2002, 11-12 Members-Elect Meeting City of Spokane Walley
City Council Members-Elect Meeting
Redwood Plaza
Tuesday, November 12, 2002 - 6 p.m.
The meeting was called to order by Council Member-Elect Steve Taylor and commenced at
6:03 p.m. A quorum was present. Mr. Taylor led the Pledge of Allegiance and Rich Munson
gave the invocation.
The following Council Members-Elect were present and introduced themselves:
Diana Wilhite — Position 1 Richard (Rich) Munson — Position 5
Steve Taylor — Position 2 Mike Flanigan — Position 6
Mike DeVleming — Position 3 Dick Denenny — Position 7
Gary Schimmels— Position 4
Stanley Schwartz from the law firm of Witherspoon, Kelley, Davenport &Toole provided
voluntary advisory attorney services.
Meeting Topics of Discussion:
1. Approval of the Minutes from October 31, 2002
A motion to approve the Minutes from the October 31 meeting was made by
Rich Munson, seconded by Mike Flanigan, and unanimously approved.
2. Presentations on Office Equipment
Representatives from H8,1-1 Business Systems (Yousif Kaddoura), Office Tech (Jannean
Judy), and Imagistics (Steve Duvall) presented information on copiers they were
willing to provide free of charge to the City. Mr. Munson indicated that a RFP would be
sent to the vendors. Mr. Taylor said that a decision on which proposal was chosen
would be made at a future meeting.
3. Discussion on Interim City Attorney
Dick Denenny explained that all personnel matters would be discussed in Executive
Session for the interim management team. Mr. Stanley Schwartz clarified that the
Open Public Meeting Act covers an exemption for this by adding that discussion of
personnel matters of public employment would be appropriate for an Executive
Session, although the voting must be done in public. Larry Winner (a retired Spokane
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Tuesday, November 12, 2002
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City Attorney and licensed in the State of Washington) said he was also interested in
providing interim attorney services at a rate of$4,000 a month.
4, Discussion and Presentation on Interim City Manager Proposal
Spokane Valley resident Dale Strom presented a proposal for contract services. He has
arranged a team of local professionals and introduced each person on his proposed
management team; each gave a brief overview of their interest and background.
Mr. Taylor thanked Mr. Strom for his presentation.
5. Discussion on Banking Services
Diana Wilhite mentioned that RFPs would be welcomed from interested banks.
Dick Denenny suggested that there could be more than one banking service chosen,
perhaps for investment services and general banking services. Diana Wilhite said that
all banks that made presentations at a prior meeting could provide the capability for
warrant services. Mr. Munson suggested a money center bank and a local bank. Mike
Flanigan said he prefers to use a local bank and the setup of a local line of credit.
Rich Munson asked Spokane County Commissioner Kate McCaslin (who was in the
audience) about the Commissioners possibly giving the City some seed money. Kate
said that she is willing to talk about this issue with the other County Commissioners
and present some options. Ms. McCaslin felt the best times to discuss this would be at
their meetings on Tuesdays, either 9 a.m. or 4 or 5 p.m.
Dick Denenny said he would talk to AWC and Metropolitan Research for RFP
information specifications. It was Mike DeVieming's recommendation that
subcommittees be formed. Mr. Denenny recommended asking for the expertise of
Gregg Dohrn, a planner with Jones & Stokes. Ms. Wilhite summarized the discussion
by saying that after the information has been gathered on the RFPs, everyone will
have a chance to review the proposals, ask questions, and make decisions.
6. Swearing-In Ceremony (Wednesday, November 20, 7 p.m.)
Jessica Suiter from the Spokane Valley Chamber and Matt Gibson, Chairman of the
Communications Transition Committee, presented information and asked a few
questions regarding this ceremony, planned for November 20 at 7 p.m., to be held at
the University High School Gymnasium. They have asked Judge Michael Padden,
Spokane County District Court Judge, to conduct the swearing-in ceremony.
Mr. Munson said he would like to have another judge present and that will be
arranged. Ms. Suiter would like to receive information on details such as family bibles
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City Council Members-Elect Meeting
Tuesday, November 12, 2002
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and the names of their escorts by noon on Friday. Her email address is:
je icaaspokaulevalReycha ber.erq. Ms. Suiter was thanked for her time.
7. New Business
Ms. Wilhite asked if there was a reason to have a Post Office box and said the mail will
be delivered to the building; she has pricing information. A discussion on where to
hold City Council meetings will need to take place in the near future.
Rich Munson asked Stan Schwartz if the Council Members could socialize and was
informed that it was Okay as long as City business was not discussed.
Dick Denenny mentioned that the Spokane Regional Transportation Council and the
Spokane Visitors Bureau (options for the hotel/motel tax) would like to make
presentations at a future meeting. Ms. Wilhite asked the Council when they would like
to start scheduling the transition team committee reports but Mr. Denenny would like
to review the documents first.
Rich Munson said he would like to discuss hiring the Recording Secretary for the
interim staff in Executive Session.
Mike DeVleming asked if everyone could write on their calendars dates of potential
conflicts and proposed a meeting be held this Thursday (the 14th) and Rich Munson
proposed a meeting for Thursday the 215. Dick Denenny felt that the Transition team
should come forth with their recommendation as to meeting dates prior to the
swearing-in ceremony. Mr. Taylor asked about recording equipment and other
necessary items for the first official meeting; it was noted that these office equipment
purchases will have to wait until after the monies are available. Other items for
discussion include designating the official interim newspaper; choosing meeting
locations, dates, and times; and banking services.
Mr. Schwartz presented information to the Council Members-Elect on the legislative
powers of the Council, the duties and responsibilities of the Mayor, and information on
Adopting Council Rules of Procedure. Mr. Schwartz advised that the purpose for an
Executive Session must be stated, the anticipated amount of time for the discussion,
and what outcomes may be anticipated. No action may be taken and the voting must
be done in public.
Se Executive Session
An Executive Session to discuss personnel matters and the selection of the Interim
City Attorney began at 7:40 p.m. The meeting reconvened at 8:52 p.m.
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Tuesday, November 12, 2002
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Mr. Taylor announced that the following three items were decided upon:
1) Diana Wilhite made a motion to nominate Stanley Schwartz as the Interim City
Attorney and Rich Munson seconded. The agreement would be on a handshake basis
until November 20 and then he starts at a rate of$140 an hour. This motion was
unanimously passed.
2) Rich Munson moved that Karin Bosworth be hired as the Interim Recording
Secretary and Diana Wilhite seconded the motion. Her pay rate will be determined at a
later date and her starting time would begin at tonight's meeting. The motion was
unanimously passed.
3) Dick Denenny moved that Greg Prothman from the Prothman Company be invited
to Thursday night's meeting to make a followup presentation and Mike DeVieming
seconded. The motion was unanimously passed.
9, Other Discussion Items/good of the Order
Rich Munson suggested that the Prothman Company make a followup presentation on
the 14"' or the 19th, then a decision could be made for the interim contract services.
Mike DeVieming recommended holding Council meetings on Tuesdays and Thursdays.
A RFP for an official interim newspaper will be needed soon. Mike Flanigan asked
about the requirement for publishing meeting notices. Mr. Jim Sloane from Perkins
Cole replied he would talk to Stanley Schwartz about the action list Mr. Schwartz has
put together.
Rich Munson asked about the process for making an unofficial selection for the
position of Mayor. Mr. Taylor felt that this decision should be made with all council
members present and decided after the 20th. Mr. Munson suggested that those Council
Members who wish to be considered for Mayor express their interest at the meeting
on the 14th or 19th. It was decided that this decision would be made at the Council
Meeting on the 25th. Dick Denenny said the Mayor should be selected at the first
Council Meeting. Mr. Munson asked Mr. Sloane if the discussion would be considered
an Executive Session or public meeting and Mr. Sloane replied that evaluating the
appointment of a council member to a public office would be considered Executive
Session, although the decision as to who is appointed would be in an open session.
Mr. DeVieming recommended continuing this discussion at the next meeting.
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City Council Members-Elect Meeting
Tuesday, November 12, 2002
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10. Next Meeting Date and Time
A motion was made by Mike DeVleming and seconded by Rich Munson that the next
meeting be scheduled for Thursday, November 14, at 6 p.m., Redwood Plaza, and was
unanimously approved.
11. Adjournment
There being no further business, the meeting was adjourned at 9:06 p.m.
Respectfully submitted,
Karin Bosworth
Recording Secretary
Approved on
Agenda Items for the next meeting on Thursday, November 14. 6 PM
(Redwood Plaza):
Opening Remarks
1- Approval of the Meeting Minutes from November 12
2- Proposal from the Liberty Lake Council by Mayor Steve Peterson
3- Discussion of Proposal from Prothman Company
4- Discussion of City Council meetings for date, time, and location
5- Discussion of RFP for banking services
6- Discussion of offers for free copier, need for PO Box and sound equipment
7- Swearing-In Ceremony - November 20, 7 p.m., University High School Gymnasium
8- Executive Session
-
New Business
Good of the Order
Adjournment
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