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Minutes - 06/26/2006 Spokane Valley Planning Commission Approved Minutes Council Chambers — City Hall, 11707 E. Sprague Ave. June 22, 2006 I. CALL TO ORDER Vice-Chairman Blum called the meeting to order at 6:02 pm. II. PLEDGE OF ALLEGIANCE The Commissioners, Staff and Audience stood and recited the Pledge of Allegiance III. ROLL CALL Commissioner Fred Beaulac — Present Commissioner Gail Kogle — Absent, Excused Commissioner Bob Blum — Present Commissioner Ian Robertson — Present Commissioner John G. Carroll — Present Commissioner Marcia Sands — Present Commissioner David Crosby — Absent Staff attending the meeting: Greg McCormick, Planning Manager, Karen Kendall, Assistant Planner, Deanna Griffith, Administrative Assistant IV. APPROVAL OF AGENDA Commissioner Robertson moved that the June 22, 2006 agenda be approved as presented. It was seconded and passed unanimously. V. APPROVAL OF MINUTES Commissioner Beaulac moved that the June 8, 2006 minutes be approved as written. It was seconded and passed unanimously. VI. PUBLIC COMMENT No public comment offered VII. COMMISSION REPORTS Vice-Chairman Blum attended the June 13 City Council meeting. The ordinance regarding obstruction permits in the right of way was advanced to a second reading and the language the commission requested stating that the director can grant longer time frames based on the scope of work was added. Commissioners Robertson, Sands, Carroll and Beaulac had nothing to report. VIII. ADMINISTRATIVE REPORTS Planning Manager McCormick stated that the advanced agenda for the Planning Commission had been posted to the web with the UDC schedule added to it. IX. COMMISSION BUSINESS NEW BUSINESS: No new business 06-22-06 Planning Commission Minutes Page 1 of 2 OLD BUSINESS: Continued Public Hearing for Street Vacation SN-01-06 a portion of Old Indiana Ave. Assistant Planner Karen Kendall gave the Commissioners a presentation for review of the proposed vacation. The Commissioners asked if there had been any comments submitted. Assistant Planner Kendall stated that she had received phone calls but no written comments. Commissioner Carroll questioned if it would not be in the best interest of the City to vacate the rest of the road to the other property owners along the road and release the City from having to care for it and allow all property owners access to Indiana. Considerable discussion occurred as to the feasibility of vacating the rest of Old Indiana. Vice-Chairman Blum, seeing no one that wished to testify, closed the public hearing at 6:24 pm. Commissioner Sands moved to recommend approval to the City Council of STV- 01-06 based on the findings and recommendations of staff. Vote is 4 in favor and 1 against, with Commissioner Carroll being the negative vote, motion passes. Rules of Procedure — Annual Review — Commissioners discussed that they have discussed this subject and have reviewed the Rules of Procedure during several meetings in the past few months. The Commissioners stated that they would like to have all in attendance for a vote, but feel that it is not possible to wait any longer. The Commissioners agreed at the June 8 meeting to move forward with any changes at this meeting, even if all members were not in attendance. Commissioner Beaulac would like to change Section 5, Election of Officers, Part A. "Officers shall be elected at the second regular meeting in the 11 calendar month" to read "first meeting in the 12 calendar month". All Commissioners agreed that since the second meeting in Nov. falls on Thanksgiving and the Commission does not have a meeting that Thursday, it is best to change it to the first meeting in December. Commissioner Beaulac moved to approve the Planning Commission Rules of Procedure as amended; it was seconded and passed unanimous. X. FOR THE GOOD OF THE ORDER Commissioner Robertson asked how the Commission could become more proactive to situations they have concerns or questions how do they bring them up, how do they put issues on the agenda? Planning Manager McCormick stated that there were procedures in the municipal code that the Commission can initiate Comprehensive Plan issues. As for issues beyond that, Mr. McCormick would have to look into what the procedures would be. XI. AD70URNMENT There being no other business the meeting was adjourned at 6:38. SUBMITTED: APPROVED: Deanna Griffith, Administrative Assistant Gail Kogle, Chairperson 06-22-06 Planning Commission Minutes Page 2 of 2