08-067.00 CH2M Hill: Barker Rd Bridge Replacement.tl1110111111116
Washington State
Department of Transportation
Supplemental Agreement
I� p g
Organization and Address
CH21N4 HILL, Inc.
Number 5
9 South Washington, Suite 400
Spokane, OVA 99201 -3709
Original Agreement Number
LA -5724 (Local Agency Proj. # 04 -003)
Phone: 509.747.2000
Project Number
Execution Date
Completion Date
1
Federal Aid Number BRM 412' )(004)
7/12/2005
12/31/2009
Project Title
New Maximum Amount Payable
Barker Road Bridge Replacement
$ ],480,564.00
Description of Work
Construction management phase professional engineering services
The Local Agency of City of Spokane Valley, Washington
desires to supplement the agreement entered into with CH2M HILL,, Inc.
and executed on 7/12/2005 and identified as Agreement No. LA -5724 Proj. 04 -003
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read: The rompl tion date i,; changed to December 31, ?009
Section V, PAYMENT, shall be amended as follows:
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as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By:
Consultant Signature
DOT Form 140 -063 EF
Revised 912a05
By: r
ppr ing Authority Signature
Date
C08 -67
EXHIBIT 132
Scope of Work for
Barker Road Bridge Replacement Project
Construction Management, Office Engineering, and
Supplemental Inspection Services
City of Spokane Valley, Washington
FHWA Project No. BRM 4123(004)
June 2008
GENERAL
The purpose of this Scope of Work is to establish the specific scope of CH2M HILL's
professional engineering services and compensation for Construction Management (CM),
Office Engineering Services, and Construction Inspection Services for the Barker Road
Bridge Replacement project.
The City of Spokane Valley (Spokane Valley) may make or approve changes %vithin the
general scope of this agreement. If such changes affect CHZIM HTLL's cost of, or time
required for, performance of the services, an equitable adjustment will be made through an
amendment to this agreement. CH2M HILL will notify Spokane Valley in writing of the
occurrence of a change and an estimate of the cost impact. Spokane Valley will provide
written approval of change. A 10 percent contingency fund has been established for minor
changes to the Scope of Work. Use of the contingency fund requires written authorization
from Spokane Valley.
CH2M HiLL will provide Construction Management Services, Office Engineering Services,
and Supplemental Construction Inspection Services, as defined below. These services are
intended to assist Spokane Valley to administer the contract for construction, monitor the
performance of the construction Contractor ( "Contractor'), verify that the Contractor's
work is in substantial compliance with the construction Contract Documents, and assist
Spokane Valley in responding to events that occur during the construction.
Assumptions
'I'his scope of work is premised on a Notice to .Proceed date of approximately June 2005
with an 1S rnonth project duration for construction engineering support activities.
Deviations from the anticipated construction activities, schedule, or duration of
construction will materially affect the scope of these services and CH2M RfLL's
compensation for the services, and w ll .require an adjustment to CF12M H_ILL's
compensation. CI12 -M HILL will not perform services beyond the agreed to contract
scope without written authorization from Spokane Valley.
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2. Spokane Valley will provide appropriate staff to perform the day - today construction
inspection.
3. The level of effort required to provide the services described herein is highly dependent
on the experience and capabilities of both the Spokane Valley field inspector and the
low -bid construction contractor awarded the project. Consequently, CH2M HILL has
limited control over the number and types of field inquiries received and the
corresponding level of effort required to respond to those inquiries. Therefore, the level
of effort for all tasks is limited to the amount of labor and expenses as indicated in the
attached fee itemization. Additional services beyond these limits will be provided as
extra work.
4. CH2M HILL's Personnel at Construction Site
The presence or duties of CH2,ti1 HTLL's personnel at a construction site, whether as
onsite representatives or otherwise, do not make CI-12M HILL or CH21\1 HILL's
personnel in any way responsible for those duties that belong to Spokane Valley and /or
the construction contractors or other entities, and do not relieve the construction
contractors or any other entity of their obligations, duties, and responsibilities,
including, but not limited to, all construction methods, means, techniques, sequences,
and procedures necessary for coordinating and completing all portions of the
construction work in accordance with the construction Contract Documents and any
health or safety precautions required by such construction work.
CH2M HILL's personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or any health
or safety precautions and have no duty for inspecting, noting, observing, correcting, or
reporting on health or safety deficiencies of the construction contractor(s) or other entity
or any other persons at the site except C112M H1LL's own personnel.
'11e presence of CH2M HML.'s personnel at a construction site is for the purpose of
providing to Spokane Valley a greater degree of confidence that the completed
construction work will conform generally to the construction Contract Documents and
that the integrity of the design concept as reflected in the construction Contract
Documents has been implemented and preserved by the contractor(s). CH2M HILi.
neither guarantees the performance of the contractor(s) nor assumes responsibility for
contractor's failure to perform work in accordance with the construction Contract
Documents.
For this agreement only, constriction sites include places of manufacture for materials
incorporated into the construction work.
S. CH2M Hh.,l.,'s services listed below will be provided in accordance with applicable
guidelines from the most current versions of the WSDO'C' Construction Manual and the
WSDOT Local Agency Guidelines (LAC) Manual.
6. Spokane Valley will contract separately with the Washington State Department of
Transportation (WSDO "C) to perform testing, quality control, and inspection services
required by the specifications for the manufacture of the precast concrete girders.
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7. Spokane Valley will contract with an independent firm to perforni materials testing,
sampling, and duality control services for the project.
8. Spokane Valley will have responsibility to review the Contractor's traffic control plan
submittals.
Based on the above assumptions, C142M HILL will perform the following services:
1.0 CONSTRUCTION MANAGEMENT SERVICES
1.1 Establish Document Management System
CI I2rv1 H.IL.L will establish a system and set of procedures for managing, tracking and
storing all relevant documents between the Contractor, CH2M 1-i1LL, and Spokane Valley
produced during the Construction and Closeout phases of the project. CH21v1 HILL will
utilize an appropriate computer based document management system selected by
CI12M HILL. CH2iVl HILL will, in coordination with Spokane Valley, maintain hard copy
records, suitably organized, of all relevant documentation.
CH21V1 HILL will also implement procedures for the logging and tracking of all relevant
correspondence and documents. CH2Mi HILL will assist Spokane Valley in monitoring all
outstanding decisions, approvals, or responses required from Spokane Valley.
1.2 Conduct Pre - Construction Conference
CH2M HILL will coordinate and attend one pre - construction conference Awith the
Contractor to review the project communication, coordination and other procedures and
discuss the Contractor's general workplan and requirements for the project. CH2M I-JILL
will take minutes and may otherwise record the results of this conference.
It is assumed that the pre - construction conference will be attended by CI-12M HI .L's project
manager, senior bridge engineer, and senior geotechnical engineer.
1.3 Project Site Meetings
Spokane Valley's onsite inspector will conduct weekly meetings with the Contractor and
will prepare the minutes of these meetings. CH2M HILL will periodically attend these
meetings. CI-12im HILL's budget is based on an assumption that 0-12M tTfLL's
Construction Manager will attend these meetings twice per month.
1.4 General CM Support
CI-12M HILL will provide services in coordinating the site activities, administering the
contract for construction, monitoring the Contractor's performance, responding to design
and technical submittals, and closing out the contract for constriction. The following
services are included as part of this task:
1.4.1 Progress Payments
CH2M HILL will prepare Contractor pay requests, including appropriate
documentation of force account and bid item documentation via payniotes.
CH21\/1 I-iILL will use the WSDOT Construction Manual and WSDOT Local Agency
Guidelines (LAG) Manual in the preparation of the contractor's pay request.
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CH2M HILL will advise Spokane Valley as to the status of the total amounts
requested, paid, and remaining to be paid under the terms of the construction
Contract Documents.
Recommendations by CH2M HiLL. to Spokane Valley for payment will be based
upon CH2M HILL's measurements, calculations and /or other information as
.required by the measurement and payment sections of the construction Contract
Documents and the applicable WSDOT Manuals. Such recommendations do not
represent that the Contractor has completed the work in exact accordance with the
contract for construction; that 0-12M HILL has made an examination to ascertain
how or for what purpose the Contractor has used the moneys paid; that title to any
of the work, materials or equipment has passed to Spokane Valley free and clear of
liens, claims, security interests, or encumbrances.
1.4.2 Field Instructions and Orders
CH2M HILL will issue field instructions, orders or similar documents during
construction as provided in the contract for construction.
1.4.3 Correspondence and Communications
CH2M HILL will implement and maintain regular communications with the
Contractor during the construction. CH2v1 HILL will receive and log all
commtuucations from the Contractor and will coordinate the communications
between Spokane Valley and Contractor. CH2M 1-IILL will not provide direction
directly to the Contractor's subcontractors. CH213M ffrLL will prepare written
communications to the Contractor and provide recommendations to Spokane Valley
for written communications between Spokane Valley and Contractor.
1.4.4 Minor Variations in the Work
CH2M HILL may authorize minor variations in the work which do not involve an
adjustment in the Contractor's contract price nor time for construction and are not
inconsistent with the intent of the construction Contract Documents.
1.4.5 Environmental /Agency Permits
CH2M HILL will review, and assist in enforcing requirements stipulated in Spokane
Valley's permits issued by regulatory and environmental agencies. CH21%4 .HILL
will coordinate and participate in a meeting and discussions with Spokane Valley,
Washington State Department of Fish and Wildlife, and the Contractor to establish
mitigation requirements related to the Hydraulic Project Approval (HPA).
1.4.6 Coordinate Issuance of Changes
CH2M HILL will receive and review the Contractor's response to the request for
change and will obtain such further information as is necessary to evaluate the basis
for the Contractor's proposal. CH2M HILL will assist Spokane Valley with
negotiations of the proposal and, upon approval by Spokane Valley, prepare final
change order documents for execution by Spokane Valley and Contractor.
1.4.7 Review of Contractor's Requested Changes
CH2M HILL will review construction contract changes. CH2M HTLL will make
recommendations to Spokane Valley regarding the acceptability of the Contractor's
request and, upon approval of Spokane Valley, assist Spokane Valley in negotiations
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of the requested change. Upon agreement and approval, CH2M HILL will prepare
final change order documents.
1.4.8 Change Order Reports
CH2M HILL will provide periodic reports to Spokane Valley about the status of
Change Orders. The report will include issued Change Orders, pending change
orders, and change order amounts -
1.4.9 Claims and Disputes
CF12M H1L.L will receive, log, and notify Spokane Valley about all letters and notices
from the Contractor concerning claims or disputes between the Contractor and
Spokane Valley pertaining to the acceptability of the work or the interpretation of
the requirements of the contract for construction. CH22N4 HJ.LI- will review all such
letters and notices and will discuss them with the Contractor as necessary to
understand each such claim or dispute. CH2M HILL will advise Spokane Valley
regarding the Contractor's compliance with the contract requirements for such
claims and disputes. CH2M HILL will assist Spokane Valley in discussions with the
Contractor to resolve claims and disputes.
CH2-'M HILL will not issue decisions on Contractor claims or disputes. CI-12M HILL
will not, except as part of Additional Services, undertake comprehensive and
detailed .investigation or analysis of Contractors claims and disputes, nor
participate in judicial or alternative dispute resolution procedures for the claims or
disputes. CH2M HILL will use the WSDOT Construction Manual and LAG Manual
in the resolution of claims and disputes.
1.4.10 Contractor's Schedule Submittal
CH2M I1ILL will review the Contractor's construction schedule and verify that it is
consistent with the requirements of the contract for construction. CH2M HILL wil I
advise the Contractor of any areas where the schedule is not in compliance with the
contract for construction. CH2M HILL will provide comments to Spokane Valley to
assist Spokane Valley in approving, accepting or taking other action on the
contractor's schedule, in accordance with the contract for construction.
CH2AM HILL's review and comments shall not be considered as a guarantee or
confirmation that the Contractor will complete the work in accordance with the
contract for construction.
1.4.11 Contractor's Schedule Updates
CH2NI HILL will review the Contractor's periodic schedule updates or other
schedule submissions. CH2M HILL will advise the Contractor if the updates or
other submissions are not in accordance with the contract for construction.
C1-1.2M HILL will provide comments to Spokane Valley regarding the updates or
other submissions. CH2M HILL will monitor the Contractor's progress on a weekly
basis and report any significant changes to the project's available float and /or the
project's critical path.
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1.5 Conduct Shaft Pre - Construction Conference
CH2M HILL will coordinate and attend a separate shaft pre - construction conference at the
project site to discuss the proposed shaft construction procedures, personnel, equipment to
be used, and other elements of the approved shaft installation plan in accordance with the
specifications. CH2M HILL, will take minutes and may otherwise record the results of this
conference.
It is assumed that the shaft pre- construction conference will be attended by CH21M HTLL's
project manager, senior bridge engineer, junior structural engineer, and geotechnical
engineer.
1.6 Final Inspection I Closeout I Warranty
CH2M HILL. will assist Spokane Valley in issuing documents for substantial completion
and acceptance of the work. CH2M HILL will advise Spokane Valley on payment, and
partial release of retention. CH2M HILL will assist Spokane Valley in issuing documents
for final completion and acceptance of the work. CH21A HILL will advise Spokane Valley
on final payment, release of retention, and release of insurance and bonds. CH2M HILL
will provide to Spokane Valley an organized set of project documents and records.
CH2M MILL is not responsible for any unauthorized reuse or alteration of project
documents.
2.0 OFFICE ENGINEERING SERVICES
2.1 Submittals
CH2M HILL will review shop drawings, samples, and submittals for conformance with the
design concept and compliance with the requirements of the plans and specifications for
construction. A list of anticipated submittals to be reviewed by CH2M HILL and an
estimate of associated review hours is attached. CH2M HILL will also require the
Contractor to submit these items as required by the construction contract, the LAG Manual
and the Construction Manual.
In addition, C1421M KILL will log and track shop drawings, samples, and submittals.
CH2M HILL.'s review of shop drawings, samples, and submittals will be for conformance
with the design concept and compliance with the requirements of the contract for
construction. Such review shall not relieve the Contractor from its responsibility for
performance in accordance with the contract for construction, nor is such review a
guarantee that the work covered by-the shop drawings, samples, and submittals is free of
errors, inconsistencies, or omissions.
2.3 Requests for Information
CH2M HILL will review the Contractor's requests for information (RFD or clarification of
the plans and specifications for construction. CH2M HILL, will coordinate such review with
the design team and with Spokane Valley as appropriate. CH2Nl HILL will coordinate and
issue responses to the RE1s. CH2M HILL will log and track the Contractor's RFls.
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CH2'M HILL will assist Spokane Valley in reviewing and responding to the Contractor's
requests for substitution of materials and equipment. CH2M HILL will review such
requests and will advise Spokane Valley as to the acceptability of such substitutions.
2.4 Record Drawings
CH2M HILL will revise the original design drawings to reflect available record information
provided by the Contractor, inspector's reports, or survey data. One reproducible set and
three hard copies will be submitted to Spokane Valley. Copies of electronic AutoCAD files
will also be submitted. CF12M HILL is not responsible for the accuracy or completeness of
as -built drawing or survey information provided by the Contractor or other entities.
3.0 CH2M HILL SUPPLEMENTAL INSPECTION
3.1 Periodic Site Visits
CH2M HILL will perform up to six (6) one -day site visits to the project site to observe the
work and confirm that the work is being accomplished in general conformance to the plans
and specifications.
3.2 Material Testing and Special Inspection
CH2?vI HILL will review the reports and other information prepared by the material testing
firm contracted independently with Spokane Valley. Spokane Valley's onsite inspector will
coordinate the testing firms' schedules, transmittal of reports, findings or other information
to the Contractor and CH2M HILL.
3.3 Technical Field Inspection — Foundation and Structures
CH2M HILL will provide technical specialists to provide inspection of the contractor's work
specifically related to the bridge foundation, bridge structure, and retaining walls for this
project. The scope and budget assumes the following:
• Up to twelve (12) days of structural engineering field support.
• Up to 1.2 days of geotechnical field support to observe the four (4)10 -foot diameter
drilled shafts (3 days per shaft).
• Up to 12 days of geotecluucal field support to observe the eight (8) 5 -foot diameter
drilled shafts (1 -1/2 days per shaft)_
3.4 Surveying
C112M HiLL will provide field surveying to establish and verify survey control points
shown to be provided by Spokane Valley in the construction Contract Documents.
CH2M HILL will also provide additional surveying to delineate the right -of -way
boundaries or other elements of the project, as may be requested by Spokane Valley.
Surveying under this task does not include work to layout the bridge and retaining wall
structures or roadway and utility work. Nor does this task included licensed surveying to
document the location of or reset existing monuments. The Contractor will be responsible
for all surveying necessary to layout the bridge and retaining wall structures, roadway and
utility elements, and for establishing and resetting monuments in accordance with the
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construction Contract Documents. The budget assumes up to 3 days of survey crew and
office time needed to perform surveying under this task.
3.5 Cultural Resources Monitoring
CH2tiI HILL will provide an onsite archaeologist to monitor ground - disturbing activities
for discovery of potential or known archaeological resources: Activities to be monitored
include the following:
• Upper 15 feet of soil excavation for the drilled shafts.
Demolition and removal of the below -grade portions of the existing bridge
abutments and piers.
• Excavations for the new bridge abutments and retaining walls.
Excavations for utilities adjacent to the new bridge structure will be in previously disturbed
areas and will not be monitored.
17he scope and budget assume 100 hours for the cultural resources monitoring effort. The
actual level of effort required may increase or decrease depending on the archaeologist's
judgment of conditions observed. CH2M HILL will provide weekly updates to the Spokane
Valley of the hours actually spent onsite during periods of ground- disturbing activities. The
budgeted level of effort will not be exceeded unless authorized by the City of Spokane
Valley.
4.0 PROJECT MANAGEMENT & COORDINATION
CH2M HILL will provide overall project management and coordination with Spokane
Valley. A total time of 20 months is assumed to be the duration for this work. Project
management services include:
• Project instructions and work plan
Staff and subconsultant management
• Quality management plan
• Control budget and schedule
• Monthly progress reports and invoices (The progress report /invoice will identify
the work performed for that period, major decisions, schedule, and budget status.
• Routine communication and coordination with Spokane Valley.
5.0 ADDITIONAL SERVICES
The following services will be provided by CH2M I 1 Ci. L upon written authorization of
Spokane Valley and agreement on compensation to CH2M HILL. An amendment to the
contract will serve as w =ritten authorization.
• Services necessary clue to the default of the Contractor.
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• Services related to damages caused by fire, flood, earthquake or other acts of Cod.
• Services related to warranty claims, enforcement and inspect ion
-
i Preparation for and serving as a witness .i.ri con.nection wi th any public a private
hearing or other forum related to the project.
i Services to support, p.repaxe, document, bring, d efend, or assist in Iitl gahon
undertaken or defended by Spokane lea 11e,
i Perform rruscellaneous and suppleunentaI services related to the project as
requested by Spokane Vai.le .
wwhr*
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DOCUMENTS EXEMPT FROM PUBLIC DISCLOSURE
The page entitled "Exhibit E -1" contains confidential cost and rate data and is withheld from
public disclosure pursuant to 23 USC 112(2)(F).
Prenotification; confidentiality of data. A recipient of funds requesting or using the cost
and rate data shall notify any affected firm before such request or use. Such data shall be
confidential and shall not be accessible or provided, in whole or in part, to another firm or to any
government agency which is not part of the group of agencies sharing cost data under this
paragraph, except by written permission of the audited firm. If prohibited by law, such cost and
rate data shall not be disclosed under any circumstances.
You may petition for a review of our findings pertaining to any redacted or withheld documents
pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.