSC2 7/16/2007 10:42:41. AM PAGE 2/003 Fax Server
ACORDM CERTIFICATE OF LIABILITY INSURANCE
07)1812007 IMMOONVVY?
PRODUCER
James Robert Ross AGENCY
THIS CERTIFICATE 18 188UED AS A MATTER OF INFORMATION
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2228 S MILFORD RD
HIGHLAND MI 46357.4932
HOLDER. THIS CERTIFICATE DOES NOT A69END, EXTEND OR
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DESCRIPTION OF OP ERA7ION3 +LQCATIONSNEHIClE<$iSPECIAL ITEMS
Re' S pia guelApple ay Corridor Retail Consulting
CERTJFICATE KOLDER
CANCEUATION
The City of Spokane Valley
SHOUTD ANY OF THE ABDVEDESCRIBED POLICIES OF. CANCeLLEOBEFORET12
Attn: Chrlstlne Bainbridge
ECPIR4TIOMDATC THEREOF. THE ISSULNGCOriPANY4 %IJLL GrIDEAVORYOW411.
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Spokane Valley, VVA 99206
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