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11-084.00 Michael Terrell: Greenacres Park Ph 1CITY OF SPOKANE VALLEY PARKS & RECREATION INFORMATIONAL COVER SHEET FOR DOCUMENTS REQUIRING CITY MANAGER SIGNATURE Date: July 1. 2011 Budget Account No: AGREEMENT TOPIC: First amendment to contract with Michael Terrell, Landscape Architect, for Greenacres Park Phase 1 Project. BACKGROUND: Amendment made to the contract dated September 24, 2010, due to the addition of the North Greenacres Pedestrian Study. Original contract amount was $148,520. Amendment #1 is $16,070. The new amended contract amount is $164,590. 49�x'z Parks & Recreatiorde ctor Date Approved: �� al (applicable only for Original Contract Agreements) Contract Language ❑ Letter of Credit El Perforrg) nce & Payment Bond Approval 161-61( Date � 1 Approved: C [[[ Wnager (applicable only for Original Contract Agreements) Insurance Certificates Approval DISTRIBUTION: Original to Vendor Original to City Clerk Copy to Submitting Department Copy to Finance Department ATTACHMENTS: Two copies of contract with original signatures Date f 1 Approved: t Ffna�tce (a appl�ble only for Original Contract Agreements) ❑ 5election Process Approval ❑ Funding Source Approval b II -C)N 1 AMENDMENT TO AGREEMENT FOR GREENACRES PARK PHASE 1 PROJECT Adding North Greenacres Pedestrian Study to contract with Michael Terrell, Landscape Architect 5312 South Chapman Road, Greenacres, Washington 99016 THIS AMENDMENT is made to the Agreement for Greenacres Park Phase 1 Project contract dated September 24, 2010 by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Michael Terrell, Landscape Architect, hereinafter "Contractor" and jointly referred to as "Parties." Attached to this Amendment is a Scope of Services for the North Greenacres Pedestrian Study to be added to the existing contract. The City agrees to pay the Contractor a not to exceed amount of $14,470.00 plus $1,600 for expenses for the study. The study will take approximately six weeks to complete. Original contract amount ................... .......................$148,520 Amendment No 1 ......................... ............................... $ 16,070 Amended Contract Amount ....... ............................... $164,590 The remainder of the Agreement will remain unchanged by this Amendment. IN WITNESS WHEREOF, the Parties have executed this Agreement this /i day of July, 2011. CITY OF SPOKANE VALLEY: Mike Jackso City Mana er i � / n ATTEST: Christine Bainb •idg , ity Clerk APPROVED AS TO FORM: Cary Dris 11, City Attorney [ This document contains personal confidential information and has been redacted pursuant to RCW 42.56.230(3). You may petition for a review of our findings pertaining to any redacted or withheld documents pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review pursuant to RCW 42.56.550. I fle Michael Terrell ■ Landscape Architect 5312 South Chapman Road Greenacres, WA 99016 Date: June 28, 2011 Client: City of Spokane Valley, WA Contact: Mr. Mike Stone Address: 2426 N. Discovery Place Spokane Valley, Washington 99216 Project: North Greenacres Pedestrian Study Address: Spokane Valley, Washington Phone: (509) 720 -5400 Fax: (509) 688 -0188 Michael Terrell ■ Landscape Architect Agrees To Perform The Following Scope of Services: North Greenacres Pedestrian Study Tasks Duration Fees I. Site Review and Project Scope Definition 1. Review existing pedestrian and vehicular traffic 1 Week conditions in the North Greenacres neighborhood related to the Mission corridor between Barker and Flora with particular attention to the intersection of Mission Avenue and Long Road. 2. Review Background Guidelines. Jurisdictional standards or warrants for pedestrian treatments at intersections can vary somewhat between resources, and some currently prevailing industry information is now dated. As such, ITS will research and review the most current guidelines available for pedestrian treatments, and compile the information for use as technical support in the study. We will search guidelines that are accepted by the planning and engineering community, such as resources from the Institute of Transportation Engineers, American Society of Civil Engineers, American Association of State and Highway Transportation Officials, and other comparable resources. 3. Meet with City of Spokane Valley staff and refine scope of study and confirm deliverables. Phase I Subtotal $2,220.00 PROPOSAL Project: North Greenacres Pedestrian Study Project #: 10 -022B Client: City of Spokane Valley II. Fieldwork and Coordination with City Staff 1. Field Work. We propose the collection of field data to 1 Week assist with the site specific review of the Mission Avenue /Long Road intersection. We will review a couple other similar regional park scenarios within Spokane County so we have a better base for predicting pedestrian and vehicle conditions for a community park. We will also drive the corridor and review maps to determine where other pedestrian crossing may be occurring with some frequency occur. We propose review site specific conditions for the PM peak hour of the typical weekday (at a minimum of two locations) and for the Saturday peak hour generator (at at least one location) to review traffic and pedestrian conditions; specifically to obtain a sense of trip and pedestrian trip generation for a similar park. This will help with forecasting interim traffic and long range conditions for the Mission Avenue /Long Road intersection. Our observations along the Mission corridor, overall, will be of a more general nature intended to identify where pedestrian activity is naturally funneled across Mission Avenue. 2. City Meetings. After we assemble background guidelines and field work data, we believe it will be in the best interests of the project to meet with the Parks department and likely Public Work. The meeting(s) is intended to have discussion on appropriate guidelines and measures of effectiveness /criteria for use, consistent with the views of City staff, and to review field data collected. From this meeting, we should have a framework for moving forward with a direction that we know can be supported by City staff, prior to analysis, recommendations and documentation. Phase II Subtotal $3,900.00 III. Data Review / Analysis 1. We will review the assemblage of background, traffic, 2 Weeks and pedestrian information and assess whether safety treatments /improvements are warranted for the Mission Avenue /Long Road intersection based on accepted and supportable industry guidelines and warrants. Typically, these warrants will guide us towards solutions that can be promoted to improve p edestrian safety for an intersection or if such PROPOSAL Project: North Greenacres Pedestrian Study Project #: 10 -022B Client: City of Spokane Valley specific guidance is minimal, we will provide a range of typical solutions available based upon our experience with performing similar studies in the past. Given that permanent solutions will be developed in a year, it will be our goal to find /recommend solutions that are cost effective or can be reutilized at this or another City of the Valley location. In addition, we will use guidelines collected to come up with recommendations for the corridor. These later recommendations will not be as specific as those for Mission Avenue /Long Road, but will be intended to provide pedestrian guidance for the long range development of Mission Avenue (interim improvement recommendations are not necessary). 2. Meet with City of Spokane Valley staff to discuss analysis Phase III Subtotal $3,700.00 IV. Study Preparation and Graphics 1. Documentation and Graphics. We will prepare a 2 Weeks traffic study that provides a summary of the methodologies, guidelines, analysis, and conclusions of our work for review by City officials. We anticipate that three to five basic figures may be needed to illustrate points or concepts, and are addressed with our scope of work. A draft study will be prepared and submitted to Parks Department staff for review and comment. We will address comments and then finalize for submittal to Public Works and for public consumption. 2. Develop signage location map and concepts for park wayfinding signage. 3. Prepare final recommendations on wayfinding signage for Greenacres Park. 4. Meet with City of Spokane Valley staff and present draft results of the study. 5. Meet with City of Spokane Valley staff and present final results of the study. Phase IV Subtotal $4,650.00 Total $14,470.00 Expenses (Estimate) $1,600.00 PROPOSAL Project: North Greenacres Pedestrian Study Project #: 10 -022B Client: City of Spokane Valley NOTE: The above fee is based on an estimate of hours to complete the proposed Scope of Services at our current hourly rates. The actual fee may vary, but should be within 10% of this estimate. For services not listed as optional or included in this proposal see "Extended Services ". EXTENDED CONSULTANT SERVICES The following services are not included in the Scope of Services or fee and will be performed or coordinated as directed and authorized by the "client" at our current hourly rates or a negotiated fee if required. • Revisions to previously approved work. • Additional meetings, presentations, or site visits other than those listed in the Scope of Services. • Permitting or entitlements for building or construction. • Construction drawings and cost estimating. • Fountain and water features; mechanical, plumbing, and hydraulics consultants. • Design of retaining walls over four feet (4') in height. • Electrical or lighting design • Vehicular Traffic Engineering or Analysis for the proposed Mission Avenue improvement project. Traffic signalization design. Michael Terrell ■ Landscape Architect Proposes To Provide the Above Services for a Fee Which Shall Be: Fourteen Thousand Four Hundred and Seventy Dollars and no cents ($14,470.00). Invoices will be billed incrementally as work progresses toward the lump sum price. We will bill all reimbursable expenses based upon actual cost plus 15% for mileage and other miscellaneous expenses. These expenses will include cost of reproduction, telephone, etc. as necessary. We estimate these costs will not exceed $1,600.00. This Proposal and Contra_c be withdrawn by Michael Terrell ■ Landscape Architect if not accept . in 3 ays. Signature: Date: 6/30/11 Michael D. Terrell, ASLA Acceptance Of Proposal: I have read the above proposal, fees, and terms and they are hereby accepted. Michael Terrell ■ Landscape Architect is authorized to commence work as specified and agreed to herein. Signature: Date: PROPOSAL Project: North Greenacres Pedestrian Study Project #: 10 -022B Client: City of Spokane Valley :oRO® CERTIFi,,ATE OF LIABILITY INSUhANCE DATE(MM /DD /YYYY) 11 -30 -2010 THIS ERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHO.RIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONALINSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statementon this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: (A /c No, (877)90S-04S Ext): (888) 242 -1430 FAX USAA INSURANCE AGENCY INC /PHS PHONE A /C,No): 812846 P:(888)242-1430 F: (877) 905 -0457 ADDRIESS: PO BOX 33015 P ODUCER SAN ANTONIO TX 78265 CUSTOMER ID #: INSURER(S) AFFORDING COVERAGE NAIC # INSURED INSURER A: Hartford Casualty Ins CO MICHAEL TERRELL DBA MICHAEL TERRELL INSURER B LANDSCAPE ARCHITECT INSURER C 5 312 S. CHAPMAN RD. INSURER D GREENACRES WA 99016 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. SUKK ILTR POLICY NUMBER (MM /DD/YYYY) (MM /DD/YYYY) LIMITS TYPE OF INSURANCE INSR WVD GENERAL LIABILITY EACH OCCURRENCE S 1 0 0 O 1 0 0 0 COMMERCIAL GENERAL LIABILITY A CLAIMS -MADE U OCCUR X General Liab GEN 'L AGGREGATE LIMIT APPLIES PER: —1 POLICY U PRO JECT - I X I LOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS UMBRELLA LIAR I I OCCUR EXCESS LIAB I I ri Alw DEDUCTIBLE WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE— N/A OFFICER /MEMBER EXCLUDED? u (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Those usual to the Insured's Operations. CERTIFICATE HO City of Spokane Valley Attn Parks & Recreation Dept 2426 N DISCOVERY PL SPOKANE VALLEY, WA 99216 PREMISES (Ea occurrence) 5 300,000 MED EXP (Any one person) I$ 10,000 X 65 SBA PU5843 01/13/2011 Ol /13 /2012 PERSONAL &ADVINJURY I$ 1,000,00 (GENERAL AGGREGATE IS 2,000,000 PRODUCTS - COMP /OP AGG I S 2,000,000 (— $ TION COMBINED SINGLE LIMIT $ (Ea accident) BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ (Per accident) S S EACH OCCURRENCE $ AGGREGATE $ S S E.L. EACH ACCIDENT I $ E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ® 1988 -2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD Verify Workers' Comp Premium Status - Employer Liability Certificate Washington State Department of Labor and Industries Department of Labor and Industries Employer Liability Certificate Date: 07/11/2011 UBI #: 601 382 389 Legal Business Name: TERRELL MICHAEL DAVID Account #: 072,594 -01 Page 1 of 1 Employer Liability Certificate 'Doing Business As' Name: MICHAEL TERRELL LANDSCAPE ARCH Estimated Workers Reported: Quarter 1 of Year 2011 "1 to 3 Workers" (See Description Below) Workers' Comp Premium Status: Account is current. Firm has voluntarily reported and paid their premiums. Licensed Contractor? No Account Representative: Tl / KHANH TRAN (360)902 -4802 - Email: TRAK235 @lni.wa.gov What does "Estimated Workers Reported" mean? Estimated workers reported represents the number of full time position requiring at least 480 hours of work per calendar quarter. A single 480 hour position may be filled by one person, or several part time workers. Industrial Insurance Information Employers report and pay premiums each quarter based on hours of employee work already performed, and are liable for premiums found later to be due. Industrial insurance accounts have no policy periods, cancellation dates, limitations of coverage or waiver of subrogation (See RCW 51.12.050 and 51.16.190 httDs:H fortress. wa. izov/ lni/ crDsi /AcctInfoPrint.asDx ?AccountId= 07259401 &AccountManay... 7/11/2011 PAGE 3 4DDL INFO ON NEXT PAGE MAIL MCH -M -1 RENEWAL OF — ';Q (A RECIPROCAL INTERINSURANCE EXCHANGE) State 1 0 5 06 a 7 08 ven POLICY NUMBER USAA� 9800 Fredericksburg Road - San Antonio, Texas 78288 5 5 Terr 00358 99 36U 7104 8 25 25 WASHINGTON AUTO POLICY POLICY PERIOD: (12:01 A.M. standard time) RENEWAL DECLARATIONS EFFECTIVE FEB 20 2011 TO AUG 20 2011 OPERATORS 01 MICHAEL D TERRELL ATTACH TO PREVIOUS POLICY .Named Insured and Address 03 KARA L TERRELL MICHAEL D TERRELL CAPT USN 5312 S CHAPMAN RD GREENACRES WA 99016 -8832 06 PHILLIP C TERRELL D escription of e ic E' WORK/SCHOOL Mlles wa OPT, Week VEH YEAR TRADE NAME MODEL BODY TYPE MI SAGE IDENTIFICATION NUMBER 05 93 PONTIAC TRANS SPT SE WAG X2 250 1GIV1DU06D1PT224947 N IP P 06 98 GMC SIERRA 1500 PKP 4X4 4000 1GTEK19R1WR514466 B 07 05 CHEV TAHO /LS /LT UTL4X44D 10000 1GNEK13T85J264880 08 90 HONDA ACCORD LX SEDAN 4D 500 JHMCB7650LCO61062 P The Vehicle(s) described herein is principally garaged at the above address unless otherwise stated. ' W /c= Work/8chooC B=Buslness; F= Farrn;P= Pleasure VEH 05 GREENACRES WA 99016 -8832 VEH 07 GREENACRES WA 99016 -8832 VEH 06 GREENACRES WA 99016 -8832 VEH 08 GREENACRES WA 99016 -8832 is po icy provides ose coverages where a premium Is Shown below. a limits shown may be reduced by policy provisions and may not be combined regardless of the number of v ehicles for w hich a premium is listed unless specifically authorized elsewhere in this policy. VEH VEH VEH VEH COVERAGES LIMITS OF LIABILITY 05 6 -MONTH 06 6 -MONTH 07 6 -MONTH 08 6 -MONTH ( "ACV" MEANS ACTUAL CASH VALUE) D =DED PREMIUM D =DED I PREMIUM D =DED PREMIUM D =DED PREMIUM MOUNT $ AMOUNTI $ AMOUNT $ MOUN BODILY INJURY EA PER $ 500,000 EA ACC $1,000,000 104.04 128.98 124.22 104.04 PROPERTY DAMAGE EA ACC $ 300,000 57.15 70.62 66.77 57.15 PART B - PERSONAL INJURY PROTECTION MEDICAL BENEFITS - EA PER $ 10,000 INCOME CONTINUATION - $200 PER WEEK LOSS OF SERVICES BENEFITS - $40 /DAY MAX, $200 /WK MAX, $5,000 MAXIMUM TOTAL FUNERAL EXPENSE - $2,000 10.37 11.61 11.71 12.96 ART C - UNDERINSURED MOTORISTS BODILY INJURY EA PER $ 500,000 EA ACC $1,000,000 36.38 46.20 42.31 36.38 PROPERTY DAMAGE EA ACC $ 10,000 4.40 5.58 5.11 4.40 TOTAL PRE IUM - SEE FOLLOWING PAG (S) LOSS PAYEE VEH 07 WELLS FARGO AUTO FINANCE, NA, CORAOPOLIS PA ENDORSEMENTS: ADDED 02 -20 -11 - NONE REMAIN IN EFFECT(REFER TO PREVIOUS POLICY)- 5100WA(01) ACCFOR(01) A400WA(04) A401 CW(01) A100WA(03) AOASA(01) INFORMATION FORMS NOT PART OF POLICY)- 663WA 06 4 P 51 XXX40POOPOI I I I 11 1N P61 RMM4j000P0j I I I 11 I RMF I I 111 I-. XXX4 000 0 In WITNESS MEREOF, the Subscribers at UNI I EU 5ERVIGES AUT OMOBILE OMOBILE ASSOGIAI ION have their Attorney -in -Fact on this date JANUARY 1 8 , 2011 President, 5000 U 94740 -1110 caused these presents w ue blyneu by Laura Bishop USAA Reciprocal Attorney -in -Fact, Inc.