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Minutes - 08/10/2006 Spokane Valley Planning Commission Approved Minutes Council Chambers — City Hall, 11707 E. Sprague Ave. August 10, 2006 I. CALL TO ORDER Chairman Kogle called the meeting to order at 6:02 pm. II. PLEDGE OF ALLEGIANCE The Commissioners, Staff and Audience stood and recited the Pledge of Allegiance III. ROLL CALL Commissioner Fred Beaulac — Present Commissioner Gail Kogle — Present Commissioner Bob Blum — Present Commissioner Ian Robertson — Present Commissioner John Carroll — Present Commissioner Marcia Sands — Present Commissioner David Crosby — Present Staff attending the meeting: Marina Sukup, Community Development Director, Scott Kuhta, Senior Planner, Deanna Griffith, Administrative Assistant IV. APPROVAL OF AGENDA Commissioner Blum moved that the August 10, 2006 agenda be approved as presented. It was seconded and passed unanimously. V. APPROVAL OF MINUTES Commissioner Crosby moved that the July 27, 2006 minutes be approved as written. It was seconded and passed unanimously. VI. PUBLIC COMMENT No public comment offered VII. COMMISSION REPORTS Commissioner Blum reported he attended Aug. 8 City Council meeting and that the Council approved the third e�ension of the UR-1 zoning in the Ponderosa and Rotchford Acres areas. Commissioner Blum also reported that Council approved the street vacation STV-01-06, a portion of Old Indiana Ave. in front of Day Wireless. Chairperson Kogle stated she attended a seminar regarding predatory lending. Commissioners Crosby, Robertson, Carroll, Sands and Beaulac had nothing to report. VIII. ADMINISTRATIVE REPORTS Director Sukup informed the Commissioners that Wed. August 16 that FEMA would be having a Community meeting to discuss preliminary Flood Plain maps for Chester Creek Area. Director Sukup informed the Commission she has been working on the Shoreline Master Program also. At the last meeting the Commissioners had asked about having their agenda posted on the public access channel, the Public Information Officer had sent information stating that the meeting could be listed with times and dates and had to be into the television station at least three weeks in advance, but they could not post the agenda or the agenda items on it. Senior Planner Kuhta shared with the Commission that staff would be holding an Open House on August 24 to talk about 08-10-06 Planning Commission Minutes Page 1 of 3 proposed Urban Growth Areas. Mr. Kuhta also gave the Commissioners an update on the Sprague/Appleway Revitalization Plan progress and that the focus group meetings went very well, the staff core team meeting the ne� day also went very well. The staff is looking forward to the Community meeting on the 13 of September and the possibility of maybe some initial design concepts. IX. COMMISSION BUSINESS NEW BUSINESS: Public Hearing — Establishing procedures for the Comprehensive Plan Amendment Process. Chairperson Kogle opened the public hearing at 6:17 pm. Commissioner Sands asked what the criteria would be to determine an emergency for asking for a Comprehensive Plan amendment out of the ordinary process. Mr. Kuhta stated that some cities have included specific criteria stating what would constitute an emergency. The Commissioners would like for staff to draft language as a recommendation to the Council suggesting parameters for establishing guidelines for an emergency amendment to the Comprehensive Plan. Commissioner Carroll had a question about #7 in the ordinance that states that all requests will be considered at one time and one ordinance will go forward with the recommendation for approval or disapproval. Commissioner Carroll said he thought it was saying that the Commission had to either approve or disapprove everything in one vote. Mr. Kuhta explained that all Comprehensive Plan amendment requests are viewed at one time, both as individual requests and as to how each will affect the whole picture. After all requests have been considered and the recommendations on each are made, to be approved or not, then one ordinance, with a list of those recommendations, is then forwarded to the Council for their consideration. Commissioner Carroll still felt the wording of the statement lead to the interpretation that all must be approved or denied, no in between. Seeing no one wishing to testify, Chairperson Kogle closed the public hearing at 6:32 pm. It was moved by Commissioner Beaulac to recommend to City Council approval of the ordinance to set the procedures for the Comprehensive Plan Amendment process. It was seconded. Passed unanimously. OLD BUSINESS: Title 17 of the Uniform Development Code. Director Sukup explained with a PowerPoint and some handouts the flowcharts that help to show the way that the permits are processed and the timelines that they must go through. Commissioner Blum asked why the deletion was made to item #7 on page 30, the Director responded that it was something that we had not been doing and it was not a requirement of law to continue to contact all parties involved. Code Compliance does not have the resources to be able to maintain that kind of follow up. Ad-Hoc Sign Committee — Commissioner Beaulac asked to have this discussion opened again after discussion with Chairperson Kogle. Commissioner Beaulac stated that he did not feel that Commissioner Crosby had done a bad job on the sign committee however he felt that the sign committee needed more diversity and that Commissioner Blum would be able to add that open minded diversity to the committee, that he felt was lacking. Commissioner Beaulac stated he has been bothered by the make up of the original committee and the over abundance, of what he felt, were too many sign people on it. Commissioner Beaulac would like to make another motion to replace Commissioner Crosby with Commissioner Blum for a new view point on the sign committee. Commissioner 08-10-06 Planning Commission Minutes Page 2 of 3 Crosby stated that he felt he did bring quite a lot to the table as a Commissioner and a small business owner, and that there was quite a bit of diversity on the sign committee. He listed all members and their associations, stating that the committee looked at everything and that nothing was held back or considered untouchable. There was considerable discussion between the Commission members about the committees diversity, the process, new people being able to come up to speed with the terminology, seeing what the complaints are, if community's interest is being held up, is the process correct, is enforcement an issue. Commissioner Blum stated he had turned in an application for the Committee, and felt he could do justice to bringing a new perspective to the committee. Commissioners once again agreed they wanted to make a recommendation to have Council add Commissioner Blum to the Committee. Commissioner Carroll made a motion to recommend to the City Council that they appoint Mr. Blum to the Ad-Hoc sign committee, not to replace Commissioner Crosby but in addition to Commissioner Crosby. It was seconded and passed unanimously. X. FOR THE GOOD OF THE ORDER Chairperson Kogle asked about the joint Planning Commission meetings with the City of Spokane and Spokane County. Director Sukup stated that she knew that Planning Manager McCormick had been in contact with both of the other Planning Managers but that he has of yet been unable to get a firm date from them. Mr. McCormick will continue to pursue this subject. XI. AD70URNMENT There being no other business the meeting was adjourned at 7:15 pm SUBMITTED: APPROVED: Deanna Griffith, Administrative Assistant Gail Kogle, Chairperson 08-10-06 Planning Commission Minutes Page 3 of 3