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2012, 02-14 Formal Format Minutes MINUTES City of Spokane Valley City Council Regular Meetings Formal Meeting Format Tuesday,February 14,2012 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff: Tom Towey, Mayor Mike Jackson, City Manager Gary Schimmels, Deputy Mayor Cary Driskell, City Attorney Dean Grafos, Councilmember Neil Kersten, Public Works Director Brenda Grasse!, Councilmember Mark Calhoun, Finance Director Chuck Hafner, Councilmember John Holman, Community Der. Director Ben Wick, Councilmember Mike Stone, Parks & Recreation Director Arne Woodard, Councilmember Steve Worley, Senior Engineer Carolbelle Branch,Public Information Officer Christine Bainbridge, City Clerk INVOCATION: Pastor Jerry Sponseller of Opportunity Baptist Church gave the invocation. PLEDGE OF ALLEGIANCE: Scouts from Den 2, Pack 468 led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the amended agenda. COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Woodard: reported that he attended the CLAC (City Legislative Action Conference) in Olympia; attended the City's winter retreat where road preservation and shoreline management were discussed; attended the Way-To-Go- Awards with City staff member Chris Thompson receiving an award; went to a Breakfast in Coeur d'Alene where the primary presented was the general manger of Southern Nevada Authority, and said he noted City Engineer Henry Allen was also in attendance, adding he would like to have a presentation from Mr. Allen on his perspective; went to the VIP International Auto Show at the Fairgrounds,and attended Mayor Condon's inaugural address. Councilmember Wick: stated that he went to the Elected Officials Essentials workshop in Spokane; attended the Spokane Valley Chamber's Gala Event; went to the AWC (Association of Washington Cities) CLAC Conference in Olympia; was inducted into the SNAP Board of Directors; and mentioned that the Spokane County Fair and Advisory Board is working on their strategic plan for the future. Councilmember Grafos: said he also attended the AWC, CLAC Conference in Olympia; went to the Fire Department Appreciation event at Mirabeau Hotel; participated in our City's retreat where economic development, road preservation and other topics were discussed, including the proposal from the Library associated with an expansion of Balfour Park; went to the VIP Auto Show, and attended a levy informational meeting for the Central Valley School District. Deputy Mayor Schimmels: reported he attended a Solid Waste Advisory Council meeting as well as a Solid Waste Liaison Board meeting; attended the Valley Chamber Transportation meeting, went to the open house for the Spokane Teacher's Credit Union Grand Opening; met in our Council Chambers with Council Regular Meeting 02-14-2012 Page I oil Approved by Council:02-27-2012 the Mayor and Councilmember Woodard and spoke with second graders from St. John's class; and went to the Sullivan Bridge information meeting held by the City, and said part of the design team and staff were also in attendance. Councilmember Grassel: said she attended the AWC Conference and noted that the State continues struggling financially and said it is not looking good for cities; that on February 2 she chaired the Lodging Tax Committee Meeting for the second round of funding, which will be moving forward to Council, and she asked that each council member receive copies of the applications. Councilmember Hafner: said he met with some high school students and discussed how our government works; went to the STA(Spokane Transit Authority) meeting and reported that they have come up with a different organization of their board, that they split the board into two committees: one for planning and development and one for performance monitoring, and said these two committees will then meet as a steering committee before the regular board meeting. Councilmember Hafner also reported that he attended a Priority Spokane Committee meeting, and explained that it is a relatively new organization with the City of Spokane and other County people involved in the last four to five years, to identify community priorities in the county, and that one of the things they are examining is the school dropout figure; said he also added the City's retreat where they went through the 2012 Business Plan and talked about the Police Department training and their contribution to economic development as numerous trainees come to our area,thus generating use of many hotel rooms. MAYOR'S REPORT: Mayor Towey reported that he attended the Fire Department Awards Banquet; he extended congratulations to City staff member Chris Thompson on her Way-To-Go-Award; met with newly appointed and elected officials of Spokane City Council and suggested the two councils hold a joint meeting; met with County Commissioner Richard; attended Mayor Condon's inaugural speech; and went to the open house for Fire Station 6. PUBLIC COMMENTS: Mayor Towey invited public comments. Nathan Dikes, 3005 S Ponderosa Lane: said he is the President and CEO of Sunshine Health Facilities, a family-owned business in Spokane Valley and of his concern for the safety of people in his community; said the property is adjacent to University Center along 9th Avenue going west from University; that although last winter wasn't bad, the two previous winters were and getting emergency vehicles at that location was difficult; said this is not on an arterial; that the facility is a 84-bed skilled nursing home with disabled and elderly people and he requests adding that location to one of the first areas plowed. On a separate topic, said he lives in the Ponderosa area and at the intersection of 36th and Woodruff, whoever re-surfaced that road didn't add a top layer so when you enter the road, the ground is very uneven and shifts and it feels almost like driving in a swale. Peter Higgins, 20221 E8'h: regarding roads, said last year they finally got severed; that Barker was paved; and the problem he has is all intersections south of Sprague have a short radius, and anyone making a right-hand corner turn creates potholes on the inside surface; said he has one vehicle with a long wheel base; and going north off$'h on Barker, a wheel dropped into a pothole that hadn't been there in 35 years; said the turn lanes on Sprague and Barker were not installed; that there was money contributed for turn lanes for 20 years on that intersection; that it was totally torn up this year and it still has a pothole on that intersection,the northeast corner off Sprague onto Barker; he said if the pothole gets fixed, it returns. Cory Hinsz, 1082] E. Fairview Avenue: spoke concerning more of the valley having quiet zones along railroad tracks; said where he is it is technically a quiet zone but in reality, it is anything but a quiet zone; said he has called the superintendent of the railroad and complained about the trains going by and blowing their horn in a stated quiet zone; and said it seems the man can't remember that area is quiet; said more people would sell homes thus raising home values if it could be made a quiet zone; said there is no Council Regular Meeting 02-14-2012 Page 2 of 7 Approved by Council:02-27-2012 purpose for train horns; that he complained to the railroad but they will not adhere. Councilmember Grafos asked Mr. Hinsz if the railroad encouraged him to bring this matter to Council and suggest if everything was a quiet zone, it would it easier for railroad staff to remember, and Mr. Hinsz confirmed that was the case. I.PUBLIC HEARING: 2012 Amended Budget--Mark Calhoun Mayor Towey opened the public hearing at 6:36 p.m. Finance Director Calhoun gave the history on the proposal to amend the 2012 budget, to include $120,000 for the West Gateway at Thierman Project, and $630,000 for the Sprague Swale upgrades. Mayor Towey invited public comment; no comments were offered and Mayor Towey closed the public hearing at 6:44 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS: TOTAL AMOUNT 12/23/2011 24709-24776 $298,007.73 12/30/2011 24777-24791; 1222110145 $ 19,096.28 12/30/2011 24792-24805 $ 20,482.12 01/03/2012 5388-5391 $ 682.00 01/04/2012 3795-3809; 24806-24811 $250,478.52 GRAND TOTAL $588,746.65 b. Approval of Payroll for period ending December 30, 2011: $312,427.77 c. Approval of Minutes of December 27,2011 Formal Format Council Meeting It was moved by Deputy Mayor Schi,n,nels, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 3. First Reading Proposed Ordinance 12-002 Amending 2012 Budget Mark Calhoun After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schi111mels and seconded to adva nce ordinance 12-002, amending Ordinance 11-017 which adopted the 2012 budget, to a second reading. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 4. First Reading Proposed Ordinance 12-003 Amending SVMC Title 2- Cary Driskell City Attorney Driskell explained that as the changes for this and the subsequent seven ordinances represent mostly changes to correct references, Council could waive the rules and adopt each ordinance on the first reading. After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmmels and seconded to waive the rules and adopt Ordinance 12-003 amending Spokane Valley Municipal Code Title 2. Mayor Towey invited public comments; no comments were offered. Vote by Acclamation:In Favor: Unai11111016. Opposed. None. Motion carried. 5. First Reading Proposed Ordinance 12-004 Amending SVMC Title 5 - Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimunels and seconded to waive the rules and adopt Ordinance 12-004 amending Spokane Valley Municipal Code Title 5. Mayor Towey invited public comments; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. Council Regular Meeting 02-14-2012 Page 3 of 7 Approved by Council:02-27-2012 6. First Reading Proposed Ordinance 12-005 Amending SVMC Title 7-Caty Driskel After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to waive the rules and adopt Ordinance 12-005 amending Spokane Valley Municipal Code Title 7. Mayor Towey invited public comments; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 7. First Reading Proposed Ordinance 12-006 Amending SVMC Title 8 -Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to waive the rules and adopt Ordinance 12-006 amending Spokane Valley Municipal Code Title 8. Mayor Towey invited public comments; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposer!' None. Motion carried. 8. First Reading Proposed Ordinance 12-007 Amending SVMC Title 19-Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to waive the rules and adopt Ordinance 12-007 amending Spokane Valley Municipal Code Title 19. Mayor Towey invited public comments; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None, Motion carried. 9. First Reading Proposed Ordinance 12-008 Amending SVMC Title 20- Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to waive the rules and adopt Ordinance 12-008 amending Spokane Valley Municipal Code Title 20. Mayor Towey invited public comments; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 10. First Reading Proposed Ordinance 12-009 Amending SVMC Appendix A-Caty Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schllrrmels and seconded to waive the rules and adopt Ordinance 12-009 amending Spokane Valley Municipal Code Appendix A. Mayor Towey invited public comments; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed.' None. Motion carried PUBLIC COMMENTS: Mayor Towey invited general public comments; none were offered and Mayor Towey called for a recess at 7:00 p.m. Mayor Towey reconvened the meeting at 7:15 p.m. 11. Spokane Valley's 10t Anniversary—Carolbelle Branch Public Information Officer Branch explained that one of the goals included in the City's Six-Year Business Plan is to enhance community interest and involvement in City Government as a strategy to promote a unique Spokane Valley identity, especially for the celebration of the City's ten-year anniversary. Ms. Branch explained that the ten-year anniversary will be March 31, 2013 and it's not too early to start planning; she said at the five year anniversary we held events throughout the year to engage the community and help build civic pride, and said she proposes organizing a community committee for this anniversary as well. Councilmember Woodard suggested including the proposed City Gateway sign in conjunction with this anniversary; Councilmember Wick suggested some of the people involved with the Fair and Expo Center Advisory Board might be interested in participating on such a committee, and asked Council if there is any interest to renew a Mayor's Ball as part of the celebration. City Manager Jackson explained that past Mayor's Balls were separate events not funded or sponsored by the City, and said such a decision would be up to Council's discretion. Ms. Branch said she will start committee recruitment,and will bring council an update possibly in March. 12. Park Master Plan—Mike Stone Parks and Recreation Director Stone stated that the current Parks and Recreation Master Plan is now six years old and needs to be updated. Director Stone explained that the purpose of the Plan is to establish Council Regular Meeting 02-14-2012 Page 4 of 7 Approved by Council:02-27-2012 r � needs based on citizen input, and said it would include such things as inventories of existing parks and recreation facilities. Mr. Stone also briefed Council on some of the advantages of a Master Plan, and more detailed purposes of a plan; that in addition to park inventories, the plan would include goals, policies and objectives; an analysis of existing operations; a needs assessment which includes public surveys and recommendations; and then explained some of the next steps to update the plan; said they plan to hire a design team to guide the process, they will solicit public input, distribute surveys, hold community meetings and establish focus groups, update the parks and facilities inventory with the update emphasizing acquisition of parkland, special facilities like skate parks, and identifying future park property. Director Stone said the Request for Qualifications (RFQ) ad has been placed to solicit a design team. Director Stone added that the goal is to have a draft plan to Council for review by July or August of this year. Councilmember Grafos asked if prior to the completion of this plan, if Council determined there was a piece of property that was prime parkland, could council proceed with that acquisition, and both Director Stone and City Attorney Driskell responded that there is no legal reason why Council could not proceed with parkland acquisition. City Manager Jackson added that the City's Comprehensive Plan recommends expanding the park system; he said this Parks and Recreation Master Plan will expire regarding State Recreation Conversation Office grants, so we must renew the plan in order to be eligible for those funds; and said another reason we invest in the revision, is that funding acquisition is the one area that can be done retroactively. Councilmember Grassel suggested including the financial impact of maintaining whatever it is we want to add, and Director Stone agreed that is an important element as there is a cost to the City for preservation and maintenance. Councilmember Grassel asked if the River Trail would be included as part of the plan, or perhaps have that come up on a survey. Director Stone said the current plan discusses the River and Centennial Trail and references ownership of property; he said we don't own property right along the River although we own property adjacent to the River; and said he will examine tying in other entities with the river plan; sand said there are many stakeholders in the Community so we will make sure we get all the input possible. Councilmember Woodard asked how would a community garden fit into such a plan and Director Stone said it would start in Parks and Recreation, and said he would be willing to help property owners create a community garden. City Manager Jackson said the plan takes an inventory of all recreation resources in our City and in some cases, the region, such as schools, and said we would expect to reveal all those ideas and suggestions through the public process. 13. Gateway Signs—Mike Stone Parks and Recreation Director Stone said when this subject was last discussed, Council talked about images and improvements, and said tonight he brings forward two designs for further Council consideration and additional input and suggestions; and he asked Council to keep in mind the costs as we want to make sure what we do makes sense economically. Mr. Stone reminded Council that the figures are all estimates, that they include sales tax and contingencies; that once Council determines which design is preferred, that he will put together a more specific cost estimate and try to determine which areas we might solicit help from the community. Mr. Stone said this also lead to staff discussion about a city policy concerning donations to the city, and since there currently is no such policy, staff has started work in that regard; and said that way,the public will understand the process for making donations to the City. Mr. Stone went through his PowerPoint presentation explaining the differences between Concept 3 and 4; and after further discussion, there appeared to be a consensus for Concept 4, although Councilmember Hafner said he feels we need to look at others to assist in funding and does not agree with the City paying $120,000. There were also some Council suggestions about moving trees to block the Display House gravel parking lot, a caution not have trees block businesses, or to have the trees dwarf the sign or have the sign lost in the trees. Councilmember Grafos said he feels we should move forward with this project as soon as possible; doesn't have a problem with the $120,000 and feels we can't afford to wait; that-the $120,000 was approved to be added to the budget as an amendment, but said if we can do it for less, that Council Regular Meeting 02-14-2012 Page 5 of 7 Approved by Council:02-27-2012 would be preferable. Councilmember Hafner suggested getting more people involved with the project. Mr. Stone said he would propose having a professional landscape architect recommend trees; that we would put in the sign and start the project in phases; or remove all the trees and put in the sign first, and he cautioned Council that looking at the diagrams can be misleading concerning elevation, and said the trees will be off to the side and the sign will be below the branches. Councilmember Grasse] said she agreed with that idea and suggested keeping some flexibility as the plan moves forward. Director Stone again stated that this is a concept, and actual plans, specifications and engineering drawings will be forthcoming. 14. Alcohol Advertising Regulations—Kelly Konkright Deputy City Attorney Konkright explained that the Washington State Liquor Control Board oversees and regulates the outdoor advertising by liquor licenses regarding sale and service, and limits the retail licensed premises to a total of four outdoor signs with a total signage area of 1600 square inches; and said that the Washington Administrative Code (WAC) provides that local jurisdictions have the option to exempt liquor licenses within the City from those outdoor advertising restrictions through the adoption of an ordinance. Mr. Konkright said that Mr. Mike Robb, owner of the Iron Horse Bar and Grill has requested we adopt such an ordinance. There was discussion about whether there were any complaints about this establishment or others, and whether time is a factor, and Mr. Konkright said he would check. Mr. Jackson said staff will research those issues, determine if time is critical, and bring this for a first reading February 21 or 28, based upon those issues. 15. Governance Manual Discussion—Chris Bainbridge, Mike Jackson City Clerk Bainbridge briefly went over the changes previously discussed; followed by discussion of the other areas for Council consideration, as noted on the February 14, 2012 Request for Council Action Form. Councilmembers agreed with the suggested change on page 6 concerning request for outside presentations; discussed telephone/video conference on page 13 and City Clerk Bainbridge will re-draft that section omitting the first line in 7(b), and adding language about councilmembers viewing public hearings; and council agreed to keep the suggested change on page 18 regarding council material (18a). Discussion turned to page 35 and the duties of the Finance Committee, and City Manager Jackson explained that historically the finance committee has been used above and beyond what is written in the Code; said the Finance Committee usually meets with the City Manager, Deputy City Manager and Finance Director to discuss the budget; that the items listed are the responsibility of the City Manager to administer, and that the Finance Committee is Iargely advisory, but said Council can continue to use the Finance Committee in that regard, or could change it specifically; adding that he feels it is very beneficial to sit down with two or three members of council and discuss financial issues, much like he sits down with two members of the Governance Manual to discuss that manual's contents. After further discussion, Councilmember Wick said that he feels as long as the committee is advisory, he would not want to impede communications with the City Manager, and provided the committee has no discretionary powers, said he sees no harm in keeping things as they are now. Mayor Towey agreed that the committee is not a decision making committee, but a committee to have dialogue with the City Manager as Council as a whole has the responsibility to come back with budget or other financial suggestions. Councilmember Grafos said he also sees the committee as an advisory board, but also as a conduit to narrow issues based on conversations with council and/or the public, and feels the committee's input if valuable to the City Manager, as the issues always come to full council for final consideration; and said he does not want to change that. Mr. Jackson suggested making a change to add a sentence at the end to state that the City Manager may also request meetings to discuss matters of financial interest with the finance committee; adding that all issues always come back to full council, and said he would work toward keeping the full council more informed of the committee's topics and discussions. Council decided they would like to see the Manual once more in draft form before bringing it back with a resolution to adopt the amended manual. Council Regular Meeting 02-14-2012 Page 6 of 7 Approved by Council:02-27-2012 16. Advance Agenda—Mayor Towey Comments were made concerning the sign code amendments, and it was noted that is scheduled to come to Council in March. INFORMATION ONLY: Agenda Item 16 TIGER Discretionary Grant (Sullivan Road W. Bridge Replacement Project); and Item 17 STA Agreement Sidewalk and Transit Authority Project#0154; were for discussion only and were not reported or discussed. It was moved by Deputy Mayor Schrmmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:56 p.m. if 1 Thomas E. To ey, ayor ATTEST: o 1 X- 2 - , Christine Bainbridge, City Clerk Council Regular Meeting 02-I4-2012 Page 7 of 7 Approved by Council:02-27-2012 GENERAL PUBLIC COMMENT SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING DATE: February 14, 2012 GENERAL CITIZEN COMMENTS YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTE: Please sign in if you wish to make public comments. NAME TOPIC OF CONCERN YOUR COMPLETE TELEPHONE PLEASE PRINT YOU WILL SPEAK ADDRESS ABOUT - ` uo) m ,e,(N c Pte-L,':A', V.,,,..s�_ ?d-1 e/5 �-.� i i 104'Zi E ra/>Vi'e i,v' i►�'_ 'j 1-3 s- a ,wilt. . / - �Y�GI r n ,,''+ ,,� _ Please Grote that once informatioi, is entered on this form, it becomes a public record subject to public disclosure.