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2011, 07-05 Study Session AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday,July 5,2011 6:00 p.m. CITY HALL COUNCIL CHAMBERS 11707 East Sprague Avenue,First Floor (Please Silence Your Cell Phones During the Meeting) DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 1.Morgan Koudelka Justice Assistance Grant,2011 Discussion/Information 2.Kathy McClung, Economic Development Discussion./Information Mike Jackson 3. Scott Kuhta Spokane Valley Municipal Discussion/Information Code Title 22: Signage and Landscaping Regulations 4.Mayor Towey Advance Agenda Discussion/Information 5. Information Only (will not be discussed or reported): a)Proposed 2013 TIB Grant Project List c)Argonne Road Corridor Upgrade Project b)Spokane Regional Clean Air Agency Update 6.Mayor Towey Council Check in Discussion/Information 7.Mike Jackson City Manager Comments Discussion/Information ADJOURN Note: Unless otherwise noted above,there will be no public comments at Council Study Sessions. However,Council always reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane Valley Council, the Council reserves the right to take"action"on any item listed or subsequently added to the agenda. The term "action"means to deliberate,discuss,review,consider,evaluate,or make a collective positive or negative decision. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments,please contact the City Clerk at(509)921-1000 as soon as possible so that arrangements may be made. Study Session Agenda,July 5,2011 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 5, 2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE : Justice Assistance Grant 2011 GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: The City of Spokane Valley has been allocated $34,812 as part of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program for the 2011 annual award. These funds are designed to support all components of the criminal justice system. Spokane Valley staff has relied on recommendations of the Spokane Valley Police Chief to identify proposed projects to be funded with the grant. The identified expenditures are as follows. 1) NIBRS implementation (Crime Reporting) $16,250 2) Aircards (Data Encryption) $10,318 3) Target Ammunition $ 8,244 OPTIONS: 1.)Authorize application for the JAG grant. 2.) Request amendments to the application. 3.) Deny authorization to submit grant. RECOMMENDED ACTION OR MOTION: N/A (Motion Consideration on July 12) BUDGET/FINANCIAL IMPACTS: $34,812 in grants funds, no match required. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst Memorandum, JAG Allocation, JAG Solicitation, Program Narrative, ATTACHMENTS: g Review Narrative, :-.udgetWorksheet, Budget Narrative Spokane 4000 Valley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org Memorandum To: Mike Jackson, City Manager Mayor and Members of Council From: Morgan Koudelka, Senior Administrative Analyst Date: June 28, 2011 Re: Justice Assistance Grant (JAG) Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2011 Application Deadline: July 21, 2011. City of Spokane Valley Eligible Amount: $34,812 Match Required: None Award Period: Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total grant period of 4 years. Summary: The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG-funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Purpose Areas: JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and criminal justice information systems for criminal justice that will improve or enhance such areas as: • Law enforcement programs. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. City of Spokane Valley—JAG Grant June 28,2011 Page 2 of 4 • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). Note: The authorizing statute for the JAG Program provides that funds are to be used for the purposes above and notes that these purposes include all of the purposes previously authorized under the Edward Byrne Memorial State and Local Assistance Program (Byrne Formula) and the Local Law Enforcement Block Grant Program (LLEBG). This provision may be useful to applicants in understanding all of the allowable uses under the above purpose areas. For example, relying on this provision, it can be understood that the JAG Purpose Area "Prosecution and court programs" listed above, provides the states and local units of government with the authority to fund defender, judicial, pretrial, and court administration efforts as well as prosecution programs. For a listing of prior Byrne Formula and LLEBG purpose areas, see www.ojp.usdoj.gov/BJA/grant/byrnepurpose.html. Although these two programs have been eliminated, their prior purpose areas may be useful in appreciating the scope of the JAG purpose areas. Priorities Identified by the Department of Justice: Violent Crime Counterterrorism Indigent Defense Alternatives to Incarceration Smart Policing — Evidence-based and data-driven law enforcement Economic Crimes Offender Re-entry Crimes Against Children Responsibilities: The Chief Executive Officer (CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF-425) and performance metrics reports and annual programmatic reports; and providing ongoing oversight and assistance to any sub recipients of the funds. City of Spokane Valley Expenditures: 1) $16,250 - NIBRS implementation will cost approximately $65,000 regionally for Spokane County. This breaks down to $32,500 being paid by Spokane Police Dept, and $32,500 split evenly between Spokane Co Sheriffs Office and Spokane Valley Police Dept ($16,250/ea). NIBRS is an incident-based reporting system used by law enforcement as a standardized format for collecting and reporting data on crimes. It allows access and provides cross- jurisdictional, agency-wide data sharing and administrative applications for investigative uses. It is mandated by the Washington Association of Sheriffs and Police Chiefs that every county in the State of Washington will use this system of reporting by 1/1/2012. The funds being requested will provide the necessary upgrade to our current Expeditor program, to implement NIBRS reporting as mandated. City of Spokane Valley—JAG Grant June 28,2011 Page 3 of 4 2) $10,318 Continued funding of the aircards to maintain the service for the Spokane Valley Police Department's subcompact rugged computers so they will be active for in-field use. These aircards create secure, encrypted wireless data connections that enable law enforcement in the field to complete information systems searches necessary to their job duties. (quantity=20, currently paying $42.99/mo/aircard) 3) $8,244 -Target ammunition to be used during quarterly law enforcement firearms training. The goal is to increase public safety and protection through increased law enforcement training, which relates to the objective of increased firearm proficiency. These trainings are mandatory for every law enforcement officer at the Spokane Valley Police Department and will result in improved accuracy and confidence among staff. The public benefits through increased safety in the event an officer needs to discharge a weapon in the performance of duties. Administrative Funds: A unit of local government may use up to 10 percent of the award, plus any interest accrued, for costs associated with administering JAG funds. Tentative Timeline: June 28: Information item presented to Council with details of award July 5: Administrative Report to Council identifying proposed expenditures July 12: Motion Consideration by Council, authorizing City Manager to apply for JAG grant July 21: Apply for grant (with Council approval). Prohibited Uses: No JAG funds may be expended outside of JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: • Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding police helicopters). • Luxury items. • Real estate. • Construction projects (other than penal or correctional institutions). • Any similar matters. Non-Supplanting: Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonfederal funds that have been appropriated for the same purpose. Supplanting is prohibited under JAG. Reporting Requirements: Once an award is accepted, award recipients must submit quarterly financial status (SF-425) and annual performance reports through GMS (https://grants.oip.usdoj.gov). To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measures the results of their work. Additionally, applicants must discuss City of Spokane Valley—JAG Grant June 28,2011 Page 4 of 4 in their application their methods for collecting data for performance measures. Please refer to "What An Application Must Include" (below), for additional information on applicant responsibilities for collecting and reporting data. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT)web site: www.biaperformancetools.org. Fiscal Year(FY)2011 Local JAG Washington Allocations Listed below are all jurisdictions in the state that are eligible for FY 2011 JAG funding,as determined by the JAG formula. If your jurisdiction is listed with another city or county government in a shaded area,you are in a funding disparity. In this case,the units of local government must develop a Memorandum of Understanding(MOU)and apply for an award with a single,joint application. Finding your jurisdiction: (1)Disparate jurisdictions are listed in shaded groups below,in alphabetic order by county. (2)Eligible individual allocations are listed alphabetically below the shaded,disparate groupings. Counties that have an asterisk(*)under the"Eligible Individual Allocation"column did not submit the level of violent crime data to qualify for a direct award from BJA,but are in the disparate grouping indicated by the shaded area. The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving funds and must be a signatory on the required Memorandum of Understanding(MOU). A sample MOU is provided online at: www.oin.usdoi.eov/BJA/erant/iae11/11JAGMOU.ndE Disparate jurisdictions do not need to abide by the listed individual allocations,which are provided for information only. Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and for documenting individual allocations in the MOU.For additional details regarding the JAG formula and award calculation process,with examples,please refer to the updated JAG Technical report:)ttn://bis.eov/content/nub/ndf/iaenl0.udf For JAG Frequently Asked Questions,please refer to BJA's JAG webpage:bttn://www.oin.usdoi.eov/BJA/erant/iae.html. State Jurisdiction Name Government Type Eligible Individual Allocation Eligible Joint Allocation WA BENTON COUNTY County * WA KENNEWICK CITY Municipal $30,171 WA RICHLAND CITY Municipal $12,575 $42,746 WA CHELAN COUNTY County WA WENATCHEE CITY Municipal $12,195 $12,195 WA CLARK COUNTY County $34,728 WA VANCOUVER CITY Municipal $80,469 $115,197 WA COWLITZ COUNTY County WA LONGVIEW CITY Municipal $16,794 $16,794 WA FRANKLIN COUNTY County WA PASCO CITY Municipal $22,533 $22,533 I WA KING COUNTY County $76,207 WA SEATTLE CITY Municipal $463,108 $539,315 WA LEWIS COUNTY County WA CENTRALIA CITY Municipal $12,153 $12,153 WA PIERCE COUNTY County $145,367 WA TACOMA CITY Municipal $253,939 $399,306 WA SPOKANE COUNTY County $32,449 WA SPOKANE CITY Municipal $166,424 $198,873 WA WALLA WALLA COUNTY County WA WALLA WALLA CITY Municipal $15,022 $15,022 WA YAKIMA COUNTY County $15,866 WA YAKIMA CITY Municipal $53,548 $69,414 WA AUBURN CITY Municipal $33,631 _ WA BELLEVUE CITY Municipal $19,748 WA _BELLINGHAM CITY Municipal _$22,744 WA BREMERTON CITY Municipal $37,724 WA BURIEN CITY Municipal $23,082 WA DES MOINES CITY Municipal $14,600 WA EVERETT CITY Municipal $74,182 _ WA FEDERAL WAY CITY Municipal $41,311 WA GRANT COUNTY County $11,435 WA KENT CITY Municipal $66,460 WA KITSAP COUNTY County $81,735 WA LACEY CITY Municipal $11,899 WA LAKEWOOD CITY Municipal $67,346 WA LYNNWOOD CITY Municipal $16,246 WA MARYSVILLE CITY Municipal $11,351 WA MASON COUNTY County $17,301 WA MOSES LAKE CITY Municipal $11,942 WA MOUNT VERNON CITY Municipal $10,802 WA OLYMPIA CITY Municipal $16,414 WA PUYALLUP CITY Municipal $18,651 WA RENTON CITY Municipal $36,753 WA SEATAC CITY Municipal $18,988 WA SHORELINE CITY Municipal $13,081 WA SKAGIT COUNTY County $10,887 WA SNOHOMISH COUNTY County $71,270 WA SPOKANE VALLEY CITY Municipal $34,812 WA THURSTON COUNTY County $36,795 WA TUKWILA CITY Municipal $21,309 WA ' UNIVERSITY PLACE CITY Municipal $11,604 WA WHATCOM COUNTY County $17,216 Local total $2,324,867 III OMB No. 1121-0329 U.S.Department of Justice Office of Justice Programs Bureau of Justice Assistance The U.S. Department of Justice(DOJ), Office of Justice Programs' (OJP) Bureau of Justice Assistance (BJA) is pleased to announce that it is seeking applications for funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2011 Local Solicitation Eligibility Applicants are limited to units of local government appearing on the FY 2011 JAG Allocations List. To view this list, go to www.oip.usdoi.gov/BJA/grant/11 iagallocations.html. For JAG program purposes, a unit of local government is: a town, township, village, parish, city, county, borough, or other general purpose political subdivision of a state; or, it may also be a federally recognized Indian tribe that performs law enforcement functions (as determined by the Secretary of the Interior). Otherwise a unit of local government may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes. In Louisiana, a unit of local government means a district attorney or parish sheriff. In the District of Columbia or any United States Trust Territory, a unit of local government is any agency of the District of Columbia or federal government performing law enforcement functions for the District of Columbia or Trust Territories of the United States. Deadline Registration for this funding opportunity is required prior to application submission, by selecting the "Apply Online" button associated with the solicitation title in OJP's Grants Management System (GMS). (See "How to Apply," page 11.)All registrations and applications are due by 8:00 p.m. eastern time on July 21, 2011. (See "Deadlines: Registration and Application," page 4.) Contact Information For technical assistance with submitting the application, contact the Grants Management System Support Hotline at 1-888-549-9901, option 3, or via e-mail to GMS.HelpDesk ct.usdoi.aov. Note: The GMS Support Hotline hours of operation are Monday—Friday from 6:00 a.m. to 12 midnight eastern time, except federal holidays. For assistance with any other requirement of this solicitation, contact the BJA Justice Information Center at 1-877-927-5657, via e-mail to JIC(a�telesisho.com, or by live web chat. The BJA Justice Information Center hours of operation are 8:30 a.m. to 5:00 p.m. eastern time, and 8:30 a.m. to 8:00 p.m. eastern time, Monday through Friday, on the solicitation close date. You may also contact your State Policy Advisor: www.oip.00v/BJA/resource/ProqramsOffice.html. Release date: June 6, 2011 BJA-2011-3031 1 OMB No.1121-0329 2 Approval Expires 02/28/2013 CO TENTS Overview 4 Deadlines: Registration and Application 4 Eligibility 4 JAG Program—Specific Information 4 Performance Measures 10 Notice of New Post-Award Reporting Requirements 11 How to Apply 11 What an Application Must Include: 13 Application for Federal Assistance (SF-424) (Required) Program Narrative (Required) Budget and Budget Narrative (Required) Review Narrative (Required) Abstract (Required) Tribal Authorizing Resolution (If Applicable) Additional Attachments (If Applicable) Other Standard Forms (Optional) Review Process 15 Additional Requirements 16 Application Checklist 17 BJA-2011-3031 OMB No.1121-0329 3 Approval Expires 02/28/2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation CFDA #16.738 Overview The Edward Byrne Memorial Justice Assistance Grant(JAG) Program (42 U.S.C. 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG-funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Deadlines: Registration and Application Registration is required prior to submission. The deadline to register in GMS is 8:00 p.m. eastern time on July 21, 2011 and the deadline for applying for funding under this announcement is 8:00 p.m. eastern time on July 14, 2011. Please see the "How to Apply" section, page 6, for more details. Eligibility Please refer to the cover page of this solicitation for eligibility under this program. JAG Program—Specific Information Formula Once each fiscal year's overall JAG Program funding level is determined, BJA partners with the Bureau of Justice Statistics (BJS) to begin a four step grant award calculation process which consists of: 1. Computing an initial JAG allocation for each state and territory, based on their share of violent crime and population (weighted equally). 2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation is less than the minimum ("de minimus") award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state or territory is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on their share of violent crime and population. 3. Dividing each state's final award amount (except for the territories and District of Columbia) between state and local governments at a rate of 60 and 40 percent, respectively. 4. Determining local unit of government award allocations, which are based on their proportion of the state's three-year violent crime average. If a local eligible award amount is less than $10,000, the funds are returned to the state to be awarded to these BJA-2011-3031 OMB No.1121-0329 4 Approval Expires 02/28/2013 local units of government through the state agency. If the eligible award amount is $10,000 or more, then the local government is eligible to apply for a JAG award directly from BJA. Award Amount Eligible award amounts under JAG are posted annually to BJA's JAG web page: www.oip.usdoi.gov/BJA/grant/iag.html. All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. Purpose Areas JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and criminal justice information systems for criminal justice that will improve or enhance such areas as: • Law enforcement programs. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). Note: The authorizing statute for the JAG Program provides that funds are to be used for the purposes above and notes that these purposes include all of the purposes previously authorized under the Edward Byrne Memorial State and Local Assistance Program (Byrne Formula) and the Local Law Enforcement Block Grant Program (LLEBG). This provision may be useful to applicants in understanding all of the allowable uses under the above purpose areas. For example, relying on this provision, it can be understood that the JAG Purpose Area "Prosecution and court programs" listed above, provides the states and local units of government with the authority to fund defender,judicial, pretrial, and court administration efforts as well as prosecution programs. For a listing of prior Byrne Formula and LLEBG purpose areas, see www.oip.usdoi.qov/BJA/grant/bvrnepurpose.html. Although these two programs have been eliminated, their prior purpose areas may be useful in appreciating the scope of the JAG purpose areas. JAG funds may also be used to address key statutory requirements that may not be otherwise funded, including requirements from the state and federal level, such as addressing limited English proficiency requirements and other similar mandates. Priorities BJA recognizes that the downturn in the economy has resulted in significant pressures on state and local criminal justice systems. In these challenging times, shared priorities and leveraged resources can make a significant impact. In light of this, it is important to make SAAs and local JAG recipients aware of several areas of priority that may be of help in maximizing the effectiveness of the Byrne JAG funding at the state and local level. BJA-2011-3031 OMB No.1121-0329 5 Approval Expires 02/28/2013 As an overall framework for success, we encourage both state and local comprehensive justice planning, bringing all of the system stakeholders together, including law enforcement, courts, prosecutors, defenders, corrections officials, and other stakeholders to create a comprehensive and strategic justice plan to ensure coordination and a more effective justice system. As a part of this strategic planning process, we strongly encourage state and local planners to consider programs that are evidence-based and have been proven effective; in a difficult budgetary climate, it is critical that dollars are spent on programs whose effectiveness is proven. However, we recognize that state and local programs can also be excellent laboratories for innovative programs that can be models for other states and localities addressing difficult problems. BJA has made resources available to SAAs and others to provide training and technical assistance in identifying and using evidence-based practices as the outcome of a comprehensive and strategic justice plan in the state or local community. We also strongly encourage SAAs and local recipients to use JAG funding to support, replicate and expand strategic efforts to assess system cost drivers and to make appropriate policy changes that can reduce system costs while not jeopardizing public safety. These efforts include justice reinvestment and court reengineering as well as others. In addition to these overarching considerations and in addition to our longstanding and unwavering commitment to keeping violent crime at its lowest level in decades, the following priorities represent key areas where we will be focusing nationally and invite each state to join us in addressing these challenges as a part of our JAG partnership. Counterterrorism and Information Sharing/Fusion Centers A key priority for DOJ and, indeed, the entire Administration, is effective counterterrorism and terrorism prevention programs. We recognize that state and local law enforcement are critical partners in detecting, identifying, preventing, and disrupting acts of violence against the United States by both domestic and international extremist organizations. Preventing terrorism remains the first goal of DOJ's strategic plan and remains a priority for BJA. A key priority of the National Strategy on Information Sharing for preventing terrorism includes support for State and Major Urban Area fusion centers (fusion centers) to address gaps in achieving full implementation of Global's Baseline Capabilities for fusion centers. Through the partnership of the U.S. Department of Homeland Security and DOJ the support for these fusion centers also enhances a state's response to "all crimes" by improving information sharing and coordination with local law enforcement agencies. Evidence-Based Programs or Practices OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence (generally obtained through one or more outcome evaluations). Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based. BJA-2011-3031 OMB No.1121-0329 6 Approval Expires 02/28/2013 Economic Crime As our economy shows signs of recovery, it is essential that we not allow this progress to be thwarted by economic crime, including mortgage fraud, financial crimes, fraud, and intellectual property crimes that threaten our economic growth and stability. Reentry and Smart Probation In order to lessen the burden on what has been described as an overreliance on incarceration, it is essential that those who have served time can transition back into the community and into crime-free pro-social lives. To do this, we will emphasize smart and effective approaches to offender reentry and will support statewide and local efforts in justice reinvestment, which reduces costly spending on incarceration and reinvests a portion of the savings into other areas of the justice system without sacrificing accountability. Indigent Defense Another key priority area is ensuring that justice is truly done in the criminal justice system—the Attorney General has consistently stressed that the crisis in indigent defense reform is a serious concern of his, a concern which is shared by OJP and BJA. As a former prosecutor and judge, however, the Attorney General is also acutely aware that without adequate funding for the courts, prosecution, problem-solving courts, and other innovative, cost-saving alternatives to incarceration, true justice cannot be achieved. Children Exposed To Violence Last, but certainly not least, we must ensure that, in the context of our continued focus on addressing violent crime, children who are exposed to violence are responded to effectively so that these experiences do not risk the futures of these children and do not fuel the cycle of violence. These priorities and others will be the focus of our efforts during FY 2011, and we invite you as a partner and grantee to join us in our efforts to address these critical issues. Interoperable Communications Grantees (including sub-grantees) that are using FY 2011 JAG Program funds to support emergency communications activities should comply with the FY2011 SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over- internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance can be found at www.safecomprogram.gov. Grantees interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The recipient shall also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator(SWIC) in the state of the project. As the central coordination point for their state's interoperability effort, the SWIC plays a critical role, and can serve as a valuable resource. SWICs are responsible for the implementation of the SCIP through coordination and collaboration with the emergency response community. The U.S. Department of Homeland Security Office of Emergency Communications maintains a list of BJA-2011-3031 OMB No.1121-0329 7 Approval Expires 02/28/2013 it h SWICs for each of the 56 states and territories. Please contact OEC@ q.dhs. ov g if y ou are not familiar with your state or territory's SWIC. If any future regulatory requirement(from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination. Please note that for future year solicitations (FY 2012), BJA will require that the SWIC provide approval for changes in interoperable communication projects. Grantees should establish communications with the SWIC in their state or territory in the near future in order to ensure seamless coordination on all projects going forward. Grantees (and sub-grantees) should provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to their assigned BJA State Policy Advisor once items are procured during any periodic programmatic progress reports. Responsibilities The Chief Executive Officer(CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF-425) and performance metrics reports and annual programmatic reports; and providing ongoing oversight and assistance to any subrecipients of the funds. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total grant period of 4 years. Extensions beyond this period may be made on a case-by-case basis at the discretion of the Director of BJA and must be requested via the Grants Management System (GMS) no less than 30 days prior to the grant end date. Administrative Funds A unit of local government may use up to 10 percent of the award, plus any interest accrued, for costs associated with administering JAG funds. Disparate Certification A disparate allocation occurs when a city or municipality is allocated one-and-one-half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crimes. A disparate allocation also occurs when multiple cities or municipalities are collectively allocated four times (400 percent) more than the county, and the county bears more than 50 percent of the collective costs associated with prosecution or incarceration of each municipality's Part 1 violent crimes. * Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which BJA-2011-3031 OMB No.1121-0329 8 Approval Expires 02/28/2013 jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. The signed MOU should be attached to the application. For a sample MOU, go to www.oip.usdoi.dov/BJA/drant/iaq11/11JAGMOU.pdf. Governing Body Review The applicant agency (fiscal agent in disparate situations) must make the grant application available for review by the governing body (or to the organization designated by the governing body) not fewer than 30 days before the application is submitted to BJA. Public Comment The applicant agency (the fiscal agent in disparate situations) must include a statement that the application was made public and that, to the extent of applicable law or established procedure, an opportunity to comment was provided to citizens and to neighborhood or community-based organizations. Budget Information Match Requirement While match is not required with the JAG Program, match can be used as an effective strategy for states and units of local government to expand justice funds and build buy-in for local criminal justice initiatives. Supplanting Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonfederal funds that have been appropriated for the same purpose. Supplanting is prohibited under JAG. Please see BJA's JAG web page and the updated JAG FAQs for examples of supplanting. Trust Fund Award recipients may drawdown JAG funds in advance. To do so, a trust fund must be established in which to deposit the funds. The trust fund may or may not be an interest-bearing account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit funds. This trust fund requirement only applies to direct JAG award recipients as well as subrecipients that are not on a reimbursement basis. Prohibited Uses No JAG funds may be expended outside of JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: BJA-2011-3031 OMB No.1121-0329 9 Approval Expires 02/28/2013 • Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding police helicopters). • Luxury items. • Real estate. • Construction projects (other than penal or correctional institutions). • Any similar matters. *For information related to requesting a waiver to use funds for any prohibited item, please refer to the updated JAG FAQs on BJA's JAG web page. Reporting Requirements Once an award is accepted, award recipients must submit quarterly financial status (SF-425) and annual performance reports through GMS. In addition, applicants who receive funding under this solicitation must provide data that measures the results of their work. Please refer to "Performance Measures" below for further information. Performance Measures To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measures the results of their work. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) web site: www.biaperformancetools.orq. The performance measure can be found at: www.biaperformancetools.orq/help/ARRAJAGandJAGCombinedlndicatorGrid.pdf. All JAG recipients should be aware that BJA is currently considering changes to the JAG performance reporting processes, including measures. While state administering agencies will play a role in the process, recipients are advised that the reporting requirements noted above may be subject to modification through this process. Submission of performance measures data is not required for the application. Instead, applicants should discuss in their application their proposed methods for collecting data for performance measures. Please refer to the section "What an Application Must Include" (below) for additional information. Note on project evaluations: Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute "research" for purposes of applicable DOJ human subjects protections. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP's performance measure data reporting requirements likely do not constitute "research."Applicants should provide sufficient information for OJP to determine whether the particular project they propose would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ regulatory definition of research. BJA-2011-3031 OMB No.1121-0329 Approval Expires 02/28/2013 Research, for the purposes of human subjects protections for OJP-funded programs, is defined as, "a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge" (28 C.F.R. § 46.102(d)). For additional information on determining whether a proposed activity would constitute research, see the decision tree to assist applicants on the "Research and the Protection of Human Subjects" section of the OJP Other Requirements for OJP Applications"web page (www.ojp.usdoi.gov/fundinq/other requirements.htm). Applicants whose proposals may involve a research or statistical component also should review the "Confidentiality" section on that web page. Notice of New Post-Award Reporting Requirements Applicants should anticipate that all recipients (other than individuals) of awards of$25,000 or more under this solicitation, consistent with the Federal Funding Accountability and Transparency Act of 2006 (FFATA), will be required to report award information on any first-tier subawards totaling $25,000 or more, and, in certain cases, to report information on the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients. Each applicant entity must ensure that it has the necessary processes and systems in place to comply with the reporting requirements should it receive funding. Reports regarding subawards will be made through the FFATA Subaward Reporting System (FSRS), found at www.fsrs.qov/. Please note also that applicants should anticipate that no subaward of an award made under this solicitation may be made to a subrecipient (other than an individual) unless the potential subrecipient acquires and provides a Data Universal Numbering System (DUNS) number. How to Apply Applications are submitted through OJP's Grants Management System (GMS). GMS is a web- based, data-driven computer application that provides cradle to grave support for the application, award, and management of awards at OJP. Applicants must register in GMS for each specific funding opportunity and should begin the process immediately to meet the GMS registration deadline, especially if this is the first time using the system. Complete instructions on how to register and submit an application in GMS can be found at www.oip.usdoi.gov/gmscbt/. If the applicant experiences technical difficulties at any point during this process, please e-mail GMS.HelpDesk(a�usdoi.gov or call 888-549-9901 (option 3), Monday—Friday from 6:00 a.m. to midnight eastern time, except federal holidays. OJP highly recommends that applicants start the registration process as early as possible to prevent delays in submitting an application package by the specified application deadline. All applicants should complete the following steps: 1. Acquire a DUNS number.A DUNS number is required to submit an application in GMS. In general, the Office of Management and Budget requires that all applicants (other than individuals) for federal funds include a DUNS (Data Universal Numbering System) number in their application for a new award or renewal of an existing award. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life BJA-2011-3031 OMB No.1121-0329 11 Approval Expires 02/28/2013 cycle. Obtaining a DUNS number is a free, one-time activity. Obtain a DUNS number by calling Dun and Bradstreet at 866-705-5711 or by applying online at www.dnb.com. A DUNS number is usually received within 1-2 business days. 2. Acquire or renew registration with the Central Contractor Registration (CCR) database. OJP requires that all applicants (other than individuals)for federal financial assistance maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. Organizations that have previously submitted applications via Grants.gov are already registered with CCR, as it is a requirement for Grants.gov registration. Please note, however, that applicants must update or renew their CCR registration annually to maintain an active status. Information about CCR registration procedures can be accessed at www.ccr.gov. 3. Acquire a GMS username and password. A new user must create a GMS profile by selecting the "First Time User" link under the sign-in box of the GMS home page. For more information on how to register in GMS, go to www.oip•usdoi.gov/amscbt/. 4. Verify the CCR registration in GMS. OJP requests that all applicants verify their CCR registration in GMS. Once logged into GMS, please click the "CCR Claim" link on the left side of the default screen. Click the submit button to verify the CCR registration. 5. Search for the funding opportunity on GMS.After logging into GMS or completing the GMS profile for username and password, go to the "Funding Opportunities" link on the left side of the page. Please select the Bureau of Justice Assistance and the Edward Byrne Memorial Justice Assistance Grant (JAG) Program—Local Solicitation. 6. Register by selecting the "Apply Online" button associated with the solicitation title. The search results from step 5 will display the solicitation title along with the registration and application deadlines for this funding opportunity. Please select the "Apply Online" button in the "Action" column to register for this solicitation and create an application in the system. 7. Submit an application consistent with this solicitation by following the directions in GMS. Once submitted, GMS will display a confirmation screen stating the submission was successful. Important: In some instances, an applicant must wait for GMS approval before submitting an application. Applicants are urged to submit the application at least 72 hours prior to the due date of the application. Note: OJP's Grants Management System (GMS) does not accept executable file types as application attachments. The disallowed file types include, but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dll," ".ini," ".log," ".ora," ".sys," and ".zip." Experiencing Unforeseen GMS Technical Issues If an applicant experiences unforeseen GMS technical issues beyond the applicant's control that prevent submission of its application by the deadline, the applicant must contact the Bureau of Justice Assistance Programs Office staff within 24 hours after the deadline and request approval to submit the application. At that time, BJA Programs Office staff will instruct the applicant to submit specific information detailing the technical difficulties. The applicant must e- BJA-2011-3031 OMB No.1121-0329 12 Approval Expires 02/28/2013 mail: a description of the technical difficulties, a timeline of submission efforts, the complete grant application, the applicant DUNS number, and GMS Help Desk tracking number(s) received. After the program office reviews all of the information submitted, and contacts the GMS Help Desk to validate the technical issues reported, OJP will contact the applicant to either approve or deny the request to submit a late application. If the technical issues reported cannot be validated, the application will be rejected as untimely. The following conditions are not valid reasons to permit late submissions: (1) failure to begin the registration process in sufficient time, (2) failure to follow GMS instructions on how to register and apply as posted on its Web site, (3) failure to follow all of the instructions in the OJP solicitation, and (4) technical issues experienced with the applicant's computer or information technology(IT) environment. Notifications regarding known technical problems with GMS, if any, are posted at the top of the OJP funding web page, www.oip.usdoi.gov/funding/solicitations.htm. What an Application Must Include This section describes what an application is expected to include and sets out a number of elements. Applicants should anticipate that failure to submit an application that contains all of the specified elements may negatively affect the review of the application and, should a decision nevertheless be made to make an award, will result in the inclusion of special conditions that preclude access to or use of award funds pending satisfaction of the conditions. OJP strongly recommends use of appropriately descriptive file names (e.g., "Program Narrative," "Budget and Budget Narrative," "Memoranda of Understanding," etc.) for all required attachments. 1. Application for Federal Assistance (SF-424) The SF-424 is a standard form required for use as a cover sheet for submission of pre- applications, applications, and related information. Grants.gov and GMS take information from the applicant's profile to populate the fields on this form. 2. Program Narrative Applicants must submit a program narrative that generally describes the proposed program activities for the four year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Certified disparate jurisdictions submitting a joint application must specify the funding distribution to each disparate unit of local government and the purposes for which the funds will be used. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS)for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 3. Budget and Budget Narrative Applicants must submit a budget and budget narrative outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. This narrative should include a full breakdown of administrative costs, as well as an overview of BJA-2011-3031 OMB No.1121-0329 13 Approval Expires 02/28/2013 how funds will be allocated across approved JAG purpose areas. Applicants should utilize the following approved budget categories to label the requested expenditures: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Consultants/Contracts, and an Other category. For informational purposes only, a sample budget form may be found at www.oip.usdoi.gov/funding/forms/budget detail.pdf. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS)for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS)for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 4. Review Narrative Applicants must submit information documenting that the date the JAG application was made available for review to the governing body, or to an organization designated by that governing body, on a date not less than 30 days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens to the extent applicable law or established procedures make such opportunity available. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 5. Abstract Applicants must provide an abstract that includes the applicant's name, title of the project, goals of the project, and a description of the strategies to be used. In addition, above or below the abstract narrative, applicants must identify up to five project identifiers that would be associated with proposed project activities. The list of all identifiers can be found at www.oip.usdoi.gov/BJA/grant/iag11/JAGldentifiers.pdf.The abstract must not exceed a half-page, or 400-500 words. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 6. Tribal Authorizing Resolution (if applicable) If an application is being submitted by either(1) a tribe or tribal organization or(2) a third party proposing to provide direct services or assistance to residents on tribal lands, then a current authorizing resolution of the governing body of the tribal entity or other enactment of the tribal council or comparable governing body authorizing the inclusion of the tribe or tribal organization and its membership should be included with the application. In those instances when an organization or consortium of tribes proposes to apply for a grant on behalf of a tribe or multiple specific tribes, then the application should include a resolution from all tribes that will be included as a part of the services/assistance provided under the grant. A consortium of tribes for which existing consortium bylaws allow action without support from BJA-2011-3031 OMB No.1121-0329 14 Approval Expires 02/28/2013 1 all tribes in the consortium (i.e., without authorizing resolution or other enactment of each tribal governing body) may submit a copy of its consortium bylaws with the application in lieu of tribal resolutions. 7. Additional Attachments (if applicable) Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. The signed MOU must be attached to the application. For a sample MOU, go to www.oip.usdoi.00v/BJA/qrant/iaq11/11JAGMOU.pdf. 1 Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS)for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. 8. Other Standard Forms Additional forms that may be required in connection with an award are available on OJP's funding page at www.ojp.usdoj.gov/funding/forms.htm. For successful applicants, receipt of funds may be contingent upon submission of all necessary forms. Please note in particular the following forms. a. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters: and Drug-Free Workplace Requirements (required to be submitted in GMS prior to the receipt of any award funds). b. Disclosure of Lobbying Activities (required for any applicant that expends any funds for lobbying activities; this form must be downloaded, completed, and then uploaded). c. Accounting System and Financial Capability Questionnaire (required for any applicant other than an individual that is a non-governmental entity and that has not received any award from OJP within the past 3 years; this form must be downloaded, completed, and then uploaded). d. Standard Assurances (required to be submitted in GMS prior to the receipt of any award funds). Review Process OJP is committed to ensuring a fair and open process for awarding grants. The Bureau of Justice Assistance reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. Absent explicit statutory authorization or written delegation of authority to the contrary, all final grant award decisions will be made by the Assistant Attorney General (AAG). BJA-2011-3031 OMB No.1121-0329 15 Approval Expires 02/28/2013 Additional Requirements Applicants selected for awards must agree to comply with additional legal requirements upon acceptance of an award. We strongly encourage you to review the information pertaining to these additional requirements prior to submitting your application. Additional information for each can be found at www.ojp.usdol.gov/funding/other requirements.htm. • Civil Rights Compliance • Faith-Based and Other Community Organizations • Confidentiality • Research and the Protection of Human Subjects • Anti-Lobbying Act • Financial and Government Audit Requirements • National Environmental Policy Act (NEPA) • DOJ Information Technology Standards (if applicable) • Single Point of Contact Review • Nonsupplanting of State or Local Funds • Criminal Penalty for False Statements • Compliance with Office of Justice Programs Financial Guide • Suspension or Termination of Funding • Nonprofit Organizations • For-Profit Organizations • Government Performance and Results Act (GPRA) • Rights in Intellectual Property • Federal Funding Accountability and Transparency Act (FFATA) of 2006 • Awards in excess of$5,000,000 —federal taxes certification requirement • Active CCR Registration • BJA-2011-3031 OMB No.1121-0329 16 Approval Expires 02/28/2013 Application Checklist FY 2011 Edward Byrne Memorial Justice Assistance Grant(JAG) Program: Local Solicitation The application checklist has been created to aid assist in developing an application. Eligibility Requirement: The jurisdiction listed as the legal name on the application corresponds with the eligible jurisdiction listed on BJA's JAG web page The federal amount requested is within the allowable limit of the FY 2011 JAG Allocations List as listed on BJA's JAG web page The Application Contains: Standard 424 Form (see page 13) Program Narrative (see page 13) Budget and Budget Narrative (see page 13) Review Narrative (the date the JAG application was made available to the governing body for review and that it was provided to the public for comment) (see page 14) Abstract(see page 14) Additional Attachment: Memorandum of Understanding (MOU), if in a funding disparity (see page 15) Tribal Authorizing Resolution (if applicable) (see page 14) Other Standard Forms as applicable (see page 15), including: Disclosure of Lobbying Activities (if applicable) Accounting System and Financial Capability Questionnaire (if applicable) DUNS Number(see page 11) CCR Registration (see page 12) BJA-2011-3031 OMB No.1121-0329 17 Approval Expires 02/28/2013 JAG 2011 Program Narrative for City of Spokane Valley, WA. JAG 2011 Grant Proposal The City of Spokane Valley respectfully submits this application for the 2011 Edward Byrne Memorial Justice Assistance Grant(JAG). The City of Spokane Valley will act as fiscal agent for the JAG. This is the second year the City is eligible to apply as a non-disparate single jurisdiction. The City's Grant Accountant and Senior Analyst will be responsible for grant administration details as they relate to acting as fiscal agent,to include disbursement of funds and collecting and submitting financial and performance measure reports of the JAG funding. Expenditures are tracked through individual budget lines for each federal grant received, which keeps federal funding separate. City of Spokane Valley Projects The Spokane Valley Police Department, on behalf of the City of Spokane Valley, proposes to use their allocation of JAG funds ($34,812) for the grant purpose area of law enforcement programs. This grant funding will be used to implement the National Incident- Based Reporting System(NIBRS) at a cost of$16,250; Twenty (20) Encryption Aircards at a cost of $10,318; and ammunition at a cost of$8,244. NIBRS is an incident-based reporting system used by law enforcement as a standardized format for collecting and reporting data on crimes. It allows access and provides cross jurisdictional, agency-wide data sharing and administrative applications for investigative uses. It is mandated by the Washington Association of Sheriffs and Police Chiefs that every county in the State of Washington will use this system of reporting by 1/1/2012. The funds being requested will provide the necessary upgrade to our current Expeditor program,to implement NIBRS reporting as mandated. Continued funding of the aircards will maintain the service for the Spokane Valley Police Department's subcompact Page 1 of 2 JAG 2011 Program Narrative for City of Spokane Valley, WA. rugged computers so they will be active for in-field use. These aircards create secure, encrypted wireless data connections that enable law enforcement in the field to complete information systems searches necessary to their job duties. The ammunition will allow officers to receive additional firearm training. Page 2 of 2 City of Spokane Valley Review Narrative The JAG application data was made available to the Council and public on June 24, 2011. All information was available on the City's website and by request through the City Clerk's Office. The Council received all the information in their council packets for the public meetings on June 28, July 5, and July 12 of 2011. Public comment was allowed two of the meetings and through e-mail, phone, regular mail, and online submission. The agendas identifying the JAG application as an item to be considered were posted in advance of all meetings. OMB APPROVAL NO.1121-0188 EXPIRES 5-98(Rev.1/97) Budget Detail Worksheet Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative.You may submit the budget and budget narrative using this form or in the format of your choice(plain sheets,your own form, or a variation of this form). However, all required information(including the budget narrative)must be provided.Any category of expense not applicable to your budget may be deleted. A. Personnel-List each position by title and name of employee,if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Name/Position Computation Cost Postition 1, Position 2 Postition 3 Postition 4 I Postition 5 Postition 6 I SUB-TOTAL$0.00 B. Fringe Benefits -Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category(A) and only for the percentage of time devoted to the project.Fringe benefits on overtime hours are limited to FICA, Workman's Compensation,and Unemployment Compensation. Name/Position Computation Cost Fringe benefit 1,each benefit entry is limited to one line Fringe benefit 2 Fringe benefit 3 Fringe benefit 4 Fringe benefit 5 SUB-TOTAL$0.00 Total Personnel& Fringe Benefits $0.00 OJP FORM 7150/1(5-95) C. Travel-Itemize travel expenses of project personnel by purpose(e.g., staff to training,field interviews,advisory group meeting, etc.). Show the basis of computation(e.g., six people to 3-day training at$X airfare, $X lodging, $X subsistence).In training projects,travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel,if known. Indicate source of Travel Policies applied,Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost Travel entry 1,two lines per entry 'Travel entry 2 Travel entry 3 Travel entry 4 Travel entry 5 Travel entry 6 Travel entry 7 TOTAL$0.00 D. Equipment-List non-expendable items that are to be purchased.Non-expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of$5,000 or more per unit. (Note: Organization's own capitalization policy may be used for items costing less than $5,000).Expendable items should be included either in the"supplies"category or in the"Other" category.Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe- cially high cost items and those subject to rapid technical advances.Rented or leased equipment costs should be listed in the"Contractual" category.Explain how the equipment is necessary for the success of the project.Attach a narrative describing the procurement method to be used. Item Computation Cost NIBRS Implementation(Upgrade to Expeditor Program) $16,250.00 IAircards-1year lease for 20 aircards I40.99X12X20 $10,318.00 'Ammunition $8,244.00 II I I I TOTAL$34,812.00 E. Supplies-List items by type(office supplies,postage,training materials,copying paper, and expendable equipment items costing less that$5,000,such as books,hand held tape recorders)and show the basis for computation. (Note: Organization's own capitalization policy may be used for items costing less than$5,000). Generally, supplies include any materials that are expendable or consumed during the course of the project. Supply Items Computation Cost 'Supply item 1,one line per entry !supply item 2 I supply item 3 supply item 4 supply item 5 I I supply item 6 I supply item 7 I supply item 8 supply item 9 I TOTAL$0.00 F. Construction-As a rule, construction costs are not allowable.In some cases,minor repairs or renovations may be allowable. Check with the program office before budgeting funds in this category. Purpose Description of Work Cost four lines per entry,use boxes below or an additional page for more space if required TOTAL$0.00 G. Consultants/Contracts-Indicate whether applicant's formal,written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees:For each consultant enter the name,if known, service to be provided,hourly or daily fee(8-hour day), and estimated time on the project. Consultant fees in excess of$450 per day require additional justification and prior approval from OW. Name of Consultant Service Provided Computation Cost (Supply item 1,one line per entry I maximum of three lines (Supply item 1,one line per entry 'Supply item 1,one line per entry Supply item 1,one line per entry I I I Subtotal$0.00 Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees(i.e.,travel,meals,lodging,etc.) Item Location Computation Cost 'Consultant expense entry 1,one line peel maximum of three lines 'L I maximum of three lines I 'Consultant expense entry 1,one line pej maximum of three lines I I Subtotal$0.00 Contracts:Provide a description of the product or service to be procured by contract and an estimate of the cost.Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of$100,000. Item Cost maximum of four lines,additional information should be attached on a separate sheet(s) maximum of four lines Subtotal$0.00 TOTAL$0.00 H. Other Costs -List items(e.g.,rent,reproduction, telephone,janitorial or security services, and investigative or confidential funds)by major type and the basis of the computation.For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. Description Computation Cost four lines per entry,use boxes below or an additional page for more space if required TOTAL $0.00 I. Indirect Costs-Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate.A copy of the rate approval,(a fully executed,negotiated agreement),must be attached. If the applicant does not have an approved rate,one can be requested by contacting the applicant's cognizant Federal agency,which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. Description Computation Cost lone line per entry Ione line per entry II TOTAL$0.00 Budget Summary-When you have completed the budget worksheet,transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount of non-Federal funds that will support the project. Budget Category Amount A.Personnel $0.00 B. Fringe Benefits $0.00 C.Travel $0.00 D.Equipment $34,812.00 E. Supplies $0.00 F. Construction $0.00 G.Consultants/Contracts $0.00 $0.00 H.Other Total Direct Costs $34,812.00 I.Indirect Costs $0.00 TOTAL PROJECT COSTS $34,812.00 Federal Request $34,812.00 Non-Federal Amount City of Spokane Valley Budget Narrative The 2011 JAG funds will be used to enhance the City's law enforcement program working in conjunction with the Spokane County Sheriff's Office. Specifically, the City's identified expenditures will be used to counteract violent crime, acts of terrorism, economic crimes, and crimes against children. The National Incident-Based System implementation allows access and provides cross-jurisdictional, agency-wide data sharing and administrative applications for investigative uses. The aircards allow officers to quickly receive and send secure, encrypted wireless data that enable law enforcement in the field to complete information systems searches necessary to their job duties. The ammunition expenditure will allow officers to complete firearm training and achieve certification to allow them to combat crime effectively while maintaining the safety of the community. The federal funds will be fully utilized for equipment and supplies. The City will fund the administrative costs of approximately$2,437. Costs are itemized in the attached budget worksheet. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 5, 2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE: Economic Development GOVERNING LEGISLATION: Various state statutes apply to some elements of economic development. The July 5 discussion will be general. PREVIOUS COUNCIL ACTION TAKEN: Council has discussed Economic Development at the February 9, 2010 Retreat and again at the June 14, 2011 Retreat. Various past studies and reports have been done by the City beginning in 2004. BACKGROUND: At the June 14, 2011 Budget Retreat, Council discussed Economic Development and the need to develop short term goals and actions as well as long range economic development goals and objectives. Staff is returning to Council at this time with background information and initial, specific recommendations to strengthen our role in Economic Development. The discussion is also intended to identify specific future actions for staff research or implementation. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Receive input from council on short term action items and identify future agenda items for discussion. Also, continue to pursue the process of an Economic Development Plan to clearly identify the City's ongoing role in Economic Development. BUDGET/FINANCIAL IMPACTS: Currently, staff is proposing $75,000 in the 2012 Budget for City Economic Development. STAFF CONTACT: Mike Jackson ATTACHMENTS: PowerPoint presentation Spokane Economic Development Overview of Discussion • Background Information on Economic Development • What is the City of Spokane Valley doing now to encourage Economic Development ? • Partners • Recent Activity • Incentives • Initial Council Input • Next Steps Economic Development WHAT IS ECONOMIC DEVELOPMENT? • Across the board climate favorable to business • Target specific companies or industries • Encourage development of low income neighborhoods • Train specific categories of workers • Build infrastructure • Zoning — Development Regulations • Support existing businesses and attract new business to create good jobs Strategies should be consistent with the values and desires of the community 2 Spokane jUalley 0 Define Economic Development Mission • As a community, develop a plan of action to accomplish the mission • Communicate the plan clearly to the City • Work toward accomplishing the plan • Measure and report on progress • Adjust the plan as needed to continue development • New strategies based on performance Spi`kane • Valley Economic Development • SOME AGENCIES WHICH FOCUS ON ECONOMIC DEVELOPMENT • GSI (Greater Spokane, Inc.) • Greater Spokane Valley Chamber of Commerce • Spokane Valley Small Business Association • Spokane Site Selector • SIRTI (Spokane Intercollegiate Research and Technology Institute) • SBDC (Small Business Development Center) • ITA (International trade Alliance) • Global Trade Services STRENGTHEN THESE PARTNERSHIPS 4 Spokane jUalley - Greater Spokane, Inc. — Healthcare Resource Group, LLC Reasons for Relocating to Spokane Valley from Post Falls* • No state income tax • Excellent recruiting & retaining of talent pool — large talent pool • Employment & training opportunities — Workforce Development, Schools, Colleges, etc. • Easy to commute — Spokane and Idaho • Client visits — Mirabeau Park and surrounding areas, plenty to show • Client perception of the area is positive — especially compared to Idaho • Quality childcare for employees • Sense of Community — staff participates in food drives, volunteers at the crisis nursery and other areas *Source: GSI presentation on information obtained from Greg West, HRG Spokane do..Valley -Spokane Valley- Economic Studies • Sprague Appleway Economic Analysis - 2004 • Spokane Valley's Fiscal Capacity for Offering Development Incentives — 2006 • Sprague/Appleway Corridor: Evaluation of Market Opportunities and Constraints — 2006 • Comments of the Implications of Recent Retail Trends for SARP • We should not measure by empty space but by what is good based on retail/commercial, geographic needs, population, location and looks for a city of our size • Set reasonable expectations 6 Stioliane What is the City Doing Now to Encourage Economic Development ? Sj �1 ' •vValley Grants to Outside Agencies • Arts Council • Big Brothers/Big Sisters • Heritage Museum • Project Access • Spokane Valley Meals on Wheels • Spokane Valley Partners • Global Trade Services, • Greater Spokane, Inc • HUB Sports Center • International Trade Alliance • Spokane Valley Chamber of Commerce Grants/Lodging Tax Lodging Tax Allocations • Chamber of Commerce • Heritage Museum • Spokane Regional Sports Commission • Spokane Visitor Convention Bureau • Valleyfest • Fair & Expo Marketing 8 Spokane jUalley City of Spokane Valley Infrastructure • Capital Projects — Parks: Discovery Playground; Greenacres Park; Swimming Pools — Septic Tank Replacement — Indiana Avenue Extension — Barker Bridge — Sprague Avenue ITS Project — Argonne Corridor — Broadway Avenue Safety Project sj �i44m" jUalley City of Spokane Valley's Lean, Efficient Government • Balanced Budget • Low Property Taxes • Only 1 utility tax in the City • No Impact Fees • No City Business and Occupation Tax City Population 89,755 Full-time employees 82 1 employee per 1,100 residents 10 Spokane jUalley Business Processes at the City of Spokane Valley Permit Process Procedural Changes: • No longer require signatures from Health and Water Districts on BLA's (Boundary Line Adjustment) • Modified site plan requirements to minimum necessary • Electronic notification of outside agencies • Clarified handouts ne Va11ey Business Processes at the City of Spokane Valley Permit Process Improvements • Customer Service Training • Policies on customer service standards, service recovery, etc. • Reduced turn around times at least one week • Mandatory permit update meetings • Work with applicants informally before permit submittal • National Flood Plain Management Certifications Spokane flValley Business Processes at the City of Spokane Valley Other Improvements to Permit Process: • Started parking inventory for multi-tenant buildings to streamline tenant improvements • Initiated meetings with Hanson Company and DOT (Department of Transportation) to facilitate sale of property for a health center. Now working on completing SEPA (State Environmental Protection Act) so the rest of Hanson property development can be expedited. We can look for additional opportunity to extend this service to other developers. Sfidiane Valley Business Processes at the City of Spokane Valley Future Permit Process Improvements Planned: • New Permitting System will provide opportunity for online applications of certain permits. • Consolidation of the Community Development Department Spokane jUalley Commercial Building Permit Activity 2011 Permit Numbers • City of Spokane* up 21% from 2010 • City of Spokane Valley up 33% from 2010 Plan Review Average • City of Spokane* — remodels / 29 days — New construction, additions/ 53 days • City of Spokane Valley — review average for all/ 14 days *Per City of Spokane Building Permit Activity Summary 5/01/11 - 5/31/11 15 Sp ne Valley PARTNERS Spokane�`Y ' City of Spokane Valley 4••••*Valley" Has Partners and Supports Agencies Which Help Build a Stronger Economy • Greater Spokane Inc. • Convention and Visitors Bureau • Greater Spokane Valley Chamber of Commerce • International Trade Alliance • Spokane Valley Arts Council Sptkane dos..Ualley RECENT ACTIVITY nokane CITY or Journal of Business 2011 Vatter Business Activity within Spokane Valley June 17, 2011 Publication • Healthcare Resource Group, LLC — plans to hire 60 employees; 21,000 sq. ft. rented • Avela Violins & Guitars & Complete Computer Solutions — create business alliance in Spokane Valley • Balanced Life Center — "Couple opens new center for nontraditional body treatments and counseling services" SO„Okane� do.*Ualley June 2, 2011 Publication Journal of Business 2011 Business Activity within Spokane Valley • Hotstart — Spokane Valley based manufacturer of diesel engine pre-heaters anticipate sales increase by $6 million • Qdoba — Opens in Spokane Valley • CarMax — Used car dealership to open in Spokane Valley 20 Sfieikane Journal of Business 2011 jValleyR Business Activity within Spokane Valley May 19, 2011 Publication • Providence Health and Services — buys 11 acres of land for a two-building, 140,000 sq. ft. medical complex • CRC Health Group Inc. — plans to open an outpatient clinic in the medical district in Spokane Valley • Focused Fitness LLC — "offers physical education curriculum & related services to school districts" — building a two-story office/training facility in Spokane Valley Journal of Business 2011 Business Activity within Spokane Valley May 5, 2011 Publication • Froyo Earth Inc., and Forza Coffee Co. - to open in Spokane Valley • Worthy Enterprises LLC — Spokane Valley location has 3 new tenants March 24, 2011 Publication • St. Lukes Rehabilitation Institute — relocates and expands the Spokane Valley outpatient physical therapy clinic • Spdkane • Ualley Journal of Business 2011 Business Activity within Spokane Valley March 10, 2011 Publication • Carpet One — leases space near Spokane Valley Mall February 24, 2011 Publication • GN Northern Inc. — a Yakima based engineering firm opens office in Spokane Valley • Global Future Energy Holdings Inc. — opens first U.S. distribution center in Spokane Valley February 24, 2011 Publication • Kathy Lemons, Real Estate Broker — longtime broker opens agency in Spokane Valley 23 j*MI ne Ualley • Economic Development Incentives Spokane,••••OValley iJ Economic Development — Debate Over Incentives* Opponents • Incentives create unnecessary competition among government jurisdictions • Companies should exhibit loyalty to their communities because it is right not because of incentives • Once received, private firms will demand more from government • Incentive monies are better spent on other programs instead of government assistance to large corporations • Firms rarely held accountable for commitment to community after receipt of incentives Pr`•9 pX nents • New businesses generate additional tax revenue for public services; despite tax incentives — community keeps most of additional revenue generated • Businesses are important community members; if they remain competitive, the community's efforts for businesses will redound to the community's benefit • Incentives to firms = a community's investment in its economic future; the return on investment makes the risk worth taking *Source: Koven, S. & Lyons, T.; ICMA Press; Economic Development— Strategies for State and Local Practi Spol� ne jUalley - Specific Ways to Implement Economic Development Goals General Rules: • City funds must be used for public purposes • A City cannot gift, waive fees, or loan public funds for private benefit • All economic development plans must be consistent with the comprehensive plan • The State legislature has provided a number of tools that communities can use to promote economic development which have been found to be a lawful public purpose: • Tax Increment Finance Districts allow the increase in property and sales tax to pay for public improvements such as roads, sidewalks, sewer and water, parks, landscaping and other street improvements 26 Spokane,•••01;Valley Specific Ways to Implement Economic Development Goals (State legislature items continued) • Business Improvement Districts collect assessments from property owners within the district to pay for public improvements within that district; • Empowerment Zones provide businesses tax credits and encourage local employment • Multifamily Tax Credits allow new multifamily development to pay no taxes on the improved value for up to 12 years; • Local Improvement Districts allow, with property owner concurrence, the city to sell bonds for improvements then pay the bonds from an assessment against the benefited properties; and • Interlocal Agreements allow cities to partner with other entities to share costs for any public purpose including transportation, mass transit, stormwater, parks, sewer and water extensions or solid waste 27 Spoke ne jUalley Other Economic Development Options: • The creation of new parks with adjacent zoning to stimulate development • The extension of public facilities such as sewer service areas (in partnership with Spokane County or a water district), fiber optics or information systems • • Stormwater funds can be used for drainage systems such as swales to improve major arterials or to alleviate development restrictions that may currently exist; or • Create an inventory of City resources attractive to future employers 28 Spokane , iN:05!zm'a;�gt?y+:l.�iX"f y,P.JkYwk:`... i4 Economic Development — Debate Over Incentives* Studies Agree on These Three Points: 1. With few exceptions, incentives will not effectively influence business location decisions 2. The important factors for business location decisions: — transportation — labor quality — markets 3. The best way for government to influence business location: — create and sustain quality communities *Source: Koven, S. & Lyons, T.; ICMA Press; Economic Development— Strategies for State and Local Practice 29 SpbL ne jUalley Business Related Customer Service Areas We Do Well • One-Stop Business Registration (city/state) • Customer Service Request system easily accessible • Pay bills promptly, but could do better • Notification concerning road construction (business/residential) • "Live" employee assistance • Free parking throughout city • Police and SCOPE program for neighborhood security • Good streets • Prompt, competent inspectors that are easily available to answer questions • Capacity to provide inspectors for large projects; do not need to hire outside help. — competitive edge over Liberty Lake and other small jurisdictions • Staff meets with developers and property owners prior to application about development concepts • Self help area in permit center lobby including a computer, handouts and forms • Express permits for simple applications • Local elected officials accessible & business friendly • No City B&O Tax 30 Sp ikane jUalley ' Business Related Customer Service Areas We Do Well, continued • Quick and efficient processing of record requests • Maintaining low stormwater rates comparative to the City of Spokane and all other utilities around the State • Availability of hundreds of documents online • Maintaining a flood-free Right-of-way • Consistent in the evaluation and ranking of Citizen Service Requests • Accurately distinguish between public and private stormwater systems • We provide brief technical assistance to property owners regarding private stormwater problems upon request • Proactively patch potholes 31 Spilka i ~ Valley Business Related Customer Service Areas We Could Improve • Pay all bills promptly — no past due balances, late fees • Empower employees to make more decisions, offer some latitude • Help define when employees need back-up and when they should ask for help • Front reception area more welcoming; restructure a more open floor plan so someone is immediately present • Send welcome letters to new businesses— catalogue contact information when businesses apply for registration • Take more of a liaison/facilitator role to help the customer through our processes. • Settle into a set of zoning standards that business can rely on • Consolidate all community development services into one building with managers readily available • Graffiti Removal Program • Proactive Code Compliance • Eliminate "I don't know" and replace with "I'll find out" • Use plain language, not "technical jargon" when explaining information • Revise & simplify development regulations which emphasize how to get to "YES" • Assist small/new businesses with an HR toolkit: — HR functions such as information on recruiting, policy development, etc. 32 CITY or Snnlznne alle y Business Related Customer Service Areas We Could Improve, cont. Stormwater: • Inform public regarding: - where specific stormwater funding goes — outside resources that can assist with private stormwater problems — the additive value of sweeping, storm drain cleaning and swale maintenance — provide info (via webpage/links) on how to keep storm drains clean • Identify properties that impact the public system with private stormwater runoff — possibly address through amended rate structures • Where possible, simplify stormwater standards Traffic: • Provide additional guidance for engineers who are required to do Traffic Impact Analysis to minimize submittal times • Use existing traffic information to exempt some larger projects from Traffic Impact Analysis or reduce the size of their study • Provide more information on the traffic webpage • Notify the public and provide opportunity for comment on future traffic projects such as sidewalk installation, flashing yellows, pedestrian countdown timers, new bicycle lanes, etc. Street: • Snow removal from sidewalks on arterials • Provide more information about plowing operations and policies to residents 33 /\, Sp'oliane doovValley® INITIAL COUNCIL INPUT Spokane • Ualley. • Spokane Valley is Known for: — National firms — Good place to raise family — Suburb of Spokane — Quality of life — Economical — Large suburban lots — Big sky — Compassion 2010 Council Retreat Analysis of Our City • Spokane Valley Would Like to be Known for: — Community feeling — Quality of life — Great place to do business — Family wage jobs — Good public safety — Discovery Playground 35 • 2010 Council Retreat Analysis of Our City Strengths or Assets to Economic Development — Good Water — Rural Land/Ag history — Native American contribution — Housing options — Schools — Higher education — Foreign trade zone — Centennial Trail — CenterPlace — Discovery Playground — Land space — Good roads and access — Nice people — Educated workforce — Proximity to downtown & Idaho — Good Police — Recreation/natural resources — Fire Department — Industrial Park — Utilities in place Spokane • Ualley 2010 Council Retreat Analysis of Our City Challenges to Economic Development — Zoning — how much-what kind — Current economy — Finances — Low income areas — Challenge of cohesive neighborhoods — Communication w/ citizens — Vehicle (mechanism) for citizen contact + Council — Work with other organizations/municipalities — Water/sewer capacity — How to attract businesses — State unfunded mandates — Ways to welcome businesses/residents — Method to catalogue our resources — Urban Wildfires — "Unpretty" downtown — Business incentives 37 Spokane 4.00Vdlley June 14, 2011 Retreat Input • Brainstorming Session — beneficial and expeditious — Development could be realized immediately • Bring all options forward for what is available to promote economic development — Review options and determine if there are resources to accomplish those options • Have a consultant speak to council so council can target the activity and develop priorities • Relief to businesses to help them expand • Explore options of reducing regulations • Explore options of reducing taxes • Examine possibilities for public/private relationships • Find out exactly what businesses need — what might be causing them to move • Get business feedback — public forums • Determine long and short term Goals and Objectives to realize economic development 38 Spokane ��Valleyrc, Ways to improve Sprague (Appleway) — Short Term Strategies (schedule at least 2 hours for future meeting) • Staff to come back with plans Retreat Input, Cont. Long Term • City Hall • Infrastructure Spokane jUalley Prioritization of Potential Capital Projects 2011 Council Retreat 1. TIP planned projects and/or projects currently without funding 2. New Projects a) b) c) d) West gateway at Thierman $120,000 Mission Ave. Trailhead $150,000 University Appleway Landscaping $100,000 Design Park Road/Vista Rd Quiet Zone 3. Street Preservation 4. None — Don't spend these 5. Appleway Landscaping — Park to University 6. Sprague Swale Landscaping • Highest Priority Second Priority Vote: Vote: Vote: Vote: Vote: Vote Vote: Vote: Vote: Of) • • • S . S . . . . 40 S Valley . NEXT STEPS S1 �l ! ' jUalley Two-Phase Plan Short Term — Add Economic Development to Business Plan — Expand our inventory of resources & make them available to the public — Devote staff resources to work more actively with partner agencies that provide economic development for Spokane Valley — Move forward to strengthen operational weaknesses — Add Sprague stormwater improvement to 2012 Budget — Make a decision on moving the permit center to City Hall — Continue to look for process improvements at permit center 42 CITY OT p okane alle y — Review Development Regulations — Send a welcome letter to all businesses when they register — Staff move forward to develop information, brochures, web links to partners and initiate more of a direct economic development presence for the City of Spokane Valley — Schedule future Council discussions • Review of Economic Development Chapter of Comprehensive Plan • Other Two-Phase Plan, continued Long Term — Complete an Economic Development plan for the City — Incorporate Economic Development Plan in Comprehensive Plan Update for 2012 or future revision 43 Spokane 4o•OValley Spokan'e�''` .jay. Spokane Palley Incorporated 2003 Population 89,755 Registered businesses 6,700+ Business Parks Spokane Valley is home to fifteen of the regiori'V fig°"st office and business parks totaling 2 million square-feet with an estimated 113,000 square feet available. Industrial Parks In addition, fifteen of the region's largest industrial parks are located in Spokane Valley totaling about 5 million square feet with an estimated 801,000 square feet available. Trans•ortation • Sp.T.---,Ing ,rjtignal Airport • Felts Fick Airport • Union PacificRailroad •_ Butljngt-dn Northern Santa Fe Railroad • Public Transit—Spokane Transit Authority Business Resources • Community Indicators Initiative • Greater Spokane Valley Chamber of Commerce • Greater Spokane,Inc. • International Trade Alliance • Priority Spokane • Spokane Regional Convention& Visitors Bureau • Spokane Regional Site Selector • Spokane Valley Business Association 44 Spokane 40.0Valley Doing Business in Spokane Valley WA State Retail Sales Tax 8.7 percent WA Combined Excise Tax 2.2 percent City Business Services Building inspections Business licensing Development engineering Permit center—building,signage,land use Right of way permits Education—Public K-12 Central Valley School District 356 West Valley School District 363 Cty business registration—$15/year Business alarm system registration—$35/25 year Code compliance/nuisances In-home occupation permits Planning&development Traffic Engineering East Valley School District 361 Spokane Public School District 81 Education—Public Colleges&Universities Community Colleges of Spokane Eastern Washington University Cultural Amenities Avista Stadium CenterRlace Regional Event Center Spokane County Fair&Expo Center Spokane Valley Heritage Museum Spokane Valley Ms Council Theater Ms for Children CenterPlace Foyer Gallery Public Art at Mirabeau Point Park and Barker Road Bridge Deputy Mayor Gary Schimmels City Manager Mike Jackson Spokane Intercollegiate Research&Technology Institute Washington State University—Spokane Recreation Centennial Trail Discovery Playground Mirabeau Springs Falls Valley HUB Sports Center River recreation Dozens of lakes within 50 mile radius Alpine and cross country skiing within 30 minute drive Rock climbing Hiking Public parks,and pools with water play features Tom Towey is a retired supermarket manager who is actively involved In a num- ber of community organizations.A lifelong resident of Spokane Valley,Towey also served on the City of Spokane Valley Planning Commission.He served In the United States Navy and majored In Business at Eastern Washington Univer- sity.He was elected in November of 2009 to serve a four-year temp from Janu- ary 1,2010 through December 31,2013.Towey was selected by his Council colleagues to serve as Mayor for 2010-2011. From 1998 to 2007,Gary Schimmels owned and operated a local locksmith business.Schimmels attended Eastern Washington University prior to serving two years in the Army,and was a construction Industry employee/owner/opera- tor from 1964 to 1994.He was a member of the original City Council and In No- vember 2009,was re-elected to a four-year term through December 31,2013. Schimmels was selected by his Council colleagues to serve as Deputy Mayor for 2010-2011. Mike Jackson was appointed City Manager In August 2010 after serving seven months as Acting City Manager. He joined the City in June of 2003 as its first Parks&Recreation Director,and was promoted to Deputy City Manager in No- vember of 2009. He has over 25 years experience in the public sector and holds a Bachelors degree in Recreation Resource Management from Utah State University and a Masters degree in Management from Regis University. Spokane 400.0Valley° Sources:Journal of Business 2011 Book of Lists,Spokane Association of Realtors,U.S.2010 Census,WA Dept of Licensing Produced by City of Spokane Valley Public Information Office.April 2011 45 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 5, 2011 City Manager Sign-off: Item: Check all that apply: El Consent ❑ Old business ❑ New business ❑ Public Hearing ❑ Information ®Admin. Report❑ Pending Legislation AGENDA ITEM TITLE: Title 22: Signage and Landscaping Regulations - Overview GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: City Council requested staff to prepare an overview presentation of the City's sign and landscaping regulations. OPTIONS: Council direction. RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Scott Kuhta, Planning Manager City Council Study Session Signage and Landscaping Presented by: Scott Kuhta,AICP, Planning Manager July 5, 2011 Sioliane~ • Ualley. Overview Review Sign Regulations ° Chapter 22. 110 SVMC Review Landscaping Regulations ° Chapter 22.70 SVMC Discuss Potential Code Amendments Sign Code History • Spokane County Sign Code — 2001 Update o Long process — Sign Committee o Maximum sign size and height generally reduced o Temporary Signs require permit o Portable signs prohibited o Billboard Restrictions - Advisory Vote on Amortization o SpokaneValley inherits County Sign Code Upon Incorporation Sign Code History • Spokane Valley Adopts Sign Code - 2005 o Ad Hoc Committee Develops Draft Code o Similar to County Code for most height/size standards o Lessens restrictions on Billboards — Cap and Replace o Prohibited Signs include all portable signs o No separate distance requirement for multi-business signs — County requires 500 ft o Temporary Signs require permit — similar restrictions o Ad Hoc Committee reconvenes in 2006 to address decorative emblem signs Sign Code History • Code Enforcement o After sign code adoption City actively enforced sign regulations along Sprague corridor o Portable and temporary signs removed o Enforcement now conducted solely by complaint Permit Process Sign permit required for most signs • Planner reviews site plan • Plans Examiner reviews footing or method of attachment Freestanding Signs ( Pole) Max Height • 20 to 50 ft Copy Area • 100 to 250 sq ft Number per Parcel • One per arterial street frontage II i U&ION6 Gllim?e.lnUkrvimklos Bosh* * Must be located in landscaped area or provide landscaping around base Monument Signs Max Height el 7ft Copy Area 75 to 150sgft Number per Parcel Two per arterial street frontage * Must be located in landscaped area or provide landscaping around base Wall Signs Wall signs cannot exceed 25% of wall area Electronic Signs • Permitted on same basis as other signs • Flashing signs prohibited Decorative Emblems VINICI CUSTOMER PARKING - One per 50 feet of frontage - Lowest horizontal member must be 7' above grade Temporary Signs • Banners o 30 days w/single 30-day renewal in calendar yr • Pennants, Flags and Streamers with Copy o 60 days w/60-day renewal • Special Event Signage (search lights, inflatables) o 7 days with up to 4 events per year Temporary Sign Examples Indio 1(ay z„adWF..5V1Tf 10 deaMt. VA 509.993.3500 Banners Flags and Pennants Prohibited Signs Signs that resemble traffic controls • Signs that are safety hazards for cars and people • Flashing Signs • Signs in R-O-W except bus benches and official signs • Signs attached or placed on vehicles parked on public or private property • Off-premise signs • Portable Signs Prohibited Signs - Portable Signs PRIME RIB FISH GarmstPIZZA 13,41 MS' r-lw REAKFAST tAM _8.1 • i 4'1 r,4 1 /filESSISALle PICKDIFIED-STK Reader Boards • tr * .., 1/211.■ i••• 4, ; Prohibited Signs - Portable Signs [ BUY CELLULAR PHONES A —Frame (Sandwich) Nonconforming Signs • May be repaired but not structurally altered or made more nonconforming • Signs removed for repair must be replaced within 60 days. Aesthetic Corridors • Comp Plan designs aesthetic corridors o State Route 27 — 16t" south to City limits o Appleway Blvd — South side only, Park to Dishman-Mica o Appleway Ave — Barker to Hodges o Dishman-Mica — 8th south to City limits o 32' ' Avenue o Mirabeau Pkwy — Pines to Indiana Limited to monument signs Potential Code Changes • Temporary signs • Landscaping for new signs on fully developed parcels Landscaping Regulations Landscaping Why Require Landscaping? • Reduce visual, noise and lighting impacts on adjacent properties • Buffer between incompatible land uses • Helps preserve property values • Reduce heat effect in parking lots When is Landscaping Required ? All new commercial development ° Multifamily o Retail o Office ° Industrial • Additions to existing buildings exceeding 500 sq ft • Alterations to existing sites exceeding 500 sq ft Landscaping Site Plan 4..WA110..9M01r .. Altt e. _ .. � ....Prot..w aw'L.Mr At It* Attt• r.�....a moo ..r off :MRS 1. to141101.11amomm. .5.0*we...,,,.,r. m. AIM a+4�MRA1 TIC" .110.6..10.016 .44iimitIM • Landscaping Point System SpokaneValley only local jurisdiction to use point system • Intent is to allow flexibility/creativity for landscape designer • Allowance for existing trees Bonus for xeriscaping Has not produced substantially different landscaping plans Landscaping Point System Table 22.80-4 Landscaping Points Required Size of Developed Area Number of Points Required 0-500 sq. ft. Site points = 10 500-2,500 sq ft. Site points = 25 2,500 - 5,000 sq. ft. Site Points = 50 More than 5,000 sq. ft. Site Points = 50 plus one (1 ) point for each 200 sq. ft. of area over 5,000 sq. ft. Parking lots Two (2) points per required parking space and one (1 ) point for each proposed additional parking space Landscaping PointVahies Table 22.70-3 Landscaping Point Values Type of Plant Material Minimum Size (at time of planting) Point Value Deciduous Trees (in caliper inches) Evergreen Trees (in feet of height) Large Tree 8-inch or greater 22 ft. and over 26 7-inch 19-21 ft. 24 6-inch 16-18 ft. 22 5-inch 13-15 ft. 20 4-inch 11-12 ft. 18 3-inch 9-10 ft. 15 Medium Tree 2-inch 7-8 ft. 12 Small Tree Single Trunk: 1-inch 5-6 ft. 9 Ornamental Tree Multiple Trunk (minimum 3 trunks): Smallest trunk 1-inch caliper 5-6-ft. 9 Large Shrub 5 gallon and 24-inch height at planting 3 Medium Shrub 3 gallon and 12-inch height at planting 2 Small Shrub 2 gallon and 8-inch height at planting 1 Ornamental Grasses 1 gallon '/Z Groundcover 1 gallon 4-inch pots '/2 '/4 Existing Trees Greater than 6-inch caliper 22 to 50 Landscaped Berm 30-inch height; 10-foot length, 3:1 slope 1 per 5 linear ft. Turf Grass N/A '/4 per sq yd Landscape Buffers Table 22.70-2 Buffers Required by Type Zoning Districts R1 R2 R-3, R-4 Mf-1 Mf-2} 0, GO NC C, RC CMU MUC City Center 1-1, 1-2 Planned Residential Development 1 1 1 1 1 1 I Manufactured Home Parks I 1 1 1 1 1 1 MF-1 , MF-2 1 n/a 1 11 11 11 1 0, GO 1 1 n/a 11 n/a n/a n/a NC, C, RC 1 1 11 n/a n/a n/a n/a CMU, MUC 1 1 n/a n/a n/a n/a n/a City Center I 1 n/a n/a n/a n/a n/a 1-1 , 1-2 1 I 1 1 1 1 n/a •1 -Type I- Full Screening II —Type 11 Visual Buffering n/a - Not applicable Type 1 Landscape Buffer 5 Feet ■I■ Deciduous Ddergreen Tree Shrubs 35 feet maximum ISight-obscuring fence • Full Screening Requires 6' site obscuring fence Type 11 Landscape Buffer Evergreen Tree Deciduous Shrubs Landscaping in Parking Areas Landscaping in Parking Areas No Landscaping in Parking Areas Headlight Screening Street Trees Street trees required within 10 feet of any public or private R-O-W — 35' on center Xeriscaping • Bonus points for xeriscaping • Reduces use of turf grass • Lowers water usage Landscape Architect • Code requires landscape plans to be drawn and stamped by registered landscape architect • Prior to Certificate of Occupancy the registered landscape architect must certify that landscaping and irrigation installed in accordance with approved plans. Landscape Modifications Director may approve modifications • Only a portion of the parcel is being developed • Landscaping would interfere with stormwater facilities or natural drainage • Applicant proposes xeriscaping • Existing structures or improvements preclude installation of required landscaping Potential Code Amendments Lower the threshold for landscaping for building additions and site alterations Remove landscaping requirements for new storage buildings on existing industrial sites. Remove requirement for landscaping around signs in developed areas Do not require Landscape Architect for small projects Questions ? DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of June 30,2011; 8:00 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings July 12,2011,Formal Meeting Format,6:00 p.m. [due date Tues,July 5] 1. PUBLIC HEARING: CPA 02-11 Dev.Agremt Comp Plan Amendment(St John Vianney)-Kendall (-90 min) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Proposed Ordinance re STV 01-11 Street Vacation—Micki Harnois (15 minutes) 4. Motion Consideration: 2011 Justice Assistance Grant—Morgan Koudelka (10 minutes) 5. Motion Consideration: Interlocal Agreement for Software(Piggybacking)—M.McGee (10 minutes) 6. Motion Consideration: Supplemental Agreement with DKS Associates—Steve Worley (10 minutes) [*estimated meeting: 140 minutes] July 19,2011, Study Session Format,6:00 p.m. [due date Mon,July 11] 1. Bike&Pedestrian Master Program(BPMP)—Mike Basinger (15 minutes) 2.Proposed 2013 TIB Project Applications—Steve Worley (15 minutes) 3. Shoreline Goals and Policies—Lori Barlow (60 minutes) 4. City Sign Plan—Mike Stone (20 minutes) 5. Sculpture Donation&Placement—Mike Stone (15 minutes) [*estimated meeting: 125 minutes] July 26,2011,Formal Meeting Format,6:00 p.m. [due date Mon,July 18] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. First Reading Proposed Ordinance for CPA 02-11 (St.John Vianney)—Karen Kendall (20 minutes) 3. Admin Report: Revenues &Expenditures for Preliminary 2012 Budget—Mike Jackson (30 minutes) 4. Info Only: Dept Reports [*estimated meeting: 55 minutes] August 2,2011,Study Session Format Confirmed no meeting: (National Night Out) August 9,2011,Formal Meeting Format,6:00 p.m. [due date Tues,Aug 1] 1. Consent Agenda(claims,payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance CPA 02-11-Karen Kendall (15 minutes) 3. First Reading Proposed Ordinance,BPMP—Mike Basinger (15 minutes) 4. Motion Consideration: Approval of Development Agreement, CPA 02-11 —Karen Kendall(10 minutes) 5. Motion Consideration: Approval of Proposed 2013 TIB Project List—Steve Worley (10 minutes) 6. Admin Report: Review of ordinance that levies 2012 property tax—Finance (15 minutes) 7.Admin Report: Review Ordinance to Confirm Tax Levy—Finance (15 minutes) [*estimated meeting: 85 minutes] August 16,2011,Study Session Format,6:00 p.m. [due date Mon,Aug 8] 1. Advance Agenda [*estimated meeting: minutes] August 23,2011,Formal Meeting Format,6:00 p.m. [due date Mon,Aug 15] 1. PUBLIC HEARING: 2012 Revenues &Property Taxes (15 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Proposed Ordinance, BPMP—Mike Basinger (10 minutes) 4. Motion Consideration: Set 2012 Budget Hearings for Sept 13 and Sept 27—Finance Director(10 minutes) 5. Info Only: Dept Reports [*estimated meeting: 40 minutes] Draft Advance Agenda 6/30/2011 8:01:35 AM Page 1 of 3 August 30,2011,Study Session Format,6:00 p.m. [due date Mon,Aug 22] 1. Outside Agency Presentations(Social Service Agencies) — Mark Calhoun (-60 minutes) 2. Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: 65 minutes] Wed,August 31,2011,confirmed Joint Council and County Commissioners Meeting,9:00 a.m.—Noon. Spokane County Fairgrounds,Bay 4. Tentative agenda topics TBA. September 6,2011, Study Session Format,6:00 p.m. [due date Mon,Aug 29] 1. Outside Agency Presentations(Economic Development Agencies) — Mark Calhoun (-60 minutes) 2. City Manager's Presentation of Preliminary 2012 Budget—Mike Jackson (30 minutes) 3. Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: 95 minutes] September 13,2011,Formal Meeting Format,6:00 p.m. [due date Mon,Sept 5] 1. Public Hearing: 2012 Budget —Finance Director (10 minutes) 2. Consent Agenda(claims, payroll,minutes) (5 minutes) [*estimated meeting: minutes] September 20,2011,Study Session Format,6:00 p.m. [due date Mon,Sept 12] 1. Advance Agenda—Mayor Towey (5 minutes) 2. Fee Resolution Review—Finance (15 minutes) [*estimated meeting: minutes] September 27,2011,Formal Meeting Format,6:00 p.m. [due date Mon,Sept 19] 1. Public Hearing: 2012 Budget —Finance Director (10 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Motion Consideration: Allocation of funds to Outside Agencies—Mark Calhoun (30 minutes) 4. Info Only: Dept Reports [*estimated meeting: minutes] October 4,2011,Study Session Format,6:00 p.m. [due date Mon,Sept 26 1.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: minutes] October 11,2011,Formal Meeting Format,6:00 p.m. [due date Mon,Oct 3] 1. Consent Agenda(claims, payroll, minutes) (5 minutes) 2. First Reading Proposed Ordinance,2012 budget Property Tax (15 minutes) 3. First Reading Proposed Ordinance 2012 budget,tax confirmation (15 minutes) 4. First Reading Proposed Ordinance Adopting 2012 Budget (15 minutes) [*estimated meeting: minutes] October 18,2011,Study Session Format,6:00 p.m. [due date Mon,Oct 10] 1. Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: minutes] Draft Advance Agenda 6/30/2011 8:01:35 AM Page 2 of 3 October 25,2011,Formal Meeting Format,6:00 p.m. [due date Mon,Oct 17] 1. Second Reading Proposed Ordinance, 2012 budget Property Tax (15 minutes) 2. Second Reading Proposed Ordinance 2012 budget,tax confirmation (15 minutes) 3. Second Reading Proposed Ordinance Adopting 2012 Budget (15 minutes) 4. Proposed Resolution Amending Fee Resolution for 2012—Finance (20 minutes) 5. Info Only: Dept Reports [*estimated meeting: minutes] November 1,2011,Study Session Format,6:00 p.m. [due date Mon,Oct 31] 1. Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: minutes] OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Bidding Contracts(SVMC 3.—bidding exceptions) Budget amendments(2011) Centennial Trail Agreement Code Compliance Report—Extreme Cases Commute Trip Reduction Program Renewal East Gateway Monument Structure Economic Development Governance Manual(resolution)Update Greenacres Trail/Northern Railroad Investment Accounts (includes monthly report) Liberty Lake City Sign Lodging Tax Funding for 2012 (Oct 2011) Milwaukee Right-of-way Mission Ave Design(Mission&Long ped. crossing) Monument(Veterans') Sign Old Mission Ave Trail Access Parking/Paving Options(for driveways,etc.) Pavement Management Program Update Prosecution Services Public Input Process for Capital Projects Railroad Quiet Zone Sidewalks Signage(I-90) Site Selector Update Solid Waste Amended Interlocal Speed Limits Sprague Appleway Corridor Environ.Assessment WIRA, Water Protection Commitment,Public Educ. *time for public or council comments not included Draft Advance Agenda 6/30/2011 8:01:35 AM Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 5, 2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: 2011 Transportation Improvement Board Call for Projects (FY 2013) GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: June 28, 2011; Adoption of the 2012-2017 Six Year TIP. BACKGROUND: At their March 2011 Board meeting, the Washington State Transportation Improvement Board (TIB) issued a 2011 Cali for Projects for allocation of Urban Corridor (UCP), Urban Arterial Program (UAP) and Urban Sidewalk Program (SP) funding. The anticipated funding levels are: UCP - $8.4 M for the East Region; UAP- $3.4 M for the Northeast Region; and SP - $209K for the East Region. Project applications are due Wednesday, August 31, 2011. Staff has been evaluating the TIB grant criteria and working to identify projects that will have the highest potential to receive funding. We have also reviewed the adopted 2012-2017 Six Year TIP, the Pavement Management Program, accident hot-spots, and several other elements of the city's transportation network. Based on this review, staff has come up with the following preliminary list of projects for submitting to TIB for the 2011 Call for Projects. UAP Projects: 1. Mission Avenue Improvements - Flora Rd to Barker Rd: This project will reconstruct the roadway with sidewalks, bike lanes and new stormwater facilities to accommodate the increased traffic from the new Indiana Ave Extension project and the rapid development in the North Greenacres and Liberty Lake neighborhoods. This request to TIB would be for construction funding only since design and right-of-way funding has already been acquired for this project through a federal STP(U) grant from SRTC. 2. Bowdish Road Improvements — 8th Ave to 16th Ave: This project will reconstruct the roadway with sidewalks, bike lanes, curbs/gutters and upgraded stormwater facilities as needed. This project will widen this narrow roadway and provide needed safety improvements for the many students that use Bowdish Road to access Opportunity Elementary School and Bowdish Middle School. 3. Park Road Improvements - Broadway Ave to Indiana Ave: This project would reconstruct the roadway with sidewalks, bike lanes and new stormwater facilities. This request to TIB would be for right-of-way and construction funding only since funding for the design phase has already been received through a federal STP(U) grant from SRTC. The design for this project is 95% complete. 4. Broadway/Argonne/Mullen Concrete Intersections: This project would reconstruct the intersections of Argonne and Mullen roads at Broadway Ave in cement concrete pavement, upgrade the traffic signals, and provide safety improvements. This request to TIB would be for construction funding only since design and right-of-way funding has already been acquired for this project through a federal STP(U) grant from SRTC. 5 Pines Road & 16th Ave. Intersection Safety Improvements: This project would provide restriping and signal improvements at the intersection of Pines road and 16th Ave where they diverge from SR-27. The safety improvements are needed to address the high accident rate at the intersection. UCP Projects: 6, Mansfield Ave Connection — 200-ft east of Houk to Pines Rd (SR27): This project completes a gap in Mansfield Ave between Mirabeau Parkway and Pines Rd (SR-27). This request to TIB would be for construction funding only since design and right-of-way funding has already been acquired for this project through a federal STP(U) grant from SRTC. 7. Broadway Ave — Flora Rd. to Barker Road: This project would complete a new east-west arterial connection between Flora Rd and Barker Road on the south side of 1-90. This project reconstructs the roadway with sidewalks, bike lanes and new stormwater facilities. 8. Sullivan Rd W Bridge Spokane River: This project will replace the existing 2- lane Sullivan Rd W Bridge that carries southbound traffic with a new 4-lane bridge. The project is needed to address the inadequate structural condition of the existing bridge. This request to TIB would be for construction funding only since design, right-of-way, and partial construction funding has already been received through a state FMSIB grant ($2M) and a federal Bridge Program Grant ($8M). SP Projects: 9. Sprague Avenue Sidewalk - Appleway to Long Rd: This project fills in a large gap in the sidewalk serving Greenacres Middle School and Greenacres Elementary School. 10. 4th Avenue Sidewalk — Sullivan to Conklin Rd: This project fills in several large gaps in the sidewalk connecting several large apartment complexes to Sullivan Road, Central Valley High School and the and commercial district on Sprague and Sullivan 11. Progress Road Sidewalk — Wellesley to Trent Ave.: This project provides sidewalk along a school walking route serving three East Valley School District Schools and the modified STA transit route #96 that will be implemented this fall. OPTIONS: Info only RECOMMENDED ACTION OR MOTION: Info only BUDGET/FINANCIAL IMPACTS: The city's match on TIB funded projects is typically 20% of the total project cost. The federal grant funds previously received for the Mission Ave Improvement Project, Park Road Improvement Project, Argonne/Mullen Concrete Intersection Project, Mansfield Connection Project and Sullivan West Bridge Project count towards the required TIB match. As the proposed TIB applications are developed, staff will coordinate with the Finance Department to ensure there are sufficient city funds to provide the needed match for the proposed TIB projects. STAFF CONTACT: Steve M. Worley, PE —Senior Capital Projects Engineer Neil Kersten, AIA— Public Works Director ATTACHMENTS: TIB Program Information 201 1 Target grogram Sizes Urban Arterial Program UAP $ 30 Million .. Puget Sound Puget Sound Southeast Northeast Urban Corridor Program $ 40 Million Sidewalk Program - SP $ 1 .0 Million Overview 2011 TIB Call for Projects •Urban Arterial Program (UAP) - $3.4m Northeast Region •Urban Corridor Program (UCP) - $8.4m East Region •Urban Sidewalk Program (SP) - $209,000 East Region Applications due August 31 , 2011 UAP Program — 5 regions UCP & Sidewalk Programs — 3 regions -Puget— e5 Sound _ Selection Criteria Criteria UCP UAP SP Safety 10 45 55 Mobility 30 20 Pavement Condition 15 Sustainability 15 15 10 Local Support 30 5 5 Growth & Development 15 Pedestrian Access 30 Total 100 100 100 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 5, 2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Spokane Regional Clean Air Agency GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: From: Rose Dempsey [mailto:fromrosetoyou©yahoo.com] Sent: Monday,June 20, 2011 3:00 PM To: Mike Jackson Subject: Spokane Regional Clean Air Agency The workof the SRCAA has remained quiet and steady. Our air quality has remained good,with few infractions. Last month the board approved the FY-2012 budget. SRCAA has been working on an"Indirect Source Rule"which would deal with PM2.5 emissions above 0.5 tons/year and/or actual or projected(for new indirect sources)calendar year NOx emissions above 25 tons/year that cause or contribute to: a. a violation of one or more federal, state,and/or local ambient air quality standards; or b. an adverse human health effect. This Indirect Source Rule deals with diesel emissions of all kinds on a large scale, such as truck stops, switching yards, anywhere there could be a large group of idling diesel engines. Public Comment on this rule has closed,and the board will vote on it at the August 4 meeting. Respectfully submitted, Rose Dempsey OPTIONS: Information Only RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 5, 2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Argonne Road Corridor Upgrade Project #0060 — 1-90 to Trent Ave DKS Associates Supplemental Agreement#3 GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: (1) September 12, 2006; Council approval of federal grant application for the Argonne Road Corridor Upgrade project, (2) Adopted the 2007-2012, 2008-2013, 2009-2014, and 2010-2015 Six Year TIPs which included the Argonne Road Corridor Improvements; (3) February 16, 2010; Info RCA on upcoming 2010 Public Works Project Council Actions. BACKGROUND: This project will provide improvements to the traffic signals at Knox and Montgomery, add a northbound right turn lane at Montgomery Ave to improve traffic flow and reduce congestion. The City received a federal grant covering 86.5% of the cost of the project, up to $1.29 million. DKS Associates was chosen through an RFQ selection process as the most highly qualified firm to design this project. A scope of work and fee in the amount of $184,439 was negotiated for their design work. Two supplements to the agreement have been executed. Supplement #1 only extended the contract date. Supplement #2 authorized the use of $8,144 of the Management Reserve Fund for additional design work. Design is approximately 90% complete, and the project is ready to begin the right-of-way acquisition phase. To keep the project moving forward and acquire right of way, a supplement to DKS' contract is necessary. The estimated cost for right of way services is $92,639. This increase, together with the original contract amount, exceeds the City Manager's $200,000 contract authority. Therefore, council approval is required. Staff is scheduled to bring to the July 12 Council meeting a motion to execute a supplemental agreement with DKS Associates for the right of way phase of this project. OPTIONS: Info only. RECOMMENDED ACTION OR MOTION: Info only BUDGET/FINANCIAL IMPACTS: This project's total estimated cost is $1.29 million, with a 13.5% local match ($174,200). The 2011 budget includes sufficient funds to provide the required local match for this portion of the project. STAFF CONTACT: Neil Kersten, Public Works Director; Steve Worley, Senior Capital Projects Engineer ATTACHMENTS: Draft scope of work for right of way acquisition services. DIGS Associates TRANSPORTATION SOLUTIONS Argonne Road Project - Supplement 3 Scope of Work 6/7/11 The purpose of this supplement is to support the City of Spokane Valley through the procurement of new right-of-way for the new curb returns at Knox and the new right turn pocket at Montgomery. i I Task 8: Right-of-Way Services g v Task 8.1 : ROW Acquisition Services The following is a list of the tasks that will be performed to support the COSV through the ROW acquisition: • Determine Ownership—Review of parcel numbers with County records for overview of ownership. • Order Title Reports, Review and Clear Title—Order title reports with insurance on each site. Review reports for any items including mortgages and contracts that may need to be cleared. Execute necessary documents to clear title. • Send Introduction Letters—When ownership is determined, an Introduction letter will be sent to affected property owners providing a basic outline of the project, informing them that they may be affected, and providing them with a contact person. • Meet with Owners to discuss Issues—This will be an ongoing process throughout the project to keep the owners informed as much as possible about the project. • Obtain Right of Entry Forms—Obtain Right of Entry forms from all necessary land owners for surveying, construction,testing and all other related tasks. • Order Appraisals—When Right of Way drawings are completed, appraisals will be performed by a State Certified and WSDOT Approved appraiser in compliance with State and Federal Guidelines. The appraiser will issue an opinion of value. • Order Appraisal Reviews -Upon receipt of Appraisals,they will be forwarded onto John Evans for appraisal review. This process is a review the appraisal to determine that all issues have been addressed. • Present and obtain approvals from City on settlement offers. —The review appraiser will fill out the WSDOT appraisal review form, which will be submitted to the City for approval of the determination of value. This is the value that will be offered to the land owner. • Send Offer Letters—Upon signature by the City of the Determination of Value, Offer Letters will be sent to the land owners detailing the land to be purchased, City's offer to purchase this property, and the rights available to that owner. 1 DIGS Associates TRANSPORTATION SOLUTIONS • Negotiate final terms—Meet with each owner to reach final settlement. • Sign agreements with owners -When the final settlement is reached,the Purchase and Sale Agreement will be signed and forwarded to the City for approval and signature. • Close Transaction—Arrangements will be made for closing at a title company after the City has approved the purchase. The closing company will record all documents and the original will be sent to the City for their files. • Prepare files for certification by the State—All files will be prepared for review by the State for certification of Right of Way. • Send set of files to the City for their records. Task 8.2: ROW Acquisition Survey Support The Consultant Team surveyor will paint/flag/stake the future ROW alignment during the negotiation process with the property owners so that all parties involved can see the exact impacts of the ROW takes. Task 8.3: Property Corner Documentation The Consultant Team surveyor will prepare property corner removal documentation for submittal to the Department of Natural Resources for all property corners impacted by ROW acquisition. In addition the surveyor will install new property corners along the new ROW alignment and will file them with the Record of Survey. Task 9: Parking Lot Re-Striping The consultant team will prepare channelization plans to show new striping for the parking lots impacted by the new right turn pocket at Montgomery. The parking lot work for 2304 N Argonne (parcel #45083.0262) will likely just involve removal of existing striping for the stalls along the back of sidewalk. It is anticipated that part of the negotiations with the property owner of 2314 N Argonne (parcel #45083.2314) and current renter will include refreshing the existing channelization. It is assumed that the new channelization will effectively match what is existing. Multiple reconfiguration options will not be presented to the property owner. Draft and final channelization plans (two plan sheets) will be prepared during the ROW negotiation process. Once approved, they will be incorporated into the final bid plans for the Argonne Corridor Upgrade project. The cost estimate and special provisions will also be updated to account for this work. Additional survey work will be required to complete a base map for 2314 N Argonne (parcel #45083.2314) property parking lot channelization plans. The survey will identify the remaining corners of the building and existing corners of the parking lot. 2