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08-122.00 David Evans & Associates: Precinct Shop Drain InstallationRECEIVED AMENDMENT TO SEP 1 5 2008 AGREEMENT FOR PROFESSIONAL SERVICES DEA_SPK DAVID EVANS AND ASSOCIATES INC. Shop Drain Installation Sheriff Precinct 08 -020 THIS AMENDMENT No.1 is made to the Agreement for Professional Services dated June 9"', 2008 by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and David Evans and Associates, Inc., hereinafter "Consultant" and jointly referred to as "parties." Pursuant to Sections 1C and 18 of the Agreement, the parties hereby agree to amend the Agreement as set forth in the attached Proposal and Detailed Scope of Work. These services will be tracked and billed on time and materials basis, and are subject to all of the conditions set forth in the original Agreement. The City agrees to pay Consultant up to $12,050.00 for the additional services provided for in this Amendment to the Agreement. Exhibits to this Amendment are as follows: 1. Professional Services Agreement dated June 9, 2008; 2. Phase 2 Fee Estimate Original Contract Amount $ 3,725.00 Prior amendments $ 0.00 Current Amendment Amount $ 12,050.00 Amended Contract Amount $ 15,775.00 The remainder of the Agreement will remain unchanged by this Amendment. IN WITNESS WHEREOF, the parties have executed this Agreement this day of 5 - n er, 2008. ei- ITY OF SPOKANE VALLEY: Consultant: DAVID EVANS AND ASSOCIATES, Inc. Ale, David Me* r, City Manager Owner Tax ID No. REDACTED ATTES Christine Bainbridge, ity Clerk This document contains confidential tax information and has been redacted pursuant to RCW 82.32.330. APPROVED AS TO FORM: I' Office the City Attorney You may petition for a review of our findings pertaining to any redacted or withheld documents pursuant to Spokane Valley rders\JUB amendment No 2 for 135 thousand 10- 18- 06.doc Municipal Code (SVMC) 2.75.080; and obtain judicial review pursuant to RCW 42.56.550. C08 -122 DOCUMENTS EXEMPT FROM PUBLIC DISCLOSURE The page entitled "Phase 2 Fee Estimate" contains confidential cost and rate data and is withheld from public disclosure pursuant to 23 USC 112(2)(F). Prenotification; confidentiality of data. A recipient of funds requesting or using the cost and rate data shall notify any affected firm before such request or use. Such data shall be confidential and shall not be accessible or provided, in whole or in part, to another firm or to any government agency which is not part of the group of agencies sharing cost data under this paragraph, except by written permission of the audited firm. If prohibited by law, such cost and rate data shall not be disclosed under any circumstances. You may petition for a review of our findings pertaining to any redacted or withheld documents pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review pursuant to RCW 42.56.550. CITY OF SPOKANE VALLEY PUBLIC WORKS INFORMATIONAL COVER SHEET FOR CITY MANAGER CHANGE ORDER APPROVAL - Date: September 17, 2008 Budget Account No: 001.016.096.594.21.62.00 AGREEMENT TOPIC: Sheriff Precinct Shop Drain, Contract 08 -020, Paragraph 3, Compensation- The city exercises the option to pay for the Phase 2 Professional Engineering Services related to Shop Drain Installation at the Sheriff Precinct. BACKGROUND: The.Contract Scope of Work, Phase 1 calls for a study to determine a solution for the drainage problem that occurs during the winter months in the work shop area. A remedy from the study has been chosen to provide grating and plumbing to connect to the sewer system located in the building. DEA Engineers has provided a study in accordance with the Phase 1 services of the contract. It has been concluded that it is in the interest of the City of Spokane Valley and the Sheriff's Precinct is to pursue the engineering to a design conclusion for a follow -on construction project. This Option to the Professional Services Contract is to pay the Consultant $12,050 for the Phase 2 work as outlined in the Contract's original scope of work dated May 15, 2008. Funds for these services are available in the Public Safety budget. ` t " 3 7 oi-o -- f Public Works Pro' Ef Manager DISTRIBUTION: Original to Vendor Original to City Clerk Copy to Submitting Department Copy to Finance Department ATTACHMENTS: Consultant Estimate for Phase 2 Services Project Budget Estimate -t a r P:1Public 1Vo&\Capital ProjectsWalley Precinct Bldg -008 -020 Shop DrainlShcriff0ffioe DrainTink Sheet -Phase 2 DEA 9- 16- 08.doc Page 1 of 2 Ken Thompson From: Morgan Koudelka Sent: Thursday, October 02, 2008 10:38 AM To: Ken Thompson Subject: RE: Change Order on Precinct Attachments: 2008 Budget.xls Yes, Our last talk was my conclusion. We have $551,000 available in the public safety budget (factoring in the projections for all the contracts). You indicated that that money is not dedicated to anything else. I have attached the Excel workbook that includes the 'YE Projections" tab that shows my calculations. I am still waiting for some numbers from the County for the prosecutor and pre -trial services but the impact of any change would be very small. I also informed Mike Jackson of my findings. We are good to move ahead. I budgeted $15,000 for this project in the precinct maintenance budget for 2008. The current funding request will bring the project total to $15,775. The construction estimate will add another $21,000. This will be covered by the additional budget appropriation available in Public Safety. Morgan Koudelka Senior Administrative Analyst City of Spokane Valley 11707 E. Sprague Ave.; Ste. 106 Spokane Valley, WA 99206 (509) 688 -0186 From: Ken Thompson Sent: Thursday, October 02, 2008 9:39 AM To: Morgan Koudelka 10/2!2008 Page 2 of 2 Subject: FW: Change Order on Precinct Did you reach a conclusion on funding for the precinct? From: Carolyn George Sent: Thursday, October 02, 2008 9:33 AM To: Ken Thompson Subject: Change Order on Precinct Good Morning, Have you heard from Morgan on funds for the precinct design? We have been waiting on this for almost 2 weeks now. Thanks. eay,044t I. 9eu %ge Public Works Department City of Spokane Valley 509.688.0198 0"4 It, Do@94a 0 ♦445��0@�60M ^3!rAOPOfad6'6<'o 4cFP4<- �4:aaL4F400o -aooSs 1 0%2/2008 Sheriff Precinct Budget Estimate Design Unit Ouamadv Od Inal F-sft le Revised Ev.1mate nhousa DoOplAdmin Labor for Project Administra`:lon LS i $4,800.00 $0.00 LS 1 SO.00 S0.00 LS 1 $0.00 MOD LS 1 $O.DD $0.00 Design SubTotal $4,800.00 $0.00 onsultant DEA Design Contract hnse 1•Conce swi LS 1 53,725.00 $0.00 Ptt3se ll.Dest n Documeras LS 1 $12,050.00 MOD Phase III LS 1 SO.00 MOD Phase IV LS 1 $0.00 $0.00 SubTo7al LS 1 $0.00 50.00 Crndts LS 1 $0.00 $0,00 ury LS 1 $0.00 $0.00 GeoTcch LS 1 $0.00 50,00 LS 1 $0.00 50.00 Design SubTotal LS 1 $15,775.00 €0.00 l•'r r �saI Via .Owlgif .. PAiA�AyTC�:TJ� a w Construction LS 1 Mobilization LS 1 $1,500.00 $0.00 ewnut E&Il Concrete LF 150 $580.00 $0.00 C1ectivo Corwoto Domolillon CY 4 5298.00 50.00 OP/Water Se ^star LS 1 $1,485,00 $0.00 2 HP Mon lastve Sewer Pump LS 1 S4,700.0D SD.OD Catch Basin LS 1 $609.00 SOHO Fromo and C*% -or LS 1 MEW MOD 5" m PVC 4e-Connect to Revoom Sewer LF 60 $1,276.00 $0.00 Conore'e Floor SF 225 St 440.00 50.00 anon and BacldliO CY 15 $225.00 SO.00 raling LF 150 51,500,00 50.00 rm inSi LS 1 S1,600_00 Permits LS 1 U00.00 SubTotal $16,504.00 50.00 Salon Tax (8.8 %) LS 1 $1.410.34 :0.00 ConsiructionAdmin 896 LS 1 $1,320.32 $0.00 Conlin c to% LS 1 $1,650.40 50.00 LS 1 $10.00 50.00 LS 1 WOO 50.00 CConstiucticn SubTotal LS 1 $20,894.06 50.00 tlMKiiAH +:: -; ri';.! "._i'i"4,NM: Xa11JtlN{pl WREMERF t4Y�i•.7Rt�'744i�iS+1 nX�1: X:ii;.- :- "`+a�.- ".- �:.'Ki?CJ Additionalltoms LS 1 50,00 MOD LS 1 $0.00 $0.66 LS 1 SO.00 $0.00 LS 1 S0.00 50.00 dddonal Iterrs SubTotal LS 1 $0.00 $0.00 Pro ect Total 1 $36,669.06 50.00 15 May 2008 Scope of Services Sheriff Precinct Shop Drain City of Spokane Valley Scope of Work: The consultant will review the record drawings available at the City of Spokane Valley, assess the shop area located at the Sheriff Precinct, and provide a study with a recommended solution. The study shall include a recommendation and an outline of any necessary appurtenances and/or work needed for the drain repair. Services shall entail assessment of the shop area, and recommendation for repair, and an estimate for the work. The consultant shall provide a Consultant Fee Proposal for the Phase 1. services, the scope of engineering services shall include those items listed below: Phase 1- Preliminary Evaluation of Existing Structure 1. Study and recommendation • Perform a thorough site visit to assess and photograph repair site • Review all available existing documentation relative to the existing structure, original plans and previous repairs. • Determine and evaluate the problem areas. • Determine a repair plan with a cost estimate • Produce a report summarizing findings and recommendations • Determine a proposed fee for Phase 2 Based on the Consultant's proposed fee and recommendation of the work, the City may issue a contract amendment for the design work for Phase 2. Phase 2- :Design based upon the approved recommendation from Phase I. 1. Design documents for the design recommendation *Prepare construction drawing for the repair work • Prepare construction specifications for the repair work • Perform a quality assurance /constructability review of the drawing and specifications • Prepare a pre -bid estimate of probable construction for the repair • Review the plan, specifications, and cost estimate (PS &E) package with the City of Spokane Valley. • Answer bidder questions during advertisement • Respond to contractor questions during construction *Make two site visits as requested by the Cite during construction and one final visit to review the work for general conformance with the construction documents. Points of Contact at city of Spokane Valley are: • Flat West - Telephone Number 688 -0298 Points of Contact at the Sheriffs Office are: • Lt. Stephen P. Jones - Telephone Number 477 -3355 • Sgt. George Wigen- Telephone Number 477 -3340 • Rick Dettwiler- Telephone Number 477 -4792 Deliverables -the consultant shall furnish the follo,,ving documents, all such material shall become and remain the property of the City of Spokane Valley. 1, Phase 1- Written report- Three copies will be provided 2. Phase2- Construction documents - Fifteen copies N.vill be provided Estimated Schedule- The consultant shall provide a schedule to begin after receipt of an executed Agreement, when he will deliver the draft of the Phase 1, and schedule to complete the final document of Phase 1. The consultant shall provide a schedule for the Phase 2 seivices DOCUMENTS EXEMPT FROM PUBLIC DISCLOSURE The page entitled "Fee Estimate" contains confidential cost and rate data and is withheld from public disclosure pursuant to 23 USC 112(2)(F). Prenotification; confidentiality of data. A recipient of funds requesting or using the cost and rate data shall notify any affected firm before such request or use. Such data shall be confidential and shall not be accessible or provided, in whole or in part, to another firm or to any government agency which is not part of the group of agencies sharing cost data under this paragraph, except by written permission of the audited firm. If prohibited by law, such cost and rate data shall not be disclosed under any circumstances. You may petition for a review of our findings pertaining to any redacted or withheld documents pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review pursuant to RCW 42.56.550.