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2012, 02-07 Study Session Minutes MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley,Washington February 7,2012 6:00 p.m. Attendance: Councilmembers Staff Tom Towey, Mayor Mike Jackson, City Manager Dean Grafos,Councilmember John Hohman,Community Development Dir. Brenda Grassel,Councilmember Neil Kersten,Public Works Director Chuck Hafner,Councilmember Mark Calhoun, Finance Director Ben Wick,Councilmember Mike Stone,Parks&Recreation Director Arne Woodard,Councilmember Cary Driskell,City Attorney Kelly Konkright, Deputy City Attorney Scott Kuhta, Planning Manager ABSENT: Karen Kendall,Assistant Planner Gary Schimmels, Deputy Mayor Rick VanLeuven,Police Chief Carolbelle Branch, Public Information Officer Chris Bainbridge, City Clerk Mayor Towey called the meeting to order at 6:00 p.m. It was then moved by Councilmember Grafos, seconded and unanimously agreed to excuse Deputy Mayor Schimmels from tonight's meeting. 0 ACTION ITEMS: 1. Evergreen Road Preservation Project, 16`h to 32nd—Neil Kersten It was moved by Mayor Towey and seconded that staff proceed with the Evergreen Road Preservation Project, l6`h to 32nd as proposed. Senior Engineer Worley explained that last week he presented a proposal for the City to partner with Vera on the reconstruction of Evergreen Road, 16th to 32nd; that at the last council meeting questions arose concerning the cost of the bike lane striping; and he said in looking at it in detail, to provide bike lane striping with plastic would be an additional $20,000 and it would go the entire length of the project; or to just paint the bike lanes would be $2,600; he said Evergreen Road doesn't have curbing and is an arterial, and in non-curbed areas, a narrow white fog line stripe is required if the wide bike lane striping is not installed; and said therefore, the costs indicated are the difference between providing the fog line striping where required and upgrading to the bike lane striping. Regarding what the cost would be for widening the portion of Evergreen Road for bike lanes, Mr. Worley said most of the widening occurs on the west side between 16`h and 24`h at an estimated cost of$53,000; and lastly the question of how does the pavement condition of this portion of Evergreen Road compare with other streets needing preservation work, Mr. Worley explained that as discussed at the retreat, the Pavement Management Program looks at the surface of the streets but doesn't look at the sub- surface, which are all things public works takes into consideration; that when the street was evaluated in 2008 or 2010, that is a snapshot in time for each street; and as the years go on, those roads continue to deteriorate. Mr. Worley said each winter has a different amount of impact on the roads depending on the current condition of the road; that they take that information together with traffic, how the road was built and the current condition from the last time it was evaluated, and all that data is pulled together so staff can come up with the best recommendation to preserve the streets as best they can with the funds available. Mr. Worley said they also look at opportunities for grants and opportunities for partnering with utility companies. Councilmember Hafner expressed his concern of whether doing these projects would Council Study Session Minutes 02-07-12 Page 1 of 4 Approved by Council:02-27-12 be more beneficial than other areas; and Mr. Worley assured Councilmember Hafner that Evergreen is heavily traveled; adding that he coordinates with the street maintenance crew who feels that Evergreen was by far, the worse street. Mayor Towey asked for public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. NON-ACTION ITEMS: 2. Sports Marketing and Its Impact in the Valley—Eric Sawyer, Spokane Sports Commission Spokane Regional Sports Commission President and CEO Eric Sawyer gave a presentation on "Sports Marketing and its Impact in the Valley;"which included some of the upcoming spring and summer events in Spokane; explained they are launching a comprehensive Sports Facilities Assessment and Priorities Study to evaluate sports facilities countywide as they work towards correcting shortfalls. Mr. Sawyer said athletes come in from around the country and he mentioned many upcoming events dealing with NCAA events, as well as high school events; and said they will continue to build on the HUB and their wrestling tournament; and will continue to work with the girls' sports events, such as volleyball, which he said is one of the fastest growing sports events for women. Mr. Sawyer said that his Commission has formed a steering committee with participation from Councilmember Grassel, Community Development Director Hohman, and Parks and Recreation Director Stone, and said he feels the valley will be an active and important player as they start to further develop this committee, and said he hopes to come back within the next six to nine months with an updated report on their facilities study. Mr. Sawyer said it is important if we're going to grow as a community, to grow the notion that this is a community built for kids and families,and therefore,we need available sports and recreation facilities. 3. Fire Department Draft Interlocal Agreement—Cary Driskell City Attorney Driskell explained that this draft interlocal results from council's past discussion of the City's fee schedule; and said since we do not have authority to set the Fire Department's fees and that those fees are merely passed through us to them, the proposal is to amend the interlocal accordingly so rather than note in the interlocal that compensation to the fire department is as set forth in the City's master fee schedule, it will be as set by the Fire Department. Mr. Driskell said other than some minor typographical errors, those are the only changes proposed. There was no objection to staff bringing this forward at a future meeting for motion consideration. 4. Landscaping Code Amendments—Karen Kendall Planning Manager Kuhta and Assistant Planner Kendall went over the PowerPoint presentation explaining proposed code text amendments to the landscaping regulations; including clarifying fencing on flanking yards, corrections to the Clearview Triangle tables and definition, clarifying which zones allow barbed wire, streamlining landscape point calculations, removing landscaping requirements around signs in developed areas, providing more options to modify landscape requirements, and establishing a threshold when a landscape architect is required. Mr.Kuhta clarified that changes are not being proposed to the specific clearview triangle regulations, but are being proposed to make changes to ensure the references match the graphics. Discussion turned to the proposed changes regarding barbed wire with Mr. Kuhta stating that the Planning Commission had recommended some changes, one of which was no barbed wire against the right-of-way, with the rationale that is where most people walk; and as an aesthetic concern in the commercial corridors. There was also discussion of how we deal with complaints about people having barbed wire and no animals and Ms.Kendall replied that currently barbed wire is not allowed in any residential zoning district; that there are some properties that have barbed wire and while the property owner could be forced to remove it under the current code standards, it was mentioned that as we are complaint-driven, we rarely get complaints concerning barbed wire. Councilmember Grafos said that he would rather see it allowed up against the right-of-way, but the post would have to be straight up; and Ms. Kendall replied that the angle was not addressed and it could be angled outward. Councilmember Grafos said he feels the restriction against barbed wire anywhere should be removed, adding that apparently it has never been a problem in residential areas;but if there is barbed wire adjacent Council Study Session Minutes 02-07-12 Page 2 of 4 Approved by Council:02-27-12 to a right-of-way, it could be a standard straight pole or angled toward the property and not out over the right-of-way. After Planner Kendall went over how landscaping points are calculated, Councilmember Woodard noted a typo on page 2 of the Findings and Recommendations of the Planning Commission, under Goal LUG-3; it should read that "appeal to investors" rather than that "appeal to inventors." Council agreed to move this forward for a first reading. Mayor Towey called for a recess at 7:20 p.m., and reconvened the meeting at 7:34 p.m. 5. Corridor Mixed Use and Garden Office—Scott Kuhta Planning Manager Kuhta said staff was asked to prepare a comparison study of permitted uses in the Corridor Mixed Use Zone, to uses permitted in those areas prior to the 2007 adoption of the City's zoning regulations; he explained that his comparison was similar to the comparison previously used in discussing the SARP zoning regulations; he noted page two of his February 7, 2012 memorandum which lists the uses permitted in the B-3 zone, and of uses permitted in the Corridor Mixed Use zones; he discussed the purpose of the Garden Office Zone as a buffer or transition between zones, and also noted uses permitted in Office that are not permitted in Garden Office. Councilmember Grafos said he would like to add boat sales, RV sales, and Building Supply/Home Improvement as permitted in the Corridor Mixed Use Zone. In examining the "Uses Permitted in Office-Not Permitted in Garden Office," Mr. Kuhta mentioned that some of the uses were clearly errors, such as a church as they are allowed almost everywhere, but cautioned against allowing gas stations to the Garden Office zones since again, that zone is clearly intended to be compatible with adjacent residential neighborhoods. Councilmember Grafos suggested adding the uses of pet shops, office and computer supplies, music store, hobby shop, medical and dental, ceramic shops, bike sales and service to Garden Office. Councilmember Woodard mentioned a property on Broadway from Argonne, the second property in,that could not put in a studio like a dance studio, and Mr. Kuhta said he would research that issue. There was also some discussion concerning why full service restaurants are allowed but not drive-in, fast food places, and Mr. Kuhta said the main concern is full service restaurants are where people park and go inside; whereas fast food drive ins have more constant traffic, which would have more of an impact on adjacent neighborhoods. Councilmember Grassel asked about group living in residential areas such as halfway houses, and Mr. Kuhta said that is permitted in some areas, but he would have to research that issue more as there are many different living categories. Mr. Kuhta said staff will go through the entire matrix to try to find those things that seem to be a little out of place. 6. Computer Laptop Agenda Training—Greg Bingaman IT Specialist Greg Bingaman gave Councilmembers a short training on the use of their laptops; which included how to connect to a wireless network, how to access the City Council's current agenda packet as well as how to locate other city documents; and briefly explained how to enhance the agenda packet in the Adobe format, as well as viewing council meetings live on the Internet. 7. Advance Agenda—Mayor Towey No comments. 8. Community Development Monthly Report was for information only and was not reported or discussed. 9. Council Check-in—Mayor Towey Councilmember Grafos asked about the dividers at the intersection of Appleway and Barker. 10. City Manager Comments—Mike Jackson Mr. Jackson had no comments. 11.EXECUTIVE SESSION: Pending/Potential Litigation RCW 42.30.110(1)(0) It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn into Executive session for approximately twenty minutes to discuss pending/potential litigation, and that no action will Council Study Session Minutes 02-07-12 Page 3 of 4 Approved by Council:02-27-12 be taken upon return to open session. Council adjourned into Executive Session at 8:50 p.m. At 9:10 p.m. Mayor Towey declared Council out of Executive session and it was then moved, seconded and unanimously agreed to adjourn. The meeting adjourned at approximately 9:11 p.m. Tomas E. owey,Mayor ATTES hilstine Bainbridge, ity Clerk Council Study Session Minutes 02-07-12 Page 4 of 4 Approved by Council:02-27-12