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2011, 09-27 Regular Meeting AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL MEETING FORMAT Tuesday, September 27,2011 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Bill Dropko, Greenacres Christian Fellowship PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: MAYOR'S REPORT:Proclamation:Honoring Richard Behm PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1. PUBLIC HEARING: 2012 Budget—Mark Calhoun 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS: TOTAL AMOUNT 08-16-2011 3643—3464 $59,695.13 08-17-2011 23634—23683 (refunds) $2,379.00 08-19-2011 23684—23708 $65,088.14 08-23-2011 23709—23736(minus 23729); 815110011 $342,868.19 08-23-2011 23737—23738 $448.75 08-26-2011 23739—23757 $138,460.43 08-26-2011 23758—23802 $303,524.36 09-01-2011 5316—5338 (refunds) $2,874.40 09-07-2011 23803-23815 (minus 23811); 8311100015 $2,081,891.40 09-07-2011 23816; 902110014 $574,150.38 09-07-2011 3663-3681; 23817-23821 $221,070.99 09-07-2011 23822-23837 $180,052.71 09-09-2011 23838-23877; 907110129 $84,185.87 09-13-2011 23878-23911 $111,962.79 09-16-2011 23912-239389 $228,994.89 GRAND TOTAL: $4,397,647.43 Council Agenda 09-27-2011 Regular Meeting Page 1 of 2 b.Approval of Payroll for period ending August 31,2011: $372,482.20 c. Approval of Payroll for period ending September 15, 2011: $255,280.74 d.Approval of Commute Trip Reduction Interlocal Agreement e.Approval of Minutes of August 15,2011 Special Council Meeting f.Approval of Minutes of August 23,2011 Formal Council Meeting g.Approval of Minutes of August 30,2011 Study Session Format Council Meeting h.Approval of Minutes of August 31,2011 Special Joint Council Meeting i.Approval of Minutes of September 6,2011 Study Session Format Council Meeting NEW BUSINESS: 3.First Reading Proposed Ordinance 11-013 Amending Spokane Valley Municipal Code Relative to City Treasurer—Cary Driskell [public comment] 4.Motion Consideration: Allocation of Funds to Outside Agencies—Mark Calhoun [public comment] 5.Motion Consideration: Confirmation of Mayoral Appointment to Lodging Tax Committee—Mayor Towey [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium, please state your name and address for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 6.Advance Agenda—Mayor Towey INFORMATION ONLY(will not be discussed or reported): 7. Department Reports 8. Sullivan Bridge Tiger Grant 9.Allowed Uses of Lodging Tax Funds EXECUTIVE SESSION: n/a ADJOURNMENT General Meeting Schedule(meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 4th Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats(the less formal meeting) are generally held the 1St 3rd and 5th Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included,comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 09-27-2011 Regular Meeting Page 2 of 2 cIrvQC S rPei g A, • ,polane it to ttamatton City of Spokane iattey, Washington In Memoriam of*chart-Behm WHEREAS, Richard "Dick"Behm, Jr. was a resident of Spokane Valley for more than sixty years; and WHEREAS, He was a successful, second generation business owner in Spokane Valley; and WHEREAS, He was a strong and vocal advocate for local businesses, free enterprise and economic development, and served as an officer of the Spokane Valley Business Association and as a member of the Spokane Regional Health District and Greater Spokane Valley Chamber of Commerce Board of.Directors; and WHEREAS, His unceasing efforts over ten years resulted in corrections to the Federal Emergency Management Agency's Flood Insurance Rate Maps, saving hundreds of Spokane Valley citizens unnecessary flood insurance costs; and WHEREAS, He strongly supported televised City Council meetings and together with fellow members of • the Spokane Valley Business Association, raised fluids to initiate broadcasts to keep citizens informed; and WHEREAS, He was recently recognized for sixty years of involvement in Boy Scouts; and WHEREAS, He was recognized in 2010 by the Greater Spokane Valley as Chamber Member Volunteer of the Year; and WHEREAS, He loved Spokane Valley and in 2003 was named an "Honorary Councdmember"for his participation in shaping its new city government and its future; and • WHEREAS, Dick Behm was a loving husband, father, and grandfather who was devoted to, and well • loved by, his family and friends; and • • WHEREAS, The Spokane Valley community was fortunate to have someone as caring, dedicated and • involved as Dick Behm, and the community along with his family, mourns his passing. NOW, THEREFORE, I, Thomas Towey, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim September 28, 2011, as Richard Behm Day in his honor and I invite all citizens to join in celebrating his life and his memory. Dated this 27th day of September, 2011. 'homas E. owey, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2011 Department Director Approval: X Check all that apply: ❑ consent ❑ old business ❑ new business © public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing #2 — Proposed 2012 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2012 Budget. BACKGROUND: This marks the fifth occasion where the Council has discussed the 2012 Budget and by the time the Council is scheduled to adopt the 2012 Budget on November 15, 2011, you will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: o June 14 Council Budget Retreat o August 9 Admin report: Estimated 2012 revenues and expenditures o August 23 Public hearing #1 on 2012 revenues and expenditures o September 6 City Manager's presentation of preliminary 2012 Budget o September 27 Public hearing #2 on 2012 Budget o October 11 Public hearing #3 on 2012 Budget o October 25 First reading on proposed ordinance adopting the 2012 Budget o November 15 Second reading on proposed ordinance adopting the 2012 Budget Each year City Staff prepare estimates of proposed revenues and expenditures for the next budget cycle. These estimates were presented to the Council on June 14th, August 9th and 23rd and again on September 6th in a presentation of the Preliminary 2012 Budget made by Mike Jackson. The purpose of this evenings meeting is to consider input from the public on the Proposed 2012 Budget, and we will hold a final public hearing on October 11th In regards to revenues, we anticipate they will be essentially flat across the board as the economy continues to tread water. As we have discussed with Council in past 2012 Budget presentations, Staff have prepared operating expenditure requests that reflect not greater than a 1% increase over the 2011 Budget. OPTIONS: State law requires this public hearing on the 2012 Proposed Budget. RECOMMENDED ACTION OR MOTION: No action is required at this time. BUDGET/FINANCIAL IMPACTS: This information will be incorporated into the 2012 Budget. Given that the budget will not be adopted by the Council until November 15, 2011, it is possible the figures may be modified as we refine estimates of revenues and expenditures. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: o 11-year history of CPI o 2010 to 2011 CPI Comparison o Power Point presentation. o 2012 Proposed Budget document. P:IClerklAgendaPackets for Weblagendapacket 09-27-1111 RCA for budget hearing.docx \\SV-FS2\Users\mcalhoun\Budgets\CPI history History of CPI as Published by the Bureau of Labor Statistics 9/21/2011 and Social Security COLAs for the years 2001 through 2011 July to July- U.S. City Average Year I: CPI-U I CPI W ' Social Security CPI Increase: 2011 3.6 4.1 For calendar year 2011 0.0 2010 1.2 1.6 For calendar year 2010 0.0 2009 -2.1 -2.7 For calendar year 2009 5.8 2008 5.6 6.2 For calendar year 2008 2.3 2007 2.4 2.3 For calendar year 2007 3.3 2006 4.1 4.3 For calendar year 2006 4.1 2005 3.2 3.3 For calendar year 2005 2.7 2004 3.0 3.0 For calendar year 2004 2.1 2003 2.1 2.0 For calendar year 2003 1.4 2002 1.5 1.3 For calendar year 2002 2.6 2001 2.7 2.6 For calendar year 2001 3.5 average 2.4818 2.5455 average 2.5273 According to the Bureau of Labor Statistics CPI-U =All Urban Consumers The CPI-U measures consumer inflation for all U.S. residents of urban areas,which accounts for about 87%of the U.S. population. CPI-W= Urban Wage Earners and Clerical Workers The CPI-W measures consumer price inflation for a subset of the CPI-U population: residents of ubran areas who live in households that: receive more than half of their income from clerical or wage occupations, and have one earner employed for at least 37 weeks during the previous 12 months. The CPI-W covers about 32 percent of the U.S. population. The CPI-U is the most commonly used index because it has the broadest population coverage. However,the CPI-W is used sometimes to make cost-of-living adjustments for labor contracts. CPI comp \\SV-FS2\Users\mcalhoun\Budgets\CPI history CPI as Published by the Bureau of Labor Statistics 9/21/2011 Comparing Change from 2010 to 2011 U.S. City Average I U : I CPI W January 2010 to January 2011 1.6 1.8 February 2010 to February 2011 2.1 2.3 March 2010 to March 2011 2.7 3 April 2010 to April 2011 3.2 3.6 May 2010 to May 2011 3.6 4.1 June 2010 to June 2011 3.6 4.1 July 2010 to July 2011 3.6 4,1 August 2010 to August 2011 3.8 4.3 1 2011 CPI Spokane Valley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921;1000 • Fax: 509.921.1008 • cityhall®spokanevalley.org Memorandum To: Mike Jackson From: Mark Calhoun, Finance Director C Date: Thursday, September 22, 2011 Re: Follow-up to City Council Questions During the September 6, 2011 Presentation of the 2012 Budget At the September 6, 2011, presentation of the 2012 Preliminary Budget the Council observed that in the Community Development Department the relationship between the number of full- time equivalent (FTE) employees and the payroll portion of the Budget reflected what appeared to be an unreasonable deviation over the three-year period 2010 through 2012. We responded that the Finance Department would study the figures and report back to the Council our findings. Based upon our research we noted that although the dollar figures reported for each year in each division was correct, the FTE figures reported were not. At the time the FTE portion of the budget was prepared in July, Finance Staff correctly updated the headers for the years to reflect 2010 Actual, 2011 Budget and 2012 Budget, but failed to also update the FTE figures. Consequently: • The FTE figures reported for 2010 Actual were in reality 2009 Actuals, and • The FTE figures reported for the 2011 Budget were in reality 2010 Budget I've attached a worksheet for each Community Development Division that reflects the FTE portion of the budget as reported in the 9/6/2011 version of the 2012 Budget document, as well as the corrected figures that are reflected in the 9/27/2011 version of the budget. Additionally, we've expanded the payroll information related to dollars to reflect each component of wages, benefits and payroll taxes. When reviewing the monetary information you'll note that the largest increases are reflected in: • The salary line-item which is a result of step and COLA increases. • The health insurance line item which is a result of health insurance premium increases of 9.6% in 2010 and 10.41% in 2011 (which were shared between the City and employees at the ratio of 60%:40%, respectively). • The PERS (retirement) line item which is a result of rate increases imposed by the Washington State Department of Retirement Systems. I hope this provides some clarity for yourself and the Council and apologize for the error. If you should have any questions or comments related to this matter please don't hesitate to ask. 11SV-FS21Usersimca lhounlBudgets1201212011 09 22 memo re Comm Dev Dept FTE vs PR budget.docx Page 1 \\SV-FS2\Users\mcalhoun\Budgets\2012\CD FTE Correction CITY OF SPOKANE VALLEY, WA 9121!2011 2012 Budget Community Development - Planning Division FTE Correction Included in 916!2011 Preliminary Budget 2010 2011 2012 Actual Budget Budget Senior Planner 2.00 2.00 2.00 Planning Manager 1.00/ 1.00 1.00 Associate Planner '.01' 2.00 2.00 Assistant Planner 3.00 3.00 2.50 Planning Technician .04 1.00 1.00 9.00 9,00 8.50 !Corrected in 9/27/2011 Proposed Budget 2010 ;': 2011 L 2012 Actual 1 Budget Budget Senior Planner 2.00 2.00 2.00 Planning Manager 1.00 1.00 1.00 Associate Planner 2.00 2.00 2.00 Assistant Planner 3.00 2.50 2.50 Planning Technician 1.00 1.00 1.00 9.00 8.50 8.50 Wages/Benefits/Payroll Taxes Salary + OT 541,446 591,889 592,320 Social Security (401) 29,817 36,511 36,662 Health Insurance 111,170 126,486 132,176 Medicare 7,888 8,539 8,574 PERS 28,841 31,270 50,913 L 841 1,670 1,990 2,250 720,832 796,685 822,895 CD-Plan \\SV-F52\Users\mcalhaun\Budgets\2012\CD FTE Correction CITY OF SPOKANE VALLEY, WA 9121/2011 2012 Budget Community Development - Development Engineering FTE Correction Included in 91612011 Preliminary Budget 2010 2011 2012 Actual Budget Budget Senior Engineer 1.00 1.00 1.00 Engineer 3.00 1.50 1.50 Assistant Engineer .00 1.00 0.00 Engineering Technician .1 2.50 1.50 Construction Inspector 0 1• 1.00 1.00 Office Assistant I .01 1.00 1.00 11.00 8.00 6.00 Corrected in 9/27/2011 Proposed Budget 2010 L 2011 2012 Actual , 1-- Budget Budget Senior Engineer 1.00 1.00 1.00 Engineer 1.50 1.50 1.50 Assistant Engineer 1.00 0.00 0.00 Engineering Technician 2.50 1.50 1.50 Construction Inspector 1.00 1.00 1.00 Office Assistant I 1.00 1.00 1.00 8.00 6.00 6.00 Wages/Benefits/Payroll Taxes Salary + OT 368,326 403,910 415,964 Social Security (401) 22,681 24,795 25,728 Health Insurance 68,458 89,541 96,102 Medicare 5,316 5,799 6,017 PERS 22,060 19,541 32,947 L&l 1,137 1,404 1,588 487,978 544,990 578,346 CD-Eng \\SV-FS2\Users\mcalhoun\Budgets\2012\CD FTE Correction CITY OF SPOKANE VALLEY, WA 9/21/2011 , 2012 Budget Community Development-Building Division FTE Correction Included in 9/6/2011 Preliminary Budget 1 2010 ' 2011 2012 Actual Budget Budget Building Official 1.00 1.00 - 1.00 Building Inspector II 3.00 4.00 3.00 Code Enforcement Officer BP 2.00 2.00 2.00 Construction Inspector .00 1.00 0.00 Senior Permit Specialist .0 1.00 1.00 Permit Specialist 3.! _ 2.00 J 2.00 Senior Plans Examiner 1 40 1.00 1.00 Plans Examiner 4.00 0.75 0.75 Maint/Const Inspector (ROW) .00 1.00 1.00 Office Assistant 11 0.00 1.00 1,00 15.00 14.75 12.75 Corrected in 9/27/2011 Proposed Budget ;% 2010 /' 2011 /- 2012 ' Actual , Budget Budget Building Official 1.00 1.00 1.00 Building Inspector II 4.00 3.00 3.00 Code Enforcement Officer BP 2.00 2.00 2.00 Construction Inspector 1.00 0.00 0.00 Senior Permit Specialist 1.00 1.00 1.00 Permit Specialist 2.00 2.00 2.00 Senior Plans Examiner 1.00 1.00 1.00 Plans Examiner 0.75 0.75 0.75 Maint/Const Inspector(ROW) 1.00 1.00 1.00 Office Assistant I I 1.00 1.00 1.00 14.75 12.75 12.75 Salaries, wages & benefits $968,755 $999,983 $1,066,404 Wages/Benefits/Payroll Taxes Salary + OT 716,910 728,586 769,318 Social Security(401) 43,701 44,924 47,636 Health Insurance 150,835 166,327 164,871 Medicare 10,226 10,506 11,141 PERS 38,068 38,475 66,150 L&I 9,015 11,165 7,288 968,755 999,983 1,066,404 CD-Bldg City of Spokane Valley Proposed 2012 Budget Public Hearing No . 2 September 27 , 2011 2012 Budget Summary All Funds Total appropriations for all City Funds of $57.0 million including $11 .3 million in capital expenditures. Budgets will be adopted across 21 separate funds. Budget will include a new Aquifer Protection Area Fund. FTE count will remain unchanged at 87.25 employees. 2012 operating expenditure increases have been held at or below 1 % over 2011 . Street Fund budget includes an additional $500,000 for street preservation, plus an additional $100,000 to be set aside for future replacements of snow plows. 9/22/2011 2 General Fund REVENUES: Total recurring 2012 revenues of $34,908,800 as compared to $34,827, 125 in 2011 . 2 largest sources are Sales Tax and Property Tax which are collectively estimated to account for 77% of 2012 General Fund revenues. Sales Tax is estimated at $16.2 million — identical to 2011 . Property Tax levy will not include the 1 % increase authorized by #747. 2012 Levy is estimated at $10,808,900 Levy assumes we start with the 2011 levy of $10,732,863 + new construction of $76,083 = $10,808,946 Based upon a tax levy of $10,808,946 on assessed values of $7, 108,291 ,375, the 2012 levy rate would be $1 .5206 per $1 ,000 9/22/2011 3 General Fund Change in 2012 Property Tax Revenue: 2011 Actual levy +% increase 2012 Levy after increase 10,736,863 + New construction 17,137 Total 2012 levy $10,750,000 $10,808,946 Prior Estimate $10,732,863 0 Curren timate $10,732,863 0 10,732,863 76,083 Change in 2012 Property Tax Levy: Preliminary assessed value Levy rate per $1 ,000 • ip it: Curre t Estimate $7,084,009,988 $7,108,291 ,375 $1 .5175 $1 .5206 9/22/2011 4 General Fund REVENUES: Initiative #1183 that will come before the voters on November 8, 2011 would privatize the distribution and retail sale of liquor in Washington. Similar in concept to Initiatives 1100 and 1105 which failed in 2010. Should have no impact on the liquor excise tax (estimated at $451 ,400 in 2012). It appears that Liquor Board Profits currently estimated at $557,800 in the 2012 Budget will not be impacted by the initiative (per a Fiscal Impact Statement prepared by the Washington State Office of Financial Management). 9/22/2011 5 General Fund EXPENDITURES: 2012 Recurring expenditures of $34,660,900 as compared to $34,825,086 in 2011 (decrease of $164, 186). The 2012 budget presumes service levels that are consistent with those provided in 2011 with neither significant enhancements or reductions in any area of operations. 2012 Nonrecurring expenditures are $535,600, including: : An $89,000 interfund transfer for Street Capital Proj . A $100,000 interfund transfer for Park Capital Proj . A $346,600 contingency/emergency appropriation that represents 1 % of recurring expenditures 9/22/2011 6 Significant Sources of Revenues of Other Funds Motor Vehicle Fuel Tax revenue that is collected by the State. Estimated to be $1 ,905,800 with $1 ,897,800 going to the Street O&M Fund and $8,000 to Paths & Trails. Telephone Taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated to be $3,000,000. Real Estate Excise Tax (REET) revenues that are in large part used to match grant funded street projects are anticipated to total $950,000. Hotel/Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $430,000. 9/22/2011 7 Prioritization of Capital Projects Discussed at June 14 , 2011 Council Retreat TIP planned projects and/or projects currently without funding Vote: New Projects a, West gateway at Thierman $120,000 Vote: b) Mission Ave. Trailhead $150,000 Vote: c) University / Appleway Landscaping $100,000 Vote: d) Design Park Road/Vista Rd Quiet Zone Vote: 3. Street Preservation Vote 4 None — Don't spend these Vote: 5. Appleway Landscaping — Park to University Vote: 6 Sprague Swale Landscaping Vote: Highest Priority Second Priority 00 • ot- 9/22/2011 8 Prioritization of Capital Projects Discussed at June 14 , 2011 Council Retreat Sources of Financing for Projects: Fund #311 — Street Capital Improvements Fund 2011 + Adopted General Fund 2011 Budget $ 500,000 Amended General Fund 2011 Budget (40%>$26 million ending 2010 FB) 584,681 $1 ,084,681 Fund #101 — Street O&M Fund 2012 Prelim Budget — Street Preservation 500,000 $1 ,584,681 Fund #403 — Aquifer Protection Area Fund 2011 estimated revenue 2012 estimated revenue $ 500,000 500,000 $1 ,000,000 9/22/2011 9 Future City Council Budget Discussions Oct. 11 — Public hearing #3 on 2012 Budget Oct. 25 — First reading of proposed ordinance adopting 2012 Budget. Nov. 15 — Second reading of proposed ordinance adopting 2012 Budget. 2012 City of Spokane Valley -N. E= +.. - I. .• s .... ...o.,, 7,...,4: -, -..... 4. A *r- . J12.44.` = ii: ,F= L Illiq'i 4 r.:,..- ._, ..,ii- . .,,,,.., . _ .... .. _ _ . .... : . ,..,__. . 4 1 • PROPOSED BUDGET AS OF SEPTEMBER 27,2011 MIKE JACKSON-CITY MANAGER MARK CALHOUN- FINANCE DIRECTOR ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• • •• •• - rile • •• • • • • • • •City Council Members i • • • • • • • • • • •• This page intentional)• l ba • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Sjokiin TY e .000 valley City Manager's Budget Message Annual Budget For Fiscal Year 2012 Dear Citizens, Mayor and City Council of Spokane Valley: I am pleased to present the attached 2012 proposed budget for the City of Spokane Valley. In a continuing trend of local and national economic challenge, the City of Spokane Valley has benefitted from a history of prudent financial decisions. Careful budgeting and restrained spending has left us almost unique among cities in providing a proposed balanced budget with neither service reductions nor tax increases. City Council has been heavily involved in the direction leading to this proposed budget by adopting strong, fiscally conservative policies and by working with staff throughout the process to ensure that both policy makers and administrative staff were in concert. Especially important to this process was a budget workshop on June 14, 2011. The draft budget worksheets were reviewed line by line and the impacts of proposed reductions were discussed in detail. The staff and Council solidified the basic fiscal policies (some carried over from 2011 and some new) which will determine the 2012 Budget and guide future spending practices. The Fiscal Policies adopted by the City Council are an extremely important element in this long range budget view. These policies appropriately dictate that if the economic situation deteriorates even more than anticipated, additional future reductions may be triggered. Such reductions were made in adopting the 2011 budget, and are not being restored. The current budget forecasts give us hope that future reductions or service cuts will not be necessary. That noted, elected officials and the staff remain committed to ensuring that service levels are commensurate with the revenue sources currently in place and to making adjustments if necessary to keep the City's finances healthy. The City also has reserves which may be needed in future years. With few exceptions for non- recurring expenses, we have not tapped into those reserves to balance our general fund. During each budget cycle, the City will review the reserve balance and determine if additional budget cuts will be more judicious than subsidizing the general fund through reserves. 9/27/11 Fiscal Policies Financial Management— The City proposes to: 1. Maintain basic service levels with reduced resources 2. Minimize personnel costs/overhead by continuing to contract for many services 3. Continue the 6-year Business Plan process 4. Leverage City funds with grant opportunities 5. Minimize City debt with a pay as you go philosophy • The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley currently utilizes only 1.52% of its total allowable debt capacity, and more importantly, only 7.61% of non-voted bond capacity. This is extremely low debt. Financial Objectives -The City's financial objectives through 2015 are: 1. Maintain a minimum general fund ending balance of 15% of revenues through 2015 2. Maintain the Service Level Stabilization Fund at the current level of $5.4 million through 2014 3. On an ongoing basis, transfer to the Street Capital Fund, 40% of the ending fund balance which exceeds $26 million. This will be done in the first quarter of each year following reconciliation of the previous year's books. This preserves the City's $26 million ending fund balance while also funding a portion of street capital projects from the General Fund. 4. Hold 2012 property taxes at essentially the same amount as the 2011 levy with no proposed increase in the levy other than for new construction. We anticipate this will result in a $10,808,900 levy in 2012. Commitment — By committing to these objectives, the City will ensure financial sustainability through 2015 and into the future. The City can achieve this by: 1. Capping 2012 recurring expenses to a maximum 1% increase over 2011. (Notably, 2012 expenditures have been reduced below 2011 levels). Challenges — Beyond the General Fund, the City of Spokane Valley has three primary financial concerns: 1. Funding the Street Preservation Plan to maintain City streets 2. Funding Street Capital projects 3. Funding Parks Capital projects ii 9/27/11 The new budget format for 2012 divides expenses into recurring and non-recurring categories. This was done to delineate the recurring or "ongoing" expenses of the City and to clearly show that current year recurring expenses are matched to current year revenues. Any/all use of the ending fund balance is specifically documented. Also, in deviation from the past, the 2012 proposed budget does not appropriate the ending fund balance in the general fund. This provides an added margin of security and will require formal council action to spend funds from the ending fund balance. Accompanied with this,we have proposed a 1% general fund contingency. Budget Highlights The 2012 Budget recognizes the economic realities of our times and the necessity to continue to operate within our financial means. The budget process has been used to reinforce the City's commitment to delivering its core services in a cost effective manner. A summary of key budget highlights for review by the Council and the community follows: Budget Reductions: Our 2012 General Fund budget recurring expenditures have decreased from 2011 by $164,186. This deserves recognition. We are essentially maintaining the same service levels - including no reduction in law enforcement - during a period of about 3.6 % inflation in June and July, while at the same time, we are funding important additions to our services such as the new 8 acre Greenacres City Park and televised council meetings. Staffing Levels: Staffing levels were reduced by 9.5 full-time and 2 temporary unfilled positions in 2011. For 2012 we remain at this same reduced level, operating a city of 90,1101 residents with a staff of 87.25 employees. Even taking into consideration that we contract for police services, and are served by Fire Districts and a Library District, we are operating substantially below the normal employee count for a major city. Cost of Living Adjustments: Union represented employees and employees who are not represented by the union- Local 270-V AFSME -will receive a 2.5% Cost of Living Adjustment in 2012. This amount was agreed to by the City in the 2010 — 2012 contract with union employees. The City has historically provided identical wage and benefit terms to non-represented employees; however, in 2011 non-represented employees did not receive an increase. The 2.5% matches the inflation trend over the past 20 years and was considered to be a prudent and reliable method of calculating cost of living increases and was preferred over a "floating" rate that would be determined each year. This methodology may change in future years. Street Capital Improvement Fund: Established in 2011, the current budgeted amount in this fund is $1,086,881. 1 Washington State Department of Financial Management,April 1,2011. 111 9/27/11 No Increase in Property Tax Levy: The City of Spokane Valley will hold its property tax levy equal with 2011. This decrease in the City's property tax levy is in recognition that the City understands the difficult financial times faced by our citizens. Moderate Growth in Current Operational Expenses: Investing in the essential core services identified by the Council and community creates baseline costs. Similar to the trend in most jurisdictions, costs and demands for service are growing while tax revenues are decreasing. Even with a relatively small city staff, quality service delivery requires ongoing investment in basic capacity to provide efficient operations. Moderate as it may be, operational expenses cannot continue to increase during declining or flat revenue. The City can either subsidize operational expenses with reserves, or husband their reserves and make additional budget reductions. Other Notable 2012 Budget Items Include: • The opening of Greenacres Park at Long and Boone in the spring of 2012 (paid for through direct appropriations of State funds and City capital funds). The 2012 budget reflects an increase of $100,000 to maintain this facility on an annual basis • Initiated by private citizens in 2010, the 2012 budget includes the first full year of televised City Council meetings with City equipment and contracted production costs of $46,000. The equipment was purchased through Comcast Public, Educational and Government funding. Public Safety Costs: In 2012, the Police, Court and Jail related services proposed budget is $22 million—an amount equal to 204% of anticipated property tax collections ($10,808,900) for the entire year. Council has made a commitment not to reduce public safety service levels and associated costs in 2012. iv 9/27/11 Progress on 2011 Budget Goals Include: • Continued Shoreline Master Program work as required by state law • Passage of HB 1922 requiring cattle trucks to go through the Washington Port of Entry • Support for Spokane Valley Partners in their successful bid for $100,000 from the Washington Legislature for a new sprinkler system in their facility • After reevaluation, the Sprague and Appleway Corridors Subarea Plan was removed from the Spokane Valley Comprehensive Plan • Monitoring of the wastewater goal will be complete by the end of this year if Spokane County is issued their Wastewater permit • The multi-year winter roads maintenance plan has been implemented which included the purchase of equipment and a maintenance facility • A range of options was discussed for a city hall at or near CenterPlace Challenges: Grants and Declining Matching Funds: City staff actively pursues funding commitments from other sources to help pay the cost of needed capital improvements—roads, bridges and parks—that benefit the community. The 2011 capital construction program totaled $11,525,343 with $5,538,819 (48%) coming from outside sources. The 2012 budget projects a total capital construction budget of$11,263,685 with $7,755,118 (65%) coming from outside sources. When the City applies for state and federal grants, the City must provide its share (match) for these projects. In the past, Real Estate Excise Tax was used for most of the City match. However, during the last five years, this tax has declined from $2.5 million to $1 million, leaving a potential shortage of local match depending on availability of Federal, State and Local grants. Local Street Maintenance Combination of Funding: This fund derives its revenues from an allocation of the State Motor Fuel Tax distributed to cities and towns, and a 6% city tax on telephone usage, estimated in 2012 at$1,897,800 and $3,000,000 respectively. There is also an anticipated $2,004,874 Beginning Fund Balance that will carry over into 2012. Therefore, the combination of Fuel Tax and Telephone Utility Tax is able to meet the ongoing need for these funds to pay for street maintenance activities like snow plowing, pothole repair, resurfacing eroded lanes, sweeping, weed control, street lighting, traffic signals and a variety of other repairs/improvements. While Fuel Tax and Telephone Utility Tax cover annual street maintenance, they do not provide for implementation of the Street Master Plan and therein lies the challenge. v 9/27/11 In an attempt to determine how best to keep the surfaces and bases (underground support) of roads in proper condition, a Street Master Plan was prepared that itemizes the positive and negative conditions of our city street system, and identifies the repair needs and costs associated with maintaining our 437 miles of roadway. The report details the need for an additional annual investment of $4.3 million in street preservation work to keep the street system from deteriorating and triggering much more expensive repair work in the future. The Current Fiscal Year in Review The City purchased camera and broadcasting equipment and began televising Council meetings live via the Internet in 2011. The new system also stores council meetings on the City website for use by the citizens or staff. Residents and business people continue to provide city officials with their views on the broad range of issues related to economic development and land use regulations. A series of public meetings, Planning Commission meetings and Council actions were set in motion to review the Sprague/Appleway Revitalization Plan (SARP) and ultimately, the SARP was removed from the City's Comprehensive Plan. In addition, City codes such as signage, landscaping and others were reviewed to help support the development and retention of local business. The City also began exploring a more active role in the economic development of our City. The City Council welcomes public comments and works to balance the various interests expressed when enacting ordinances intended for the protection and enhancement of the quality of life in Spokane Valley. City representatives embrace continuous public participation, attend to a heavy workload, and take pleasure in achieving results that affect the community in positive ways. A review of the events and accomplishments of 2011 also reveals the following: • Funds were utilized from the Civic Facilities Fund to pay for full width paving and paving of gravel roads in conjunction with the County sewer projects in Spokane Valley. 2011 marked the last major construction year of the Septic Tank Replacement Program in Spokane Valley. • Council approved the purchase of a street and strormwater maintenance facility to house City operations. • Construction of a picnic shelter was completed in Terrace View Park. • Spokane Valley agreed to assist Airway Heights on an ongoing basis with plan reviews. • Several new businesses located in Spokane Valley in 2011. vi 9/27/11 The Budget for Fiscal Year 2012 Balanced Budget Adopted: One of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and maintenance of financial reserves since incorporation have served their intended purpose and provided the opportunity for Spokane Valley to sustain critical public services during the turbulent economic conditions of 2011. The 2012 budget reflects a continuation of service delivery capabilities during difficult and uncertain economic times. The 2012 budget is in balance. Expenses have been balanced with known or reasonably predictable revenues. The budget is designed to maintain the healthy, positive fund balance at year end that provides for the city's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention was given to limiting the growth in new programs and financial commitments, while City revenue and expenditure patterns further fluctuate with the economy. This approach allows available resources to be put toward sustaining services that are consistent with the City Council's priorities for 2012 and beyond. Since incorporation, this City has taken a conservative approach to adding new staff. Spokane Valley continues to have the lowest employee count of any Washington city with 50,000 or more in population. A 2011 Work Force Comparison chart is included in the budget document. By all comparisons, the City of Spokane Valley is a lean, productive City government. Major Goal Statements for 2012: The 2012 budget reflects the distribution of resources consistent with the Council's core services priorities. The following goals, some of which are continued from 2011, represent broad areas of concentration important to the well being of the community: • Continue monitoring wastewater issues, including governance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. • Pursue the topic of Solid Waste, to include identifying the issues and obtaining alternatives of joining the consortium or handling it ourselves and the consequences of each alternative. • Review and evaluate development regulations and compare with surrounding cities. • Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. • Pursue a legislative capital budget request—to be identified. • Create an economic development plan including options for a new city hall. vii 9/27/11 Future Concepts: The budget process is not static and Council, the citizens, and staff must remain vigilant to watch for economic trends that impact current forecasts. Even as we adopt a 2012 budget, we must keep in mind the future economic opportunities and threats that may impact our multi-year forecast. An example of potential impacts and adaptive future concepts are as follows: • A commitment by Management to review all vacant positions prior to filling them. (In some cases, positions must be filled quickly due to workload.) • By all indications, the economic recovery of the U.S. and its collective states, counties and cities will be a slow and deliberate process. The City of Spokane Valley does not predict measureable growth in property tax or sales tax revenues through 2015 and we are budgeting with that in mind. • Because it represents about 63% of the General Fund budget, achieving future budget reductions without impacting Law Enforcement and other Public Safety services will be challenging. Acknowledgments: I would like to acknowledge the City Council and the Staff for a long history of conservative spending and prudent fiscal planning. The City of Spokane Valley is in an enviable position in relation to other Federal, State and local entities. We are not facing 2012 budget shortfalls. Although we must continue to budget and spend wisely, we do not have to make drastic cuts in services to balance our 2012 budget. By saving and conserving the taxpayers' money, and by adopting prudent long-term fiscal policies, the City can balance its budget for many years to come. This is something which is easy to say, but hard to do. Even harder is to forgo property tax increases in the face of declining revenues. However, the City Council felt this reduction was important to reflect to the citizens that we are a City that understands and appreciates the difficult economic times we all face together. Finally, I would like to say how rewarding it has been to work with the City Council and the staff in developing the budget, achieving substantial reductions and exceeding expectations for budget reductions in 2012. The City Council and the Finance Committee have set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop Business Plans and 2012 budget recommendations that achieve Council's goal of sustainability. We continue to demonstrate in difficult financial times that we can work together as an organization in the best interest of the citizens. Respectfully, Mike Jackson City Manager viii 9/27/11 SP1'11okane 410000 \TaIle 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org TO: City Manager and Members of the City Council FROM: Mark Calhoun,Finance Director SUBJECT: About the 2012 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future.As a policy document,the budget makes specific attempts to link desired goals and policy direction to the actual day-to-day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City,the reason or cause for those activities,future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry-forward,to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 1 9/27/11 2012 BUDGET DEVELOPMENT PROCESS The City of Spokane Valley operates on a calendar year basis. We utilize an incremental budgeting approach that assumes, for most functions of government, that the current year's budget is indicative of the base required for the following year. Any increases are incremental and based on need defined by the organization's budget policies,emerging issues,Council goals,and available resources. The 2012 Budget development process began at the February 8, 2011 Council Retreat where among other topics, Council and Staff discussed the budget in general terms. In early April 2011 the Finance Department notified City Departments that their 2012 revenue and expenditure estimates were due by May 6. Through the balance of May and early June, the Finance Department then worked to prepare budget worksheets that were communicated to the City Council at a Budget Retreat held on June 14, 2011. Following the retreat,the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and early August the Finance Department and City Manager reviewed updated budget projections. By the time the 2012 Budget is scheduled to be adopted on November 15, 2011,the Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: June 14 Council Budget Retreat August 9 Administrative Report: Estimated 2012 revenues and expenditures August 23 Public hearing on 2012 revenues September 6 City Manager's presentation of preliminary 2012 Budget September 27 Public hearing#1 on 2012 Budget October 11 Public hearing#2 on 2012 Budget October 25 First reading of proposed ordinance adopting the 2012 Budget November 15 Second reading of proposed ordinance adopting the 2012 Budget Once adopted,the final operating budget is published,distributed,and made available to the public during the first three months of the following year. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that funds are within the approved budget. Finance provides the City Council with monthly reports to keep them current with the City's financial condition. Any budget amendments made during the year are adopted by City Council ordinance. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. 2 9/27/11 BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction,and for implementing them once they are approved. • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives,and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget adjustments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • Short term debt shall not exceed 10% of revenues. No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 15%of revenue. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation-Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds,each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double-entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position,rather than net income. They present increases(revenues and other fmancing sources) and decreases (expenditures and other 3 9/27/11 financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include the Street Fund, Arterial Street Fund, Trails & Paths Fund, Hotel/Motel Fund, CenterPlace Operating Reserve Fund, Service Level Reserve Fund, Civic Facilities Reserve Fund,and Winter Weather Reserve Fund. 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the Debt Service LTGO 03. 4. Capital Project Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include the Capital Project Fund, Special Capital Projects Fund, Streets Capital Projects Fund, CDBG Fund, Capital Grants Fund, Barker Bridge Federal Grant Fund,and Parks Capital Projects Fund. Proprietary Fund Types Proprietary funds are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services, including depreciation, which based on the commercial model uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on related balance sheets. Their reported fund equity (net total assets) is segregated into contributed capital and retained earnings components.As described below,there are two generic fund types in this category: 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. The Stormwater Management Fund is included in this group of funds. 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. The Equipment Rental and Replacement Fund and Risk Management Fund are included in this group of funds. Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements. The City of Spokane Valley uses a modified accrual basis of accounting for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. The basis of accounting for enterprise and internal service funds is full accrual where revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. The appropriate basis is used throughout the budgeting, accounting,and reporting processes. 4 9/27/11 In this method, for example, an asset is depreciated as it is "used up," and the expense is recognized in periodic increments, rather than assuming the asset holds its value until it is actually disposed of. However, since the focus of budgeting is on the revenue and expense accounts, depreciation and amortization are not considered budgetary accounts,and are excluded from the budgeting system. Budgets and Budgetary Accounting Annual appropriated budgets are adopted for all funds. These funds are budgeted on the modified cash basis of accounting. The financial statements include budgetary comparisons for those funds. Budgets are adopted at the fund level that constitutes the legal authority for expenditures. Annual appropriations for all funds lapse at the fiscal period end. EXPLANATION OF MAJOR REVENUE SOURCES General Fund • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of$1.50 by the Spokane County Fire Districts #1 and #8, along with deducting $0.50 for library levies, which leaves the City with the authority to levy $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Local Retail Sales and Use Tax The local retail sales and use tax is comprised of two separate .5% options for a total of 1.0%. The Washington State Department of Revenue disburses 15% of the City sales tax to Spokane County, and 85%to the City. • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional .1% voter approved increase in sales tax was devoted to public safety purposes. This .1%was approved by the voters again in August 2009. Of the total amount collected,the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Games (2% gross, less prizes); Card playing (10% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties(City's share). 5 9/27/11 • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5%of gross revenues. This is a fee levied on private utilities for the right to use city streets,alleys,and other public properties. • State-Shared Revenues State-shared revenues are received from liquor sales, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State- shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. • The 2011 population figure used in the 2012 Preliminary Budget is 90,110 as reported by the Office of Financial Management for Washington State on April 1,2011. This figure is important when determining distribution of State shared revenues on a per capita basis. • Liquor Board Profits and Liquor Excise Tax Since cities are responsible for the policing of liquor establishments located within their limits, but are precluded from taxing them because of the State liquor monopoly, State law provides that a share of the State-collected profits and taxes be returned to cities to help defray policing costs. Liquor Board profits consist of the difference between revenue generated by the Washington State Liquor Control Board and the board's expenditures, specific revenues collected for a dedicated purpose, and administrative fees attributable to specific licensees that serve hard alcohol. Revenues are generated from sales at State liquor stores, taxes collected on wine and beer manufacture and distribution, licensee fees, alcohol related permit fees, penalties, and forfeitures. Liquor profits are divided among the State, counties and cities. Cities get a 40% share, with additional amount distributed to border area cities. These funds are distributed on the last days of March,June, September and December. • Cities also receive 28% of the liquor excise tax receipts. These funds are distributed on the last days of January,April,July and October. • Service Revenues Fees are charged for services rendered by the City of Spokane Valley. Most of the fees in the General Fund are construction inspections and permits related to services such as planning,zoning and building. • Fines and Forfeitures Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50%of the amount collected. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. 6 9/27/11 • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to their distribution of the taxes to the City as well as on City initiated investments. Street Fund • Motor Vehicle Fuel Excise Tax(gas tax) The State of Washington collects a $.3750 per gallon motor vehicle fuel tax at the pump and remits $.0296 of the tax back to cities based on population. In 2012 the Municipal Research and Services Center estimates the per capita distribution back to cities will be $21.15 per person. Based upon a City of Spokane Valley population of 90,110 (per the Washington State Office of Financial Management on April 1, 2011)we anticipate the City will collect $1,905,800 in 2012. With the exception of.42% of the collections which must go towards paths and trails activities, all motor vehicle fuel taxes are credited to the Street Fund. • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at$3 million for 2011. Paths& Trails Fund Cities are required to spend .42% of the motor vehicle fuel tax receipts on paths and trails. Because the amount collected in any given year is relatively small it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel/Motel Tax Fund The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5 percent state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism-related facilities. Debt Service Fund—LTGO 03: The City issued$9,430,000 in limited tax general obligation bonds(LTGO)in 2003. Of this total: • $7,000,000 of the proceeds were used to finance the construction of CenterPlace at Mirabeau Point. These bonds will be paid off in annual installments over the 30-year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. • $2,430,000 of the proceeds were used to finance Road and Street Improvements near CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax. Capital Projects Fund Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. 7 9/27/11 Special Capital Projects Fund Under Washington State Law,RCW 82.46.010,the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund: A stormwater fee is imposed upon every developed parcel within the City that is an annual charge of$21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,750,000 in 2012. Aquifer Protection Area Fund: These are voter approved fees to assist the City in protecting the aquifer. The City expects to receive $500,000 in 2012. INTERFUND TRANSFERS Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for service or a concentration of revenues for a specific project or purpose. The following funds receive transfers from other funds. Out: 001 I 101 I 105 I 301 I 402 Total In 001 0 39,600 30,000 0 0 15,000 84,600 123 397,000 0 0 0 0 0 397,000 204 0 0 0 92,652 92,651 0 185,303 In: 303 89,000 0 0 363,627 1,448,059 0 1,900,686 309 100,000 0 0 0 0 0 _ 100,000 311 _ 0 0 0 0 0 0 0 501 0 100,000 0 0 0 0 100,000 _ 502 319,000 0 0 0 0 0 319,000 3,086,589 Total in Total Out 905,000 139,600 30,000 456,279 1,540,710 15,000' ' 3,086,589 Total out 1 0 #001 General Fund is budgeted to transfer out$905,000: • $397,000 to the #123 Civic Facilities Replacement Fund for future renovations or the future replacement of CenterPlace and the police precinct building. • $89,000 towards#303 Street Capital Projects Fund. • $100,000 towards#309 Park Capital Projects Fund. • $319,000 towards the #502 Risk Management Fund for the 2012 property and liability insurance premium. #101 Street Fund is budgeted to transfer out$139,600: • $39,600 to the #001 General Fund to cover administrative costs. • $100,000 to the #501 Equipment Rental and Replacement Fund for the future replacement of snow plows. 8 9/27/11 #105 Hotel/Motel Tax Fund is budgeted to transfer out $30,000 to the #001 General Fund for the purpose of financing advertising at CenterPlace. #301 Capital Projects Fund is budget to transfer out$456,279: • $92,652 to the #204 Debt Service Fund to pay a portion of the annual payment on the 2003 LTGO bonds. • $363,627 towards grant matches in the#303 Street Capital Projects Fund. #302 Special Capital Projects Fund is budgeted to transfer out$1,540,710: • $92,651 to the #204 Debt Service Fund to pay a portion of the annual payment on the 2003 LTGO bonds. • $1,448,059 towards grant matches in the #303 Street Capital Projects Fund. #402 Stormwater Fund is budgeted to transfer out $15,000 to the #001 General Fund to cover administrative costs. SIGNIFICANT ASSUMPTIONS IN THE 2012 BUDGET Budget Summary for All Funds • The 2012 budget presumes service levels that are consistent with those provided in 2011 with neither significant enhancements nor reductions in any area of operations. • Total appropriations for all City Funds of$57.0 million including$11.3 million in capital expenditures. • Budgets will be adopted across 21 separate funds. • The budget will include a new Aquifer Protection Area Fund. • The full-time equivalent(FTE)employee count will remain unchanged from 2011 at 87.25 employees. • 2012 operating expenditures have been held at or below 1%over 2011. • Positions and salary ranges are based on the City's compensation and classification plan. • Employee benefit amounts are based on employee benefit plans. • Contract costs for public safety,park maintenance,aquatics and street maintenance are based on estimates by City staff. • State required retirements costs(PERS)are included in the budget and additionally the City has set aside $50,000 to offset future State required increases. • The Street Fund budget includes an additional$500,000 for street preservation plus an additional $100,000 to be set aside for future replacements of snow plows. 2012 General Fund Revenues • Total recurring 2012 revenues are estimated at$34,908,800 as compared to $34,827,125 in 2011. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 77%of 2012 General Fund revenues. • Sales Tax is estimated at$16.2 million which is identical to 2011. • The Property Tax levy will not include the 1%increase authorized by the voters in November 2001 through their approval of Initiative #747 and the subsequent action by the State Legislature in November 2007. o The 2012 levy is estimated at$10,808,900. o The levy assumes we start with the 2011 levy of$10,732,863 and add taxes related to new construction of$76,083. o Based upon a tax levy of$10,808,900 on assessed values of$7,108,291,375 (the most recent figure provided by the Spokane County Assessor's Office)the 2012 levy rate would be $1.5206 per$1,000 of assessed value. • Franchise fees and business registrations are primarily based on projected receipts in 2011. 9 9/27/11 • Liquor excise taxes and Liquor Board profits are based upon per capita distribution figures reported by the Municipal Research and Services Center. Initiative #1183 that will come before the voters of Washington State on November 8,2011 seeks to privatize the distribution and sale of liquor in Washington. It is believed the initiative will have no impact on liquor excise taxes and based upon a fiscal impact statement prepared by the Washington Office of Financial Management it appears 2012 Liquor Board profits will not be impacted either. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2012 General Fund Expenditures • The total recurring 2012 expenditure budget is$34,660,900 as compared to $34,825,086 in 2011. This reflects a decrease of$164,186. If expenditures had increased by 1%they would have grown by $348,251 and this coupled with the actual decrease of$164,186 means the budget is$512,437 less than our goal of no more than a 1%increase. • The 2012 budget presumes service levels that are consistent with those provided in 2011 with neither significant enhancements nor reductions in any area of operations. • 2012 Nonrecurring expenditures are $189,000 as compared to $2.8 million in 2011. o Included in 2012 are: • A$346,600 Contingency/Emergency appropriation that is approximately equal to 1%of recurring expenditures. This money would only be expended with prior approval of the Council. • An $89,000 transfer to Fund#303—Street Capital Projects Fund. • A$100,000 transfer to Fund#309—Parks Capital Projects Fund. o Included in 2011 were: • $1.5 million in transfers for the full paveback program. • $1.084 million in transfers for street preservation. • $146,000 for building permit software. Other Funds • Motor vehicle fuel tax(MVFT)revenue that is collected by the State and remitted to the City is estimated to be $1,905,800 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $1,897,800 will be credited to the Street O&M Fund and.42%or$8,000 to the Paths and Trails Fund. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at$3,000,000. • Real estate excise tax(REET)revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2003 general obligation bonds. In 2012 we estimate these revenues to be $950,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2012 we estimate these revenues to be $430,000. • The Stomwater Management Fee is based on an equivalent residential unit(ERU)that is equal to 3,160 square feet of impervious surface that is billed at a rate of$21 per single family residence and$21 per ERU for commercial properties(an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). 10 9/27/11 CITY OF SPOKANE VALLEY,WA 2012 Budget Summary Estimated Estimated Beginning Ending Fund Total Fund Fund Number and Title Balance Revenues Sources Appropriations Balance 001 General Fund $ 26,633,061 $ 34,908,800 $ 61,541,861 $ 35,196,500 $ 26,345,361 101 Street Fund 2,004,874 4,902,800 6,907,674 5,431,263 1,476,411 103 Paths&Trails Fund 36,186 8,000 44,186 - 44,186 105 Hotel/Motel Fund 253,356 430,700 684,056 430,700 253,356 120 CenterPlace Operating Reserve Fund 353,231 700 353,931 - 353,931 121 Service Level Stabilization Fund 5,477,795 10,000 5,487,795 - 5,487,795 122 Winter Weather Reserve Fund 506,168 700 506,868 - 506,868 123 City Facilities Repair&Replacement 2,027,259 399,000 2,426,259 - 2,426,259 204 Debt Service LTGO 03 - 617,623 617,623 617,623 - 301 Capital Projects Fund 194,277 475,400 669,677 456,279 213,398 302 Special Capital Projects 1,547,015 477,000 2,024,015 1,540,710 483,305 303 Street Capital Projects 73,456 9,655,804 9,729,260 9,566,804 162,456 304 Mirabeau Projects Fund 44,302 - 44,302 - 44,302 307 Capital Grants Fund - - - - - 309 Parks Capital Projects Fund 123,329 100,000 223,329 170,000 53,329 310 Civic Facilities Capital Projects Fund 2,939,745 6,000 2,945,745 - 2,945,745 311 Street Capital Improvement Fund 2011+ 1,084,681 2,200 1,086,881 1,086,881 - 402 Stormwater Management 1,396,200 1,908,667 3,304,867 2,153,441 1,151,426 403 Aquifer Protection Area 500,000 502,500 1,002,500 - 1,002,500 501 Equipment Rental&Replacement Fund 706,379 100,000 806,379 - 806,379 502 Risk Management Fund 20,420 319,000 339,420 319,000 20,420 Total of all Funds $ 45,921,734 $ 54,824,894 $ 100,746,628 $ 56,969,201 $ 43,777,427 11 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget #001 -GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 10,741,306 10,875,000 0 10,875,000 10,808,900 Sales Tax 16,055,143 16,200,000 0 16,200,000 16,200,000 Gambling Tax 665,276 425,000 175,000 600,000 640,000 Franchise Fees/Business Registration 1,266,776 1,111,000 150,000 1,261,000 1,266,000 Service Revenues 1,472,098 1,600,000 0 1,600,000 1,300,000 State Shared Revenues 2,042,834 1,665,625 30,000 1,695,625 1,834,300 Fines and Forfeitures 1,828,410 1,800,000 0 1,800,000 1,900,000 Recreation Program Fees 630,945 555,500 0 555,500 570,000 Miscellaneous&Investment Interest 255,006 200,000 0 200,000 305,000 Transfer-in -#101 (street admin) 34,300 25,000 0 25,000 39,600 Transfer-in -#105(h/m tax-CP advertising) 39,675 0 0 0 30,000 Transfer-in -#402(storm admin) 13,386 15,000 0 15,000 15,000 Total Recurring Revenues 35,045,155 34,472,125 355,000 34,827,125 34,908,800 Expenditures Legislative Branch 316,543 324,298 0 324,298 386,249 Executive and Legislative Support 1,266,411 1,055,906 0 1,055,906 1,066,465 Public Safety 21,071,640 22,179,880 0 22,179,880 22,000,000 Deputy City Manager 444,784 559,940 0 559,940 658,884 Finance 952,004 1,014,342 0 1,014,342 1,047,107 Human Resources 194,442 236,646 0 236,646 230,231 Public Works 703,956 892,617 0 892,617 901,519 Community Development-Administration 311,601 321,049 0 321,049 323,743 Community Development-Engineering 601,469 669,570 0 669,570 680,796 Community Development-Planning 863,685 1,023,373 0 1,023,373 994,245 Community Development-Building 1,169,936 1,215,303 0 1,215,303 1,260,454 Library 1,012 0 0 0 0 Parks&Rec-Admin. &Maint. 897,258 948,970 0 948,970 1,059,828 Parks&Rec-Recreation 188,623 246,628 0 246,628 229,811 Parks&Rec-Aquatics 420,734 429,250 0 429,250 442,250 Parks&Rec-Senior Center 73,543 89,653 0 89,653 92,961 Parks&Rec-CenterPlace 1,099,702 1,098,911 0 1,098,911 1,126,357 General Government 1,214,659 2,199,750 0 2,199,750 1,841,000 Transfers out-#502 (insurance premium) 318,000 319,000 0 319,000 319,000 Total Recurring Expenditures 32,110,002 34,825,086 0 34,825,086 34,660,900 Recurring Revenues Over(Under) Recurring Expenditures 2,935,153 (352,961) 355,000 2,039 247,900 NONRECURRING ACTIVITY Revenues Transfer-in-#310 ($1.5mm to#303 for full paveback&.5mm to#311 for street capital) 929,048 2,000,000 0 2,000,000 0 Expenditures Contingency/Emergency(1%of recur exp) 0 0 0 0 346,600 Transfers out-#303 (full paveback) 929,048 1,500,000 0 1,500,000 89,000 Transfers out-#309 (park grant match) 100,000 100,000 0 100,000 100,000 Transfers out-#311 (street capital improvement) 0 500,000 0 500,000 0 Transfers out-#311 (40%>$26mm=$584,681) 0 0 584,681 584,681 0 Building permit software purchase 0 0 146,000 146,000 0 Total Nonrecurring Expenditures 1,029,048 2,100,000 730,681 2,830,681 535,600 Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (100,000) (100,000) (730,681) (830,681) (535,600) EXCESS(DEFICIT)OF TOTAL REVENUES OVER(UNDER)TOTAL EXPENDITURES 2,835,153 (452,961) (375,681) (828,642) (287,700) BEGINNING FUND BALANCE 24,626,550 27,461,703 27,461,703 26,633,061 ENDING FUND BALANCE 27,461,703 27,008,742 26,633,061 26,345,361 12 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY Revenues Motor Vehicle Fuel(Gas)Tax 1,928,003 1,875,000 0 1,875,000 1,897,800 Investment Interest 6,538 12,000 0 12,000 5,000 Insurance Premiums&Recoveries 14,024 0 0 0 0 Utility Tax 2,986,138 3,000,000 0 3,000,000 3,000,000 Miscellaneous Revenue 15,034 0 0 0 0 Total Recurring Revenues 4,949,737 4,887,000 0 4,887,000 4,902,800 Expenditures Wages/Benefits/Payroll Taxes 319,070 433,931 0 433,931 522,142 Supplies 65,712 72,200 0 72,200 72,200 Services&Charges 2,550,065 3,357,296 0 3,357,296 3,310,321 Intergovernmental Payments 739,172 947,000 0 947,000 847,000 Interfund Transfers-out-#001 0 25,000 0 25,000 39,600 Interfund Transfers-out-#103(MVFT) 0 8,300 0 8,300 0 Interfund Transfers-out-#501 (plow replace.) 0 0 0 0 100,000 Interfund Transfers 73,975 44,600 0 44,600 0 Streets Misc. projects 130,206 0 0 0 0 Total Recurring Expenditures 3,878,201 4,888,327 0 4,888,327 4,891,263 Recurring Revenues Over(Under) Recurring Expenditures 1,071,536 (1,327) 0 (1,327) 11,537 NONRECURRING ACTIVITY Revenues Grants 129,194 0 0 0 0 Expenditures Bridge/Street Maintenance 0 450,000 0 450,000 0 Street Preservation 0 0 0 0 500,000 Interfund Transfers-out-#402(shop facility) 0 0 375,000 375,000 0 Capital Outlay 35,092 45,000 0 45,000 40,000 Snow Plow purchase(budgeted in 2010 delivered in 2011) 0 200,000 200,000 0 Total Recurring Expenditures 35,092 495,000 575,000 1,070,000 540,000 Nonrecurring Revenues Over(Under) Nonrecurring Expenditures 94,102 (495,000) (575,000) (1,070,000) (540,000) EXCESS(DEFICIT)OF TOTAL REVENUES OVER(UNDER)TOTAL EXPENDITURES 1,165,638 (496,327) (575,000) (1,071,327) (528,463) BEGINNING FUND BALANCE 1,910,563 3,076,201 3,076,201 2,004,874 ENDING FUND BALANCE 3,076,201 2,579,874 2,004,874 1,476,411 13 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget SPECIAL REVENUE FUNDS-continued #102-Arterial Street Fund Revenues Motor VehicleFuel(Gas)Tax 0 0 0 0 0 Investment Interest 0 0 0 0 0 Interfund Transfer-in 7,917 0 0 0 0 Subtotal revenues 7,917 0 0 0 0 Expenditures Interfund Transfers 0 0 58,019 58,019 0 Subtotal Expenditures 0 0 58,019 58,019 0 Revenues over(under)expenditures 7,917 0 (58,019) 0 Beginning fund balance 50,102 58,019 58,019 0 Ending fund balance 58,019 58,019 0 0 #103-PATHS&TRAILS Revenues Motor Vehicle Fuel(Gas)Tax 0 0 0 0 8,000 Interfund Transfer-in#101 (MVFT) 8,132 8,000 0 8,000 0 Investment Interest 78 0 0 0 0 Total revenues 8,210 8,000 0 8,000 8,000 Expenditures IF Transfer for Trails/Paths Cap Prj 0 0 0 0 0 Miscellaneous 690 0 0 0 0 Capital Outlay 0 20,000 0 20,000 0 Total expenditures 690 20,000 0 20,000 0 Revenues over(under)expenditures 7,520 (12,000) (12,000) 8,000 Beginning fund balance 40,666 48,186 48,186 36,186 Ending fund balance 48,186 36,186 36,186 44,186 #105-HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax 448,545 480,000 0 480,000 430,000 Investment Interest 1,017 1,000 0 1,000 700 Subtotal revenues 449,562 481,000 0 481,000 430,700 Expenditures Interfund Transfers-#001 37,500 0 0 0 30,000 Tourism Promotion 362,302 500,000 0 500,000 400,700 Subtotal expenditures 399,802 500,000 0 500,000 430,700 Revenues over(under)expenditures 49,760 (19,000) (19,000) 0 Beginning fund balance 222,596 272,356 272,356 253,356 Ending fund balance 272,356 253,356 253,356 253,356 14 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget SPECIAL REVENUE FUNDS-continued #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 1,047 3,000 0 3,000 700 Interfund Transfer 0 0 0 0 0 Total revenues 1,047 3,000 0 3,000 700 Expenditures Operations 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over(under)expenditures 1,047 3,000 3,000 700 Beginning fund balance 349,184 350,231 350,231 353,231 Ending fund balance 350,231 353,231 353,231 353,931 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 16,794 54,000 0 54,000 10,000 Interfund Transfer 0 0 0 0 0 Total revenues 16,794 54,000 0 54,000 10,000 Expenditures Operations 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over(under)expenditures 16,794 54,000 54,000 10,000 Beginning fund balance 5,407,001 5,423,795 5,423,795 5,477,795 Ending fund balance 5,423,795 5,477,795 5,477,795 5,487,795 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 1,131 5,000 0 5,000 700 Interfund Transfer 0 0 0 0 0 Subtotal revenues 1,131 5,000 0 5,000 700 Expenditures Reserve for Winter Weather 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over(under)expenditures 1,131 5,000 5,000 700 Beginning fund balance 500,037 501,168 501,168 506,168 Ending fund balance 501,168 506,168 506,168 506,868 #123-CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 3,211 12,000 0 12,000 2,000 Interfund Transfer-#001 397,000 407,000 0 407,000 397,000 Total revenues 400,211 419,000 0 419,000 399,000 Expenditures Capital Outlay 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over(under)expenditures 400,211 419,000 419,000 399,000 Beginning fund balance 1,208,048 1,608,259 1,608,259 2,027,259 Ending fund balance 1,608,259 2,027,259 2,027,259 2,426,259 15 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget DEBT SERVICE FUNDS #204-DEBT SERVICE FUND Revenues Spokane Public Facilities District 421,520 460,000 0 460,000 432,320 Interfund Transfer-in-#301 91,978 110,000 0 110,000 92,652 Interfund Transfer-in-#302 91,979 115,000 0 115,000 92,651 Total revenues 605,477 685,000 0 685,000 617,623 Expenditures Debt Service Payments-CenterPlace 421,522 460,000 0 460,000 432,320 Debt Service Payments-Roads 184,051 225,000 0 225,000 185,303 Total expenditures 605,573 685,000 0 685,000 617,623 Revenues over(under)expenditures (96) 0 0 0 Beginning fund balance 96 (0) (0) (0) Ending fund balance (0) (0) (0) (0) 16 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget CAPITAL PROJECTS FUNDS #301 -CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 487,110 400,000 0 400,000 475,000 Investment Interest 3,661 15,000 0 15,000 400 Interfund Transfer-in-#303 135,000 0 0 0 0 Total revenues 625,771 415,000 0 415,000 475,400 Expenditures Intergovernmental Services 0 0 0 0 0 Interfund Transfer-out-#204 0 112,500 0 112,500 92,652 Interfund Transfer-out-#303 0 901,098 0 901,098 363,627 Interfund Transfers 991,543 0 0 0 0 Total expenditures 991,543 1,013,598 0 1,013,598 456,279 Revenues over(under)expenditures (365,772) (598,598) (598,598) 19,121 Beginning fund balance 1,158,647 792,875 792,875 194,277 Ending fund balance 792,875 194,277 194,277 213,398 #302 SPECIAL CAPITAL PROJECTS FUND Revenues REET 2-Taxes 475,194 400,000 0 400,000 475,000 Investment Interest 4,584 15,000 0 15,000 2,000 Interfund Transfer-in 7,841 0 0 0 0 Total revenues 487,619 415,000 0 415,000 477,000 Expenditures Interfund Transfer-out-#101 0 0 0 0 0 Interfund Transfer-out-#204 0 112,500 0 112,500 92,651 Interfund Transfer-out-#303 0 897,393 0 897,393 1,448,059 Interfund Transfer-out-#307 0 11,176 30,000 41,176 0 Interfund Transfer-out-#308 0 0 150,000 150,000 0 Interfund Transfers 594,536 0 0 0 0 Total expenditures 594,536 1,021,069 180,000 1,201,069 1,540,710 Revenues over(under)expenditures (106,917) (606,069) (786,069) (1,063,710) Beginning fund balance 2,440,001 2,333,084 2,333,084 1,547,015 Ending fund balance 2,333,084 1,727,015 1,547,015 483,305 17 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget CAPITAL PROJECTS FUNDS-continued #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 2,264,783 5,038,819 0 5,038,819 7,755,118 Developer Contribution 70,860 0 0 0 0 Miscellaneous 1,350 0 0 0 0 Interfund Transfer-in-#001 0 1,500,000 0 1,500,000 89,000 Interfund Transfer-in-#301 0 901,095 0 901,095 363,627 Interfund Transfer-in-#302 0 897,393 0 897,393 1,448,059 Interfund Transfer-in-#401 0 100,000 0 100,000 0 Interfund Transfer-in 1,317,918 0 0 0 0 Total revenues 3,654,911 8,437,307 0 8,437,307 9,655,804 Expenditures 005 Pines/Mansfield,Wilbur Rd.to Pines 110,178 450,000 0 450,000 463,312 060 Argonne Rd Corridor Upgrade SRTC 06-31 22,587 581,886 0 581,886 802,792 061 Pines(SR27)ITS Imporvement SRTC 06-26 3,721 1,843,221 0 1,843,221 1,766,201 063 Broadway Avenue Safety Project Pines-Park 74,127 834,000 0 834,000 0 065 Sprague/Sullivan PCC Intersection 957,843 0 0 0 0 066 Broadway Ave. Rehabilitation Proj#2 949 0 0 0 0 069 Park Road-#2(PE Only)-Broadway to Indiana 87,146 0 0 0 0 100 16th&Bettman Stormwater Drainage 0 0 0 0 0 102 Sprague/Evergreen PCCP Intersection 104 0 0 0 0 103 Sprague/Pines PCCP Intersection 7,182 0 0 0 0 104 Sprague/McDonald PCCP Intersection 1,312 0 0 0 0 110 Sprague Resurface-E'green to University 55,313 0 0 0 0 112 Indiana Ave. Extension-3600 189,479 200,000 0 200,000 0 113 Indiana/Sullivan Intersection PCC 54,060 1,171,200 0 1,171,200 0 114 Broadway/Sullivan PCC Intersection 723,739 0 0 0 0 115 Sprague Ave Resurfacing-Evergreen to Sullivan 2,946 0 0 0 1,582,000 127 2009 ADA Improvements 96,449 0 0 0 0 139 Park Rd RR Crosing Safety Improvements 8,938 0 0 0 0 STEP Projects(106,107,109,128,129,130,131) 1,213,840 0 0 0 0 WSDOT Urban Ramp Projects 45,000 0 0 0 0 Contingency 0 500,000 0 500,000 1,500,000 Misc. Road Projects 0 1,935,000 0 1,935,000 0 123 Mission Ave-Flora to Barker 0 488,000 0 488,000 300,000 141 Sullivan&Euclid PCC 0 163,000 0 163,000 26,289 142 Broadway @ Argonne/Mullan 0 271,000 0 271,000 138,150 145 Spokane Valley-Millwood Trail 0 0 0 0 447,000 146 24th Ave Sidewalk-Adams to Sullivan 0 0 0 0 278,520 148 Greenacres Trail-Design 0 0 0 0 60,000 149 In-House Design-Sidewalk Infill 0 0 0 0 398,250 154 Sidewalk&Tansit Stop Accessibility 0 0 0 0 182,290 155 Sullivan Rd W Bridge Replacement 0 0 0 0 600,000 Mansfield Ave. Connection 0 0 0 0 738,000 University Rd/1-90 Overpass Study 0 0 0 0 284,000 Total expenditures 3,654,911 8,437,307 0 8,437,307 9,566,804 Revenues over(under)expenditures 0 0 0 89,000 Beginning fund balance 73,456 73,456 73,456 73,456 Ending fund balance 73,456 73,456 73,456 162,456 18 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget CAPITAL PROJECTS FUNDS-continued #304-MIRABEAU PROJECTS FUND Revenues Other Miscellaneous Revenue 0 0 0 0 0 Investment Interest 0 0 0 0 0 Total revenues 0 0 0 0 0 Expenditures Capital Outlays 0 0 0 0 0 Transfers 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over(under)expenditures 0 0 0 0 Beginning fund balance 44,302 44,302 44,302 44,302 Ending fund balance 44,302 44,302 44,302 44,302 #307-CAPITAL GRANTS FUND Revenues Grant Proceeds 1,685,541 0 120,000 120,000 0 Miscellaneous 1,000 55,000 0 55,000 0 Interfund Transfer-in-#302 0 0 30,000 30,000 0 Interfund Transfer-in 311,226 0 0 0 0 Total revenues 1,997,767 55,000 150,000 205,000 0 Expenditures 019 Broadway Ave. Rehab-Bates to Sullivan 4,986 0 0 0 0 039 Argonne Road Overlay-Indiana to Montgomery 2,931 0 0 0 0 054 44th Ave Pathway:Woodruff Rd.to Sands Rd. 360,234 5,000 0 5,000 0 062 Appleway/Sprague/Dishman ITS l90-Dishman-0i 2,880 50,000 0 50,000 0 088 Broadway-Moore to Flora 1,626,735 0 150,000 150,000 0 Miscellaneous 0 0 129 129 0 Total expenditures 1,997,767 55,000 150,129 205,129 0 Revenues over(under)expenditures 0 0 (129) 0 Beginning fund balance 129 129 129 0 Ending fund balance 129 129 0 0 19 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget CAPITAL PROJECTS FUNDS-continued #308-BARKER BRIDGE FUND Revenues Grant Proceeds 494,897 0 0 0 0 Developer Contribution 83,676 0 0 0 0 Interfund Transfer-in-#302 669,779 0 150,000 150,000 0 Total revenues 1,248,352 0 150,000 150,000 0 Expenditures Bridge Reconstruction 1,248,352 0 150,000 150,000 0 Total expenditures 1,248,352 0 150,000 150,000 0 Revenues over(under)expenditures 0 0 0 0 Beginning fund balance 0 0 0 0 Ending fund balance 0 0 0 0 #309-PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 0 500,000 0 500,000 0 Interfund Transfer-in-#001 0 100,000 0 100,000 100,000 Interfund Transfers 209,031 0 0 0 0 Investment Interest 2,612 13,000 0 13,000 0 Total revenues 211,643 613,000 0 613,000 100,000 Expenditures Terrace View Park Shelter 23,489 80,000 0 80,000 0 Terrace View Park Play Equipment 0 0 0 0 120,000 Contingency 0 320,000 (220,000) 100,000 50,000 Greenacres Park 55,106 1,559,036 0 1,559,036 0 Valley Mission Park 39,132 0 0 0 0 Discovery(Universal)Park 191,305 0 0 0 0 Total expenditures 309,031 1,959,036 (220,000) 1,739,036 170,000 Revenues over(under)expenditures (97,388) (1,346,036) (1,126,036) (70,000) Beginning fund balance 1,346,752 1,249,365 1,249,365 123,329 Ending fund balance 1,249,365 (96,671) 123,329 53,329 20 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget CAPITAL PROJECTS FUNDS-continued #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Interfund Transfers 0 0 0 0 0 Investment Interest 18,060 40,000 0 40,000 6,000 Total revenues 18,060 40,000 0 40,000 6,000 Expenditures Interfund Transfers 929,048 0 0 0 0 Interfund Transfers-out-#001 0 2,000,000 0 2,000,000 0 Facilities 17,866 0 0 0 0 Total expenditures 946,914 2,000,000 0 2,000,000 0 Revenues over(under)expenditures (928,855) (1,960,000) (1,960,000) 6,000 Beginning fund balance 5,828,600 4,899,745 4,899,745 2,939,745 Ending fund balance 4,899,745 2,939,745 2,939,745 2,945,745 #311 -STREET CAPITAL IMPROVEMENTS 2011+ Revenues Interfund Transfers-in-#001 0 500,000 0 500,000 0 Interfund Transfers in-#001 (40%>$26mm=$584,681) 0 584,681 584,681 0 Investment Interest 0 0 0 0 2,200 Total revenues 0 500,000 584,681 1,084,681 2,200 Expenditures Facilities 0 500,000 (500,000) 0 1,086,881 Total expenditures 0 500,000 (500,000) 0 1,086,881 Revenues over(under)expenditures 0 0 1,084,681 (1,084,681) Beginning fund balance 0 0 0 1,084,681 Ending fund balance 0 0 1,084,681 0 21 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget ENTERPRISE FUNDS #402-STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 1,742,244 1,710,000 0 1,710,000 1,750,000 Investment Interest 7,360 0 0 0 5,000 Miscellaneous 6,324 22,000 0 22,000 0 Total Recurring Revenues 1,755,928 1,732,000 0 1,732,000 1,755,000 Expenditures Wages/Benefits/Payroll Taxes 337,055 418,000 0 418,000 438,614 Supplies 12,287 43,100 0 43,100 32,540 Services&Charges 885,283 1,221,905 0 1,221,905 1,244,287 Intergovernmental Payments 22,135 46,640 0 46,640 23,000 Depreciation 50,582 0 0 0 0 Interfund Transfers-out-#001 0 0 0 0 15,000 Total Recurring Expenditures 1,307,343 1,729,645 0 1,729,645 1,753,441 Recurring Revenues Over(Under) Recurring Expenditures 448,586 2,355 0 2,355 1,559 NONRECURRING ACTIVITY Revenues Grant Proceeds 19,754 0 0 0 153,667 Interfund Transfers-in-#101 (shop facility) 0 0 375,000 375,000 0 Total Nonrecurring Revenues 19,754 0 375,000 375,000 153,667 Expenditures Interfund Transfers-out 90,170 100,000 0 100,000 0 Contracted maintenance 0 120,000 0 120,000 0 Div. 055 NPDES-Phase II program dev. 21,670 0 0 0 0 Capital-various projects 334,887 300,000 0 300,000 400,000 Shop Facility 0 0 750,000 750,000 0 Total Nonrecurring Expenditures 446,727 520,000 750,000 1,270,000 400,000 Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (426,973) (520,000) (375,000) (895,000) (246,333) EXCESS(DEFICIT)OF TOTAL REVENUES OVER(UNDER)TOTAL EXPENDITURES 21,612 (517,645) (375,000) (892,645) (244,774) BEGINNING FUND BALANCE 2,267,232 2,288,845 2,288,845 1,396,200 ENDING FUND BALANCE 2,288,845 1,771,200 1,396,200 1,151,426 22 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget ENTERPRISE FUNDS-continued #403-AQUIFER PROTECTION AREA Revenues Spokane County 0 0 500,000 500,000 500,000 Investment Interest 0 0 0 0 2,500 Total revenues 0 0 500,000 500,000 502,500 Expenditures Facilities 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over(under)expenditures 0 0 500,000 502,500 Beginning fund balance 0 0 0 500,000 Ending fund balance 0 0 500,000 1,002,500 23 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget INTERNAL SERVICE FUNDS #501 -ER&R FUND Revenues Interfund Transfer-in-#001 0 0 0 0 0 Interfund Transfer-in-#101 (plow replace.) 0 0 0 0 100,000 Investment Interest 301 9,000 0 9,000 0 Total revenues 301 9,000 0 9,000 100,000 Expenditures Computer replacement lease 0 0 0 0 0 Software/Hardware replacement 0 0 0 0 0 Vehicle Replacement 0 0 0 0 0 Capital Outlay 0 209,000 0 209,000 0 Total expenditures 0 209,000 0 209,000 0 Revenues over(under)expenditures 301 (200,000) (200,000) 100,000 Beginning fund balance 906,078 906,379 906,379 706,379 Ending fund balance 906,379 706,379 706,379 806,379 #502-RISK MANAGEMENT FUND Revenues Investment Interest 50 0 0 0 0 Interfund Transfer-#001 318,000 319,000 0 319,000 319,000 Total revenues 318,050 319,000 0 319,000 319,000 Expenditures Services&Charges 309,724 319,000 0 319,000 319,000 Total expenditures 309,724 319,000 0 319,000 319,000 Revenues over(under)expenditures 8,326 0 0 0 Beginning fund balance 12,094 20,420 20,420 20,420 Ending fund balance 20,420 20,420 20,420 20,420 24 9/27/11 CITY OF SPOKANE VALLEY, WA 9/20/2011 2012 Budget 2011 2012 2010 As As Proposed Actuals Adopted Amendment Amended Budget Total of Revenues for all Funds 52,881,639 55,649,432 2,845,362 57,664,113 54,824,894 Total of Expenditures for all Funds 49,865,255 61,277,068 1,873,829 63,150,897 56,969,201 Total Capital expenditures(included in total expenditures) 11,525,343 (419,871) 11,105,472 11,263,685 25 9/27/11 City of Spokane Valley 2012 Budget Revenues by Type General Fund Property Tax 10,808,900 Sales Tax 16,200,000 Gambling Tax 640,000 Franchise Fees/Business Registration 1,266,000 State Shared Revenues 1,834,300 Service Revenues 1,300,000 Fines and Forfeitures 1,900,000 Recreation Program Fees 570,000 Miscellaneous, Investment Int. ,Transfers 389,600 Total General Fund 34,908,800 Other Funds 101 Street Fund 4,902,800 103 Paths & Trails Fund 8,000 105 Hotel/Motel Fund 430,700 120 CenterPlace Operating Reserve Fund 700 121 Service Level Reserve Fund 10,000 122 Winter Weather Reserve Fund 700 123 City Facilities Repair& Replacement 399,000 204 Debt Service LTGO 03 617,623 301 Capital Projects Fund 475,400 302 Special Capital Projects Fund 477,000 303 Street Capitial Projects Fund 9,655,804 304 Mirabeau Point Project Fund - 306 CDBG Fund Revenues - 307 Capital Grants Fund - 308 Barker Bridge - Federal Grant Fund - 309 Parks Capital Fund 100,000 310 Civic Facilities Capital Fund 6,000 311 Street Capital Improvement Fund 2011+ 2,200 402 Stormwater Management Fund 1,908,667 403 Aquifer Protection Area 502,500 501 Equipment Rental & Replacement Fund 100,000 502 Risk Management Fund 319,000 Total Other Funds 19,916,094 Total All Funds $ 54,824,894 26 9/27/11 Sales Tax 46% City of Spokane Valley 2012 General Fund Revenues $34,908,800 State Shared Revenues 5% Service Revenues 4% Fines& Forfeitures 5% Miscellaneous l 8% Property Tax 30% Debt Service LTGO 03 2% 27 9/27/11 Other Misc. Funds 2% Street Fund 9% City of Spokane Valley 2012 City Wide Revenues $ 54,824,894 Debt Service Fund 1%I Capital Projects Fund 20% General Fund 64% Stormwater Management Fund 3% Internal Service Funds 1% 28 9/27/11 City of Spokane Valley 2012 Budget Detail Revenues by Type 2012 2010 2011 Proposed General Fund Revenues Actual Budget Budget Beginning Fund Balance $ - $ - $ - Property Tax Property Tax $ 10,555,192 $ 10,700,000 $ 10,658,900 Property Tax-Delinquent 186,114 175,000 150,000 10,741,306 10,875,000 10,808,900 Sales Taxes Sales Tax 14,097,300 14,210,000 14,210,000 Sales Tax-Criminal Justice 1,241,917 1,200,000 1,200,000 Sales Tax-Public Safety 715,926 790,000 790,000 16,055,143 16,200,000 16,200,000 Gambling Taxes Amusement Games 10,888 2,000 10,000 Card Games 563,477 518,000 550,000 Interest on Gambling Tax 19,133 10,000 10,000 Punch Boards&Pull Tabs 71,778 70,000 70,000 665,276 600,000 640,000 Licenses&Permits Business Licenses 89,477 90,000 90,000 Franchise Fees 1,177,299 1,171,000 1,176,000 1,266,776 1,261,000 1,266,000 State Shared Revenues City Assistance State Revenue 61,713 10,000 10,000 Criminal Justice Area#4 131,088 130,000 130,000 Criminal Justice Special Programs 75,804 74,000 76,600 DUI-Cities 16,503 29,000 17,000 False Alarm Srvs - - - Liquor Board Excise Tax 443,362 410,000 451,400 Liquor Board Profits 715,439 641,859 557,800 MVET Criminal Justice-Population 20,043 19,000 22,500 Payment in Lieu of Taxes-DNR 3,805 3,500 3,500 Streamline Mitigation of Sales Tax 569,899 372,000 560,000 Work Study Reimbursement 5,179 6,266 5,500 2,042,835 1,695,625 1,834,300 Service Revenues Airway Heights Bldg.Plan Rev. 21,489 - - Building Permits 738,696 722,800 722,800 Code Enforcement 17,034 - - Cry Wolf Fees 001.000.000.342.28.02 154,643 100,000 145,000 Demolition Permits 3,204 5,200 5,200 Grading Permits 1,221 5,000 5,000 Mechanical Permits 83,475 92,000 92,000 Misc.Permits&Fees 5,891 100,000 5,000 Planning Fees 313,019 290,000 290,000 Plans Check Fees - 250,000 - Plumbing Permits 47,039 35,000 35,000 Right of Way Permits 86,387 - - 1,472,098 1,600,000 1,300,000 Fines and Forfeitures Fines&Forfeits-Traffic 851,996 820,000 900,000 Other Criminal-Non Traffic Fines 976,414 980,000 1,000,000 1,828,410 1,800,000 1,900,000 Recreation Program Charges Activity Fees(To use a recreational facility) 264,701 205,000 200,000 Program Fees(To participate in a program) 366,244 350,500 370,000 630,945 555,500 570,000 Miscellaneous Investment Interest 130,195 100,000 145,000 Sales Tax Interest 20,147 50,000 50,000 Property Tax Interest - - - Police Precinct Rent 53,708 50,000 55,000 Office of Public Def-Re-Licensing Grant - - - Miscellaneous Revenue&Grants 50,955 - 55,000 255,006 200,000 305,000 Transfers Transfer-in-#101(street admin) 34,300 25,000 39,600 Transfer-in-#105(h/m tax-CP advertising) 39,675 - 30,000 Transfer-in-#310(full paveback) 929,048 2,000,000 - Transfer-in-#402(storm admin) 13,386 15,000 15,000 1,016,409 2,040,000 84,600 Total General Fund Revenue $ 35,974,204 $ 36,827,125 $ 34,908,800 Total General Fund Revenue and Beginning Fund Balance $ 35,974,204 $ 36,827,125 $ 34,908,800 29 9/27/11 City of Spokane Valley 2012 Budget Detail Revenues by Type 2012 2010 2011 Proposed Other Fund Revenues Actuals Budget Budget 101 Street Fund Unreserved Fund Balance - - - FEMA-18025-DR-WA Grant Funds 436 - - Insurance Premiums&Recoveries 14,024 - - Investment Interest 6,538 12,000 5,000 Motor Fuel(Gas)Tax 1,928,004 1,875,000 1,897,800 Other Miscellaneous Revenues&Grants 138,221 - - Street Maintenance&Repair Charges 5,571 - - Utilities tax 2,986,138 3,000,000 3,000,000 5,078,932 4,887,000 4,902,800 102 Arterial Street Fund Unreserved Fund Balance - - - Transfer from: Capital Grants Fund 7,917 - - 7,917 - - 103 Paths&Trails Fund Unreserved Fund Balance - - - Interfund Transfer-in-#101 (MVFT) - 8,000 - Investment Interest 78 - - Motor Fuel(Gas)Tax 8,132 - 8,000 8,210 8,000 8,000 105 Hotel/Motel Fund Unreserved Fund Balance - - - Hotel/Motel Tax 448,545 480,000 430,000 Investment Interest 1,017 1,000 700 449,562 481,000 430,700 120 CenterPlace Operating Reserve Unreserved Fund Balance - - - Investment Interest 1,047 3,000 700 1,047 3,000 700 121 Service Level Stabilization Reserve Unreserved Fund Balance - - - Investment Interest 16,795 54,000 10,000 16,795 54,000 10,000 122 Winter Weather Reserve Unreserved Fund Balance - - - Interfund Transfer - - - Investment Interest 1,131 5,000 700 1,131 5,000 700 123 City Facilities Repair&Replacement Unreserved Fund Balance - - - Investment Interest 3,211 12,000 2,000 Interfund Transfer#001 397,000 407,000 397,000 400,211 419,000 399,000 30 9/27/11 City of Spokane Valley 2012 Budget Detail Revenues by Type 2012 2010 2011 Proposed Other Fund Revenues Actuals Budget Budget Other Fund Revenues 204 Debt Service-LTGO 03 Unreserved Fund Balance - - - Facilities District Revenue 421,520 460,000 432,320 Interfund Transfer-in-#301 91,978 110,000 92,652 Interfund Transfer-in-#302 91,978 115,000 92,651 605,477 685,000 617,623 301 Capital Projects Fund Unreserved Fund Balance - - - Investment Interest 3,661 15,000 400 REET 1 - 1st.25 Percent 487,110 400,000 475,000 Transfer from: Street Capital Projects 135,000 - - 625,771 415,000 475,400 302 Special Capital Projects Fund Unreserved Fund Balance - - - Investment Interest 4,584 15,000 2,000 REET 2-2nd .25 Percent 475,194 400,000 475,000 Transfer from: Street Capital Projects 7,841 - - 487,619 415,000 477,000 303 Street Capital Projects Unreserved Fund Balance - - - Developer Contributions 70,860 - - Grant Proceeds 2,266,605 4,738,819 7,755,118 Interfund Transfer-in-#001 929,048 1,500,000 89,000 Interfund Transfer-in-#301 63,837 901,098 363,627 Interfund Transfer-in-#302 275,929 897,390 1,448,059 Interfund Transfer-in-#401 48,630 100,000 - Transfer from Block Grant - 300,000 - Transfer from General Fund - - - 3,654,911 8,437,307 9,655,804 307 Capital Grants Fund Unreserved Fund Balance - - - Capital Grant Proceeds 1,686,541 120,000 - Interfund Transfer-in-#302 - 30,000 - Miscellaneous/Private Development - 55,000 - Transfer from Capital Project(301) 56,918 - - Transfer from Stormwater 28,154 - - Transfers from Special Capital Projects Fund 226,154 - - 1,997,767 205,000 - 31 9/27/11 City of Spokane Valley 2012 Budget Detail Revenues by Type 2012 2010 2011 Proposed Other Fund Revenues Actuals Budget Budget 308 Barker Bridge Reconstruction-Fed Grant Coordination Revenue 83,676 - - Federal Grant Proceeds 494,897 - - Interfund Transfer-in-#302 - 150,000 - Transfer from Capital Project(301) 669,779 - - 1,248,352 150,000 - 309 Parks Capital Projects Unreserved Fund Balance - - - Investment Interest 2,612 13,000 - State Rec&Conservation Grant Rev - 500,000 - Transfer from Cap. Proj. (301) 109,031 - - Transfer from the General Fund 100,000 100,000 100,000 211,643 613,000 100,000 310 Civic Facilities Capital Projects Unreserved Fund Balance - - - Investment Interest 18,060 40,000 6,000 18,060 40,000 6,000 311 Street Capital Improvement 2011+ Unreserved Fund Balance - - - Investment Interest - - 2,200 Interfund Transfers-in-#001 (40%>$26mm=$584,6 - 584,681 - Interfund Transfers-in-#001 - 500,000 - - 1,084,681 2,200 402 Stormwater Management Fund Unreserved Fund Balance - - - Grant Proceeds 19,754 - 153,667 Interfund Transfers-in-#101 (shop facility) - 375,000 - Investment Interest 7,360 22,000 5,000 Miscellaneous 6,324 - - Stormwater Management Fee 1,742,244 1,710,000 1,750,000 1,775,682 2,107,000 1,908,667 403 Aquifer Protection Area Investment Interest - - 2,500 Spokane County - 500,000 500,000 - 500,000 502,500 501 Equipment Rental &Replacement Fund Unreserved Fund Balance - - - Investment Interest 301 9,000 - Interfund Transfer-in-#101 (plow replace) - - 100,000 301 9,000 100,000 502 Risk Management Fund Unreserved Fund Balance - - - Employment Security Transfers - - - Interfund Transfer-#001 318,000 319,000 319,000 Investment Interest 50 - - 318,050 319,000 319,000 Total all other Funds Revenue 16,907,437 20,836,988 19,916,094 General Fund Revenues 35,974,204 36,827,125 34,908,800 Total Revenues 52,881,639 57,664,113 54,824,894 32 9/27/11 City of Spokane Valley 2012 Budget Expenditures by Department General Fund Council $ 386,249 City Manager 1,066,465 Public Safety 22,000,000 Operations &Administrative Deputy City Manager 658,884 Finance 1,047,107 Human Resources 230,231 Public Works 901,519 Planning & Community Development Admin 323,743 Planning 994,245 Building 1,260,454 Development Engineering 680,796 Library - Parks & Recreation Administration & Maintenance 1,059,828 Recreation 229,811 Aquatics 442,250 Senior Center 92,960 CenterPlace 1,126,357 General Government 2,695,600 Total General Fund 35,196,500 Other Funds 101 Street Fund 5,431,263 103 Paths & Trails Fund - 105 Hotel/Motel Fund 430,700 204 Debt Service - LTGO 03 617,623 301 Capital Projects Fund 456,279 302 Special Capital Projects Fund 1,540,710 303 Street Capital Projects Fund 9,566,804 309 Parks Capital Projects Fund 170,000 311 Street Capital Improvement 2011+ 1,086,881 402 Stormwater Management Fund 2,153,441 403 Aquifer Protection Area - 501 Equipment Rental & Replacement - 502 Risk Management Fund 319,000 Total All Funds $ 56,969,201 33 9/27/11 City of Spokane Valley 2012 General Fund Expenditures $ 35,196,500 Public Safety 63% • General Government 8% Parks& Recreations 8% Planning&Community Development 9% Legislative& Executive 4% Operation&Administrative 5% Public Works 3% 34 9/27/11 Gen.Gov., Risk Mgmt, Equip 5% Capital Projects 24% -\ Reserves,Tourism 1% City of Spokane Valley 2012 City Wide Expenditures $ 56,969,201 Stormwater Management Fund 4% Street Fund' 9% Parks& Recreation 5% Planning&Community Development 6% Public Safety 39% Operations&Administrative 7% 35 9/27/11 City of Spokane Valley 2012 Budget General Fund Expenditures by Department by Type Wages& Capital Benefits Supplies Services Intergovernmental Interfund Expenditures Total General Fund Legislative Branch $ 174,867 $ 6,250 $ 205,132 $ - $ $ - $ 386,249 Legislative&Executive 906,951 7,720 151,794 - - 1,066,465 Public Safety - - 21,920,000 80,000 - 22,000,000 Operations&Administrative Deputy City Manager 600,149 2,850 55,885 - - 658,884 Finance 1,011,932 3,500 31,675 - - 1,047,107 Human Resources 189,459 1,847 38,925 - - 230,231 Public Works 754,769 36,000 103,750 - 7,000 901,519 Planning&Community Development Admin 292,643 4,100 12,000 15,000 - 323,743 Planning 822,895 10,250 86,100 75,000 - 994,245 Building 1,066,404 35,300 85,350 65,000 8,400 - 1,260,454 Development Engineering 578,346 7,800 49,650 45,000 - 680,796 Library - - - - - Parks&Recreation Parks Administration 202,978 61,600 781,050 11,000 3,200 - 1,059,828 Recreation 149,911 9,250 64,650 - 6,000 - 229,811 Aquatics - 3,000 439,250 - - 442,250 Senior Center 77,320 5,240 10,400 - - 92,960 CenterPlace 381,403 78,876 342,078 - 324,000 - 1,126,357 General Government - 33,500 564,000 1,022,500 1,075,600 - 2,695,600 Total General Fund $ 7,210,028 $ 307,083 $ 3,021,689 $ 23,153,500 $ 1,497,200 $ 7,000 $ 35,196,500 36 9/27/11 Fund:001 General Fund Spokane Valley Dept: 011 Legislative Branch 2012 Budget 011 -Council This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated,the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2011 • Continue monitoring significant wastewater issues,including governance of wastewater facilities, enhanced citizen awareness of options for the future and pursuit of the most efficient and economical use of allowed wastewater discharges. This goal will be complete if Spokane County is issued their Wastewater permit by the end of the year. • Reevaluate regulations specified in the Sprague/Appleway Revitalization Plan as adopted and amended by the City Council. The Sprague and Appleway Corridors Subarea Plan was removed from the Spokane Valley Comprehensive Plan. • Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. Shoreline Master Program,Shoreline Inventory and the Goals and Policies have been drafted and processed through the public hearing process. • Pursue a legislative capital budget request for state funding for the acquisition of parkland adjacent to Road Street Pool No state funds were available for this project;however, HB1922 was passed requiring certain vehicles to stop at a port of entry upon entering the state and Spokane Valley Partners received$100,000 in capital funds to improve its facility. • Develop and implement a multi-year winter roads maintenance plan including availability,costs and effects of private sector vendors performing winter road maintenance for the City The winter plan has been implemented. Equipment and maintenance facility have been purchased. We will continue to monitor and make recommended changes. • Explore a range of options for a City Hall Discussed option of constructing a city hall at or near CenterPlace. 37 9/27/11 Fund:001 General Fund Spokane Valley Dept: 011 Legislative Branch 2012 Budget 011 -Council Goals for 2012 • Continue monitoring wastewater issues,including governance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. •Solid Waste to include identifying the issue and research alternatives of joining the consortium or handling it ourselves and examining the consequences of each alternative. • Review and Evaluate development regulations and compare with surrounding cities. • Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. • Pursue a legislative capital budget request-to be identified • Create an Economic Development Plan including options for a city hall. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel-FTE Equivalents Mayor 1.0 1.0 1.0 Council 6.0 6.0 6.0 Total FTEs 7.0 7.0 7.0 Budget Detail Salaries,Wages,&Benefits $ 138,277 $ 143,718 $ 174,867 Supplies 7,308 7,000 6,250 Services&Charges 170,958 173,580 205,132 Total Legislative Branch $ 316,543 $ 324,298 $ 386,249 38 9/27/11 Fund:001 General Fund Spokane Valley Dept: 013 Executive&Legislative Support 2012 Budget 013-City Manager This department is accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals;fulfillment of the statutory requirements of the City Manager,implementation of City Council policies,and provision of a communication linkage between citizens,the City Council,City departments,and other government agencies. Accomplishments for 2011 •Continue monitoring significant wastewater issues,including governance of wastewater facilities, enhanced citizen awareness of options for the future and pursuit of the most efficient and economical use of allowed wastewater discharges licenses. This goal will be complete if Spokane County is issued their Wastewater permit by the end of the year. • Reevaluate regulations specified in the Sprague/Appleway Revitalization Plan as adopted and amended by the City Council. Advised the Council and staff on re-evaluating the regulations specified in the Sprague/ Appleway Revitalization Plan,including the means to legally repeal the entire subarea plan. The Sprague and Appleway Corridors Subarea Plan was removed from the Spokane Valley Comprehensive Plan. •Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. Advised the Council and staff on identifying appropriate regulatory framework for regulations under the Washington State Shoreline Management Act,including scope of permissible City discretion. Shoreline Master Program,Shoreline Inventory and the Goals and Policies have been drafted and processed through the public hearing process. •Pursue a legislative capital budget request for state funding for the acquisition of parkland adjacent to Park Road Pool No state funds were available for this project;however, HB1922 was passed requiring certain vehicles to stop at a port of entry upon entering the state and Spokane Valley Partners received$100,000 in capital funds to improve its facility. •Develop and implement a multi-year winter roads maintenance plan including availability,costs and effects of private sector vendors performing winter road maintenance for the City The winter plan has been implemented. Equipment and maintenance facility have been purchased. We will continue to monitor and make recommended changes. • Explore a range of options for a City Hall Discussed option of constructing a city hall at or near CenterPlace. 39 9/27/11 Fund:001 General Fund Spokane Valley Dept: 013 Executive&Legislative Support 2012 Budget 013-City Manager Goals for 2012 •Continue monitoring wastewater issues,including governance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. •Solid Waste to include identifying the issue and research alternatives of joining the consortium or handling it ourselves and examining the consequences of each alternative. • Review and Evaluate development regulations and compare with surrounding cities. •Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. •Pursue a legislative capital budget request-to be identified •Create an Economic Development Plan including options for a city hall. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel-FTE Equivalents City Manager 1.0 1.0 1.0 City Attorney 1.0 1.0 1.0 City Clerk 1.0 1.0 1.0 Deputy City Attorney 1.0 1.0 1.0 Deputy City Clerk 1.0 1.0 1.0 Administrative Assistant-Legal 1.0 1.0 1.0 Administrative Assistant(CC) 1.0 1.0 1.0 Administrative Assistant(CM) 1.0 1.0 1.0 Total FTEs 8.0 8.0 8.0 Interns 3.5 2.0 3.0 Budget Detail(*) Salaries,Wages,&Benefits $ 1,126,988 $ 900,371 $ 906,951 Supplies 4,350 17,400 7,720 Services&Charges 135,072 138,135 151,794 Total Executive&Legislative Support $ 1,266,411 $ 1,055,906 $ 1,066,465 40 9/27/11 Fund: 001 General Fund City of Spokane Valley Dept: 016 Public Safety 2012 Budget 016 - Public Safety The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services,jail and animal control services. See following page for detail information on each budgeted section. Judicial System -The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Budgeted contract amount: $ 2,212,698 Law Enforcement - The Spokane County Sheriff's Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Budgeted contract amount: $ 16,730,138 Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Budgeted contract amount: $ 1,333,131 Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Budgeted contract amount: $ 315,516 Fines & Forfeitures State Remittance Budgeted contract amount: $ 1,057,363 Communications Budgeted contract amount: $ 271,154 Interfund Transfers -Transfer to Fund #123 to cover future building improvements or the eventual replacement of the precinct building $ 80,000 Total $ 22,000,000 41 9/27/11 City of Spokane Valley 2012 Budget 016 - Public Safety 2012 2010 2011 Proposed Actual Budget Budget Judicial System: District Court Contract 814,284 819,345 1,071,588 Jury Management Contract - - - Intergovernmental Payments 30,855 - - Public Defender Contract 485,456 510,476 582,643 Prosecutor Contract 396,151 400,342 430,074 Pretrial Services Contract 83,137 96,111 128,393 Prosecutor-Funded by JAG Grant 12,403 - - Subtotal Judicial System 1,822,285 1,826,274 2,212,698 Law Enforcement System: Sheriff Contract 16,296,352 16,797,534 16,422,754 Emergency Management Contract 81,116 90,233 84,970 Wages&Benefits 2,618 - 4,887 Operating Supplies 1,696 2,425 2,449 Repair&Maintenance.Supplies 1,713 2,425 2,449 Gas,Oil,&Tires 945 - - Small Tools&Minor Equipment 493 970 980 Electricity/Gas 23,866 33,213 33,545 Water 2,080 2,491 2,516 Sewer 754 830 839 Waste Disposal 3,423 2,906 2,935 Copier Maintenance - 519 - Law Enf. Bldg Maintenance Contract 52,730 77,012 73,419 Contingency - 970,000 53,395 Crywolf Charges&Fees 36,616 - 45,000 Sterling Bank Fees 4,316 - - Crywolf Refunds 1,360 - - Subtotal Law Enforcement System: 16,510,081 17,980,558 16,730,138 Jail System: Jail Contract 492,620 437,661 1,333,131 Jail-Geiger Corrections Center 127,520 - - Work Release(Geiger) 471,530 400,000 - Subtotal Jail System: 1,091,670 837,661 1,333,131 Other: Capital Outlays/Communications 243,670 273,004 271,154 Fines&Forfeitures State Remittance 974,099 873,000 1,057,363 Animal Control Contract 314,255 311,783 315,516 Non-Capital Equipment for JAG Grant 1,707 - - Non-Capital Equip for ARRA JAG Grant 1,946 - - Travel/Mileage 212 - - Building Replacement Costs 80,000 77,600 80,000 Nighttime Seatbelt Patrol Overtime 3,196 - - Hwy 27 Traffic Safety Overtime 4,799 - - X-52 DUI Overtime 7,891 - - Traffic Safety Emergency 5,565 - - Child Car Seat Overtime 3,587 - - Slow Down or Pay Up 6,677 - - Subtotal Other: 1,647,604 1,535,387 1,724,033 Total Public Safety 21,071,640 22,179,880 22,000,000 42 9/27/11 18,000,000 - 16,000,000 - 14,000,000 - 12,000,000 - 10,000,000 - 8,000,000 - 6,000,000 - 4,000,000 - 2,000,000 City of Spokane Valley 2012 Budgeted Contract Expenditures 1,071,588 7 582,643 430,074 16,422,754 84,970 73,419 1,333,131 315,516 District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Contract Contract Contract Management Maintenance Contract Contract Contract 43 9/27/11 Fund: 001 General Fund Spokane Valley Dept: 018 Operations &Administrative Services 2012 Budget 018 -Operations &Administrative Services The Operations &Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. As of 2007, the Legal Division costs will be included in the Executive and Legislative Support Division. 013 - Deputy City Manager Division The Deputy City Manager(DCM) supervises the Operations &Administrative Services Department, assists the City Manager in organizing and directing the other operations of the City and assumes the duties of the City Manager in his/her absence. Accomplishments for 2011 • Draft and implement a Strategic Communications Plan • Drafted- begin plan in 2012 • Provide media training for authorized spokespersons • Carryover to 2012 Goals • Explore opportunities for economic development •See Legislative and Executive/Legislative accomplishments • Involved all departments in implementation of a citywide comprehensive customer satisfaction program • Customer service request system completed • Communications Plan will be fully implemented upon approval • Help complete contract and purchasing procedures • A draft has been completed and is under review. • Propose service contract amendments to ease administration and allow control of costs • Accomplished. District court and precinct maintenance contracts to be revised to simplify administration and provide equitable cost distribution • Conduct biannual community survey • Survey completed. Results were available in early October. 44 9/27/11 Fund: 001 General Fund Spokane Valley Dept: 018 Operations &Administrative Services 2012 Budget 013- Deputy City Manager Division cont. Goals for 2012 • Provide media training for authorized spokespersons. • Involve all departments in updating and implementing Strategic Communications Plan. • Implement an interactive relationship with prosecution services allowing for comprehensive case management. • Add low cost alternatives to incarceration as options to meet the criminal justice goals of the City. • Begin planning ten year anniversary celebration for the year of 2013 toward promoting city identity for economic development, tourism, and to build community. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel- FTE Equivalents Deputy City Manager 1.0 1.0 1.0 Senior Administrative Analyst 1.0 1.0 1.0 Public Information Officer 1.0 1.0 1.0 Administrative Analyst 1.0 1.0 1.0 Administrative Assistant 2.0 0.0 1.0 Office Assistant I 1.0 1.0 1.0 Office Assistant II 1.0 1.0 1.0 Total FTEs 8.0 6.0 7.0 Intern 1.0 1.0 1.0 Budget Detail Salaries, Wages, & Benefits $415,269 $ 507,410 $ 600,149 Supplies 1,846 2,800 2,850 Services & Charges 27,669 49,730 55,885 Total Deputy City Manager Division $ 444,784 $ 559,940 $ 658,884 45 9/27/11 Fund: 001 General Fund Spokane Valley Dept: 018 Operations &Administrative Services 2012 Budget 014- Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The division is also responsible for generating and analyzing data related to the City's operations. The department prepares monthly, quarterly, and annual financial reports and budgets to ensure compliance with state laws. Accomplishments for 2011 • Implemented State Auditor recommendations. • Improved financial statement process and accuracy • Worked with the Community Development Department to search for and ultimately select the Paladin SmartGov permit tracking software. Began the conversion to the new software in late summer. • Replaced 63 personal computers that reached the end of their life cycle. • Upgraded SQL servers and domain controllers to 2008. • Rolled out WiFi at City buildings. • Began broadcasting and web streaming of City Council meetings. Goals for 2012 • Consider 2010 audit recommendations • Work towards continued improvement and accuracy in the financial statement preparation process. • Complete the installation of the Paladin SmartGov permit tracking software and work with the Community Development Department to monitor actual results against City expectations. • Work with the City Manager and Community Development to move the Permit Center into the main City Hall building and relocate Finance to another location in the building. Assist in negotiations for a revised building lease that is a consequence of the departmental relocations. • Evaluate existing City purchasing system and consider implementing a revision to procurement including the use of purchase requisitions and purchase orders. • Develop a system to audit sales tax receipts and ensure that sales taxes collected by businesses located in Spokane Valley are actually credited to the City as opposed to other municipalities. • Replace 30 personal computers that will reach the end of their life cycle. • Replace 3 servers that will reach the end of their life cycle. • Roll out Microsoft Office 2010. 46 9/27/11 Fund: 001 General Fund Spokane Valley Dept: 018 Operations &Administrative Services 2012 Budget 014- Finance Division cont. 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Finance &Admin Services Director 1.0 1.0 1.0 Accounting Manager 1.0 1.0 1.0 Accountant/Budget Analyst 4.0 4.0 4.0 Accounting Technician 2.0 2.0 2.0 IT Specialist 3.0 2.0 2.0 GIS/Database Administrator 1.0 1.0 1.0 Total FTEs 12.0 11.0 11.0 Intern 1.0 1.0 0.0 Budget Detail Salaries, Wages, & Benefits $ 840,309 $ 944,992 $ 1,011,932 Supplies 4,228 6,700 3,500 Services &Charges 107,467 62,650 31,675 Total Finance Division $ 952,004 $ 1,014,342 $ 1,047,107 47 9/27/11 Fund: 001 General Fund Spokane Valley Dept: 018 Operations &Administrative Services 2012 Budget 016 - Human Resources Division Human Resources (HR) is administered through the Deputy City Manager (DCM). The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. Accomplishments for 2011 • Created, tested and implemented the City's On-line Employment Application System • Met the AWC requirements to achieve the WellCity Award • Conducted and/or assisted in recruitment and selection to fill executive vacancies • Researched, reviewed and implemented a new employee performance management system •Assisted in the support of the implementation of on-line employee services Goals for 2012 • Explore AWC Retro Program for possible reductions in workman's compensation rates • Negotiate on behalf of the City to reach a successor labor contract agreement for 2013 • Review and revise City Website to increase service and functionality • Provide employee training in the areas of harrassment prevention and safe-driving. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Human Resource Manager 1.0 1.0 1.0 Human Resources Technician 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 Budget Detail Salaries, Wages, & Benefits $ 177,182 $ 182,500 $ 189,459 Supplies 1,052 1,967 1,847 Services & Charges 16,208 52,179 38,925 Total Human Resources Division $ 194,442 $ 236,646 $ 230,231 48 9/27/11 Fund:001 General Fund Spokane Valley Dept: 032 Public Works 2012 Budget 032-Public Works The Public Works Department oversees the City's transportation system,which includes construction and maintenance of streets and stormwater systems,operations and maintenance of traffic signs and signals and transportation planning. Accomplishments for 2011 • Designed and constructed funded capital projects. • Developed the 2012-2017 Six Year Transportation Improvement Plan. • Submitted grants for various capital projects Goals for 2012 • Implement approved capital projects. • Provide planning for development of update Transportation Improvement Plan. • Prepare and submit grant applications for capital projects. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel-FTE Equivalents Public Works Director 1.0 1.0 1.0 Administrative Assistant 2.0 2.0 2.0 Senior Engineer(CIP) 1.0 1.0 1.0 Senior Engineer 2.0 2.0 2.0 Assistant Engineer(CIP) 1.0 1.0 1.0 Limited Term Construction Inspector-Bridge 0.0 1.0 1.0 Maint./Construction Inspector(ROW) 1.0 0.0 0.0 Engineering Technician I 1.0 1.0 1.0 Engineering Technician II 2.0 2.0 2.0 Total FTEs 11.0 11.0 11.0 Budget Detail Salaries,Wages, & Benefits $ 610,394 $705,554 $ 754,769 Supplies 13,733 52,108 36,000 Services&Charges 73,483 134,955 103,750 Capital Outlay 6,346 - 7,000 Total Public Works $ 703,956 $ 892,617 $ 901,519 49 9/27/11 Fund: 001 General Fund Spokane Valley Dept: 050 Community Development-Administrative 2012 Budget Administrative Division The Administrative Division provides overall management and oversight of the Community Development Department including the permitting operation, long-range planning, development engineering, and code compliance and provides staff support through administration of the department's budget, provides administrative support and department training. Accomplishments for 2011 • Continued to provide department wide training to facilitate customer service, teamwork and efficiency • Provided staff support to the Planning Commission. • Provided training to support staff to cover the Planning Commission. • Co-filed Planning and Development Engineering files • Received Certified Floodplain Manager status • Began implementation of the roadmap for enhanced permitting Goals for 2012 • Implement customer service improvements for the department • Assist with new permitting software transition • Improve department website pages. • Continue work on permit process and customer service improvement plan including consolidation of Permit Center into City Hall. • Implement a document control system for documents and forms Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Community Development Director 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 Office Assistant I 1.0 0.5 1.0 Total FTEs 3.0 2.5 3.0 Budget Detail Salaries, Wages, & Benefits $ 278,014 $ 279,534 $ 292,643 Supplies 2,510 4,256 4,100 Services &Charges 3,711 22,259 12,000 Intergovernmental Payments 27,366 15,000 15,000 Total Building Division $ 311,601 $ 321,049 $ 323,743 50 9/27/11 Fund: 001 General Fund Spokane Valley Dept: 056 Community Development- Planning Division 2012 Budget Community Development Planning Division The Planning Division is responsible for providing professional policy guidance on land use issues to the City Council and Planning Commission. Planning staff participate at a regional level on issues such as annexations, growth targets, water quality, etc. It is also responsible for processing land use permits, reviewing environmentally sensitive areas, administering the State Environmental Protection Act and reviewing home occupation licenses. Accomplishments for 2011 • Completed the Shoreline Master Program Inventory and Goals and Policies. • Completed the Bike and Pedestrian Plan. •Worked on revisions to the Sprague/Appleway Subarea Plan as directed by Council. •Through the 2011 Comprehensive Plan Amendment Process, eliminated the Sprague Appleway Plan and processed the St John Vianney Comprehensive Map change request. • Continued to work with the region on UGA update process with hopeful adoption by end of 2011. • Began initial work on Economic Development Program. • Completed code amendments for chicken keeping and adult retail uses • Provided training to the Planning Commission on Roberts Rules of Order, permit processing. •Assisted with the ADA Inventory and Plan. • Implementation of the Permit Tracking Software. • Staff attended customer service training and other in-house training to make processes consistent. • Obtained a$125,000 grant to assist with the development of the Shoreline Master Program. • Started parking inventory for multi-tenant buildings in commercial corridors to facilitate tenant improvements. Goals for 2012 • Complete the Shoreline Master Program • Continue to work on Economic Development issues for the City • Complete the 2012 Comprehensive Plan update with a focus on the economic development information. • Continue to work on customer service and improvements to the permit process, including consolidation of the Permit Center into City Hall. • Complete parking inventory project. • 2012 Annual Comprehensive Plan amendments 51 9/27/11 Fund: 001 General Fund Spokane Valley Dept: 056 Community Development- Planning Division 2012 Budget Community Development Services - Planning Division Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Senior Planner 2.0 2.0 2.0 Planning Manager 1.0 1.0 1.0 Associate Planner 2.0 2.0 2.0 Assistant Planner 3.0 2.5 2.5 Planning Technician 1.0 1.0 1.0 Total FTEs 9.0 8.5 8.5 Budget Detail Salaries, Wages, & Benefits $ 720,832 $ 796,685 $ 822,895 Supplies 6,764 10,588 10,250 Services &Charges 81,415 141,100 86,100 Intergovernmental Services 54,675 75,000 75,000 Total Planning Division $ 863,685 $ 1,023,373 $ 994,245 52 9/27/11 Fund: 001 General Fund Spokane Valley Dept: 055 Community Development-Dev. Engineering 2012 Budget Community Development Enqineerinq Division Development Engineering provides the review and inspection for stormwater, access management and other public works improvements in development applications and provide policy recommendations for public works issues. Accomplishments for 2011 • Completed Hydrology Study for the Forker Draw Floodplain Study • Completed the Sprague/Appleway Business Directional Sign Update • Updated Floodplain and Grading permit Application Forms • Obtained National Floodplain Management Certification • Initiated and Completed the Hanson Industrial Development Agreement •Assisted with the Bike and Pedestrian Plan •Assisted with the ADA Inventory and Plan Goals for 2012 • Update Standard Plans of Street Standards • Continue work on permit process and customer service improvement plan including consolidation of Permit Center into City Hall. • Complete Mapping for the Forker Draw floodplain restudy. • Update Development Engineering's Webpage. Budqet Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Senior Engineer 1.0 1.0 1.0 Engineer 1.5 1.5 1.5 Assistant Engineer 1.0 0.0 0.0 Engineering Technician 2.5 1.5 1.5 Construction Inspector 1.0 1.0 1.0 Office Assistant I 1.0 1.0 1.0 Total FTEs 8.0 6.00 6.00 Budget Detail Salaries, Wages, & Benefits $ 485,976 $ 544,990 $ 578,346 Supplies 8,095 8,304 7,800 Services&Charges 40,919 71,276 49,650 Intergovernmental Payments 66,479 45,000 45,000 Total Building Division $ 601,470 $ 669,570 $ 680,796 53 9/27/11 Fund:001 General Fund Spokane Valley Dept: 057 Community Development-Building Division 2012 Budget Community Development Building Division The Building Division implements the Washington State Building Code. It is responsible for ensuring that buildings and structures comply with adopted building codes through technical plan review and inspection services. The Permit Center receives applications and coordinates the review and processing of permits. Code compliance staff enforce zoning and building regulations on a complaint-driven basis. ROW inspection program provides inspection services to assure the compliance with the RPCP and the durability and safety of work done in the public ROW. Accomplishments for 2011 • Evaluated Express permitting process resulting in a slightly expanded program and updated information forms. • Completed final legal steps on one abatement. Abatement action pending • Partnered with Spokane County on procurement process for new permit tracking/workflow system. System design and implementation anticipated to be complete by December 2011 • Partnered and coordinated with local builders, Spokane and Spokane County on the implementation of the 2009 Washington State Energy Code. • Completed, compiled and evaluated responses to ADA survey. Continuing work on report and transition plan. Expect to complete project by end of the year. • Participated in and completed initial work on City web-site update. Continuing work on fact checking Community Development website pages. • Finalized long-term interlocal agreement to provide building plan review service to Airway Heights. Goals for 2012 • Continue work on permit process and customer service improvement plan including consolidation of Permit Center into City Hall. • Complete code compliance procedure manual update with legal office. • Monitor and prepare updates for the ADA transition plan. • Maintain partnering efforts with Spokane and Spokane County. • Develop web-access for permit system with IT staff. 54 9/27/11 Fund:001 General Fund Spokane Valley Dept: 058 Community Development-Building Division 2012 Budget Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel-FTE Equivalents Building Official 1.0 1.0 1.0 Building Inspector II 4.0 3.0 3.0 Code Enforcement Officer BP 2.0 2.0 2.0 Construction Inspector 1.0 0.0 0.0 Senior Permit Specialist 1.0 1.0 1.0 Permit Specialist 2.0 2.0 2.0 Senior Plans Examiner 1.0 1.0 1.0 Plans Examiner 0.75 0.75 0.75 Maint/Const Inspector(ROW) 1.0 1.0 1.0 Office Assistant I 1.0 1.0 1.0 Total FTEs 14.75 12.75 12.75 Budget Detail Salaries,Wages, & Benefits $ 968,755 $ 999,983 $ 1,066,404 Supplies 26,107 40,479 35,300 Services&Charges 76,417 101,441 85,350 Intergovernmental Payments 47,890 65,000 65,000 Division 140 Bike&Ped MP-EECBG 50,766 - - Interfund Charges - 8,400 8,400 Total Building Division $ 1,169,935 $ 1,215,303 $ 1,260,454 55 9/27/11 Fund: 0 General Fund Spokane Valley Dept: 07 Parks & Recreation 2012 Budget 076 - Parks & Recreation The Parks and Recreation Department is composed of five divisions, the Administration and Park Maintenance Division, Recreation, Aquatics, Senior Center, and the CenterPlace Division. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation, and maintenance of parks and recreation facilities. 000 - Parks Administration & Maintenance Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2011 • Completed construction of Greenacres Park. • Constructed new picnic shelter at Terrace View Park. • Renovated turf& irrigation at south end of Mirabeau Point Park campus. • Intend to finalize Centennial Trail maintenance agreement. • Continued discussions on development of dog park. Goals for 2012 • Replace play equipment at Terrace View Park. • Bring new Greenacres Park online. • Begin development of a dog park. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel- FTE Equivalents Parks & Recreation Director 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 Budget Detail Salaries, Wages, & Benefits $ 192,316 $ 199,420 $ 202,978 Supplies 46,621 59,100 61,600 Services & Charges 647,942 677,250 781,050 Intergovernmental Services 10,379 10,000 11,000 Interfund Charges - 3,200 3,200 Total Parks Administration $ 897,258 $ 948,970 $ 1,059,828 56 9/27/11 Fund: 001 General Fund Spokane Valley Dept: 076 Parks & Recreation 2012 Budget 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and The City's Park system. Accomplishments for 2011 • Continued to provide Recreation Programs for a variety of ages. • Offered an Outdoor Summer Dodge Ball League with Spokane County and the City of Spokane. • Hosted Environmental Special Event&Tree Planting Event"Discovery Spring" at Discovery Playground. • Continued to partner with the City of Liberty Lake to jointly offer and advertise Recreation Programs. • Started to offer very successful "Mommy and Me" music program for preschool aged children and their parents. • In partnership with the Valley YMCA, hosted a Zumbathon event bringing over 300 people into CenterPlace. Goals for 2012 • Continue to partner and jointly offer programs with Liberty Lake, Spokane County and the City of Spokane • Create wellness and health service provider partnerships within the Community. • Solicit sponsorships for the summer outdoor movies Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Recreation Coordinator 1.0 1.0 1.0 Budget Detail Salaries, Wages, & Benefits $ 130,323 $ 145,365 $ 149,911 Supplies 4,051 10,943 9,250 Services &Charges 47,595 82,720 64,650 Interfund Charges 6,654 7,600 6,000 Capital Outlay - - - Total Parks Administration $ 188,623 $ 246,628 $ 229,811 57 9/27/11 Fund: 001 General Fund Spokane Valley Dept: 076 Parks& Recreation 2012 Budget 302-Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition,the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2011 • Worked with the "Make a Splash" campaign and Spokane Valley Partners to increase scholarship funding. • A rental package for swimming pools was developed. Goals for 2012 • Maintain full summer swimming program. Budqet Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Supplies $ 945 $ 3,000 $ 3,000 Services&Charges 419,789 426,250 439,250 Intergovernmental Services - - - $ 420,734 $ 429,250 $ 442,250 Total Aquatics Division 58 9/27/11 Fund:001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2012 Budget 304-Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2011 • Researched and organized information to complete a notebook at the Reeception Desk for Volunteers with numerous agencies and contact information that seniors request. Along with the notebook,on hand is The Senior Directory Resource Guide to Spokane and the Inland Northwest. • Hosted 3rd Annual Resource Fair/Senior Empowerment Exposition. There were 39 vendors and approximately 250 attendees. • New for 2011: Hospice Bereavement Group, Chair Massage, Mandela Art, SHIBA with Aging and Long Term Care of Eastern Washington assisting people with the best Medicare choice for their individual needs. • Continued to work with the Board of Directors regarding their training and educational opportunities. • provided training for front desk volunteers. • Advertised and offered activities and trips through other senior centers. Goals for 2012 • Assist the Board of Directors to be in compliance with the Washington State Department of Revenue regarding their non-profit status. • Continue to utilize the Wellness Center and offer more services. • Continue to work with the Retirement Communities to involve their residents in activities. • Continue outreach and involvement with the Washington State Association of Senior Centers. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel-FTE Equivalents Senior Center Specialist 1.0 1.0 1.0 Total FTEs 1.0 1.0 1.0 Intern 1.0 1.0 1.0 Budget Detail Salaries,Wages, & Benefits $ 69,848 $ 74,953 $ 77,320 Supplies 958 5,100 5,240 Services&Charges 2,737 8,900 10,400 Capital Outlay - 700 - Total Senior Center Division $ 73,543 $ 89,653 $ 92,960 59 9/27/11 Fund:001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2012 Budget 305-CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003, and was completed mid-year 2005. The project represents the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room(banquet facility), numerous meeting rooms, multi-purpose rooms, and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeast Washington and Northern Idaho. Accomplishments for 2011 • Developed a list of meeting planners to promote CenterPlace through target marketing. • Utilized CenterPlace marketing materials to promote tourism to Spokane Valley. • Enclosed patio area with a fence to add value to the great room rental. Encouraged diversity in our facility rentals by evaluating our forms and brochures for • language barriers. Goal for 2012 • Create an updated marketing plan for the next five years. This marketing plan will help create name recognition for CenterPlace and develop more corporate reservations. • Implement changes to our forms and brochures that would decrease language barriers and encourage diversity. • Continue to work with other agencies to promote tourism to Spokane Valley. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel- FTE Equivalents Customer Relations/Facilities Coordinator 1.0 1.0 1.0 Administrative Assistant 2.0 1.0 1.0 Office Assistant I 0.0 1.0 1.0 Custodian 2.0 0.0 0.0 Maintenance Worker 2.0 2.0 2.0 Total FTEs 7.0 5.0 5.0 Budget Detail Salaries, Wages, &Benefits $ 343,598 $ 370,955 $ 381,403 Supplies 70,411 70,952 78,876 Services&Charges 351,360 336,877 342,078 Interfund Charges 334,332 354,000 324,000 Total CenterPlace Division $ 1,099,701 $ 1,132,784 $ 1,126,357 60 9/27/11 Fund:001 General Fund Spokane Valley Dept: 090 General Government 2012 Budget 090-General Government The General Government Department comprises activities that encompass services to multiple departments. Included in this department are the costs of City Hall and related utilities, management information services, insurance costs, miscellaneous city intergovernmental costs and capital equipment costs that benefit more than one department, and outside agency funding. Outside agencies provide needed public services on behalf of the City. The outside agencies must provide an annual report of how the money was spent. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail General Citywide Costs Accounting&Audit Services $ 67,061 $ 95,000 $ 90,000 Advertising 212 - - Merchant Charges(Bankcard Fees) 18,273 25,000 25,000 Copier 18,502 20,000 20,000 Economic Development-Site Selector 9,973 15,000 15,000 Election Costs - 30,000 80,000 Employee Recognition Safety&Bicycle Safety 2,192 8,000 10,000 EECBG Utilities Partnering Program 1,542 - - Equipment Repair&Maintenance 33,241 30,000 35,000 Gas,Oil,&Tires 553 - - General Operating Leases:Computers 29,847 60,000 45,000 IT Support-Network 78,521 160,000 100,000 Miscellaneous 1,154 15,000 15,000 Non Capital Comp.soft/hardware 21,082 - 30,000 Office and Operating Supplies 13,827 20,000 20,000 Office Supplies 2,077 - - Other Governmental Services - 25,000 - Postage 2,611 20,000 5,000 Printing and Binding 2,142 5,000 5,000 Non Capital Office Furniture&Equip. 749 Registrations 1,784 2,000 2,000 Small Tools&Minor Equipment 1,224 - 1,500 Software Licenses and Maintenance 11,812 100,000 55,000 Telephone/DSL Charges 29,022 25,000 30,000 Vehicle Rental 6,613 12,000 7,000 Taxes&assessments 4,923 7,000 7,000 Web Site Services 3,000 - - Interfund If Risk Mng. Insurance premium 502 318,000 319,000 319,000 Interfund Loan to Street Fund(winter weather reserve) - - - Interfund Transfer to Capital Projects 100,000 - - Interfund Transfer to Street Capital 2011+ - 500,000 - Interfund Transfer to full paveback-Fund 303 929,048 1,500,000 89,500 Interfund Transfer to Parks Capital Fund - 100,000 100,000 Facilities Facility Repairs&Maintenance 1,375 5,000 30,000 Computer Software/Hardware 6,898 - - Computer Software/Hardware Replacement - - - Office Furniture&Equipment - 65,000 35,000 Energy Conservation Improvement - 50,000 - ADA Inventory - - - City Hall Leasing Costs: City Hall Rent 452,602 465,000 480,000 Leasehold Improvements - - - 61 9/27/11 Fund:001 General Fund Spokane Valley Dept: 090 General Government 2012 Budget 090-General Government Budget Summary-continued Outside Services Alcohol Treatment 23,176 23,000 25,000 City Economic Development - 3,000 75,000 Community Survey 92 - - Professional Services-Project Access 20,000 - - Memberships-SRTC 34,300 - - Records Management 27,474 100,000 70,000 Requests from Outside Agencies-Economic Development 60,000 114,000 105,000 Requests from Outside Agencies-Social Services 53,985 45,000 60,000 Spokane County Air Pollution Authority 115,084 117,000 117,000 Voter Registrations 57,736 62,000 62,000 Contingency&Reserves Contingency/Emergency(1%of recurring expenditures) - - 346,600 Broadcasting Council meetings - 46,000 - PERS/L&I Set Aside - 100,000 50,000 Contingency - 330,750 134,000 $ 2,561,707 $ 4,618,750 $ 2,695,600 * Estimated ending balance of$18,599,813 was removed from 2010 budget 62 9/27/11 Fund: 101 Street Fund Spokane Valley Dept: 042 2012 Budget 101 -Street Fund The Street Operating Program is established to provide efficient and safe movement of both motorized and non-motorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient interconnect to the regional transportation system. Maintenace work includes snow and ice control, street pavement repairs, traffic signals and signs, landscaping and vegetation control and many other street maintenance and repair activities. Accomplishments for 2011 • Updated the 2011 Street Master Plan. • Optimized traffic signals on selected corridors. • Applied for grants and work with various schools to install flashing beacons at crosswalks. • Renewed Contracts with private contractors for street maintenance services. • Purchased street maintenance shop and facility. • Completed LED traffic signal upgrades supported by funds from Federal Energy Efficiency and Conservation Block Grant Program. Goals for 2012 • Optimize traffic signals on selected corridors . • Apply for grants and work with various schools to install flashing beacons at crosswalks. • Renew Contracts with private contractors for street maintenance services. • Continue with the development and implementation of a winter operations program. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel-FTE Equivalents Senior Engineer-Traffic 1.0 1.0 1.0 Public Works Superintendent 1.0 1.0 1.0 Maintenance/Construction Inspector 1.0 1.5 1.5 Assistant Engineer-Traffic/Planning 2.0 1.0 1.0 Senior Engineer(Planning/Grants) 0_0 0_0 0_0 Total FTEs 5.0 4.5 4.5 Interns 1.0 1.0 1.0 Budget Detail Salaries, Wages, & Benefits $ 326,561 $ 433,931 $ 522,142 Supplies 65,712 72,200 72,200 Services &Charges 2,679,369 3,807,296 3,910,321 Capital Outlay 35,092 45,000 40,000 Intergovernmental Payments 732,584 947,000 847,000 Interfund Charges and End Fund Bal 73,975 77,900 39,600 Total Street Fund $ 3,913,293 $ 5,383,327 $ 5,431,263 63 9/27/11 Fund: 103 Trails & Paths Fund Spokane Valley Dept: 103 2012 Budget 103 -Trails & Paths Fund The Trails & Paths Fund accounts for the receipt and expenditure of the State-Levied Motor Vehicle Fuel Tax distributed to the City in accordance with State RCW 47.30.050. These revenues originate from .42% of Motor Vehicle Fuel Tax attributable to Street Maintenance. These funds are restricted for constructing new trails and paths throughout the City. $0 Fund: 105 Hotel/Motel Fund Spokane Valley Dept: 105 2012 Budget 105- Hotel/Motel Fund The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of two percent on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourist promotion, acquisition or operation of tourism-related facilities, and marketing of special events and festivals designed to attract tourists. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Tourism Promotion $ 362,302 $ 500,000 $ 400,700 Interfund Transfers -#001 37,500 - 30,000 Total Hotel/Motel Fund $ 399,802 $ 500,000 $ 430,700 64 9/27/11 Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley Dept: 120 2012 Budget 120 - CenterPlace Operating Reserve Fund The CenterPlace Operating Reserve Fund was established to provide an emergency revenue source for the recently completed facility. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Reserve for CenterPlace Operations $ - $ - $ - Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley Dept: 121 2012 Budget 121 - Service Level Stabilization Reserve Fund The Service Level Stabilization Reserve Fund was established to provide an emergency revenue source to maintain service levels in the event of a downturn in the local economy. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Reserve For Service Level Stabilization 65 9/27/11 Fund: 122 Winter Weather Reserve Fund Spokane Valley Dept: 122 2012 Budget 122 - Winter Weather Reserve Fund The Winter Weather Reserve Fund was established to provide emergency services during an unusually harsh winter. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Reserve for Winter Weather $ - $ 505,000 $ - Fund: 123 Civic Facility Replacement Fund Spokane Valley Dept: 122 2012 Budget 123 - Civic Facility Replacement Fund This fund was created to set aside money for the eventual replacement of CenterPlace and the Police Precinct Building on East Sprague. Source of funds is an annual transfer from the General Fund. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Reserve for Facility Replacement 66 9/27/11 Fund:204 Limited Tax General Obligation - Debt Service Fund Spokane Valley Dept: 204 2012 Budget 204- Limited Tax General Obligation - Debt Service Fund The LTGO - Debt Service Fund collects and distributes monies received and paid for long-term debt obligations. Revenue to this fund consists of money received from the Public Facility District and City revenue, which will be used to pay annual debt obligations on outstanding bonds. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Debt Service on Mirabeau Bonds $ 421,987 $ 460,000 $ 432,320 Debt Service on Street Bonds 183,586 225,000 185,303 Total Debt Service Fund $ 605,573 $ 685,000 $ 617,623 67 9/27/11 Fund: 301/302 Capital Projects & Special Capital Projects Funds Spokane Valley 2012 Budget 301/302 - Capital Projects & Special Capital Projects Funds These funds account for the collection and expenditure of the real estate excise tax levied on all sales of real estate. The tax is levied in two phases of a quarter of a percent each. The first quarter percent of the real estate excise tax (REET 1) must be spent on capital improvements identified in a capital improvements plan. This REET 1 tax is accounted for in the Capital Projects Fund 301. The second quarter percent (REET 2) may only be levied by cities that are planning under the Growth Management Act. These funds must be used for a capital project. The REET 2 tax is accounted for in the Special Capital Projects Fund 302. Revenues accumulated in these funds will be used as matching funds for construction projects and will be transferred to other Capital Project Funds. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget 301 - Capital Proiects Fund Intergovernmental Services $ 899,565 $ 901,098 $ 363,627 Interfund Transfer-out - #204 91,978 112,500 92,652 Interfund Transfer-out - #303 - - - Interfund Transfers - - - Total Capital Projects Fund $ 991,543 $ 1,013,598 $ 456,279 302 - Special Capital Proiects Fund Interfund Transfer-out - #204 $ - $ 112,500 $ 92,651 Interfund Transfer-out - #303 - 897,393 1,448,059 Interfund Transfer-out - #307 - 41,176 - Interfund Transfer-out - #308 - 150,000 - Interfund Transfers 594,536 - - Total Special Capital Projects Fund $ 594,536 $ 1,201,069 $ 1,540,710 68 9/27/11 Fund: 303 Street Capital Projects Fund Spokane Valley 2012 Budget 303-Street Capital Projects Fund The Street Capital Projects Fund accounts for monies used to finance the 6-year Transportation Improvement Plan. Revenues are transfers from the Capital Projects Fund, Special Capital Projects Fund, and the Stormwater Fund. Expenditures are often for matching funds for Transportation Improvement Board and other grants. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Road Design&Construction Projects 24th Ave-Sullivan to 22nd - - 278,520 Argonne Road-190 to Trent 22,587 581,886 802,792 Broadway @ Argonne&Mullen PCC, (PE, RW) - 271,000 138,150 Broadway Avenue Safety Project Pines-Park 74,127 834,000 - Broadway Ave. Rehabilitation proj#2 949 - - Broadway/Sullivan PCC Intersection 723,739 - - Greenacres Trail-Design - - 60,000 In-House Design-Sidewalk Infill - - 398,250 Indiana/Sullivan Intersection PCC 54,061 1,171,200 - Indiana Avenue Extension-3600'e/o Sullivan 189,479 200,000 - Mansfield Ave. Connection - 488,000 738,000 Mission Ave-Flora to Barker(PE&RW) - - 300,000 Park Road-#2(PE Only)-Broadway to Indiana 87,146 35,000 - Pines(SR27)ITS Improvement SRTC 06-26 3,721 1,843,221 1,766,201 Pines/Mansfield 110,178 450,000 463,312 2009 ADA Improvements 96,449 - - Sprague Resurface-E'green to Sull.ADA 2,946 - 1,582,000 Sidewalk&Transit Stop Accessibility - - 182,290 Spokane Valley-Millwood Trail - - 447,000 Sullivan Euclid PCC PE, ROW - 163,000 26,289 Sullivan Rd W Bridge Replacement - - 600,000 STEP Projects 1,213,837 1,900,000 - Misc. Road Projects-Safety 72,849 - - Sullivan/Sprague PCC 957,843 - - University Rd/l-90 Overpass Study - - 284,000 WSDOT Urban Ramp Projects 45,000 - - Contingency - 500,000 1,500,000 Total Street Capital Projects Fund $ 3,654,911 $ 8,437,307 $ 9,566,804 69 9/27/11 Fund: 304 Mirabeau Point Capital Project Fund Spokane Valley Dept: 304 2012 Budget 304 - Mirabeau Point Capital Project Fund Mirabeau Point is a multi-use regional project located at 2426 Discovery Place which will be operated by the City. The bond sale proceeds were spent in 2003, 2004, and 2005. CenterPlace provides space for a Conference Center Wing, Senior Center Wing and a Great Room Wing. The portion of CenterPlace used for the Conference Center Wing and Great Room Wing is being developed as a "regional facility" as defined in RCW 36.100 and 35.57.020. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Transfer to Civic Facility Replacement Fund $ - $ - $ - Reserve for Replacement - - - Construction in Progress - - - Total Mirabeau Point Project Fund - $ - $ - Fund: 306 CD Block Grant Fund Spokane Valley Dept: 306 2012 Budget 306 -CD Block Grant Fund Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Transfer to Street Capital Projects (303) $ - $ - $ - Transfer to Capital Grant Fund - - - Total CD Block Grant Fund 70 9/27/11 Fund: 307 Capital Grants Fund Spokane Valley Dept: 307 2012 Budget 307 -Capital Grants Fund The Capital Grants Fund accounts for capital improvement projects funded partially by grant proceeds from other governmental agencies, such as Transportation Improvement Board, Spokane Transit Authority, Surface Transportation Program, and Community Development Block Grant. Revenues to this fund are from grant proceeds and transfers from other special revenue funds. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail 44th Ave Pathway: Woodruff Rd. to Sands Rd. $ 360,234 $ 5,000 $ - Broadway Ave. Rehab- Bates to Slvn 4,986 - - Appleway/Sprague/Dishman ITS 190-Dishman-066 2,880 50,000 - Argonne Road Overlay- Indiana to Montgomery 2,931 - - Broadway Ave- Moore to Flora 1,626,735 150,000 - Miscellaneous - 129 - Total Capital Grants Fund $ 1,997,766 $ 205,129 $ - Fund: 308 Barker Bridge - Federal Grant Fund Spokane Valley Dept: 308 2012 Budget 308 - Barker Bridge - Federal Grant Fund The Barker Bridge- Federal Grant Fund was created to account for the revenues and expenditures associated with the Barker Road Bridge Replacement Project. This project was funded by BRAC grant proceeds and City match cost approximately $11,600,000 over the course of the several years. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Barker Road Bridge Reconstruction $ 1,248,352 $ 71 9/27/11 Fund: 309 Parks Capital Projects Fund Spokane Valley Dept: 309 2012 Budget 309-Parks Capital Projects Fund The Parks Capital Projects Fund is specifically designated for Parks and Recreation Capital improvements. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Contingency $ 55,106 $ 100,000 $ 50,000 Greenacres Park - 1,559,036 - Terrace View Park Shelter - $ 80,000 $ - Terrace View Park Play Equipment 23,489 - 120,000 Valley Mission Park - - - Discovery(Universal) Park 39,133 -191,305 - - Total Parks Capital Project Fund 309,032 1,739,036 170,000 Fund: 311 Civic Facilities Capital Projects Fund Spokane Valley Dept: 311 2012 Budget 310-Civic Facilities Capital Projects Fund The Civic Buildings Capital Projects Fund is an allocated reserve of monies specifically designated for future construction of Civic Facilities. The 2011 costs are for full width paveback above newly installed county sewer lines and street capital projects. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Transfer to General Fund 946,914 2,000,000 - Total Civic Buildings Capital Fund $ 946,914 $ 2,000,000 $ - 72 9/27/11 Fund: 311 Street Capital Improvement 2011+ Spokane Valley Dept: 311 2012 Budget 311 -Street Capital Improvement 2011+ This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. In the 2011 Budget the City Council made the decision to make an initial transfer of$500,000 from the General Fund to this Fund#311. In addition, the Council made the decision to transfer from the General Fund an additional amount equal to 40%of the General Fund's audited fund balance at December 31, 2010. The 2010 ending fund balance was $27,461,703 which resulted in an additional 2011 transfer of$584,681 (computed as ($27,461,703-$26,000,000)x 40%). In the 2012 Budget the City is appropriating all money estimated to be available for street related capital improvement projects. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Street Capital Improvement 2011+ $ - $ - $ 1,086,881 Total Street Capital Improvement Fund - - 1,086,881 73 9/27/11 Fund:402 Stormwater Management Fund Spokane Valley Dept: 402 2012 Budget 402-Stormwater Management Fund The Stormwater Management fund accounts for receipt and expenditure of the Stormwater fee. This fee is levied on an annual basis based upon a number of equivalent residential units attached to the parcel. The stormwater funds are used for stormwater management, maintenance and construction of the City's stormwater system. Accomplishments for 2011 • Designed/Constructed stormwater improvements at over 20 locations throughout the City •Completed/implemented major tasks associated with the State mandated Phase II Stormwater Permit. •Completed initial assessment work on State mandated Underground Injection Control Program (due 2013). •Aquired maintenance property for future decant facility. •Completed stormwater assessment rolls, updated the commercial impervious surfaces map. • Bid contracts for Landscaping,and Structure Cleaning Services. •Secured grant dollars to support sweeping and structure cleaning operations. Goals for 2012 • Further refine structure inspection program and cleaning(vactoring)intervals •Complete Underground Injection Control(UIC)Assessment/Testing(due early 2013) • Begin designing projects and/or securing property for Stormwater Capital Improvements •Continue work on receiving permits for,and design,a vactor liquid decant facility. • Begin work to eliminate stormwater discharges to surface waters of the state from city streets. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel-FTE Equivalents Engineer 1.0 1.0 1.0 Engineering Technician II 1.0 1.0 1.0 Assistant Engineer 1.0 1.0 1.0 Maintenance/Construction Inspector 1.0 1.5 1.5 Total FTEs 4.0 4.5 4.5 Interns 2.0 2.0 1.0 Budget Detail Salaries,Wages, &Benefits $ 344,654 $ 418,000 $ 438,614 Supplies 26,358 43,100 32,540 Services&Charges 885,284 1,341,905 1,242,720 Intergovernmental Services 50,289 146,640 23,000 Capital Outlays 275,120 300,000 400,000 Interfund Transfers/Unassigned Ending FB 62,016 - 16,567 Total Stormwater Fund $ 1,643,721 $ 2,249,645 $ 2,153,441 74 9/27/11 Fund:403 Aquifer Protection Area Spokane Valley Dept: 403 2012 Budget 403-Aquifer Protection Area The Aquifer Protection Area Fund was created in 2011 to account for aquifer protection area fees collected by Spokane County and remitted to the City. Historically, Spokane County has collected the fee from local residents and expended the proceeds on projects in Spokane Valley. By mutual agreement, beginning in 2011 all monies collected by the County are now remitted to the City for use in City directed projects that will protect the aquifer. We estimate the fees will generate annual revenue of approximately$500,000. Neither the 2011 or 2012 City Budgets have appropriated any of the annual revenues or fund balance for projects. When appropriate projects are identified in 2012,the budget will be amended to accommodate the expected expenditures. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Facilities $ - $ - $ - Total Aquifer Protection Area 75 9/27/11 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2012 Budget 501 - Equipment Rental & Replacement Fund The Equipment Rental & Replacement Fund (ER&R) accounts for the cost of maintaining and replacing City vehicles and equipment for all City departments. The ER&R fund is an Internal Service fund. The fund accumulates the resources for vehicle and equipment replacements in the fund. The funds or departments using the vehicle or equipment pay the scheduled replacement fee. Replacement funds are being collected on the telephone system, computer network system, desktop computers, and vehicles. Maintenance and service charges for copiers, telephones, and the internet are also charged to funds through this department. The fund also finances and administers a fleet of pool cars for use by City departments. Goals for 2011 • Combine this fund in the General Fund with funding intact. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Computer replacement lease - Software/Hardware replacement - - - Vehicle Replacement - - All other - 209,000 - Total ER&R Fund $ - $ 209,000 $ - 76 9/27/11 Fund: 502 Risk Management Fund Spokane Valley Dept: 502 2012 Budget 502 - Risk Management Fund The City of Spokane Valley Risk Management Fund is established to account for insurance costs, claims settlement and administration of a Risk Management Safety Program. This fund also accounts for the funding of unemployment claims through the State of Washington. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Interfund Transfer-#001 $ 309,724 $ 319,000 $ 319,000 Total Risk Management Fund $ 309,724 $ 319,000 $ 319,000 77 9/27/11 Department Capital Outlay Description City of Spokane Valley Capital Expenditures for 2012 FTA through 301 302 Surface Congestion Spokane Various 2012 Real Estate Real Estate Transportation Management Transit WA Dept.of Grant Propsed Budget Excise Tax 1 Excise Tax 2 Program Air Quality Authority TIB:SP BR Ecology EECBG Sources City Funds 303 Street Capital Fund CIP# Road Design&Construction Projects 0146 24th Ave Sidewalk Adams to Sullivan $ 278,520 0060 Argonne Road-190 to Trent 802,792 0142 Broadway @ Argonne&Mullan PCC int,(PE/RW) 138,150 0148 Greenacres Trail-Design 60,000 0149 In-House Design-Sidewalk Infill 398,250 Mansfield Ave.Connection 738,000 0123 Mission Ave-Flora to Barker(PE&RW) 300,000 0061 Pines(SR27)ITS Improvements 1,766,201 0005 Pines Mansfield 463,312 0154 Sidewalk&Transit Stop Accessibility 182,290 0145 Spokane Valley-Millwood Trail 447,000 0115 Sprague Ave.Resurfacing-Evergreen to Sullivan 1,582,000 0155 Sullivan Rd W Bridge Replacement 600,000 0141 Sullivan Rd/Euclid PCC(PE/RW) 26,289 University Rd/I-90 Overpass Study 284,000 Contingency 1 1,500,000 303 Street Capital Fund Subtotal Grants 46,540 18,650 238,437 144,600 79,050 100,000 39,090 463,312 36,458 188,000 120,000 3,549 34,000 60,000 240,000 119,500 260,910 447,000 1,394,000 22,740 756,252 316,200 638,000 1,527,764 250,000 145,832 133,920 480,000 60,000 3,000 1,200,000 $ 9,566,804 363,627 1,448,059 309 Parks Capital Projects Terrace View Park Play Equipment $ 120,000 Contingency 1 50,000 309 Parks Capital Projects $ 170,000 402 Stormwater Fund 2 0150 Sullivan Rd.Bridge Drain Retrofit $ 204,889 402 Stormwater Fund $ 204,889 Total Capital Expenditures 2,244,150 3,488,216 145,832 133,920 480,000 - 63,000 1,200,000 204,889 204,889 $ 9,941,693 $ 363,627 $ 1,448,059 $ 2,244,150 $ 3,488,216 $ 145,832 $ 133,920 $ 480,000 $ 204,889 $ 63,000 $ 1,200,000 1 Contingency amount is to cover unforseen overruns,costs related to projects that were expected to complete in 2011 and the costs of projects that have not yet had funding sources identified. 2 Amounts not assigned to a city fund or a grant source will be paid by fund project is listed under. 78 9/27/11 City of Spokane Valley FTE Count by Year 2012 Budget 2010 2011 Budget 2011 Budget 2012 Authorized Changes to Authorized Interns Proposed Interns Department FTEs FTEs FTEs for 2011 FTEs for 2012 Executive & Legislative Support City Manager 5.0 5.0 (1.0) 5.0 Legal 3.0 3.0 2.0 3.0 3.0 Operations &Administrative Services: Deputy City Manager 8.0 (2.0) 6.0 1.0 7.0 1.0 Finance 12.0 (1.0) 11.0 1.0 11.0 Human Resources 2.0 2.0 2.0 Public Works 11.0 11.0 11.0 Planning &Community Development: Admin 3 3.00 3.00 Engineering 8 (2.0) 6.00 6.00 Planning 9 (0.5) 8.50 8.50 Building 14.75 (2.0) 12.75 12.75 Parks & Recreation: Parks Admin 2.0 2.0 2.0 Recreation 1.0 1.0 1.0 Senior Center 1.0 1.0 1.0 1.0 1.0 CenterPlace 7.0 (2.0) 5.0 5.0 Street Fund 5.0 (0.5) 4.5 1.0 4.5 1.0 Stormwater Fund 4.0 0.5 4.5 2.0 4.5 1.0 TOTAL 95.75 (9.50) 86.25 7.00 87.25* 7.00 ** *No change in staffing level from 2011. Actual Authorized position count in 2011 was 87.25 **The intern count is not reported as a full-time equivalent employee (2,080 hours) but instead simply represents the number of individuals working in a given deaprtment. 79 9/27/11 2011 Work Force Comparison: The 29 Washington Communities with a Population of 100,000 or Less CITY POPULATION FULL-TIME PART-TIME Bellingham 81 ,070 748 30 Yakima 91 ,630 690 18 Renton 92,590 647 19 Redmond 55,150 594 25 Olympia * 46,780 No Response No Response Richland 49,090 466 30 Kirkland 49,020 436 28 Auburn 70,705 408 4 Bremerton 38,790 332 21 Lynnwood 35,860 329 13 Kennewick 74,665 327 7 Federal Way 89,370 289 17 Longview 36,730 286 9 Bothell 33,720 281 14 Pasco 61 ,000 277 8 Puyallup 37,240 275 20 Lacey 42,830 247 3 Walla Walla 31 ,670 241 15 Marysville 60,660 238 10 Lakewood 58,190 235 9 Issaquah 30,690 228 24 Edmonds 39,800 207 6 Mount Vernon 31 ,940 184 22 Wenatchee 32,090 177 5 Shoreline 53,200 127 15 Spokane Valley* 90,110 87 5 Sammamish 46,940 66 4 Burien 47,660 64 12 University Place 31 ,170 45 7 AVERAGE 305 16 Source: Association of Washington Cities Survey: 2011 Full Time 8/31/2011 * Not Calculated in Average 80 9/27/11 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE 2012 Salary Schedule Effective 1/1/2012 Position Title Grade 2012 Range City Manager Unclassified Deputy City Manager 21-22 8,888.29 - 12,661.08 City Attorney 21 8,671.50 - 11,395.08 Community Development Director 21 8,671.50 - 11,395.08 Finance Director 21 8,671.50 - 11,395.08 Public Works Director 21 8,671.50 - 11,395.08 Parks and Recreation Director 19 7,199.37 - 9,230.79 Human Resources Manager 18 6,480.26 - 8,307.29 Planning Manager 18 6,480.26 - 8,307.29 Building Official 18 6,480.26 - 8,307.29 Senior Engineer-Capital Projects, Development 18 6,480.26 - 8,307.29 Deputy City Attorney 18 6,480.26 - 8,307.29 Senior Engineer-Traffic,CIP Planning/Grants 17 5,831.91 - 7,476.25 Accounting Manager 17 5,831.91 - 7,476.25 City Clerk 16 5,248.20 - 6,728.20 Engineer 16 5,248.20 - 6,728.20 Senior Plans Examiner 16 5,248.20 - 6,728.20 Public Works Superintendent 16 5,248.20 - 6,728.20 Senior Administrative Analyst 16 5,248.20 - 6,728.20 Senior Planner 16 5,248.20 - 6,728.20 Associate Planner 15 4,724.02 - 6,055.80 CenterPlace Coordinator 15 4,724.02 - 6,055.80 Assistant Engineer 15 4,724.02 - 6,055.80 IT Specialist 15 4,724.02 - 6,055.80 Engineering Technician II 15 4,724.02 - 6,055.80 GIS/Database Administrator 15 4,724.02 - 6,055.80 Human Resource Analyst 14 4,251.88 - 5,450.64 Accountant/Budget Analyst 14 4,251.88 - 5,450.64 Administrative Analyst 14 4,251.88 - 5,450.64 Assistant Planner 14 4,251.88 - 5,450.64 Building Inspector II 14 4,251.88 - 5,450.64 Plans Examiner 14 4,251.88 - 5,450.64 Public Information Officer 14 4,251.88 - 5,450.64 Engineering Technician I 14 4,251.88 - 5,450.64 Senior Permit Specialist 14 4,251.88 - 5,450.64 Maintenance/Construction Inspector 13-14 3,826.38 - 5,450.64 Recreation Coordinator 13-14 3,826.38 - 5,450.64 Customer Relations/Facilities Coordinator 13 3,826.38 - 4,905.37 Code Enforcement Officer 13 3,826.38 - 4,905.37 Building Inspector I 13 3,826.38 - 4,905.37 Planning Technician 13 3,826.38 - 4,905.37 Deputy City Clerk 12-13 3,445.00 - 4,905.37 Senior Center Specialist 12-13 3,445.00 - 4,905.37 Human Resources Technician 12-13 3,445.00 - 4,905.37 Administrative Assistant 11-12 3,099.55 - 4,414.73 Permit Specialist 11-12 3,099.55 - 4,414.73 Accounting Technician 11-12 3,099.55 - 4,414.73 Maintenance Worker 11-12 3,099.55 - 4,414.73 Office Assistant II 10-11 2,789.41 - 3,973.46 Custodian 10 2,789.41 - 3,575.28 Office Assistant I 9-10 2,510.78 - 3,575.28 *The pay grades for positions not represented by the Union are 2.5%lower than reflected above as they were not increased by the 2.5%COLA on January 1,2011 81 9/27/11 CITY OF SPOKANE VALLEY Glossary of Budget Terms Accrual Basis — A basis of accounting Capital Improvement — Expenditures in which revenues and expenditures are related to acquisition, expansion or recorded at the time they occur as rehabilitation of an element of the opposed to when cash is actually government's physical plant; sometimes received or spent. referred to as infrastructure. Appropriation — A legal authorization Capital Outlay— Fixed assets that have granted by the City Council to make general value of $5,000 or more and expenditures and to incur obligations for have a useful economic lifetime of more a specific purpose. than one year. Assessed Valuation — The valuation set Capital Project — Major construction, upon real estate and certain personal acquisition, or renovation activities property by the County Assessor as a which add value to government's basis for levying property taxes. physical assets or significantly increase their useful life, also called capital Authorized Positions — Employee improvements. positions, which are authorized in the adopted budget, to be filled during the Capital Projects Fund—A fund created year. to account for all resources and expenditures used for the acquisition of Bond — A long-term promise to repay a fixed assets except those financed by specified amount (the face amount of the enterprise funds. bond) on a particular date (the maturity date). The most common types of bonds Contingency — A budgetary reserve set are general obligation revenue bonds. aside for emergencies or unforeseen Bonds are primarily used to finance expenditures not otherwise budgeted. capital projects. Contractual Services — Services Budget—A plan of financial activity for rendered to a government by private a specified period of time (fiscal year or firms, individuals, or other governmental biennium) indicating all planned agencies. revenues and expenses for the budget period. Debt Service — Payment of interest and principal on borrowed money according Budget Message — The opening section to a predetermined payment schedule. of the budget that provides the City Council and the public with a general Department — The basic unit of service summary of the most important aspects responsibility, encompassing a broad of the budget, changes from the current mandate of related service and previous years, and the views and responsibilities. recommendations of the Mayor. 82 9/27/11 Division — Can be a subunit of a that define accepted accounting department which encompasses a principles. substantial portion of the duties assigned to a department (e.g. Building Division GASB — The Governmental Accounting in the Planning and Community Standards Board, established in 1985, is Development Department). the current standard-setting board for governmental GAAP. Encumbrance — The commitment of appropriated funds to purchase an item General Fund—The principal operating or service. To encumber funds means to fund of the City used for general set aside or commit funds for a specified governmental operations. Taxes and future expenditure. fees that generally have no restriction on their use support it. Expense — Charges incurred (whether paid immediately or unpaid) for General Obligation (G.O.) Bonds — operations, maintenance, interest or This type of bond is backed by the full other charges. faith, credit and taxing power of the government issuing it. Face Value — The amount of principal that must be paid at maturity for a bond Indirect Cost—A cost necessary for the issue. functioning of the organization as a whole, but which cannot be identified Fiscal Year — A twelve-month period with a specific product, function or designated as the operating year for activity. accounting and budgeting purposes in an organization. Infrastructure — The physical assets of a government (e.g. streets, water, sewer, Full-time Equivalent Position (FTE) — public buildings, and parks). A full-time or part-time position converted to the decimal equivalent of a Interfund Transfers — The movement full-time position based on 2,080 hours of monies between funds of the same per year. For example, a part-time governmental entity. person working 20 hours per week would be equivalent of 0.5 of a full-time Levy — To impose taxes for the support position. of the governmental activities. Fund—A fiscal entity with revenues and Long-term Debt— Debt with a maturity expenses that are segregated for the of more than one year after the date of purpose of carrying out a specific issuance. purpose or activity. Mission Statement—A broad statement GAAP — Generally Accepted of the intended accomplishment or basic Accounting Principles. Uniform purpose of a program. minimum standards for financial accounting and recording, encompassing Modified Accrual Accounting — A the conventions, rules, and procedures basis of accounting in which 83 9/27/11 expenditures are accrued but revenues Revenue — Sources of income financing are accounted for when they become the operations of government. measurable and available. Since this type of accounting basis is a Taxes—Compulsory charges levied by a conservative financial approach, it is government for the purpose of financing recommended as the standard for most services performed for the common governmental funds. benefit. This term does not include specific charges made against particular Operating Budget — The portion of the persons or property for current or budget that pertains to daily operations permanent benefits such as special that provide basic governmental assessments. Neither does the term services. include charges for services rendered only to those who pay, for example, Ordinance — A formal legislative sewer service charges. enactment by the City Council. If it is not in conflict with any higher form of Unreserved Fund Balance — The law, such as a statute or constitutional portion of a fund's balance that is not provision, it has the full force and effect restricted for a specific purpose and is of law within the boundaries of the available for general appropriation. municipality to which it applies. User Charges — The payment of a fee Program — The smallest organization for direct receipt of a public service by that delivers a specific set of services. A the party who benefits from the service. program may be an entire department; or if a department encompasses Vision Statement — A short statement significantly diverse responsibilities or that conveys the big picture of the large work forces, a single department organization. It is general in scope, not may be divided into two or more restricting. It answers the question programs. "Why?" Reserve — An account used to either set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution — A special or temporary order of a legislative body—an order of a legislative body requiring less legal formality than an ordinance or statute. Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. 84 9/27/11 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2011 Department Director Approval: El Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST DATE VOUCHER NUMBERS: TOTAL AMOUNT 08-16-2011 3643—3464 $59,695.13 08-17-2011 23634—23683 (refunds) $2,379.00 08-19-2011 23684—23708 $65,088.14 08-23-2011 23709—23736 (minus 23729); 815110011 $342,868.19 08-23-2011 23737—23738 $448.75 08-26-2011 23739—23757 $138,460.43 08-26-201 1 23758—23802 $303,524.36 09-01-2011 5316—5338 (refunds) $2,874.40 09-07-2011 23803-23815 (minus 2381I); 8311100015 $2,081,891.40 09-07-2011 23816; 902110014 $574,150.38 09-07-2011 3663-3681; 23817-23821 $221,070.99 09-07-2011 23822-23 837 $180,052.71 09-09-2011 23838-23877; 9071 10129 $84,185.87 09-13-2011 23878-23911 $111,962.79 09-16-2011 23912-239389 $228,994.89 GRAND TOTAL: $4,397,647.43 RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS Voucher Lists vchlist Voucher List Page: 1 0811612011 4:44:49PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 3643 8/19/2011 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben39619 001.231.14. 401A:Payment 21,662.80 Total: 21,662.80 3644 8/19/2011 000682 EFTPS Ben39621 001.231.11. FEDERAL TAXES:Payment 31,694.08 Total: 31,694.08 3645 8/19/2011 000145 VANTAGEPOINT TRANSFER AGENTS,457 PIS Ben39623 101.231.18. 457 DEFERRED COMPENSATION:Payn 5,311.58 Total: 5,311.58 3646 8/19/2011 000162 VANTAGE TRANSFER AGENTS,401AEXEC Pt Ben39625 001.231,14. 401 EXEC PLAN:Payment 1,026.67 Total: 1,026.67 4 Vouchers for bank code: apbank Bank total: 59,695.13 4 Vouchers in this report Total vouchers: 59,695.13 I,the undersigned,do certify under penalty of perjury. that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 1 vchlist 08/17/2011 3:23:50PM Voucher List Page: 1 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23634 8/17/2011 002740 ALTERNATE CARE LLC REFUND 001.058,059 PERMIT REFUND: PROJECT#0918 39.65 Total : 39.65 23635 8/17/2011 002752 ARCHITECTURAL VENT REFUND 001.058.059 PERMIT REFUND: PERMIT#10092; 79.30 Total : 79.30 23636 8/17/2011 000030 AVISTA REFUND 001.058.059 PERMIT REFUND: PROJECT#0932 39.65 Total : 39.65 23637 8/17/2011 002754 B DAVIS INC REFUND 001.058.059 PERMIT REFUND: PERMIT#09178( 39.65 Total : 39.65 23638 8/17/2011 002753 BAKER CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#09176; 79.30 Total : 79.30 23639 8/17/2011 002755 BEN PETERSON CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: REFUND#0901E 39.65 Total: 39.65 23640 8/17/2011 001041 CAPSTONE CONSTRUCTION CO INC REFUND 001.058.059 PERMIT REFUND: PRMIT#093693 39.65 Total : 39.65 23641 8/17/2011 002758 CJ MORRISON CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#093200 39.65 Total : 39.65 23642 8/17/2011 002759 CONSTASSOC OF SPOKANE REFUND 001.058.059 PERMIT REFUND: PER#094078,093 118.95 Total : 118.95 23643 8/17/2011 002760 CORRELL RECONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#09402 39.65 Total : 39.65 23644 8/17/2011 002761 DIVCON INC REFUND 001.058.059 PERMIT REFUND:PERMIT#092011 39.65 Total : 39.65 23645 8/17/2011 002764 EAGLEPOINT CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#09101; 39.65 Total : 39.65 23646 8/17/2011 002765 ELCON CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#10089: 79.30 Page: 1 vchlist 08/17/2011 3:23:50PM Voucher List Page: 2 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23646 8/17/2011 002765 002765 ELCON CONSTRUCTION (Continued) Total : 79.30 23647 8/17/2011 002766 ETCO CONSTRUCTION REFUND 001.058.059 PERMIT REFUND:PERMIT#09070 39.65 Total : 39.65 23648 8/17/2011 002741 FIRST TEAM CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PROJECT#1006 39.65 Total : 39.65 23649 8/17/2011 001990 GARCO CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#09137 39.65 Total : 39.65 23650 8/17/2011 002768 GEMINI REMODELING REFUND 001.058.059 PERMIT REFUND: PERMIT#10040( 39.65 Total : 39.65 23651 8/17/2011 002742 GRAHAM CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PROJECT#0936 39.65 Total : 39.65 23652 8/17/2011 002743 HARLAN DOUGLASS REFUND 001.058.059 PERMIT REFUND: PERMIT#09326: 39.65 Total : 39.65 23653 8/17/2011 002762 HARTER, DANIEL REFUND 001.058.059 PERMIT REFUND: PERMIT#10025; 39.65 Total : 39.65 23654 8/17/2011 002744 HAWLEY CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#09009' 39.65 Total : 39.65 23655 8/17/2011 002763 HEINEMAN, DONALD REFUND 001.058.059 PERMIT REFUND: PERMIT#09112: 39.65 Total : 39.65 23656 8/17/2011 002769 INLAND WA LLC REFUND 001.058.059 PERMIT REFUND: PERMIT#10065; 79,30 Total : 79.30 23657 8/17/2011 002745 INTERMOUNTAIN NW ST REFUND 001.058.059 PERMIT REFUND: PERMIT#09341; 39.65 Total : 39.65 23658 8/17/2011 002771 LINN-DOUGLAS CONST REFUND 001.058.059 PERMIT REFUND: PERMIT#100944 39.65 Total : 39.65 23659 8/17/2011 002770 LINQUISTARCHITECTS REFUND 001.058.059 PERMIT REFUND: PERMIT#09397( 39.65 Page: 2 vchlist 08/17/2011 3:23:50 PM Voucher List Page: 3 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23659 8/17/2011 002770 002770 LINQUIST ARCHITECTS (Continued) Total : 39.65 23660 8/17/2011 002772 LYDIG CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#09355E 79.30 Total : 79.30 23661 8/17/2011 002773 MACDONALD CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#10061( 39.65 Total : 39.65 23662 8/17/2011 002746 MAKWIL CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#09168( 39.65 Total : 39.65 23663 8/17/2011 002774 MANDERE CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#09160: 79.30 Total : 79.30 23664 8/17/2011 002748 MCGRATH, ROE REFUND 001.058.059 PERMIT REFUND: PERMIT#09393( 39.65 Total : 39.65 23665 8/17/2011 002747 MERIDIAN CONSTRUCTION REFUND 001.058.059 PERMIT REFUND:PERMIT#09299( 39.65 Total : 39.65 23666 8/17/2011 002775 MO'S CONSTRUCTION REFUND 001.058.059 PERMIT REFUND:PERMIT#:09166 39.65 Total : 39.65 23667 8/17/2011 002776 ONE SPOKANE REFUND 001.058.059 PERMIT REFUND:PERMIT#09261f 39.65 Total : 39.65 23668 8/17/2011 002777 PANCO CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#10063( 39.65 Total : 39.65 23669 8/17/2011 002767 PHILLIPS, G CRAIG REFUND 001.058.059 PERMIT REFUND: PERMIT#09041( 39.65 Total : 39.65 23670 8/17/2011 002778 REMODEL SPOKANE REFUND 001.058.059 PERMIT REFUND:PERMIT#09261( 39.65 Total : 39.65 23671 8/17/2011 002779 RND ARCHITECTS REFUND 001.058.059 PERMIT REFUND: PERMIT#092114 39.65 Total : 39.65 23672 8/17/2011 002749 RYLAND CARTER CONST REFUND 001.058.059 PERMIT REFUND:PERMIT#09037 39.65 Page: 3 vchlist 08/17/2011 3:23:50PM Voucher List Page: 4 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 23672 8/17/2011 002749 002749 RYLAND CARTER CONST (Continued) Total : 39.65 23673 8/17/2011 002780 SCHAFER GENERAL CONST REFUND 001.058.059 PERMIT REFUND: PER#100360,10( 118.95 Total : 118.95 23674 8/17/2011 002781 SCHMIDT CONTRACTORS REFUND 001.058.059 PERMIT REFUND:PERMIT#100855 39.65 Total : 39.65 23675 8/1712011 002750 SHAMROCK CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#091125. 39.65 Total: 39.65 23676 8/17/2011 002782 SILVEY CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#09162: 39.65 Total : 39.65 23677 8/17/2011 002785 SODORFF,WESLEY REFUND 001.058.059 PERMIT REFUND: PERMIT#09248: 39.65 Total : 39.65 23678 8/17/2011 002685 TAMARACK RIDGE CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#10004' 39.65 Total : 39.65 23679 8/17/2011 002783 WALKER CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#09351E 39.65 Total : 39.65 23680 8/17/2011 002784 WAYNCO CONSTRUCTION REFUND 001.058.059 PERMIT REFUND: PERMIT#091141 39.65 Total : 39.65 23681 8/17/2011 002757 WHITE, CHRIS REFUND 001.058.059 PERMIT REFUND: PERMIT#09049, 39.65 Total : 39.65 23682 8/17/2011 002786 WRIGHT BROS SUNROOM REFUND 001.058.059 PERMIT REFUND: PERMIT#09028; 39.65 Total : 39.65 23683 8/17/2011 002751 YOST MOONEY&PUGH CONST REFUND 001.058.059 PERMIT REFUND: PERMIT#10073E 39.65 Total : 39.65 50 Vouchers for bank code: apbank 50 Vouchers in this report Bank total: 2,379.00 Total vouchers : 2,379.00 Page: 4 vchlist 08/19/2011 1:58:42PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor 23684 8/19/2011 001081 ALSCO 23685 8/19/2011 000334 ARGUS JANITORIAL LLC 23686 8/19/2011 000030 AVISTA 23687 8/19/2011 000841 BC!CREATIVE INC 23688 8/19/2011 000918 BLUE RIBBON LINEN SUPPLY INC 23689 8/19/2011 002572 CINTAS CORPORATOIN 23690 8/19/2011 000619 COSTCO MEMBERSHIP 23691 8/19/2011 002389 DIRECTPOS 23692 8/19/2011 000246 EAST SPOKANE WATER DIST#1 23693 8/19/2011 000839 GENERAL FIRE EQUIP CO 23694 8/19/2011 000011 GREATER SPOKANE VALLEY 23695 8/19/2011 000741 HONEY BUCKETS Invoice July 2011 INV006373 July 2011 July 2011 10385 50014202 606671249 111753460281 10838 10879 July 2011 Fees 0013830 0015079 206368 1-328847 Fund/Dept Description/Account 001.016.000 FLOOR MATS: PRECINCT 001.016.000 JANITORIAL SVCS:JULY 2011 Total : 001.076.300 UTILITIES: PARKS MASTER AVISTA 101.042.000 UTILITIES: PW MASTER AVISTA Total : 001.076.305 WEB HOSTING PKG:CENTERPLAC Total : Total : 001.076.305 LINEN SERVICE AND SUPPLY AT C Total : 001.076.305 SUPPLIES AT CENTERPLACE Total : 001.090,000 ANNUAL MEMBERSHIP RENEWAL: Total : 001.076.302 SERVICE CALL AT PARK ROAD PO 001.076.302 WORK ON PARK ROAD POOL PHO Total : 101.042.000 FEES NOT PAID ON JULY 2011 BILL Total : 001.076.305 MAINTENANCE AT CENTERPLACE 001.076.305 FIRE EXTINGUISHER SERVICE:CE Total : 001.076.305 ANNUAL MEMBERSHIP DUES: CP Total: Amount 40.78 40.78 2,165.23 2,165.23 17,294.97 22,014.91 39,309.88 200.00 200.00 12.78 12.78 48.92 48.92 100.00 100.00 59.79 152.18 211.97 24.00 24.00 129.35 69.30 198.65 375.00 375.00 001.076.300 HONEY BUCKET RENTAL:PARKS 154.00 Page: 1 vchlist 08/19/2011 1:58:42PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account 23695 8/19/2011 000741 000741 HONEY BUCKETS 23696 8/19/2011 000388 IRVIN WATER DIST.#6 23697 8/19/2011 001944 LANCER LTD 23698 8/19/2011 000132 MODERN ELECTRIC WATER CO 23699 8/19/2011 002592 PURE FILTRATION PRODUCTS 23700 8/19/2011 000415 ROSAUERS 23701 8/19/2011 000189 SILVERWOOD THEME PARK INC. 23702 8/19/2011 000323 SPOKANE CO UTILITIES 23703 8/19/2011 000324 SPOKANE CO WATER DIST#3 23704 8/19/2011 000295 VALLEYFEST 23705 8/19/2011 000167 VERA WATER&POWER (Continued) July 2011 July 20911 0418803 July 2011 July 2011 7654 10-42150 3-38230 27497 August 2011 July 2011 2011 July 2011 23706 8/19/2011 000038 WASTE MANAGEMENT OF SPOKANE 1211087-2681-5 1211088-2681-3 Total: 001.076.300 UTILITIES: PARKS 101.042.000 UTILITIES: PW 001.076.305 PRESENTATION FOLDERS: CP Total : Total: 101.042.000 UTILITIES: PW 001.076.302 UTILITIES: PARKS 001.076.305 SUPPLIES: CENTERPLACE Total: Total : 001.076.305 SUPPLIES FOR SUMMER CAMP 001.076.301 SUPPLIES FOR SUMMER CAMP Total : 001.076.301 SUMMER DAY CAMP FIELD TRIP 8/ Total : 001.076.302 SPOKANE COUNTY SEWER 101.042.000 WATER CHARGES: PW Total: Total : 402.402.000 VALLEYFEST BOOTH REGISTRATIC Total: 101.042.000 UTILITIES:JULY 2011 Total: 001.076.305 WASTE MGMT:CENTERPLACE 001.016.000 WASTE MGMT: PRECINCT Amount 154.00 214.24 67.50 28t74 1,123.96 1,123.96 8,358.59 5,124.59 13,483.18 109.77 109.77 7.68 42.79 50.47 1,754.67 1,754.67 1,728.72 1,728.72 132.71 132.71 25.00 25.00 2,431.48 2,431.48 737.22 285.27 Page: 2 vchlist 08/19/2011 1:58:42PM Voucher List Page: 3 Spokane Valley Bank code: apbank Voucher Date Vendor invoice Fund/Dept Description/Account Amount 23706 8/19/2011 000038 000038 WASTE MANAGEMENT OF SPOKAN (Continued) Total : 1,022.49 23707 8/19/2011 001409 WORLD CLASS COMMUNICATfONS 110800223 001.076.305 ANSWERING SERVICE:CP 22.00 Total : 22.00 23708 8/19/2011 001074 ZEE MEDICAL 0161455033 001.076.301 MEDICAL SUPPLIES FOR SUMMER 80.74 Total : 80.74 25 Vouchers for bank code: apbank 25 Vouchers in this report I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Bank total : 65,088.14 Total vouchers: 65,088.14 Page: 3 vchlist 08123/2011 1:24:01 PM Voucher List Spokane Valley Page: 1 Bank code: Voucher 23709 23710 23711 23712 23713 23714 23715 23716 23717 apbank Date Vendor Invoice 8/23/2011 000958 AAA SWEEPING, LLC 8/23/2011 000694 AVISTA UTILITIES 8/23/2011 000863 CENTURY WEST ENG CORP 8/23/2011 001780 CLC ASSOCIATES, INC 8/23/2011 001771 DOLLAR RENT A CAR 8/23/2011 002308 FINKE, MELISSA 8/23/2011 001447 FREE PRESS PUBLISHING INC 8/23/2011 000696 MITEL BUSINESS SYSTEM, INC 46410-A 46411 28595 232548 32859 JULY 2011 AUGUST 2011 36716 36718 92838691 8/23/2011 001035 NETWORK DESIGN&MANAGEMENT 20261 20266 20267 20268 23718 8/23/2011 000652 OFFICE DEPOT INC. 572725396001 573043659001 573278713001 Fund/Dept 402.402.000 402A02.000 001.058.057 101.042.000 303303.112 001.090.000 001.076.301 001.013.000 001.058.056 001.090.000 001.090.000 001.090.000 001.090.000 001.090.000 Description/Account 001.090.000 001.076.000 - 001.076.304 2011 VACTORING SERVICES CONT 2011 STREET SWEEPING SREVICE Tota I : LICENSE FEES 2011 TIP SERVICES Total : Total : SURVEY SERVICES FOR PROJECT Total : CAR RENTALS INSTRUCTOR PAYMENT LEGAL PUBLICATION LEGAL PUBLICATION NEW PHONE Total : Total : Total : Total : SYSTEM MONTHLY MAINTENANCE SPARE HARD DRIVE FOR VLS STO WATCHGUARD 3G EXTENDER SENTINEL RACK MOUNT STANDAR Total : BROADCASTING HARDWARE SUPPLIES:CP OFFICE SUPPLIES: CP Total : Amount 28,719.10 15,214.83 43,933.93 2,588.70 2,588.70 5,367.34 5,367.34 11,076.50 11,076.50 619.01 619.01 456.50 456.50 51.20 73.10 124.30 221.20 221.20 5,297.50 252.67 215.65 1,047.00 6,812.82 291.21 37.48 236.92 565.61 Page: 1 vch l ist 08/23/2011 1:24:01 PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor invoice 23719 8/23/2011 001073 PATRIOT SALES, INC. 23720 8/23/2011 002424 PITNEY BOWES GLOBAL 23721 8/23/2011 001089 POE ASPHALT PAVING, INC. 23722 8/23/2011 002193 QSCEND TECHNOLOGES, INC 23723 8/23/2011 000064 SCHIMMELS,GARY 23724 8/23/2011 000235 SECURE SHRED 23725 8/23/2011 001892 SKILLINGS CONNOLLY iNC 23726 8/23/2011 002817 SOCCERTOTS SPOKANE 2166 1428301-AU11 JULY 2011 4599 EXPENSES 68786 7392 AUGUST 2011 AUGUST2011 23727 8/23/2011 002815 SPOKANE CO COMMUNITY SERVICES 14500213 23728 8/23/2011 000090 SPOKANE CO INFO SYSTEMS 23730 8/23/2011 002718 STEELE,JOSHUA 50307196 Fund/Dept Description/Account 303.303.113 #113-INDIANA&SULLIVAN TRAFF Total : 001.090.000 AUGUST 2011:POSTAGE METER R Total : Amount 101 XJ42.000 2011 STREETAND STORMWATER Total : 001.018.013 WEB APPLICATIONS DESIGN&PRI Total : 001.011.000 MILEAGE REIMBURSEMENT:SCHII Total : 001.090.000 SHREDDING CHARGES Total : 001.032.000 RIGHT-OF-WAY POLICIES& PROCE Total : 001.076.301 SOCCER INSTRUCTOR PAYMENT 001.076.301 SOCCER INSTRUCTOR PAYMENT Total : 001.090.000 1ST QTR 2011: EXCISE&LIQUOR" Total : 001.018.013 COUNTY IT SUPPORT 834287288 August 2011 August 2011 AUGUST 2011 303.303.112 001.076.301 001.076.301 001.076.301 Total : INDIANA AVE. EXT SERVICE CONTI Total : INSTRUCTOR PAYMENTS:TENNIS INSTRUCTOR PAYMENT:TENNIS INSTRUCTOR PAYMENT:TENNIS 1,192.44 1,192.44 275.00 275.00 237,185.14 237,185.14 110.00 110.00 86.58 86.58 99.18 99.18 547.50 547.50 384.00 384.00 768.00 5,816.74 5,816.74 16,404.11 16,404.11 229:45 219.30 44.8 192.00 384.00 96.00 Page: 2 vch l ist 08/23/2011 1:24:01 PM Voucher List Page: 3 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23730 8/23/2011 002718 002718 STEELE,JOSHUA (Continued) Total : 672.00 23731 8/23/2011 001895 TAYLOR ENGINEERING INC 7 303.303.112 TAYLOR ON CALL PE AND CN CON- 2,093.99 Total : 2,093.99 23732 8/23/2011 002306 TERRELL, LANDSCAPE ARCHITECT, MIC 655 309.309.144 TERRACE VIEW SHELTER ARCHITE 385.00 Total : 385.00 23733 8/23/2011 000014 TYLER TECHNOLOGIES, INC. 52448 001.090.000 HR MA1NT SUPPORT 293.49 Total : 293.49 23734 8/23/2011 002625 WA STATE PARKS&REC COMM, LANDS CIP 0150 402.402.150 SULLIVAN BRIDGE DRAIN PROJEC 2,000.00 Total : 2,000.00 23735 8/23/2011 000089 XO COMMUNICATIONS 0244918284 001.090.000 INTERNET/DATA LINES:JULY 2011 279.14 Total : 279.14 23736 8/23/2011 001885 ZAYO BANDWIDTH LLC JUNE 2011 001.090.000 DARK FIBER LEASE 242.39 Total : 242.39 815110011 8/15/2011 002244 AOT PUBLIC SAFETY CORPORATION SPLVLY-19 001.016.000 CRY WOLF CHARGES:JUNE 2011 2,651.58 Total : 2,651.58 29 Vouchers for bank code: apbank Bank total : 343,316.94 29 Vouchers in this report Total vouchers : 343;34 3-k2,4 (5'6". \9 Page: 3 vchlist 08/23/2011 4:25:43PM Voucher List Spokane Valley Page: 1 Bank code: Voucher 23737 23738 apbank Date Vendor 8/23/2011 000694 AVISTA UTILITIES 8/23/2011 000694 AVISTA UTILITIES 2 Vouchers for bank code: apbank 2 Vouchers in this report I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Invoice 295287293 834287288 Fund/Dept Description/Account 303.303.112 INDIANAAVE. EXT SERVICE CONTF Total : 303.303.112 INDIANAAVE. EXT SERVICE CONTF Total : Bank total : Total vouchers : Amount 229.45 229.45 219.30 21 9.30 448.75 448.75 Page: 1 vchlist 08/26/2011 1:35:42PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice 23739 8/26/2011 001606 BANNER BANK 23740 8/26/2011 000918 BLUE RIBBON LINEN SUPPLY INC 23741 8/26/2011 001880 CROWN WEST REALTY LLC 23742 8/26/2011 002389 DIRECTPOS 23743 8/26/2011 000839 GENERAL FIRE EQUIP CO 23744 8/26/2011 002413 HAYES, CHRISTINE 23745 8/26/2011 001576 KENDALL,KAREN 23746 8/26/2011 001002 M&L SUPPLY CO., INC. 23747 8/26/2011 001684 MARKETING SOLUTIONS NW 0618 4064 4458 4720 8861 9250655 9252586 S0015494 S0015525 S0015574 30 11022 23055 Expenses Expense S100053886.001 CP 8/3/11 Media CP 8/3/11 P&P CP 8/3/11 Postage CP 8/3/11 Postage Fund/Dept 001.011.000 001.058M50 001.011.000 001.090.000 001.076.301 001.076.305 001M76.305 001.076.305 001.076.305 001.076.305 101M42.000 001.076.302 001.076.305 001.013.015 001.058.056 001.076.300 001.076.305 001.076.305 001.076.301 001.076.305 Description/Account AUG 2011:0618 AUGUST 2011:4064 AUG 2011:4458 AUGUST 2011:4720 AUG 2011:8861 Total : LINEN SUPPLY AND SERVICE AT C LINEN SUPPLY AND SERVICE AT C LINEN SUPPLY AND SERVICE AT C LINEN SUPPLY AND SERVICE AT C LINEN SUPPLY AND SERVICE AT C Total : CAM CHARGES: MAINT FACILITY Total : SERVICE/LABOR TERRACE VIEW I: Total : FIRE EXTINGUISHER SERVICE:CE Total : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : Total : SUPPLIES AT CENTERPLACE Total : ADVERTISING:CP ADVERTISING FOR CP POSTAGE FOR ADVERTISING:CP Postage for Mailers Sent Aug 5 Amount 65.00 1,557.81 411.94 1,633.50 1,531.35 5,199.60 138.97 313.07 147.72 27.18 253.48 880.42 230.21 230.21 114.14 114.14 293.49 293.49 27.20 27.20 356.36 356.36 205.19 205.19 2,051.00 945.00 587.00 2,271.00 Page: 1 vchlist 08126/20/1 1:35:42 P M Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account 23747 8/26/2011 001684 001684 MARKETING SOLUTIONS NW (Continued) 23748 8/26/2011 000193 NORTHWEST CHRISTIAN SCHOOL INC 2nd Qtr 2011 CAM September 2011 5.26745 3828526 August 2011 August 2011 23749 8/26/2011 000415 ROSAUERS 23750 8/26/2011 000709 SENSKE LAWN&TREE CARE INC. 23751 8/26/2011 000710 SPOKANE CO BAR ASSOC 23752 8/26/2011 001281 SPOKANE VALLEY ARTS COUNCIL 23753 8/26/2011 001083 STANDARD PLBG HEATING CONTROLS 29730 29839 23754 8/26/2011 002306 TERRELL, LANDSCAPE ARCHITECT, MIC 641 23755 8/26/2011 000295 VALLEYFEST 1400 1401 23756 8/26/2011 000038 WASTE MANAGEMENT OF SPOKANE 0053661-1518-5 23757 8/26/2011 000541 WONDERLAND NORTHWEST INC. 19 Vouchers for bank code: apbank August 2011 001.090.000 001.090.000 001.076.301 001.076300 001.013.015 001.090.000 001.076.305 001.016.000 001.076.000 105.105.000 105.105.000 402.402.000 001.076.301 2ND QTR CAM CHARGES CITY HALL RENT Total: Total: SUPPLIES FOR SUMMER CAMP Total : CONTRACT MAINT: MAY 2011 Total : BAR ASSOCIATION DUES:CARY Dl Total : 2011 REIMBURSEMENT:OUTSIDE Total: ANNUAL MAINT CONTRACT:CP JULY 2011 MONTHLY MAINT PRECI Total : SIGN DEVELOPMENT Total : LODGING TAX 2011 REIMBURSEME LODGING TAX 2011 REIMBURSEME Total : JULY 2011 Total : SUMMER DAY CAMP FIELD TRIP 8/ Total : Bank total: 19 Vouchers in this report Total vouchers: Amount 5,854.00 1,985.24 38,416.84 40,402.08 32.07 32.07 48,215.08 48,215.08 105.00 105.00 5,000.00 5,000.00 7A49.90 537.48 7,987.38 3,608.25 3,608.25 5,187.00 11,200.00 16,387.00 1,980.28 1,980.28 1,582.68 1,582.68 138,460.43 138,460.43 Page: 2 vchlist 08/26/2011 1:42:26PM Voucher List Spokane Valley Page: 1 Bank code: Voucher 23758 23759 23760 23761 23762 23763 23764 23765 23766 23767 23768 apbank Date Vendor Invoice Fund/Dept Description/Account 8/26/2011 000648 ABADAN 8/26/2011 002816 ABLE CLEAN-UP TECHNOLOGIES 8/26/2011 001107 ADVANCEDTRAFFIC PRODUCTIONS 8/26/2011 001310 ARROW CONCRETE&ASPHALT 8/26/2011 000694 AVISTA UTILITIES 8/26/2011 002544 CAR QUEST AUTO PARTS STORES 8/26/2011 002562 CD'A METALS 158774 303.303.063 14561 101.042.000 4129 101.042.136 4179 101.042.136 92278 101.042.000 CIP 0112 303.303.112 1921-107072 101.042.000 1921-107327 101.042.000 1921-107464 101.042.000 1921-107572 101.042.000 1921-107838 101.042.000 352492 101.042.000 001.090.000 256975 RI 309.309.079 308546 101.042.000 RE-313-ATB 10809058 101.042.000 8/26/2011 002469 COMMUNITY MINDED ENTERPRISES AUGUST 2011 8/26/2011 002641 CXT INCORPORATED 8/26/2011 000683 DAVID EVANS&ASSOCIATES 8/26/2011 000734 DEPT OF TRANSPORTATION BINDING: BROADWAY AVE SAFETY Total : HAZARD WASTE Total : CIP#0136-TRAFFIC SIGNAL LED F CIP#0136-TRAFFIC SIGNAL LED Total : STREET MAINT SUPPLIES Total: AVISTA ELECTRIC SVC EXT AGREE Total : SHOP MAINT TOOLS AND EQUIPME SHOP MAINT TOOLS AND EQUIPME SHOP MAINT TOOLS AND EQUIPME SHOP MAINT TOOLS AND EQUIPME SHOP MAINT TOOLS AND EQUIPME Total : SUPPLES: PW Total : CAPITAL REIMBURSEMENT#1 Total : GREENACRES PARK RESTROOM Total : 2011 TRAFFIC ENGINEERING SER\ Total : STATE ROUTE ROADWAY MAINT Amount 773.09 773.09 1,088.93 1,088.93 5,646.84 2,395.34 8,042.18 67.39 67.39 3,606.30 3,606.30 4.07 6.21 11.54 6.61 15.06 43.49 379.95 379.95 28,987.76 28,987.76 98,219.15 98,219.15 4,497.50 4,497.50 3,962.4.3 Page: 1 vch l ist 08/26/2011 1:42:26PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account 23768 8/26/2011 000734 DEPT OF TRANSPORTATION 23769 8/26/2011 000912 DEX MEDIA WEST 23770 8/26/2011 001232 FASTENAL CO PURCHASING 23771 8/26/2011 001447 FREE PRESS PUBLISHING INC 23772 8/26/2011 000007 GRAINGER 23773 8/26/2011 002181 HEWLETT-PACKARD 23774 8/26/2011 002518 INLAND PACIFIC HOSE&FITINGS 23775 8/26/2011 002522 KOEGEN EDWARDS LLP (Continued) RE-313-ATB10809063 101.042.000 SIGNAL&ILLUMINATION MAIN Total : AUGUST 2011 001.076.304 AUGUST 2011 001.076.305 idlew76520 101.042.000 1DLEW76524 101.042.000 IDLEW76535 101.042.000 IDLEW76551 101.042.000 36692 36753 36756 36757 36758 36759 96125 96283 9601612501 9606369354 9607662187 9608696069 9608696077 49902069 458327 1845 101.042.000 001.013.000 001.013.000 001.058.056 001.058.056 001.013.000 402.402.000 402.402.000 402.402.000 101.042.000 101.042.000 001.032.000 101.042.000 001.058.057 101.042.000 001.013.015 ADVERTISING:SENIOR CENTER ADVERTISING: CP SUPPLIES: PW SUPPLIES:PW SUPPLIES: PW SUPPLIES:PW LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL NOTICE LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : Total : SMALL TOOLS&EQUIPMENT: PW SMALL TOOLS&EQUIPMENT: PW SMALL TOOLS&EQUIPMENT: PW SMALL TOOLS&EQUIPMENT: PW SMALL TOOLS&EQUIPMENT: PW Total : SERVER FOR NEW PERMITTIG SYI Total : SUPPLIES: PW Total : PROFESSIONAL SVCS: LUPA(1) Amount 10,080.86 14,043.29 38.10 154.70 192,80 57.77 40.23 178.49 158.27 434.76 91.20 61.10 79.90 71.40 79.90 25.00 88.00 88.00 584.50 5.14 333.70 162.16 20.35 219.53 740.88 3,479.17 3,479.17 318.53 318.53 6.10 Page: 2 vch list 08/26/2011 1:42:26PM Voucher List Page: 3 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23775 8/26/2011 002522 KOEGEN EDWARDS LLP (Continued) 1846 001.013.015 PROFESSIONAL SVCS: LUPA(2) 0.10 1847 001.013.015 PROFESSIONAL SVCS: SHORELIN 527.40 1848 001.013.015 PROFESSIONAL SVCS: PONDERO; 125.20 1849 001.013.015 PPROFESSIONAL SVCS:ECONOMI( 2.80 1850 001.013.015 PROFESSIONAL SVCS: GENERAL 3,929.30 Total : 4,590.90 23776 8/26/2011 000387 MODEL IRRIGATION DIST.#18 003035 402.402.000 STORM DRAIN TEST 89.00 Total : 89.00 23777 8/26/2011 002203 NAPAAUTO PARTS 663078 101.042.000 SHOP MAINT TOOLS&EQUIPMEN1 8.65 664179 101.042.000 SHOP MAINT TOOLS&EQUIPMEN1 141.94 Total : 150.59 23778 8/26/2011 000662 NAIL BARRICADE&SIGN CO 73436 101.042.000 D.G.BUMP: PW 330.45 73600 001.032.000 FIREBEAM ROTATOR 213.05 Total : 543.50 23779 8/26/2011 000616 NEW HORIZONS COMPUTER LEARNING 30762 001.018.014 WINDOWS TRAINING: B.MILLER 1,500.00 Total : 1,500.00 23780 8/26/2011 002709 NORTHWEST HOSE&FITTINGS 367912-001 101.042.000 SUPPLIES: PW 372.26 Total : 372.26 23781 8/26/2011 000652 OFFICE DEPOT INC. 1370473245 001.011.000 OFFICE SUPPLIES:OUTSIDE AGEI' 48.72 1374114088 001.018.013 OFFICE SUPPLIES:ADMIN 9.73 573698766001 001.032.000 OFFICE SUPPLIES: PW 14.77 Total : 73.22 23782 8/26/2011 000881 OXARC SSQ3441 101.042.000 SUPPLIES: PW 597.99 SSQ4079 101.042.000 SUPPLIES: PW 81.36 Total : 679.35 23783 8/26/2011 001604 PACIFIC NW PAPER 124596 001.090.000 COPY PAPER 1,459.84 Total : 1,459.84 23784 8/26/2011 000119 PLESE PRINTING 1330049334-347 001.011.000 BUSINESS CARDS 167.35 Page: 3 vchlist 08/26/2011 1:42:26PM Voucher List Page: 4 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23784 8/26/2011 000119 000119 PLESE PRINTING (Continued) Total : 167.35 23785 8/26/2011 000019 PURRFECT LOGOS, INC. 27996 101.042.000 LETTERS:PW 20.00 Total : 20.00 23786 8/26/2011 000322 QWEST AUGUST 2011 001.076.302 AUGUST 2011:PHONE SERVICE 471.80 Total : 471.80 23787 8/26/2011 001276 RANDALL, DAVID 1453 402.402.000 SW ANALYSIS: DISHMAN MICA ARE 1,600.00 Total : 1,600.00 23788 8/26/2011 001140 SPECIAL ASPHALT PRODUCTS INVC055294 101.042.000 NUVO GAP: PW 23,042.94 INVC055295 101.042.000 STREET PATCH MIX 872.25 Total : 23,915.19 23789 8/26/2011 000172 SPOKANE CO ENGINEER VLY1107 101.042.000 COUNTY SERVICES 93,279.09 Total: 93,279.09 23790 8/26/2011 000459 SPOKANE CO TITLE CO 5-177025 001.013.015 WORK CHARGE FOR RESEARCH 217,40 Total : 217.40 23791 8/26/2011 000001 SPOKANE CO TREASURER 51500793 101.042.000 JULY 2011:WORK CREW 4,323,06 Total : 4,323.06 23792 8/26/2011 000093 SPOKESMAN-REVIEW 273101 101.042.000 ADVERTISEMENT 429.33 Total : 429.33 23793 8/26/2011 000311 SPRINT 959698810-045 001.058.057 SPRINT CELL PHONES 956.76 Total : 956.76 23794 8/26/2011 001895 TAYLOR ENGINEERING INC 7 303.303.112 TAYLOR ON CALL PE AND CN CON" 306.17 Total : 306.17 23795 8/26/2011 002306 TERRELL, LANDSCAPE ARCHITECT,MIC 671 309.309.144 TERRACE VIEW SHELTER ARCHITI 855.43 Total : 855.43 23796 8/26/2011 000335 TIRE-RAMA 8080012406 101.042.000 40210D:OIL CHANGE 47.81 Total : 47.81 Page: 4 vchlist 08/26/2011 1:42:26PM Voucher List Page: 5 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23797 8/26/2011 002799 TRINDERA ENGINEERING, INC 11150-2 402.402.000 STORMWATER PUMP STATIONS GI 670.00 Total: 670.00 23798 8/26/2011 000337 UPS 0000Y3F950331 001.018.013 SHIPPING CHARGES:SURVEYS 59.48 Total : 59.48 23799 8/26/2011 000723 US HEALTH WORKS 0375228-WA 101.042.000 CDL PHYSICALS 231.00 Total : 231.00 23800 8/26/2011 000964 VOLT MANAGEMENT CORP 25513314 001.090.000 STAFFING SVCS:IT 725.40 Total : 725.40 23801 8/26/2011 000140 WALT'S MAILING SERVICE 29438 101.042.133 BROADWAY AVE SAFETY PROJECT 131.82 Total : 131.82 23802 8/26/2011 002521 WASHINGTON RIGGING&SUPPLY 2011-4484 101.042.000 STRAPS: PW 158.94 Total : 158.94 45 Vouchers for bank code: apbank Bank total : 303,524.36 45 Vouchers in this report Total vouchers : 303,524.36 Page: 5 vchlist 09/01/2011 1:33:41 PM Voucher List Spokane Valley Page: 1 Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5316 9/1/2011 002832 AGNEW,JENNIFER 5317 9/1/2011 002830 ANDEROSN, SHANNON 5318 9/1/2011 002806 BRINGHURST,ALISON 5319 9/1/2011 002820 CASTELDA, SHANNON 5320 9/1/2011 002829 CHISOVA, LIUDMILA 5321 9/1/2011 002824 COGGESHELL, FRED 5322 9/1/2011 002821 CUB SCOUT PACK 439 5323 9/1/2011 002818 DUDREV JR.,ALEKSANDR 5324 9/1/2011 002107 EDMO DISTRIBUTORS 5325 9/1/2011 002090 GORDER, SALLY 5326 9/1/2011 002831 HENDERSON,JEANNE 5327 9/1/2011 002822 KELLY, PATTI 5328 9/1/2011 002823 METLER, LINDA REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND 001.076.302 SWIM LESSON REFUND Total : 30.00 30.00 001237.10. DEPOSIT REFUND: FIRESIDE LOUT 210.00 Total : 210.00 001.076.301 CANCELLATION REFUND 280.00 001.076301 CANCELLATION:TENNIS CAMP 80.00 Total : 80.00 001.076.305 DEPOSIT REFUND:GREAT ROOM 79.00 Total : 79.00 001.237,10. DEPOSIT REFUND:VALLEY MISSIC 52.00 Total : 52.00 001.076.302 DEPOSIT REFUND:TERRACE VIEV 314.00 Total : 314.00 001.076.305 GREAT ROOM CANCELLATION 1,010.00 Total : 1,010.00 001.237.10. DEPOSIT REFUND: MIRABEAU ME/ 52.00 Total : 52.00 001.237.10. DEPOSIT REFUND:MIRABEAU ME/ 52.00 Total : 52.00 001.076.302 SWIMMING LESSON REFUND 30.00 Total : 30.00 001.076.301 SUMMER CAMP REFUND 25.00 001.237.10. DEPOSIT REFUND:VALLEY MISSIC 52.00 Total : Total : 280.00 25.00 Page: 1 vchlist 0910112011 1:33:41 PM Voucher List Page: 2 Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5328 9/1/2011 002823 002823 METLER, LINDA (Continued) Total : 52.00 5329 9/1/2011 002826 MEYERS,CHARLES REFUND 001.237.10. DEPOSIT REFUND: BROWNS PARK 52.00 Total : 52.00 5330 9/1/2011 002833 MOSES, KYLA REFUND 001.076.302 SWIM LESSON REFUND 30.00 Total : 30.00 5331 9/1/2011 002091 NARVE, INC REFUND 001.237.10. DEPOSIT REFUND: EDGECLIFF 52.00 Total : 52.00 5332 9/1/2011 002827 NEW LIFE CHURCH REFUND 001.237.10. DEPOSIT REFUND:VALLEY MISSIC 52.00 Total : 52.00 5333 9/1/2011 002819 NOLAN,JOAN REFUND 001.237.10, DEPOSIT REFUND:SULLIVAN PARE 52.00 Total : 52.00 5334 9/1/2011 002834 SCANLON, DEBBIE REFUND 001.076.302 SWIM LESSON REFUND 14.40 Total : 14.40 5335 9/1/2011 001785 SIMMET, KATHI REFUND 001.237.10. DEPOSIT REFUND: EDGECLIFF 52.00 Total : 52.00 5336 9/1/2011 002828 SPOKANE BICYCLE CLUB REFUND 001.237.10. DEPOSIT REFUND: MIRABEAU MEE 52.00 Total : 52.00 5337 9/1/2011 002825 SPOKANE VALLEY QUILTERS GUILD REFUND 001.237.10. DEPOSIT REFUND:VALLEY MISSIC 52.00 Total : 52.00 5338 9/1/2011 002793 WILKINSON,VERNIE REFUND 001.076.305 DEPOSIT REFUND:FIRESIDE LOUD 200.00 Total : 200,00 23 Vouchers for bank code: pk-ref Bank total : 2,874.40 23 Vouchers in this report Total vouchers: 2,874.40 Page: 2 vchlist 09/07/2011 11:11:41 AM Voucher List Page: Spokane Valley Sank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23803 9/6/2011 000694 AV1STA UTILITIES 28808 001.090.000 HOME ENERGY AUDITS 374,00 Total : 374.00 23804 9/6/2011 002385 DKS ASSOCIATES 0048239 001.058.140 ENG&PLANNING SVCS FOR BPMF 21,419.43 Total : 21,419.43 23805 9/6/2011 000106 FEDEX 7-600-41099 001.013.015 SHIPPING CHARGES: LEGAL Total : 23806 9/6/2011 001447 FREE PRESS PUBLISHING INC 36778 001.013.000 LEGAL PUBLICATION 36779 001.058.056 LEGAL PUBLICATION 36780 001.058.056 LEGAL PUBLICATION 36781 001.058.056 LEGAL PUBLICATION Total : 23807 9/6/2011 000002 H&H BUSINESS SYSTEMS INC. 23808 9/6/2011 000265 JACKSON, MIKE 23809 9/6/2011 002388 MJM GRAND INC 23810 9/6/2011 000031 ROYAL BUSINESS SYSTEMS JULY 2011 SEPTEMBER 2011 Pay App#7 100339 11.94 11.94 51.20 89.25 106.25 68.00 314.70 001.076.000 COPIER COST 4,839.68 Total : 4,839.68 001.013.000 MONTHLY AUTO ALLOWANCE 300.00 Total : 300.00 307.307.088 0088 BROADWAY MOORE TO FLOP Total 001.090.000 COPY MAINTENANCE CHARGES Total : 2381'1 ° • I _ • _ -- -. :: :: ■ : G INVO JULY 2011 73,824.10 73,824.10 103.27 103.27 IS 001.016.000 SPOKANE COUNTY SERVICES 214,822.45 SETTLEMENT 2011 001.229.51. 2010 SETTLE&ADJUSTMENT: HOL 273,715.93 23812 9/6/2011 000862 SPOKANE ROCK PRODUCTS, INC. Pay App#3 303.303.112 INDIANA AVE, EXTENSION CN CON 696,531.94 Total : 696,531.94 23813 9/6/2011 000311 SPRINT 326088'106-045 001.090.000 WAPS FOR LAPTOPS 443.97 Page: 1 vchlist 09/07/2011 11:11:41AM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23813 9/6/2011 000311 000311 SPRINT 23814 9/6/2011 002254 TOWEY,TOM 23815 9/6/2011 001464 TW TELECOM 831110015 8/31/2011 000001 SPOKANE CO TREASURER 14 Vouchers for bank code: apbank 14 Vouchers in this report I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date (Continued) EXPENSES 04.366894 9290200218 Total : 001.011.000 EXPENSE REIMBURSEMENT 001.076.305 INTERNET/DATA LINES/PHONE LINT Total : 001.016.000 LAW ENFORCEMENT Total : Total : Bank total : 443.97 64.95 64.95 1,290.61 1,290.61 1,282,372.81 1,282,372.81 2,656,041.78 Total vouchers : t6-567041-.-78-- T,0c6\ % i} .(U Page: 2 tech list 09/07/2011 11:44:19AM Voucher List Page: 1 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23816 9/7/2011 000001 SPOKANE CO TREASURER 51500777 001.016.000 JULY 2011 HOUSING INVOICE 85,612.00 SETTLEMENT 2011 001.229.51. 2010 SETTLE S.ADJUSTMENT:HOL 273,715.93 Total : 359,327.93 902110014 9/2/2011 000001 SPOKANE CO TREASURER JULY 2011 001.016.000 SPOKANE COUNTY SERVICES 214,82245 Total : 214,822,45 2 Vouchers for bank code: apbank Bank total : 574,150.38 2 Vouchers in this report Total vouchers : 574,150.38 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 1 vchlist Voucher List Page: 1 09/07/2011 12:30:13PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 3663 9/2/2011 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben39882 001.231.14. 401A:Payment 22,402.61 Total: 22,402.61 3664 9/2/2011 000682 EFTPS Ben39884 001.231.11. FEDERAL TAXES:Payment 31,557.08 Total: 31,557.08 3665 9/2/2011 000145 VANTAGEPOINTTRANSFERAGENTS,457 PL./Ben39886 001.231.18. 457 DEFERRED COMPENSATION:Payn 5,186.25 Total: 5,186.25 3666 9/2/2011 000162 VANTAGE TRANSFER AGENTS,401AEXEC PL Ben39888 001.231.14. 401 EXEC PLAN:Payment 1,026.67 Total: 1,026.67 3681 9/2/2011 000682 EFTPS Ben39892 001.231.11. FEDERAL TAXES:Payment 996.58 Total: 996.58 23817 9/2/2011 000120 AWC Ben39872 001.231.16. HEALTH PLANS:Payment 97,158.00 Ben39890 001.231.16. HEALTH PLANS(COUNCIL):Payment 5,933.75 Total: 103,091.75 23818 9/2/2011 000165 DEPT OF RETIREMENT SYSTEMS Ben39874 001.231.15. PERS:Payment 52,177.65 Total: 52,177.65 23819 9/2/2011 002227 IDAHO TAX COMMISSION Ben39876 001.231.50. IDAHO STATE TAX BASE:Payment 1,498.08 Total: 1,498.08 23820 9/2/2011 000699 WA COUNCIL CO/CITY EMPLOYEES Ben39878 001.231.21. UNION DUES:Payment 2,236.21 Total: 2,236.21 23821 9/2/2011 002574 WASHINGTON TRUST BANK Ben39880 001.231.20. Chris Berg Garnishment:Payment 898.11 Total: 898.11 10 Vouchers for bank code: apbank Bank total: 221,070.99 10 Vouchers in this report Total vouchers: 221,070.99 Page: 1 vchlist 0910712011 1:06:23PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account 23822 9!7/2011 002807 BOUTEN CONSTRUCTION CO. 23823 9!7/2011 001169 CITY OF SPOKANE VALLEY 23824 9/7/2011 000246 EAST SPOKANE WATER DIST#1 23825 9/7/2011 001750 FIRST TRANSIT, INC 23826 9/7/2011 002196 HOLTEN, MELISSA 23827 9/7/2011 000441 HOME DEPOT CREDIT SERVICES 23828 9/7/2011 000523 LASER QUEST 23829 9/7/2011 000252 LOWE'S BUSINESS ACCOUNT 23830 9/7/2011 001084 PAPICH,JENNIFER 23831 9/7/2011 000041 PROTHMAN COMPANY 23832 9/7/2011 002804 RCP SHELTERS, INC. 23833 9!7/2011 000191 RIVERFRONT PARK,GROUP SALES August 2011 Aug/Sept 2011 July/Aug 2011 September 2011 July 2011 10573386 Expenses August 2011 014110803 August 2011 Expenses 2011-3071 8578 10801 309.309.079 GREENACRES PARK PHASE 1 Total : 001.018.013 001.090.000 001.018.013 PETTY CASH:9756,57,60,61 PETTY CASH:9743,44,49,50,53,54 PETTY CASH:9760,9761 Total : 001.076.300 WATER CHARGES: EDGECLIFF PA Total : 001.076.301 TRANSPORTATION FOR SUMMER I Total : 001.018.014 EXPENSE REIMBURSEMENT 101.042.000 SUPPLIES FOR MAINTENANCE FM Total: 001.076.301 SUMMER DAY CAMP FIELD TRIP 81 Total: 001.076.000 OPERATING SUPPLIES:CP 001.076.301 EXPENSE REIMBURSEMENT 001.018.013 INTERIM DEPUTY CITY MGR SERVI Total : 001.076.300 TERRACE VIEW SHELTER ROOFIN Total : 001.076.301 SUMMER DAY CAMP FIELD TRIP 8/ Total: Total : Total : Amount 152,769.24 152,769.24 6.35 47.80 20.26 74.41 950.71 950.71 1,780.40 1,780.40 36.27 36.27 1,175.46 1,175.46 676.00 676.00 124.88 124.88 299.98 299.98 5,230.44 5,230.44 2,900.00 2,900.00 671.00 Page: 1 vchlist 09/07/2011 9:06:23PM Voucher List Page: 2 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23833 9/7/2011 000191 000191 RIVERFRONT PARK,GROUP SALE (Continued) Total : 671.00 23834 9/7/2011 002580 S&S DESIGN 52368 001.076.305 SUPPLIES:CHAIR COVERS AND Si 562.50 Total: 562.50 23835 9/7/2011 000935 SERVICE PAPER CO 110532898 001.076.305 SUPPLIES FOR CENTERPLACE 1,904.89 110535247 001.076.305 SUPPLIES FOR CENTERPLACE 73.17 Total: 1,978.06 23836 9/7/2011 000324 SPOKANE CO WATER DIST#3 August2011 001,076.302 WATER CHARGES: PARKS 378.28 Total : 378.28 23837 9/7/2011 002306 TERRELL, LANDSCAPE ARCHITECT, MIC 639 309.309.079 GREENACRES PARK PHASE I DES 4,719.22 647 309.309.079 GREENACRES PARK PHASE I DES 5,725.86 Total: 10,445.08 16 Vouchers for bank code: apbank Bank total : 180,052.71 16 Vouchers in this report Total vouchers: 180,052.71 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 2 vchlist 09/09/2011 3:27:22PM Voucher List Page: 1 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23838 9/9/2011 000197 AIRFACTZ 55939 001.018.016 BACKGROUND CHECKS:HR 100.00 Total : 100.00 23839 9/9/2011 001081 ALSCO LSPO1013788 001.058.057 FLOOR MATS: BUILDING 3322 Total : 33.22 23840 9/9/2011 001012 ASSOC BUSINESS SYSTEMS 504588 001.058.050 COPIER COSTS:CD 215.81 504683 001.013.015 COPIER COSTS: LEGAL 306.05 Total : 521.86 23841 9/9/2011 000168 BLACK BOX NETWORK SVC SPO-017261 001.090.000 SERVICE CALL 204.91 Total : 204.91 23842 9/9/2011 000796 BUDINGER&ASSOC INC L11083-2 402.402.000 HYDROMETER&ANALYSIS 380.00 Total: 380.00 23843 9/9/2011 002615 BULLOCK, SUSAN EXPENSES 001.013.015 REIMBURSEMENT:S.BULLOCK 12.10 Total : 12.10 23844 9/9/2011 002562 CD'A METALS 365088 101.042.000 SUPPLIES: PW 134.41 367995 101.042.000 SUPPLIES: PW 18.86 Total : 153.27 23845 9/9/2011 000101 CDW-G ZKC0787 001.090.000 SOFTWARE/HARDWARE REPLACE 3,197.19 Total : 3,197.19 23846 9/9/2011 002837 CENTRAL PRE-MIX CONCRETE CO 13-1512169 101.042.000 SUPPLIES: PW 1,956.61 13-1603367 101.042.000 SUPPLIES: PW 274.30 13-1608223 101.042.000 SUPPLIES: PW 1,059.83 13-1608887 101.042.000 SUPPLIES: PW 1,907.70 13-1611444 101.042.000 SUPPLIES: PW 1,271.80 Total : 6,470.24 23847 9/9/2011 002572 CINTAS CORPORATOIN 606673679 101.042.000 SUPPLIES:PW 62.07 606675277 101.042.000 SUPPLIES:PW 83.13 606676236 101.042.000 SUPPLIES:PW 83.13 606677222 101.042.000 SUPPLIES:PW 100.83 Page: 1 vchlist Voucher List 09/09/2011 3:27:22PM Spokane Valley Page: 2 Bank code : Voucher 23847 23848 23849 23850 23851 23852 apbank Date Vendor Invoice Fund/Dept Description/Account Amount 9/9/2011 002572 002572 CINTAS CORPORATOIN (Continued) 9/9/2011 001888 COMCAST 9/9/2011 000683 DAVID EVANS&ASSOCIATES 9/9/2011 002604 DELL FINANCIAL SERVICES LLC 9/9/2011 000278 DRISKELL, CARY 9/9/2011 001232 FASTENAL CO PURCHASING 23853 9/9/2011 002507 FASTENERS, INC 23854 9/9/2011 001253 GORDON THOMAS HONEYWELL 23855 9/9/2011 000007 GRAINGER 23856 9/9/2011 002568 GRANICUS INC AUGUST 2011 AUGUST 2011 308083 75058149 EXPENSES IDLEW77212 IDLEW77232 I DLEW77237 IDLEW77261 83125320.002 53127410.001 S3131862.001 Aug 11 1042 9617399226 9618740444 9622093350 9624108560 28883 101.042.000 001.090.000 001.058.055 001.090.000 001.013.015 101.042.000 101.042.000 101.042.000 101.042.000 101.042.000 101.042.000 101.042.000 001.011.000 101.042.000 101.042.000 101.042.000 101.042.000 001.090.000 Total : HIGH SPEED INTERNET:STREET% HIGH SPEED INTERNET:SHOP MA Total : SURVEYING SERVICES LEASE CONTRACT MILEAGE: D. DRISKELL SUPPLIES:PW SUPPLIES:PW SUPPLIES:PW SUPPLIES:PW SUPPLIES: PW SUPPLIES:PW SUPPLIES:PW LOBBYIST SERVICES SUPPLIES:PW SUPPLIES:PW SUPPLIES:PW SUPPLIES:PW BROADCASTING SERVICES Total : Total : Total : Total : Total : Total : 3,032.90 Total : Total : 695.68 329.16 108.95 64.90 173.85 1,015.50 1,015.50 1,087.47 1,087.47 29.50 29.50 38.52 118.48 6.45 50.24 213.69 71.42 75.00 27.88 174.30 3,032.90 5.02 141.58 23.03 20.35 189.98 695.68 Page: 2 vchlist 09/09/2011 3:27:22PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23857 9/9/2011 000321 GREATER SPOKANE INC 81017 001.011.000 23858 9/9/2011 002043 HDR ENGINEERING, INC 00317364-H 001.032.000 23859 9/9/2011 001728 HP FINANCIAL SERVICES CO 600302685/2818/3149 001.090.000 600305963/6095/6413 001.090.000 23860 9/9/2011 002466 KENWORTH SALES 169536 101.042.000 172205 101.042.000 23861 9/9/2011 000258 MICROFLEX INC. 00020178 001.090.000 23862 9/9/2011 001035 NETWORK DESIGN&MANAGEMENT 12422 402.402.000 20283 001.090.000 23863 9/9/2011 000239 NORTHWEST BUSINESS STAMP INC. 84738 001.018.016 84767 001.018.016 23864 9/9/2011 000652 OFFICE DEPOT INC. 1374113138 1380081491 574507740001 574507797001 574559633001 574654732001 574771635001 575412346001 575412684001 576376950001 576377458001 576378276001 001.032.000 001.018.013 001.076.000 001.076.305 001.090.000 001.018.016 001.018.013 001.032.000 001.032.000 001.032.000 001.032.000 001.032.000 ANNUAL MEETING REGISTRATION: Total : SPRAGUE-APPLEWAY COUPLET E Total : LEASE PYMTS LEASE PYMTS TRUCK SUPPLIES: PW TRUCK SUPPLIES: PW Total : Total : TAXTOOLS SOFTWARE RENTAL:Al Total: DATA WIRING&LABLING DISPLAY CABINET RACKS PICTURE ID BADGES PICTURE ID BADGES OFFICE SUPPLIES: PW OFFICE SUPPLIES:ADMIN SUPPLIES: CP SUPPLIES:CP SUPPLIES; BING SUPPLIES;HR SUPPLIES:ADMIN OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES:PW OFFICE SUPPLIES: PW Total : Total : 45.00 45.00 23,122.73 23,122.73 2,955.19 2,955.19 5,910.38 28.83 74.01 102.84 343.83 343.83 1,232.01 40.91 1,272.92 16.85 16.85 33.70 546.68 114.66 49.41 12.33 104.25 26.46 15.83 52.92 13.47 80.81 3.52 30.26 Page: 3 vchlist 09/0912011 3:27:22PM Voucher List Spokane Valley Page: 4 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account 23864 9/9/2011 000652 000652 OFFICE DEPOT INC. 23865 9/9/2011 002836 PALADIN DATA SYSTEMS CORP. 23866 9/9/2011 000952 RECALL DESTRUCTION SVC 23867 9/9/2011 002710 SPOKANE COUNTY FINANCIAL 23868 9/9/2011 000093 SPOKESMAN-REVIEW 23869 9/9/2011 002135 SPRAY CENTER ELECTRONICS, INC 210269 210270 (Continued) 1707 3901145990 AUGUST 2011 275747 23870 9/9/2011 000065 STAPLES ADVANTAGE 23871 9/9/2011 001250 SYTE NET SERVICES 23872 9/9/2011 000335 TIRE-RAMA 23873 9/9/2011 002597 TWISTED PAIR ENTERPRIZES L.L.0 23874 9/9/2011 000087 VERIZON WIRELESS 23875 9/9/2011 000964 VOLT MANAGEMENT CORP 8019272129 7229 8080012513 831011 1004983101 1004985626 104982273 6621020016 25552625 25591962 001.058.057 001.058.057 001.016.000 001.018.016 101.042.000 101.042.000 001.018.014 001.076.305 001.058.057 001.090.000 001.016.000 001.090.000 001.01 6.000 101.042.000 001.090,000 001.090.000 NEW PERMIT SOFTWARE Total : Total : DOCUMENTATION DESTRUCTION Total : SLOW DOWN OR PAYUP EMPHASI: Total : ADVERTISEMETN: HR SUPPLIES:PW SUPPLIES:PW OFFICE SUPPLIES CABLE REPAIR Total : Total : Total : Total : 38904D: BATTERY REPLACEMENT Total : BROADCASTING COUNCIL MTGS A Total : AIR CARDS FOR POLICE DEPARTN IPAD&ZOOM PAD SERVICES: IT AIR CARD FOR SHERIFF AIR CARDS FOR ST MAINT BLDG. Total : STAFFING SVCS:IT STAFFING SVCS:IT Amount 1,050.60 19,944.28 19,944.28 24.30 24.30 2,734.37 2,734.37 104.99 104.99 1,931.68 31.47 1,963.15 829.01 829.01 132.61 132.61 113.05 113.05 2,460.00 2,460.00 974.04 86.02 43.01 215.10 1,318.17 725.40 641.70 Page: 4 vchlist 09/09/2011 3:27:22PM Voucher List Page: 5 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23875 9/9/2011 000964 000964 VOLT MANAGEMENT CORP (Continued) Total : 1,367.10 23876 9/9/2011 002291 WALE SEPTEMBER 2011 001.058.057 ANNUAL WACE MEMBERSHIP DUE 40.00 Total : 40.00 23877 9/9/2011 001792 WHITEHEAD,JOHN EXPENSES 001.018.016 REIMBURSEMENT:JOHN WHITEHE 486.00 Total : 486.00 907110129 9/7/2011 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-20 001.016.000 CRY WOLF CHARGES:JULY 2011 2,772.02 Total : 2,772.02 41 Vouchers for bank code: apbank Bank total : 84,185.87 41 Vouchers in this report Total vouchers: 84,185.87 1,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 5 vchlist 09/13/2011 1:34:57PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice 23878 9/13/2011 001081 ALSCO 23879 9/13/2011 001473 APWA 23880 9/13/2011 000334 ARGUS JANITORIAL LLC 23881 9/13/2011 000918 BLUE RIBBON LINEN SUPPLY INC 23882 23883 9/13/2011 002842 CLYDE/WEST INC 9/13/2011 000571 CODE PUBLISHING CO 23884 9/13/2011 000508 CONOCOPHILLIPS FLEET 23885 9/13/2011 001157 COUNTRY HOMES POWER EQUIP 23886 9/13/2011 000409 DEPT OF REVENUE 23887 9/13/2011 002843 DURAND,SUSAN 23888 9/13/2011 002157 ELJAY OIL COMPANY August 2011 SEPTEMBER 2011 1NV006459 Fund/Dept Description/Account 001.016.000 FLOOR MATS: PRECINCT 402.402.000 MEMBERSHIP RENEWAL:ART JEN Total : Total: 001.016.000 JANITORIAL SVCS:AUGUST 2011 Total : 9254612 001.076.305 9256568 001.076.305 9258595 001.076.305 50015596 001.076.305 S0015974 001.076.305 S0017842 001.076.305 00341621 101.042.000 38826 001.013.000 38941 001.013.000 27051267 001.058.057 89842 101.042.000 EZ3213 001.090.000 CRYWOLF:3550219487 001.000.000 4185858 101.042.000 LINEN SUPPLY AND LINEN SUPPLY AND LINEN SUPPLY AND LINEN SUPPLY AND LINEN SUPPLY AND LINEN SUPPLY AND SUPPLIES: PW SERVICE AT CI SERVICE AT CI SERVICE AT CI SERVICE AT CI SERVICE AT CI SERVICE AT CI Total : MUNICIPAL CODE UPDATE MUNICIPAL CODE UPDATE Total : Total : AUGUST 2011:FLEET FUEL BILL Total : SUPPLIES: PW Total : 2ND QTR 2011: MLS CREDIT CARD Total : CRYWOLF REFUND: PERMIT#V39 Total : JANUARY 2011 OIL PRODUCTS FOI Amount 40.78 40.78 155,00 155.00 2,165.23 2,165,23 152.36 322.20 267.41 27.18 51.14 60.88 881.17 87.91 87.91 114.98 371.75 486.73 3,605.12 3,605.12 103.12 103.12 328.39 328.39 25.00 25.00 343.68 Page: 1 vchlist 09/13/2011 1:34:57PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice FundlDept Description/Account 23888 9/13/2011 002157 002157 ELJAY OIL COMPANY 23889 9/13/2011 001447 FREE PRESS PUBLISHING INC 23890 9/13/2011 002841 GREAT FLOORS 23891 9/13/2011 001723 HEDEEN&CADITZ, PLLC 23892 9/13/2011 000741 HONEY BUCKETS 23893 9/13/2011 002259 MENKE JACKSON BEYER EHILS 23894 9/13/2011 000662 NAIL BARRICADE&SIGN CO 23895 9/13/2011 000307 OFFICE OF THE STATE TREASURER 23896 9/13/2011 002836 PALADIN DATA SYSTEMS CORP. 23897 9/13/2011 002193 ASCEND TECHNOLOGES, INC 4639 (Continued) 36836 36837 36838 36839 96771 96935 283330 6867 1-346229 439 470 497 499 511 73706 JULY 2011 33421 001.013.000 001.011.000 001.058.056 001.058.056 001.011.000 001.011.000 LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : 101.042.000 FLOORING INSTALLATION:WINTEF Total : 001.013.015 UNION PACIFIC RAILROAD SEVICE Total : 001,076.300 HONEY BUCKET RENTAL PARKS Total : 001.013.015 PROF SVCS: HOLLYWOOD EROTIC 001.013.015 PROFESSIONAL SVCS:AT&T MOBIL 001.013.015 PROFESSIONAL SVCS: HOLCIM PS 001.013.015 GENERAL PROFESSIONAL SERVIC 001.013.015 SPOKANE VALLEY/MONTGOMERY Total : 402.402.000 SUPPLIES: PW 001.016.000 STATE REMITTANCE 001.058.057 PERMIT SOFTWARE CONFIG IMPLI Total : 001.018.013 WEB APPLICATIONS DESIGN &PR( Total : Total : Total : Amount 343.68 46.40 72.00 257.60 8925 92.00 92.00 649.25 2,878.98 2,878.98 6,71 0.00 6,710.00 154.00 154.00 262.50 140.00 361.20 731.10 1,421.67 2,916.47 52.01 52.01 56,756.86 56,756.86 3,675.00 3,675.00 110.00 110.00 Page: 2 vchlist 09/13/2011 1:34:57PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor 23898 9/13/2011 002288 SARGENT ENGINEERS INC. 23899 9/13/2011 000235 SECURE SHRED 23900 9/13/2011 002840 SHERRILL, MICHAEL& KATHERINE 23901 9/13/2011 000779 SOUTHARD, BRAD 23902 9/13/2011 001140 SPECIAL ASPHALT PRODUCTS 23903 9/13/2011 000090 SPOKANE CO INFO SYSTEMS 23904 9/13/2011 000308 SPOKANE CO PROSECUTING ATTY 23905 9/13/2011 000093 SPOKESMAN-REVIEW 23906 9/13/2011 002188 VALLEY BEST-WAY BLDG SUPPLY 23907 9/13/2011 000140 WALTS MAILING SERVICE 23908 9/13/2011 002521 WASHINGTON RIGGING&SUPPLY 23909 9/13/2011 000676 WEST Invoice 27274 27275 71070 REFUND AUGUST 2011 AUGUST 2011 I NVC055781 50307298 JULY 2011 279958 809735 29643 2011-4500 823452203 Fund/Dept 101.042.000 101.042.000 001.090.000 001.237.10. 001.076.300 101.042.000 101.042.000 001.018.013 001.016.000 001.013.000 101.042.000 101.042.000 101.042.000 001.013.015 Description/Account BRIDGE AND STRUCTURAL CONSI BRIDGE AND STRUCTURAL CONSI Total : SHREDDING CHARGES Total : SWALE DEPSOTI REFUNDED Total : BlO HAZARD CLEANUP 2011 DEAD ANIMAL REMOVAL BANDER RENTAL COUNTY IT SUPPORT CRIME VICTIMS COMP FUND Total : Total : Total : Total : ADVERTISEMENT: LODGING TAX Total : SMALL TOOLS AND SUPPLIES: PW Total : SULLIVAN BRIDGE POSTCARDS Total : SLIP AND SLIP HOOK PW LEGAL SUBSCRIPTION Total : Amount 2,131.56 206.28 2,337.84 132.24 132.24 1,500.00 1,500.00 200.00 1,145.00 1,345.00 1,576.15 1,576.15 19,740.67 19,740.67 774.33 774.33 261.18 261.18 20.39 20.39 858.14 858.14 264.66 264.66 658.63 Page: 3 vchlist 09/1312011 1:34:57PM Voucher List Page: 4 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23909 9/13/2011 000676 000676 WEST (Continued) Total : 658.63 23910 9/13/2011 002839 WIND WIRELESS INC. 70171 101.042.000 WIRELESS TELEPHONE/INTERENT 346.86 Total : 346.86 23911 9/13/2011 001409 WORLD CLASS COMMUNICATIONS 110900221 001.076305 ANSWERING SERVICE:CP 22.00 Total : 22.00 34 Vouchers for bank code : apbank Bank total : 111,962.79 34 Vouchers in this report Total vouchers : 111,96239 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 4 vch list 09/16/2011 2:46:37PM Voucher List Spokane Valley Page: 1 Bank code: Voucher 23912 23913 23914 23915 23916 23917 23918 23919 23920 23921 apbank Date Vendor 9/16/2011 001532 BRANDNER, MONICA K 9/16/2011 000143 CITY OF SPOKANE 9/16/2011 000326 CONSOLIDATED IRRIGATION#19 9/16/2011 002662 DAVID'S BRIDAL, INC 9/16/2011 000246 EAST SPOKANE WATER DIST#1 9/16/2011 001750 FIRST TRANSIT, INC 9/16/2011 000715 HSBC BUSINESS SOLUTIONS 9/16/2011 000070 INLAND POWER&LIGHT CO 9/16/2011 000388 IRVIN WATER DIST.#6 9/16/2011 001635 1SS FACILITY/EVENT SERVICES Invoice August 2011 August 2011 August 2011 August 2011 7011066 August 2011 10575423 August 2011 94202 August 2011 August 2011 93452 94179 94180 94240 94280 94281 94282 94283 Fund/Dept 001.076.301 101.042.000 001.076.300 101.042.000 001.076.305 101.042.000 001.076.301 001.090.000 101.042.000 001.076.300 101.042.000 Description/Account 001.076.305 001.076,305 001.076.305 001.076.305 001.076.305 001,076.305 001.076.305 001.076.305 INST PMT:REC PROGRAM PRE TE Total : TRANSFER STATION: PW UTILITIES: PARKS UTILITIES: PW Total : Total: MONTHLY LICENSE FEE:ACCT 532 Total : WATER CHARGES:PW Total : TRANSPORTATION FOR SUMMER( Total : SUPPLIES FOR KITCHEN UTILITIES:JULY 20 UTILITIES:PARKS UTILITIES:PW EVENT SERVICES EVENT SERVICES EVENT SERVICES EVENT SERVICES EVENT SERVICES EVENT SERVICES EVENT SERVICES EVENT SERVICES 11 PW Total : Total : Total : FOR AUGUST 2C FOR AUGUST 2C FOR AUGUST 2C FOR AUGUST 2C FOR AUGUST 2C FOR AUGUST 2C FOR AUGUST 2C FOR AUGUST 2C Amount 127.20 127.20 20.00 20.00 628.21 383.76 1,011.97 175.00 175.00 1,024.08 1,024.08 369.00 369.00 168.80 168.80 115.61 115.61 166.00 151.87 317.87 7,136.00 221.00 59.10 98.50 19.70 39.40 97.20 98.50 Page: 1 vchlist 09/16/2011 2:46:37PM Voucher List Spokane Valley Page: 2 Bank code: Voucher 23921 23922 23923 23924 23925 23926 23927 23928 23929 23930 23931 apbank Date Vendor Invoice Fund/Dept Description/Account 9/16/2011 001635 001635 ISS FACILITY/EVENT SERVICES (Continued) 9/16/2011 001684 MARKETING SOLUTIONS NW 9/16/2011 000132 MODERN ELECTRIC WATER CO 9/16/2011 001832 MT HOOD SOLUTIONS 9/16/2011 001860 PLATT CP 8/23/11 Media CP 8/23/11 Postage 17747862 August 2011 0787500 0151220 0159637 0159648 9/16/2011 002475 POST FALLS CHAMBER OF COMMERCE 2555 9/16/2011 000041 PROTHMAN COMPANY 9/1612011 000153 ROLLER VALLEY 9/16/2011 000709 SENSKE LAWN&TREE CARE INC. 9/16/2011 000935 SERVICE PAPER CO 9/16/2011 000323 SPOKANE CO UTILITIES 2011-3091 2724 4025139 4115692 4394700 4401287 110548381 September 2011 001.076.305 001.076.305 101.042.000 101.042.000 001.076.305 001.016.000 001.076.305 001.016.000 001.076.305 001.018.013 001.076.301 001.076.300 402.402.000 001.016.000 402.402.000 001.076.305 309.309.079 Total: ADVERTISING: CP POSTAGE FOR ADVERTISING:CP Total : ACCOUNT CLOSED: FINAL BILL UTILITIES: PW Total : SUPPLIES FOR CENTERPLACE Total : SUPPLIES FOR PRECINCT SUPPLIES FOR CENTERPLACE SUPPLIES FOR PRECINCT ANNUAL MEMBERSHIP:CP Total : Total : INTERIM DEPUTY CITY MGR SERVI Total: SUMMER DAY CAMP FIELD TRIPS i Total : CONTRACT MAINT:AUG 2011 2011 EMERGENCY TRAFFIC CONTI CONTRACT MAINT:AUGUST 2011 F 2011 EMERGENCY TRAFFIC CONTF Total : SUPPLIES AT CENTERPLACE Total : CAPITAL FACILITIES RATE PREPAY Amount 7,769.40 1,384.00 2,572.00 3,956.00 20.90 9,144.25 9,165.15 85.00 85.00 12.07 41.22 20.61 73.90 225.00 225.00 6,040.95 6,040.95 224.00 224.00 48,215.08 542.71 382.52 169.57 49,309.88 226.38 226.38 5,780.00 Page: vchlist 09/16/2011 2:46:37PM Voucher List Spokane Valley Page: 3 Bank code: Voucher 23931 23932 23933 23934 23935 23936 23937 23938 apbank Date Vendor Invoice Fund/Dept Description/Account Amount 9/16/2011 000323 000323 SPOKANE CO UTILITIES 9/16/2011 000323 SPOKANE CO UTILITIES 9/16/2011 000420 SPOKANE REGIONAL HEALTH DIST 9/16/2011 000093 SPOKESMAN-REVIEW (Continued) Sept 2011 58-8205 275578 9/16/2011 001083 STANDARD PLBG HEATING CONTROLS 29894 9/16/2011 001206 SWANSON'S REFRIGERATION&, RESTA 73259 9/16/2011 000167 VERA WATER&POWER 9/16/2011 000038 WASTE MANAGEMENT OF SPOKANE 23939 9/16/2011 000487 YMCA OF THE INLAND NW 28 Vouchers for bank code: apbank August 2011 1249316-2681-4 1249317-2681-2 1249318-2681-0 1249319-2681-8 August 2011 Total : 001.076,302 SPOKANE COUNTY SEWER 309309.079 PRE-OCCUPANCY INSPECTIONS F Total : Total : 001.076.301 FALL/WINTER RECREATION BROCI Total : 001.076.305 WORK AT CENTERPLACE Total : 001.076.305 SERVICE ON ICE MACHINE AT CP Total : 101.042.000 UTILITIES:AUGUST 2011 Total : 001.076.305 WASTE MGMT: CENTERPLACE 001.016.000 WASTE MGMT: PRECINCT 101.042.000 WASTE MGMT: PW OLD MAINT FA( 101.042.000 WASTE MGMT: PW NEW MAINT FA Total : 001.076.302 JULY 2011 OPERATION AND MAINTI Total : Bank total 5,780.00 1,734.12 1,734.12 165.00 165.00 4,772.30 4,772.30 341.64 341.64 214.44 214.44 3,610.73 3,610.73 739.32 285.27 173.79 189,09 1,387.47 130,584.00 130,584.00 228,994.89 28 Vouchers in this report Total vouchers: 228,994.89 Page: 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 09-27-2011 City Manager Sign-off: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending August 31, 2011 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Budget/Financial impacts: Gross: $ 241,394.98 Benefits: $ 131,087.22 Total payroll $ 372,482.20 STAFF CONTACT: Raba Nimri CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 09-27-2011 City Manager Sign-off: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending September 15, 2011 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Budget/Financial impacts: Gross: $ 220,524.65 Benefits: $ 34,756.09 Total payroll $ 255,280.74 STAFF CONTACT: Raba Nimri CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2011 Department Director Approval: ❑ Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Intergovernmental Agreement for Commute Trip Reduction GOVERNING LEGISLATION: RCW 70.94 PREVIOUS COUNCIL ACTION TAKEN: The Council authorized the City Manager to execute interlocal agreement C09-157 on September 8, 2009. BACKGROUND: The attached interlocal agreement is between Spokane County and the City of Spokane Valley. The agreement allows the Spokane County Commute Trip Reduction (CTR) department to retain the City's state-issued CTR funds in return for developing, implementing, and administering CTR plans and ordinances for all affected employers within the City of Spokane Valley. This agreement replaces the previous agreement, C09-157, which expired on June 30, 2011. The agreement is for two years and expires on June 30, 2013. There are no substantive changes from the previous agreement. The legal department has reviewed the agreement. OPTIONS: 1.) Authorize the agreement; 2.) request changes or more information; 3.) Have the City assume responsibility for overseeing the CTR programs for all affected employers in the City. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to execute the Interlocal Agreement with Spokane County for the provision of Commute Trip Reduction Services. BUDGET/FINANCIAL IMPACTS: The County would retain the City's state funds of $62,390.17. If the agreement is not approved the City would have to dedicate these funds to the CTR program and administer the CTR programs of all affected employers in Spokane Valley. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: Interlocal Agreement DRAFT INTERGOVERNMENTAL AGREEMENT Between Spokane County and the City of Spokane Valley Regarding Commute Trip Reduction Implementation THIS AGREEMENT, made and entered into this day of September, 2011 by and between the City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at 11707 East Sprague Avenue, Suite 106, Spokane Valley, WA, 99206, hereinafter referred to as the "City" and Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at West 1026 Broadway Avenue, Spokane, Washington, 99260, hereinafter referred to as the "County," jointly hereinafter referred to as the "Parties." WITNESSETH WHEREAS, the Washington State Legislature has adopted legislation codified in RCW 70.94.521 through 551, the purpose of which is to improve air quality, improve transportation system efficiency and reduce the consumption of petroleum fuels through employer-based programs that encourage the use of alternatives to the single occupant vehicle for commute trips and reduce vehicle miles traveled (VMT); and WHEREAS, RCW 70.94.527 requires counties containing urban growth areas and cities and towns with "major employers," that are located within urban growth areas with a state highway segment exceeding the threshold of one hundred person hours of delay or jurisdictions that are located in contiguous urban growth areas, or are within an urban growth area with a population greater than seventy thousand people that adopted an ordinance before the year 2000 or jurisdictions that are located in contiguous urban growth areas, or contain a major employment installation in an affected county to develop ordinances, plans and programs to reduce Vehicle Miles Traveled (VMT) and Single Occupant Vehicle (SOV) commute trips, and thereby reduce vehicle-related air pollution, traffic congestion and energy use, and WHEREAS, the County and each affected city within Spokane County have adopted Commute Trip Reduction Ordinances and must implement a Commute Trip Reduction (CTR) Plan for all major employers; and WHEREAS, the Washington State Department of Transportation (WSDOT) Public Transportation Division is responsible for administering funds on behalf of the state Legislature and is desirous of making available to Spokane County certain funds and requiring Spokane County to enter into agreements through the Interlocal Cooperation Act or by Resolution or Ordinance as appropriate with other jurisdictions, local transit agencies, or regional transportation planning organizations to coordinate the development, implementation and administration of CTR Plans and Ordinances as described in RCW 70.94.521-551; and Intergovernmental Agreement, CTR Page 1 of 11 DRAFT WHEREAS, Spokane County has entered into an agreement with WSDOT under Agreement No. GCA6900, hereinafter referred to as "WSDOT Agreement," pursuant to which Spokane County is eligible to receive a reimbursable amount of funds which the County will distribute to itself and cities to implement and administer CTR Plans and Ordinances; and WHEREAS, Spokane County has allocated $62,390.17 to the City from the Agreement No. GCA6900 which the City is now desirous of making available to the County to perform those tasks which are the responsibility of the City. NOW, THEREFORE, for and in consideration of the mutual promises set forth hereinafter, and as authorized under chapter RCW 70.94.527 (5), the parties hereto do mutually agree as follows: Section 1: PURPOSE The County has entered into a WSDOT Agreement with the WSDOT under which it will receive $367,001 for two years. This funding is to be allocated to the County and cities within Spokane County for their use in the implementation and administration of their CTR Plans and Ordinances. The County, based upon an allocation formula established by the WSDOT, has determined that the City shall receive $62,390.17 from the WSDOT Agreement from which it shall perform certain tasks. The City agrees to its proportionate share of the monies made available to the County in the WSDOT Agreement and agrees to allow Spokane County to retain its proportionate share in consideration of the County performing those tasks as more particularly set forth in Attachment "A" attached hereto and incorporated herein by reference. In conjunction with allowing the County to retain its proportionate share of monies, the City will execute any and all necessary documents which may be required by the WSDOT. It is understood by the parties hereto, that in order for the County to perform those tasks as set forth in Attachment "A" for the City, the City must perform certain tasks. Attached hereto as Attachment "B" and incorporated herein by reference, is a listing of tasks which the City agrees to perform in conjunction with the County performing those tasks set forth in Attachment ,,A.,, Section 2: DURATION The County agrees to provide those tasks set forth in Section 1 and complete performing such tasks on or before June 30, 2013. Section 3: TERMINATION The parties agree that this Agreement may be terminated by either party for material breach of any provision set forth herein, upon ninety (90) days advance written notice to the other party at the address set forth hereinabove. Provided, however, the parties agree that any notification of termination shall set forth the specific provision(s) for which such notification is being provided and additionally, advise that if such default is cured within such ninety (90) day time frame, said termination notification shall be of no force and effect. Intergovernmental Agreement, CTR Page 2 of 11 DRAFT In the event of termination, the County agrees to provide to the City all written documentation which it has completed to the date of termination under the terms of this Agreement. Additionally, the County agrees to return to the City that portion of the monies set forth in Section 1 hereinabove, which has not been expended by the county, prior to the date of termination, on the City's behalf in providing those tasks as set forth in Attachment "A." Provided, further, the parties recognize that the WSDOT in Agreement No. GCA6900, has retained the right to unilaterally terminate all or a part of such contract if there is a reduction of funds from the funding source. Accordingly, in the event that the WSDOT terminates all or part of the WSDOT Agreement with Spokane County, and such action affects the allocation of funds by the County to the City herein, and/or modifies the tasks to be performed hereunder, the parties will immediately meet to renegotiate the provisions of this Agreement. Section 4: DESIGNATION OF ADMINISTRATOR The County hereby designated Ms. Aurora J. Crooks, the Spokane County Transportation Demand Management Manager, as its designee for the purpose of administering and coordinating the County's responsibilities under the terms of this Agreement. Section 5: ACQUISITION/DISPOSITION OF PROPERTY The parties hereto agree that any real or personal property acquired by the County with those monies made available to the County by the City under Section 1 hereinabove shall be and remain the sole property of the County upon acquisition and/or termination of this Agreement. Section 6: COMPLIANCE WITH LAWS The County agrees to observe all applicable federal, state and local laws, ordinances and regulations including, but no necessarily limited to, the Americans with Disabilities Act and chapter 49.60 RCW, to the extent that they may have any bearing on performing those tasks for the City as set forth in Section 1 hereinabove. Additionally, the County agrees to comply with all applicable funding audit requirements of WSDOT in conjunction with performing those tasks for the City. The County agrees to make available to the City or its duly authorized representative during normal County business hours and all records which it has kept in conjunction with providing those services for the City as set forth herein above. Section 7: NOTICES All notices or other communications given under this Agreement shall be considered given on the day such notices or other communications are received when sent by personal delivery; or the third day following the day on which the notice or communication has been mailed by certified mail delivery, receipt requested and postage prepaid addressed to the other Party at the address set forth below, or at such other address as the Parties shall from time-to-time designate by notice in writing to the other Party: Intergovernmental Agreement, CTR Page 3 of 11 DRAFT CITY: City Clerk City of Spokane Valley 11707 E. Sprague Avenue, Suite 106 Spokane Valley,WA, 99206 COUNTY: Board of County Commissioners Spokane County Courthouse 1116 West Broadway Avenue Spokane,Washington 99260 Section 8: HEADINGS The section headings in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and shall not be deemed to, define, limit or extend the scope or intent of the sections to which they appertain. Section 9: MODIFICATION No modification or amendment of this Agreement shall be valid until the same is reduced to writing and executed with the same formalities as this present Agreement. Section 10: ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the Parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the Parties hereto. The City has read and understands all of this Agreement, and now states that no representation, promise or agreement not expressed in this Agreement has been made to induce the City to execute the same. Section 11: LIABILITY The County shall indemnify, defend and hold harmless the City, its officers and employees from all claims, demands, or suits in law or equity arising from the County's intentional or negligent acts or breach of its obligations under the Agreement. The County's duty to indemnify shall not apply to loss or liability caused by the intentional or negligent acts of the City, its officers and employees. The City shall indemnify, defend and hold harmless the County, its officers and employees from all claims, demands, or suits in law or equity arising from the City's intentional or negligent acts or breach of its obligations under the Agreement. The City's duty to indemnify shall not apply to loss or liability caused by the intentional or negligent acts of the County, its officers and employees. If the comparative negligence of the Parties and their officers and employees is a cause of such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in Intergovernmental Agreement, CTR Page 4 of 11 DRAFT proportion to their relative degree of negligence and the right of indemnity shall apply to such proportion. Where an officer or employee of a Party is acting under the direction and control of the other Party, the Party directing and controlling the officer or employee in the activity and/or omission giving rise to liability shall accept all liability for the other Party's officer or employee's negligence. Each Party's duty to indemnify shall survive the termination or expiration of the Agreement. Each Party waives, with respect to the other Party only, its immunity under RCW Title 51, Industrial Insurance. The Parties have specifically negotiated this provision. Section 12: ANTI-KICKBACK No officer or employee of the City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in the Agreement, or have solicited, accepted or granted a present or future gift, favor, service or other thing of value from or to any person involved in the Agreement. Section 13: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington. This Agreement shall be governed by the laws of the State of Washington both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any of its provisions, shall be instituted only in courts of competent jurisdiction within Spokane County,Washington. Section 14: COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. Section 15: SEVERABILITY If any parts, terms or provisions of this Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights and obligations of the Parties shall not be affected in regard to the remainder of the Agreement. If it should appear that any part, term or provision of this Agreement is in conflict with any statutory provision of the State of Washington, then the part, term or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to modify to conform to such statutory provision. Intergovernmental Agreement, CTR Page 5 of 11 DRAFT Section 16: RCW 39.34 REQUIRED CLAUSES A. PURPOSE: See Section 1. B. DURATION: See Section 2. C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS: No new or separate legal or administrative entity is created to administer the provisions of this Agreement. D. RESPONSIBILITIES OF THE PARTIES: See Agreement provisions. E. AGREEMENT TO BE FILED: The City shall file this Agreement with its City Clerk. The County shall file this Agreement with its County Auditor or place it on its web site or other electronically retrievable public source. F. FINANCING: See Section 1. G. TERMINATION: See Section 3. H. PROPERTY UPON TERMINATION: See Section 5. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year first above written. BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY,WASHINGTON Al French, Chair CITY OF SPOKANE VALLEY Todd Mielke,Vice Chair Mike Jackson, City Manager Mark Richard, Commissioner ATTEST: Christine Bainbridge, City Clerk ATTEST: Approved by: By Daniela Erickson Office of the City Attorney Clerk of the Board Intergovernmental Agreement, CTR Page 6 of 11 DRAFT Exhibit I Funding Allocation Methodology RCW 70.94.544 authorizes the CTR Board to determine the allocation of program funds made available for the purpose of implementing CTR plans. The funding allocated for local implementation of CTR activities in July 1, 2011 through June 30, 2013 is based on the decision taken by the CTR Board at its May 20, 2011 meeting Intergovernmental Agreement, CTR Page 7 of 11 DRAFT ATTACHMENT "A" STATEMENT OF WORK The County will: 1. Promote consistency within all affected local government jurisdictions within Spokane County,while serving the City's specific needs. 2. Maintain and administer the City's CTR Ordinances and Plan. 3. Employ a full-time Transportation Demand Management Manager to administer the County's and City's CTR Plans and Ordinances. 4. Take reasonable measures to identify and notify all affected employers within the City. 5. Assist each affected employer within the City in preparing a program and promoting the principles of Transportation Demand Management (TDM) with the employer's employees. 6. Maintain an appeals process consistent with RCW 70.94.537(2)(e) by which major employers, who as a result of special characteristics of their business or its locations would be unable to meet the requirements of a commute trip reduction plan, may obtain a waiver or modification of those requirements and criteria for determining eligibility for waiver or modification. Within 30 days from the date of approval, submit to WSDOT the name and employer identification code for any worksite that has been granted an exemption. Include information about the duration of all exemptions and information on the type of modification granted. 7. Submit to WSDOT periodic progress reports summarizing the overall CTR implementation costs incurred by the County and shall be reported in a format provided by WSDOT. 8. Provide WSDOT with a public hearing notice and copies of any proposed amendments to the CTR ordinance, plan, and/or administrative guidelines within the first week of the public review period and final copies of all actions within one (1)month of adoption. 9. Coordinate and administer baseline and measurement CTR employer surveys. Provide employer survey assistance, training and state-supplied survey forms. 10. Notify WSDOT prior to sending any surveys to University of Washington for processing. The notification must include the name of the worksite, employer identification code and type of survey for each survey being submitted for processing. The notification shall be Intergovernmental Agreement, CTR Page 8 of 11 DRAFT submitted as an electronic spreadsheet via electronic mail. The County agrees to wait for confirmation from WSDOT prior to sending or delivering the surveys for processing. 11. Provide WSDOT with updated lists of affected worksites and jurisdiction contacts on a periodic basis or as requested by WSDOT. These updates will be submitted electronically in a format specified by WSDOT. 12. Continue to monitor the programs of each of the affected employers in the City to determine compliance with the CTR Ordinance and Plan. Complete annual review of employer CTR programs including a determination as to whether the employer is acting in good faith to meet the goals established by the CTR Law. 13. Provide on-going support to all employer designated Employee Transportation Coordinators (ETCs) and assist ETCs in facilitating regular employer networking opportunities and obtaining information necessary to perform their duties including information materials that explain a range of measures and activities to encourage employee use of commute alternatives. 14. Market available services to affected employers to assist in accomplishing CTR goals. 15. Work collaboratively with and provide technical guidance and support to employers in developing successful CTR programs. 16. Conduct at least one Basic ETC Training Course per year, using WSDOT-provided ETC Handbook and other training materials reviewed and approved by WSDOT. 17. Provide employers with written information on basic requirements of the CTR ordinance and goals set forth in approved CTR plans. 18. Attend transportation or health/benefits fairs at affected employer worksites to encourage high-occupancy vehicle commuting and promote the employer's CTR program. 19. Design, construct and distribute worksite Commuting Options Boards. Provide professional materials such as brochures, flyers, posters, newsletters, clip art and other tools to assist employer implementation of worksite CTR programs. 20. Provide all affected employers with the WSDOT-approved "Program Description & Employer Annual Report" form. Ensure completed reports are submitted by affected employers to meet applicable deadlines. 21. Submit to WSDOT periodic invoices along with progress reports that accurately assess the progress made by County, on behalf of City, in implementing RCW 70.94.521-551. Report contents include: a. Detailed summary of CTR events and projects, including implementation assistance provided to affected employers within the City; Intergovernmental Agreement, CTR Page 9 of 11 DRAFT b. Actual total CTR expenditures used by the County for all state CTR funds expended by the County during the previous quarter for the purpose of CTR implementation using WSDOT pre-approved format; c. Updated list of affected employers and worksites (electronic); d. Total number of worksites by jurisdiction; e. List of sites which have applied for exemptions or modifications; 22. Establish and maintain books, records, documents and other evidence and accounting procedures and practices sufficient to reflect properly all direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred solely for the performance of this Agreement. Establish and maintain a separate "CTR Account" within Spokane County along with supporting documentation such as payroll and time records, invoices, contracts, vouchers or products proving in proper detail the nature and propriety of the charges. 23. Participate in local implementation of statewide CTR public awareness and recognition programs developed by WSDOT. 24. Offer recommendations to the City for policies on parking and site design which will encourage the use of alternative transportation modes. 25. Encourage employers to develop site designs and improvements to office and industrial sites that promote the use of alternative transportation modes. 26. Assist WSDOT with CTR evaluation. 27. Serve as liaison between WSDOT and cities, towns, transit agencies and regional transportation planning organizations for the purpose of RCW 70.94.521-551. 28. Continue applying for funding opportunities to further encourage the use of commute alternatives. Intergovernmental Agreement, CTR Page 10 of 11 DRAFT ATTACHMENT "B" STATEMENT OF WORK The City will: 1. Provide Spokane County with copies of any proposed amendments to the CTR Plan and Ordinance. 2. Provide Spokane County with copies of any CTR-related amendments to parking ordinances prior to public review. 3. Develop, implement and maintain its own CTR Program as an affected employer or as otherwise specified in the CTR Board Guidelines or RCW 70.94.521-551. 4. Reimburse the County for the services provided by this Agreement in an amount equal to the City's share of the CTR funding as provided in RCW 70.94.544. Intergovernmental Agreement, CTR Page 11 of 11 DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL SPECIAL MEETING Monday,August 15,2011 6:00 p.m. Spokane Valley City Hall, Council Chambers 11707 E Sprague Avenue, Spokane Valley, WA 99206 Attendance: Councilmembers Staff Tom Towey,Mayor Mike Jackson,City Manager Gary Schimmels,Deputy Mayor Cary Driskell,City Attorney Bill Gothmann,Councilmember Mark Calhoun,Finance Director Dean Grafos,Councilmember Mike Stone,Parks and Recreation Director Brenda Grassel,Councilmember Neil Kersten,Public Works Director Chuck Hafner,Councilmember John Hohman,Community Development Dir. Arne Woodard,Councilmember Lori Barlow, Senior Planner Carolbelle Branch,Public Information Officer Chris Bainbridge,City Clerk Mayor Towey opened the meeting at approximately 6:00 p.m. City Clerk Bainbridge called the roll;all councilmembers were present. ACTION ITEM: 1. Proposed Ordinance 11-011 for Ballot Bond Issue—Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Grafos and seconded to adopt Ordinance 11-011 placing on the November 8, 2011 ballot, the issue of converting Sprague/Appleway from one-way to two-way traffic between Dishman/Argonne and University Roads, including bonds to fund the same. City Attorney Driskell explained that council requested staff prepare ballot language to submit to the voters of the city, concerning whether Sprague and Appleway should be converted to two-way traffic between Dishman/Argonne eastward to University Road, which he said is approximately one mile. Mr. Driskell said the anticipated work would include road, stormwater and landscaping improvements, enhanced pedestrian and bicycle access for economic development and community enhancement; that the anticipated cost of the bonds would be $6.4 million which he explained, does not include the cost of processing the bonds,which is normally calculated at 2%, making the total cost$6,528,000;he also mentioned that figure is subject to change depending on council's desire tonight. Mayor Towey invited public comment. Don Meyer, 3910 S. Eagle Lane: said he is here to recap the whole concept of why it was changed in the first place; said the original Sprague concept for the bypass was the relief of unacceptable traffic congestion; and the results of that actually exceeded almost everyone's expectations as the traffic problem is nonexistent; he said they did an extremely effective job with what he termed was likely one of the first landscaping projects in the Valley and said that corridor was something to be very proud of; now he said it appears that a very few people don't want that couplet changed since it took care of the problem it was set up to do; and said there are a few who want to change it back to two-way traffic, for either business or property interests; he said some businesses benefitted by the bypass and some have not, and said there is no way to satisfy 100% of the people's needs; and he said those who did not benefit don't know for a fact, that the couplet caused their problems. He said some businesses that left did so when it was two- way, such as Payless, University East, University West, and numerous smaller shops. He mentioned that the area of Pines and Sprague is very busy, and he brought up the vacated Albertson's store, which was Minutes Special Council Meeting 08-15-2011 Page 1 of 7 Approved by Council: DRAFT located on a two-way area; and asked if we are expecting a miracle because we are going to change it back to a two-way street; he said the Valley started moving north and east about twenty-five years ago;he said he doesn't think that$6 million for one mile will guarantee any improvement in business in that area. Mayor Towey reminded Mr. Meyer that the issue before Council tonight is whether to place this matter on the November ballot, and not the one-way or two-way issue. Mr.Meyer asked Council not to put it on the ballot; he said there were hundreds of thousands of dollars spent analyzing this and many of his neighbors feel putting this on the ballot is a waste of time and money, and he recommended not wasting any more. Tony Lazanis, 10626 E Empire: said he and Frank Tombari chaired the Transportation Committee for fifteen years,and two or less lanes going east has been brought up quite a few times in the name of safety; and said if council finds that feasible,he hopes council does that; and put out a special light in front of the fire department, and have the back lane on the other side; maybe put one or two lanes going east, they could go around back and turn around and make it a business route. Debbie Ellis, 6303 S Chestercreek Lane: she asked council to consider changing the entire couplet to two- way and not put it on the ballot; and asked that it not stop the one-way at Dishman Mica; said she commutes daily at Dishman Mica, and coming down Dishman Mica is two-lanes, 35-45 miles per hour; and when traffic gets to Sprague it branches off with some going to Sprague and some going to Argonne; she said there is no reason to have that amount of traffic to go on to five lanes of traffic and spread out and still go the same speeds; she said that creates a funnel out of the Spokane Valley and said they call it the "I-90 on-ramp." She said that anyone traveling west on Sprague can see the consequences of the one- way on the local businesses with numerous empty buildings on both sides;but as soon as you cross under the overpass,which goes back to two-way,you see new businesses springing up everywhere;and she said that section of Sprague is a stark contrast to the "ghost-town" on the other side; she said the landscaping of big bushy trees hide a good portion of the business signs blocking the names of the businesses; and a trip around the block with all left-turns with no left-turn signals, can last five to ten minutes; she said she owns Empire Cycle and Power Sports and said they do a count of people coming in and they ask how people find out about their business; she said a large percentage say it's a drive-by but it took them several times past the business to get into a lane to be able to get to the business; she said the main reason she is here tonight it because of Ross Kelly's report on the traffic counts about traffic decreasing from 34,683 cars daily to 15,100 cars daily; she said if going from two-way to one-way did that to the traffic and what it did to the businesses, why would we want to keep it. She asked council to please consider bringing back the two-way streets the whole length of Sprague, and not penalize the businesses just because a few think saving thirty seconds is worth having Sprague a large on-ramp to the freeway; she said the one-way couplet was done without a vote, and she asked Council not to spend the money to put it to a vote,but to just do it for the good of the city,and don't leave any part of it,one-way. Dan Allison, N 12303 Warren Road: he said he doesn't care if the road is one or two-way; he said he thinks it should go on the ballot but not with a dollar amount included; and if it passes, then put it on again;he said he realizes that would cost a little more,but it would squelch all the people regarding which way; he said it's already started with the $4.2 million that popped up here in the last couple of days or so, and the $300,000 fine if the grant money doesn't get taken; and said he looks at the staff and said he really wonders if they are trying to torpedo the elections that are coming up; he said Mr. Dick Behm has already taken the shot, it was in the Valley Voice about the $4.2 million or the $300,000 we would be throwing away;he said that City Engineer Worley told him just before this meeting,that Council all knew about the $4.2 million, except maybe the two newer councilmembers; and said for that to come out now just before the election,just before this will go on the ballot, and said for the staff to say that they did not know anything about it; he said our city attorney, city manager, public works department, planning department all should have known about it,and said he thinks they all did know about it. He said it really irritates him to see this stuff pop up like this in this little city, to try to torpedo something that was voted Minutes Special Council Meeting 08-15-2011 Page 2 of 7 Approved by Council: DRAFT in by the people with the positive change group in here; he said we should put it on the ballot, no dollar amount,and let's get this thing killed and done with so we can move on and make a plan. City Manager Jackson said that although it is not his practice to respond to public comments, he wanted to reinforce that this is council's idea to place this on the ballot and that he is sure council will confirm that; and secondly, that all of the information regarding the $4.2 million has been before council as early as over a year ago when this discussion came up; and said he would be happy to meet off-line with any citizen; and said again that this is not a staff directed issue, and that the information absolutely has been available as part of the presentation from the beginning. Steven Neill, 10820 E. 18th Avenue: said he was very surprised that those who supported SARP are crying foul as the city council considers putting this issue on the ballots;he said instead of crying foul that this current council is placing the two-way option on the ballot, with what the SARP supporters say is an inflated price, why aren't they using this as a way to educate the voters on the benefits of their plan; if returning Sprague back to a two-way street will act to revitalize Sprague, they should have the figures to prove it; he said that this and a list of stores clamoring to open once this event happens will go a long ways to ease the voters' minds; he said they have had years to create a list of businesses so why don't they use the time between now and November to tell us about it; he said he would love to know a Wal- Mart super store is being planned for Sprague, or how other stores are seeking sites at the Old U-City; he said they should be able to give numerous reasons why this set of one ways needs taxpayer assistance while other sets in the valley and Spokane seem to do fine; he said that perhaps they could tell us why their vision of a revitalized Sprague/Appleway caused them to invest over$1 million in a plan that would ultimately cost over $30 million, while the bridge over the Spokane River on Sullivan was falling apart; he said it should be easy to explain to the businesses that are affected by the weight restrictions on that bridge that the extra cost is just of doing business in Spokane Valley for their vision; he said they could even mention the $4.2 million grant from the Transportation Improvement Board as a great down- payment for the tens of millions of dollars that SARP would have cost us; and he asked Council to place this question on the ballot in order to settle the matter. City Attorney Driskell said to clarify, the $6,528,000 was placed in the ordinance, but said that we have now received some updated information from HDR Consulting Agency that the cost could go as high as $7 million, plus a 2% bonding cost; and said Council has the option to change the landscaping to a range from zero to $3 million,and reiterated that the $6,528,000 is a flexible number. Craig Eggelston, 11810 E 18th Avenue; said he is a former Planning Commissioner and is a precinct committee officer and a block watch captain;he said speaking as a resident,leaving Sprague as a one-way would be turning it into a"small freeway"but said if that is council's goal, then keep it one-way; he said the speed limits will only get faster, and businesses will leave Sprague as the evidence supports; he said in driving here tonight and on his daily travels on Sprague, more businesses are leaving Sprague between University and going down to the big box stores;he said no one wants to do business there because of the high speed traffic; he said he has seen studies and heard testimony from his neighbors and as a planning commissioner, about how people want a vital, business community on Sprague; and if the street is one- way, that won't happen; he said people talk about the cost to change it back to two-way, but he questioned the cost of not doing it; he said there have been no conversations about tax incentives to businesses to help accommodate these businesses or in partnering with businesses; and said he hasn't heard council discuss any of those concerns; he said in regard to advocates of SARP crying foul, he said he is an advocate of having a thriving business community on Sprague, he said he wants to be able to walk there;and said he's never heard anyone advocate for faster traffic there;he said he is disappointed in the City Council about the direction and the decisions council has made; and said if council is going to put this on the ballot, then do so, but again said it is disappointing that Council has wasted so much time and energy and effort that we are going back exactly where we started and that Council is not leading. Minutes Special Council Meeting 08-15-2011 Page 3 of 7 Approved by Council: DRAFT Phillip Rudy, 5627 N Fruithill,with a business at 720 N. Argonne: said he feels putting this on the ballot is a waste of time; but that if Council does put it on the ballot, Council should strip it down to $1.6 million which is what it would take to turn it to two-ways; he said is he proud of Councilmembers Grafos and Grassel for wanting to make a beautiful landscaped area; and said if council does spend the $3 million, it could probably be a beautiful area, and said Council needs to contact the business and land owners to see what they would like to see that area become; in speaking to Councilmembers Grafos and Grassel, he said he thinks down in their hearts that they want to include the best parts of SARP, and one of those is to make a beautiful City Center. Randy Alvarez, 3010 S. Pines: said he doesn't feel strongly one way or the other as he does very little driving and does not own property; but said Winco is in that area and they seem to be doing well, adding he realizes they are a large business, which is different from a small business; he said he goes to Sports City Toyota to get parts and doesn't have problems getting there or back; and said he would be in favor of putting in bicycle improvements. Ray Perry, 2020 N Ely: said he has been attending meetings on this subject, if everyone could see all the figures of how many people left Sprague Avenue because it went to a one-way, that people would understand some of the ideas of why people want it changed back to two-way; and said it might slow down some of the traffic if there are enough doors opening on it; and said people should find out the figures before voting; and said he would like to see just a vote but without the money figures; and said those figures should be put up on the backboards prior to the vote. There were no other public comments. Councilmember Gothmann asked to hear information from HDR Consultants, and Mr. Ross Kelly, of HDR Consulting Engineers, 1401 E. Trent, went through a PowerPoint presentation discussing Phase 1 and Phase 2 of his report; and he asked Council to look at the actual numbers using a travel demand model; he noted the biggest change was not continuing the couplet beyond University. Public Works Director Kersten said the cost increases are a result of the unit cost increasing from a couple years ago, as well as additional signal work, and that Council had recommended going to the higher $3 million for landscaping, shrubs, drywalls, and multi-use pathway, adding that those figures were from the original designs from the SARP(Sprague/Appleway Revitalization Plan),and that the cost under SARP was about $4.3 million, some of which included detailed landscaping at the City Center; he said the $3 million would get high quality landscaping, examples of which are in the packet, and includes a full, multi-use bike path on the north side of Appleway.Mr.Kersten also stated that Council can move this figure as they deem appropriate. Discussion ensued about the idea of not including the landscaping, of the need to bring the stormwater up to the new standards so they would function well,which is not currently budgeted; and of reducing the amount down to $4 or even $2.1 million and that this has been an ongoing controversy for over ten years and thus the need to put it on the ballot. After further discussion, Council decided to change the $6,528,000 figure to $2.1 million, and to make other necessary adjustments to the ordinance. It was then moved by Councilmember Woodard and seconded, to amend the motion to change the ordinance title to "not to exceed$2,142,000 to finance conversion of Sprague and Appleway to two-way streets between Argonne/Dishman and University Road, including stripping, signals and ADA upgrades, and to levy excess property taxes annually to repay the bonds within a maximum term of twenty years; and providing for other matters relating thereto. Staff left the room to make the necessary adjustments to the ordinance in order to bring it back to this meeting for a vote on the amended motion. In the meantime,Mayor Towey invited public comment on the proposed amended motion. Randy Alvarez,2010 S. Pines Road, asked if Council contacted the businesses that relocated to see how they're doing; and Lewis Higgins, 13707 E. 23rd Court, said that Public Works Director Kersten had stated previously there would be a need for re-grinding and re-paving and the $2.1 million doesn't get you there and said that he (Mr. Higgins) feels that is deceptive. There were no further comments and at 7:20 p.m., Mayor Towey called for a recess. When staff returned to the meeting with the amended verbiage on the ordinance, Minutes Special Council Meeting 08-15-2011 Page 4 of 7 Approved by Council: DRAFT Mayor Towey reconvened the meeting at 7:53 p.m.; at which time he asked for a vote on amending the motion, and Council voted unanimously to amend the motion. Prior to council voting on the fully amended motion, there were no public comments, but council discussion included comments from Councilmember Gothmann that he feels there is a safety issue relative to the fire department with the present configuration, that safety is the responsibility of council and it should not be delegated to a ballot issue; comment from Councilmember Grafos that this discussion has been going on for years and that if the Fire Department feels this is such a strong safety factor, they could relocate that station if necessary. Vote on the fully amended ordinance: In Favor: Mayor Towey, and Councilmembers Hafner, Grassel, Grafos, and Woodard. Opposed: Deputy Mayor Schimmels and Councilmember Gothmann. Motion passed. Additional public comment included remarks from Howard Herman, 11707 McDonald who applauded Council for their job tonight; and from Philip Rudy who also stated his appreciation to council tonight, and mentioned that if the voters pass this proposal, council could come back and add more for repaving and stormwater to be paid for from the normal funds. NON-ACTION ITEMS: 2. Spokane Valley Signage Regulations—Lori Barlow, Scott Kuhta Community Development Director Hohman and Senior Planner Barlow gave an overview of the City's sign regulations,including a comparison with the regulations of Liberty Lake and City of Spokane. Councilmember Grafos said he had previously asked staff to bring comparison figures for all jurisdictions including Spokane County; and Planner Barlow said at the time of incorporation, we used Spokane County's sign codes and they have not gone under any major re-writes since 2001; she said staff looked at cities because sign requirements are designed for cities differently from counties due to the makeup of the commercial areas; she said they did a cursory review of the County's regulations and might be able to answer any particular questions council has. Councilmember Grafos said he would like to see those differences included next time. Planner Barlow also mentioned she did not look at signs in residential districts nor for apartment complexes since they have not experienced any issues in that regard. Councilmember Gothmann mentioned that when we started our sign regulations,a committee was formed which included professional sign people, and suggested getting them involved if we start to examine this issue extensively. Director Hohman said they can expand the discussion to include Spokane County and council agreed they would like to see that additional information next time. Director Hohman said staff can also bring examples of range of cost for particular signs to determine if we are consistent with our neighboring jurisdictions. Councilmember Grassel said she would like the permit process streamlined,and questioned why a symbol on a sign would require two separate permits. Councilmember Grassel also inquired about signs for just I-90 and freeways, including elevated signs coming off freeways, and Mr. Hohman said they will also include that in their research. Councilmember Grassel said that concerning the monument sign heights, if a sign is over 6 ft. that sign must be certified by an engineer, and said there is sometimes a problem in what we say we allow and the actual process,and that she would like to look at those details. Regulations for banners, flags, pennants and streamers were discussed with Councilmember Grafos mentioning that the thirty days versus sixty days regulations were confusing. In response to a question concerning the definition of copy, Ms. Barlow said for a future presentation, she could provide more details of that definition as well as the definition of advertising. It was moved by Councilmember Hafner and seconded to extend the meeting for fifteen minutes. Vote by Acclamation: In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Hafner, Gothmann, Grassel and Grafos. Opposed: Councilmember Woodard. Motion passed. Special event sign regulations were discussed, including the time limits and number of times per year for such a permit; with councilmembers stating they would like to discuss that issue further as well, and Director Hohman said he would propose to try to simplify the process as much as possible and agreed it is Minutes Special Council Meeting 08-15-2011 Page 5 of 7 Approved by Council: DRAFT very confusing. Planner Barlow added that standards are put in place by the community; that some cities place strong emphasis on aesthesis, while others emphasize overall appearance; that some temporary signs and banners don't last well or remain in good condition over time, and we want to consider how those temporary signs appear as when they become ragged, it deflects from the character of the community. Sign enforcement was also mentioned and staff explained then when a temporary sign permit is issued, a notice is sent to our code enforcement officers so they know when a temporary sign was issued and would expire; and if the sign remains after the permit has expired, a friendly reminder is sent to the business. Ms. Barlow said she will check to see what Spokane County charges for temporary signs; and said an objective concerning temporary signs is to keep the pathway/walkway clear. Director Hohman said staff will provide some ideas on how to minimize the process yet provide protection, and to have the regulations easy to understand and enforce. Complaints were also discussed including suggestion from Councilmember Grafos about not allowing anonymous complaints. City Manager Jackson said they will look at those regulations and policies, but there are times when citizens feel there would be repercussions if a complaint is made,but that the subject of complaints can be brought back for a future discussion. At approximately 9:20 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to extend the meeting another fifteen minutes. Councilmember Woodard said he feels temporary signs should be allowed with little or no permitting. Planner Barlow mentioned staff strives to make the regulations simple and user friendly to avoid complications; she said we are a compliant-driven city and those who abide are compromised because they are trying to do just that; and by not being regulated,it compromises citizens who are trying to do the right thing. Councilmember Grassel suggested some of the temporary sign fees seem out of order; and in response to a question form Councilmember Hafner of where the regulations come from, Planner Barlow explained that the regulations are contained in our municipal code. There was also mention of the cap and replace policy concerning billboards, and Planner Barlow said she would bring more information on that next time,to include areas where billboards are allowed.At approximately 9:30 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to extend the meeting another thirty minutes. Councilmember Grafos said he would also like a discussion next time to include off-premise signs. 3.Ballot Guidelines for Elected Officials—Cary Driskell City Attorney Driskell said he wanted to take some time tonight to briefly discuss the materials concerning ballot guidelines for elected officials and staff relating to a pending ballot measure; said this is intended to identify a range of options under state law and is not intended to be a statement of what elected officials or staff may or may not do for any specific ballot measure. Prior to the "Advance Agenda" item, City Manager Jackson took a few minutes to introduce and announce Roger Crum as our newly appointed Interim Deputy City Manager,who Mr. Jackson appointed through working with Prothman Consulting Company. Mr. Jackson said that Mr. Crum's background includes about twenty years with the City of Spokane as Assistant City Manager then City Manager, and said we are pleased to have Mr. Crum with us; and Councilmembers extended a welcome to Mr. Crum. 4.Advance Agenda—Mayor Towey After brief discussion on some upcoming items,it was clarified that staff will bring the bike program back to council with some substantial revisions to the plan and edits that hopefully match previous council comments, and that council will have another opportunity for commenting on the plan. It was also noted that the topic of bicycle helmets is scheduled for the September 20 meeting. Minutes Special Council Meeting 08-15-2011 Page 6 of 7 Approved by Council: DRAFT 5. Information Only: The Contract authority was for information only and was not reported or discussed. It was moved by Deputy Mayor Schimmels, seconded, and unanimously agreed to adjourn. The meeting adjourned at 9:43 p.m. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge,City Clerk Minutes Special Council Meeting 08-15-2011 Page 7 of 7 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meetings Formal Meeting Format Tuesday,August 23,2011 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff: Tom Towey,Mayor Mike Jackson,City Manager Bill Gothmann,Councilmember Cary Driskell,City Attorney Dean Grafos,Councilmember Mark Calhoun,Finance Director Brenda Grassel,Councilmember Rick VanLeuven,Police Chief Chuck Hafner,Councilmember Neil Kersten,Public Works Director Arne Woodard,Councilmember Steve Worley, Senior Engineer Mike Stone,Parks and Recreation Director Absent: Inga Note,Traffic Engineer Gary Schimmels,Deputy Mayor Carolbelle Branch,Public Information Officer Chris Bainbridge,City Clerk INVOCATION: Pastor Manuel Denning of Fountain Ministries Church gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all councilmembers were present except Deputy Mayor Schimmels. It was moved by Councilmember Grafos, seconded and unanimously agreed to excuse Deputy Mayor Schimmels from tonight's meeting. APPROVAL OF AGENDA: It was moved by Councilmember Grafos, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Hafner: extended congratulations to Parks and Recreation Director Stone on Terrace View Park and the staff working at the pool; mentioned he is on the oversight committee for emergency communication and Crime check and attended a conference this morning with the Board of County Commissioners with the meeting focus on the 1/10 of 1%, and said all is in order and by 2012 we will have to go to a narrow instead of a broad band for all emergency communications. Councilmember Grassel: no report. Councilmember Grafos: said he attended a Chamber of Commerce business meeting at the Mirabeau with a presentation by Baker Construction discussing what's happening in the construction industry and what we can expect to see in the near future. Councilmember Gothmann: reported he also went to the Chamber of Commerce meeting; attended an open house at Fire Station #5 and they discussed long—term planning and how they strategically placed fire stations to get to the need as fast as possible,and said about 80%of their calls are medical. Councilmember Woodard: reported he also attended the Chamber business meeting. MAYOR'S REPORT: Mayor Towey reported he attended a Senior Volunteer Program Appreciation/Awards event at CenterPlace with about 300 volunteers where they recognized about ten outstanding volunteers,and said he was honored to welcome them in the opening ceremonies. Council Regular Meeting 08 23-2011 Page 1 of 6 Approved by Council: DRAFT PUBLIC COMMENTS: Mayor Towey invited general public comments. Rick Cartwright, 11017 East Sprague said he opened the "big orange train" as a learning center for children to learn the history of the railroad and anything to do with trains; and he invited everyone to come visit; and mentioned that most people in the community tell him how wonderful it is to have someone in the train again, since it has been vacant for about five years. He said they hope to open between Thanksgiving and Christmas. 1.PUBLIC HEARING: 2012 Revenues and Expenditures—Mark Calhoun Mayor Towey opened the public hearing at 6:15 p.m. Finance Director Calhoun explained that the purpose of tonight's hearing is to get public input on the proposed 2012 revenues and expenditures; and he went over some background of what has transpired thus far in preparation of the 2012 budget. Mr. Calhoun also mentioned that a previous document contained a typographical error and that the 87.25 number of employees has not changed and is the same as 2011. Mayor Towey invited public comment and no comments were offered. Councilmember Woodard distributed to council, copies of a "Policy Note" from the Washington Policy Center of July 2011, which included a review of Washington State's 2011-13 budget and recommendations for structural reform. Councilmember Gothmann spoke about the funds our city has in its various reserve funds amounting to a total of$38.4 million in all reserves,which he said represents 110% carryover, and said it is normally prudent to have a 15% carryover, and he emphasized we are in good financial condition.Mayor Towy closed the public hearing at 6:34 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS: TOTAL AMOUNT 08-02-2011 5300-5308(refunds) $454.20 08-05-2011 23498-23549; 727110025 $1,618,316.13 08-05-2011 23550-23580 $37,445.57 08-09-2011 5309-5315 (refunds) $626.00 08-11-2011 23581-23603 (minus 23587); 805110006 $1,016,365.30 08-12-2011 23604-23619 $124,198.64 08-12-2011 23620-23632 $29,290.62 08-12-2011 23633 $143.31 GRAND TOTAL: $2,826,839.77 b.Approval of Payroll for period ending August 15,2011: $271,745.18 c.Approval of Re-appointment of Shane Comer to Housing Development Advisory Committee d.Approval of Resolution 11-006 for Easement Extinguishment e.Approval of Minutes of August 9,2011 Formal Council Meeting It was moved by Councilmember Grafos, seconded and unanimously agreed to approve claims for vouchers as listed above in the consent agenda. City Clerk Bainbridge asked for clarification that the motion included consent items b,c,d,and e,and councilmembers concurred that was their intent. OLD BUSINESS: 3. Tabled Motion of July 26,2011: Railroad Quiet Zone—Inga Note It was moved by Councilmember Grafos and seconded to remove from the table the motion to authorize the City Manager or designee to finalize and execute a contract with David Evans and Associates for approximately $82,551 to proceed with their scope of work to identi. the improvements, policies and strategies needed to accomplish quiet zone implementation. Traffic Engineer Note then explained that council had previously asked for additional information on the option of a wayside horn; she said she spoke with those who specialize in the wayside horns and obtained two quotes which range between Council Regular Meeting 08 23-2011 Page 2 of 6 Approved by Council: DRAFT $65,000 to $180,000 per crossing; and said the cost varies because if we have several roads at the crossing, sometimes more than one horn would be needed; so we might need horns not just for Vista or Park but for other streets,and said further analysis would be needed. Mayor Towey invited public comment,and Tony Lazanis, 10626 E. Empire, said everything is ready and the thing needed to do to stop the horns is put the public signs on Trent which indicate the area is a quiet zone, and said other than that, it is ready for a quiet zone since the center barrier and markers are already in place. Councilmember Gothmann mentioned that the place at issue is the railroad that runs beside Felts Field. Council discussion included wanting more details on the horns and an explanation of how it is different from quiet zones; mention of citizen expectations; of the need to hire the engineering firm to make the analysis, which is the purpose of the David Evans proposal; and Councilmember Woodard discussed information contained in his handout from AHS (Automated Horn System), and questioned the process for selecting a consultant. City Manager Jackson explained that the city staff selects a consultant or engineer based on qualifications, and once selected a fee is negotiated; but that staff is responsible for that aspect and that staff is required to follow certain procedures and state regulations in selecting a consultant,while council approves contracts;and said if council wants to broaden the scope of the project, to let him know. Councilmember Grassel suggested if having quiet zones is something council is interested in, that Council should take a look at the entire city. Vote by Acclamation to remove the item from the table: In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Hafner, Grassel, Gothmann and Grafos. Opposed: Councilmember Woodard. Motion passed and the previous motion was opened for discussion. Several councilmembers mentioned that the $82,000 is not budgeted, and that they would like further information. Mayor Towey invited public comment. Joe McGrath, 9320 E. Montgomery, said the Greater Northern horns go off toward his house but he doesn't hear the BP trains very much; said the concern about BP is far less than the horns of the Greater Northern which sound almost every 5 minutes, and he said the horns are especially disturbing at night. Tony Lazanis, 10626 E. Empire said he thinks Council should have the right to get a specialized firm; that there shouldn't be anything to stop council from getting information, including help from Olympia Lobbyists; and said he doesn't think Mr. Jackson should say Council can't do it. Mayor Towey said there is a distinction between the responsibility of the council and that of the staff and it is Council's responsibility to ask for more information,but it is not Council's responsibility to choose the consultant and the fees that they charge. Councilmember Gothmann agreed and said the rules are in place so that elected officials can't tell their friends that the Council will get them a contract; but rather the choice is up to the city administrator which makes for good checks and balances. Councilmember Hafner called for the question,and there was unanimous agreement in favor of calling for the question. Vote by acclamation on the original motion to authorize the City Manager or designee to finalize and execute a contract with David Evans and Associates for approximately $82,551 to proceed with their scope of work to identify the improvements,policies and strategies needed to accomplish quiet zone implementation: In Favor: Councilmember Gothmann. Opposed: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Hafner, Grassel, Grafos, and Woodard. Motion failed. NEW BUSINESS: 4. Proposed Resolution 11-007 Amending 2011 Transportation Improvement Plan—Steve Worley It was moved by Councilmember Grafos and seconded to approve Resolution No. 11-007 adopting the Amendment #2 to the 2011 TIP as presented. Mr. Worley explained that this is more of a housekeeping item; that council adopted the amended 2011 TIP based upon information staff had earlier this year and since that adoption, staff submitted an application for the Federal Transit Administration's (FTA) New Freedom program and was awarded funding for the Sidewalk and Transit Accessibly Project. Mr.Worley Council Regular Meeting 08 23-2011 Page 3 of 6 Approved by Council: DRAFT said this project proposes using REET (real estate excise tax) funds for the local match and state statutes require projects using REET funds to be in an adopted plan, and amending the 2011 TIP satisfies this requirement. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 5.Motion Consideration: TIB Project Proposal,Mansfield Avenue—Steve Worley It was moved by Councilmember Grafos and seconded to approve the Mansfield Avenue Connection project for TIB grant application as presented. Senior Engineer Worley explained that a few weeks ago, staff brought forward a list of projects for possible submission to the Transportation Improvement Board (TIB) for their current call for projects; and that council agreed on a list of six projects; but that the day after the approval,Mr. Worley met with some local developers who he had previously asked if they were interested in participating in a project as a private partner developer; and that he heard a day or two later that they would be interested in participating as a partner/developer; and said they agreed to participate and Mr. Worley referred to the tables contained in the council packet material showing project funding scenarios. Mayor Towey invited public comment. Tom Hamilton, a partner in the Granite Point Apartments: he said they paid$167,000 for permits, and he said they will need an extension of those permits because the road has not gone through; he said they were assured, back to 2004,that the road would go through; he said the part that Mr. Worley pointed out that they paid for, 87 feet of road, was in excess of$800,000 that they paid; and in addition to the permit fee,the paid a$207,000 mitigation fee for the light at Mansfield and Pines; he said the city stands to gain a lot more strictly from sales tax,employment,and over 200 residents that will be there,plus the property tax;he said the developer has already put in over$1 million,and for the city to put in $100,000 to get that little six-plex knocked down and to take that road through appears to be a no-brainer; and he said they were assured by the County many years ago before the City was formed, that this would happen, and he asked council to understand that the city will make money and not spend money by approving this project. Bill Lawson, Senior Partner of Granite Point Apartments, said this project has a great deal of history, and even the railroad crossing got moved down, and he said by putting in that 770 feet of road, which he didn't want to do because he thought it would never get done,that they gave up about two acres of land to put in this road, right-of-way and swales, and said there is an additional land value about $250,000; and said it is time to get it done, and he asked for Council approval. There were no other public comments. Councilmember Grassel asked who owns the property where the six-plex sits, and Mr. Worley replied they would have to research that; and if the owners don't want to sell, he said the City has the right of condemnation,which would be a council decision, adding that the City has never used that process. Vote by Acclamation on the motion to approve the Mansfield Avenue Connection project for TIB grant application as presented:In Favor: Unanimous. Opposed: none. Motion carried. 6.Motion Consideration: Set 2012 Budget Hearings—Mark Calhoun It was moved by Councilmember Grafos and seconded to set the 2012 budget hearing dates for September 27 and October 11, 2011. Finance Director Calhoun explained that this is an important and necessary part of the 2012 budget process, and that state law requires that we hold two public hearings; and setting the dates as mentioned will keep us on track to adopt the 2012 budget. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. PUBLIC COMMENTS: Mayor Towey invited public comment. Tony Lazanis submitted a letter concerning paying for a survey in an attempt to divide his private property into two lots; and he asked for an answer to his situation. Mr.Jackson said staff will research the issue and respond to Mr.Lazanis. Council Regular Meeting 08 23-2011 Page 4 of 6 Approved by Council: DRAFT Mayor Towey called for a recess at 7:35 p.m.and reconvened the meeting at 7:50 p.m. ADMINISTRATIVE REPORTS: 7.Traffic School—Morgan Koudelka Senior Administrative Analyst Koudelka explained that currently the Spokane County Sheriff's office operates a traffic school for qualifying individuals who receive traffic infractions in the unincorporated County; and that the school allows officers to interact with the individuals in a positive environment providing education on traffic laws and safe driving techniques, and in return the participant has their infraction dismissed upon satisfactory completion of the class. After Mr. Koudelka gave his PowerPoint presentation on the subject, there was council consensus to move this forward for a motion consideration at a future meeting. 8.Review of ordinance that Levies 2012 property tax—Mark Calhoun; and 9.Review of Ordinance to Confirm Tax Levy—Mark Calhoun Finance Director Calhoun explained that these are the ordinances that are required by law in order to levy property taxes, and then to confirm the tax levy; that the levy will not have an increase except for new construction, and our levy amount remains the same with neither an increase nor decrease. Mr. Calhoun said these ordinances, along with the ordinance to adopt the budget, will be brought before Council later this fall as a first and second reading. 10. Sullivan Bridge Review—Steve Worley Senior Engineer Worley explained that due to its deteriorating condition, staff has been evaluating the Sullivan Road West Bridge and pursuing funding for its replacement; that the bridge was given a Sufficiency Rating of 24.14 in its 2010 Bridge inspection and it was determined to be "structurally deficient." Mr. Worley mentioned that the estimated bridge replacement will cost $19.7 million, and that currently the city has received a federal bridge replacement grant for$8 million and a FMSIB grant for$2 million; and said the federal grant requires a 20%match. Mr. Worley said the bridge is not in immediate risk of failure,and the purpose of placing weight restrictions on the bridge is to slow further deterioration; and he explained more about the weight restrictions, the notification process, options to prevent further damage, and of the estimated needed funds to move forward; and further explained that this is a two year process to complete planning, reviewing, permitting and designing phases, and that the bridge ranked #1 in priority last year by SRTC(Spokane Regional Transportation Council)for regional significance. 11. Contract Authority, SVMC 3.35—Mike Jackson City Manager Jackson explained that a few weeks ago a question was raised about the process and authority of the City Manager concerning granting contracts or change orders; and Mr. Jackson explained that per our Municipal Code,the City Manager is authorized to enter into contracts, contract changes and change orders without council approval when the aggregate amount and all contract amendments does not exceed $200,000; and said the exception to this is on contracts previously approved by council, then the City Manager has authority to execute amendments which aggregate amounts are less than 15% of the original contract amount, or up to $200,000, whichever is less. Mr. Jackson said staff in public works tracks all the change orders so the City Manager knows the total amount prior to executing the contracts. 12.Advance Agenda—Mayor Towey Councilmember Grafos asked that council review the city policy on car shows and said different clubs seem to think we are resistant to their types of activity and they were chased out of the area; and City Manager Jackson asked if Mr. Grafos has names of those concerned so that staff can discuss the issue with them; and Mr. Grafos agreed he would supply the needed information. Mr. Grafos also mentioned he would like more information on quiet zones and to have AHS make a presentation to council in the future. Mr. Jackson said we are not currently considering the award of a contract, but staff can look for someone to make a presentation on the wayside horns;and Council concurred. Council Regular Meeting 08 23-2011 Page 5 of 6 Approved by Council: DRAFT INFORMATION ONLY (13) Department Reports, (14) Greater Spokane, Inc. Quarterly Report, and (15) Receipted Copy of Submitted Ordinance to Spokane County Elections Office were for information only and were not discussed or reported. 16.EXECUTIVE SESSION Performance Review of a Public Employee [RCW 42.30.110(1)(g)] It was moved by Councilmember Grafos, seconded and unanimously agreed to adjourn into executive session for fifteen minutes to discuss the performance review of a public employee, and that no action is anticipated upon return to open session. Council adjourned into executive session at approximately 9:02 p.m. At 9:25 p.m. Mayor Towey declared council out of executive session, and it was moved by Councilmember Grafos, seconded and unanimously agreed to adjourn. The meeting adjourned at approximately 9:26 p.m. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge,City Clerk Council Regular Meeting 08 23-2011 Page 6 of 6 Approved by Council: DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley,Washington August 30,2011 6:00 p.m. Attendance: Councilmembers Staff Tom Towey,Mayor Mike Jackson,City Manager Gary Schimmels,Deputy Mayor Cary Driskell,City Attorney Bill Gothmann,Councilmember Mark Calhoun,Finance Director Dean Grafos,Councilmember John Hohman Community Dev. Director Brenda Grassel,Councilmember Mike Stone,Parks&Recreation Director Chuck Hafner,Councilmember Neil Kersten,Public Works Director Arne Woodard,Councilmember Mike Basinger, Senior Planner Carolbelle Branch,Public Information Officer Chris Bainbridge,City Clerk Mayor Towey called the meeting to order at 6:00 p.m. 1. Library Services in Spokane Valley—Doug Stumbough Via his PowerPoint presentation, Branch Services Manager Doug Stumbough gave an overview of the services of the Spokane County Library District. Mr. Stumbough explained the Library's service area, how it is governed and financed,the infrastructure of their ten branches and website, gave a use sampling and service history including history of the Valley Library building; spoke of their five-year trend and of the materials, programs and services they provide for the community; mentioned their 20-year facilities master plan, and of the recent needs assessment with the associated three phases of plan priorities improvements. 2. Social Service Outside Agency Funding Requests—Mark Calhoun Finance Director Calhoun briefly explained the process for receiving these requests for funding, and asked that councilmembers submit their recommendations to him no later than 4 p.m. September 14,after which time he will prepare combined information and allocation averages for Council as they consider the funding allocations at the September 27 council meeting. Councilmember Gothmann said the site selector was removed from the total, which reduced the amount by $15,000, and he therefore moved to set $150,000 as the total allocation for all outside agency requests. The motion was seconded, there was no public comment, and council voted unanimously in favor of the motion. At Mayor Towey's invitation,the following social service agencies made their presentation to council: (a) Big Brothers Big Sisters, (b) Coalition of the Responsible Disabled,(d) Greater Spokane Substance Abuse Council,(e)Project Access, (f) Spokane Valley Partners, (g) Spokane Valley Veterans Forum, (h) Valley Meals on Wheels, and (i) YWCA. It was noted that staff received word from (c) Community Minded Television that they would not be able to attend tonight,but were still interested in receiving funding. Mayor Towey called for a recess at 7:23 p.m. and reconvened the meeting at 7:36 p.m. 3.Bicycle and Pedestrian Master Program—Mike Basinger Community Development Director Hohman explained that tonight is a working session to get the details of the plan, item by item, and that it is clear council needs to review those details and supply staff with edits. Director Hohman said a problem with the plan is that the Department did not give an administrative report to council in the beginning in order to get necessary feedback on what over-riding issues council would like to address; and said this is a change he'll institute,and to begin these processes, staff is here to Council Study Session Minutes August 30,2011 Page 1 of 5 Approved by Council: DRAFT get in context of what council wants to see in the plan, and then process that back through the Planning Commission and hearings if necessary, or council could conduct public hearings. Director Hohman said there is a lot of information to present at once and he encouraged Council to ask questions as staff moves through the document. Senior Planner Basinger went through the PowerPoint presentation, which included an explanation of the purpose of the Bike and Pedestrian Master Program (BPMP). Discussion included comments from Mayor Towey that he feels the focus should be on sidewalks and bicycles equally, and Councilmember Woodard remarked that he feels sidewalks should have a higher priority. Councilmember Gothmann asked if the statistics suggest we have a pedestrian or bike problem, or both, and Mr. Basinger replied it seems to be a little of both, as many times the bike facility acts as a buffer to the pedestrian on the sidewalk. Councilmember Hafner mentioned the lack of sidewalks, especially for children walking to and from school and suggested that sidewalk safety for everyone should be first,with bike paths second; and Councilmember Woodard agreed we have a lack of sidewalks, especially in residential areas, and mentioned his preference for paving curb to curb with sidewalks. Councilmember Grafos agreed with the need for both sidewalks and bicycle paths, but to first focus on the plan, and suggested making edits to the goals and policies in order to have a more common sense approach; and mentioned he is not sure if this needs to be in the city's comprehensive plan, but does want a balanced bike plan to encourage families to come to our city. Councilmember Grassel suggested making changes so the document is more of a guide than a mandate, and to perhaps be more broad and general and not so detailed. Councilmember Woodard asked about ancillary facilities on page 18 of the plan, and Mr. Hohman said in order to address the details further, this topic will be rescheduled; and it was noted that not all councilmembers had their copy of the plan on hand. At approximately 9:00 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to extend the meeting for an hour. Councilmembers concurred with staff making the following suggested or similar edits, and to schedule a future meeting to discuss the entire document in track-change format: • To generally change the word"will"to"can" • Change directives such as"ensure"to "encourage,"and"maintain"to "strive to maintain" Network and Facilities Goal& Policies I Goal BP-1 Provide a comprehensive, bikeway and pedestrian system connecting residential neighborhoods with parks, schools, commercial areas, trails, and employment areas within the City and to adjacent jurisdictions. Policies I BP-1.1 Encouragelncrcase the number of bike lanes, shared use paths and sidewalks throughout the city. I BP-1.2 EncourageEnsuro bicycle parking facilities arc provided at commercial and public facilities as well as places of employment. BP-1.3 Work with Spokane Transit Authority to develop safe,comfortable and secure pedestrian amenities and bicycle parking facilities at transit stops as well as bike racks on transit vehicles. BP-1.4 EncourageConstruct sidewalks,bicycle facilities and shared use paths as part of development where applicable. BP-1.5 Encourage trees,planting strips,bollards and other treatments with new streets,parking lots and other pedestrian activity zones to include trees,planting strips,bollards and other treatments to create an effective safety and visual buffer between the sidewalk and the street. BP-1.6 Coordinate on regional non-motorized efforts in partnership with adjoining jurisdictions and with the Spokane Regional Transportation Council. Council Study Session Minutes August 30,2011 Page 2 of 5 Approved by Council: DRAFT BP-1.7 Cooperatively pPursue joint funding applications for implementation that will expand the regional bikeway and pedestrian networks. I BP-1.8 Strive to Mmaintain pedestrian,bicycle and vehicle.: , and emergency response access rights when street closure or vacation requests are processed. BP-1.9 Use technological advances as available to update and maintain the bicycle and pedestrian network, including but not limited to barcode scanning technology at wayfinding stations, alternative paving options, eke. f asked to have this re-worded to include such things as pedestrian safety crossing measured Safety and Accessibility Goal and Policies Goal BP-2 Reduce the number of bicycle and pedestrian injuries through development of safe and accessible routes for bicyclists and pedestrians of all ages and abilities. Policies: BP-2.1 Work to develop Ensure bicycle and pedestrian facilities that meet recognized design jnote: check with public works concerning which recognized design standards are being referred to here] standards for safety and accessibility. BP-2.2 Strive to have Ensure that bicycle routes and shared use paths are properly signed and marked and lit to address personal safety. BP-2.3 Work to develop safe bicycle and pedestrian crossings of major arterials, railroads,I-90 and the Spokane River through use of innovative treatment where appropriate. I BP-2.4 Encouragelncreaso enforcement of pedestrian and bicycle safety rules on City streets and bikeways. I BP 2.5 Consider potential future regulations to encourage safety, including bicycle helmet use. Promotion and Education Goal and Policies Goal BP-3 Implement comprehensive education and encouragement programs targeted at all populations in the City. Policies: BP-3.1 Continue to work and coordinateing with the Spokane Regional Health District,the Safe Routes to Schools program,the Sheriff Department, SCOPE, Commute Trip Reduction and other entities concerned with bicycle and pedestrian safety to create education programs focused on safe bicycle riding,walking and motorist activity. BP 3.2 Continue to work with existing programs such as the Commute Trip Reduction and the. Safe Routes to School programs to promote bicycling and walking to work, school, Chopping and recreational activities. BP-3.2; Provide current and easily accessible information about pedestrian walkways,the bicycle network,bicycle programs and bicycle parking. Council Study Session Minutes August 30,2011 Page 3 of 5 Approved by Council: DRAFT Implementation,Funding and Maintenance Goal and Policies Goal BP-4 Seek funding from all available sources to implement and maintain bicycle and pedestrian facilities as well as ongoing education and enforcement. Policies: BP-4.1 Maintain a prioritized and phased implementation plan that takes into consideration the scope, cost and benefits of a facility;, the available funding opportunities, and the need for availableility of staff. BP-4.2 Include facilities as described in this Bike and Pedestrian Element as part of the annual transportation improvement program(TIP)where feasible. BP-4.3 Review and monitor opportunities for multi-modal grant funding as they become available. Councilmember Grassel suggested we eventually develop a brochure of our city to place at hotels,motels, and other establishments; and suggested we include some coordination between road projects and bike plans, similar to the situation at Mission Trailhead. Director Hohman said he appreciates council's feedback and said staff will examine the document to ensure we are not duplicating our directives. 4. Solid Waste Update—Neil Kersten Public Works Director Kersten said tonight he wanted to specifically review the alliance agreement, and he brought Council's attention to the included Comprehensive Plan Chapter 13, which he said is a resource document for council to review as it covers a lot of the history,participants,and issues,including how the system works as well as several alternatives addressed by the SWAC (Solid Waste Advisory Committee), including that committee's recommendations in section 13.6 on pages 13-29. Mr. Kersten said the intent is to extend the agreement for another three years, and Mr. Jackson added that we could convey that intent via a short letter; said there are other entities with agreements which don't expire until 2015 or 2016, and suggested extending our agreement would not be a problem. Mr. Jackson and Mr. Kersten both agreed tonight is a precursor for tomorrow's joint meeting on this topic with the Board of County Commissioners. Discussion included mention of the renegotiated contract Spokane City has with Wheelabrator; that an extension of three years would not prevent us from further discussing the agreement; and several aspects of the draft agreement including the voting process with the small cities having veto control over any action and the suggestion that they should not have majority control; budget shortfalls and the suggestion that members should not have to make up differences if they arise; that the system should be controlled and run by the tipping fee;that the capacity constraint section needs to be re- written as the obligation should be under the alliance if capacity issues arise as there is no way for Spokane Valley to develop a system to handle overflows; the issue of section 8.2.1 concerning withdrawing and that large cities should not be permitted to withdraw; and that the duration needs to be at least twenty years. Councilmember Woodard expressed his opinion that we not extend the contract. City Manager Jackson said there are other sections of the agreement to consider, that the previous summit stressed that the system be regional, and said it would be difficult to have a regional system without the City of Spokane; and said it needs to be financially sustainable and environmentally responsible, and said he feels Mr.Kersten's suggestions are excellent and he is hopeful the Alliance will pursue the study. 5.Advance Agenda—Mayor Towey Mr. Jackson mentioned that the bike helmet discussion is scheduled for September 20; and that speed limits have been added to the list of pending items. 6. Council Check-in—Mayor Towey There were no council comments. Council Study Session Minutes August 30,2011 Page 4 of 5 Approved by Council: DRAFT 7. City Manager Comments City Manager Jackson reminded council that he will present the Preliminary Budget at next week's council meeting, and that this year as opposed to previous years, staff is proposing to separate recurring expenses and nonrecurring expenses; and also to no longer appropriate the ending fund balance as a portion of the general fund, but to propose a 1% contingency of the total general fund that could be used in case of emergency or other circumstances that would cause us to dip into the ending fund balance; he said this process will protect the ending fund balance from being spent. Mr. Jackson said he will cover this in more detail next week. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 9:45 p.m. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge,City Clerk Council Study Session Minutes August 30,2011 Page 5 of 5 Approved by Council: DRAFT MINUTES CITY OF SPOKANE VALLEY SPECIAL JOINT MEETING Spokane Valley City Council Spokane County Board of County Commissioners Wednesday,August 31,2011 9:00 a.m.—12:00 p.m. Spokane County Fair and Expo Center Conference Facility located in Expo Complex 404 N Havana Street ATTENDANCE Spokane Valley Spokane County Thomas Towey,Mayor Al French,Chair,Board of Co. Commissioners Gary Schimmels,Deputy Mayor Todd Mielke,Vice-Chair Bill Gothmann,Councilmember Mark Richard,Commissioner Dean Grafos,Councilmember Brenda Grassel,Councilmember Chuck Hafner,Councilmember Arne Woodard,Councilmember Mike Jackson,City Manager Marshall Farnell,Chief Executive Officer Cary Driskell,City Attorney David Hubert,Attorney Mark Calhoun,Finance Director Guy Cavender,Costs Recovery Projects Mgr. John Hohman,Comm. Development Dir. Nancy Voermans,Executive Assistant Neil Kersten,Public Works Director Pat Harper,Engineers Office Admin. Roger Crum,Interim Deputy City Manager Bob Brueggeman,County Engineer Mike Stone,Parks&Rec Director Bill Wedlake, Solid Waste Section Manager Matt Lyons, Spokane Valley Police Lt. Nancy Hill, SCRAPS Morgan Koudelka, Sr.Administrative Analyst Martha Lou Wheatley-Billeter,Public Info Mgr. Chris Bainbridge,City Clerk Diane L Timoney, Staff Assistant Karen Corkins,Executive Assistant Daniela Erickson,Clerk of the Board Board of County Commissioners Chair French opened the meeting and welcomed all in attendance, and thanked Spokane Valley Councilmembers and staff for coming; which was followed by a brief welcome from Mayor Towey,then self-introductions by those in attendance. 1. Solid Waste Alliance Interlocal Agreement Chair French gave an update of the solid waste issue; explained that yesterday the Commissioners approved a"Statement of Principles"of where the Board is heading, and listing the Board's priorities and guiding principles the Board will follow as they move through the process; and he read an excerpt from a letter addressing those principles,as follows: " . . . Below is a general outline of the key principals that the Board used as the formation of the Alliance and should govern its future management. #1 —provide the best technology in solid waste disposal at the most affordable cost to the rate payer; #2 —provide for equitable representation of members and their constituents on the alliance board; #3 —contract out to the private sector to the greatest extent possible,all operations; #4—minimize the financial burden to the alliance members; #5—employ minimal staff consisting of an executive director, contract administrator and accounting/billing services as required; #6 — allow for decisions related to utility taxes to be controlled by the individual jurisdictions and not the alliance; #7—ensure vendor contract terms Special Joint Meeting Minutes of August 31,2011 Page 1 of 6 Approved by Council: DRAFT provide flexibility to adjust to the latest technologies as they become competitively available to the region;#8—use vendor contracting process to acquire assets for the system as opposed to incurring debt to be borne by the alliance or its members; #9—minimize any exposure to alliance members' general funds; and#10—minimize financial exposure to alliance members for any start-up costs." In reference to the draft interlocal,Chair French said that many jurisdictions are reviewing the agreement, and several including the City of Cheney have expressed concern with meeting the October 3 deadline, and said Cheney's mayor will be giving the Board information on the process and at what point Cheney can participate, and said they indicated they want to participate. Commissioner Mielke mentioned that when this draft interlocal was presented to Deer Park,they felt it was a"cart-horse thing" as they wanted a cost, but Commissioner Mielke said a cost can't be calculated until they know all the partners as they need to determine how many jurisdictions are interested, and then calculate according to each jurisdiction's annual tonnage; and said Deer Park also wanted a model resolution for consideration, and said Chair French is working on that. Chair French said that at the two-day summit in February,everyone wanted to examine forming an alliance, and said the task force has done excellent work, that they had a goal of having it all done by June and that was accomplished. He also mentioned that some asked about an alternate plan,and said the alternate plan is the county would form its own department and farm out for those willing to work, if people are happy with the County taking over and doing that service;he said the Board of County Commissioners is prepared to move in that direction only if that is the desire of the members. Councilmember Gothmann said this topic was included on last night's council agenda where councilmembers discussed a list of concerns, and said he feels they are at a point where they need facts and figures on cost and that the Council doesn't want to sign until those figures are provided. Chair French said they need to start working through and identifying the cost, whether this is handled by a contractor or with the County, and Councilmember Gothmann stated he feels regionally is the common sense way to do things and feels Spokane Valley is not likely moving towards its own plan. Mayor Towey agreed the Council is leaning toward the alliance but has concerns about the details, and that the City of Spokane has not yet made a decision, adding that without the City of Spokane, there can be no regionalism; and said he would like to see a study of options and that a partial regional concept doesn't seem to be what came out of the Summit or Task Force. Commissioner Richard said their desire is not to separate from the City of Spokane, that he believes the current system lacks financial accountability, representation and transparency; and for the better part of four years, he has tried to articulate to the City of Spokane that these things are needed; that it would be great to have all jurisdictions participate, but a regional system does not have to include every jurisdiction, although there would be a huge hole without the City of Spokane. Commissioner Mielke said we need to be cautious to not allowing a jurisdiction to have veto power over what they do, and if one potential partner holds out, they become the one with the veto power; that the City of Spokane is trying to decide which direction to go and the Board of County Commissioners needs to make a decision; he said he realizes the City of Spokane feels the Waste-to-Energy plant has a value as an economic development tool and that they likely want to keep that running, so if every other jurisdiction goes in different directions,they can rely on that plant;he said they don't want to commit any flow to the alliance unless they know the alliance will keep the flow going to the Waste-to-Energy plant; that there is a fine balancing point in the economies of scale to send all flow to one disposal plant versus diversifying risk, and said perhaps the long haul would be the cheapest,unless gas prices soar; he said they are waiting for us and we are waiting for them; that the only number the City of Spokane has is the cost of disposal of a complete system,including recycling and education; and said the County has asked them to give just the cost of the disposal,but that they have not calculated that at this point. Chair French added it is difficult to negotiate price when there is only a single vendor. Councilmember Woodard said there are only two months until Spokane Valley's interlocal expires and he feels it is a big mistake not to pursue other options as it leaves no negotiating ability; he said he feels something must be done in the interim; that he likes the concept but some items need refining, adding that he likes the idea of not allowing the larger Special Joint Meeting Minutes of August 31,2011 Page 2 of 6 Approved by Council: DRAFT partners to leave as it would break the system. Councilmember Gothmann suggested there is no reason why the County and Spokane Valley can't develop financial models, one including and one not including the City of Spokane; and said he feels in the interim the obvious thing to do is to sign a three-year extension, and Commissioner French agreed; and said they had a meeting yesterday with members of the City and asked them to look at the system about any economies to minimize the rates. Mr. French said one of those elements was how to manage the operating hours of the transfer stations, and said perhaps the number of hours those transfer stations are open could be reduced. Further discussion included costs, maintenance and other issues associated with Wheelabrator; mention from Commissioner Richard that the County is attempting to make sure none of the parties would be obligated for any debt beyond the retirement of the existing debt , and that none of the parties would be obligated for any liability for the new sale to the current landfill beyond the term of the contractual agreement; there was mention of shifts in cost driving the need to increase tipping fee as well as loss of revenue or change in rates; and encouraging Spokane Valley to support legislation that would authorize the Waste-to-Energy Plant as a renewal energy source. Commissioner French said that the October 3 date was established by the Task Force and is an arbitrary date so that the issue wouldn't languish forever; and said if Spokane Valley and other members need more time that is not a problem; but said they need to start identifying costs and putting together some cost structures about how the system will look; and suggested perhaps Spokane Valley staff could work with County staff on cost structure, and that perhaps Bill Wedlake and Neil Kersten could work together on that pricing and organizing structure; he also mentioned that last June there was a joint meeting with the County Board and Kootenai County Board and that they have a landfill and they said they'd be willing to take our waste, and the cost now is $65 a ton, so there are options. Mayor Towey said October 3 date seems reasonable. Mr. Jackson said he has no objection to staff working together,and said that the idea of the system being charged with developing the cost and alternatives would be something to explore. 2.Animal Control Commissioner Mielke distributed several documents concerning animal control, including a resolution in support of the concept of a regional animal control partnership; and he explained the historical perspective about Spokane Valley, Spokane County, Cheney, Millwood and others partnering with SCRAPS for animal control services. Mr. Mielke said the current facility is a forty-year old building; they have never paid rent but the State Auditor said they probably should; he said the facility is literally on the wrong side of the railroad tracks and the train has a tendency to park on the line and block the facility during the day. Additionally, he explained there are only two toilets in the building for about 70 people's use during the day; that the fire hydrant is on the wrong side which leads to water problems; that the current site is on the border of gravel pits so if we were to move it too far it would be on unstable ground; that the current coalition would have to determine how to finance a new facility; that Spokane Valley uses about 40%of the resources; and that the City of Spokane wanted to join about three years ago since their provider SpokeAnimal changed their services. Mr.Mielke said the current facility is not large enough to accommodate the needs; and several meetings have been held to discuss options and at one of those meetings,they came up with a list of questions: 1. From a financial perspective, are there operational cost savings in a regionally combined animal control operation versus each jurisdiction pursuing its own program? 2. Is there any way to fund a capital expenditure for a combined facility without going to a public vote? (a)Could current operations absorb the capital cost of a combined facility? (b) If the answer to (a) is no, could the individual jurisdictions contribute other funds to cover the annual capital cost payments? 3. In pursuing a combined facility,would there be savings by purchasing a pre-existing facility and remodeling it,rather than constructing a new combined facility? Special Joint Meeting Minutes of August 31,2011 Page 3 of 6 Approved by Council: DRAFT Commissioner Mielke said last November they came back with answers to the questions; moving on the assumption that SpokeAnimal was getting out of the business, they determined there would be a savings of about $400,000 in moving to a regional operation; that they tried to figure out how to have a facility without going to the voters, and determined they would have to take animal control down 40%to be able to make the bond payments,and if that occurred,he said,Animal Control would not be able to fulfill their mission;which led to the question,could jurisdictions absorb the cost of bond payments on a proportional basis said jurisdictions indicated they could not absorb that in their current budget. Mr. Mielke said there is a lot of empty real estate on the market and along with that,the idea of renovating existing land;he also explained they use a great deal of water on the inside of the building which necessitates floor drains, water proofing, and several other challenges. He explained that the Task Force went to the Traders Club, a group of commercial realtors, to ask them to develop a short list of areas that meet the stated criteria; and based on the cost per square foot; if we buy the property and build the facility, it would be about $13.8 million, or rounded up to about $15 million; or an alternative of $9 to $10 million to remodel a purchased site,one he said they found near Havana. Mr.Mielke said they tried not to go to the ballot,but exhausted all their options. He further explained that on a $10 million bond ballot fmanced over nine years, it would result in about $8.00 annually for a $200,000 home. He said the City of Spokane asked them to hold off on ballot timing until they can determine if they would seek an excess levy; he said they decided they would not, so the Board of County Commissioners started moving forward to plan on a November ballot. Commissioner Mielke said the ballot assumes the $15 million, and would be used exclusively for replacement of a regional animal control facility and automatically end in nine years or less. Commissioner Mielke said they received some comments that until the City of Spokane agrees to sell that property, it would be good to have them go on record in support of this; and said Mayor Verner sent a letter regarding the conditions on joining a coalition; and he explained that the Board of County Commissioners voted to endorse the Mayor's letter to go forward with a coalition. The group discussed the figures on the spreadsheet distributed by Commissioner Mielke,which shows the financial impact for each jurisdiction; and Mr. Jackson said the correct amount for 2010 for Spokane Valley is $314,000. Continued discussion included mention by Commissioner Mielke that he will reconcile those numbers, and mention by Mayor Towey that it appears we have been subsidizing the City of Spokane even though the contract states there will be no subsidizing. Commissioner Mielke said the subsidy would go away once the bonds go away,and at an interval such as six years,a recalculation could be done if warranted; and said if the City of Spokane doesn't join,that would be an enormous difference as opposed to subsidizing. Commissioner Richard said he has a concern that some of these numbers are based on assumptions; and regarding subsidizing the City of Spokane, stated frankly that wouldn't every jurisdiction want that option; and said he is not comfortable with Spokane City agreeing that after the bond retirement they'll pay their fair share; and said everyone should share in the risk and the reward. Regarding the timing, Chair French said they put this on the ballot knowing there is still some work to do before perfecting it, and that the Board has the option of removing it from the ballot next Tuesday if they can't feel comfortable the major partner is on board, and said he is willing to pull it off the ballot; but their first alliance is to the existing partner; that solving the City's problems doesn't mean we subsidize them; but said if the City of Spokane Valley doesn't feel comfortable, he'll remove it from the ballot. Discussion turned to whether to remove it from the ballot;that if the City of Spokane came on board later there could be different negotiations; and mention there is always the chance such a ballot issue would not pass. Commissioner French said he needs to know before Tuesday whether or not to keep this on the ballot; and individual councilmembers said they were for keeping it on the ballot, with Councilmember Grassel adding that she has some issues with some of the data and figures, but agreed to keep it on the ballot as well. There was a break at approximately 11:12 a.m.,and the group reconvened at approximately 11:23 a.m. In the interest of time, it was determined the group would discuss the jail, followed by the Milwaukee right- of-way next,then the Transportation Benefit District. Special Joint Meeting Minutes of August 31,2011 Page 4 of 6 Approved by Council: DRAFT 3. Jail Commissioner Richard explained that he has been working on this project for about the last five years; that it involved remodeling, re-tooling and restructuring to separate the project into two pieces: a community corrections facility downtown next to the retrofitted jail; and then locate a more secure detention facility off-campus; and said they brought the projected cost down to $199 million from a high of about$265 million; he said it required finding a remote site, which was located in the west plains; and said the site required an amendment to the Urban Growth Boundary to access sewer and water; and said they are moving toward that amendment; he said that initially they felt the situation was an emergency as they were releasing some prisoners from the detention facility,but the Board withdrew the emergency and the amendment proposal and are putting the land use amendment into the ten-year amendment process, with a goal to have it completed at the end of the year; he said they were immersed in critical reforms in the last four or five years to manage the population and expand alternatives to incarceration; and said they feel they are doing that and buying time through those efficiencies without having a complete crisis due to a lack of facility;that they are going through the land use process and still examining other alternatives to locate the detention facility elsewhere; and said they got a conditional use permit for the community corrections for the retrofitting downtown without triggering a need for a new parking garage; and said the City Hearing Examiner approved the proposal without the need for a parking facility, which would save about $20 million; that there is a two-year window on the conditional use permit so the clock is ticking and they're moving forward; and said they will try to bring something in 2012 or 2013 depending on how things go. 4.Milwaukee Right-of-Way Update Mayor Towey gave some history on the Milwaukee road and the controversy over the years on who owns it and to what purpose would it be used; he said the County owns the property; and the focal point of the County and of the STA (Spokane Transit Authority) was to preserve the area for future mass transit; he said he hasn't talked to anyone in Spokane Valley who doesn't want the road extended; but the issue remains, and said he feels Spokane Valley, the County, and STA should sit down and determine a reasonable plan for this property to enhance the area,and to work together to preserve it so all citizens can use the area. Councilmember Grafos said he proposes we start together to develop that into an asset by making it a shared use path, starting at University and going to Liberty Lake; and to maybe get some construction companies to help with some of the ground work, and of course, to involve STA. He said there should be no impact on zoning, and suggests an asphalt path with vegetation on both sides. Commissioner Mielke said he feels that is a great idea; that their job is to determine how to connect communities in the county, and said there are some big expenses in projects in right-of-way acquisition, but said he sees no reason why we should not use it today; he said he sees it as a long-term asset as a region,and feels no reason why it should not be used on an interim basis for aesthetic value. Commissioner Richard said that it troubles him that in the last couple months, STA withdrew its high capacity analysis of that area, which, he said, is one of the reasons the County had been waiting; that he thinks STA belongs in the conversation, but we need to be careful not to let one entity drive the agenda; that STA had committed to do the analysis to determine if that's even the right corridor; and said he's not convinced that is the case and STA's decision to withdraw from that analysis further convinces him; he said he feels there is a need to request STA to make that determination so we can choose the best course moving forward; that we need to press STA to do the analysis and determine if that's the corridor to preserve; and in the interim; maybe go with an easement agreement; and he stressed the need to converse with STA. Councilmember Grafos suggested the idea of getting the property owners to develop the back of their properties, and agreed with the importance of involving STA. Chair French stated that STA indicated that this is not the right corridor for light rail, and agreed with the needed conversation with STA to determine their plans so the County can make appropriate decisions; and said he is fine having staff work on that transition to see how it works. Commissioner Richard reiterated that STA needs to Special Joint Meeting Minutes of August 31,2011 Page 5 of 6 Approved by Council: DRAFT complete the analysis or determine the area is not a working priority;and he and Chair French agreed they have no objection to Spokane Valley and County staff working on some sort of joint use agreement and City Manager Jackson agreed it is feasible to start working on that, and to come back to council with questions and to start the process. The group appeared to be in agreement to start working on a joint use agreement. 5. Transportation Benefit District(TBD) Regarding forming a Transportation Benefit District, Commissioner Mielke reported that to form a district,the Board of County Commissioners must pass a resolution; and said they would like indications of the various jurisdiction's view on this; that people want to see a plan before committing to a district; and asked whether we want to come together and try to develop a transportation maintenance plan to cover those needs on a regional basis, and said he is working on sending a letter within the next week or so, to ask if Spokane Valley is interested in participating in a group that would sit down for a period of time and try to develop a transportation maintenance plan to take to the voters; that it would likely take nine months to develop a proposal to take to the voters; and that the Board would ask the same question to the other jurisdictions; that once the Board gets input, the Board would pass a resolution that no fees would be assessed without a public vote and the purpose would be to develop a plan; and if there was no plan by the end of the specified time,the district would be dissolved. Mayor Towey said he would like to finalize the City's 2012 budget before making a decision about a TBD, as well as determine the conditions of the roads and of the needed revenues;that the City has not determined if it needs a TBD,but does not feel there is a pressing need, and Commissioner Mielke acknowledged that jurisdictions are finding themselves in a deficit in terms of road preservation. Chair French suggested revisiting this topic after the first of the year after Spokane Valley has passed its 2012 budget, and Mayor Towey said he would be comfortable with that. There being no further business,the meeting adjourned at approximately 12:12 p.m. Thomas E.Towey,Mayor ATTEST: Christine Bainbridge,City Clerk Special Joint Meeting Minutes of August 31,2011 Page 6 of 6 Approved by Council: DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley,Washington September 6,2011 6:00 p.m. Attendance: Councilmembers Staff Tom Towey,Mayor Mike Jackson,City Manager Gary Schimmels,Deputy Mayor Cary Driskell,City Attorney Bill Gothmann,Councilmember Mark Calhoun,Finance Director Dean Grafos,Councilmember John Hohman Community Dev. Director Brenda Grassel,Councilmember Mike Stone,Parks&Recreation Director Chuck Hafner,Councilmember Neil Kersten,Public Works Director Arne Woodard,Councilmember Morgan Koudelka, Sr.Administrative Analyst Carolbelle Branch,Public Information Officer Carrie Koudelka,Deputy City Clerk Mayor Towey called the meeting to order at 6:00 p.m. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the amended agenda. Mayor Towey read the proclamation for the Tenth Anniversary of 9-11 Remembrance. 1. Outside Agency Funding Requests—Mark Calhoun Mark Calhoun explained that the City has provided partial funding for local services and economic development agencies since incorporating in 2003. In the 2012 budget process, there currently is $150,000 set aside for Council to distribute to outside agencies.Each economic Development agency will have five minutes to present to Council. He said that on September 27, a motion will be considered for distributing the funds to the various agencies. Mr. Calhoun asked that Councilmembers submit their scoring sheet with recommended funding amounts to him by September 14. He will then return to Council the combined information and allocation averages on September 27 for Council to make final funding recommendations to be included in the 2012 budget. At Mayor Towey's invitation,the following economic development agencies made presentations to Council: (a) Greater Spokane, Inc., (b) Greater Spokane Valley Chamber of Commerce, (c) International Trade Alliance, (d) Spokane Valley Heritage Museum,(e)HUB Sports Center,(f)Valleyfest. 4. Commute Trip Reduction(CTR)—Morgan Koudelka Sr. Administrative Analyst Koudelka explained the CTR program is a state program designed to reduce the number of vehicle miles traveled and single occupant trips that occur throughout the state that applies to counties with an urban density. He said within those counties, all employers with 100 and more employees are required to have a CTR program. Within Spokane County, the cities with an affected employer contracts with the County for CTR program oversight services.He said the contracts are for two years and they coincide with the state's biennial budget. The agreement passes along Spokane Valley's allocated funds of$62,390 to Spokane County for providing oversight services. Mr. Koudelka said there are no substantive changes from the last Interlocal agreement. Councilmember Woodard asked that the "number of trips to reduce" of 26 be clarified. Mr. Koudelka introduced Aurora Crooks from the CTR office of Spokane County who explained it refers to the number of trips to reduce per day and that the number came from the state based on a 2009 survey conducted, and that the results of the survey goals were established to reduce the drive-alone rate by 10% or vehicle miles travelled by 13%. She explained the calculations are based on the number of employees at an affected work site who begin work between 6:00 a.m.and 9:00 a.m. and work 35 hour per week for twelve consecutive months,so not all businesses Council Study Session Minutes September 6,2011 Page 1 of 6 Approved by Council: DRAFT are included in the criteria. The Interlocal agreement is for two years and mandated by the State of Washington. Mayor Towey reiterated that Spokane Valley would be passing along our portion of the CTR funds to the County for managing the program rather than Spokane Valley managing the program. Councilmember Gothmann said municipalities have to be in a CTR program even if they do not have 100 employees.It was the consensus of Council to place the interlocal agreement on the next consent agenda for approval consideration. 2. City Manager's Presentation of the Preliminary 2012 Budget—Mike Jackson City Manager Jackson said that we are in an enviable position in that we are able to balance our budget and have healthy reserves; however, he said that does not mean we do not have challenges. He said Council has been heavily involved in the budget process and we are well ahead of schedule to meet the mandate to deliver a budget to Council sixty days before the end of the fiscal year.Mr. Jackson said the 2012 preliminary budget does not have the same line-item detail as the budget presented at the retreat but he can get copies of the retreat budget to Council if they need another. He also mentioned they should have their Business Plan with them for the budget discussions as a companion document because it defines the size of our work force,work programs and department goals. Mr. Jackson said there were several meetings with the Finance Committee and in the future, they may begin to report those activities regularly to Council so everyone is aware of the work and outcome of those meetings.Many of the fiscal policies originated in the Finance Committee meeting discussions, along with new recommendations for 2012.Mr.Jackson said public hearings are scheduled for September 27th and October 11th,with a first reading of the budget ordinance on October 25th and a second reading on November 15th.He said the fiscal policies are a critical part of the budget process because they help to guide us and ensure the City remains sustainable. He said the City continues to maintain basic service levels with reduced resources and that the proposed 2012 budget is less than the adopted 2011 budget. He said Council asked that the 2012 budget be only 1% more than the 2011 budget and we were able to do better. He said we continue to minimize personnel costs and overhead by contracting for many services. He said we should start to think about the cost of contract services and that initially the City thought by contracting for services we would save money and have flexibility in difficult economic times. He said we have not made adjustments to contract services and have put the most pressure on the general fund budget without knowing how much pressure our contract service providers are putting on their budgets or keeping their costs down. Mr. Jackson said we continue to leverage City funds with grant opportunities and we have very low debt.He said we intend to maintain a minimum general fund ending balance of 15%of revenues through 2015, which we exceeded this year and we are looking to increase the ending fund balance if possible because he said 15% is not enough to get through the kind of economic crisis we are in today. Mr. Jackson said we intend to maintain our service level stabilization fund at $5.4 million through 2014 and we have started this year to transfer 40% of the ending fund balance exceeding $26 million, to street capital on an on-going basis,. He said in looking at our law enforcement contract, we can settle our City books in the first quarter, but many of our bills do not come due for a couple of years. We set that figure at 40%, which gives us room if we have additional costs incurred from a previous year. As an example, we just received the 2010 settle and adjust bill from the County for law enforcement services. Mr. Jackson said Council has decided to hold the 2012 property tax levels to $10,750,000, which is the same as the 2011 rates. He said 2012 is not a growth year, but rather a year to stabilize and watch our reserves. We continue to face challenges in funding street preservation to maintain our streets and in the next few months, Public Works will present their revised Street Master Plan that will tell us how much money we need each year for street preservation. He said in addition, we hope to develop a plan that will clearly define the preservation element in all street capital projects so we can see the impact on an annual basis. He said we anticipate the costs may increase due to the number of roads in the previous street master plan that still need repair. Council Study Session Minutes September 6,2011 Page 2 of 6 Approved by Council: DRAFT He said in the 2012 budget, they divided the expenses into "recurring" and "non-recurring" categories to make it easier for Council and staff to see the money needed for basic operations each year. He said for 2012, he is proposing not to appropriate the ending fund balance in the budget to give the City a little more security. We cannot spend the ending fund balance unless Council makes specific appropriations. In recognition of that, he proposes a 1% contingency fund. Councilmember Grassel asked if they will still see the carry-over amount from year to year and where that will be in the budget if it is not included in the ending fund balance.Mr. Jackson said page 11 shows "Total Sources" of$61,482,961 as the amount of the general fund that the City would adopt if we included the beginning fund balance, but because we propose not to include the beginning fund balance,the total general fund appropriations would be $35,196,500. Councilmember Grassel said it would be nice to see that additional fund.Mr. Jackson said it will be denoted as the ending fund balance but the ordinance for adoption will not include it in the general fund. He said they also removed the forecast from the proposed budget but kept it in the Business Plan because it is a prediction and typically based on conservative numbers. He said forecasts can be manipulated to look however we want depending on the numbers we enter into it. He said it is a very useful tool and they will still use it in the Business Plan but he does not think it belongs in the budget document.Mayor Towey said he thinks it is a good tool and it makes sense to have it in the Business Plan. Councilmember Hafner said he thinks the most important thing is to use realistic figures in the forecast.Councilmember Grafos said he thinks the projection should be in the budget because it shows the operating expenses of the City and he does not think it hurts anything to include it in the budget because it provides an overview of the direction of the City. Councilmember Gothmann said he has seen it used more as a political tool than as a guide to the Council. He thinks it is a useful tool for Council to see the direction we are headed, but any figure can be plugged in which may or may not be realistic. He said he thinks it should be in the Business Plan. Councilmember Woodard said he wants it in the Business Plan. Mayor Towey said the Business Plan is open to the public and is an important document to gauge what we are going to do in the future and to tell us if need to make adjustments.Mr. Jackson said we will leave the forecast out of the budget at this time and if Council wants to change that later, we can change it. Mr. Jackson said we are $164,000 below our 2011 budget without any reductions in service and with 3.6%inflation over the twelve months prior to July as indicated in the Consumer Price Index.He said this reduced budget also includes over$100,000 in funds for maintenance of the new Greenacres Park and the televising of Council meetings. He said we are actually making expansions to service but still reducing our budget. We contract for police services and have library and fire districts but we are still operating below the normal employee count for a major city. The proposed budget includes a 2.5% Cost of Living Adjustment (COLA) for all employees. In 2011, non-union employees received no COLA, union employees received 2.5% as negotiated in their 2010-2012 union contract. Mr. Jackson said capital project funds can be appropriated for street capital projects at Council discretion. He added there is no increase in the property tax levy, but moderate growth and cost increases are predictable and we cannot always hold operational costs to the level of reduction achieved this year.He went over some highlights of 2011, including Greenacres Park and televising Council meetings, removing SARP from the Comprehensive Plan and making changes to the development code. He said we are actively pursuing possible changes to City Hall and moving the permit center, and made progress on the winter roads maintenance plan by purchasing a shop and maintenance equipment. He said while we are able to fund on-going street maintenance, street preservation is a challenge. We maintain over 437 miles of roadway and the objective is to preserve roads before they need complete replacement. Mr. Jackson said the 2012 budget is balanced and Council goals for 2012 include monitoring wastewater issues,pursuing solid waste,reviewing and evaluating development regulations,developing the Shoreline Master Program, pursuing a legislative capital budget request, creating an economic development plan, and breaking the plan into short-term actions and long-term direction. He said that because law enforcement and other public safety contracts represent a large proportion of our budget,we will continue to monitor the costs. Councilmember Hafner asked how street preservation will be addressed. Mr. Jackson said Public Works is working on a revised master plan that should provide data to test Council Study Session Minutes September 6,2011 Page 3 of 6 Approved by Council: DRAFT the validity of the plan and then we need to continue to monitor and account for the street preservation cost in our projects. He said if not money is not available in the budget, we need to consider future funding sources. Councilmember Woodard asked for an explanation as to the increase of 54% on page 53 when there was a reduction in employees from eleven to six. He said on page 55 there is a similar example where the increase is 33% with a reduction in employees. Mr. Jackson said he and Finance Director Calhoun will carefully study those figures and bring information back to Council. Councilmember Gothmann said in 2011 we had $970,000 as a contingency budget for law enforcement services for possible settlement for 2006 and prior years and it is reduced to $53,000 for 2012.He asked if our exposure has decreased in Law Enforcement.Mr.Jackson said our exposure has not changed, but we changed the way we budget for law enforcement by forecasting our best prediction for the costs and if the costs exceed that amount, we will come back to Council for discussion and make a decision to transfer money. Councilmember Gothmann asked if we are contracting for broadcasting services. Mr. Jackson said we do contract for broadcasting but have staff involvement as well.He said he may be back before Council in the future to discuss the law enforcement services contract and because we recently received a settle and adjust that is a significant increase. He said we are currently reviewing the charges, but he said he does not want Council to be surprised if we come back to discuss 2012 increases. Councilmember Grassel asked for the healthcare increases for employees. Finance Director Calhoun said the increase is approximately 10% for medical and 3%for vision and dental.He said they should have the final numbers from AWC by October. Councilmember Grassel said that at the budget retreat she thought they discussed keeping the COLA at a 1% increase for non-union employees in keeping with the overall 1%increase to the budget. She said she does not think there is a 2.5% increase in the cost of living and that Spokane Valley is not in line with the national trend.Mayor Towey said the intent of the Finance Committee was to look at the COLA from year to year and the original intent of the COLA is based on inflation and would be compatible to the inflation factor. He said he read that the inflation factor for last year was 3.84% and if we look at that, then a 2.5% COLA is justified. He said as a Council we should look at and analyze the cost of living each year to determine a COLA percentage. Councilmember Grafos said the CP1W, the urban cost of living,is annually adjusted and is the same formula used for Social Security. He said for 2009 through projected 2011 we are at 2.9% and it will probably be 1.7% for 2012 and he said we should stay at a 1% COLA across the board and 1%for salary increases. Mayor Towey said the current union contract runs through 2012 but they can discuss it when the contract expires. Councilmember Grassel said she was stating the 1%increase apply to non-union employees. Mr. Jackson said historically non-represented staff has been treated the same as represented staff to be fair, including benefits,vacation,etc., so as not to have to maintain different classification levels. Councilmember Woodard addressed page 7 and the Hotel/Motel tax fund and asked how to use those funds in ways that might bring more economic development. Mr. Jackson said Finance Director Calhoun will bring information forward during the budget process to discuss further and provide a more thorough review. He said they will also provide a full report of health and benefit costs so Council can look closer at those figures. Mayor Towey called for a break at 7:58 p.m. The meeting reconvened at 8:12 p.m. 3.Building and Land Use Permitting Process Revisions—John Hohman Community Development Director Hohman informed Council of the twelve-step program he has developed as an action plan to improve service to the community, called Roadmap for Enhanced Permitting. Mr. Hohman went through his presentation and said the department is comprised of three divisions: building, development engineering, and planning. He said we added development engineering in 2007 to streamline staff interaction and communication. He said we removed it from Public Works to consolidate the permitting under one director.The traffic engineering review board is still in Public Works but they have worked out a process where development engineering is the coordinator for traffic related items, but Public Works does the review. He said the management structure consists of the Council Study Session Minutes September 6,2011 Page 4 of 6 Approved by Council: DRAFT director and three managers: a Senior Development Engineer, a Planning Manager and a Building Official with the intent being that any manager can cross over to assist customers in any division of the department. Mr. Hohman said the biggest challenge they face is to change the perception in the community and get to the root of the problems to make corrective changes. He said another big challenge is the development code and changes they need to make.He said he wants to make the code easy for staff to implement and enforce, and easy for customers to understand. He said he met with staff to identify expectations and has emphasized that our customers are our primary focus. He plans to implement staff organizational changes to consolidate similar duties and provide a structured and disciplined supervision role. It is important to organize forms and procedures and purge old forms as updates occur. He said he hopes to improve communication with the development community by holding community forums to start a dialog with the community and try to improve its perception of the City. He said he plans to work with economic development partners such as Greater Spokane Incorporated and the Valley Chamber of Commerce to reach out to businesses and small businesses to help move projects forward. He said with regard to division prioritization,permitting will be the primary focus of staff and he would like to expand express permitting to include sign permits, approach permits, right-of way permits and other easier to review permits.He said he plans to implement a counter plan review to issue permits within a matter of hours rather than days or weeks. He said they will review and revise the development code and relocate the permit center and consolidate staff to allow better supervision. Mr. Jackson said in looking at relocating the permit center and consolidating reception and permitting, we would need to relocate the finance department and look at our time commitment in this building. He said we would need a new contract with WEB Properties and we would be looking at a fairly long-term commitment to make the changes. Our current contract ends March 31, 2013. Mr. Hohman said they will implement a new permit tracking system that will allow supervisors to assign work, track progress, and allow management to know who is working on a specific project and its status. He said they will implement performance measures and they will continue staff coaching and customer service training. 5.Advance Agenda—Mayor Towey N/A 6. Council Check-in—Mayor Towey Councilmember Grafos said Council is not setting aside the quiet zone issue and would like staff to present a complete packet to them and then have a bus tour to take Council through each crossing because he said he thinks it would be enlightening for the Council.Mr. Jackson said Interim Deputy City Manager Crum is researching the issue and we will bring information to Council in October with a scope of work for Council discussion. 7. City Manager Comments City Manager Jackson said he has been working with the County and the City of Spokane on an extension of our agreement for solid waste and he proposes they mail a draft extension to other cities for staff review and then bring that back to Council for consideration. He said the extension would run through November 16,2014.It was the consensus of Council to proceed as suggested. Councilmember Woodard said he is concerned we will lose negotiating leverage with a three year extension. Councilmember Grafos said he would like Public Works to look at the intersection of Appleway and Thierman to see if another left turn lane can be created heading east on Appleway turning north on Thierman. He also asked if they can look at the school speed limit signs on Fourth between University and Bowdish because trees block the signs from view.Mr. Jackson said staff will look into those issues. Mr. Jackson mentioned they discussed animal control at the joint meeting with the County Commissioners and said they will meet with the City of Spokane after September 20th to discuss the fees and charges and said he will report back to Council after that meeting. They also talked about the Old Milwaukee right-of-way and said there is joint interest in pursuing the corridor as a greenway and will have Public Works create a sketch to get an idea as to what Council is looking for and we will invite Council Study Session Minutes September 6,2011 Page 5 of 6 Approved by Council: DRAFT Commissioner Mark Richard to the Council meeting to get clarification and move the project along. He said information will be brought to Council regarding the Transportation Benefit District (TBD) so both Council and staff are fully aware of the cost. Public Works is working on the street master plan and that will be a good time to discuss the TBD. He said staff is currently reviewing the settle and adjust for the 2010 law enforcement services. He also received correspondence from Rose Dempsey from the Clean Air Agency asking to come to Council to discuss the indirect source rule and its regulation. He said at Council direction he will schedule a presentation from one of the board members for a future meeting. Council concurred. 8. Executive Session: Performance Review of a Public Employee [RCW 42.30.110(1)(g)] It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into executive session for roughly 15 minutes to discuss the performance review of a public employee, and that there will not be any decision after. Council adjourned into executive session at 9:13 p.m. At approximately 9:30 p.m., City Manager Jackson announced the meeting would be extended thirty minutes. At 10:11 p.m., Mayor Towey declared Council out of executive session, and it was moved by Deputy Mayor Schimmels, seconded, and unanimously agreed to adjourn. The meeting adjourned at approximately 10:12 p.m. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge,City Clerk Council Study Session Minutes September 6,2011 Page 6 of 6 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: First Reading Proposed Ordinance 11-013 Amending SVMC Relative to City Treasurer GOVERNING LEGISLATION: SVMC 2.40.010, 2.40.020, 3.10.010, 3.10.100, 3.15.040. PREVIOUS COUNCIL ACTION TAKEN: On August 9, 2011, staff provided Council with information regarding the proposed ordinance which would allow the City to comply with State law and accurately reflect the City's practice. BACKGROUND: The existing language in SVMC 2.40.010, 2.40.020, 3.10.010, 3.10.100, and 3.15.040 contain provisions relating to the position and duties of the city treasurer. The City does not employ a person with the title of City Treasurer. Instead, it has been the practice of the City to have the Finance Director fulfill these duties. However, some provisions in State law refer to a City Treasurer, so it is helpful to keep the reference to the City Treasurer in the Code. The terms "City Treasurer" and "Finance Director" are used interchangeably in various places, so both terms should be retained. As such, Staff recommends this amendment be adopted to ensure compliance with State law, provide clarity, and accurately reflect the City's practice. Staff views this as a housekeeping item. OPTIONS: 1) Motion to advance to a second reading; 2) Request that additional changes be made to proposed ordinance. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance 11-013 to a second reading. BUDGET/FINANCIAL IMPACTS: Anticipated to be revenue neutral. STAFF CONTACT: Cary Driskell, City Attorney; Mark Calhoun, Finance Director ATTACHMENTS: Attachment 1 — Proposed Ordinance 11-013 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 11-013 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, AMENDING SECTIONS 2.40.010, 2.40.020, 3.10.010, 3.10.100, AND 3.15.040 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO THE CITY TREASURER AND FINANCE DIRECTOR,AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code sections 2.40.010, 2.40.020, 3.10.010, 3.10.100, and 3.15.040, which have provisions relating to the position and duties of the city treasurer; and WHEREAS, it is the City's practice to have the finance director perform the duties of the city treasurer,and no person is employed as the city treasurer; and WHEREAS, there is no requirement in State law that a city have both a city treasurer and a finance director; and WHEREAS, the existing provisions should be amended to ensure compliance with State law, to provide clarity,and reflect the actual practice of the City. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amendment. Spokane Valley Municipal Code section 2.40.010 is hereby amended as follows: 2.40.010 Oath required. The city manager, city clerk, city treasurer,—/city finance director and the city chief of police,before entering upon the performance of their duties, shall be required to take an oath or affirmation for the faithful performance of their duties in substantially the following form: OATH OF OFFICE I do solemnly swear (or affirm) that I will faithfully and impartially to the best of my ability perform the duties of the office of in accordance with the laws of the State of Washington and all other duly enacted laws, rules and policies of the City of Spokane Valley, Spokane County,Washington. By: [Attestation] The oath or affirmation shall be given before the mayor and filed with the Spokane County auditor. Section 2. Amendment. Spokane Valley Municipal Code section 2.40.020 is hereby amended as follows: 2.40.020 Bond required. Ordinance 11-013,City Treasurer/Finance Director Page 1 of 3 DRAFT Prior to performance of their duties, the city manager, city clerk, city treasurer, /city finance director and city chief of police shall be required to furnish an official bond, to be renewed annually, conditioned on the honest and faithful performance of their official duties. The premium on the bond(s) shall be paid by the City. The amount of the bonds shall be as follows: A. City manager: $250,000; B. City cler'%: $250,000; I C.Finance director/city treasurer: $250,000; D. Chief of police: $250,000. In lieu of individual fidelity bonds,the City may purchase a blanket fidelity bond in amounts not less than those provided for above. Section 3. Amendment. Spokane Valley Municipal Code section 3.10.010 is hereby amended as follows: 3.10.010 One-quarter percent excise tax on real estate sales. A. Imposition. Pursuant to RCW 82.46.010, there is imposed an excise tax on each sale of real property constituting a taxable event as defined in Chapter 82.45 RCW, as the same now exists or may hereafter be amended. The tax imposed under this section shall be collected from persons who are taxable by the state under Chapter 82.45 RCW,as the same now exists or may hereafter be amended, and such tax shall comply with all applicable rules, regulations, laws and court decisions regarding real estate excise taxes as imposed by the state under Chapters 82.45 and 82.46 RCW, as the same now exist or may hereafter be amended. B. Tax Rate. The rate of tax imposed by this section pursuant to RCW 82.46.010, as the same now exists or may hereafter be amended, shall be one-quarter of one percent of the selling price of all real property upon which this tax is imposed. C. Use of Proceeds. All proceeds from the tax imposed by this section shall be I placed by the finance director/city treasurer, or authorized designee, in the City's capital project fund, with expenditures therefrom restricted solely to those uses permitted by state law; namely, for any capital purpose identified in a capital improvements plan and local capital improvements including those listed in RCW 35.43.040. Section 4. Amendment. Spokane Valley Municipal Code section 3.10.100 is hereby amended as follows: 3.10.100 Additional one-quarter percent excise tax on real estate sales. A. Imposition. Pursuant to RCW 82.46.035,there is imposed an additional excise tax on each sale of real property constituting a taxable event as defined in Chapter 82.45 RCW, as the same now exists or may hereafter be amended. The tax imposed under this section shall be collected from persons who are taxable by the state under Chapter 82.45 RCW, as the same now exists or may hereafter be amended, and such tax shall comply with all applicable rules, regulations, laws and court decisions regarding real estate excise taxes as imposed by the state of Ordinance 11-013,City Treasurer/Finance Director Page 2 of 3 DRAFT Washington under Chapters 82.45 and 82.46 RCW,as the same now exist or may hereafter be amended. B. Tax Rate. The rate of tax imposed by this section pursuant to RCW 82.46.035, as the same now exists or may hereafter be amended, shall be one-quarter of one percent of the selling price of all real property upon which this tax is imposed. C. Use of Proceeds. All proceeds from the tax imposed by this section shall be placed by the finance director/city treasurer, or authorized designee, in the City of Spokane Valley's special capital project fund established under SVMC 3.10.170 and shall be used solely for financing capital projects,as specified in the capital facilities plan element of the City comprehensive plan approved by the city council. Section 5. Amendment. Spokane Valley Municipal Code section 3.15.040 is hereby amended as follows: 3.15.040 Administration and collection. The finance director/city treasurer, or designee, is authorized and directed to contact the Washington State Department of Revenue to administer and collect the tax in accordance with RCW 82.29A.080. The city manager is authorized to enter into a contract with the State Department of Revenue for the administration, collection and disbursement of the taxes imposed herein, pursuant to RCW 82.29A.080.A copy of the contract shall be maintained on file in the office of the city clerk. The city clerk is further directed to transmit a certified copy of the ordinance codified in this chapter to the clerk of the board for Spokane County, the Washington State Office of Financial Management and the Department of Revenue. Section 6. Severability. If any section, sentence,clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 7. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of the Ordinance Summary. Passed this day of ,2011. ATTEST: Mayor,Thomas E.Towey City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 11-013,City Treasurer/Finance Director Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2011 Department Director Approval: Check all that apply: ❑ consent ❑ old business IN new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Council Awards of Outside Agency Funding Requests for the 2012 Budget. GOVERNING LEGISLATION: City budget practice. PREVIOUS COUNCIL ACTION TAKEN: No previous action taken. BACKGROUND: The City has provided partial funding for local social service and economic development agencies dating back to its incorporation in 2003 and this is again up for consideration in the 2012 Budget development process where $150,000 has been set aside for this purpose. On August 30 and September 7, Council heard 5-minute presentations from those agencies requesting funding (see below), and based upon those presentations and ensuing questions individual Councilors submitted to the Finance Department their recommendations for agency funding (detail on following sheet). OUTSIDE AGENCY PRESENTATIONS Social Service Agencies Economic Development Agencies August 30, 2011 September 6, 2011 Big Brothers Big Sisters Greater Spokane Incorporated Coalition of the Responsible Disabled Greater Spokane Valley Chamber of Commerce Community Minded Television International Trade Alliance Greater Spokane Substance Abuse Council Spokane Valley Heritage Museum Project Access The HUB Sport Center Spokane Valley Partners Valleyfest Spokane Valley Veterans Forum Valley Meals on Wheels YWCA OPTIONS: Council has the discretion to provide funding to individual agencies as it deems appropriate. RECOMMENDED ACTION OR MOTION: Staff request that Council make a motion expressing their final funding allocation determination in terms of which agencies will be funded and how much should be allocated to each. BUDGET/FINANCIAL IMPACTS: $150,000 is included in the 2012 Budget for this purpose. STAFF CONTACT: Mark Calhoun ATTACHMENTS: Spreadsheet reflecting a summary of Councilor recommendations for outside agency funding. I1SV-FS21Users lmcalhounlBudgets120121Outside Agency Funding Requests1209 9 09 27 RCA for Outside Agency Funding.docx \\SV-FS2\Users\mcalhoun\Budgets\2012\Outside Agency Funding Requests\Council Recommended Awards for 2012 CITY OF SPOKANE VALLEY,WA 2012 Budget Summary of Outside Agency Allocations Recommended by City Council Social Service Agencies Big Brothers Big Sisters Coalition of the Responsible Disabled Community Minded Television Greater Spokane Substance Abuse Council Project Access Spokane Valley Partners Spokane Valley Veterans Forum Valley Meals on Wheels YWCA Councilor Recommendations A B C D E F G #of Votes Average Re.Ue sted 0 0 0 4,000 3,000 0 2,000 3 1,286 10,136 0 0 0 1,000 1,000 0 1,000 3 429 2,000 0 0 0 10,000 0 0 0 1 1,429 19,456 0 0 10,000 6,000 0 0 1,000 3 2,429 8,700 20,000 20,000 0 20,000 20,000 25,000 20,000 6 17,857 25,000 31,000 30,000 35,000 32,500 30,000 35,000 30,000 7 31,929 35,000 0 0 0 1,000 2,800 0 1,000 3 686 2,800 9,000 10,000 10,000 10,000 7,500 10,000 7,000 7 9,071 10,000 0 2,000 10,000 3,500 0 6,000 2,000 5 3,357 5,617 Total social service agencies 60,000 62,000 65,000 88,000 64,300 76,000 64,000 68,473 118,709 Economic Development Agencies Greater Spokane Incorporated 51,000 30,000 40,000 50,000 43,700 40,000 43,000 7 42,529 51,000 Greater Spokane Valley Chamber of Commerce 9,000 10,000 0 20,000 18,000 5,000 5,000 6 9,571 21,100 International Trade Alliance 14,000 10,000 0 15,000 15,000 10,000 10,000 6 10,571 30,000 Spokane Valley Heritage Museum 2,000 0 5,000 4,000 4,000 0 4,000 5 2,714 4,051 The HUB Sport Center 4,000 8,000 0 5,000 5,000 9,000 9,000 6 5,714 9,408 Valleyfest 10,000 30,000 40,000 35,000 0 10,000 15,000 6 20,000 40,000 Total economic development agencies 90,000 88,000 85,000 129,000 85,700 74,000 86,000 91,099 155,559 Total 150,000 150,000 150,000 217,000 150,000 150,000 150,000 159,572 274,268 9/15/2011 Final Award 0 0 0 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 09-27-2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Mayoral Appointments: Lodging Tax Advisory Committee BACKGROUND: Notice of openings was placed in the Spokesman Review, the Valley News Herald, and on our website. The deadline for applications was July 1, 2011. No applications were received by that deadline, so we re-advertised with a deadline of September 2, 2011. Two applications were received and copies of those applications were distributed to the Mayor and Council September 12,2011. ACTION: Mayor to recommend appointment of one person,the vacancy is for a member representing a business required to collect the tax. The term would begin immediately and expire December 31,2012. Recommended Motion:Motion to confirm Mayoral appointment of to the Lodging Tax Advisory Committee for a term beginning immediately and ending December 31, 2012. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: ATTACHMENTS Applications for openings; ads placed for opening CITY OF SPOKANE VALLEY LODGING TAX ADVISORY COMMITTEE MEMBERSHIP SOLICITATION Spokane Valley Municipal Code (SVMC) 3.20.040 provides for the establishment of a Lodging Tax Advisory Committee, which shall consist of five (5)members: two representatives of businesses required to collect the tax, two members involved in activities authorized to be funded by the tax, and one City Council member. A vacancy exists for a member representing businesses required to collect the tax. The appointment would fill a recently vacated appointment with a term expiring December 31, 2012. If you or someone you know is interested and qualified to become a member of this committee, please request an application from Spokane Valley City Clerk Chris Bainbridge, 11707 E Sprague Ave, Suite 106, Spokane Valley, WA 99206 (509) 720-5102, e-mail: cbainbridge@,spokanevallev.org or go to the City's website, www.spokanevalley.org under the City Clerk's Department, and click on "committees" to download an application. Applications should be addressed to the City Clerk so they are received not later than close of business Friday,July 1,2011. Publish: June 10, 17,and 24,2011 CITY OF SPOKANE VALLEY LODGING TAX ADVISORY COMMITTEE MEMBERSHIP SOLICITATION Spokane Valley Municipal Code (SVMC) 3.20.040 provides for the establishment of a Lodging Tax Advisory Committee,which shall consist of five (5)members: two representatives of businesses required to collect the tax, two members involved in activities authorized to be funded by the tax, and one City Council member. A vacancy exists for a member representing businesses required to collect the tax. The appointment would fill a recently vacated appointment with a term expiring December 31, 2012. If you or someone you know is interested and qualified to become a member of this committee, please request an application from Spokane Valley City Clerk Chris Bainbridge, 11707 E Sprague Ave, Suite 106, Spokane Valley, WA 99206 (509) 720-5102, e-mail: cbainbridge@spokanevalley.org or go to the City's website, www.spokanevallev.org under the City Clerk's Department, and click on "committees" to download an application. Applications should be addressed to the City Clerk so they are received not later than close of business Friday, September 2,2011. Publish: August 19 and 26,2011 DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of September 22,2011; 11:00 a.m. Please note this is a work in progress; items are tentative To: Council& Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings October 4,2011, Study Session Format,6:00 p.m. [due date Mon,Sept 26] 1. Review of Legislative Agenda-Mike Jackson,Briahna Taylor (30 minutes) 2. Shoreline Issues-John Hohman, Ken Harper (30 minutes) 3.Building and Land Use Code Amendments-John Hohman (30 minutes) 4. Sullivan Bridge Tiger Grant Application-Steve Worley (20 minutes) EXECUTIVE SESSION: Pending/Potential Litigation [*estimated meeting: 110 minutes] October 6, 2011,AWC Regional Meeting Spokane, Wa. October 11,2011,Formal Meetin2 Format,6:00 p.m. [due date Mon,Oct 3] 1. Public Hearing: 2012 Budget -Mark Calhoun (10 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Proposed Ordinance 11-013 Amending SVMC,City Treasurer-Cary Driskell(10 minutes) 4.First Reading Proposed Ordinance,Bike and Pedestrian Master Program-Mike Basinger (15 minutes) 5.First Reading Proposed Ordinance,2012 budget Property Tax -Mark Calhoun (15 minutes) 6.First Reading Proposed Ordinance 2012 budget,tax confirmation-Mark Calhoun (15 minutes) 7.Motion Consideration: Participation in Traffic School Program-Morgan Koudelka (10 minutes) 8.Admin Report: Spokane Valley Fire Dept Accreditation-Chief Thompson (20 minutes) 9.Admin Report: Bonneville Power Franchise-Cary Driskell (15 minutes) [*estimated meeting: 115 minutes] October 18,2011, Study Session Format,6:00 p.m. [due date Mon, Oct 10] 1. CDBG Project Ideas-Scott Kuhta (20 minutes) 2.Budget Amendment,2011 -Mark Calhoun (20 minutes) 3. Code Compliance Report-John Hohman (20 minutes) 4. Sign Code-John Hohman (30 minutes) 5. City Signs-Mike Stone (15 minutes) 6. Car Shows-Mike Stone (15 minutes) 7. Speed Limits-Neil Kersten (20 minutes) 8.Helmet Safety Discussion-Cary Driskell (15 minutes) 9.Advance Agenda-Mayor Towey (5 minutes) [*estimated meeting: 160 minutes] October 25,2011,Formal Meetin2 Format,6:00 p.m. [due date Mon, Oct 17] 1. PUBLIC HEARING: 2011 Amended Budget-Mark Calhoun (10 minutes) 2. PUBLIC HEARING: CDBG-Scott Kuhta (10 minutes) 3. Second Reading Proposed Ordinance,Bike and Pedestrian Master Program-Mike Basinger (15 minutes) 4. Second Reading Proposed Ordinance,2012 budget Property Tax-Mark Calhoun (15 minutes) 5. Second Reading Proposed Ordinance 2012 budget,tax confirmation-Mark Calhoun (15 minutes) 6.First Reading Proposed Ordinance Adopting 2012 Budget-Mark Calhoun (15 minutes) 7.First Reading Proposed Ordinance,Franchise Agreement Bonneville Power-Cary Driskell (20 minutes) 8. Proposed Resolution Amending Fee Resolution for 2012-Mark Calhoun (20 minutes) 9.Admin Report: Lodging Tax Funding-Mark Calhoun (15 minutes) 10. Info Only: Dept Reports [*estimated meeting: 135 minutes] Draft Advance Agenda 9/22/2011 4:00:16 PM Page 1 of 3 November 1,2011, Study Session Format,6:00 p.m. [due date Mon, Oct 24] 1. Spokane Regional Sports Commission Update—Eric Sawyer (10 minutes) 2. Public Facilities District Presentation,Proposed Convention Center Completion—Kevin Twohig (20 min) 3. Landscaping Code Amendments—John Hohman (30 minutes) 4.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: 65 minutes] November 8,2011,No meeting (3 councilmembers attending a conference) November 15,2011, Special,Formal Format,6:00 p.m. [due date Mon,Nov 7] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance Adopting 2012 Budget—Mark Calhoun (15 minutes) 3.First Reading Proposed Ordinance Amending 2011 Budget—Mark Calhoun (10 minutes) 4.Motion Consideration: Funding Allocation,Lodging Tax—Mark Calhoun (10 minutes) 5.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: 45 minutes] November 22,2011; NO MEETING(Thanksgiving week) November 29,2011, Study Session Format 6:00 p.m. [due date Mon,Nov 21] 1. Info Only: Dept Reports [*estimated meeting: minutes] December 6,2011, Study Session Format,6:00 p.m. [due date Mon,Nov 28] 1. Oath of Office for Council positions#3 and 5—Chris Bainbridge (10 minutes) 2.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: minutes] December 13,2011,Formal Meeting Format,6:00 p.m. [due date Mon,Dec 5] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance Amending 2011 Budget—Mark Calhoun (10 minutes) 3. Committee,Boards,Commission Mayoral Appointments—Mayor Towey (15 minutes) [*estimated meeting: minutes] December 20, 2011,No meeting (Christmas Week) December 27, 2011,Formal Meeting Format, 6:00 p.m. [due date Mon,Dec 19]] 1. Info Only: Dept Reports [*estimated meeting: minutes] January 3,2012, Study Session Format,6:00 p.m. [due date Tue,Dec 27] 1. Oath of Office for Council positions #2, 3 and 6—Chris Bainbridge (10 minutes) 2.Mayor and Deputy Mayor Elections—Chris Bainbridge (15 minutes) [*estimated meeting: minutes] Draft Advance Agenda 9/22/2011 4:00:16 PM Page 2 of 3 OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Bidding Contracts(SVMC 3.—bidding exceptions) Centennial Trail Agreement Contracts,Annual Renewals Franchise Ord.,Bonneville Power(2nd reading) Governance Manual(resolution)Update Greenacres Trail/Northern Railroad Investment Accounts Milwaukee Right-of-way Mission Ave Design(Mission&Long ped. crossing) Parking/Paving Options(for driveways,etc.) Pavement Management Program Update Prosecution Services Public Input Process for Capital Projects Railroad Quiet Zones Retreat(Jan or Feb 2012) Revenue Policy,Cost Recovery School Flashing Beacons,Bowdish Middle,et al Senior Housing Shoreline Draft Goals and Policies Sidewalks Site Selector Update Solid Waste Amended Interlocal Speed Limits(Indiana etc) Sprague Appleway Corridor Environ.Assessment Stormwater Projects for Grant Funding Stormwater Contracts WIRA,Water Protection Commitment,Public Educ. *time for public or council comments not included Draft Advance Agenda 9/22/2011 4:00:16 PM Page 3 of 3 Spokane Community Development Valle Monthly Report y July 2011 PERMIT CENTER Revenue Permits Permit revenue for July 2011 was $61,231. This figure is slightly behind July of last year. Permit Revenue $300,000$250,000 $200,000 $150,000 $100,000 $50,000 I 6 L_ r j- $0 - L -[ 1 1 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec _2011 Revenue 2010 Revenue Land Use Land Use revenue for July 2011 was $10,429. This figure is also slightly behind July of last year. Land Use Revenue $16,000 O $14,000 74$12,000 a 4 $10,000 $8,000 M $6,000 $4,000 $2,000 $0 �7 Jan Feb Mar April May June July Aug Sept Oct Nov Dec 02011 Revenue 02010 Revenue Page 1 of 7 Spokane Community Development ��alle Monthly Report y July 2011 Valuation The valuation' for July 2011 was $4,002,913. $35,000,000 Permit Valuation • $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 ♦��~�� ♦ + * * $0 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec mi-m2011 Valuation im. 2010 Valuation Lf fIce f, 'inanciaiAlanaagement Permit_Information (Permitslsscued) Dwelling July 2011 Residential New Separate Demolition Units Structures Dwelling Units Permits Demolished Single Family Residence 5 Duplex Triplex 4-PI ex Apartments July 2011 Commercial New Tenant Buildings Improvements Additions 7 14 2 1 Per the currently adopted Master Fee Schedule,valuations reported above for commercial and residential construction permits are "assigned based on the value of the construction work as stated by the applicant or the value calculated by the Building Official using the latest valuation data published in the Building Safety Journal by the International Code Council,whichever is greatest." Page 2 of 7 Spokane Community Development ��alle Monthly Report y July 2011 Permit.4ctivity Certificate of Occupancy There were 15 Certificates of Occupancy for the month of July, including Lone Wolf Harley Davidson, Jacob's Upholstery, Spokane Valley Fire Dept, 4 buildings in the Industrial Park. Permits Issued Community Development issued a total of 278 permits in July 2011. Construction Permits Issued 600 500 400 I 300 / 200 / 111111 100 [ 1111111111 0 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec •2011 Permits 159 121 246 338 349 395 278 •2010 Permits 158 200 259 256 241 284 263 328 508 366 246 231 Land Use Applications Planning Staff processed one boundary line adjustment, one final short plat and conducted one pre- application conference for a subdivision. Pre-application Meeting There was one pre-application meeting in the month of July for 19102 E. Sprague Ave. Hearing Examiner The Hearing Examiner reopened the hearing for SUB-02-10 (Trailside @ Coyote Rock) on July 6 and conducted a dangerous dog hearing: on July 28, 2011 Business Licenses Staff approved 119 business licenses in July. Home Occupation Permits Staff approved 32 home occupation permits in July. Page 3of7 >%7Community Cevelopment alle Monthly Report y July 2011 Entertainers Licenses 6 entertainment licenses were processed for July. Express Permits There were no Express permits processed in July. CustomerSerrIce The Permit Center staff assisted 560 customers at the counter and handled 345 customers' inquires by phone in the Permit Center during the month of July. The Permit Center staff provided an average target date of 10 working days for Commercial projects, 3 working days for Residential platted and 10 working days for Residential un-platted. This target date represents the time to first comments issued to the applicant. Zn peCtZ0n7S Right of Way Inspector: The Right-of-Way inspector performed 881 inspections in July. Right-of-Way Inspections 1200 1000 •A 800 ' • • 600 1— Q 0 400 0 0 0 200 0 Jan Feb Mar Apr May June July ALg Shpt Oft r v Dec 2011 388 ANL 396 598 546 918 881 AN `21 maitilin.8 52 1007 j WF 755 482 Page 4 of 7 ""` Community Development >%7alle Monthly Report y July 2011 Building Inspectors: The City's Building Inspectors performed 405 residential inspections and 220 commercial inspections in the month of July. 2011 Residential 1--12010 Residential — 2011 Commercial ♦2010 Commercial 1000 — - 7 in Buildin g I IT— ' Inspections 100 Performed 10 { t. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2011 Residential 296 275 395 490 459 456 405 0 0 0 0 0 2010 Residential 393 387 397 557 498 522 531 403 581 525 437 379 2011 Commercial 115 109 150 153 160 176 220 0 0 0 0 0 2010 Commercial 229 187 274 180 163 185 201 312 196 170 137 120 Development Engineering Inspector During the month of July the Development Engineering Inspector performed 12 site inspections. Development Engineering Inspections 45 40 35 30 25 20 15 10 tiiii — — — Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2011 •2010 Page 5 of 7 >%7Community Development alle Monthly Report y July 2011 UPDATES Planning Planning Commission The Planning Commission conducted a public hearing on the Draft Bike and Pedestrian program in July. Growth Management Steering Committee of Elected Officials (SCEO)— The Steering Committee did not meet in July. Staff attended one Planning Technical Advisory Committee meeting in July. Shoreline Master Program Notification was received from the Department of Ecology that the City of Spokane Valley had been informally offered the grant to update the Shoreline Master Program. The Contract is under review by DOE staff in Olympia and in the process of being finalized. A Council update was provided on July 19, 2011 to introduce the Preliminary draft Goals and Policies. Comments received at that time will be reviewed by the Planning Commission and Council during the public review process, while the issue raised regarding the gravel pits is currently under review by the City Attorney's Office. D partment-Vie Energy Grant Public Works continues to implement transportation projects that will result in energy conservation and carbon footprint reduction. Washington State Energy Strategy Update Process The Washington State Energy Strategy update process provided an update to the legislature and the Governor December 1, 2010. The update was not intended to be a comprehensive revision. The full revision is expected to be delivered to the legislature and the Governor in December 2011. The meetings for the full revision began in January and are scheduled throughout 2011. The topic of the meetings continues to be transportation so no action other than monitoring the Department of Commerce web-site has been required so far this year. Bike/Pedestrian Plan (BPMP) Staff held a public hearing on the BPMP on July 7th. The Planning Commission heard from many residents supporting the BPMP. The Planning Commission voted unanimously in favor of the BPMP. ADA Study The ADA survey work group has completed their analysis of the compiled results. Work is still on track to be completed by December 2011. Wellhead Protection There was no meeting held in July. Regional Partnering The Regional Partnering Group continues to evaluate re-writing the administrative provisions of local municipal and county codes to be more uniform with regard to permit application and permit expiration time frames. The group has also met with local builders and continues to clarify WSEC implementation issues. The Building official group has also begun discussions of a uniform regional policy regarding the installation of solar arrays. Page 6of7 1]U Community Development l�aZle Valle Monthly Report y July 2011 Code Ccmy Iliance Citizen Action Requests Code Compliance officers received 55 Citizen Action Requests in July. All complaints received must be investigated, if even to determine that no violation exists. 100% 80% IIIII.uuIA le 60% r � E IUIiIiIiIiI ■UF ■ 40% MOM 20% II II 0% - - Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec o Clear View Triangle 0 2 1 0 0 0 14 0 Complaint- No Violation 1 1 1 6 2 5 3 •Environmental 0 0 0 0 0 0 1 o Junk Auto 6 3 6 8 7 11 8 M Property 4 4 8 11 10 22 20 CI Signs 0 1 0 5 47 2 0 ■Solid Waste 9 9 14 15 14 23 9 2011 Code Total Violations Reported - by Category UPCOMING DATES OF INTEREST DA INTEREST 08-15-11 Report to Council on Title 22, sign portion of the SVMC 08-25-11 I Planning Commission regular meeting, review of portions Title 22, 08-30-11 LAdmin report to Council on the Bike and Ped Master Program 09-20-11 Admin report to Council on the Bike and Ped Master Program 109-22-11 Planning Commission regular meeting Study Session on portion of Title 22, Landscaping amendments 09-29-11 Hearing Examiner, SUB-02-11 (Lots and Land) and REZ-01-11/SUB-01-11 (Ponderosa Place) Page 7 of 7 • • S1ol&iie Valley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall @spokanevaltey.org Memorandum To: Mike Jackson, City Manager From: Mark Calhoun, Finance Director .6\r Date: September 16, 2011 Re Finance Department Activity Report —August 2011 2011 Audit of 2010 Financial Records and Annual Financial Report The 2011 annual financial report is complete and the State Auditors are on-site conducting the City's annual audit. Historically the audit entails in the neighborhood of 850 auditor hours so we don't anticipate the audit will be completed until later this fall. 2011 Budget Amendments A few amendments are being prepared for the 2011 budget as adjustments are needed for a number of capital projects. These include the purchase of the street/storm water maintenance facility and potentially some of the capital projects discussed at recent council meetings. Council will review the amendment at the following meetings: October 25 Public hearing November 8 First reading on proposed ordinance amending the 2011 Budget December 13 Second reading on proposed ordinance amending the 2011 Budget 2012 Budget Preparation At the June 14, 2011, Council retreat a preliminary 2012 Budget Worksheet was presented by staff and at the August 9, 2011 Council meeting, refined estimates of 2012 revenues and expenditures were presented. Work continues on budget development and four future opportunities for the Council to review the 2012 Budget include: September 27 Public hearing #1 on 2012 Budget October 11 Public hearing #2 on 2012 Budget October 25 First reading on proposed ordinance adopting the 2012 Budget November 15 Second reading on proposed ordinance adopting the 2012 Budget 2012 Property Tax Levy A significant part of the budget development process is levying property taxes which in 2012 are expected to account for approximately 31% of recurring General Fund revenues. Council discussions specifically related to this topic will take place at the following meetings: October 11 First reading of ordinances levying 2012 property taxes and confirming tax levy. October 25 Second reading of ordinances levying 2012 property taxes and confirming tax levy. 11SV-FS21Userslmcalhoun\Finance Activity Reports1201112011 08.docx Page 1 Outside Agency Funding in the 2012 Budget The City has historically provided funding for local organizations involved in either social services or economic development activities and the preliminary 2012 Budget currently has $15Q000 collectively available for this. The schedule leading to awarding funds is as follows: August 30 Social service agency presentations to Council September 6 Economic development agency presentations to Council September 14 Council remits funding recommendations to Finance Department September 27 Council makes final determination of awards Financial Reports (pages 4— 12) Reports reflecting a budget to actual comparison of revenues and expenditures at August 31, 2011 are included on pages 4 and 5 with related footnotes on page 6. Noteworthy here is: • Property taxes are paid to the Spokane County Treasurer's Office in two installments - on April 30 and October 31. At this point the County has remitted to the City the first-half taxes and we won't likely receive any further substantial remittances until October. • Sales taxes receipts are expected to be close to the projected budget as the 2011 estimate was reduced based on 2010 experience. Actual sales tax receipts for the first six months of 2011 are running 4.40% ahead of 2010. • Gambling tax receipts are expected to be near budgeted amounts for 2011 with the majority of gambling tax coming from three casinos, each of which is open and operating at this time. • investment earnings are likely to be less than projected in our 2011 budget as interest rates are down dramatically from prior years. The City will explore the option of investing in instruments backed by the federal and/or state government to increase our return. • As of August 31, 2011, the City had a total of $49.7 million in investments including $44.7 million held by the Local Government Investment Pool managed by the WA State Treasurer's Office and $5.0 million in Banner Bank CDs (page 7). • Total sales tax receipts (page 8) received by the City, including general sales taxes, criminal justice sales taxes and public safety sales taxes are $9.68 million or 4.40% greater than for the same 7-month period in 2010. You'll note that receipts for the months of May, June and July are up significantly over those of the previous year. The increase for this three-month period is likely due to a Department of Revenue tax amnesty program that was in place for the three-month period ending April 30, 2011, in which nearly 8,900 business (state-wide) paid $320.7 million in state and local back taxes. Of the total, $56.8 million is local tax that has been forwarded to counties and cities beginning with the May 2011 sales tax distribution and concluding with the July 2011 distribution. We currently have no way of knowing to what extent our May through July remittances have been influenced by the amnesty distribution as the State has provided no such information. Noteworthy here is that August receipts were $79,316 or 5.5% greater than those for the same period last year. Because the August receipt falls outside the aforementioned amnesty program this suggests the August 2010 to August 2011 increase in activity reflects an improved business/sales climate, \\SV-FS21Users\mcalhoun\Finance Activity Reports1201112011 08.docx Page 2 Economic Indicators Pages 9 through 11 provide information pertaining to three different sources of tax revenue that provide a good indicator of the health and direction of the overall economy. 1. Sales taxes (page 9) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 10) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 11) provide us with a sense of real estate sales. Page 9 provides a monthly history of general sales tax receipts (not including public safety or criminal justice) beginning with the first remittance received in May 2003. • Compared with the same 7-month period in 2010 our collections have increased by $374,720 or 4.60%. • Tax receipts peaked in 2007 at $17.4 million and dropped off dramatically in the subsequent three years. • Receipts in 2011 are similar to those of 2005/2006. Page 10 provides a monthly history of hotel/motel tax receipts beginning with the first remittance in May 2003. • Compared with the same 7-month period in 2010 our collections are nearly identical to those of last year with an increase thus far of$529 or 0.23%. • Collections peaked in 2007 and 2008 and dropped off in the subsequent three-years but not as significantly as sales taxes. Page 11 provides a monthly history of real estate excise tax receipts beginning with the first remittance in March 2003. • Compared with the same 8-month period in 2010 our collections have increased by $12,576 or 1.85%. • Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and appear to have leveled off in 2010 and 2011. Debt Capacity and Bonds Outstanding Page 12 provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value and the 2010 assessed value for 2011 property taxes was $7,140,947,644. The City currently has $8,155,000 of nonvoted G.O. bonds outstanding which represents 7.61% of our nonvoted bond capacity, and 1.52% of our total debt capacity for all types of bonds. • The $8,155,000 of bonds the City currently has outstanding is part of the 2003 nonvoted (LTGO) bond issue. Of this amount: o $6,380,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $1,775,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. IISV-FS21Userslmcafhoun\Finance Activity Reports12 01 1 1201 I OB.docx Page 3 City of Spokane Valley General Fund Budget Variance Report For the Period Ended August 31, 2011 %of Budget as August YTD Budget Budget Adopted Activity Activity Remaining Realized Revenues Property Tax 10,875,000 48,880 5,794,778 5,080,222 53.29% 4 Sales Tax 16,200,000 1,521,996 9,676,484 6,523,516 59.73% Gambling Tax 425,000 115,457 277,440 147,560 65.28% 10 Franchise Fees/Business Licenses 1,111,000 6,954 584,298 526,702 52.59% State Shared Revenues 1,665,625 2,905 1,134,457 531,168 68.11% Planning&Building Fees 1,600,000 99,837 901,966 698,034 56.37% Fines and Forfeitures 1,800,000 106,870 897,396 902,604 49.86% Recreation&Centerpiece Fees 555,500 52,543 391,885 163,615 70.55% Miscellaneous 200,000 9,216 89,103 110,897 44.55% Operating Transfers 2,040,000 0 0 2,040,000 0.00% Total Revenues 36,472,125 1,964,659 19,747,809 16,724,316 54.14% Expenditures Council 324,298 15,962 203,594 120,704 62.78% City Manager 1,055,906 75,821 635,163 420,743 60.15% Public Safety 22,179,880 1,917,429 13,493,579 8,686,301 60.84% Deputy City Manager 559,940 37,469 301,480 258,460 53.84% Finance 1,014,342 79,037 625,436 388,906 61.66% Human Resources 236,646 17,094 137,347 99,299 58.04% Public Works 892,617 54,159 421,355 471,262 47.20% Community Development-Administration 321,049 25,650 218,394 102,655 68.03% Community Development-Engineering 669,570 44,688 414,693 254,877 61.93% Community Development-Planning 1,023,373 64,843 535,825 487,548 52.36% Community Development-Building 1,215,303 98,605 714,148 501,155 58.76% Parks&Rec-Administration 244,270 21,053 152,861 91,409 62.58% Parks&Rec-Maintenance 704,700 105,153 386,008 318,692 54.78% Parks&Rec-Recreation 246,628 34,337 148,206 98,422 60.09% Parks&Rec-Aquatics 429,250 13,961 134,709 294,541 31.38% Parks&Rec-Senior Center 89,653 6,690 50,512 39,141 56.34% Parks&Rec-CenterPlace 1,098,911 64,908 394,456 704,455 35.90% General Government 4,618,750 128,920 1,223,644 3,395,106 26.49% Total Expenditures 36,925,086 2,805,780 20,191,409 16,733,677 54.68% Revenues over(under)expenditures (452,961) (841,121) (443,601) Beginning fund balance 27,461,703 27,461,703 Ending fund balance 27 008,742 27,018,102 Paga 4 City of Spokane Valley Other Funds Budget Variance Report For the Period Ended August 31, 2011 %of Budget as August YTD Unrealized Budget Adopted Revenues Revenues Revenue Realized Other Funds Revenues: Street Fund $ 7,042,050 $ 418,351 2,926,464 4,115,586 41.56% 7 Trails and Paths 48,000 5 45 47,955 0.09% 3 Hotel/Motel Fund 500,000 49,341 232,665 267,335 46.53% Civic Facilities Replacement 1,629,000 158 1,433 1,627,567 0.09% 14 Debt Service-LTGO 03 685,000 - 193,311 491,689 28.22% Capital Projects Fund 1,013,598 39,902 282,684 730,914 27.89% 3 Special Capital Projects Fund 1,021,069 39,947 281,823 739,246 27.60% 3 Street Capital Projects 8,437,307 244,632 623,715 7,813,592 7.39% 3 Mirabeau Point Project - 3 32 (32) 13 Community Developmt Block Grnts - - - - 0.00% 12 Capital Grants Fund 55,000 10 10 54,990 0.02% 3 Barker Bridge Reconstruction - - 765 (765) 13 Parks Capital 1$59,036 141 1,237 1,957,799 0.06% 3 Street Capital Improvements 2011+ 500,000 - - 500,000 0.00% 3 Stormwater Mgmt Fund 3,632,000 163,811 1,214,780 2,417,220 33.45% 7 Aquifer Protection Area Fund - - 202,858 (202,858) Equip.Rental&Replacement 909,000 115 1,049 907,951 0.12% 7 Risk Management 319,000 2 319,018 (18) 100.01% 13 Reserves: Centerpiece Operating 353,000 44 400 352,600 0.11% 6 Service Level Stabilization 5,464,000 683 6,220 5,457,780 0.11% 6 Winter Weather 505,000 66 603 504,397 0.12% 6 Civic Buildings 4,040 000 612 6,562 4,033,438 0.16% 6 Total Other Funds Revenues: $ 38,112,060 $ 957,823 6,295,674 $ 31,816,386 16.52% Budget August YTD Unrealized Percent Adopted Expenditures Expenditures Expenditures Realized Other Funds Expenditures: Street Fund $ 7,042,050 456,102 2,510,540 $ 4,531,510 35.65% 16 Trails and Paths 48,000 - - 48,000 0.00% 3 Hotel/Motel Fund 500,000 78,200 283,297 216,703 56.66% Civic Facilities Replacement 1,629,000 - - 1,629,000 0.00% 14 Debt Service LTGO 03 685,000 - 142,343 542,657 20.78% 15 Capital Projects Fund 1,013,598 - 19,876 993,722 1.96% 3 Special Capital Projects Fund 1,021,069 - 19,876 1,001,193 1.95% 3 Street Capital Projects 8,437,307 281,783 1,523,673 6,913,634 18.06% 3 Community Developmt Block Grnts - - - - 12 Capital Grants Fund 55,000 29 20,147 34,853 36.63% 3 Barker Bridge Reconstruction - - 134,353 (134,353) 13 Parks Capital 1,959,036 252,087 398,704 1,560,332 20.35% 3 Street Capital Improvements 2011+ 500,000 - - 500,000 0.00% Stormwater Mgmt Fund 3,632,000 109,562 1,581,624 2,050,376 43.55% 13 Aquifer Protection Area Fund - - - - Equip. Rental&Replacemnt 909,000 - - 909,000 0.00% 8 Risk Management 319,000 - 303,598 15,402 95.17% Reserves: Centerplace Operating 353,000 - - 353,000 0.00% 9 Service Level Stabilization 5,464,000 - - 5,464,000 0.00% 11 Winter Weather 505,000 - - 505,000 0.00% 11 Civic Facilities Capital 4,040,000 - 4,040,000 0.00% 3 Total Other Funds Expenditures: $ 38,112,060 $ 1,177162 6,938,03Q $ 31,174,030 18.20% Page 5 FOOTNOTES 1 Most costs are typically late in the year. 2 Debt paid twice each year (June and December.) 3 Capital projects often take a number of years to plan, engineer, acquire right of way and construct. 4 Most property tax received in May and November. 5 Estimated 6 Interest earnings. 7 Beg. Bal. included in budget which understates percent realized for current year 8 For replacement of vehicles & computers. 9 Required operating reserve, no expenditures planned for 2011. 10 Quarterly Payment to City. 11 Emergency use only. 12 Fund being phased out. 13 Budget adjustment needed 14 In reserve for replacement of buildings. 15 Accounting adjustment pending 16 Budget includes projected fund balances at 12-31-10, which understates percent realized. 17 Interest rates are down significantly. 18 Shows revenue earned, some will not be collected. Page 6 City of Spokane Valley Investment Report For the Month of August 2011 Total LGIP` BB CD 2 BB CD 3 Investments Beginning $ 44,952,034.56 $ 3,000,000.00 $ 2,000,000.00 $ 49,952,034.56 Deposits 1,744,773.76 0.00 0.00 1,744,773.76 Withdrawls (2,000,000.00) 0.00 0.00 (2,000,000.00) Interest 6,567.99 0.00 0.00 6,567.99 Ending $ 44,703,376.31 $ 3,000,000.00 $ 2,000,000.00 $ 49,703,376.31 matures 8/28/2012 matures 11/6/2011 rate=1.05% rate=0.45% Earnings Balance Current Period Year to date Budget 001 General Fund $ 28,774,483.94 $ 3,802.37 $ 47,782.39 $ 100,000.00 101 Street Fund 3,253,662.13 429.95 3,869.37 12,000.00 103 Trails& Paths 37,832.66 5.00 45.46 0.00 105 Hotel/Motel 217,360.78 28.72 312.66 1,000.00 120 CenterPlace Operating Reserve 332,803.20 43.98 400.31 3,000.00 121 Service Level Stabilization Reserve 5,171,227.93 683.35 6,220.17 54,000.00 122 Winter Weather Reserve 501,601.31 66.28 602.67 5,000.00 123 Civic Facilities Replacement 1,192,375.10 157.56 1,433.16 12,000.00 301 Capital Projects 663,823.13 87.72 1,208.23 15,000.00 302 Special Capital Projects 1,000,696.84 132.24 1,265.22 15,000.00 303 Street Capital Projects Fund 391,751.87 51.77 51.77 0.00 304 Mirabeau Point Project 26,414.34 3.49 32.21 0.00 307 Capital Grants Fund 77,657.02 10.26 10.26 0.00 309 Parks Capital Project 1,068,561.79 141.20 1,236.71 13,000.00 310 Civic Buildings Capital Projects 4,627,943.56 611.55 6,561.53 40,000.00 402 Stormwater Management 1,477,757.22 195.28 2,143.95 22,000.00 403 Aquifer Protection Fund 0.00 0.00 0.00 0.00 501 Equipment Rental&Replacement 872,346.87 115.28 1,049.05 9,000.00 502 Risk Management 15,076.62 1.99 18.14 0.00 $ 49,703,376.31 $ 6,567.99 $ 74,243.26 $ 301,000.00 *Local Government Investment Pool Page 7 City of Spokane Valley Sales Tax Receipts Comparison of 2010 and 2011 Month Difference Received 2010 2011 $ % February 1,693,974.29 1,659,128.77 (34,845.52) (2.06%) March 1,097,126.08 1,131,012.49 33,886.41 3.09% April 1,160,934.77 1,149,483.10 (11,451.67) (0.99%) May 1,349,758.63 1,452,018.48 102,259.85 7.58% June 1,252,377.28 1,346,819.73 94,442.45 7.54% July 1,271,607.01 1,416,025.75 144,418.74 11.36% August 1,442,679.59 1,521,995.91 79,316.32 5.50% 9,268,457.65 9,676,484.23 408,026.58 4.40% September 1,380,147.05 0.00 October 1,354,001.39 0.00 November 1,452,269.26 0.00 December 1,301,846.34 0.00 January 2011 1,299,191.80 2012 0.00 16,055,913.49 9,676,484.23 Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.7% tax rate to the agencies is as follows: State of Washington 6.50% City of Spokane Valley 0.85% Spokane County 0.15% Spokane Public Facilities District 0.10% , Crminial Justice 0.10% Public Safety 0,10% ' 2.20% local tax Juvenile Jail 0.10% * Mental Health 0.10% * Law Enforcement Communicatior 0.10% " Spokane Transit Authority 0.60% 8.70% Indicates voter approved sales taxes In addition to the .85% reported above that the City receives,we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county-wide and of the total collected, the State distributes 10%of the receipts to Spokane County,with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county-wide and of the total collected, the State distributes 60% of the receipts to Spokane County,with the remainder allocated on a per capita basis to the cities within the County. Page 8 CITY OF SPOKANE VALLEY,WA Sales Tax Collections- July For the years 2003 through 2011 January February March April May June July \\SV-FS21Userslmcalhoun\Tax Revenue12011 sales tax collections 2003 I 2004 I 2005 I 2006 I 2007 I 2008 I 2009 I 2010 1 2011 0 1,145,888 0 962,431 0 909,472 0 1,080,745 519,943 1,263,176 747,486 1,123,171 821,741 1,301,359 1,367,929 917,747 1,015,573 1,322,070 1,159,647 1,212,663 1,377,753 1,572,609 1,068,743 1,072,330 1,371,030 1,392,111 1,362,737 1,555,124 1,759,531 1,155,947 1,196,575 1,479,603 1,353,013 1,428,868 1,579,586 1,729,680 1,129,765 1,219,611 1,423,459 1,243,259 1,386,908 1,519,846 1,484,350 1,098,575 1,068,811 1,134,552 1,098,054 1,151,772 1,309,401 1,491,059 963,749 1,018,468 1,184,137 1,102,523 1,123,907 1,260,873 9/1/2011 2011 to 2010 Difference 1,460,548 (30,511) (2.05%) 990,157 26,408 2.74% 1,015,762 (2,706) (0.27%) 1,284,180 100,043 8.45% 1,187,737 85,214 7.73% 1,248,218 124,311 11.06% 1,332,834 71,961 5.71% Collected to date 2,089,170 7,786,242 8,373,382 9,394,684 9,953,123 9,652,528 8,345,515 8,144,716 8,519,436 August 1,306,427 1,162,356 1,395,952 1,405,983 1,516,324 1,377,943 1,212,531 1,211,450 0 September 1,390,452 1,160,787 1,372,081 1,487,155 1,546,705 1,364,963 1,227,813 1,191,558 0 October 1,172,591 1,274,680 1,520,176 1,526,910 1,601,038 1,344,217 1,236,493 1,269,505 0 November 963,163 1,091,721 1,095,566 1,369,940 1,443,843 1,292,327 1,155,647 1,139,058 0 December 973,505 1,085,827 1,286,191 1,366,281 1,376,434 1,129,050 1,070,245 1,141,012 0 Total Collections 7,895,308 13,561,613 15,043,348 16,550,953 17,437,467 16,161,028 14,248,244 14,097,299 8,519,436 Budget Estimate 9,100,000 11,000,000 12,280,000 16,002,000 17,466,800 17,115,800 17,860,000 14,410,000 14,210,000 Actual over(under)budg (1,204,692) 2,561,613 2,763,348 548,953 (29,333) (954,772) (3,611,756) (312,701) (5,690,564) Total actual collections as a%of total budget 86.76% 123.29% 122.50% 103.43% 99.83% 94.42% 79/8% 97.83% Na %change in annual total collected n/a 71.77% 10.93% 10.02% 5.36% (7.32%) (11.84%) (1.06%) n/a %of budget collected through July 22.96% 70.78% 68.19% 58.71% 56.98% 56.40% 46.73% 56.52% 59.95% %of actual total collected through July 26.46% 57.41% 55.66% 56.76% 57.08% 59.73% 58.57% 57/8% n/a Chart Reflecting History of Collections through the Month of July 374,720 4.60% 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 • i AL. 2003 2004 2005 2006 2007 2008 2009 2010 2011 July June May e April - March u February e.January Page 9 CITY OF SPOKANE VALLEY,WA Hotel/Motel Tax Receipts- July Actual for the years 2003 through 2011 January February March April May June July 11SV-FS21Users\mcalhoun\Tax Revenue1105 hotel motel tax 2003 I 2004 2005 I 2006 I .2007 I 2008 I 2009 I 2010 I 2011 0.00 0.00 0.00 0.00 11,527.32 32,512.11 38,58048 16,993.58 18,161.04 18,182.01 26,897.82 16,440.37 53,284.01 42,120.26 20,691.03 19,976.81 22,828.15 29,748.41 29,017.66 35,330.35 43,841.82 20,653.49 20,946.09 24,308.48 34,371.82 32,522.06 34,256/1 49,744.62 25,137.92 25,310.66 29,19035 37,950.53 31,371.01 36,267.07 56,281.99 28,946.96 24,623.06 27,509.99 40,406.02 36,828.53 46,659.88 50,421.37 23,280.21 23,28395 25,272.02 36,253.63 32,588.80 40,414.59 43,950.26 22,706.96 23,416.94 24,232.35 39,463.49 34,683.32 39,935.36 47,385.18 8/29/2011 2011 to 2010 Difference 22,212.21 (495) (2.18%) 22,792.14 (625) (2.67%) 24,611.28 379 1.56% 38,230.49 (1,233) (3.12%) 33,790.69 (893) (2.57%) 41,403.41 1,468 3.68% 49,311.97 1,927 4.07% Collected to date 82,619.91 192,079.09 201,434.23 216,803.27 241,509.53 255,395.81 225,043.46 231,823.60 232,352.19 529 0.23% August 54,974.74 43,649.84 46,852.10 45,916.16 51,120.70 50,818.35 50,146.56 54,922.99 0.00 September 30,718.23 39,390.66 46,746.18 50,126.53 57,260.3-4 60,711.89 50,817.62 59,418.96 0.00 October 36,960.11 33,004.62 34,966.85 38,674.17 43,969.74 38,290.46 36,784.36 41,272.35 (100 November 23,044.56 32,176.61 26,089.36 36,417.11 36,340.64 35,582.59 34,054.79 34,329/8 (100 December 28,825.30 23,142.70 31,740.18 29,147.15 31,377.41 26,290.11 27,131.43 26,776.84 0.00 Total Collections 257,142.85 363,443.52 387,828.90 417,084.39 461,578.36 467,089.21 423,978.22 448,544.52 232,352.19 Budget Estimate 419,000.00 380,001100 436,827.00 350,000.00 400,000.00 400,000.00 512,00(100 380,00(100 480,000.00 Actual over(under)budg (161,857.15) (16,556.48) (48,998.10) 67,084.39 61,578.36 67,089.21 (88,021.78) 68,544.52 (247,647.81) Total actual collections as a%of total budget 61.37% 95.64% 88/8% 119.17% 115.39% 116/7% 82.81% 118.04% n/a %change in annual total collected n/a 41.3-4% 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% n/a %of budget collected through July 19.72% 50.55°4 46.11% 61.94% 60.38% 63.85% 43.95% 61.01% 48.41% %of actual total collected through July 32.13% 52.85% 51.94% 51.98% 52.32% 54.68% 53.08% 51.68% n/a Chart Reflecting History of Collections through the Month of 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 July 2003 2004 2005 2006 2007 2008 2009 2010 2011 July June May •April March •February n January Page 10 CITY OF SPOKANE VALLEY,WA 1st and 2nd 1/4%REET Collections through January February March April May June July August Collected to date September October November December August 11SV-FS21Users\mcalhoun\Tax Revenue\301 and 302 REET 2003 I 2004 2005 2006 2007 I 2008 2009 I 2010 I 2011 0.00 0.00 0.00 112,721.05 136,982.04 159,923.98 156,636.66 198,506.47 119,387.05 83,795.78 195,121.93 144,167.21 155,089.15 177,702.06 197,046.43 171,521.07 147,819.56 128,082.35 198,013.09 192,012.44 240,765.59 284,268.67 209,350.53 258,631.50 232,894.16 172,154.72 182,065.71 173,796.61 306,871.66 226,526.64 2,104.30 451,700.06 228,896.76 129.919.79 263,834.60 211,787.08 722,677.17 257,477.05 323,945.47 208,039.87 145,963.47 159,503.34 132,429.60 128,366.69 158,506.43 164,771.48 217,942.98 132,909.28 55,281.25 45,180.53 73,306.86 81,155.83 77,463.58 105,020.98 122,530.36 115,829.68 59,887.08 64,121.61 86,204.41 99,507.19 109,190.51 105,680.28 80,790.14 72,630.27 63,704.65 36,443.36 95,385.39 79,681.39 124,691.60 81,579.34 79,629.06 129,472.44 764,770.20 190,932.75 155,243.97 115,054.43 111,788.66 1,243,830.68 176,002.43 199,685.81 151,219.02 173,502.55 1,658,943.73 214,738.94 244,590.31 190,964.73 159,381.40 1,748,113.86 188,066.23 211,091.20 139,979.09 161,285.23 1,846,577.79 153,037.21 206,442.92 191,805.53 179,567.77 1,240,393.27 131,240.36 355,655.60 147,875.00 96,086.00 675,769.07 93,862.17 113,960.52 132,881.49 71,365,60 678,011.49 75,812.10 82,733.97 72,021.24 60,871.34 690,587.23 9/9/2011 2011 to 2010 Difference 3,818 6.37% (27,678) (43.17%) 9,181 10.65% (19,826) (19.92%) 15,501 14.20% (24,101) (22.81%) (1,161) (1.44%) 56,842 78.26% 12,576 1.85% 0.00 0.00 0.00 0.00 Total distributed by Spokane County 1,337,790.01 1,944,240.49 2,468,619.11 2,448,535.61 2,577,431.22 1,971,250.23 1,087,838.85 969,450.14 690,587.23 Budget estimate 1,127,112.00 1,680,000.00 4,006,361.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 760.000.00 800,000.00 Actual over(under)budget 210,678.01 264,240.49 (1,537,741.89) 448,535.61 577,431.22 (28,749.77) (912,161.15) 209,450.14 (109,412.77) Total actual collections as a%of total budget 118.69% 115.73% 61.62% 122.43% 128.87% 98.56% 54.39% 127.56% n/a %change in annual total collected n/a 45.33% 26.97% (0.81%) 5.26% (23.52%) (44.81%) (10.88%) n/a %of budget collected. through August 67.85% 74.04% 41.41% 87.41% 92.33% 62.02% 33.79% 89.21% 86.32% %of actual total collected through August 57.17% 63.98% 67.20% 71.39% 71.64% 62.92% 62.12% 69.94% n/a Chart Reflecting History of Collections through the Month of August 1,000,000.00 900,000.00 800,000.00 700,000.00 600,000.00 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 0.00 2003 2004 2005 2006 2007 2008 2009 2010 2011 August July r June •May ■April P March •February II January Page 11 \\SV-F52\Users\mcalhoun\Bonds\debt capacity CITY OF SPOKANE VALLEY, WA I 8/29/2011 Debt Capacity 2010 Assessed Value for 2011 Property Taxes 7,140,947,644 Maximum Outstanding Remaining Debt as of Debt % Capacity 12/31/2010 Capacity Utilized Voted (UTGO) 1.00% of assessed value 71,409,476 0 71,409,476 0.00% Nonvoted (LTGO) 1.50% of assessed value 107,114,215 8,155,000 98,959,215 7.61% Voted park 2.50% of assessed value 178,523,691 0 178,523,691 0.00% Voted utility 2.50% of assessed value 178,523,691 0 178,523,691 0.00% 535,571,073 8,155,000 527,416,073 1.52% 2003 LTGO Bonds Road & , Period Street ' Ending CenterPlace Improvements Total 12/1/2004 60,000 85,000 145,000 12/1/2005 75,000 90,001 165,000 12/1/2006 85,000 90,00 175,000 Bonds 12/1/2007 90,000 95,00 185,000 Repaid j 12/1/2008 95,000 95,000 190,000 12/1/2009 105,000 100,000: 205,000 12/1/2010 110,000 100,000 210,000 620,000 655,000 1,275,000 -- 12/1/2011 120,000 105,000 225,000 12/1/2012 130,000 110,000 240,000 12/1/2013 140,000 115,000 255,000 12/1/2014 150,000 120,000 270,000 12/1/2015 160,000 125,000 285,000 12/1/2016 170,000 130,000 300,000 12/1/2017 180,000 135,000 315,000 12/1/2018 220,000 140,000 I 360,000 12/1/2019 250,000 145,000 395,000 12/1/2020 290,000 150,000 440,000 12/1/2021 325,000 160,000 485,000 Bonds 12/1/2022 360,000 165,000 525,000 Remaining 12/1/2023 405,000 175,000 580,000 12/1/2024 450,000 0 450,000 12/1/2025 490,000 0 490,000 12/1/2026 535,000 0 535,000 12/1/2027 430,000 0 430,000 12/1/2028 340,000 0 340,000 12/1/2029 295,000 0 295,000 12/1/2030 280,000 0 280,000 12/1/2031 240,000 0 I, 240,000 12/1/2032 190,000 0 ', 190,000 12/1/2033 230,000 0 ' 230,000 6,380,000 1,775,000 8,155,000 7,000,000 2,430,000 9,430,000 Page 12 MEMO TO: Mike Jackson, City Manager FROM: Rick VanLeuven, Chief of Police DATE: September 15,2011 RE: Monthly Report August 2011 August 2011: August 2010: CAD incidents: 5,380 CAD incidents: 4,806 Reports taken: 2,053 Reports taken: 1,724 Traffic stops: 1,314 Traffic stops: 896 Traffic reports: 289 Traffic reports: 222 CAD incidents indicate calls for service as well as self-initiated officer contacts. Hot spot maps are attached showing August residential burglaries, stolen vehicles, traffic collisions, vehicle prowlings, and stolen vehicles. Also attached are trend-line graphs for 2008, 2009, 2010 and 2011: Citations, Spokane Valley Dispatched Calls, Self-Initiated Calls, Collisions, Persons Crimes, Property Crimes, and Sex Crimes. Also included is the August Crimes By Cities stats report. ADMINISTRATIVE: - ! ,t- B . .' ) ± 'L 'r Chief VanLeuven and Lt. Lyons attended numerous National Night Out get-togethers in the Spokane Valley area on August 2nd. The evening began at Target, where members of their team hosted an event for the Spokane Valley community. Attending the various parties provided an excellent opportunity to meet residents of the Spokane Valley and gave time for them to ask questions or discuss issues they have in their neighborhoods. Page 1 The Joint Public Safety Leadership Forum was held in early August, which Chief VanLeuven attended. Chief Van Leuven attended a meeting in mid-August regarding the next Local/State Homeland Security Grant. T - - "'41'x, • 000 idee - r CBS •11111i,; .may , low A new flag was presented to Sheriff Knezovich and Chief VanLeuven at the Spokane Valley Police Department in early August by the Spokane Valley Sunshine Rotary Club. The Rotary Club has been gracious in past years to provide new flags to the police department,which is very much appreciated. Chief VanLeuven provided a tour of the Valley Precinct and Sheriffs Training Center to the City of Spokane Valley's new Finance Director, Mark Calhoun. Chief VanLeuven also facilitated a meeting between City Manager Mike Jackson and the Sheriff's Sex Crimes Unit to provide an overview of the unit and outline services provided to the City of Spokane Valley by that unit. Deputy City Manager Roger Crum was also given a tour of the Spokane Valley Precinct later in August. Chief VanLeuven attended the Unity in the Community event held in Riverfront Park in Spokane. Later that Saturday, he also attended the annual Edgecliff Rock for Success Celebration hosted by Edgecliff SCOPE at the Park Place Retirement Center. Chief VanLeuven participated in the City of Pullman's Washington Association of Sheriff and Police Chiefs LEMAP (Loaned Executive Management Assistance Program) certification at the end of August. LEMAP provides agencies an opportunity to take a step towards excellence by subjecting agencies to a complete review of their organizational structure. The goal of the LEMAP program is to provide law enforcement administrators an opportunity to have a critical review of their organization through the eyes of peer professionals. The resulting report should serve as a guide to identify areas in need of strengthening and highlight positive or innovative programs existing within the agency. LEMAP reviews are conducted by volunteer law enforcement professionals. A full LEMAP review will look at the twenty major functions outlined in the WASPC Accreditation Program. This was an excellent opportunity for Chief VanLeuven to participate in, as the Spokane Valley Police Department will be undergoing WASPC Accreditation at the end of September. Chief VanLeuven is also on both the LEMAP Committee and the Accreditation Committee. The COPS TV Program concluded their filming in the Spokane Valley in August. The film crew has worked with multiple agencies in the United States and understands our priority is the performance of our duties to the citizens in a safe manner. The goal was to promote the excellent staff and Page 2 professional work that is done everyday for the citizens by the employees of the Spokane County Sheriff's Office and the Spokane Valley Police Department. COMMUNITY ORIENTED POLICING: S.C.O.P.E. participated in the following events during the month of August: ➢ National Night Out; ➢ Edgecliff S.C.O.P.E. Outdoor Movie Nights; ➢ RSVP (Retired Senior Volunteer Program) Luncheon; ➢ Unity in the Community Event in Riverfront Park; ➢ Edgecliff"Rock for Success" at Park Place Retirement Center; ➢ Spokane Valley Sunshine Rotary meeting; ➢ Spokane County Board of Commissioners meeting - Bike Helmet Ordinance; ➢ Edgecliff Weed and Seed meeting; ➢ Greater Spokane Substance Abuse Council Coalition meeting; ➢ Operation Family ID; and, ➢ Community Emergency Response Team (CERT)meeting. August 2011 Volunteers Hours per station: Location #Volunteers Admin Hours L.E. Hours Total Hours Central Valley 16 930.00 163.50 1093.50 Edgecliff 27 1436.00 106.00 1542.00 Trentwood 4 284.50 75.50 360.00 University 21 570..50 131.00 701.50 TOTALS 68 3,221.00 476.00 3,697.00 Volunteer Value ($21.62 per hour) $79,929 for August 2011 Spokane County Sheriffs Office, S.C.O.P.E. and Edgecliff S.C.O.P.E. Weed and Seed are honored to have been selected as a "Promising Practice" in the White House Neighborhood Initiative Report, Building Neighborhoods of Opportunity. We were one of five projects selected nationally and the hope is for other organizations working with revitalization in their communities to look at the great work done by all of you here in Spokane County and the Edgecliff neighborhood. S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 210 on-scene hours (including travel time) in August, responding to crime scenes, structure fires, motor vehicle accidents and providing traffic control. Of those hours, 121 hours were for incidents in the City of Spokane Valley. Total August volunteer hours contributed by SIRT, including training, stand-by, response and special events is 542 year-to-date total is 4,131 hours. The number of emergency responses in August was the largest number EVER in SIRT history,with 22 call outs. Add to that the 20 in July, which tied an earlier record, lends to a rather busy couple of months for SIRT volunteers. Year-to-date activity, in terms of the number of call outs, is up 17% over last year through August. Page 3 There were seven juveniles who ran away from their residence in Spokane Valley during the month of July 2011; five have returned home. Abandoned vehicles tagged by S.C.O.P.E. volunteers for impoundment in the Spokane Valley in July totaled 13 and in August 22 with 4 and 5 respectively, vehicles eventually cited and towed. Fifteen were processed in July and 13 hulks processed in August. During the month of August, a total of 75 vehicles were processed. S.C.O.P.E. DISABLED PARKING ACTIVITY REPORT JANUARY - JUNE 2011 City of Spokane Valley #of #of Hrs #of Disabled #of #of Non- Vol. Infractions Warnings Disabled Issued Issued Infractions Issued January 7 51 5 1 5 February 10 87 6 1 0 March 8 89 16 0 4 April 11 130 15 0 3 May 5 101 18 5 1 June 5 67 14 4 0 July 10 108 28 3 0 August 11 157 32 9 5 Total 67 790 134 23 18 Spokane County #of #of Hrs #of Disabled #of #of Non- Vol. Infractions Warnings Disabled Issued Issued Infractions Issued January 8 42 1 0 0 February 7 38.25 0 0 0 March 9 42.5 1 4 0 April 8 46 1 7 7 May 4 29 10 0 0 June 6 38.5 2 1 0 July 6 44.5 1 0 0 August 4 12 1 0 0 Total 52 292.75 17 12 7 Page 4 OPERATIONS: Stn Avenue DUI Accident - Once again, an impaired driver causes turmoil by taking out a power pole in the east 12900 block of Stn Avenue in the Spokane Valley. In the early morning hours in early August, a 26-year-old male suspect was driving his 1999 Subaru Impreza at a high rate of speed westbound when he lost control. The Impreza slid off the roadway striking a power pole, which caused a short power outage for some Spokane Valley residents. After striking the pole, the Impreza struck a Chevy Tahoe that was parked along the roadway. The Impreza continued to slide out of control and eventually came to rest in the driveway of 12924 E Stn Ave after impacting two parked vehicles there. The male suspect had a 32-year-old passenger in his vehicle. Both occupants were wearing their seatbelts. The sounds of the crashes woke several neighbors up. One of the neighbors saw one of the males get out of the Impreza and try to escape into a backyard. The other male was initially found unconscious in the vehicle. One of the neighbors contacted the fleeing male and told him to return to the vehicle. After they returned, the male suspect got the other male out of the vehicle and then they both fled the scene. However, they were both apprehended a short time later by responding law enforcement units. Both suspects were transported to Valley Hospital for treatment and in the end only received minor injuries from the collision. The male driver exhibited signs of intoxication and was placed under arrest for DUI. A blood sample was taken from him and will be sent to the Washington State Toxicology Laboratory for analysis. This process takes approximate six weeks to receive the results back. The male driver had a felony warrant out of Ellensburg for third degree assault and the male passenger had a local warrant for his arrest for possession of drugs with intent to deliver. After they were treated and released at the hospital, both individuals were booked into the Spokane County Jail on their warrants. Once the blood results on the driver come back, he potentially faces additional DUI and hit and run charges. Search Warrants For Delivery of Controlled Substances - Separate controlled substance/property crimes investigations by Detectives in the Investigative Task Force lead to the service of two search warrants in Spokane Valley for Delivery of a Controlled Substances. Members of the ITF conducted several controlled buys of marijuana from a male suspect over the past month. The male was located at the residence the morning of the service of the search warrant, where two ounces of marijuana (street value $650), $615.00 in U.S. currency, and a pistol were seized. The male suspect was arrested for Possession of a Controlled Substance with Intent to Deliver -Marijuana. The subject of the second search warrant is the subject of an ITF property crimes/drug investigation. Several controlled buys of Oxycodone by ITF investigators lead to the search warrant of this male's residence. Detectives from the ITF, as well as the Spokane Valley Police Property Crimes Unit, served a search warrant at the address. Numerous individuals were found inside the residence smoking Oxycodone with the male suspect's one-month old infant present. The male suspect was present and began to flee out the back window before noticing rear containment officers. The odor of Oxycodone smoke was so prevalent inside the residence that investigators were forced to open the doors and windows in order to vent the residence before proceeding with the search of the residence. Child Protective Services took custody of the infant child. Interviews revealed that the male suspect sells Oxycodone to up to 30 customers per day. The male suspect also accepts stolen property in return for Oxycodone. A loaded 12 Gauge shotgun, $243 in U.S. currency, and 290 30- mg Oxycodone pills, with a street value of$8600, were seized from the residence. The male suspect was arrested for Possession of a Controlled Substance (PCS) with Intent to Deliver - Oxycodone and Unlawful Possession of Firearm Second Degree. The infant's grandfather was present at the address and admitted to smoking Oxycodone as law enforcement was making entry. He was arrested for PCS Page 5 - Oxycodone. A female transient, was also present at the address and advised that she was 10 weeks pregnant, and admitted to smoking Oxycodone prior to the law enforcement making entry. She was arrested for PCS -Oxycodone and Suboxone. A 27-year-old male was present and admitted to smoking Oxycodone prior to law enforcement making entry. He was arrested for a DOC warrant as well as PCS - Oxycodone. Fatal Crash - Investigators reported a vehicle crash fatality on Broadway in early August. The 46- year-old driver suffered serious, but non life-threatening injuries when he lost control of his car at Broadway and Alki Way just before 6:00 am. His passenger, however, was pronounced dead at the scene. Witnesses put the speeds of the vehicle at between 70 and 100 mph just prior to the crash and investigators also believe alcohol was a factor. Once released from the hospital, the driver was booked into Spokane County Jail for Vehicular Homicide. Pedestrian Hit & Killed By Vehicle In Spokane Valley - A 48-year-old Spokane Valley man is dead after a freak accident near 32nd and Glenn in the Spokane Valley. A 36-year-old female from Spokane was driving a white SUV when she struck and killed the man in the front yard of his home. Officials on scene say the female driver confused the brake pedal and gas pedal before hitting the man. The female driver had an instructional permit and was driving with a licensed driver, a family member and a baby. The male victim's young children were inside the home when he was killed. The female driver submitted a blood sample and is cooperating with the investigation. Officials say speed, alcohol and drugs do not seem to be factors in the accident. Valley Elder Scammed - An 84-year-old Spokane Valley woman was scammed out of more than a thousand dollars by a con artist claiming she had won a new car. The victim was called by a suspect claiming to represent Morgan Stanley International. He told her she had won a new car and only had to pay them sales tax to collect it. In March, the victim sent them a $500 wire transfer, $475 in PayPal cards and a $500 money order to an address in Jamaica. Needless to say, the car has not arrived. The daughter who filed the fraud report with Crime Check reported that the suspect continues to call her mother daily seeking more money. Such swindles are nearly impossible to investigate and prosecute because the suspects are operating outside American law enforcement's reach. Prevention is a much more successful approach to combat this type of swindle. Adult children of elderly parents should discuss with them how these types of frauds can occur by phone, mail or e- mail, and should insist that elders discuss with them any contest, lottery or other prize offers before sending any money for "taxes," "border fees" or other claims of money owed. These con artists target the elderly and once money is sent, it is never recovered. Dad Arrested for Dealing - A 56-year-old Spokane man was arrested after a sheriff's deputy found cocaine, a drug ledger and the man's seven-year-old son in his car during a traffic stop. The male suspect was booked into the Spokane County Jail for Possession of Cocaine with Intent to Deliver and Third-Degree Driving while License Suspended. The boy was released to the suspect's brother. Traffic Deputy Jeff Thurman was westbound on Sprague about 3:45 p.m. when he saw a gray Ford pickup in front of him. He saw the truck start to turn south on Chronicle in front of eastbound traffic, then lurch back into the two-way turn lane to avoid a collision. Thurman stopped the truck and saw the driver reaching into the backseat. He called for another deputy and had the male suspect extend his hands out the window. During follow-up discussion, Thurman noted that the male was sweating profusely, was extremely fidgety and that his speech was very rapid. He arrested him for the driver's license violation and found a paper bindle containing cocaine in his clothing. He subsequently found a bag containing another four bindles of cocaine on the back floorboard. There was a card in the center console that appeared to be a drug ledger, and further investigation revealed that the male Page 6 suspect had lost his job in January and started selling cocaine in July to pay bills. The male suspect told Thurman that he had just picked up his son and that no drug sales occurred in his presence. In addition to the traffic misdemeanor and drug felony, Thurman issued the male suspect an infraction for Failure to Wear a Seatbelt and Failure to Provide Proof of Insurance. Bicyclist Struck By Vehicle - Emergency crews were on the scene of a crash involving a bicyclist and a vehicle at Dishman Mica & Appleway in Spokane Valley. It appears the bicyclist was traveling westbound against traffic on Appleway when he attempted to cross the intersection at Dishman Mica and was hit. We're told that the victim's injuries are serious, including possible internal injuries. Officers report he was not wearing a helmet. Although the investigation is ongoing the bicyclist told authorities at the hospital that it was his fault and not the driver's. And the Crashes Keep Continue - Spokane County Sheriff's Office and Spokane Valley Police traffic investigators responded to five major crashes last week and it appears the vehicle mayhem has not stopped. An 18-year-old female from Hayden, ID pulled out in front of a Spokane Valley Police sergeant causing a collision. Sgt Mark Nygren was heading eastbound on Sprague Ave in his police vehicle approaching the Spokane Valley Police Station. The female had just let some pedestrians walk past her on the sidewalk and then pulled out from the police station driveway to make a left turn onto Sprague Ave. The patrol car struck the female's vehicle, a 1988 Honda Accord, in the driver's door. She did not suffer any serious injuries,just a minor cut to one of her wrists. Sgt Nygren did not receive any injuries. The airbags in the patrol car deployed due to the crash. Both vehicles had to be towed away from the scene. The female driver received a $175 traffic ticket for failing to yield the right of way. Later that same day, another vehicle failed to yield to the right of way and a collision occurred at the intersection of Broadway Ave and Progress Rd. This time, however, the injuries were more serious. A 46-year-old female of Spokane, was stopped at the stop sign northbound on Progress Rd at Broadway Ave. She was attempting to cross Broadway Ave when she pulled out in front of a 75- year-old male of Spokane Valley. He was driving a 2004 Honda scooter and wearing a helmet. The male struck the passenger side door of the female's 2002 Mazda Tribute. He was having difficulty breathing so medics had to intubate him. The female was not injured in the crash. The male victim died during the evening at the hospital from his injuries caused in the crash. The Spokane Medical Examiner's Office said the cause of death was blunt force trauma to the chest. The investigation into the collision continues. Mail Thief is Active in Valley - Numerous Spokane Valley residents living in the area of 14300 to 14600 East Sixth reported their mail being stolen from street-side rural mailboxes during afternoon and evening hours. Residents found their mail opened and tossed on the ground along the roadway. It was unknown if the thief found anything of value to steal, but identity theft suspects frequently target mail to obtain personal financial information which they then use to victimize the intended mail recipient. Outgoing personal checks provide thieves with the names, addresses and account numbers of checking account holders, and incoming mail can provide pre-approved loan applications which can be activated with a simple signature. Although financial institutions usually cover the victim's monetary loss, it can take months or years to fix the victim's credit history damaged by the suspect's thefts. Law enforcement professionals encourage all area residents to purchase a locking roadside mailbox to receive incoming mail on rural routes, or to rent a mailbox at the nearest post office. Outgoing mail containing checks or cash should always be deposited in the larger blue U.S. Postal Service mailboxes located at shopping malls, grocery stores or in front of post office annexes. Page 7 Ex Texts Lead to Mess - Officers were summoned to the area of Fourth and Sullivan in mid-August as 20 or more people fought in the street over a dispute between an "ex" and current boyfriend. One combatant was sent to a local hospital with a concussion and broken nose, but officers learned of no other serious injuries. Apparently, a dispute between a woman's two suitors led to a scheduled fight at a home in the area of Fourth and Sullivan. One combatant arrived to find the other having a party with numerous friends and allies in attendance. He left, retrieved his own cadre of friends and then returned. An agreed-upon fight between the two turned into a half dozen or more combatants in the street. The fight eventually moved to the Global Credit Union parking lot which is where officers found the mob when they arrived. Officers arrived to the disturbance call about 4 a.m. and spent the next five hours chasing down fleeing participants and investigating the matter. Because of the apparent serious injury to the one subject, Sheriff's Office Major Crimes Detectives were called out and assisted in the investigation. One juvenile combatant was arrested on an outstanding arrest warrant; however, the matter remains under investigation with pending charges. Source of "Boom" Identified - Spokane Valley police have recovered the remnants of an improvised explosive device that was detonated in the area of Sprague and Robie about 10:20 p.m. in mid-August. Numerous residents called 9-1-1 to report a bright flash and loud "boom," but officers were initially unsuccessful in locating any evidence that might explain the explosion. Evidence was recovered and was submitted to the Sheriff's Office Forensics Unit for examination. Officers hope to recover fingerprints or other evidence that will lead to identification of the person or persons responsible for constructing the device. Lt. Matt Lyons said that the IED had a fuse which was lit shortly before it was lifted aloft by a number of helium-filled balloons. While there was no anti- personnel component to the device, it could have caused injuries or a wildfire had it hit the ground before igniting. He also said that there was no apparent connection between this device and the IED recently found along the route of the Martin Luther King parade in Spokane. Police Chief Rick Van Leuven said that the incident would be investigated "to the greatest extent of our abilities." "We will do our utmost to identify the person or persons responsible for building and launching this device," he said. "I would welcome any information anyone has regarding these suspects." Information regarding the incident can be forwarded to investigators via Crime Check, 456-2233. Thank You's - Chief Van Leuven received a thank you letter from a citizen whom he had met with earlier in the month regarding concerns of suspicious activity they had in their neighborhood. The individual stated, "We appreciate your willingness to hear us. Thank you for your concern and help with this situation. Things have been more quiet lately and a lot less activity." Although Chief Van Leuven keeps a very busy schedule, he will try to find some time to spend a few moments with a member of the community in an effort to alleviate concerns and give encouragement on possible ways to improve the environment around their home with respect to neighborhood security. ************* Page 8 SHIIFF SPOKANE .fo 1014- SHERI -PQI(AHE gave- & SPOKANE VALLEY POLICE DEPARTMENT c7nvi1!o pou t attend the fall, 2011 ciTizENCADEmy /- © GET AN INSIDER'S VIEW OF MANY OF THE DEPARTMENTS WITHIN THE SHERIFF'S OFFICE lel w © RIDE ALONG WITH AN OFFICER ON THEIR SHIFT WHILE THEY ENFORCE THE LAW AND ANSWER 911 EMERGENCY CALLS © HEAR FIRST-HAND FROM PATROLMEN AND INVESTIGATORS ABOUT THE SERVICE THEY PROVIDE © SEE THE SPECIALTY UNITS THAT ENHANCE OUR ABILITY TO ENFORCE THE LAWS THAT KEEP OUR NEIGHBORHOODS SAFE © GET YOUR QUESTIONS ANSWERED ABOUT POLICING IN SPOKANE COUNTY BY THE OFFICERS WHO DO THE WORK WHEN: Every Thursday night beginning September 8th and ending October 27th, 8 days total. Class goes from 6:00pm to 9:00pm WHERE: 10319 E Appleway, Spokane Valley WA TO SIGN UP: Call Deputy Pendell @ 477-6044 or email him at 10 0 LI C Ntpendell @spokanesheriff.org ;;F•o•--"`~‘..4„,s Class is limited to 30 participants so sign up soon. 2011 AUGUST CRIME REPORT To date: Yearly totals: Aug-11 Aug-10 2011 2010 2,010 2009 2008 2007 2006 2005 BURGLARY 94 106 707 634 936 725 753 584 714 744 FORGERY 55 41 305 239 341 297 354 365 334 464 MALICIOUS MISCHIEF 198 146 985 849 1183 1245 893 1,265 1,122 904 NON-CRIMINAL 11 79 132 581 917 892 944 839 811 749 PROPERTY OTHER 115 73 740 523 837 933 828 890 982 1,154 RECOVERED VEHICLES 66 28 244 270 365 187 319 343 403 333 STOLEN VEHICLES 84 55 364 336 496 298 496 478 711 603 THEFT 263 224 1682 1502 2365 2162 1,846 1,881 1,888 2,256 UIOBC 0 0 0 2 3 4 4 8 11 8 VEHICLE OTHER 36 0 67 1 3 5 7 3 3 5 VEHICLE PROWLING 194 155 985 948 1395 920 1069 682 937 958 TOTAL PROPERTY CRIMES 1,116 907 6,174 5,896 8,852 7,668 7,513 7,338 7,916 8,178 ASSAULT 97 78 647 616 895 927 869 853 846 894 DOA/SUICIDE 19 10 151 134 188 210 269 221 167 159 DOMESTIC VIOLENCE 53 116 530 826 1297 1226 1063 874 736 762 HOMICIDE 0 0 3 1 1 3 3 1 5 1 KIDNAP 1 2 9 13 16 21 16 23 22 35 MENTAL 25 31 177 206 289 310 360 350 425 425 MP 11 15 84 91 128 115 95 83 88 97 PERSONS OTHER 279 137 1528 1162 1692 1621 1,354 1,337 1,159 1,256 ROBBERY 4 5 73 39 68 75 71 60 58 56 TELEPHONE HARASSMENT 18 16 105 92 153 159 95 73 83 92 TOTAL MAJOR CRIMES 507 410 3274 3180 4727 4,667 4,195 3,875 3,589 3,777 ADULT RAPE 14 3 42 28 44 35 44 43 29 39 CHILD ABUSE 1 11 84 79 115 159 148 104 78 101 CUSTODIAL INTERFERENCE 11 21 141 131 206 157 86 92 105 88 SEX REGISTRATION 0 0 0 1 1 2 3 4 3 6 INDECENT LIBERTIES 1 1 11 6 8 10 11 18 15 9 CHILD MOLESTATION 0 5 19 29 47 35 66 46 69 67 CHILD RAPE 1 3 18 18 28 35 39 31 62 35 RUNAWAY 33 56 332 315 490 440 369 295 309 311 SEX OTHER 0 26 39 140 215 211 179 194 203 181 STALKING 3 2 11 8 18 15 21 17 17 27 SUSPICIOUS PERSON 34 20 220 143 215 175 142 152 177 244 TOTAL SEX CRIMES 98 148 884 898 1387 1271 1,108 996 1,067 1,108 DRUG 43 37 361 379 541 670 838 807 665 891 ITF OTHER 0 0 2 0 2 1 0 1 0 0 TOTAL ITF 43 37 363 378 542 671 838 808 665 891 TOTAL TRAFFIC REPORTS 289 222 2290 2117 3081 3,183 3,811 3,800 3,345 2,403 TOTAL REPORTS RECEIVEC 2,053 1,724 12,985 12,469 18,589 17,460 17,465 16,817 16,582 16,357 2500 2000 1500 1000 500 Charge Count from Tickets: Spokane Valley JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -X-2010 -0-2011 4000 3500 3000 2500 2000 1500 1000 500 Spokane Valley Dispatched Calls JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -NC-2010 -0-2011 450 - 400 350 300 250 200 150 100 50 SPOKANE VALLEY TRAFFIC COLLISIONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 •-2010 -0-2011 400 350 300 250 200 150 100 50 Spokane Valley Person Crimes JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -NC-2010 -0-2011 1000 900 800 700 600 500 400 300 200 100 Spokane Valley Property Crimes , JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 2010 -0-2011 3500 3000 2500 2000 1500 1000 500 0 Spokane Valley Self Initiated Incidents • JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -NC-2010 -0-2011 60 50 40 30 20 10 0 Spokane Valley Sex Crimes A • JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -NC-2010 -0-2011 �%3 ■. 1•uI Oil - .. ■wc-m monntu wiliine yniI Er Wabash er fruit Hill Sutherl II • e= mar :tea ■wat mum pffig ■Fa a. =DM -:: - arland Sanson Ilesl�� 7��F�lilt ,,„., pi i1 ia 1 ... ..� ter.r. _nuanzttul pvk III'- II wii iii ■1err- 9th Lacr ss= Indu tri.11jerkA MEM 1MEM ••. !Park N OF M Spokan J -5 I- a alley 1 `� uuL■=■■iI■!! 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',, .� 57th 4 10 r skery G° Ste• ce 1st nd F gete Terre 9 x °WVlew Vehicle Prowling o 1 o 2 O 3 C 4 O 5 _ Low _ Medium - High 0 0.5 I Miles I 1 I 2011 August Vehicle Prowling Hotspots Map Produced: 14 Sep 201 I 2011 AUGUST INCIDENTS BY CITIES 09/09/2011 AH CH DP FC FF LAH LL ML MW RF SCO SPA SPK SV WAV TOTALS CAD INCIDENTS 22 102 290 14 2 4 24 261 101 16 4,238 6 693 5,380 1 11,154 SELF INITIATED INCIDENTS 20 12 167 6 0 0 19 169 42 8 1,674 5 625 2,049 0 4,796 DRUG SELF INT (PATROL) 7 0 0 0 0 0 0 1 0 0 2 0 1 3 0 14 TRAFFIC STOPS 8 3 51 1 0 0 18 48 20 6 1,011 4 443 1,314 0 2,927 TRAFFIC STOPS (ARST/CIT/IN) 3 1 14 0 0 0 7 17 10 4 590 4 231 773 0 1,654 TS (WARRANTS) 0 0 0 0 0 0 0 0 0 0 11 0 7 24 0 42 CALLS FOR SERVICE 2 90 123 8 2 4 5 92 59 8 2,564 1 68 3,331 1 6,358 ALARMS 0 0 7 0 0 0 0 6 1 0 123 0 2 97 0 236 ACCIDENTS 0 6 3 0 0 0 1 3 2 0 175 0 11 202 0 403 ACCIDENTS (ARREST/CIT) 0 0 0 0 0 0 0 1 0 0 10 0 0 14 0 25 DRUG CALLS 0 0 1 0 0 0 0 0 4 0 13 0 0 46 0 64 DV 6 0 1 0 0 0 2 0 3 1 185 0 5 219 0 422 DUI 0 3 4 1 0 0 0 0 2 1 125 0 3 100 0 239 DUI (ARREST) 0 0 0 0 0 0 0 0 0 0 6 0 1 0 0 7 PURSUITS 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 SUSPICIOUS ACTIVITY 1 5 26 1 0 0 0 26 9 0 344 0 39 481 0 932 VEHICLE RECOVERED 0 0 0 0 0 0 0 0 0 0 22 0 4 52 0 78 911 ABANDON LINE 0 21 11 4 0 4 0 14 2 3 160 0 8 216 0 443 SHOPLIFTING 0 0 0 0 0 0 0 0 0 0 1 0 0 34 0 35 ALL ARRESTS (ARREST/CIT/IN) 3 1 18 2 0 0 7 25 10 4 735 4 252 989 0 2,050 CRIME CHECK REPORTS 1 1 17 1 1 0 5 14 13 3 659 1 7 848 0 1,571 09/09/2011 Spokane Walley PUBLIC WORKS DEPARTMENT MONTHLY REPORT August 2011 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION • Emergency After Hours Call-out— Senske • Engineering Services Support—Agreements with private engineering firms • Landscaping Contract— Spokane ProCare (Rebidding for 2012) • Litter and Weed Control — Spokane County Geiger Work Crew • Solid Waste - Regional Solid Waste Interlocal • Street Maintenance —2011 Signal, Sign & Striping County Interlocal • Street Sweeping —AAA sweeping • Street and Stormwater Maintenance and Repair contract—Poe Asphalt Paving Inc. • Street Maintenance (Pines & Trent) —WSDOT Interlocal • Vactoring Contract—AAA Sweeping (Rebidding for 2012) WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/ http://www.ecy.wa.gov/programs/wq/tmdl/spokaneriver/dissolved oxygen/status.html http://www.spokanecounty.orq/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ REGIONAL SOLID WASTE SYSTEM Solid Waste Governance Task Force has completed a draft Interlocal Agreement for a Regional Solid Waste Management Alliance Agreement. The County has requested that we respond by October 3rd regarding our intent to join the Alliance. STREET MASTER PLAN JUB Engineers is working on finalizing the draft report and presentation. A report to council on the updated pavement management program will be scheduled in the near future. CAPITAL PROJECTS (See attached Capital Projects Spreadsheet) STREET & STORMWATER MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for August 2011: Summer Street and Stormwater Maintenance Items: • AAA continues cleaning underground stormwater structures under the Vactoring Services Agreement. • AAA is sweeping arterials. • Geiger crew continues to mow dryland grass areas throughout the city. • Poe Asphalt completed several drywell and asphalt repairs and placed a 2" overlay on Fancher Road from Broadway Avenue to Trent. `Information in bold indicates updates 1 STORMWATER Small Improvement Projects These projects are individually estimated to be less than $30,000, to address street flooding problems and involve excavation work. Project bids received, Eller Corporation won bid, contract documents being routed for construction in Sept/Oct for the following projects: 1. 8th and Park — replace failing drainfield, provide improved treatment including swales if possible. 2. 11th and Herald — improve catchbasins and rehabilitate existing failing UIC. 3. 32nd and Bowdish intersection, north leg — mitigate ongoing stormwater ponding — work includes increasing capacity of existing drywell on south leg of intersection and installing new inlets on north leg and pipe to drywell on south leg of intersection. 4. Evergreen and 17th — replace existing failing drainfield, provide additional treatment through catchbasins. 5. Archery & Farr — improve capture of runoff through installation of improved inlet structures, mitigate for pine needle debris, and protect/improve existing drainfields. Possible award this year w/Contractor (Eller Corporation): 6. Woodward & 35th - replace existing failing drainfield, provide additional treatment through catchbasins. Projects Currently in Design and/or Property Acquisition: 7. Pines & Alki — Preliminary design started. Working with WSDOT MTCE on responsibility to replace drain rock and improve failing drywell. 8. Bettman/Dickey Culvert/Ditch re-establishment — Project to improve conveyance of stormwater from 14th to 11th. Site survey and geotechnical work completed, staff researched property issues and will be working on securing storm drainage easements. Staff met with Yellowstone Petroleum Pipeline to verify depth to their utility. 9. Thorpe Road Culvert Re-establishment — Parts of Chester Creek have escaped existing farmer-created floodways south of the city limits. Low-volume/shallow depth flows over a city-owned portion of Thorpe Road during the past several years have increased, especially this year with the wetter-than-normal spring weather. Staff developed two options to convey the low volume waters under Thorpe. Staff met with golf course owners to discuss the options. All agree that the creek banks upstream need to be maintained or constructed better, however this area is on private property, outside the City limits, and any project in this area would not be constructed before the next water year due to the federal and state permit processes as well as funding questions. Staff set up a meeting with the County's floodplain manager for 1 September to discuss the problems and potential project(s). Low-flows over Thorpe Road: It appears that 3 culverts were blocked by the addition of parking for the 9-hole par 3 course. The blockage appears to also cause Thorpe Road to flood more frequently. To deal with low-volume flows over Thorpe Road, staff suggests installing a new culvert at the low point in the road that would continue to route water onto the golf course. The golf course owners do not want the low-flow water on their course even though they have been receiving the flows to date and the golf course resides in the flood plain. `Information in bold indicates updates 2 10. Park and Valleyway— replace failing drainfield, provide improved treatment including swales if possible. Survey completed, looking at possibility of working with adjacent property owners on installing a swale. Stormwater Capital Improvement Projects These projects are estimated to be over $30,000, to address larger flooding and water quality problems, and/or make major improvements to bring systems closer to current standards. 1. 14th Avenue, Custer to Chronicle — mitigates erosion undermining existing City roadway, capture runoff, and eliminate outfall to waters of the state. Researching current system and ownership outside of the publicly owned right-of-way. Survey on street completed. Possible construction in 2012. 2. Broadway SW Upgrade (see CIP #153) 3. Dickey & 11th Stormwater Facility Improvements — Project to improve existing City property for regional stormwater infiltration. Site survey and geotechnical work completed, design in progress. 4. Sullivan Road Bridge Drain Retrofit Project - See CIP Project #150. 5. Stormwater Decant Facility— Proposed to be located at the new maintenance facility. Decanting catchbasin debris would decrease costs in handling debris by up to 80% by allowing water to be drained and disposed separately. The County Sanitary Sewer Utility has informed City staff that it will not accept liquids from catchbasin cleaning at this time. It appears that the County Sewer Utility is concerned about PCB pollutants and the inability to treat to a level acceptable by the State before discharge to the Spokane River. Staff is working to understand issues regarding PCB's and liquid disposal alternatives for the future decant facility. • Pines/Mansfield - swales (near Montgomery and behind fire station) - Work includes drilling new 3-foot diameter holes for better draining material in bottoms of swales and installing sod in damaged areas. Working on a change order with the landscape contract with ProCare, Inc. • Vactor Services 2012 Contract - Current contract ends December 2011 with no renewal options remaining. Staff is drafting a new bid package for a new 2012 contract. • Stormwater Structure Inspections - Student Interns have been hired to conduct structure inspections throughout the summer/fall. The inspections are identifying and prioritizing aging structures that are in need of repair or rehabilitation. The inspections will also collect data on the debris loads in individual structures, which will help determine efficient cleaning intervals. • Underground Injection Control (UIC) Assessment - Staff continues work on compliance requirements for the City's 7,350 drywells (UICs) and performing required assessments by February 2013. • 2012 Stormwater Fee Assessor Rolls Update - Staff is starting the process of updating stormwater fees to existing or new commercial properties for the 2012 Stormwater Fee Assessor Roll. • Ecology NPDES Permit Implementation Grant - 2011/2012 - $308k: The City received a $308k Ecology Grant; funding will need to be expended by June 2012. Staff is seeking Ecology approval to use funding to reimburse City for part of the sweeping operation costs this spring, summer, and fall. `Information in bold indicates updates 3 BRIDGE MAINTENANCE Specifications and bid packet covering Bridge Repair and Maintenance currently under review, should be issued later this summer. Sullivan Road over Trent (4501) repair and Sullivan SB over UPRR tracks (4507) expansion joint repairs received bids 7/8/11. West Company began repair work on August 15. Work was completed on August 26th. Some traffic loops were damaged during construction. West Company is working with the city to resolve the issues. SEWER PROJECTS • 2010 County Sewer Projects — Carry over West Farms, South Greenacres Phase 3, Cronk and Corbin are substantially complete; only minor punch list items remain. South Greenacres Phase 4 — Paving is complete. Contractor is working on some punch list items; swale installation change order on Mission still to be completed. • 2011 STEP sewer projects Green Haven `B' (SW Area) — Piping is complete, road grading has begun. Paving is currently scheduled for 8/5 and 8/15. Micaview `1' — Paving of City streets is complete. Some minor items remain; Barker road striping, possible ditch modifications. Green Haven `C' (NE Area) — Piping installation is in progress. Barker work expected to begin 8/8, paving scheduled for 9/6 and 9/27. Scheduled to be complete by 10/4/11. TRAFFIC • WTSC School Zone Beacon Grant The City was awarded two $7,500 grants to install new school zone beacons for Orchard Center Elementary and Chester Elementary. The beacons have been ordered, and installation is anticipated to begin in late September early October. GRANT APPLICATIONS TIB has issued a call for projects for this year. A few projects under consideration for this future call are: Mission Avenue Improvements — Flora to Barker (construction funding needed); Mansfield Avenue Connection — east of Pines Road (construction funding needed); Park Road Reconstruction — Broadway to Indiana (construction funding needed); Barker Road Improvements — Flora to Barker (design, right of way, and construction funding needed). Staff will bring this proposed project list to council for discussion. New Call for Projects • New Freedom Funds The STA Board approved our project in the amount of $252,009. However, we recently received word that the amount of New Freedom Funds available to the city has been reduced to $178,790 because of a previous commitment to the Aging and Long Term Care of Eastern Washington (ALTCEW). The grant has been approved. STA is drafting the agreement to award funds. `Information in bold indicates updates 4 • FY 2011 TIGER Discretionary Grant Program USDOT announced the TIGER III program, a competitive grant program for transportation projects. $527 million is available for this program nationwide. Eligible projects include roads and bridges, rail, transit buses and streetcars, ports, and bicycle and pedestrian paths. Winning projects typically are multi-modal, multi-jurisdictional or otherwise challenging to fund through existing programs. Staff is reviewing this grant program and may submit a preliminary application for the Sullivan Rd W Bridge Replacement Project. Preliminary applications are due October 3, 2011. If our preliminary application is approved, final applications are due October 31, 2011. `Information in bold indicates updates 5 August-11 0005 Pines/Manfield, Wilbur Rd to Pines 0063 Broadway Avenue Safety Project, Pines RD 0069 Park Rd Recon. #2 Brdwy& Ind. SRTC06-12 0112 Indiana Ave Extension 0113 Indiana/Sullivan PCC Intersection 0123 Mission Ave- Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/Mullan 0146 24th Ave Sidewalk Adams to Sullivan 0154 Sidewalk&Transit Stop Accessibility 0155 Sullivan Rd W Bridge Replacement#4508 TIB - UCP Knutson TIB - UAP Knutson FHWA-STI Knutson STA - FTA/Aldworth TIB - UCP Aldworth Aldworth TIB - UCP Amsden FHWA-STI Knutson TIB -SP Knutson STA - FTA/Amsden FHWA- BR Knutson 05/23/08 05/15/11 tbd 02/18/11 05/27/11 tbd tbd tbd tbd tbd tbd 100 100 90 100 100 5 1 2 0 5 0 95 30 0 95 67 0 0 0 0 0 0 09/30/11 11/15/11 tbd 07/29/11 12/31/11 tbd tbd tbd 07/31/12 tbd tbd $ 6,626,700 $ 932,850 $ 352,002 $ 2,082,000 $ 1,252,000 $ 517,919 $ 175,260 $ 276,301 $ 292,000 $ 315,011 $ 19,743,334 Sewer Projects 0129 South Greenacres (STEP) City Iris 03/03/10 100 99 10/01/11 $ 640,500 0130 Corbin (STEP) City Iris 05/05/10 100 99 10/01/11 $ 705,000 0131 Cronk (STEP) City Iris 04/14/10 100 99 10/01/11 $ 315,000 0151 Green Haven STEP City Iris 03/23/11 100 70 10/15/11 $ 620,000 0152 Micaview STEP City Iris 03/09/11 100 99 10/15/11 $ 280,000 Street Preservation Projects 0153 Broadway Ave Resurfacing/SW Upgrade TIB - UCP Knutson 05/15/11 100 35 11/15/11 $ 248,528 Estimated Total Project Proposed %Complete Construction Project # Road Projects Funding Manager Bid Date PE I CN Completion Cost 0005 Pines/Manfield, Wilbur Rd to Pines 0063 Broadway Avenue Safety Project, Pines RD 0069 Park Rd Recon. #2 Brdwy& Ind. SRTC06-12 0112 Indiana Ave Extension 0113 Indiana/Sullivan PCC Intersection 0123 Mission Ave- Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/Mullan 0146 24th Ave Sidewalk Adams to Sullivan 0154 Sidewalk&Transit Stop Accessibility 0155 Sullivan Rd W Bridge Replacement#4508 TIB - UCP Knutson TIB - UAP Knutson FHWA-STI Knutson STA - FTA/Aldworth TIB - UCP Aldworth Aldworth TIB - UCP Amsden FHWA-STI Knutson TIB -SP Knutson STA - FTA/Amsden FHWA- BR Knutson 05/23/08 05/15/11 tbd 02/18/11 05/27/11 tbd tbd tbd tbd tbd tbd 100 100 90 100 100 5 1 2 0 5 0 95 30 0 95 67 0 0 0 0 0 0 09/30/11 11/15/11 tbd 07/29/11 12/31/11 tbd tbd tbd 07/31/12 tbd tbd $ 6,626,700 $ 932,850 $ 352,002 $ 2,082,000 $ 1,252,000 $ 517,919 $ 175,260 $ 276,301 $ 292,000 $ 315,011 $ 19,743,334 Sewer Projects 0129 South Greenacres (STEP) City Iris 03/03/10 100 99 10/01/11 $ 640,500 0130 Corbin (STEP) City Iris 05/05/10 100 99 10/01/11 $ 705,000 0131 Cronk (STEP) City Iris 04/14/10 100 99 10/01/11 $ 315,000 0151 Green Haven STEP City Iris 03/23/11 100 70 10/15/11 $ 620,000 0152 Micaview STEP City Iris 03/09/11 100 99 10/15/11 $ 280,000 Street Preservation Projects 0153 Broadway Ave Resurfacing/SW Upgrade TIB - UCP Knutson 05/15/11 100 35 11/15/11 $ 248,528 Traffic Projects 0060 Argonne Road Corridor Upgrade (SRTC 06-3 0061 Pines (SR27) ITS Improvements (SRTC 06-2 0133 Sprague Ave ITS 0136 Traffic Signal LED Replacement Stormwater Projects 0150 Sullivan Rd Bridge Drain Retrofit Other Projects 0145 Spokane Valley-Millwood Trail 0148 Greenacres Trail - Design 0149 Sidewalk Infill Closeout Phase 0003 Barker Road Bridge Replacement 0055 NPDES Phase II - Prog Devel -Stormwater 0076 Valley Mission Park 0106 West Pondersoa (STEP) 0135 Flashing Yellow Arrow Installation 0147 Bike Lane Restriping FHWA-CIV Knutson FHWA-CIV Knutson DOE - EECI Knutson DOE - EECI Kipp DOE - EECI Aldworth TIB - UCP Aldworth TIB - UCP Aldworth CMAQ Amsden FHWA- BR Knutson TIB - UCP Jenkins TIB - UCP Kersten TIB - UCP Arlt DOE - EECI Kipp DOE - EECI Kipp 03/15/12 90 0 04/15/12 0 0 03/04/11 100 25 12/15/10 100 75 tbd 10 0 tbd tbd tbd 0 0 0 0 0 0 04/18/08 100 99 02/12/09 100 99 03/13/09 100 99 05/06/09 100 99 02/16/10 100 99 06/01/11 100 99 10/15/12 10/15/12 11/15/11 12/31/11 12/31/12 tbd tbd tbd 08/31/10 12/31/10 06/01/09 06/01/10 12/31/10 11/01/11 $ 1,290,636 $ 2,083,121 $ 420,000 $ 90,000 $ 237,375 $ $ $ 745,000 100,000 770,500 $ 11,817,000 $ 76,916 $ 383,032 $ 1,215,335 $ 34,210 $ 40,000 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: 2011 TIGER Discretionary Grants - Sullivan Rd West Bridge Replacement Project GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: June 28, 2011, Resolution #11-005 adopting the 2012-2017 Six Year Transportation Improvement Program (TIP) BACKGROUND: On August 12, 2011, the U.S. Department of Transportation (USDOT) published a Notice of Funding Availability for TIGER Discretionary Grants (TIGER III). The TIGER III program is similar to the ARRA federal stimulus funds that were dispersed over the past couple years and focuses on transportation projects that improve the long term economic competitiveness of the Nation and region. The application process opened on September 9th, 2011 with pre-applications due Monday, October 3rd, 2011 to USDOT. The pre-application serves as a threshold determination to verify basic project eligibility. If the project passes the pre-application review, final applications are due Monday October 31st, 2011. This is a very short turnaround time. Approximately $527 Million is available on a nationwide competitive basis. The minimum project award for urban governments is $10 million with a minimum 20% non-federal match. Staff has evaluated the grant criteria and funding restrictions and has determined the Sullivan Road West Bridge Project may be a competitive candidate for this grant. The project appears to fit well with many of the goals of the application criteria. However, the largest obstacle is the schedule. Prospective projects must be ready to obligate construction funds by June 30, 2013. The current schedule for the bridge project does not anticipate being construction ready until the beginning of 2014. The schedule is driven in large part by the extensive environmental review and permitting process. A very aggressive effort would be needed to get through this process quickly. Staff plans to submit the pre-application for this project by October 3. If a decision is made to proceed with the final application and the pre-application passes the initial USDOT review, a consultant would be needed to assist in preparing the final application in order to meet the October 31st deadline. Staff will research and bring to council at the next meeting the estimated cost for consultant assistance. OPTIONS: Information only RECOMMENDED ACTION OR MOTION: Information only BUDGET/FINANCIAL IMPACTS: If this grant opportunity is pursued, the city would be required to provide a non-federal match of 20%. Currently the estimated cost of the project is $19.7 million, of which $3.94 million would be needed for the local match. The $2M in state grant funds received from FMSIB would count towards this local match. The remaining $1.94 million would need to come from the City and/or another non-federal source. If the proposed TIGER application is developed, staff will coordinate with the Finance Department to identify funds to provide the needed match for the proposed project. Current Funding Scenario TIGER III Funding Scenario Federal Funds: Federal Funds: $8 M (Secured) Federal BR Funds $10 M (Unsecured) Federal TIGER III $6 M (Secured) Federal BR Funds Non-Federal Funds Non-Federal Match: $2 M (Secured) State FMSIB Funds $2 M (Secured) State FMSIB Funds Balance of Funds Needed Balance of Funds $10 M $2 M Needed (Unsecured) (TIB, State Legislature, Private, (Unsecured) (TIB, State Legislature, City, Federal) Private, City) STAFF CONTACT: Steve M. Worley, PE — Senior Capital Projects Engineer Neil Kersten, AIA— Public Works Director ATTACHMENTS: Summary memos of information and criteria required for Pre-application and Final Application process. Spokane Public Works Department Valley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org Memorandum Date: September 8th, 2011 To: Steve Worley, Capital Projects CC: From: Bryan Hicks, Century West Engineering Re: TIGER Application Criteria Summary The following is an outline of the TIGER Grant Application Criteria. The criteria are extensive and cover a broad spectrum of analysis and data collection to determine the full benefits of the project. Primary Selection Criteria: • Long Term Outcomes—DOT will give priority to projects that have significant long term benefits to the Nation, region, or metropolitan area. o State of Good Repair—Does it improve the condition of the existing transportation facilities and systems with particular emphasis on projects that minimize life cycle costs? • Is the project part of, or consistent with relevant State, local or regional efforts and plans to maintain transportation facilities or systems? • Does the project rehabilitate,reconstruct, or upgrade transportation facilities that if left unimproved, threaten future transportation network efficiency, mobility of goods &people or economic growth due to their poor condition? • Is the project appropriately capitalized and uses asset management approaches that optimize its long term cost structure? • Are sustainable long term revenue sources in place to fund long term operations and maintenance? o Economic Competitiveness—Does it contribute to the economic competitiveness of the nation over the medium to long term? • Applicants should provide evidence of how improvements in transportation outcomes (such as time savings and operating cost savings) translate into long term economic productivity and efficiency. • Priority consideration given to projects that: • a) improve long term efficiency,reliability or cost-competitiveness in movement of goods or workers • b)make improvements that increase the economic productivity of land, capital, or labor at specific locations 1 of4 • Long Term benefits from completed project are considered different from short term construction benefits that are discussed the Job Creation and Near Term Economic Activity section o Livability—Does it foster livable communities by promoting increased transportation choices and access to transportation services? • Does it have a positive impact on qualitative measures of community life? • Provide a description of the affected community and the scale of the project's impacts as measured in person-miles traveled or number of trips affected. • DOT will qualitatively assess the following: • Will project significantly enhance or reduce the average cost of user mobility through the creation of more convenient transportation options for travelers? • Will project improve existing transportation choices be enhancing modal connectivity, increasing the number of modes accommodated on existing assets or reducing congestion on existing modal assets? • Will project improve accessibility and transport services for economically disadvantage populations, non-drivers, seniors, and persons with disabilities, or make goods, commodities and services more readily available to these groups? and/or • Is project the result of a planning process which coordinated transportation and land-use decisions and encouraged community participation in the process? o Environmental Sustainability— ■ Does it improve energy efficiency, reducing dependence upon oil, reducing greenhouse gas emissions and benefitting the environment? • Provide quantitative information regarding expected reductions in emissions of CO2 or fuel consumption. Priority given to projects that demonstrate a projected decrease in the movement of people or goods by less energy efficient vehicles or systems. • Does Project maintain, protect or enhance the environment as evidenced by its avoidance of environmental impacts and/or its environmental benefits? o Safety—Does it improve the safety of transportation facilities and system or address known safety hazards or likely to reduce accidents? • Will it reduce the number,rate, or consequences of accidents among drivers and non-drivers? o Evaluation of Expected Project Costs and Benefits— ■ Provide Benefit-Cost Analysis including the monetization and discounting of costs and benefits in a common unit of measurement in present day dollars. 2 of4 • Job Creation and Near Term Economic Activity—Does the Project quickly create and preserve jobs and promote rapid increases in economic activity, particularly jobs that benefit economically distressed areas. o What are the number and types of j obs to be created? o Using methods acceptable to ARRA job creation tracking: • Assess whether the project will promote the creation of job opportunities for low income workers • Will project provide maximum practical opportunities for small businesses and DBEs • Will project make effective use of community based organizations in connecting disadvantaged workers with economic opportunities • Will project support entities that have a sound track record on labor practices and compliance with federal workplace laws. • Will project implement best practices for civil rights and equal opportunities for all individuals? • Are the populations most likely to benefit from the creation or preservation of new or expanded business opportunities from Economically Distressed Areas? o Project Schedule—Provide detailed project schedule demonstrating ability of project to start up quickly upon award of funding. • Show distribution of jobs created or sustained throughout project duration. o Environmental Approvals • Provide assurance that NEPA and/or environmental review process is complete, substantially complete, or in progress. If review is in-progress or not started,must provide information on project's current status, latest date expected to receive NEPA approval, and reasonable justification for why NEPA process has not yet been initiated and assurance that it can be completed in time. • Provide environmental studies or other documents that describe in detail known potential impacts and possible mitigation of those impacts • Provide description of completed , or planned and anticipated coordination with federal and state regulatory agencies for permits and approvals. • Provide estimate of time required for completion of NEPA and all other required federal, state and local environmental approvals • Provide identification of proposed NEPA class of action (i.e. CE, DCE, EA, EIS) o Legislative Approvals—Provide receipt of all necessary legislative approvals and evidence of support from state and local elected officials. Evidence should demonstrate broad support for project. o State and Local Planning—Is project listed in relevant state and local planning documents? o Technical Feasibility—Have previous engineering and design studies and activities demonstrated technical feasibility? • How was design criteria& cost estimate developed? 3 of 4 • What contingency levels are built into design, schedule, scope and are they appropriate for project size? • On-going expenses? • Describe technical capacity of project sponsor to administer and manage project, and track record of past projects. o Financial Feasibility—What is the viability and completeness of the projects financing package? Secondary Selection Criteria: • Innovation—Does it use innovative strategies to pursue the long term outcomes outlined in the Primary Selection Criteria? o Examples include approaches to transportation funding, finance, contracting, project delivery, congestion management, safety management, asset management, or long term O&M. • Partnership—Does the project demonstrate strong collaboration among a broad range of participants and/or integration of transportation with other public service efforts? o Jurisdictional & Stakeholder Collaboration—What is involvement of non-federal entities and use of non-federal funds? • Priority given to financial collaboration and involvement from state and local governments, other public entities, or private and non-profit entities. • Does project make effective use of community organizations to connect to disadvantaged people? • Project should demonstrate extent to which project cannot be readily and efficiently completed without federal assistance. • Provide Support letters of collaboration, support, commitments, partnerships, etc. • Does it demonstrate collaboration between neighboring or regional jurisdictions to achieve National, regional or metropolitan benefits? o Disciplinary Integration—Is the Project supported by, financially or otherwise,by non-transportation public agencies that are pursuing similar objectives? • Examples include promoting livable communities, public housing, promote economic development,revitalize communities,protect historic or cultural assets, encourage energy efficiency, improve environment, etc. Comments on Meeting Application Deadline: o Per Appendix C of Notice of Funding Availability: In order to demonstrate ability to meet deadline for obligating finds, "The application package shall provide concrete evidence of project milestones, financial capacity and commitment in order to support project readiness." o The various discussions on meeting the obligation deadline that are scattered throughout the NOFA basically boil down to the stance that if USDOT has any doubts about your ability to meet the obligation deadline, you won't get funded. 4 of 4 Spokane Public Works Department Valley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org Memorandum Date: September 7th, 2011 To: Steve Worley, Capital Projects CC: From: Bryan Hicks, Century West Engineering Re: TIGER Pre-Application Summary The following information is required for the TIGER Pre-Application Form: • Name of Applicant • DUNS # • Type of Applicant (City, State County etc.) • State • County • City • Geographic Location • Project Title • Project Type • Whether or not project is requesting TIGER TIFIA Payment(Credit assistance to borrow funds for project. This would not apply to the Sullivan West Bridge Project) • Project Description (50 words or less) • Total Project Cost • Contact Information • Congressional District • Urban or Rural Location? • Economically Distressed Area? • Assurance that NEPA and or environmental review process is complete, substantially complete, or in progress. (Some narrow exceptions,read NOFA pages 50295-50296) • Schedule for completing ROW acquisition, final design, approval of plans, specifications and estimates. • Anticipated Date that project will be ready for Funding Obligation (Should be no later than June 30, 2013, to ensure obligation before DOT's obligation authority expires on Sept. 30, 2013.) • Assurance of 20%minimum local match (Defined as non-federal funding) 1 of 2 Potential Issues/Pitfalls/Observations • NEPA Readiness—Project has not started environmental review project. Must be able to demonstrate that process can be completed in time and no major pitfalls are expected. • Ability to be ready by June 30, 2013 for Funding Obligation. Current Schedule from FMSIB application did not anticipate CN Funding Obligation until late 2013. • $10 Million minimum grant award for urban areas. Current budget is $19.76M with $10M secured leaves balance of$9.76M. May need to reduce funds from other sources (Most likely BR grant). • Federal BR funding would likely not be counted as local match? Only non-federal funds count towards 20% local match. $2M from FMSIB should meet this requirements • Based upon reviewing funded applications from previous cycles, I suggest we not wait until October to start assembling background data required for final application. Successful applications were very well polished with extensive information to support project. I downloaded the successful applications from the NSC,King County South Park Bridge, and SR520 Floating Bridge from the previous TIGER Grant Calls for Projects. These provide a guide to the type and extent of information required for a successful application. The South Park Bridge application I think is particularly helpful in the format and relevant information provided. 2 of 2 SOTS'Or poane Talley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall®spokanevalley,org Memorandum To: Mike Jackson From: Mark Calhoun, Finance Director Date: Friday, September 16, 2011 Re: Legal uses of Lodging Tax At the September 6, 2011, City Council meeting, Councilmember Woodard asked what the Lodging Tax could be expended on. In response to his question I have attached two pieces of information that provide a good overview of appropriate uses: • A 5-page excerpt from "A Revenue Guide for Washington Cities and Towns" prepared by the Municipal Research and Services Center" (MRSC), that discusses the tax in terms of rates, how the tax can be used, and the role of a Lodging Tax Advisory Committee. • A 4-page excerpt from the MRSC web-site that provides questions posed by municipal entities across the State concerning appropriate uses of Lodging Tax, and MRSC's responses. Collectively these sources provide a framework from which the Lodging Tax Advisory Committee, City staff and the City Council can ascertain whether proposed uses meet the intended purpose behind the tax which is to pay for tourism promotion and for the acquisition and/or operation of tourism-related facilities. If you should have any questions or comments regarding this information please don't hesitate to ask. 1ISV FS2WUsersimcaThouniBudgets620121Lodg!'ng Taxl20' l 09 16 memo re Uses of Lodging Tax.docx11SV- FS21UserslmcalhounBBudgets120121Lodging Tax12011 09 16 memo re Uses of Lodging Tax.docx Page 1 '4, !:-I 11'1 IT] ii it I..• i Hotel-Motel (Lodging) Tax120 I Most cities have had the authority to levy a "hotel-motel" or lodging tax of two percent since !f I 1973.121 Over the years, some cities got special interest legislation passed that increased the rate of their permitted levy and/or provided for certain uses of the tax revenue that were unique to them. � i In 1997,the legislature repealed much of chapter 87.28 RCW and gave most cities the same levy ',1i rate and permitted uses. r lit D What Are the Tax Rates? l ill Most cities may impose a "basic" two percent tax under RCW 67.28.180 on all charges for furnishing lodging at hotels,motels,and similar establishments (including bed and breakfasts and YRV parks) for a continuous period of less than one month.This tax is taken as a credit against the ;, 6.5 percent state sales tax, so that the total tax that a patron pays in retail sales tax and the hoteE- i � " motel tax combined is equal to the retail sales tax in the jurisdiction's In addition, most cities may levy an additional tax of up to two percent,fora total rate of four percent, under RCW 67.28.181(1). This "special" tax is not credited against the state sales tax. Therefore, if a city levies this '. additional tax, the total tax on the lodging bill will increase by two percent. ! There are some exceptions: I a RCW 67.28.181(1)stipulates that this additional two percent tax may be levied as long as Ithe total tax rate under chapter 36.100 RCW(the public facilities district tax),chapter 82.08 ' RCW (the state sales tax), chapter 82.14 RCW (the city, county, and transit district sales ,'I , taxes), chapter 67.28 RCW (the hotel-motel tax chapter), and chapter 67.40 RCW (the convention and trade center tax)does not exceed 12 percent. (Note that the sales tax rate Iv.; i, for the Regional Transit Authority (Sound Transit} in portions of King, Pierce, and Snohomish counties is not included in making these calculations.} The limit for the total '1,@ •!' rate in Seattle is 15.2 percent, because the convention center tax is higher than in the rest of the county.'This means that most cities in King County may only levy a one percent tax and Seattle cannot levy any tax.12� �1 "ll. , 1 area fees are discussed on page 54. �t L Ch.34, Lof 1973,2nd ex.sess. .1.• , Ch,35,laws of 1998,§2. 12'RCW 67.40.090(2)(d). The statuses provide that the maximum rate in Seattle Is 15.2 percent, RCW 67.28.181(2)(c). ' 124At the time this statute was written,the sales tax in King County, excluding Seattle,was 8.2 percent. The convention center tax was 2.8 percent and the hotel-motel tax for the tingdome/new football stadium was two percent, makin the total rate 13 ercent. Subtractin the two ercent credit s g p g p against the state sales tax brought the total rate )1 • down to 11 percent. That meant that cities In tong County,other than Seattle,could levy a one percent hotel motel tax. at �4 '-::� # However,in 2000,King County voters approved an Increase In the transit tax by 0.2 percent. This would have raised lit the total rate that provides the limit for the hotel-motel texto 12,2 percent,and would thus lower the rate the cities could 1;t levy by 0.2 percent to 0.8 percent. Legislation was then passed that required an entity that passed a sales tax Increase, Ir . . which pushed the'total over the 12 percent limit,to exempt sales of Lodging from the increase.Ch.79, Laws of 2001, f. il and RCW 82.14.410. 61 30 A Revenue Guide for Washington Cities and Towns lkil . III . ,yY e2 7i .11 Cities that had authority to levy a"special'tax before July 27, 1997 that allowed a total rate . Fill higher than four percent, had that rate grandfathered in by the 1997 legislation 125 All the [373, cities in Grays Harbor and Pierce counties are in this category, plus Chelan, Leavenworth,' i`l Long Beach, Bellevue, Yakima, and Winthrop. lb a Cities located In counties that had the authority to levy a total four percent tax county-wide s '; before January 1, 1997, are limited to the "basic"two percent rate.126 This affects cities in : ! , s Snohomish and Cowlitz counties. 1 I I` Due to some unique circumstances,127 there was a period of time at the end of 1997 and 1, 1! beginning of 1998 when the outstanding taxing authority was six percent, rather than the . four percent the legislature intended. During this time, Wenatchee and East Wenatchee 1 raised their total tax to six percent. These rates were grandfathered in by the 19981 i • legislature.i28 ili C; D City or County Tax? - in`f Counties also have the right to levy this tax but, in most cases, the county must allow a credit for ' r§ any tax levied by a city.' One exception is King County. The law provides that if any county Ill !.'1 pledged these tax revenues before June 26, 1975 to pay debt service on the construction of a "public stadium, convention center, performing arts center, or visual arts facilities," then it could `1 collect the tax on a county-wide basis from all lodging facilities 130 In practical terms this means I�;. that cities in King County are not able to levy the hotel-motel tax at rate higher than one percent, and Seattle can levy no tax at all, until the bonds issued for the new football stadium are retired 1_; on January 1, 2021.131 i.:i'l .$ 1 However,the law also has a provision for any cities that, before June 26, 1975, had pledged hotel- motel tax revenue to pay debt service for the construction of one of the facilities listed above. '=i i,- Those cities are able to continue to collect their hotel-motel tax until the debt is retired132 One ;ill;`• such city is Bellevue,where the 6.5 percent state retail sales tax on the sale of lodging is reduced ;i-1[I, by both the two percent county hotel-motel tax and the two percent city tax. The city of Yakima 1:11:. and Yakima County also pledged hotel-motel tax revenues for a convention center before June 26, :•..,!i. 1975, and the state sales tax there is subject to the same"double-dipping"credit against the state ;i r:.„ : t}# sales tax.' . 1 '`' 125 RCW RCW 67.28.181(2)(a). I RCW 67.28,181(2)(b). 527See Budget Suggestions for 9998,Municipal Research and Services Center:Seattle,August 1937,pp.26 32, l for a discussion of the unintended consequences of the partial veto of ch.452, Laws of 1997. ; 128RCW 67,28j 81(2)(d). '��'1. ' 'RCW 87.28.180(2)(a) and RCW 67.28.181(3). if a city is levying the entire four percent tax(or more, If a !:'? I f r higher rate has been grandfathered in),the county may not levy its tax in that city. ; ,' 130RCW 67.28.180(2)(b). 131RCW 67.28.180(2)(c)(ii). I! ' RCW 67.28.160(2)(c)(if). � . 'Ch.t89,Laws of 2607,and RCW 67.28,180(2)(b)allows the"double dipping”to continue un1112D21 to pay C; debt service on bonds for county facilities for agricultural promotion, A Revenue Guide for Washington Cities and Towns 31 ill:° q:II Y il 1, I I:iiI I. k. E I l S' k � t'. l: • i'l 1._'F. BP How Can the Revenues Be Used? i I, i i i'r I I These revenues may be used solely for paying for tourism promotion and for the acquisition and/or i� operation of tourism-related facilities.' "Tourism promotion" is defined as: I, Activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purp{6se of lF, attracting and welcoming tourists; developing strategies to expand tourism; operating l;1 I. ; tourism promotion agencies; and funding marketing of or the operation of special events and festivals designed to attract tourists .135 t. Legislation enacted in 2007 expanded this definition so that hotel-motel tax revenues can now be ;?.'ilk: used not only on marketing special events and festivals but also on their operation. However, as .'t = it now stands,this more permissive language expires on June 30, 2013.13s • I � I " Because of the state constitutional gift of public funds prohibition,' a city should enter Into a 'i.• contract with any private organization providing marketing services, operating special events or a 1:111: festivals, or any other tourist promotion activity. The contract should spell out the tourism-related E'�q services to be provided in exchange for city funding and what reports will be required. Also, any k,' is organization doing promotion on behalf of the city may only spend hotel-motel tax funds on items ti that the city itself could fund. This prohibits, for example, any expenditures on promotional ril ii hosting. iI' The limitation on using hotel-motel tax revenues for acquiring and/or operating tourism-related j facilities is guided by the following definition, as amended in 2007: "Tourism-related facility means: real or tangible personal property with a usable life of ;j three or more years, or constructed with volunteer labor that is: (a)(1) Owned by a public Via} entity; (ii) owned by a nonprofit organization described under section 501(c)(3) of the f federal internal revenue code of 1986, as amended; or (iii) owned by a nonprofit : organization described under section 501(c)(6) of the federal internal revenue code of 1586, as amended, a business organization, destination marketing organization, main•: g � 9 9 street organization,lodging association,or chamber of commerce and (b) used to support `r tourism, performing arts, or to accommodate tourist activities.' iii Prior to the 2007 legislation, hotel-motel tax funds could be used, as interpreted by the attorney E general's office, only for facilities in which the city had an ownership interest 139 Now they can also be used to fund facilities owned by certain nonprofit organizations, as stated above. As with the `. lMncW67.28.1815. "Tourism"is defined as'economic activity resulting from tourists,which may Include sales i' of overnight lodging, meals, tours, gifts, or souvenirs." RCW 67,28.080(6). There is no stipulation that the tourism promotion be of a type that attracts overnight visitors. Of course,to the extent it does not,hotel-motel tax receipts wit be lower. 'a5RCW 67.28.080(6). • � ' RCW 67.28.080(9)and RCW 67.28.1816(2). �l. 17Art.8,§2. 11 13gRCW 67.28.080(7). i. ' 'AGO 2006 No.4. l; .I 1: 32 A Revenue Guide for Washington Cities and Towns 1 I::-• i } , t; • Il .; I amendment to the definition of tourism promotion,the amendment to this definition to add facilities • .1... owned by certain nonprofit organizations expires on June 30, 2013.140 j I d `.! '' What kinds of facilities does this Include? it depends. The guiding principle here Is that the I j j ., i ii facilities should be used by tourists, So, for example, a municipal golf course would likely be a f :L, • permitted expenditure in Chelan, where it probably would not be if it were in a residential II I [,• neighborhood in Spokane. Each situation is unique. We realize that is not as much guidance as li II l i' many cities will want, but that is all we can Ive you in this publication. ' i ' ki' Y g Y p • '- In n May 2004,State Auditor Brian Sonntag sent a memo out to cities titled "Hotel/Motel Tax Audits," :I I ,, In which he emphasized that the decision on how to spend these monies should be locally tji: = controlled. He said, In part: I : ••„ Based on extensive research, we have concluded the Legislature intended the use of this ;,l l . . :4 revenue to be locally controlled. One indicator of this is the establishment of the lodging :I:i tax advisory committee in RCW 67.28.1817 if a city has 5,000 or more residents. f'1.1.!; Therefore,we are changing our approach to auditing hotel/motel tax use. We will look at ' l the process your entity has in place for deciding on the use of this money. If your t �' ` ';Ill municipality has 5,000 or more in population,we will see if you have a committee in place, :1. if the membership is appropriate and whether it is operating in compliance with state law. of If your entity is less than 5,000 in population, we will look to see if you have a committee I jl [1,.. even though it is not required or what other process your entity uses to distribute these : '• ' funds. ii, We also will look at the analysis prepared by either the committee or the . council/commission that demonstrates that the money is being used in compliance with f j i- E:.: state law. if we are satisfied that a working process is in place and the analysis has been NI.I I. done, we will scan your expenditures to make sure that they are appropriate. IlE!, r : ;j •E; He reemphasized "local control" in an August 2006 memo titled "Lodging Tax. It is up to the l l l; [ ,I, , entity to demonstrate that the ways it is spending these funds is appropriate. (., h i:: D Reporting Requirements I ~. E:.- it Cities using hotel-motel tax revenues for the marketing and operations of special events and '11!! I festivals and to support the operations of and capital expenditures on tourism-related facilities !,il!.1 : owned by nonprofit organizations are required to submit an annual economic impact report to the 'j r '4. 1 Department of Community, Trade, and Economic Development (CTED)142 RCW 67.28.1816(2) I I i identifies what this economic impact report, at a minimum, must include. in addition to listing the ` ;I;i1 ' • festivals, special events,and tourism facilities that received funds and the amounts received,cities 1-i,d; t. . .:must estimate the number of tourists, persons travelling over 50 miles, and lodging stays ;4!1,11 j-;': 1aaHCW 67.28.080(9). j l "'The 2007 amendments did not change the auditor's views on"local control," They are reiterated in an"FYI" .1 [I' memo of the State Auditor's Office titled"Hotel Motel Tax—Current Auditing Issues,'August 28,2007. `i`�j` 14219CW 67.28.1816. This requirement expires June 30,2013. .. l'.. A Revenue Guide for Washington Cities and Towns 33 =i I1,l I`:j • } , :i _J 111. e i i l i. . :i i . 11:.•! li:a�j •.I ; generated by each special event,festival,and tourism-related facility. CTED developed a lodging • tax worksheet and an official report form that are available through MRSC's web site at 1. http://www,mrsc.org/GovDocs/W3travel.pdf 143 `1 0 Lodging Tax Adrrisory-eommittee144 , :.il r. If a city with a population over 5,000 wishes to Impose a new hotel-motel tax, raise the rate of an ': existing tax, repeal an exemption from the hotel-motel tax, or change the use of the tax proceeds, it must form a lodging tax advisory committee. �: e This,committee must have at least five members, appointed by the city council. JThe committee membership must include at least two representatives of businesses that 1 are required to collect the hotel-motel tax,at least two people who are involved in activities 1 that are authorized to be funded by this tax, and one elected city official who serves as chairperson of the committee.'The statute also provides that a person who is eligible _1 under the first category is not eligible for appointment under the second category,and vice versa, o Organizations representing hotels and motels and organizations Involved in activities that l can be funded by this tax may recommend people for membership. !i e The number of committee members from organizations representing the hotels and motels • '` and the number from organizations involved in activities that can be funded must be equal. I n A city's committee may include a non-voting elected county official. 1'I The council must review the membership of the committee annually. !;I. So, What Does the Committee Do? Any proposal to impose a new hotel-motel tax, raise the rate ...i'1 of an existing tax, repeal an exemption from the hotel-motel tax, or change the use of the tax proceeds, must be submitted to the lodging tax advisory committee for review and comment. �1i`.•..i'I' "l}}�I u This submission must occur at least 45 days before final action will be taken on the city's proposal. Even if the committee finishes its work before the 45 days are up, the city still must wait 45 days. : a The committee's comments must include an analysis of the extent to which the proposal • 11�1 will accommodate activities for tourists or Increase tourism,and of the extent to which It will r'S affect the long-run stability of the fund to which the hotel-motel taxes are credited, • F a if the advisory committee does not submit comments before the time that final action is to ;: be taken on the proposal, the city may go ahead and take final action. :1 1d9For more information on these lodging tax reports, see CTED's "Travel" web site .i http://cted.wa:gov/site/1009/default.aspx , ' 144RCW 67.28.1817. 1d5That State Auditor's Office has opined that adding other voting members,such as citizen representatives, Is not permissible under RCW 67.28.1817. Letter dated July 24,2007 from Brian Sonntag,State Auditor,to Jan Simon Aridj,Washington State Hotel&Lodging Association,available from MRSC. - - 34 A Revenue Guide for Washington Cities and Towns s ;i• 3 9 1 .:i llSV-FS21 Users\mcalhoun\Budgets\2O121 Lodging Tax\MRSC Q and A re Lodging Tox uses,docx 1. May a city use hotel-motel tax funds to pay for the operation of a museum that is owned and managed by a private historical society?Reviewed: 07/11 The limitation on using hotel-motel tax revenues for acquiring and/or operating tourism-related facilities is guided by the following definition, as amended in 2007: <?xml:namespace prefix = o/><?xml:namespace prefix = o I> "Tourism-related facility" means: real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by a nonprofit organization described under section 501(c)(3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section 501(c)(6) of the federal internal revenue code of 1986, as amended, a business organization, destination marketing organization, main street organization, lodging association, or chamber of commerce and (b) used to support tourism, performing arts, or to accommodate tourist activities.1[1] Prior to the 2007 legislation, hotel-motel tax funds could be used, as interpreted by the attorney general's office, only for facilities in which the city had an ownership interest.2[2] Now they can also be used to fund facilities owned by certain nonprofit organizations, as stated above. As with the amendment to the definition of tourism promotion, the amendment to this definition to add facilities owned by certain nonprofit organizations expires on June 30, 2013.3[3] 2. If a hotel has part of the building leased out long-term, is the charge for these rooms exempt from the hotel-motel tax?Reviewed: 08/11 Yes. The hotel-motel tax(and the sales tax also)only applies to stays of less than one month.RCW 6 0.28.180 and RCW 82.04.050(2)(F7.. If, in addition to the basic two percent tax, a city or county levies a "special tax" under RC W 67.28.]81 i 11 it will, of course, not receive these funds either for long-term stays. 3. May lodging(hotel-motel) tax revenues may be used to build a public restroom in city park used by tourists?Reviewed: 07/11 Yes. Lodging tax revenues may be used for construction and/or maintenance of public restrooms that would be used by tourists. The relevant statute regarding the purposes for which lodging tax revenues may be spent is RCW 67.28.1815,which states as follows: All revenue from taxes imposed under this chapter shall be credited to a special fund in the treasury of the municipality imposing such tax and used solely for the purpose of paying all or any part of the cost of tourism promotion, acquisition of tourism-related facilities,or operation of tourism-related facilities. 1�r�RCW 67.28.080(7). 212IAGO 2006 No. 4. 3j3jRCW 67.28.080(9). 1 ti l SV-FS2�Users lmcalhounlBudgets120121Lodging Tax1MRSC Q and A re Lodging Tax uses.docx "Acquisition" is defined in RCW 67.28.080(1)to include "construction," and a "tourism- related facility" is defined in RCW 67,28,080 7 to mean: [R]eal or tangible personal property with a usable life of three or more years, or constructed with volunteer labor, and used to support tourism,performing arts, or to accommodate tourist activities. It is our opinion that a public restroom in an area used by tourists accommodates tourist activities, for obvious reasons. The lodging tax statutes prior to 1997 contained a specific provision(the former RCW 67.28.210) for use of these tax revenues by cities with a population under 5,000 for public restroom facilities for the use of visitors. The major overhaul of the lodging tax statutes in 1997, which repealed this provision, actually acted to expand the authority of cities to use lodging tax revenues for this use by employing the statutory language discussed above. In summary,revenues from the city's lodging tax may be used, in our opinion, for construction of the public restroom in question. Nevertheless, we would recommend seeking the concurrence of the state auditor's office in advance of use of these fields for the purpose in question. 4. May local jurisdictions allow lodging tax recipients to use funding for personnel costs?Reviewed: 07/11 Yes, the definitions of"tourism promotion"and"tourism-related facility" in RCW 67.28.1 80 were amended in 2007 to allow local jurisdictions to use lodging tax revenues for the operation of tourism promotion agencies and of special events and festivals designed to attract tourists. Rather strict reporting requirements have been put in place, however. See RCW 67.28.1816. 5. Can a city or county spend hotel-motel tax funds to pay for police and public works overtime in conjunction with a festival?Reviewed: 08/11 Yes,the new 2007 amendments to chapEer 67_213 RCM allow hotel-motel (lodging)tax revenues to be spent on operating festivals. These expenditures for police and public works overtime would fall in that category. There are new reporting requirements, however. 6. Can a city use lodging tax funds for way-finding signs throughout the city? Reviewed: 08/11 We think that lodging taxes could be used for directional signs that help people find their way to tourist activities/facilities(e.g., museum)in the city. Such signs would fall within the definition of"tourism-related facility" in RCW 67,28.080(7), because they would constitute "tangible personal property with a usable life of three or more years" that is "used to support tourism . . . or to accommodate tourist activities." So, the expenditure would have to be specific to that type of directional signage. 2 1 .511-FS2\UserslmcalhounlBudgets\20121Lodging TaxiMRSC 0 ondA to Lodging Tax uses.docx 7. If our lodging tax advisory committee recommends an award to a group, can they put stipulations on the award such as: "the money can only be used for out-of- county advertising"?Reviewed: 07/10 The committee probably can do something like this but we are somewhat troubled by the word "stipulation" in this context. The task of a lodging tax advisory committee is set out in RCW 67.28.1817. Their task is to "review and comment." The statute provides that the comments are to include an analysis of the extent to which the proposal will accommodate activities for tourists or increase tourism, and the extent to which the proposal will affect the long-term stability of the long-term stability of the fund created under RCW 67,28.1815, Beyond those directions, the state law does not specify what sorts of comments are allowed. In our opinion, a lodging tax advisory could make a recommendation that a proposal to a group be awarded but with a limitation that the expenditures be "for out of county advertising." However,the recommendation of the lodging tax advisory committee is only advisory in nature. It does not govern the final decision as to which organization will receive funding and it does not control how those organizations spend the funds. Those decisions are for the board of county commissioners to make. The county commissioners may decide not to fund that organization at all, they may decide to fund the organization but not limit the expenditures in the manner provided for in the recommendation of the lodging tax advisory committee, or they may accept the recommendation of the lodging tax advisory committee and place this type of restriction in the contract with the private group. So the word "stipulation" seems a little misleading—it is really a recommendation that may or may not be followed by the county board of commissioners. 8. May the city use lodging tax funds to assist a group in organizing and managing a festival that will promote tourism in the city?Reviewed: 08/11 Yes, because this would fit into the definition of tourist promotion in RCW 67.28.080(6]. That definition was amended to include funding the marketing or the operation of special events and festivals designed to attract tourists. The services that would be paid for here would be included in the term"operation"of a festival and so should qualify for lodging tax funds. This definition sunsets on June 30, 2013. 9. Is the elected official cbair of the county lodging tax advisory committee a voting member? Reviewed: 08/1I It's our opinion that the chair of the Lodging Tax Advisory Committee (LTAC), who in this case is a county councilmember, may vote on LTAC grants and on anything else. In other words, the county councilmember/chair is a full voting member of the LTAC. The relevant statute regarding the LTAC, RCV4' 67.2 8.18.17, provides in part that "One member shall be an elected official of the municipality who shall serve as chair of the committee." That language does not limit the voting authority of the elected official/chair.Note that the next sentence of this statute provides that"An advisory 3 I\SV-FS2l Userslrncalhoun\Budgets\2012ILodging Tox1MRSC Q and A re Lodging Tax uses.docx committee for a county may include one nonvoting member who is an elected official of a city or town in the county."(Emphasis added.) So, if the legislature intended the elected official/chair to be a nonvoting member, it would have said so as it did for the optional city/town elected official member. 10. Is there a requirement to spend all hotel-motel (Iodging) taxes collected each year, or may a jurisdiction identify a qualifying capital project and retain funds for a year or two or more to "save up" for that project? Reviewed: 08/11 There is nothing in the statutes that says you must spend all your hotel-motel tax money each year. And, there is also nothing that says you need to identify a capital project you are "saving up" for.You can just keep adding to the fiend balance as long as you want to. Now, from a practical standpoint, the hospitality industry probably wants you to spend every penny this year and on advertising! And the state auditor's office (SAO)sometimes gets nervous if your fund balance gets too big. Most jurisdictions that keep a positive fund balance do identify a capital project because they truly are "saving up" for something and, in addition, it may be helpful to do so to satisfy any concerns of the hospitality industry and SAO. 4