08-122.00 David Evans & Associates: Precinct Shop Drain InstallationRECEIVED
AMENDMENT TO
SEP 1 5 2008
AGREEMENT FOR PROFESSIONAL SERVICES DEA_SPK
DAVID EVANS AND ASSOCIATES INC.
Shop Drain Installation
Sheriff Precinct 08 -020
THIS AMENDMENT No.1 is made to the Agreement for Professional Services dated June 9"',
2008 by and between the City of Spokane Valley, a code City of the State of Washington,
hereinafter "City" and David Evans and Associates, Inc., hereinafter "Consultant" and jointly
referred to as "parties."
Pursuant to Sections 1C and 18 of the Agreement, the parties hereby agree to amend the
Agreement as set forth in the attached Proposal and Detailed Scope of Work. These
services will be tracked and billed on time and materials basis, and are subject to all of
the conditions set forth in the original Agreement. The City agrees to pay Consultant
up to $12,050.00 for the additional services provided for in this Amendment to the
Agreement.
Exhibits to this Amendment are as follows:
1. Professional Services Agreement dated June 9, 2008;
2. Phase 2 Fee Estimate
Original Contract Amount $ 3,725.00
Prior amendments $ 0.00
Current Amendment Amount $ 12,050.00
Amended Contract Amount $ 15,775.00
The remainder of the Agreement will remain unchanged by this Amendment.
IN WITNESS WHEREOF, the parties have executed this Agreement this day
of 5 - n er, 2008.
ei-
ITY OF SPOKANE VALLEY: Consultant: DAVID EVANS AND ASSOCIATES, Inc.
Ale,
David Me* r, City Manager Owner
Tax ID No. REDACTED
ATTES
Christine Bainbridge, ity Clerk
This document contains confidential tax information and
has been redacted pursuant to RCW 82.32.330.
APPROVED AS TO FORM:
I'
Office the City Attorney
You may petition for a review of our findings pertaining to any
redacted or withheld documents pursuant to Spokane Valley rders\JUB amendment No 2 for 135 thousand 10- 18- 06.doc
Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550. C08 -122
DOCUMENTS EXEMPT FROM PUBLIC DISCLOSURE
The page entitled "Phase 2 Fee Estimate" contains confidential cost and rate data and is
withheld from public disclosure pursuant to 23 USC 112(2)(F).
Prenotification; confidentiality of data. A recipient of funds requesting or using the cost
and rate data shall notify any affected firm before such request or use. Such data shall be
confidential and shall not be accessible or provided, in whole or in part, to another firm or to any
government agency which is not part of the group of agencies sharing cost data under this
paragraph, except by written permission of the audited firm. If prohibited by law, such cost and
rate data shall not be disclosed under any circumstances.
You may petition for a review of our findings pertaining to any redacted or withheld documents
pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.
CITY OF SPOKANE VALLEY
PUBLIC WORKS INFORMATIONAL COVER SHEET
FOR
CITY MANAGER CHANGE ORDER APPROVAL
- Date: September 17, 2008
Budget Account No: 001.016.096.594.21.62.00
AGREEMENT TOPIC:
Sheriff Precinct Shop Drain, Contract 08 -020, Paragraph 3, Compensation- The city exercises
the option to pay for the Phase 2 Professional Engineering Services related to Shop Drain
Installation at the Sheriff Precinct.
BACKGROUND:
The.Contract Scope of Work, Phase 1 calls for a study to determine a solution for the drainage
problem that occurs during the winter months in the work shop area. A remedy from the study
has been chosen to provide grating and plumbing to connect to the sewer system located in the
building.
DEA Engineers has provided a study in accordance with the Phase 1 services of the contract. It
has been concluded that it is in the interest of the City of Spokane Valley and the Sheriff's
Precinct is to pursue the engineering to a design conclusion for a follow -on construction project.
This Option to the Professional Services Contract is to pay the Consultant $12,050 for the Phase
2 work as outlined in the Contract's original scope of work dated May 15, 2008. Funds for these
services are available in the Public Safety budget. `
t " 3 7 oi-o -- f
Public Works
Pro' Ef Manager
DISTRIBUTION:
Original to Vendor
Original to City Clerk
Copy to Submitting Department
Copy to Finance Department
ATTACHMENTS:
Consultant Estimate for Phase 2 Services
Project Budget Estimate
-t a
r
P:1Public 1Vo&\Capital ProjectsWalley Precinct Bldg -008 -020 Shop DrainlShcriff0ffioe DrainTink Sheet -Phase 2 DEA 9- 16- 08.doc
Page 1 of 2
Ken Thompson
From: Morgan Koudelka
Sent: Thursday, October 02, 2008 10:38 AM
To: Ken Thompson
Subject: RE: Change Order on Precinct
Attachments: 2008 Budget.xls
Yes,
Our last talk was my conclusion. We have $551,000 available in the public safety budget (factoring in the
projections for all the contracts). You indicated that that money is not dedicated to anything else.
I have attached the Excel workbook that includes the 'YE Projections" tab that shows my calculations. I am still
waiting for some numbers from the County for the prosecutor and pre -trial services but the impact of any
change would be very small.
I also informed Mike Jackson of my findings. We are good to move ahead.
I budgeted $15,000 for this project in the precinct maintenance budget for 2008. The current funding request
will bring the project total to $15,775.
The construction estimate will add another $21,000. This will be covered by the additional budget appropriation
available in Public Safety.
Morgan Koudelka
Senior Administrative Analyst
City of Spokane Valley
11707 E. Sprague Ave.; Ste. 106
Spokane Valley, WA 99206
(509) 688 -0186
From: Ken Thompson
Sent: Thursday, October 02, 2008 9:39 AM
To: Morgan Koudelka
10/2!2008
Page 2 of 2
Subject: FW: Change Order on Precinct
Did you reach a conclusion on funding for the precinct?
From: Carolyn George
Sent: Thursday, October 02, 2008 9:33 AM
To: Ken Thompson
Subject: Change Order on Precinct
Good Morning,
Have you heard from Morgan on funds for the precinct design? We have been waiting on this for
almost 2 weeks now.
Thanks.
eay,044t I. 9eu %ge
Public Works Department
City of Spokane Valley
509.688.0198
0"4 It, Do@94a 0 ♦445��0@�60M ^3!rAOPOfad6'6<'o 4cFP4<- �4:aaL4F400o -aooSs
1 0%2/2008
Sheriff Precinct Budget Estimate
Design
Unit
Ouamadv
Od Inal F-sft le
Revised Ev.1mate
nhousa DoOplAdmin
Labor for Project Administra`:lon
LS
i
$4,800.00
$0.00
LS
1
SO.00
S0.00
LS
1
$0.00
MOD
LS
1
$O.DD
$0.00
Design SubTotal
$4,800.00
$0.00
onsultant DEA Design Contract
hnse 1•Conce swi
LS
1
53,725.00
$0.00
Ptt3se ll.Dest n Documeras
LS
1
$12,050.00
MOD
Phase III
LS
1
SO.00
MOD
Phase IV
LS
1
$0.00
$0.00
SubTo7al
LS
1
$0.00
50.00
Crndts
LS
1
$0.00
$0,00
ury
LS
1
$0.00
$0.00
GeoTcch
LS
1
$0.00
50,00
LS
1
$0.00
50.00
Design SubTotal
LS
1
$15,775.00
€0.00
l•'r r �saI Via
.Owlgif ..
PAiA�AyTC�:TJ�
a w
Construction
LS
1
Mobilization
LS
1
$1,500.00
$0.00
ewnut E&Il Concrete
LF
150
$580.00
$0.00
C1ectivo Corwoto Domolillon
CY
4
5298.00
50.00
OP/Water Se ^star
LS
1
$1,485,00
$0.00
2 HP Mon lastve Sewer Pump
LS
1
S4,700.0D
SD.OD
Catch Basin
LS
1
$609.00
SOHO
Fromo and C*% -or
LS
1
MEW
MOD
5" m PVC 4e-Connect to Revoom Sewer
LF
60
$1,276.00
$0.00
Conore'e Floor
SF
225
St 440.00
50.00
anon and BacldliO
CY
15
$225.00
SO.00
raling
LF
150
51,500,00
50.00
rm inSi
LS
1
S1,600_00
Permits
LS
1
U00.00
SubTotal
$16,504.00
50.00
Salon Tax (8.8 %)
LS
1
$1.410.34
:0.00
ConsiructionAdmin 896
LS
1
$1,320.32
$0.00
Conlin c to%
LS
1
$1,650.40
50.00
LS
1
$10.00
50.00
LS
1
WOO
50.00
CConstiucticn SubTotal
LS
1
$20,894.06
50.00
tlMKiiAH +:: -; ri';.! "._i'i"4,NM:
Xa11JtlN{pl
WREMERF
t4Y�i•.7Rt�'744i�iS+1 nX�1:
X:ii;.- :- "`+a�.- ".- �:.'Ki?CJ
Additionalltoms
LS
1
50,00
MOD
LS
1
$0.00
$0.66
LS
1
SO.00
$0.00
LS
1
S0.00
50.00
dddonal Iterrs SubTotal
LS
1
$0.00
$0.00
Pro ect Total
1
$36,669.06
50.00
15 May 2008
Scope of Services
Sheriff Precinct Shop Drain
City of Spokane Valley
Scope of Work:
The consultant will review the record drawings available at the City of Spokane Valley,
assess the shop area located at the Sheriff Precinct, and provide a study with a
recommended solution. The study shall include a recommendation and an outline of any
necessary appurtenances and/or work needed for the drain repair. Services shall entail
assessment of the shop area, and recommendation for repair, and an estimate for the
work.
The consultant shall provide a Consultant Fee Proposal for the Phase 1. services, the
scope of engineering services shall include those items listed below:
Phase 1- Preliminary Evaluation of Existing Structure
1. Study and recommendation
• Perform a thorough site visit to assess and photograph repair site
• Review all available existing documentation relative to the existing structure,
original plans and previous repairs.
• Determine and evaluate the problem areas.
• Determine a repair plan with a cost estimate
• Produce a report summarizing findings and recommendations
• Determine a proposed fee for Phase 2
Based on the Consultant's proposed fee and recommendation of the work, the City may
issue a contract amendment for the design work for Phase 2.
Phase 2- :Design based upon the approved recommendation from Phase I.
1. Design documents for the design recommendation
*Prepare construction drawing for the repair work
• Prepare construction specifications for the repair work
• Perform a quality assurance /constructability review of the drawing and
specifications
• Prepare a pre -bid estimate of probable construction for the repair
• Review the plan, specifications, and cost estimate (PS &E) package with the City
of Spokane Valley.
• Answer bidder questions during advertisement
• Respond to contractor questions during construction
*Make two site visits as requested by the Cite during construction and one final
visit to review the work for general conformance with the construction
documents.
Points of Contact at city of Spokane Valley are:
• Flat West - Telephone Number 688 -0298
Points of Contact at the Sheriffs Office are:
• Lt. Stephen P. Jones - Telephone Number 477 -3355
• Sgt. George Wigen- Telephone Number 477 -3340
• Rick Dettwiler- Telephone Number 477 -4792
Deliverables -the consultant shall furnish the follo,,ving documents, all such material shall
become and remain the property of the City of Spokane Valley.
1, Phase 1- Written report- Three copies will be provided
2. Phase2- Construction documents - Fifteen copies N.vill be provided
Estimated Schedule- The consultant shall provide a schedule to begin after receipt of an
executed Agreement, when he will deliver the draft of the Phase 1, and schedule to
complete the final document of Phase 1. The consultant shall provide a schedule for the
Phase 2 seivices
DOCUMENTS EXEMPT FROM PUBLIC DISCLOSURE
The page entitled "Fee Estimate" contains confidential cost and rate data and is withheld from
public disclosure pursuant to 23 USC 112(2)(F).
Prenotification; confidentiality of data. A recipient of funds requesting or using the cost
and rate data shall notify any affected firm before such request or use. Such data shall be
confidential and shall not be accessible or provided, in whole or in part, to another firm or to any
government agency which is not part of the group of agencies sharing cost data under this
paragraph, except by written permission of the audited firm. If prohibited by law, such cost and
rate data shall not be disclosed under any circumstances.
You may petition for a review of our findings pertaining to any redacted or withheld documents
pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.