11-136.00 Michael Terrell: Greenacres Park Ph 12nd AMENDMENT TO
AGREEMENT FOR GREENACRES PARK PHASE 1 PROJECT
Adding Additional site visits, testing and construction administration to contract with
Michael Terrell, Landscape Architect
5312 South Chapman Road, Greenacres, Washington 99016
THIS AMENDMENT is made to the Agreement for Greenacres Park Phase 1 Project contract
dated September 24, 2010 by and between the City of Spokane Valley, a code City of the State
of Washington, hereinafter "City" and Michael Terrell, Landscape Architect, hereinafter
"Contractor" and jointly referred to as "Parties."
Attached to this Amendment is a Scope of Services for additional design/inspections services to
be added to the existing contract. The City agrees to pay the Contractor a not to exceed amount
of $21,747.
Original contract amount ........... ............................... $148,520
Amendment No 1. . $ 16,070
Amendment No 2.. ..$ 21,747
Amended Contract Amount ....... ............................... $186,337
The remainder of the Agreement will remain unchanged by this Amendment.
IN WITNESS WHEREOF, the Parties have executed this Agreement this �6 t ` day of
September, 2011.
CITY OF SPOKANE VALLEY:
so
City er
MICHAEL TERRELL:
Michael Terre fl
I:1
Bainbridge, City
APPROVED AS TO FORM:
, ?,
Cary D i kell, Ci orney
K l
MEMO
To: City of Spokane Valley
Attention: Mike Stone
From: Mike Terrell, ASLA
Date: 8/31/11
Project: Greenacres Park
Project No: 10 -022
Re: Additional Services
CC: File
Mike,
Per our previous conversation regarding Construction Administration, I have prepared
the following.
1. The MT -LA contract signed by the city did not include construction
administration for Thomas, Dean and Hoskins. Their proposed construction
administration amount was not accepted by the city. However, TD &H did
participate in construction meetings related to the frontage improvements on
Boone and Long.
2. The frontage improvements for Boone Avenue and Long Road were bid
separately from the Greenacres Park project. Our contract addressed bidding
one project. Bidding the project as two separate bid change order / bid
packages resulted in additional work to coordinate and review proposal /bid
amounts for the change order to MDM's contract under the Spokane County
sewer project. The change order was reviewed twice and at least two meetings
occurred to discuss the frontage improvements (5/3/11 and 6/6/11 park
transformer locations). TDH covered those meetings under the original design
contract.
3. Permitting for the project was not included in our scope of work. Our intent was
to meet with appropriate staff to complete plans that meet the needs of the city
from a parks and recreation standpoint. We completed one meeting with city
staff on January 11, 2011 to identify issues that other city departments might
have. We modified the drawings based on those comments. Our understanding
was that the general contractor would take the construction document set and
submit for permits.
It became apparent to us that waiting until the contractor was selected and
under contract to start the permitting process would result in significant delays
construction. We discussed this concern with you and jointly determined that
MT -LA would submit the plans for permitting. This process was far more
arduous than previously thought and resulted in the expenditure of a significant
M i c h a e l T e r r e I I ■ L a n d s c a p e Arch i t e c t
1 4 2 1 N. M e a d o w w o o d Lane, Suite 1 5 0
L i b e r t y L a k e, W a s h i n g t o n 9 9 0 1 9
(509) 922 -7449
w w w m t- I a. c o m
M e m b e r A m e r i c a n S o c i e t y o f L a n d s c a p e A r c h i t e c t s
August 31, 2011
amount of hours by MT -LA and TD &H (to a lesser extent) to process the
building permits. MT -LA also processed the permit application for the water
splash pad through Spokane County Regional Health District.
4. Construction Administration: MT -LA's contract includes provisions for
construction administration and closeout. The Phase IV scope of work includes
attendance at 7 meetings (1 pre- construction and 6 site visits). To date MT -LA
has attended the following 10 meetings:
a. Pre - Construction Meeting
b. Mobilization Meeting
c. Site meeting #1
d. Site meeting #2
e. Site meeting #3
f. Site meeting #4
g. Site meeting #5
h. Irrigation test #1
i. Irrigation test #2
j. Irrigation test #3
5. Geotechnical testing of the soils for the dry well installation is an expense that is
the responsibility of the Owner and was not included in MT -LA's original scope of
work. The dry well soils were tested as required by the city of Spokane Valley
during installation.
Based on the high level of coordination needed with the contractor on this
project, we anticipate there will be at least 12 -16 more site visits /meetings.
Additional Services
Fee
Total
MT -LA
Additional Meetings and
Site Visits 16
$6,000.00
Permitting
$3,000.00
Bidding Frontage Separately
2 000.00
Subtotal:
$10
Budinger Testing of Drywells and
field testing during construction
$5,215.00
Mark-Up 15%
$782.25
( Budinger projected based on T &M)
Subtotal:
$5,997.25
TD &H
Construction Administration
$3,000.00
Bidding Frontage Separately
2 000.00
Mark-Up 15%
750.00
Subtotal:
$5,750.00
Tota 1:
$21
• Page 2
a a
August 31, 2011
MT -LA and TD &H have enjoyed working with the City of Spokane Valley staff and
look forward to seeing this project through to completion. We would appreciate
consideration of this request for adjustment to our original contract in order to
account for the Additional Services both MT -LA and TD &H have provided to the
project.
• Page 3
Michelle R. Rasmussen
From:
Mike Stone
Sent:
Tuesday, September 27, 2011 3:39 PM
To:
Michelle R. Rasmussen
Subject:
Greenacres Funding
Hi Michelle,
Upon review of our Park & Recreation financial records for Greenacres Park, the current remaining
fund balance is approximately $288,000. That is based upon an approved budget of $1,577,138 and
expenditures to date of approximately $1,289,487. I do not anticipate much in the way of change
orders from this date forward. I did discuss this issue with Mark Calhoun earlier today and he
concurred. Finance would have more specific numbers if necessary. Please let me know if you need
additional information. Thank you.
Michael A Stone, CPRP
Director of Parks and Recreation
City of Spokane Valley
2426 N. Discovery Place
Spokane Valley, Washington 99216
509 - 720 -5400
509 - 688 -0188 Fax
mstone@spokanevalley.org