08-040.00 Spokane County: 2008 Sewer Construction Plan.. ~s
•
•
Memorandum of Understanding
Between the City of Spokane Valley
and Spokane County
Pavement Replacement Cost Sharing and
Drainage Improvement Costs
For the 2008 Sewer Construction Program
WHEREAS the City of Spokane Valley (the CITY) and Spokane County (the
COUNTY) desire to work collaboratively to construct portions of the COUNTY's
2008 Sewer Construction Program together with CITY paving and drainage
improvement projects; and
WHEREAS the CITY desires that the roads impacted by the construction of
sewers in the 2008 Sewer Construction Program be reconstructed to the full
preconstruction width for an improved roadway surface; and
WHEREAS the CITY also desires that pavement replacement work be extended
in some areas beyond the limits of sewer construction; and
WHEREAS the CITY also desires that certain drainage improvements be
constructed in areas that will be impacted by the COUNTY's 2008 Sewer
Construction Program; and
WHEREAS the costs of such full ,width repaving, additional length of road
reconstruction, and miscellaneous drainage improvements are not funded by the
COUNTY`s Sewer Construction Program, and said costs will need to be paid by
the CITY; and
WHEREAS the 2008 Sewer Construction Program includes the
Rockwell/Summerfield Phase I, Summerfield, Rockwell, Suffers and White Birch
Sewer Projects within the limits of the CITY, as identified in the COUNTY's
adopted Six-Year Sewer Capital Improvement Program 2007-2012.
NOW THEREFORE, the CITY and the COUNTY do hereby agree as follows:
1. Prior to the bid of each project, the COUNTY shall provide the CITY with a set
of project plans, together with cost estimates indicating the extent of pavement
removal and replacement to be paid for by the COUNTY as a part of the sewer
project. The CITY shall review the plans and estimate, and shall advise the
COUNTY regarding the extent to which the CITY desires to add pavement
removal and replacement, as well as the specific drainage improvements that the
CITY would like to make in conjunction with the project.
cob-4o
Memorar~ of Understanding •
2008 Sewer Construction Program Page 2 of 3
2. The COUNTY shall prepare bid documents that include the additional work
that is requested by the CITY. The CITY may request that the COUNTY include
a Base Bid Schedule and an Alternate Bid Schedule in the bid documents to
allow for a more accurate determination of the true cost impact of the additional
work requested by the CITY.
3. After the bids for a project are opened, the COUNTY shall prepare the bid
tabulation and provide a copy to the CITY on the day of the bid, together with a
calculation of the CITY's estimated share of the project cost based upon the unit
prices submitted by the low bidder. If the CITY then decides to proceed with the
desired improvements, the CITY shall provide a written notice to the COUNTY
within three days of the receipt of the bid tabulation.
4. The CITY's maximum cost for the five projects shall not exceed
$1,100,000.00 without written authorization by the CITY. The COUNTY shall not
proceed with any work that would increase the CITY's cost to an amount greater
than the total amount authorized. The estimated CITY costs are presented in
Table 1 below. The CITY and the COUNTY recognize that this estimated total
cost is for planning purposes, and that the actual amount will be based upon final
quantities acid actual contract prices.
5. If the CITY subsequently elects to make additions to the scope of the project,
the CITY shall request such additional work in writing. A corresponding
adjustment shall then be made to the CITY's share of the cost based upon the
resulting increase in pay quantities and the associated contract bid prices. For
work items requested by the CITY that are not covered by the contract bid prices,
the COUNTY shall prepare a change order for the CITY's review and acceptance
prior to work items being constructed.
6. Upon substantial completion of each project, the COUNTY will send an initial
invoice to the CITY for the CITY's portion of the cost of roadway and drainage
improvements. Upon execution of the final pay estimate with the contractor, the
COUNTY shall prepare and send a final invoice for any additional amounts
payable by the CITY.
:.
Memora~n of Understanding
2008 Sewer Construction Program Page 3 of 3
City of Spokane Valley Share
2008 Estimated Road & Drainage Improvement Costs
Estimated Estimated Drainage
Road Improvement Costs
2008 Pro~ects Im rovement Costs
Estimated Total Costs $ 900,000 $ 200,000
SPOKANE COUNTY:
N. Bruce Rawls, County Utilities Director
TABLE 1
Date: ~L2 0 $
CITY OF SPOKANE VALLEY:
gy:
~9` ~
Date: 7 ~d"
City Manager