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11-181.00 MJM Grand: Broadway Ave ReconstructionSiWffl O^ftall�h e � 0'W1q f CHANGE ORDER TO CONSTRUCTION CONTRACT NO: 10 -013 DEPARTMENT OF PUBLIC WORKS PROJECT: Broadway Avenue Reconstruction Project CONTRACT DATE: 7/2012010 CONTRACTOR: MJM Grand, Inc CHANGE ORDER NO: 17 CAPITAL IMPROVEMENT PROJECT NO: 0088 BID NO.: 10-013 DESCRIPTION OF CHANGES This Change Order provides payment for paying Federal Wages that were underestimated In Change Order 1 at $3,000. The Change Order 1 estimate will not be paid and will be superseded by this change order. The actual cost to pay federal wage rates on the project has been calculated from Certified Payrolls. The Spreadheet calculations are attached. Spokane County Utilities will reimburse the City of Spokane Valley for the cost of this Change Order. Item No Qescrintlon YA Quantity Unit iqw C0117-iO3 Federal Wage Rate Adjustment CALC 1 $20,103.17 $20,103.1 Total Amount of this Change Order (incl. Tax): $20,103.17 SUBSTANTIAL COMPLETION Original Date: 10/11/2010 Prior to this Change Order: 11/3/2010 including this Change Order. 1113/2010 Original Working Days: 50 Working Days Added by this CO: 0 Working pays including this CO: 68.76 THESE CHANGES RESULT IN THE FOLLOWING ADJUSTMENTS OF TOTAL CONTRACT PRICE: ORIGINAL TOTAL CONTRACT AMOUNT _ _ _ -„ „ „ _ , - $ , 1,298,320.28 TOTAL PRIOR CONTRACT CHANGE ORDER AMOUNT _ w _ _ „ _ _ _ $ . 110,358.45 TOTAL CONTRACT PRICE PRIOR TO THIS CHANGE ORDER _ _ _ �, 1,408,678.73 NET THIS CHANGE ORDER $ 20,103.17 TOTAL CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $ 1428,781,90 CONTRACTOR ACCEPTANCE: DATE: – I ( – The contractor hereby accepts this adjustment under the terms of the original contract for ail work perfomed. RECOMMENDED BY: r DATE: SZG�,VMMeOt:C� APPROVED BY: 5fb DATE: jam_ Bruce R Director cr Po ; rty ilea APPROVED BY: � Z DATE: (Z" - Z(I( v APPROVED BY DATE: t / ATTACHMENTS: DfstiibutYon: ORIGINALS TO: City of Spokane Valley Clerk's Office COPIES TO' Contractor Spokane County Engineers Office PW Project File P.PubliewcewPwgwTd00 tanareaon 1 Broadway Ave Reconstruction - Total Wage Variance - 12/6/11 Total $ amount Add't Taxes & Insurance difference 14.48% Total Wage Variance Last payroll received Contractor MJM Grand 2908.57 421.16 3329.73 10/15/11 Subcontractors Clearwater Summit Group 13149.90 1904.11 15054.00 7/8/11 Colvico 1.58 0.23 1.80 10/30/10 Northwest Fence 100.30 14.52 114.82 11/6/10 Sharp -Line Industries 439.10 63.58 502.68 5/20/11 Spokane Rock Products 0.00 0.00 0.00 11/13/10 Spokane Traffic Control 102.85 14.89 117.74 11/13/10 Tall Tree Service 113.54 16.44 129.97 8/14/10 Wm Winkler Co 744.59 107.82 852.41 6/25/11 TOTALS 17560.42 2542.75 20103.17 Industrial Insurance Page 1 of 1 o dW News Search Contact WSDOT I WSDOT Home Stake 7'I� ==of T ansportatien ' • - • • • BUSINESS - • I Construction Related Insurance and Tax Rates • Home • Office Staff • Administration • Bridge • Specifications and Agreements • Alternative Delivery • Design Build • Escalation Clauses • Highway Construction Cost Trends • Performance Measures • Ad & Award • Downloads • Materials Lab • Apprenticeship • Partnering • AGC Administration Team • AGC Roadway Team • AGC Structures Team • Design Build • WAPANVSDOT • ADSC Team • ACPA Team • Reports • Engineering Publications • Industrial Insurance Rates • Labor Rates - State and Federal ( WSDOT Projects Only) • Jobsite Posters • Links • Construction Projects • Traffic and Weather • Winter Driving • Studded Tire information • The Pacific Northwest Seismograph Network Office Fax 360 705 -6809 For local construction traffic issues please go to our construction traffic page WSDOT Memorandum setting the effective date for FUTA —SUTA —FICA and Industrial Insurance Rates (pdf 17 kb) for use on Force Account on WSDOT projects Effective January 1, 2011 the following tax and insurance rates are in effect. FICA - - -- 7.65% on the first $106,800 in wages. SSI portion is 6.2% subject to the above wage limit. Medicare portion is 1.45% with no wage limit. FUTA - -- .0.80% on the first $7000 in wages SUTA - - -- 1.33% to 6.00% on the first $37,300 in wages. A copy of the base rates by risk class and industry type can be downloaded in an Microsoft Excel spreadsheet or a pdf version from the Labor and Industries site. Additional information and past rates are available on the Labor and Industries site. , Some documents require Adobe Acrobat(tm) Readw Reader, a FREE utility from Adobe. Get the file and instructions. Copyright WSDOT © 2007 Traffic & Roads I Search I Contact WSDOT I WSDOT Business I WSDOT Home http:// www. wsdot. wa. gov ibiz/construction/Insurance.cfm 11/14/2011 November 10, 2011 Mr. Ty Schuetzle MJM Grand Inc. PO Box 9277 Spokane WA 99209 CLEARWATER • SUMMIT GROUP INC. ' Landscape Design, Construction & Maintenance Reference: Broadway Avenue Reconstruction Dear Ty: Per our conversation yesterday regarding the documentation of burden percentage used in the calculation of our change order request due to the incorrect wage rates being published in the original bid documents, I am submitting the following information. The amount that we have agreed to accept DOES NOT match our original request but due to the fact that we have been out the money for more than a year and have spent countless hours supporting our position in the form of spreadsheet after spreadsheet only to have them done and redone by the City of Spokane Valley, we agreed to the amount of $15,240.73. 1 would also like to point out that my original spreadsheet as submitted to the City of Spokane Valley via MJM Grand, Inc. asked for at 15.81% percent burden allowance. It was changed to 15.9% by the City Engineer. Below is the supporting information for the 15.81% that we requested. Social Security & Medicare Federally mandated, no supporting documentation is provided. 7.65`Yo Federal Unemployment Ins. Federally mandated, no supporting documentation is provided. 0.80% State Unemployment Support Provided 6.03% 14.48% Converting the payment required to Labor and Industries is a little more complicated because it is paid to the Department of Labor and Industries based on the number hours worked as opposed to a percentage of what an employee is paid. Our rate from the Department of Labor and Industries in 2010 (support attached) was $0.9143 /hour worked. Of course when this whole process began, I had noway of knowing how many hours would be worked so I used a percentage of 1.33% to allow for the amount paid to The Department of Labor and Industries. Further, below is an simple analysis of the direct cost of change order, excluding any overhead and profit or allowance for the more than 100 hours that have been put in to documenting this fiasco. For the record all of this information is supported by certified payroll reports that have been submitted AND accepted and by spreadsheets: PO Box 6470 • Spokane, WA 99217 • Phone 509.482.2722 • Fax 509.484.2343 • www.clearwatersummitgroup.com Wages Overages Paid: $13,291.63 Burden - Percentage — 14.48% ($13,291.63 * 14.480 1,924.63 Burden — Labor and Industries — Per Hour (676 hours worked * $0.9143/hr) 618.07 TOTAL AMOUNT OWED TO CSGI If you have questions, or need additional information, please contact me at your convenience. Sin erely, Ruby Ne ) Controller ��Y <employer copy; KEEP for your records;. please DO NOT MAIL to the Employment Security Department> .jarterly Tax Summary Washington State Unemployment Insurance Report UIFastTax' Version 3.1.83 Quarter 4 of 2010, Tax Summary for: Clearwater Summit Group, Inc. PO Box 6470 Spokane, WA 99217 Prepared by: Ruby Nee (509) 482 -2722 Ext: 204 (509) 484 -2343 mee @clearwatersummitgroup.com Printed on January 28, 2011 ES Reference: 768187 00 9 Federal ID: 91- 1582693 UBI: 601 450 995 Confirmation: DUTUO- ND7LIN Exempt Corporate Officer's Earnings this Quarter ----------------------------------------- •$41,500.00 Number of Exempt Corporate Officers this Quarter------------------- ------------------------- - - - - -3 Number of employees of all types who were paid wages during October_ _ _ __ _ _ -_ _ 45 the payroll period that includes the 12th day of the month November--------- 3 December--------- 10 Number of employees of all types who were paid wages this quarter------ ------ --- --------------- - - - - (corresponds to the number of wage detail lines) TotalGross Wages ------------------------------------------------------------------- $ 365,663.26 Total Excess Wages (2olo Annual Taxable wage Base: $ 36,800.00) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - - - -- - - -- - - -- - - -- - $ 103,280.81 Taxable Wages------------ - - - - ------------- -- ------------------------------ - - - - -$ 262,382.45 Unemployment Insurance (UI) Tax Due this Quarter (ul Tax Rate: 6.00 %) -- --- --- ----- --- ------- - - - - -- $ 15,742 . 95 Employment Administration Fund (EAF) Due this Quarter (EAF Rate: 0.03%) ------------------------------ 78.71 Sum of UI Tax and EAF due this Quarter --------------------------------------------------- $15,821.66 Late Payment Penalty ___ __ ____ ________ _ _ _ ___ _--- _ - - - -$ 0.00 --------------------------------------- Late Payment Interest------------------------------------------------------------------ - - - - -$ 0.00 Late Report Penal ___ __________ _$0.00 Prior Balance------------ - - - - -- --------- - - - - -$ 0.00 ---------------------------------------------- __$15,821.66 Amount Due___________________ ----------------------------------------------- - - - - -- <employer copy; KEEP for your records; please DO NOT MAIL to the Employment Security Department> Page 1 of 1 Wash!Von State Department of Submit Date: 1/2812011 Labor & industries Quarter: October 1, 2010 - December 31, 2010 Due Date: 1/31/2011 CLEARWATER SUMMIT GROUP INC WA UB[ 601 450 995 PO BOX 6470 Lfrl Account ID 472,384 -01 SPOKANE, WA 99217 Phone Number 509 - 482 -2722 Ext. 0 Account Manager: CHUCK MYDLAR 360 - 902 -5596 Class Nature of Work Code (Nearest $) 0101 -40 Mowing- Roadways /Right of Ways 0301 -08 Landscape Const Operations NOC 0308 -01 Lawn Care Maintenance 4904 -00 Clerical Office NOC a Draftsmn 5206 -79 Contractors Perm Yard or Shop Preparer's Information Gross Payroll Worker Hours Rate Per Amount (Nearest $) (or units) Hour Owed $0.00 0 1.6178 $0.00 $182,263.00 10,408 0.9143 $9,516.03 $48,548.00 3,763 0.7732 $2,909.55 $90,656.00 3,820 0.1344 $513.41 $17,299.00 950 0.5960 $566.20 Total of premiums $13,505.19 Previous balance $0.00 Grand total $13,505.19 Preparer RUBY NEE DayTime Phone 509 - 482 -2722 ` Email RNEE@CLEARWATERSUMMITGROUP.COM Payment Information Method of payment Paper Check 3 V https:// secureaccess. wa. gov /lni/cac/DefauItPrintable.aspx ?viewid =297 1/28/2011