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2012, 01-10 Regular Meeting Minutes MINUTES City of Spokane Valley City Council Regular Meetings Formal Meeting Format Tuesday,January 10,2012 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff: Torn Towey,Mayor Mike Jackson, City Manager Gary Schimmels,Deputy Mayor Cary Driskell, City Attorney Dean Grafos, Councilmember Neil Kersten,Public Works Director Brenda Grassel, Councilmember Mark Calhoun,Finance Director Chuck Hafner, Councilmember John Hohman, Community Dev.Director Ben Wick, Councilmember Mike Stone,Parks &Recreation Director Arne Woodard, Councilmember Steve Worley, Senior Engineer Marty Palaniuk,Planning Technician Morgan Koudelka, Sr.Administrative Analyst Christine Bainbridge, City Clerk INVOCATION: Pastor Matthew Larson,Advent Lutheran Church gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1, ELECTION OF COUNCIL OFFICERS: City Clerk Bainbridge explained the procedure for the selection of Mayor, and opened the floor for nominations for Mayor. Councilmember Hafner nominated Tom Towey. There were no further nominations and the nominations for mayor were closed. Vote by a show of hands resulted in a unanimous vote for Tom Towey for Mayor; none opposed. Mayor Towey expressed thanks to Council and staff, and then conducted the same process for selection of the Deputy Mayor, with Councilmember Woodard nominating Gary Schimmels for Deputy Mayor. There were no further nominations and the nominations for deputy mayor were closed. Vote by a show of hands resulted in a unanimous vote for Gary Schimmels for Deputy Mayor; none opposed. Deputy Mayor Schimmels also extended thanks. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. COMMITTEE BOARD LIAISON SUMMARY REPORTS: Councilmember Hafner said he visited Vallejo, California over the holidays and said their financial matters led them bankrupt, and that one of the reasons for the lack of revenues was they didn't welcome in businesses but wanted their city to stay the same as it has always been, and therefore, didn't encourage growth. Deputy Mayor Schimmels, and Councilmembers Grassel and Grafos had 110 report. Councilmembers Wick and Woodard mentioned they attended the AWC (Association of Washington Cities) Elected Officials Essentials Workshop with about forty to fifty other elected officials; and Councilmember Wick mentioned a presentation concerning social media, and said that would be a future re good topic for this council when the City is ready for such. MAYOR'S REPORT: Mayor Towey had no report. PUBLIC COMMENTS: Mayor Towey invited public comments. Angela Falcone, 502 S.Union Road: spoke concerning an upcoming Central Valley School District Levy on the February ballot; and of their kick-off rally next week; and said the key point focus will be that Council Regular Meeting 01-10-2012 Page 1 of 6 Approved by Council:02-14-2012 good schools are essential to maintaining a vibrant community, and she invited Council's support and invited them to attend the rally. Harry Sladich, 7011 E. Trent: said he works for the Red Lion Hotel Corporation, and owns a business at 7011 E Trent; and carne here to comment on various headlines in recent past Spokesman Review/Valley Voice regarding Valleyfest; said he has extensive first-person experience with lodging tax and Valleyfest as he was the former CEO of the Spokane Regional Convention and Visitor's Bureau; he mentioned a newspaper article which referred to a bribe for an application not being submitted; and said he was there at the time and that did not happen; that Peggy Doering had been told for years by the Valley hotel committee that Valleyfest did not generate room nights; and said she was encouraged to approach local businesses to get her needed funding because the hoteliers didn't want the lodging tax to continue to fund Valleyfest. Mr. Sladich said that Mr. Claussen said that his personal business would be the first business to step up and give her$2,000, and Mr. Sladich said that offer was not intended to sway Ms. Doering and that this was not clarified by Ms. Doering he said is very disappointing. Mr. Sladich said that former Councilmember Gothmamr's statement is correct that the committee and the Council can use funds to fund Valleyfest, but Mr. Sladich said that the events should generate incremental room nights to perpetuate the fund, and said therefore, no room nights, no money; he said the event does not generate any rooms to any notable degree, and said he knows that from firsthand experience. He said he realizes Ms. Doering disagrees; that Gonzaga conducted a survey but he said it did not address who was in the region and who specifically came; he said Valleyfest is a fun event, but every city and town has an event that has a festival; and said Valleyfest is not the type of event that he feels any councilmember would take their family to 300 miles away and get a hotel room, and said Valleyfest doesn't deserve that effort from a tourist, unlike Hoopfest and Bloomsday held hi Spokane. Mr. Sladich said he finds it distributing that Ms. Doering is allowed to vote for herself in the funding process; and he questions that issue for anyone to be able to vote for themself. Mr. Sladich said in the article Ms. Doering wrote it appears the City does not support Valleyfest; but said he feels the City has been very supportive of Valleyfest. He said he enjoys the event but it doesn't generate overnight rooms; and he challenged the committee to use the funds to create a legendary event the city deserves, Mr. Sladich offered that council consider why would the hoteliers be so opposed to something if it truly generated so many rooms; but he said the event does not generate hotel rooms. Tony Lazanis, 10626 E. Empire Way: said he doesn't think Mr. Sladich has proof that Valleyfest doesn't generate lodging because it does; and said unless every person coming through the gate were asked, there is no way to verify that; and said Valleyfest is a great thing for the Valley and we need to keep supporting it; and that it does qualify for state lodging money. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS: TOTAL AMOUNT 12/23/2011 24709-24776 $298,007.73 12/30/2011 24777-24791; 1222110145 $ 19,096.28 12/30/2011 24792-24805 $ 20,482.12 01/03/2012 5388-5391 $ 682.00 01/04/2012 3795-3809; 24806-24811 $250,478,52 GRAND TOTAL 5588,746.65 b. Approval of Payroll for period ending December 30, 2011: $312,427.77 c.Approval of Minutes of December 27,2011 Formal Format Council Meeting It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the Consent Agenda. Council Regular Meeting 01-10-2012 Page 2 of 6 Approved by Council:02-14-2012 NEW BUSINESS: 3. Second Reading Proposed Ordinance 12-001, Code Text Amendment,Boundary Line Adjustments- Marty Palaniuk After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to approve Ordinance 12-001 amending Spokane Valley Municipal Code 20.80.030(F) regarding Boundary Line Adjustments. After Planning Technician Palaniuk went over the history of the proposal, Mayor Towey invited public comments. No comments were offered. Vote by acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 4.Motion Consideration: Pines Road Project 110061 Transpo Consultant Agreement —Steve Worley It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manager or designee to execute a consultant agreement with the Transpo Group in the amount of$199,763 for design services on the Pines Road ITS Project. Engineer Worley explained the project, and also noted that the reason why the Pines Road intersections at Sprague, Mission and Mansfield are not included in this scope of work is that those intersections with Pines Road are already connected to the SRTMC (Spokane Regional Transportation Management Center) via fiber optic cable. Mayor Towey invited public comment; no comments were offered. Vote by acclamation:In Favor: Unanimous. Opposed:None. Motion carried. 5.Motion Consideration: Street Maintenance Contract Renewal—Neil Kersten It was moved by Deputy Mayor Schimmels and seconded to approve the contract with Poe Asphalt, Inc. in an amount not to exceed $1,685,119 for Street and Stormwater maintenance and snow removal and authorize the City Manager to sign the contract. Public Works Director Kersten explained that there has been much discussion on this contract; that council discussed the increases at the last meeting, and that he went back to calculate those, which resulted in a .03%© increase and when adding in materials, the total contract would decrease 6.8% for next year; he mentioned the Amended Exhibit A showing in red the amended amounts as a result of a few minor errors resulting in a difference of about .500. There was additional discussion concerning the prevailing wages and that some of the figures were above that; mention that Poe was the lowest bidder; and that the errors in the contract although small, were still of concern, that the contract is confusing, and of the need not to have errors in future documents, and that Councilmember Woodard's biggest concern is that he feels we are paying too much based on the RFP (Request for Proposal). There was also questions from council of what might be the result if the contract were not approved; and other than not having a contract for winter snow plowing, Mr. Jackson said he would have to research that issue, and Mr. Driskell mentioned staff would have to evaluate possible consequences. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Hafirer, Grasse!, Wick and Woodard. Opposed: Councilmember Grafos. Motion carried. 6.Motion Consideration: Street Sweeping Contract Renewal—Neil Kersten It was moved by Deputy Mayor Schimmels and seconded to approve the contract with AAA Sweeping in an amount not to exceed$490,199.94 and authorize the City Manager to sign the contract. Public Works Director Kersten mentioned that a representative from AAA contacted him and offered to reduce the contract to a total increase for the year of 1% above last year's contract. Mayor Towey invited public comment; no comments were offered. Vote by acclamation: In Favor: Unanimous. Opposed' None. Motion carried. 7. Motion Consideration: Traffic School Interlocal Agreement—Morgan Koudelka It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manager to execute the Interlocal Agreement between the City of Spokane Valley, Spokane County, and the Spokane County Sheriff for Participation in Traffic School. Mr. Koudelka explained that this was brought before Council several months ago, at which time there was no objection from Council to proceed, but there was sonic discussion on Spokane County's side which delayed us getting this back to Council sooner; he said aside from this being a one-year contract, there were no changes; and said the one year period is so Spokane Council Regular Meeting 01-10-2012 Page 3 of 6 Approved by Council:02-14-2012 County can assess it after one year to see if they would feel comfortable with the agreement for a longer period of time. Councilmember Grassel asked why aren't people who receive traffic tickets from the State Patrol allowed to participate, and why there isn't an option for deferral listed on the back of the ticket; and Mr.Koudelka said the traffic school is run by the County Sheriff's office which does not have jurisdiction over state offenses; and that he will research those questions further for a more definitive answer. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. PUBLIC COMMENTS: Mayor Towey invited general public comments; no comments were offered and Mayor Towey called for a recess at 7:05 p.m., and reconvened the meeting at 7:20 p.m. ADMINISTRATIVE REPORTS: 8. Spokane Co.Library Facilities Master Plan--Chair Tim Hattenburg Spokane County Library District Board of Trustees Chair Hattenburg gave a PowerPoint presentation concerning the Library's Facilities MasterPlan, which included reasons why their current facilities are no longer adequate to meet all needs; their plan to relocate and replace three branches, add three new branches, and expand and remodel six branches; he mentioned a $50.8 million bond funding proposal for the voters in 2014 or 2015, with an anticipated completion date for all projects of 2025 or 2026. For the South Valley branch, Mr. Hattenburg mentioned the land is not yet acquired, that they need approximately two acres and ideally the branch would be along the Pines Road and 32nd Avenue axis. For the City of Spokane Valley Library, Mr. Hattenburg said the site is not yet acquired, and they would need approximately four acres, with an ideal location of Sprague Avenue between University and Pines Road, and said the approximate cost for this project would be $26 million of the $50.8 million mentioned earlier; he said they have narrowed their site choices to four, with a top choice of the west half of the eight-plus acres at Sprague and Herald owned by the Pring Corporation. Concerning that location, Mr. Hattenburg said the owner is firm about selling only the entire site, that the Library only needs the west half of the property and that they cannot purchase the entire eight acres; and the Library's proposal is for the City of Spokane Valley and the Library District to discuss joint purchase of the entire eight-plus acres, and said if Council is interested, staff could begin to work out details of a purchase offer and interlocal agreements. Councilmember Grafos asked how many additional employees would be needed for this branch, and Mr. Wirt responded they would likely have to increase their staff by at least one third to one-half, and it was noted their current staffing is approximately 33 full-time equivalents. In response to a question about putting a bond issue on the ballot, Mr. Hattenburg said it would be a County-wide ballot issue as that gives more opportunity for the bond to pass, that they have decided to wait until 2015 due to the current economic situation, and if the situation doesn't change, they could move the project out another few years. Councilmember Wick asked if this project were to move forward, would the Library District have the funds now to split the purchase of the eight-acre area or would the Library wait for the outcome of the bond issue, and Mr. Hattenburg responded that they could pay for half of one of the parcels, and said the lowest surplus they have had has been $1.2 million in the general budget, and said they are projecting $1.5 to $1.7 million in surplus over the next two years; and said they could come up with half for one of the parcels; and said the Board would also have the option to sell bonds to pay for the other half over a ten-year period. Council discussion included comment from Councilmember Grafos that he feels it is a good situation, that the City's Master Park plan addresses the idea of having more than the current 172 acres in public parks, and of the plan for a total of 560 to 938 acres. Mayor Towey mentioned we are currently in the process of going through the Parks and Recreation MasterPlan,with the idea of finalizing that plan during the summer, Mr. Jackson confirmed that we are just initiating the process and that Mr. Stone is preparing to advertise with a Request for Qualifications; that we are hoping to finish the update of the Master Plan by the end of July; he said the update of the plan will include an inventory of facilities, taking public comment concerning the need and priority of those needs; and suggested that would be an opportune time to use that Plan to help determine the need prior to moving forward; but if Council prefers to move forward otherwise, he said he'd be happy to do that as well. Councilmember Council Regular Meeting 01-10-2012 Page 4 of 6 Approved by Council:02-14-2012 Hafner said we should "strike while the iron is hot" rather than wait for the masterplan as sometimes a plan hinders more than helps. Councilmember Woodard added that this proposal might meet the concerns mentioned in the past that there is just so much land available to meet the requirements of a park, and he mentioned the idea of car shows and said there is currently no site for car shows to bring in one-thousand cars or so, and said if this park were the choice for those activities, that this could become our City's Riverfront Park; and said if we wait,we could lose this opportunity; that this would be an opportunity for better exposure for the library, and the opportunity to use our "downtown central park area" if we have enough"foresight and guts to do something about it." In disclosure,Councilmember Grafos said that this is the Pring property, and that Mr. Pring donated to his campaign; he also stated that this City spent a million dollars with consultants from California who tied up the City for about seven years with a Sprague/Appleway Revitalization Plan, and that part of that plan included a library; and said he would be in favor of moving forward tonight and stall working with the Library Board to put this together and move forward immediately. Mayor Towey agreed it is always good to expand our park space, and said he feels the dialogue should begin. Councilmember Wick also suggested working together with the Library Board on this issue as he feels it is a good partnering opportunity, but said that caution should be exercised as council looks forward to sharing input on the strategic planning, and whether this might be the best opportunity for us at the moment, or whether a park, city hall, or other project should be considered; and said while he feels it is a good idea, he wants to make sure we get all the details and examine the entire proposal without rushing through. Councilmember Grassel said there has been talk in the past about a city center and of a park and/or library, and said she would not want to commit to purchasing the land at this point, but feels the need for due diligence; that perhaps council should revisit the Park Road Property, or have the Balfour Park take legislative precedence. Of the four options, Mr. Hattenburg said this is the best option for their facility and for the opportunity to partner with the City. Mayor Towey asked if City Manager Jackson could instruct staff to get more information and start the dialogue with the library staff and Mr. Jackson concurred. Mr. Hattenburg added that tonight's goal was to get discussion started, and said he has no specific deadline; and in response to Councilmember Grassel's question about the purchase of the land, Mr. Hattenburg said they would prefer to have the land purchased prior to the bond/ballot issue. 9. Senske Contract Renewal—Mike Stone Parks and Recreation Director Stone discussed the Senske contract and the history of the contract, which was approved by Council in 2009 as a one year contract, with six, one-year renewal options based upon satisfactory performance; he said for 2012 the negotiated 1% contract increase is to cover the increasing cost of materials such as fuel, fertilizer, weed control and other raw materials, as well as for maintenance needed for Greenacres Park and for the new picnic shelter at Terrace View Park. Councilmember Woodard said he would like a complete copy of the contract as well as the REP (Request for Proposal); and Mr. Jackson said staff will make sure Council gets all the information, which might mean pushing this issue back a little. Mayor Towey agreed that this issue could come back to Council January 17 pending staff gathering all the information. 10. Advance Agenda—Mayor Towey The library proposal was discussed and Mr. Jackson said staff should be able to have an initial discussion ready for the January 31 council meeting, and include the discussion at the council February retreat as well. Councihnember Grafos brought up the issue of graffiti and asked about having our Code Enforcement Officers take a more proactive stance even though we are complaint driven; and City Attorney Driskell explained the procedure used now with the SCOPE officers; that the SCOPE officers make a referral to us if the problem is not eradicated, at which point our code enforcement officers get involved along with a notice and order for the property owner. Police Chief VanLeuven also commented on the efficiency of the system, as did Councilmember Hafner, who is on that board. Mr. Jackson said if council would like, we could have further discussion on the complaint-driven process at a later time. Councihnember Wick suggested there could be other options to address graffiti, such as a painter's park. Council Regular Meeting 01-10-2012 Page 5 of 6 Approved by Council:02-14-2012 City Manager Jackson mentioned that Council is likely aware that we were not granted funds from the TIGER III grant for the replacement of the Sullivan Bridge; that he has been in contact with our lobbyist and they discussed the Jobs Bill and potential transportation funding; and said with Council's permission, he would like to add this issue to the Council's Legislative Agenda and bring that back to Council next week for approval consideration. There were no objections. INFORMATION ONLY:Item#11 City Hall at the Mall, and Item#12 Spokane Valley Municipal Code Housekeeping Items were for information only and were not reported or discussed. There being no further business, it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:16 p.m. 1/ 5" AT E , Tl mas E.Toomey, ayor c7,firistine Bainbridge, Ci Clerk Council Regular Meeting 01-10-2012 Page 6 of 6 Approved by Council:02-14-2012 GENERAL PUBLIC COMMENT SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING DATE: January 10, 2012 GENERAL CITIZEN COMMENTS YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTE Please sign in if you wish to make public comments. NAME TOPIC OF CONCERN YOUR COMPLETE TELEPHONE PLEASE PRINT YOU WILL SPEAK ADDRESS ABOUT _: i FOLMO( L` V Lei f 2 V �v to 3 �� i L�� ����� — —jot1 E_TI L ht , tom_ cu._ ..,... , , Please note that once information is entered on this form, it becomes a public record subject to public disclosure, EXHIBIT"A°' 2012 Cost Proposal - ---- -__ . _. -- --- 2012 2012 Street Maintenance Material Costs Labor Hourly Overtime 1/2"PG64-28 50 Gyro-liguid cost 1 547.50* $51.27 Superintendent $46.31 $46.31 1/2"PG70-2875 Gyro-liguid cost @ 547.50* $53.27 Foreman $46.31 $62.33 1/2"PG70-28 100 Gyro-liguid cost 547.50* $51.01 Operator $44.46 $58.49 Top Course(5/8) $6,30 Teamster $42.51 $54.20 Laborer $39.15 $50.88 Overhead and Profit Fee Costs Direct Costs 22% 2012 Subcontractors 8% Snow Operations-90%Wages Labor Hourly Overtime *Price adjustments based on WSDOT 5-04,4,OPT2.GR5 Superintendent* $44.13 $44.68 Foreman* $44.13 $57.41 Operator* $41.22 $53.83 Teamster $39.63 $50.15 Laborer $35.64 $46,29 *Revised 1/10/2012 2012 Equipment Costs 38 KW Tractor $60.72 22 End Dump $60.72 29 End Dump $60.72 40 End Dump $60.72 56 End Dump $60.72 160 End Dump $60.72 23 Super $81.47 24 Super $81.47 25 Super $81.47 27 Super $81.47 28 Super $81.47 257 Water Truck $45.03 259 Water Truck $60.72 205 Tack Truck $45.03 273 Service Truck $39.47 230 F250 $16.19 300 F150 $16.19 202 F450 $27.07 208 F450 $27.07 247 F550 $27.07 75 Lowbed $37.44 102 Pup $21.25 103 Pup $21.25 187 Pup $21.25 188 Pup $21.25 197 Belly Dump Trailer $21.25 144 Tilt Trailer $26.57 131 Trailer $15.94 132 Trailer $15.94 149 Trailer $15.94 461 Grade Roller $55.15 406 DD34 Roller $44.78 411 Roller $44.78 418 Roller $65.78 416 Roller $79.95 505 Bomag $86.02 524 Blawknox $177.10 722 John Deere 210 $50.60 718 Huber $55.66 711 Cat 160 $86.53 828 Broce Broom $55.66 926 Tack Trailer $16.19 421 Plate Wacker $5.36 946 Saw $26.57