The URL can be used to link to this page

2012, 04-17 Study Session AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday,April 17, 2012 6:00 p.m. CITY HALL COUNCIL CHAMBERS 11707 East Sprague Avenue,First Floor (Please Silence Your Cell Phones During the Meeting) DISCUSSION LEADER SUBJECT/ACTIVITY GOAL ACTION ITEMS: 1. Cary Driskell Memorandum of Understanding with Motion Consideration Spokane County Library District [public comment] 2. Mike Jackson Letter of Intent to Purchase Property Motion Consideration [public comment] ----------------------------------------------------------------------------------------------------------------------------------- NON-ACTION ITEMS: 3.Phil Champlin HUB Sports Center Discussion/Information 4. Steve Worley Six Year Transportation Improvement Discussion/Information Plan(TIP)2013-2018 5. Steve Worley Safe Routes to School Projects Local Match Discussion/Information 6. Morgan Koudelka Animal Control Discussion/Information 7.John Hohman Temporary Planning Commissioner Discussion/Information 8.Mayor Towey,John Economic Development Ad Hoc Discussion/Information Hohman Committee 9. Deputy Mayor Schimmels, Solid Waste Review Discussion/Information Mike Jackson 10. Mayor Towey Advance Agenda Discussion/Information 1 L Information Only: (Will not be discussed or reported): (a) Graffiti Policy; (b)Public Works Comparison, Centennial, Colorado 12. Mayor Towey Council Check-in Discussion/Information 13. Mike Jackson City Manager Comments Discussion/Information ADJOURN Note: Unless otherwise noted above, there will be no public comments at Council Study Sessions. However, Council always reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane Valley Council,the Council reserves the right to take"action"on any item listed or subsequently added to the agenda. The term"action" means to deliberate,discuss,review,consider,evaluate,or make a collective positive or negative decision. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments,please contact the Ciry Clerk at(509)921-1000 as soon as possible so that arrangements may be made. Study Session Agenda,April 17,2012 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 17, 2012 Department Director Approval: � Check all that apply: ❑ consent ❑ old business � new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Memorandum of Understanding Regarding Allocation of Traffic Study Costs Related to the Park Property Acquisition between the City and Spokane County Library District. GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: January 10, 2012; February 7, 2012; March 6, 2012; and April 10, 2012. BACKGROUND: The Library District (the District) requested that the City, in conjunction with the District, consider purchasing vacant property along Sprague Avenue for location of a new Library and City park. As the City contemplates this request, City staff has identified that a traffic study should be performed analyzing the anticipated impacts of the proposed development. This would allow the parties to determine what the likely frontage and other infrastructure costs of development would be. Neither the City nor the District want to commit to a project of this scope without having a reasonably good idea of the costs. City staff drafted a proposed memorandum of understanding (MOU) whereby the parties agreed to split the cost of the traffic analysis, with a cap of $16,000. The work is being performed by contract with an outside traffic engineering consultant. The MOU has as an attachment the draft proposed interlocal agreement between the District and the City. The proposed interlocal agreement may be presented at a later date, depending on the outcome of the traffic analysis. If the project costs as identified by the traffic analysis are acceptable to both parties, then staff for both entities would present the proposed interlocal agreement for consideration by their respective legislative bodies. The traffic analysis is anticipated to be completed within 45 days after it is initiated. The process of the City performing its due diligence and negotiating for the purchase on the Pring Property will require the expenditure of money. The Library District will be paying a portion of the costs as indicated below. The approximate costs known to date are as follows: Appraisal $8,500 - $9,500 (City - all) Conceptual site plan $5,000 (City - $5,000) Phase I environmental site assessment $5,000 (City - $2,500) Preliminary title work $ 500 (City—all for now) Title report up to $2,000 (City—all for now) Survey $5,000 (City - $2,500) Traffic study $12,000 - $16,000 (City - $8,000) Approximate total cost to Spokane Valley: $30,000 Although not identified as a cost at this time, staff anticipates that the annual cost of maintaining the vacant land would be approximately $5,000. OPTIONS: (1) authorize staff to execute the proposed MOU; (2) request changes to the proposed MOU; (3) do not authorize staff to execute the MOU. RECOMMENDED ACTION OR MOTION: I move that we authorize the City Manager to execute the proposed Memorandum of Understanding Regarding Allocation of Traffic Study Costs Related to the Park Property Acquisition with the Spokane County Library District. BUDGET/FINANCIAL IMPACTS: Up to $8,000 (City share), taken from fund 310, the Civic Facilities Fund. STAFF CONTACT: Cary Driskell, City Attorney; Mike Jackson, City Manager ATTACHMENTS: Proposed MOU with attached proposed interlocal agreement DRAFT MEMORANDUM OF UNDERSTANDING REGARDING ALLOCATION OF TRAFFIC STUDY COSTS RELATED TO PARK PROPERTY ACQUISITION BY CITY This Memorandum of Understanding (MOU)is made between the CITY OF SPOKANE VALLEY, a Washington municipal corporation ("City") and the SPOKANE COiJNTY LIBRARY DISTRICT, a Washington municipal corporation ("Library District") collectively referred to herein as the "Parties." The Agreement shall become effective as of the date the last Party hereto executes this Agreement. The Ciry anticipates negotiating for the purchase of four contiguous parcels, comprising approximately 8.4 acres (the Property), from the current owner for public purposes. The Spokane County parcel numbers are 45174.9053, 45174.9054, 45174.9055, and 45174.9056. The Ciry further anticipates selling a portion of the Property, currently estimated at between 2.5 and 3.5 acres, to the Library District for locating a new library faciliry. In anticipation of the proj ected development needs of the Parties on the Property, the Parties agree that a traffic analysis should be completed which identifies likely right-of-way improvements or other site-wide development costs. The cost of the traffic analysis shall be split equally between the Parties,provided that the total cost does not exceed $16,000, with payment due by the Library District to the City within 30 days of request for payment. Memoranduin of Understanding for allocation of costs for traffic study related to park property acquisition by the City Page 1 DRAFT Allocation of costs for any right-of-way improvements or other site-wide development costs shall be determined as part of the Joint Site Development Plan, as set forth in the draft Interlocal Agreement for Acquisition of Real Estate dated March 30, 2012, attached hereto for reference. SPOKANE COUNTY LIBRARY DISTRICT CITY OF SPOKANE VALLEY By: By: Print Name: Print Name: Title: Title: Address: Address: Dated: Dated: Memoranduin of Understanding for allocation of costs for traffic study related to park property acquisition by the City Page 2 DRAFT STATE OF WASHINGTON ) : ss. County of Spokane ) I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument and acknowledge it as the of the SPOKANE COUNTY LIBRARY DISTRICT to be the free and voluntary act of such party for the uses and purposes mentioned in this instrument. Dated: , 2012 Printed Name: Notary Public in and for the State of Washington Residing at: My appointment expires: STATE OF WASHINGTON ) : ss. County of Spokane ) I certify that I know or have satisfactory evidence that Mike Jackson is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument and acknowledge it as the Ciry Manager of the CITY OF SPOKANE VALLEY to be the free and voluntary act of such party for the uses and purposes mentioned in this instrument. Dated: , 2012 Printed Name: Notary Public in and for the State of Washington Residing at: My appointment expires: Memoranduin of Understanding for allocation of costs for traffic study related to park property acquisition by the City Page 3 Discussion Draft 03/30/12 INTERLOCAL AGREEMENT FOR ACQUISITION OF REAL ESTATE This Agreement is made by and between the CITY OF SPOKANE VALLEY ("City") and the SPOKANE COLTNTY LIBRARY DISTRICT, a Washington municipal corporation ("Library District") collectively referred to herein as the "Parties", based upon the following Recitals. The Agreement shall become effective as of the date the last Party hereto executes this Agreement. RECITALS A. WHEREAS, the Parties each have need of acquiring real property in furtherance of their respective public purposes; and B. WHEREAS, four contiguous parcels of real property comprising approximately 8.4 acres located on the corner of Sprague and Herald within the City and legally described on the attached Exhibit "A", (the "Property") have been identified by the Parties as appropriate to their needs. The Spokane County parcel numbers are 45174.9053, 45174.9054, 45174.9055, and 45174.9056; and C. WHEREAS, City anticipates entering into negotiations with the owner of the Property, Pring Corporation ("Pring"), whereby the City would purchase the Property from Pring; and D. WHEREAS, the Library District for its purposes needs between two and one-half and three and one-half acres of the Properry while the Ciry needs the balance; and E. WHEREAS, the Parties hereto wish to enter into this Agreement for the purpose of agreeing to jointly develop the Property and to provide for dividing the Property between the City and the Library District at a later date such that the interests of both Parties will be served; and Interlocal Agreement for Acquisition of Real Estate Page 1 of 10 Discussion Draft 03/30/12 F. WHEREAS, pursuant to RCW 36.34340, the City is authorized to acquire by purchase title to real properry for park and recreational purposes; and G. WHEREAS, RCW 39.33.010 authorizes governmental entities to transfer real property between themselves as set forth in RCW 39.33.020, and H. WHEREAS, RCW 39.34.030(1) provides that any power or authority capable of being exercised by a public agency of this state may be exercised jointly with any other public agency of this state. NOW THEREFORE, based upon the foregoing recitals, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereto agree as follows: l. Joint Board. No joint board or agency shall be created as a result of this interlocal agreement between the Parties. Any action taken pursuant to the terms of this agreement must be separately approved by the governing boards of each Party. 2. Purchase of Pronertv. The Ciry will negotiate in good faith with Pring regarding a Real Estate Purchase and Sale Agreement (the "Purchase and Sale Agreement") for the purchase of the Property. 3. Purchase Price. The Library District, contemporaneous with the Closing between the Ciry and Pring, and subject to mutual agreement on the price paid by the City to Pring, shall pay to the Ciry an amount equal to the per square foot Purchase Price of the Properry based upon the total number of square feet of the Properry determined by the survey times two and one-half acres (108,900 sq. ft.) together with the same proportionate share of any survey, title, recording, Interlocal Agreement for Acquisition of Real Estate Page 2 of 10 Discussion Draft 03/30/12 closing, and phase I environmental audit costs. Any appraisal fees shall be paid entirely by the City. 4. Title. The Parties agree that the Purchase and Sale Agreement shall reflect that the Purchase Price at Closing shall be paid in cash and that title to the Property shall be taken in the name of the Ciry, subject to the contract right of ownership by the Library District of at least 2.5 acres, as identified in this Agreement. This contract right of ownership is enforceable in an action for specific performance. 5. Closin�. Closing of the transaction to purchase the Properry shall occur on or before a date mutually acceptable to the City and Pring. 6. Joint Site Develonment Plan. Within one year following the Closing, the Parties shall work together to draft and finalize a Joint Site Development Plan with the goal of agreeing, among other things, on how much of the Property the Library District will require for its purposes, and location of the same. The Parties intend that the Joint Site Development Plan shall include building footprints, parking, curb cuts, sidewalks, storm water management, access including reciprocal access and parking easements if any, and any other matters that the Parties deem desirable to be included as part of such Joint Site Development Plan. The Library District anticipates that its needs will include the following: A. 50,000 square foot building on two floors, not necessarily of equal size. B. Consistent with a 2007 pre-design document, "The exterior building image should provide a sense that this building is a library and an important civic and community Interlocal Agreement for Acquisition of Real Estate Page 3 of 10 Discussion Draft 03/30/12 building. This can be accomplished by using timeless, quality materials like brick, stone, concrete and composite metal panels to name a few." C. Site Requirements: • Building footprint possibly up to 30,000 square feet. • Drive-through materials pick-up and return requires vehicular access along one side of the building. • Vehicular access required for rear service entrance. • Appropriate parking to meet the City's code minimum requirements for a public library, 200 seat auditorium with fixed seating, and 100 seat meeting room. • Require frontage on or clear visibility from Sprague Avenue but not from behind a parking lot. • At least one side of library building adjacent and open to landscaped park area. The City anticipates that its needs will include the following: A. Park land for neighborhood park B. Due to civic nature of site, shared hardscape such as walkways and plaza anticipated C. Typical park amenities • library parking • reading garden • public market space • civic plaza and fountain • flag display/Veteran's memorial • small picnic shelter • large shelter • performance/gathering place • seasonal cafe place Interlocal Agreement for Acquisition of Real Estate Page 4 of 10 Discussion Draft 03/30/12 • open field • walking loop/trail • art/sculpture walk D. Site requirement considerations: • Public access to library restrooms during park hours • Park frontage on Sprague • Off-street parking for park users (shared parking with library) Fundamental to the understanding between the Parties hereto is that as of the date hereof, neither Party is in a position to know precisely how the Property should be divided such that the resulting two parcels will maximize the use and benefit to each Party of the Property for the Parties' respective needs to the extent allowed by law. To that end, the Parties agree that as of the date hereof, the diagram depicted on Exhibit "B" attached hereto represents the current estimate of the Parties as to the division of the Property, recognizing that the number of square of feet and the precise location of the boundary line to be created cannot be known until completion of the Joint Site Development Plan. The Parties therefore agree to cooperate in good faith with each other to arrive at a mutually satisfactory arrangement reflected in the Joint Site Development Plan. Any engineering or other consulting fees incurred in this process shall be split equally. Allocation of costs for a traffic study that addresses impacts of anticipated development shall be the subject of a separate Memorandum of Understanding between the Parties. Allocation of costs for any right-of-way improvements or other site-wide development costs shall be determined as part of the Joint Site Development Plan, which the Parties will negotiate in good faith. 7. Pronertv Adiustment. If, as a result of the Joint Site Development Plan process the Library District determines that it needs more than 2.5 acres, then the City agrees that it will sell Interlocal Agreement for Acquisition of Real Estate Page 5 of 10 Discussion Draft 03/30/12 to the Library District at the original per square foot Purchase Price up to one additional acre of the Properry. Payment to the City by the Library District of any additional property in excess of the original 2.5 acres shall be made on or before recording of the Deed described in Section 8 below. Any costs incurred for the boundary line adjustment process, and any surveying fees and fees for preparation and recording of the Deed shall be paid for by the Library District. Any legal fees incurred by the Parties shall be the separate responsibility of each. 8. Deed to Librarv District. Within 30 days after completion of the Joint Site Development Plan, the Parties will cooperate to initiate the process to adjust the boundary line as agreed in the Joint Site Development Plan through a boundary line adjustment. Within 10 days of the completion of the boundary line adjustment, the City will convey to the Library District by deed that portion of the Property designated for the Library District on the Joint Site Development Plan to the Library District. 9. Failure of Joint Site Develonment Plan. In the event that, despite their good faith best efforts, the Parties are unable to agree on a Joint Site Development Plan as described above, and absent an agreement between the Parties to extend the deadline for developing such Joint Site Development Plan, then City shall, within 60 days after the final deadline for developing the Joint Site Development Plan, reimburse the Library District the full amount of that portion of the Purchase Price together with the pro-rata share of any survey, title, recording closing, and phase I environmental audit costs paid by the Library District. 10. Re-Purchase bv Citv. In order to construct a library building and ancillary improvements on the portion of the Property acquired by the Library District, it is anticipated that the Library District will need to secure voter approval of a District-wide bond levy covering Interlocal Agreement for Acquisition of Real Estate Page 6 of 10 Discussion Draft 03/30/12 this and other projects. Without voter approval of such bond, the Library District will not be in a position to develop its portion of the Property. The Parties agree that in the event that the Library District has not, within five years following the Closing, secured voter approval of a construction bond for the library building and ancillary improvements in such amount as shall be determined necessary by the Library District, that thereafter the Library District shall reconvey all of the Properry back to the City at the same price paid by the Library District to the Ciry. Such payment shall be paid all in cash. The Library District, in such event, shall convey title to the City with the same type of instrument as it received the Property from the City. 11. Maintenance Costs. The City agrees to maintain the Property, including that portion deeded to the Library District, until such time as the Library District shall begin development of its property. Maintenance is anticipated to include weed control and trash removal, and the Library District agrees to reimburse the City on an annual basis its proportionate share of such costs. 12. Use of Pronertv. The City agrees that its portion of the Property will be dedicated to public use and will not be sold to any third party. The Library District agrees that its portion of the Property will be developed into a public library facility provided that funding for such project is secured as provided above in Section 10. 13. Bindin� Effect. This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective heirs, personal representatives, legal representative, agents, attorneys, successors and assigns. 14. Entire A�reement. This Agreement is the sole and entire agreement between the Parties, and there is no other agreement, either oral or in writing, which modifies the terms of Interlocal Agreement for Acquisition of Real Estate Page 7 of 10 Discussion Draft 03/30/12 this Agreement. No statement, promises, or inducements made by either Party or any agent of either Party that is not contained in this written Agreement shall be valid or binding. Any enlargement, modification or alteration of this Agreement is binding only if executed in writing and signed by all Parties hereto. 15. Attornevs' Fees. In any action to enforce this Agreement, the prevailing Parry shall be entitled to recover expenses, including reasonable attorneys' fees, at all trial and appellate levels, including any bankruptcy proceedings. 16. Venue. This Agreement is entered into in the State of Washington and venue of any action shall be the Superior Court for Spokane County. 17. Notices. All notices, demands or other communications which are required or permitted to be given under this Agreement shall be in writing, and either personally delivered or mailed to the other Party at the address set forth below its signature on this Agreement, or at such other addresses as either party may give to the other by notice in writing pursuant to the terms of this paragraph. 18. Waiver. Waiver by either Party of any covenant, condition or provision of this Agreement shall not operate as or be considered to be a waiver by such Party of any other covenant, condition or provision hereof, or of any subsequent breach of either Party. 19. Additional Acts. The Parties each hereby agree to perform, execute and/or deliver or cause to be performed, executed and/or delivered, any and all such further acts, documents and assurances as may be reasonably required to consummate the transaction contemplated hereby. Interlocal Agreement for Acquisition of Real Estate Page 8 of 10 Discussion Draft 03/30/12 20. Recordin� of A�reement. Pursuant to the provisions of RCW 39.34.040, this Interlocal Agreement shall be filed with the office of the Spokane County Auditor. 21. Ne�otiation and Construction. This Agreement, and each of the terms and provisions hereof, are deemed to have been explicitly negotiated between the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either Party. 22. Renresentation of Authoritv. Each person who executes this Agreement represents and warrants to the Parties that he or she has the authority to do so. SPOKANE COUNTY LIBRARY DISTRICT CITY OF SPOKANE VALLEY By: By: Print Name: Print Name: Title: Title: Address: Address: Dated: Dated: Interlocal Agreement for Acquisition of Real Estate Page 9 of 10 Discussion Draft 03/30/12 STATE OF WASHINGTON ) : ss. County of Spokane ) I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument and acknowledge it as the of the SPOKANE COUNTY LIBRARY DISTRICT to be the free and voluntary act of such party for the uses and purposes mentioned in this instrument. Dated: , 2012 Printed Name: Notary Public in and for the State of Washington Residing at: My appointment expires: STATE OF WASHINGTON ) : ss. County of Spokane ) I certify that I know or have satisfactory evidence that Mike Jackson is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument and acknowledge it as the City Manager of the CITY OF SPOKANE VALLEY to be the free and voluntary act of such party for the uses and purposes mentioned in this instrument. Dated: , 2012 Printed Name: Notary Public in and for the State of Washington Residing at: My appointment expires: Interlocal Agreement for Acquisition of Real Estate Page 10 of 10 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 17, 2012 Department Director Approval: � Check all that apply: ❑ consent ❑ old business � new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion consideration — Letter of Intent to purchase Pring Property GOVERNING LEGISLATION: RCW 36.34.340 and SVMC 3.40.050H. PREVIOUS COUNCIL ACTION TAKEN: January 10, 2012; February 7, 2012; March 6, 2012; and April 10, 2012. BACKGROUND: On January 10, 2012, a member of the Spokane County Library District Board of Trustees made a presentation to the City Council, and requested that the City consider entering into some form of joint acquisition of 8.4 acres of vacant property located at Sprague Avenue and Herald Road, and owned by Pring Corporation. The specific parcels are Spokane County parcel numbers 45174.9053, 45174.9054, 45174.9055, and 45174.9056 (the Pring Property). If authorized by the Council, City staff would draft and send a Letter of Intent to Pring Corporation to outline the negotiation process for the potential purchase of the 8.4 acres In contemplation of the potential purchase, the City has discussed with the Spokane County Library District selling them between 2.5 and 3.5 acres of the approximately 8.4 acres for the purposes of constructing a library. Concurrent with the closing with the seller, the Library District would pay the City for 2.5 acres at the same per square foot cost paid by the City. Actual construction of the library facility would be contingent upon the Library District getting voter approval through a future bond measure. Within one year of closing, the Library District and City would develop a Joint Site Development Plan. This would determine how much additional property the Library District would need (up to one additional acre), and would identify building footprints, parking, sidewalks, open space, recreational needs, etc, of both parties. After the additional property needs of the Library District were identified, the parties would combine the four parcels into two, with the Library District's parcel being between 2.5 and 3.5 acres. The Library District would have up to five years to get the construction bond measure passed by the voters. In the event the Library District is unable to do so, the terms of the draft interlocal agreement would result in the Library property being repurchased by the City at the same price paid by the Library District, and the entire 8.4 acres would be developed as park property. The City recognizes that it is unknown if the Library District'sbond measure would pass within five years. Regardless of whether the property is developed as a joint Library/park site, or instead as a neighborhood park site and civic gathering point, the City considers it a valuable and worthwhile venture. The process of the City performing due diligence and negotiating for the purchase on the Pring Property will require the expenditure of money. The Library District would pay a portion of the costs as indicated below. The approximate costs known to date are as follows: Appraisal $8,500 - $9,500 (City - all) Conceptual site plan $5,000 (City - $5,000) Phase I environmental site assessement $5,000 (City - $2,500) Preliminary title work $ 500 (City—all for now) Title report up to $2,000 (City—all for now) Survey $5,000 (City - $2,500) Traffic study $12,000 - $16,000 (City - $8,000) Approximate total cost to Spokane Valley: $30,000 Although not identified as a cost at this time, staff anticipates that the annual cost of maintaining the vacant land would be approximately $5,000. The City is authorized to acquire real property for park and recreational purposes pursuant to RCW 36.34.340, and Spokane Valley Municipal Code 3.40.050H provides that the City Council may authorize the City Manager to acquire real property through negotiation. The City adopted a Parks and Recreation Master Plan on April 25, 2006 through passage of Resolution 06-008. The Parks and Recreation Master Plan identifies at Chapter 6, page 11, that it would be desirable to acquire these specific parcels for park purposes. The City's Comprehensive Plan recommends that the City acquire 58.89 acres of additional property by the year 2025 in order to maintain the City's current level of park and recreation service. The funds to pay for these costs are anticipated to come from Fund 310, the Civic Facilities Fund. These funds have not been appropriated to date and would I be included in a future budget amendment. OPTIONS: (1) authorize staff to negotiate for the purchase of the real property owned by the Pring Corporation; (2) do not authorize staff to negotiate for the real property purchase. RECOMMENDED ACTION OR MOTION: I move that we authorize the City Manager to prepare and execute a letter of intent to Pring Corporation regarding the potential purchase of Spokane County parcel numbers 45174.9053, 45174.9054, 45174.9055, and 45174.9056, and to expend public money not to exceed $30,000 for preliminary title work, Phase I environmental site assessment, a survey, a traffic study, and a fair market appraisal, and that these funds will be taken from Fund 310, the Civic Facilities Fund, which will be appropriated through a future budget amendment in 2012. BUDGET/FINANCIAL IMPACTS: Approximately $30,000 for the negotiation and due diligence process, taken from fund 310, the Civic Facilities Fund. STAFF CONTACTS: Mike Jackson, City Manager, Cary Driskell, City Attorney ATTACHMENTS: none CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 17, 2012 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information � admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: HUB Sports Center Update GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: none BACKGROUND: Mr. Phil Champlin will discuss the support they received from Spokane Valley's Lodging Tax Grant and Economic Development Grant; and give an update on their 2011 fourth quarter and 2012 first quarter events and activities and the impact they have been able to make in the community with the support. Mr. Champlin will also discuss their plans for the second and third quarter of 2012. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 17, 2012 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information � admin. report ❑ pending legislation AGENDA ITEM TITLE: Discussion of Potential Projects for 2013—2018 Six Year Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010, Perpetual advanced six-year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: Adopted 2012-2017 Six Year TIP last year on June 28, 2011, Resolution #11-005. BACKGROUND: The City is required by RCW 35.77.010 to prepare and after public hearing adopt a revised and extended comprehensive transportation program for the ensuing six calendar years. This plan must be submitted to the Washington State Secretary of Transportation before July 1S` of each year. To better incorporate City Council priorities in identifying projects for the 2013-2018 TIP, Staff would like to discuss projects carried over from last year's TIP, the unfunded projects list, and any potential projects to add or remove for the proposed 2013-2018 TI P update. The attached list represents those projects from last year's Six Year TIP that removes completed projects and creates a starting point for developing the 2013-2018 Six Year TIP. From this discussion staff will prepare a first draft based upon Council priorities and goals. OPTIONS: Discuss potential TIP project list and/or project schedules RECOMMENDED ACTION OR MOTION: Provide feedback and direction to staff. BUDGET/FINANCIAL IMPACTS: As the proposed 2013-2018 Six Year TIP continues to evolve, staff will coordinate with the Finance Department regarding the city's ability to meet local match grant requirements. STAFF CONTACT: Neil Kersten, Public Works Director; Steve Worley, Senior Engineer— Capital Projects ATTACHMENTS: 1) Potential TIP Projects List, Unfunded Projects List � � �O �O n 00 p y�j � 1� M N O � � 1� O � � � � � �O N � pp �CJ 1� � � � M a � � O N � O N �D O N � l!� � O � a N (�O � Q 00 O (h � � l!� Q1 N N N � V 00 � � � � l!� � O � a � (h (O � N (�O � Q 00 O (`7 � � V �CJ � l!� Q) N N N � V 00 I� Q1 (h � � 0 00 00 (O V N N (O �r�j �CJ l!� O �CJ N � � � N � l!� �O � (O 1� � y i0 i0 Q i0 i0 � C1 W H m � H C�1 � H H � L N d Q a d a � 0 � � y � � � � a�i y � � U ai � y w U y LL � U N •0 m U LL O LL •0 U U � � N 'O V O L L L L a a a a + � o o � m p � co co � H 00 � v a� � � U C 0 0 � N � N N C a V � �O °� ri � ° � � U N � � O � � O V (O �,FN l!� l!� fl- � p � � (4'- (6 0 � >.N d N � � � O � � W W � N � � l!� a � N a � � N � �O N fA a E � O a N N Q � _ �O T � �� '6 +' �U � > m U � �a � � � _ � � �� O N � jp Y d O O U O � L E J Y o E " m ao `o —'''� >. � ° N ° � � L y � � W G) � � O 0 N � Y m � a� o ++ � � L N � a'� .-. f6 a� �in a I� Y m m � a� � N o �, O � � � C � �' _ � +' Y a � *' m � o � �3 � ,� 3 U o � °' L vi � ° rn � O Y °r V � y � � � � � � y � � -o � a " ' u�i o ° Z Q � �(a � � a o U *y'' N � '' f4 L � - � ++ � � � ,� C N � c� � � a � ~ m � � � o � � � °- � Q ^ m � �° � i� ° � � �a ++ .-. s �' 3 —'' o � 3 � � � �* o �� .__�� _ � �' m N C � o U L a �, V m y N � Y c� � � o �w� = � � a � � � � p 0 m � � a��i°, T... � U rn rn a�? a � �� Q � � N � � m j 0 �� > � �L � C1 � C � � � � a y m >, T ch �� N � � � � � �° � f6 � � f6 �° .�� L � � � m � w � N � � a� � � � � O � Y L � > � � `�v, � � � � � �� oQ � � � '- � � = o � w o � ��o N � �O fn W N � fn o -° 2 N N � m o � o� o d � � o w c� c� a�i a�i m cq o w � a � 'o a m U d � � U d � Q � f3 N O � �O 00 Q) O �CJ O M � �CJ � �CJ Q1 N N O M �CJ � N 00 � M N N M N N � n M N � � N N � O N � O N �D O N � � (NO o�i � 0 V ap 4�'J Q N V �O N N O p� Q1 N � � � � � V (h 1� (O O (O N Q1 � l!� N N � (�O n N � � � � V � N N � N N � � a � (O � n � V ��CJ � y i0 i0 i0 i0 N � C� � � � � L L L � � c � w a � w a � w � -a � -a � � w a � � � U N °� U N °� U O �i O �i O � °� U � °� lL � �o �o �o �o L L L L a a a a a 0 u�'� � rn u�'� W � vi � N � N p � N -6 N � � C � � � N N N N z l!� O (O >+ 0 (`") C � � V N � � Zi N (6 ` N � '6 � �c� f/1 � (p y p N L � O 0 O 0 � �,vi N O H � 0 a 0 m � 0 Y � � � � � � C � N � N'� N '` � � � �.0 d � � �p N N O � � -a o a � W O a N � � O N � N a i/l N i/l � (`� � a N N � � N Q V �O ._ ._ � N �U �U � w w N � U a � N C �,a N � � � L O N� Q � � � � � O U � � L � J � � � ... O O 0 � T'� � N � � m � � N N Z � � � � N �, g U m 3 m g � m a� �tS E > �n c �n o^ � . � � � � � w rn � � N a ?> m > m d � o a `o � � a � � � � ` a�i � Y T Y � N U U a � � (a � 0 C � � � tll � tl1 � � � � O � O � Y � Y L ~ � �� Q O� � � (A � N 0 N Q � � � � � p � +7+ N m � � � � � 0 N � Q � Q fn cn e» � � � �� +� +, � � �� m � i � � a o � �+ � � 'o � � 3 � � H Q +� f6 � T � Q � � - fn �'� � _ � L L L Y � N ,L..,a ,� � � a�i C� c6 E O � a� �' � �� 3 � m Y *' � N �� CU � � � � � � � � U `� - � � � o o Q o � � � � � � Q � � 1�1 � 00 � Q � � Z o `� � � m a�i° �y � v°�i Q v°�i �°- m o ' w � a '� ^, � � N � � a� � � �6 Y � �6 `�U �� .Q- �, m � m � � � m 0 �N �w C`1 � ch 0 ch aNi p � � �' � :� �� O o � o � � >' � w t s �� '�a � � � � y � co a � O � � � � � � � � +, Y T � Y � m YD � � � o � �� :� C1 L L d L � � � N (6 i�p N Tw �O d0 0 � m oY m �' in rn m m� a` m � {�� d �n a a�i ° co a a�i m r� a o } ao a Q o � a � m U � c� rn � +�+ � 1� �O � Q) �O 0 Q) 1� n O M O Q� � Q1 n O N � 1� O N Q) �O � n M M � � � N � N n N M � O N � O N �D N W n Q N N 1� N N N N � N � � N � � � � 0 � 1� 0 (`") M N � � N � � a M l!� O) N M O� � � Q1 � O N � N � c`� M � � � � y i0 i0 i0 i0 � V H � H � H H c � w a � w a � w a � w a � LL fn V � 'O V y �O V y �O V = �O L L L L a a a a a 0 � -p N O (O V � � (`� N � N (`� � N � � U C N � N C z CO C CO I� I� 0 E � O N O I� � � V (h � � N N � � N � � �U � N N � (`') � � O � O O O a � � � � � a N N N�� N � N d .` � � U m � a o a 0 o a o a o o cNO N �a iri c� � a � a� � Q � .V �� U w � > � U a t � T� ++ N � � � � f6 O O � � �e N � � � � E J � � o T� � V � N � N ^ tll � 0 '6 O � Q C �1 � Q C Z Q � (6 � O O N V � ° � � ' � - m � � a Z � � � � � �n � U Y � v, � N Y � �' � � O a � a Y N 3 0'' Y U — U � m o �, L m � �i � � � aUi� v� Y � L � U � c .� o 0 o � � fL6 N +�+ � C � 'v� � � �' � � m � � a� f6 > fA � a � ++ � U +�+ fl- C� � G 2i ~ � � L � N C ^ � � C .L..� i � �� (� � � T U � -6 .� N � U � o O o C O � 3 m ��°�-'� I� � � a�i U .� �Z '� � m a�i>, W� O � N � � Q V � Q �• a•- � � �tU �� Q- � o � �� 1 � �� w t> > ch W N T,O � � o c� �� /�. N Q cp � � � � ++ � f3 N �a „=�� k � � � y � � m � a� rO � O � � a� � (�j •y i N ' T i � � i L 0 N w�� N '.� � Cy N Oi •� C tll O +� jn C �O U O � 0 G p � a � 0 p m � p �L � a O N O � d � d � Q U � a � � a � � a > U a � � V +�+ 00 00 Q) Q) 0 1� Q) � �O M O M M O O � O) �CJ � N 00 � � � � � M � N N � O N � � V uM'i p 0 N n N N c+j t"> � � � � � N 00 � 00 0 � N (`") Q) l!� 00 N N N N (`") M V � N 0 � � � W � � (`") � N N N (h � � V u� � O o pNj Q�j Q 0 � O O N � � M O N � y i0 i0 i0 i0 � V W H W H � H H c � w a � a � w a � w a � LL � U N •0 N •0 U N 'O V � �O L L L L a a a a a 0 � O N -6 W � � V � V N N � c � � � � N � O l!� (`7 i 00 N in z N O I� O N C � a V v � c�i '� c�i 3 � � � '� �� o � L � o o � o v°�i ''N a� � o o u� u� � � � � � � � °' N Q ��°- � � >.N a � � � � m � � o a � W O O � a � d � N a V f/l N a E N N N � �O � � N �U — L > � �N U'o L � �� l!� N � � l!� N E.� C (O N 0 � O (6 � N J � � � E E >,.5 `o � N >, N N ° a� w Q � m � � � o o � � N � E � a� t � � 3 � � �a `o � f� rn � � Y � � Q � J ' Q Y �o a � ++ m � Q � � � 3 U ° t+�' o a vi � o °, � Y U r � � � � � N � �- � O � � O y = a�i J a�i ,*y' -0 3 Q � •L T O O O � N � U �� C � J � (�p � a ° +� � � � f6 � T c�i � °- ~ � c p m > m ±+ � � w� � 0 Z o = o U �� +�+ v°�i .__�a� U � � 3 � � c�n � � o � � �� = � 3 � N � ° � p ' � `° �c6 `° � N ' N a.w �,... _`� � a i �. a � a� � � N U � Q" � � t� C � � m 0 m �w � t> > C � i 0 � O ch u� � � �� y � � � � N � Ea p C L � � V � � o � y � a� O � � � � U � U N w � V O � U � � U L U � �� `� �� 3 N '�° N T w �O fn W N C� � N m o � a m o � o� o {,� � � � �, � � �, a m d m a o v a o in a a� ° co a � ° � � U � U � � Q U � � Q � +�+ � � � 0 00 00 0 1� O 0 �CJ 00 0 1� � M 0 a � M a 1� M Q) 00 � � � � n a �CJ N � � � �CJ �O � � � � N � � O N � � a r� rn u� rn o � � (O 00 N Q1 p � (O O � O � N (V t"> � � � � 0 N 00 � N Q1 Q � O � � I� 00 N � � � � � � � N � N O N N 0 M � I� Q) N V 1� N � � � � � � O N M O N � y i0 i0 i0 i0 c � a � � � a � � � � � � a � � a � � a � � a � LL fn V y 'O V y �O V y �O V y �O L L L L a a a a + � � � � m H � vi � co � � � o m (O l!� - N I� in Z co ao m co c� � o u� ao � m a V � ri � � v ° � � U N � � p N T l!� O �j � � O � (6 O O � � � � � � � � N�N N >, a � � � � m (n � o a � a � � m � N a � Y � �� p � N U � m � U � t o ° -O �„� N � U Q N� � O � � � N ��e N � a Q � r � J ' m " � � T� � o o � � N .O 'U � 0 d N � � � O � N � > � > C N � O C � � � .� � � a � � ��a � � 1 - � � -p O � � 0 O � � � a � � ++ � N N = � � m a 3 U a �' � O aNi � � �' � o � — � cq L m +� a °� L � L C G� � � ._ � N (/� � C � � � Q � � O p �.�+ � � L � � Q � � d �` +�+ � � � � � � 1 > � C (n � � m Y � � a Q � Q � V � � m �$ � � N .L..� L � � � � � � V �� d � � C � U U � � °� •V �- � c°� �� C a_Ni � � 0 ,S '� o c (a . � a� � � -a '' �� o c � •- � `t U . �,� F� � � �� p y � � � E r �J 'L � � � � E p `° ��. r- t� Y � o � � � � - ° a� Q � � � �� 3 � � � � E a f� y � � �O +' � � � o f6 � � � � `4� :� U • ��j U L • ��j U�O N 0 � p > � � '6 � > p N � 0 7/\ � O d N v� d r� a a�i ao a a�i rn a � o a a�i a m � � � � � � U N � � +�+ O � O O 00 � � 00 p � � �p �CJ � � O �O N �O �O Q) � � 00 � � M Q) N M �CJ � � � � � O) M � N � � � 0 (h � (h (h �rNj �O � l!� p O (O � N N l!� N N (`") � � � N N � � 0 � � � � �rNj �O � N (�O � � ��CJ O O �CJ N l!� N l!� l!� � p N (`7 1� N � � � � 0 �r�j N �r�j �r�j � �O N N �j N N �,j o � � O N � O N M O N N � w w w � � 'LS L N N � m ~ m N N ~ ~ N N a LL � U O LL O � � LL •o U LL O LL O � � •o U N •o L L L a a a R o o 'n � p ° rn in `4 � � N � U � O � O in z O p � � N U c�i - o a � � � U N � O � O �j 0 T H � 0 0 � � � � � � N N'� N >.N d .` � � N U O a � W O O N � � � N a � �6 � a�o o �� m �6 L a'� � o � �a � m � � N N (6 O N ��e dO O � a L E J c� — "' Z � �.� m L� p ` N � y�-+ � � Q � O � � � j C Z � � � > �'O V � m O fl- a ° � cn � +' a� � a�i O � Y U � -a � ++ � C m y � � o � � O a i o $ T L V r f6 � � o +�+ � � Q Q � � � � a� o Q � � � +r fq c� � m � a�i �� m � °� i � a o � � � V � H � � � Y � � � � w� � � m � �o U Q �� U � m � � � � � �� LL N � 3 � '�o �� Z ° m � o � � � a w �� o m `° � Z � m i � �,U � Q � Q � m o Q � �L �v f6 °� E � � o � m `�>. �. N O � O � Y ++T � �a � � � -o O a � (A � �a � � � > � � � � Q � a�i O � rn m� � +' Y T � Y � 3 > m µ� C1 L U � L LL . � v�0 N � � � i � � 0 m 0 jA � � p N � (6 0� O a � a 0 O N a � O m a � d N � N U ER N d' = N d' � O +�+ N Q) M N O a � u� � M N N � � CO V � � p N I� m � N � � � � � O O r � � � N � � � N � O � M O M N N � o � � O '° N N � N r � O � N � N M � � � O N N N � � y i0 C V ? � c � w a � � � U N � lL � �O L a o m f4 � N � � N -� � vi � � U � �CJ N N N z � n � a U °� o � c�i � (p U N � � O O � L � O y O T vi � H � � p � � � � � � Q � N�� N >.N d � N � N m � � o a � W N a � �� d N N � a � N a)� - � N•- (4 �c� N � a�i t w R �a �' u� a`� O � � c o m � �m J � ^ � E �,.� `o � N o � N N Q � � o m� � E � � �N a � °� `o � a Y � � � � N a � a�i � o � o N U� N � � � Q O � y � Q 7 U � T R t � m ++ r„� � a � � � o H Q +' N - � � C V �� N .�� V N � �o m � 1� � M N a>, W� O � � �w U �� r 'L O � �� v � � � y � �a O � � U N w � � �� U 3 � '�° N � o N � � r^ 'o m o � o�, ° V1 d v a a�i ° a `° � N d' Q V City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program Projects w/No Currently Identified Local Match Within Existing Resources Dollars in Thousands Project Name Description iotal Cost 32nd Avenue-Evergreen to Best Reconstruct to 3 lanes with curbs,sidewalks, bike $1,683 lanes and new stormwater facilities; Partial preseroation related project 8th Avenue Phase 1-Carnahan to Reconstruct to a 3-lane section with curb, $2,963 Havana sidewalks, bike lanes and stormwater facilities; Partial preservation related project 8th Avenue Phase 2-Park to Dickey Reconstruct to a 3-lane section with curb, $4,259 sidewalks, bike lanes and stormwater facilities; Partial preservation related project 8th Avenue Phase 3-Dickey to Reconstruct to a 3-lane section with curb, $3,861 Carnahan sidewalks, bike lanes and stormwater facilities; Partial preservation related project Appleway Extension-Evergreen to Extend Appleway Blvd.with a multi-lane facility $17,381 Tshirley including curbs and sidewalks. Appleway Extension-University to Extend Appleway Blvd.with a multi-lane facility $14,729 Evergreen including curbs and sidewalks. Barker Road-Spokane River to Trent Reconstruct to a 2-lane curbed arterial with $6,136 sidewalk and stormwater facilities; Partial preseroation related project Carnahan Truck Lane-8th to City Add southbound truck lane to roadway; Partial $5,034 Limits, preservation related project Euclid Ave/Flora Rd-Flora, Euclid Reconstruct to provide a 2-lane,shouldered $5,675 to Euclid; Euclid, Flora to Barker arterial, new stormwater facilities; Partial preseroation related project Evergreen ITS Improvements Traffic Control Systems Upgrades for $708 Evergreen(Broadway to 16th) Evergreen/32nd- 16th to 32nd, Reconstruct to a 3-lane section with curb, $6,045 Evergreen to SR-27 sidewalks, bike lanes and stormwater facilities; Partial Preservation related project Park Road-#3-Sprague to Reconstruct to a 3-lane section with curb, $3,376 Broadway sidewalks, bike lanes and stormwater facilities; Partial Preservation related project Park Road#4, South City Limits to Reconstruct to a 3-lane section with curb, $1,761 8th sidewalks, bike lanes and stormwater facilities; Partial Preservation related project Pavement Management Program- Annual street preservation projects per PMP $24,000 Arterials Pavement Management Program- Annual street preservation projects $12,000 LocalAccess Pines Corridor ITS: Sprague to 16th Traffic Signal Control System for Corridor $785 Saltese/Sullivan Traffic Signal Improvements to Intersection, Install Traffic $250 Signal(In coordination w/Spokane County) Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Wednesday,June 29,2011 Page 1 of 2 City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program Projects w/No Currently Identified Local Match Within Existing Resources Dollars in Thousands Project Name Description iotal Cost Sprague/Barker Traffic Signal Install Traffic Signal $457 Sullivan Road North Extension Reconstruct and widen the Sullivan Road $55 (Bigelow Gulch) extension north also known as Bigelow Gulch Road to a 4-lane roadway with 8-foot shoulders and a 12-foot two way left turn lane. Trent(SR290)-Del Ray to Barker Widen Trent from Barker to Del Ray to $532 Turn Lane accommodate Turning traffic movements Bowdish Road, Sands to 32nd Reconstruct Roadway as 2-lane section w/curb, $3,430 sidewalk and new stormwater facilities; Partial preseroation related project Totals: $115,120 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Wednesday,June 29,2011 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 17, 2012 Department Director Approval: � Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information � admin. report ❑ pending legislation AGENDA ITEM TITLE: Review of 2012 Safe Routes to School Projects — Local Match GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: June 28, 2011; Adoption of the 2012-2017 Six Year Transportation Improvement Plan (TIP). October 25, 2011; Adoption of Bike & Pedestrian Master Plan; Info RCA on March 13, 2012 Council Packet; Admin Report on March 20, 2012; Approval of project list on March 27, 2012. BACKGROUND: On January 24th, 2012, the Washington State Department of Transportation (WSDOT) issued a 2012 Call for Projects for the Safe Routes to School Program (SRTS). The goals of the SRTS program are to address pedestrian and bicycle mobility and safety near elementary and middle schools. The program is funded with a combination of state and federal funds, and applications are due Monday, May 4th, 2012. There was discussion at the March 27 council meeting regarding the city's ability to provide matching funds. As was stated during staff's presentation, a local match is not required. However, preference is given to projects that include a local match when ranking projects that are equally scored. Education and enforcement efforts by the schools and police department that are performed in conjunction with the proposed improvements count as `in-kind' match. The school districts provide an estimate of the education curriculum and implementation cost that they would incur, and Traffic Patrol Sergeant Mike Zollars develops an estimate of the enforcement costs. These costs are included as `in-kind' match. This `in-kind' match counts towards the local match on par with local agency funds, but additional City provided matching funds for the engineering component would strengthen the project application. Based on a review of the city's ability to provide matching funds, staff has come up with the following recommendation for providing matching funds for the 2012 SRTS Call for Projects. 1. Bowdish Rd. — 8`h Ave. to 12th Ave: Estimated Project Cost: $490,000. Proposed 5% match: $24,500. 2. Park Rd —Sinto Ave to Indiana Ave: Estimated Project Cost: $456,000. Proposed 5% match: $22,800. 3. Park Rd — Marietta Ave to Buckeye Ave: Estimated Project Cost: $144,000. Proposed 5% match: $7,200. OPTIONS: 1) Consensus to include a 5% match for the SRTS grant applications as presented, or 2) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Consensus to move ahead with a 5% local match on the three Safe Routes to Schools projects as presented. BUDGET/FINANCIAL IMPACTS: There are sufficient resources in Funds 301 and 302 (Real Estate Excise Tax revenue) to provide the local match for these three projects. STAFF CONTACT: Steve M. Worley, PE — Senior Capital Projects Engineer Neil Kersten, AIA— Public Works Director ATTACHMENTS: Excerpts from WSDOT website on Local Match for Safe Routes to School project applications. Safe Routes to Schaol Overview V1lebinar 2012 Participant Questions and Presen4ers Answers: Q:Wrll we be able io gek a copy of ihe presentaiian at a later date? A:Yes,the wehinar will be posted online(Encluding audio)wikhin the next week. Q:Would a project ihat provides safe access to schoal bus s4aps be eligible,eve�if it is ntore than 2 miles from a school? A:The program is not(or school bus improvements. Q. For how lang are quarterly reparts go�ng to he necessary?One year? A:Quarier�y reporting is necessary for the duration of lhe project. Q How many days are tallies reqirired for? A:Sludent travel lallies should be caunfed on lwa d�ys,preferably on a Tuesday,Wednesday or Thursday. The Eally€arm includes information about how to collect the data. C�: Our agency TdP has a calchalE"Sidewalk Ongoing Program"lina item that funds niultiple projects�ncludinr�SR�S each year. Does this comply,or must our SR7S project he individua#fy listed? A:The preference is for the indi�idual project tp be listed in Ihe TIP. 4: Is there teci�nical assistance availab4e to put together plans,maps,applicaiions,etc.? A: [t is up io the public agen�y to develop ihe Safe Routes to Schaoi grant applicaiion, bui technicaf assistance is availa6le to develop walk rou3e maps, o:regarding khe(ed�ra4 staiemeni abouC drop-off and pick-up,is it okay to make a big effort to improve student arrival and deparlure�rpCedlire5 with thp r�Qa1 of im�rqvin�peCi 58fE:ly ne�r thp sr..hnnl(rathPr than driver r.nnvenianr.P?) A: Improvements for pedestrian safety are consiskent with lhe purpase of the program. Q:What quafifies€or"in-k�nd?" A:Any project expar�se that is paid for 6y the applicant can be considered in-kind. Q: For mixed use irail proposal,would we include speed and volume for the roadway parallel to the trail? A:You can inelud�that infQrmatipn far Ihe adjacent roadway-or for a roariway the trail may be erossia�g-and elarify in the applicaiion. In particular, provide informatiora about the roadu+�y that the children wouCd have to walk or�tvilF�no trarl. Q:Gan si�ff iime Eo coardinaielimplen7ent prajeci be included as n7atch? A:Yes, buf you may need Co eonsider the issue of ongoing cosis. Gonsider praviding information aboul Mow fundtng for the posilion wauld canti�ue. Q:if Ehe�roject is�?rr�vidinc�siciew�lks Ihal mi�ht reqUire t1r�'in�c�P imprpvpme�ls(likQ�ipinr�a rlitr.h),is thP�lr�ina�e element eligible as�ari of the whole project? A:Yes,exp�ns€s such as drainage that are required to consir�ct a sidewalk are elig+ble for finding. Q:Would the l�ocal Governme�C Agency have io maich the funds that hecame a�ailable? A:There is no match requirement,�aut preference will be given to pro]ec�s that provide a nratch,There is na minimum or maximurt�amount intiieated far match. Q: Is there Tech Assistance provided in the comp�eting applicaiion? Far example, i wcrrk far a non-profl and will be partnering with a school,but we do not in2�ve ihe experCise to compleie detaiis about an infrastructure project-maieriaEs used,eic. A:Projecis wiih an infrastrueture component shauld invlude a partnershlp with the city,caunty nr state thal has jurisdictlan for the t�r�pt Inr.alinn. ThPSe��rtnPrs shn�il�l he ahle to halp nhtain the aeeded infarmation. Q:What daes VMT starrd for? A:VMT stands for VehicFe Miles Traveled. Q:Can enforcement include activities outsida of lauv enforcement? E,g.scf�oof sfaff handing reminders o�safety rules to parents saw breakir�g rules. A;Yes,ihase would be eligiYafe enforcement activities. Q:Are N�ighbprhood Gr�enways considered Safe Rout�s to School? A:Yes,they can be a part ot a Safe Routes ta School prajeci. Q: Is there no way ta know ii your project has heen selecked until June 2013? I thought I i�eard something about Decembsr... A�Ap�liC:�nis will nnt Ecnnw ii their�rnj€�r.t has hean sPlected irnti!th�y receive an award letter. The award letters are scheduled to ba sent in June 2013. On[7ecember 15`"2012 WSDOT will submit a�riorilized list of projects to ihe legislature far their consideraiion. This wi�l provide infarmaiion a6o�t the ranking af ihe projecls based on Ihe review pracess. This is not an indC�alian af funding, The legislature has ihe autharity lo change the order of ihe fisf anc4 will determine how far down ihe lis4 Ihe projecls will be funded. Q: If our project includes srdewalk construction can we also inc�ude funds for on-street parking? A: li a�e parking is to he used as a separatios�t�etween the sidewalk and the travel lane li�an yes it is eligible for funding. 4:1Nhat is the likelihaod a projeci geis awarded if il daesn'C have a{ocal match7 A:Local malch is not a requirernent. ProjecEs ihai do na1 include a match are el�gible for funding. Q:Please give us an example of an enforcemersl projecl that would receive full paints. A;That ws�ulc�depenti nn thP Pnfnrr.emPn4 relatec�prnhl�m id�ntitied in the application. Applications wilh proposed enlorcement efforts targeted ta address an identified prablem wouid be more competilive for funding. Q:Can we write a grani for multiple items in a single g-ant request? A:Yes,lhis sho�ld be based on the walk and bike io school needs af t�e school(s). Q:Our projecis have several partnerships between difrerent agencies,should we include letters of support of inerrsorandums of understanding In our applicalion? A: No,please do not prov'sde unsolicited supporting detail. WSDdT - Safe Rotstes ta Schaol Fundii�g Call for Prc�jects Fage 1 of 4 � � Washington State �epartment of Transparl�tian Call for Projects � Safe Routes to School Funding On This Pac�e Open, Project Proposa[s Due: hlay 4,20J.z . Applisation + Program Contacts • Program Criteria and The goals of the Safe Rou�es to Schoal Program are to address pedestrian �equirements � Applitatiors Revlew Criterla and b9cycle mobiiiky and safety near schools. The fiollowing provides . Studer�t Travel Tally Form details for the Safe Routes to Schoaf program. • Federal Project Eligibility Overview W��1tic�x' The 5afe Routes to School Overview Webinar that was conducted on Marc� ist was recarded and is available here for you to dawnload. In addition, the questions and answ�rs log from the webinar is also avaiEable. If you have �ifficulty �iev+�ing the webinar ar additional questions pfease contact Charlotte Claybroolce at 36a-705-73DZ. Purpo�� The purpose of the Safe Routes to Schoof program fs to increase the number of children walkRng and biking to school safely. Eligible projects may incl�de three elernents; 2. Engineering Improvements 2. Educatian and Encouragement Activities and 3. EnForcement Efforts All proj�cts must be witi�in tw4-m�les of primary or middle schools (K-�}, App�FCations * Online Application Form or • bownlaad: SaFe Routes to Sch�ol Application Form (doc 81kb) The application shall be submitted online, as MRcrosoft Word documents or Adobe Acrabat pdf file and incfude the follawing to be considered: 1, A completed and signed 5af� �outes to Scho41 Application Farm. 2. Cornpleted Student Travel Tally Forms �o�Target School(s}, 3. A School Walk Route Map or Plan 4. A one-page project �esign conc�pt or plan sheet, showing project location and cEesign details. Please da nc�t �nclude pictures, letters of support or other unsolicited supporting detail. ��.�tar��itt�l �'roce�� Applications must be reteiued by midnight May 4, 2012, i Appiicati��s must be subm9tted either by: • Online A�plication Farm {requia-ed attachrnents must 6e e-mailed} vr • �-rnail with campleted applieation as a P�F or Word Doc attached (paper submittals will not be accepted) Send to hlpgrants@rrrsdot.wa.go� � http;/1�rww.ws�ot,��a.govlLocalP��ogi°ams/SafeRoutes/Ca11ForProjects.htm 419.12012 WSDaT' - Safe Rout�s to Scliool Fuzidi�ig CaII for projects Page 2 of� PR{]GR/4M CO�JTACTS Charlatte Claybrooke at 36(}-705-7302 ar claybrc@wsdot.wa.gov OR Region Local Program Engineers RROGiRAM CRITERIA AND REQUIREMENT5 �lic�ibl� a��licant5 All �ublic agencies in Washington are eligible to apply. Proposed infrastructure projects must be in the local Transpo�tation Impra�ement Plan (TIP} or in progress for being added ta the TIP and be able to comply with t�e general federa] eligibility guidance. Prajects that include a construction eleTnent will be given priority if they can be cpmpleted by lune 2015. Ft�iic�i r�g The actual amount available for award is subject to change pending congressionaf action. 7he federal program has guidelines that call for n4t less than 10 percent ar�d not more than 30 percent of funding be used f�r non-inFrastr�ucture-related activities. The SRTS Prograrro is a reimbursement program f4r cost incurred, It is not a "cash-u� �ront" program, Costs incurred prior to WSDOT project approval are nat eligible for reimbursement. M�tch R,�c��iiJ•ement While match is not a requirementi, preference shall be gFVen tv projects that prov�ide match. Projects are to be submitted as complete projects and fully funded. K'�•��r��rii IZL'C{Lil�`�liiC:llt� Agencies that are awarded funding must be prepared to c�rr�pfy wEth the fol�owing requirements as part of their project. 1. Program recipients are required to repark q�arterly on the status of the project. 2. Program recipients are required tv submit compl�eted post project Student Travel Tally Forms for target sthool(s). 3. Grant re�ipients shall comply with the state cultura! resource requirements outlined in Executive Order 0�-05 and general federal efigibility guidance. E�cd�7ples of t�i� 'i�f�r�� I��c�tiir�r� �I�n�ents (1) Engineering Trnpro�ernents Improvements that reduce patential pedestrian and bicycle conflicts with motor �ehicis traffic; reduce traffic vofume araund schaols; and/or establish safer and f�lly accessible crassings, walkways, trails or bik�ways. Prajects may inelu�e it�ms sueh as: • Sidewallc improVemenks: new sidewalks, sidew�lk widening, sidewalk g�ap closures, sidewalk repairs, curbs, gutters and curb ramps. • Traffie calming anci �p�ed reduction improvements: bulb-outs, speetf humps, raised trossirags, raised intersections, median refuges, narrowed traffic lanes, lane reductions, roundabouts, full- or haff- street c�trsures, automated sp�ed �nforcement and variable speed limits. • Pedestrian and bicycle crossing impravements: crosswalk markings, raised median refuge$, raised crossings, traffic control devices (including new ar upgraded traffic signaEs, pavement markings, traffic stripes, fiashing beacons, bicycfe-sens+tiue signa! actuation de�ices, pedestrian countdown signa1s and pedestrian activated signal u�grades), and pedestrian and bicycle lighting, + On-street bicyc4e facilities: new ar upgraded bicycfe lanes, seperated bike lan�s, bicycle bflule�ard �reatments, kraffic signs and pavement rnarkin�s. • Off-street bicycle and pedeskrian facilities: exclusi�e muiti-use bicyc1e and pedestr�an trails and p�thways tha� are separated from the roadway. • Secure bicycle parking Facilities: bicycle par�cing racks, bicycle loc�Cers, designated areas with safety lighting and covered bicycle sheiters. http;l/w�v�v.wsdat.wa.gov/LacalPrograms/S�feRc�utesfCallForProj�cts.htm 4/9/201� I WSDOT - Safe Routes to School �'unding Call for Projects Page 3 of 4 • Schoo[ walk ar bike route inventory of safety features and hazardous laca�ions. (2} Education and Encouragement Efforts Teaching children about bicyc[ing and wafking safe�y skills, the health eFFects of walking and bik[ng, the impact to the �nv(ronment, the broad range of transportation choices and e�ents and activities uti[ized to promo�e walking and biking to schooi safely, Projects may inciude i�ems suc� as: • Implernentatian oP educationaf curricu[a in the classroom. • Distribution of educational rnaterials. • Pedestrian safety field trl�s. � Implementation of a walking schoal b�s or bi�Ce train where students walk or bike to school in groups with aduft super�+isian. • Update and distribution of sc�ool wallc route maps ta students, parents and staf�. • Bicycle safety skills educat�on classes. • Celebration of Walk and/or Bike to Sc�oa[ Days, • Other events and activities such as: school assemblies, mileage clubs, etc. (3) �nforcement �ffarts Ensuring firaffic laws are a�eyed (including enforcement of speeds, yieEding to pedestrians in cross€ngs and ' proper walking and bicycling behaviors) and initiating cammunity enforcement activities. Projects may ' include items such as; • Establish an adult and/or student erossing guard program, '' • Additional law �nforcement or equipment needed for enforcement activities, • Pedestrian sting operations, • Vehicle speed feedback signs, • Neigh6orhood watch program. • Photo enforcernent. APPLICATION REVIEW CRITERIA All propasals will }�e reviewed to ensure that they are complete and eligible for funding, The WSpOT Safe Routes to Schools Ad�isory 6oard wilf evaluate the proposals and rnake recammendations. A s6te visit will be conduc�ed by WSDOT staFF prior to fina[izing the list of priorities. A prioritized list af projects will be submitted �o the Go�ernor's office and the legislature by Dece�nber �.5, 20�.�2, to select projects for funding. ' Award announcements are expectect by lune 2013. The following criteria will be used to evaluate the project proposals, 7he ranking criteria are expressed numerica[ly, with 5 being the highest and 1 being the lowest. , (1} �ngineering Imprur►ements ' How well the project has or will: reduce potential pedestrian and bicycle conflicts with mator vehicle traffic; reduce trafflc valume aro�nd schools; and/or establish saPer and fully accessible crossings, walkways, trails or bikeways consistent with WSDbT Design 5tandards or the AAS}�TO"Gufde for the Planning Design, and �peratian of Pedestrian Facilities" or"Guide for fihe Development of Bicycle Facilities"? 5 Pts = Substantia[ long term sol[ation based on identified deficiencies. 3 Pts = Moderate [mprovements based on ident[fied deficiencies. � Pt = L.ittle or na impra�ement included in the projeck. (2} Ed�catian and Encouragement Efforts How well �he project I�as or wi[I teach at�out the hea(th and enviranmental benefits of waEking and bicycling, bicycling, walking and/or driving safety skills, the broad range of transportation choices and pravide events and activities utilized to promate walking and biking to school safely? , 5 Pts = Substar�tial long term education and encouragement so[utions such as policy changes ', or the adoption o��urriculutn fi�at will cantinue after the project is complete. ' 3 Pts = �ducation and/or encauragemer�t efforts in the �icinity of the project post construction period only. ' I Pt = Little or no education or encouragerr�ent included in the praject. ' httpJ/www.wsdot.wa.go�/LocalProgramslSa.feRouteslCallForProjects.htm 4/9/2012 WSDOT - Safe Routes to School Funding Call for Project� Page 4 of4 (3) �nforcement Component �ow welf the project has or will address traffic saPety and help to increase ti�� numb�r of children wal{cing and bilcing to school safely? 5 Pts = Substantial long term enforcement sofutions based on identified deficiencies. 3 Pts = �nPorcernent efforts in the vicEnity of the project post construction period anly, based on identified deficiencies, 1 Pt = LiE�le or na enforcement effor�s included in the project. (�} Implerr�entation Is there a strong partnership among lacal agencies that will facilEtate campletion of this project on tfine and on budget? ', 5 Pts = Clear, committed multi-ag�ncy partnersh€ps. , 3 Pts � Minimal �nultl-agency par�nerships. ', 1 Pt = No established partnerships ar partnerships to be established after award notificatian. ' (5} IVeed ' is there a high need or potentia! impact based on (f) pedestrian/bicycle co[lision history, {2) potential for ', VMT reducti�n (as determined by existing rr�ode choice and the number of children that live wi�h-in two ' miles of the target school(s}), and (3) the percentage of low-income children served by the schoo! (as determined by the perc�ntage af children rece9�ing free ar reduced cost meals), 5 Fts = All three categ�ries of need are hig�. 3 Pts = At least two categories of need are hlgh. 1 Pt = At least one categary af need is high. Copyright WSDQT OO 2012 http://www.wsdot.wa,gav/LoealPrograms/SafeRauteslCa�lForFrojects.htm 4/912012 ' CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 17, 2012 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information � admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Regional Animal Shelter GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: The City of Spokane Valley has contracted with Spokane County for animal control services since the City's inception. According to the County, the current facility is not an option for the future. The County ballot measure to purchase and renovate a new facility was not approved by the voters. The County is proposing a non-ballot option of purchasing an existing building utilizing existing revenue sources and forming a regional system including Spokane Valley and the City of Spokane to help mitigate associated costs. Council directed the City Manager to have Spokane County provide answers to the questions Council has regarding this proposal. The County has provided those answers and they are contained within this presentation. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: The County has indicated that the City's up front share of capital costs for the new building would be $990,000. Other long-term options range in cost from $45,000 to $66,000 per year. The County has estimated that these capital costs could be mitigated by savings in operational costs. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: PowerPoint, Questions Sent to County, Answers provided by Commissioner Mielke. � � N a--+ r � � �� „_ o — � � N � � ■ � ^ � � � � r � � � _ , - - � .� ■� � �..L � a � � � ._ � � �- � � a • — � � .o � a� � � � � � � a� � � _ � � 0 . � � � � � � � � a' �� o �� GO+ y l^ N L � � � c� , �+ � O � � � v � � a� �— � � � � � i c� � � s o � � � — dJ a--� U dJ 0 � 0 4 � s � � � �, cn � � � � � � � cn � ,0 �1 a--+ c� � � � s o � � � � � � °J ._ u i� � � Q � S as.., a--+ V i � � � � � � •— � U � � •� O � � aJ �, O '_ � '— u dJ dJ �, `~ — +-+ s s i � �� ' � � �> . +.+ +.+ � cn � � 0 � � O � � � — c� v � '_ � •— � � � p � 0 � O u •— •— — � � U � � � �n c�n c�i� � �1 � � � •— � � ' s � � � � � � � � � o � � � '_ '� a� U � � U a� O � .— � p � � � � � � •— •— — �n � � � � � o .� s a� �n � • � � a� — � � •- � � c� ._ . � � c� � � a� � � � � v � i � � � � i � � .— cn O � � +�-+ � � '— � � � a--� `� � � o s O � � � � .� � � � 0 = � U �, �, •— u S � � a--+ cr� �' aJ cn O � � •� O aJ � � � .� � � � — � � X � �1 � � � O � � � ova� � � � a� a� � � � � � �+ s � � s u U p •- - � aJ �+ aJ O � O � aJ � � � c� 0 s ._ s � c� � o s � c/� c� > u � � � � .� � � U � � .�. � .�. - � - M W � � � � � �•• L � � Q 0 � � � � � � a� � � � � � s � � O � �, ,� � }-' •— � � cn 4� ._ � � � 4� � � 4 — � � L — 4� � v � � � � � — > '� � � .v � � � 4� � cn — � � 4� — > v �' •— � � �+ � 'v � � � U � c� � O O � � '_ v � � � � ._ �„ a� p � � � � � .— sa� � � •- � Q o � � s v� � � � � � � �. �' � . � s •� � O � `� — � � .— cn � a--� '�- `� p 0 s a--� � � �, � � u O — � cn a� � — �, � 0 � O '� � 4� — � � � � u � Q � � 4� � ,� � 4� � 0 � �, 4� � .� � � o s �n — s — � � � s � � � � � � � � � � � � � os � = � � p � � '- � `� `n O .�. �-+ �-+ � � U � � — o � � p � � ._ � � \ � � � •- us s � � nn � O � � c� a--' �' '_ N U � a� � � � � � cv � � > �, � � Z � � o � � .- � �, � s � � 0 s cn O r� � � � � � � � � � � � � � � � � � � L � = � � � �a � � � � p � � � W '� � s � � � .� � � � � o � � •- � � � � .� � � � � — � — . � ._ �' � � — � � � � o � � � � u � � � � � � � o � � � U p � �„� '_ � � � u �� s .- � ,� �• � � r� � � � � ■i ■ ■� �--� _ 0 � °� � Z .� • �' � � � � � � � � W � °� s � r� � > � . � � > � .� � � r� ._ � � � s — ._ �` � � o � � � o � � .� •- � � � O W � � s � s � � � � � .� o � o � _ `� � � � 4� � � 0 •� � � � � � � � •� O 4� �; .� S � a--' cn — � — � — � O � � . •— i � 4� a--+ � � cn = p � .�, � a� .� � � o s ._ �, }., �"'�• •�' � � � � ._ � � � a� s � � � � a� � � .� r� � � > }-' � a� U r� � � p � � s � — � � soo �_ , �, v� o � � U � � �� W s . � � � � � � � � � � � � ° o � ,� >, � � u . ._ � � � 4� r� c�n '� � O .� �' � � � � Q c� � � � - � � 0 �, � v u '� V � � S � � 4� � � � v � � s O � � � � � � � � '� ,0 O 4� `� � �, u >. 0 � � � � � � � � .� O � O � � � a--' L � � — � °' � �, s o ._ � � � � o � — � � s � � r� � 0 � � .- - � � .- � � ,�. � � � 0 � � ��,. �. � a� a� `� �, � � � � — � � � .� � � r� � - � � •- � s o � � '� � � 4� � � 0 p � � � — � U � � • � � •`n �' � �' � �' s �-' �-' s ,� � .- � .- , � � � U a� U � .�- ,� � :� �. � � � 7- — a� � . � � , � a--� � '� — � � � � � v ' � :�► � � a� ��.., ' � ,� � � i � � � � � � � � � � � > � o - � - � � � � � � � � � � � •— '� � c� � � � � � � � � � � '- � � '_ � � �C# � � � s � � O � � � � �' � � •- ._ � �`` O v� `� �► � � � � .— � � � � � � V � �"' � �, _ a--� � 4� — � � � ._ a--� � � � C� � � � a� � � � � � o — � � ,� .� � � � � � � � ._ � � � � � � � s � �n a--� c� � � � � � � � � � ._ S � a--� � � � � � � � a--� � � � � � 0 � � � •� � � O � � � � � .� � � � s U J � .� � � _ � � � O � a� a� — �, � � � � � � s � .� � � � � � I•� �. Z [3.. •- � � � � � � � � � � � � � � 0 � .� 0 � � � a� � s .� u � � �1 � �, � � Ov ._ �G � u � � L . � O � � � �, • a--+ _ � � O � � � � 0 � � .� � L �--+ � �'+ � � � a� � ,� a� a--� a� � � � � �� ,� � O � L � .— c� � � LSD � � � � � � � � � �, u O � � p — '� s u � � �� + O c� L 0 � ��+ � +-+ � O c� � � Q� dJ 0 � a--+ S ,dJ L � � �G � , � � c� V �' Q aJ � '�, � � � � ,— � � aJ •v O N � Q� � � •� � � � � c� L �v� �' �' � �' O ._ � � � a� � — _ > � uv � 0 � � � � �- c� � c� � � �� O c� �' •� r`' s � � � `� � a� a� � � � � � `n � � p � 0 .— Q ,_ .� �--� `,,,� � � �' O � � � � � � � Q� � � � v c� • �n � � � � � � L � � s � � � � � � � °� .v O � `" `" � a� .� � � �� 0 � � X � � � ��' � � � � � � `� V � � � � � � �1 O �+ c� � � — � dJ � � � � v � � aJc� •��—, uQ� � � � — — � � � � � � :� � � � c� � :� � � � •� u _ QJ � ,O � .� i � � � � � � � � � > � � � o � _ � •— � � � c�� s � � 0 .� � � � _ ,� � � � . � � � � ,� �:. � �..� �] � �].. rn � � � � ■� � � � � ■� � � �� O � � � � �--� � � � � � � � 4� c� � C� � s •- '� � v� � � � � � � � - � s � � � �C � u � � v' • � � � � a--� � � a.-� � � � � � c� O � � � � � � � � � s � - � � � i � � � � � � � � � � � � - � � � � ._ � � � � •- � � � � L � '� '- '_ � � - � � � s _ .� � � � � •- v� ._ •- � � � � U � � � � � � � - � � � � � � � ._ s v� � � — � _ � .- � � � p � � � � • � �f �• u_ u_ �C O � ■� �■ � � � � ■ � � � � � � W � � � � � � .� � � � � � a"� � � � � � � � � � � � � — � � � � � � � � � � � � � � � � � � � � � � � � .— � �' � � a--� � _ �— .� ._ � � � � . L� � cn • � 4� � � � � . I�• � � � � � — � — � � .— � � � � s � � � ,� a--' . � � � � � � � — � � � � � � � � � � � � � � o � �'', '� �..� _ � �„ u � � � � � — � � � � 0 O . �C � •— .� � � � � .� a--� �, � ._ L� � � � � � 4� _ � � � c� � p � � •— � � � � u � � •— � � � . u � � � O � � _ � � � � �, � � � .� a� a� ._ � � � � i � � � � � � — L � � � � �C � = '� � r� � O � t� � � � � � � � � � � � � � 4� � � � v � � � � � � � � � � — .— — � � �, � •- � - � � � � � '_ � � �, � '��- .�.� � � � p � � �• � O i V � � � � � � � _ � � � � •- � � � o — ._ � tl� � 'r `� '�- � `� � � � � � � � � � � � � � � �, � �• � . � � � .� � � �, � `� � � � `�' •— °� v — ,� _ � � a� a� > . t� � � � � �= � a� � � � � � � � � � � � �� N � � � W � '� s � � � s � � � � � � s— ''�'j � O � � � O `� � � � � a� s � � � � � � � ,'��` � �n - � � � � a--' V� �, #--� cn cn � � � O � � �'' '� u O � � � .— � � � }-' � � � � � •— � � 0 � a..�+ � ,,,� �r O ._ � �"� +� � 4� � � � � S � "� a"� � a--' � � — � � � ,� � -— � 4� � � � � � � � � C� � � � � � � ._ o � � � � � . � � � � � � � .- � �..� � � �` � �' •� � � � � � � � � .� � r� � � � .- � � o u . � � � . U � �n � � � � �; � � � - L� � � s � � v � � � � � � �y M � � � � a--� Lf� '� � O `� � � i � � � � N � � � � 0 � .. � � � �-�' •� �N � p `� � > � � � � aJp �, c� � � p � 00c� � `n �' u � � . � S � � �' � i _ �l'b � �, � � � � sc� UN �" �► � �J �. �� •� " �� ,�1j, � v � •— � c� > � � cn � �+ � � � c� � Q � � � � � � � �� u � a--� � � cn � �l � � � � � � � � � m � .� � � � � � c� � .� � . O � O � � a--+ . � �+ � � � U � O - '- � � 00 � � � i� u � � �' � .� � N � � � � ^._ _ .� vc� � � c� � � M � c� � � I cn cn � � Q � � 4 J }-' cn � '_ O � � � ic/� N � S � � .� c� � � � �J � �.a-_' ~ � as.., i � c� r w � Q'�" � C� - ' � � � cn .� ^ � � � � su � � O — � � �' � � — 0 v � .� cn . � ��+ a� s � � '_ � p � � �� pU a--� ._ � � -- � p � � � � � sc� o � . — � � � �n � p � � � � � � � � � � � ,� � � U 0 � — p �.– O .,O � � Us � � ._ � s � Cl� � � � � a� _ � > � U � o 0 � � � � � s � � � o � o � � � _ � � � '� � ..� .� � � � � Q� � �„ a� � o a� � � � '� a� � a� � � � � � � � � _ — i .� � � � � � � ��-_' s � � � � X � ' � = U � � > � � u � cn � — � � � a� a� a� � sa� a� � o � � sss ss � ,�! � � U � � � � � � � c� � � � � � � � ^ ■, W .� � � � � � �' • � � � � � � � � C� � p � � � o � ,a.� � ._ �„ v� � � � � � � � � � p ,0 0 � � — �' � a--� '� �' c� � a--� � O '— � � � � U � � � � � � � �` C� � s s � � � � � � � � � � . � � �- � � � � � � � � � � � � > •— O — � .— � � � � � — � � 0 r� � � � .�r+ �,. v� � •- � .� � � � .V � �' S � i � � � � � a--� � �r.� �, '- � � � � � L � � � � O � � ,�" O — ° — � ,� � � �- U O .- � � � _ � ._ � � � •— — a� �' .� s o . � .� � � s � � � � u � � � � � L � \ � • N O � O � I � � pp O �n �n � . N I � � s N � � � � a i 0 p � � � � � . � O � � O ^ 8 � � i -_� 8 � p u � a� +CZ l ' N � `� � �"� � �I l4 � o � -�� ' � � � o I v, �n � �-i`� - � � � m ��r � O ,.._ � • {y�} � � � � � � ~� Y v �, �� T � � -� L f� (� Q �� \ � 0 � � N Q O Vl i Vf � a G� O � � OQ O • � O �, o � �� ^ � Q� o �� ' `^ ° `~ • , u�1 M � � �o -- -- � � � � � i . �' � tj o � °' N � � Q > � � � � � - a� � � � � � � � ti� � o � � � �; � � � � � N � � �, �� 4J N i � 'V � O � G) + L � � � Q � � N � O `/ i N 'O L � � � � � � N `� � 0 � � cd � � � � � � � Q � � �+r 4J +r i 4J V1 � � � i V ' ?, � Q � `� � � .� � 4J cd N O � vj c� 0 4J � N � 4J ' � O �` N U i �"� vf 4J C� � � � (�j � U i �a--� M a"' 0 � N +-�-� {/� � N N f'� � � ��., cd cd +r � � O � � u � � � � � � � � • '._ O � 4J }, � � O 4J � � v � u 4J � O � O � � N � � � i � p � � �• i t � }' Q�+r • '�" }r � � Q � � 41 0 � � � O 41 O +�-� 41 Q � � U O U cd cd Q +r Q`. Q � li > U � V1 � O L � � � Q � �' ' * � � - - ■ ,� O c� U _ .- ._ �. . � O � L � .-. � � • �� v' p � I O 0 w � �n O � LJ'1 � � X � m � � � a� w �'oo � . � � � ^� M � � ~ � � � c� N r O � tr4 cn � � N � � vf � V 0 v � i � � � � � .�� N � � � � • � � m � �,n �J � .�_^ � � O � �O ' � .� .. � � � �=� � � O � O +--� m a� � s `� � O � � . � � � Q ,� O �, p u1 G1 � � � c� 'v � \ � >.N O � N � O � . � � 0 � i � � � � N }' O i � M }' � �q � �q � � Oc� � 0N0 > O � � � � � � j� � j� � � � � � O O �, • �� al 0 �•� �, O � O C� �� — ,� O rV s � }-' � � O � ' �`� � � O � � i �� n � O � 0 .. s O � a� � � •}, O � u�f _(_� oo0 � � � 03 � � 0 �► � � �� u �n � � � Ou o � � � �:-�, i . o vi � � I11 L O � � L L � � 0 L + i � N `� �� .� � � � - � � O v� N O c� a..+ � .!�``ti' y� p 0 i � O � � 'v O � � � �,l � in � � � O v O � � � v N � � �, }, � � p `� � � O s � � � I,s1 N -� � • `n N •— O U ,n � � i ;_ � -., � 'a=+ ., tn a-�+ �V Q L � � � � M �_► � �1 O L � � c� �� }' � bef � iy4 c� � � � � '��' `� m c� � � U � � � O � � i'., � � � ' L L .... _ 'f� .� � � � a-�-+ � � � : _. o�j � � Q � � � � \ \ � N � ��r�� 1 i � c� O � � � � � i .� � � � � � � � i � � � � �7 c� V .. O � � N O � i 0 � � (� � � � � � � � � - � � Q � � C4 1� � � a� � ._ — c� — � p � o � � a1 � bR tt? Q �� ._ � � V � � N O � � b°► F . � � � � � � . � � � ! � � O � / � � � � u � + f� � m o � � � �11 � N � � � v � v � � Q O V � � • • � � � W � � � � � � � � � � � � � � � � � � � � � � � � � �� 0 � � � 0 � � � ._ � — �C � � � j � W � 'v p � � � � � � s � a,.� � � — � � — � �..� r� '- �, � .� � r� � � � � � � •— �' � }., .— � � � � a� � � �, � � � � � � � � •— � �- � � a..� ,'� a--� c� 4� � � � � s � °' � � � �� i � � �I o � � � �'`' s � � � � v r� r� � � 4� �-+ � � � s � � � � � � � � � � � � � � u � o •— r� � � � � � � � � � � � � s � a� o � � � s � u � �T � � �� r� � � W � � � � O � �, � � � - W � � � �� ,V •- � s � . � a--j+ �. � a� � � � � � � �] p .� •�� ► a.., r� � � � � s i� � � � � � O � � - � � ._ � o � � � � � � � o � � � � s � � � � .- � � � � � � � � � _ � � � � � . s � � � � � ,�;rr� rn � O �� ■ �--� � � � � � ■� � � �*�' 0 �C � � U W � :�► �' � � s �--� � �..� . � � � � � � � � O � � � � � � - � � � � � � � �, o �' � � � � � � - � � a--r' _ - �, � � � � � � • a� ti� a--� � � � � � O 0 � C� � � � .� � .� � � r� � � � � � � q� � 0 O � � � o a� � > . �, o � Q � � � O N � � � � .O � �..� �, . �' c� � � — � � '� ,�,�.� 4� � c� .� � � Q � � .— 'cn � � � '� � cn O .�. � O � � 4�` � v c� r� � � ,� � a� � a� � � � �, � � � o � �` � � u � � � � � ,��+, 4� O .— � _ .— � � �- � i s O — 4� � � '� � � � � O � � � p � � � � � � � � � � � v � � �v a� � O � i� � u �] — � r� •- �., _ a--+ � � +� � � � 4� � � � � � � � 0 O _ � � •— � � � � O . S � � � � � Q � � N � C� p •`� � _ i � � o �, � � '� � � � ' � �' � _ � � � � � � � N ° � >. °; �� a� "* o � oo nn � — u a� � '� � � �� c� c� �-► �+ '– � �, � � � �n � � � � � � c� � �, � O .p •- 0 � � � � � c� M � � � � � Su � i � �, � _ O � }., N � ._ � N c� .�._► O p � '� �► p _ •�, � � .OQ � O � � � � � uc� u � �► � pv � � � �, O N c� ,v� c� Q � �+ � � — � �+ � • . �� .a--' � v � � a--► 0 � v� � � � � � � � i � 0 � >, Q �O �0 � � >, �p �■ Q� sv � � �� pC � � O = � .� � � N � � � � 5 � +�-�+ � � +-�+ � � — — ■— sQ � � O �► �, p � � �' � � �+ �C � � ,�+ V �N 'VN � �V � � � � � � � 'L � � a--� •� `� � �' `� I..L � � �� sN �Q � � �+ .� �, O .v� � �' � � � � � � . OJ � s � � s N �, ._ .- �+ 'i 4� _ � �� •� c��' � � � � � N � � � – � � � �' = � c� � � v� � � � � i c� L � � � � � `� — � v � � � � � � L � � � � � v � � � � � O �+ "' a� .�► � � • a� N s v� � s �n � � psv '_ � � �n � � +-�+ �' � � N � � �' � � N �� • � � � � � � - 4 � .� �, .� .� �� s �v� � '� c� N a--' � � � � N � i � � � �� s � � L � � � c� � � �� a--+ � — � � � N � ��' '� � � � � N � S m � � as--+ v O � L �' � � � � .� � � � � � .,0 � � �0 � � � � � � � � � � Q > O � � � u .� 00 � •� � � •� U � � U � — � � � _ _ �' � � +�-+ � N � .�' N L�`� � � sp ' � � Oc� � sQOs � � � � � u � � � � OL � �n � � �,. , , ��. N N � � � O O O O O O O O � r � � � � r � � I� N Cfl o0 � N I� 1` G� . . . . . . . � O � N � N I� N N � _ � � � � � � , � t � V � � I� � N O N O d� Cfl � o �� _ C'7 d� C'7 d� � I� � � Ln Cfl O � � N � Cfl � C'7 � M N � +�+ � N I� I� d� N d� I� 00 � � I� I� I� 00 N N d� O Cfl � `O � C'7 C'7 C'7 C'7 C'7 C'7 N C'7 N . N � U � � .� � Q � �} �} �} �} �} �} �} �} 6F? N � ■� � � � Cfl I� 00 d� O � N N � � O O O O O O � � � O O O O O O O O O � � N N N N N N N N N p � N � � O � � � � � � � ■ � � i � � � _ � •- •- — — — — — — — y y � � � � � � � � � W W = � � � � � � � � .� QQaaQQa � � Q _ M N � �� rnrnrnrn •� � r` � r` � � c� ocflo •� N ai ao c�i r` � U N �M N N � � H � f�} f�} f�} f�} O O O O 00 O N ' O � O � N O � � � � U � .Q I U � � � � � �� rnrnrnrn N � ti ti ti � 0 M O O O U d� N N N � d� � � � � N N N N � � � Q � Q f�} f�} f�} f�} � � � � � U � � � � � � � U � N M ■� Q � � � 0 O O O � � � � � � N� 0 0 0 � }� � �I �'ICCI'YOF � `g�s;;,; I� I��l l �a��y� '�� 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 ' 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhallC�spokanevalley.org , _. : i March 22, 2012 Nancy Hill, Director of S.C.R.A.P.S. 2521 N. Flora Road, Spokane 99216 Nancy, Our City Council has requested information regarding the potential purchase and renovation of a new animal shelter. They would like to receive this information as soon as possible in order to provide some feedback to the County prior to any decision being made that has long-term implications for both Spokane Valley and Spokane County. City Manager Mike Jackson will be communicating this to Commissioner Mielke as well. Thank you for your assistance with this request. I have included the Council questions below. 1. How will the purchase contribution percentages be determined (SCRAPS and SpokAnimal usage, population,ASPCA numbers, other)? 2. Will the smaller jurisdictions contribute toward the purchase of a new facility? �, 3. Who will own and maintain the building? !I 4. What term(how many years) will be required in an accompanying service agreement at a I new facility. ' 5. Has Spokane indicated when they will let the County know if they are participating in the I regional model? If not, does the County intend on providing a deadline? ' 6. Have operating costs been calculated specifically for the Harley Davidson building? ' a. How will those costs be affected if Spokane does not participate and what '' impact will that have on the other jurisdictions? ' 7. If Spokane Valley contributes up front toward the purchase of the facility, will the ' County also charge the City an annual building usage fee? a. Will Spokane Valley retain equity in the facility that can be cashed out upon termination of the arrangement? 8. If the County provides a fixed cost agreement to Spokane will they also provide the same ' arrangement to Spokane Valley? ' a. If so will that be adjusted at certain intervals and will usage still be tracked? ' 9. Is the County willing and able to fund the upfront costs for purchase and renovation? ', a. How would the County recover those costs from other jurisdictions (what ', mechanism and what terms)? ' b. What will happen after those costs are recouped; will the County then charge � building usage to the jurisdictions? 'I 10. Is the County prepared to set the terms of capital and operating costs in writing as they j pertain to the proposed facility? I � a. Will the County provide the annual costs for both operating and capital costs for a11 jurisdictions, showing an option with Spokane and an option without Spokane? 11. When does the County expect to make a decision on the proposed property? 12. If other cities decide to join at a later time,what will the cost methodology be? 13. When does the County expect a decision to be made by the Spokane Valley Council? 14. Is a dog park part of the initial cost and, if so,will that be open to the public? 15. Is the current facility definitely not an option for the future? a. If not,when will the County have to be out of that building? Sincerely, .'Y��-�--�.�,�----� ICo-c�--r�1.2.��-�� Morgan Koudelka, Senior Administrative Analyst City of Spokane Valley , II Spokane Valley Questions & Responses RE: Animal Control (from letter dated 3/22/12) 1. How will the purchase contribution percentages be determined (SCRAPS and SpokAnimal usage, population, ASPCA numbers, other)? The "usage"numbers and the ASPCA numbers are very similar. Since we do not have "actual"numbers for Spokane as a member of the coalition, all calculations utilize the ASPCA "intake"numbers for 2010. Those numbers show that SpokAnimal(mostly Spokane) took in 51.7 percent of the animals for that year, while SCRAPS received 48.3 percent of the animals in the County. The SCRAPS numbers are then broken down by the "usage"of the current coalition. Therefore the percentages are as follows: Spokane 51.7% Spokane Valley 22.3%and Spokane County 26%. 2. Will the smallerjurisdictions contribute toward the purchase of a new facility? No. The smaller jurisdictions are rolled into the County's share of the new facility. As a percentage of workload, the smaller jurisdictions make up less than 4 percent of the workload. 3. Who will own and maintain the building? This depends on which option is chosen. The initial proposal was for each jurisdiction (the largest three—Spokane, the County, &Spokane ValleyJ to own a proportionate share of the building. Spokane has communicated clearly that they do not desire to have any ownership interest in the building. The remaining options are 1)for Spokane Valley to have a proportionate ownership interest in the building in exchange for either upfront funds or a payment commitment paid in full within 20 years, or 2J County ownership where the County"frontloads"the purchase and remodeling costs in exchange for lower payments for the remaining partners spread over a longer period of time (see response to next question). 4. What term (how many years)will be required in an accompanying service agreement at a new facility? Again...this depends on which option is chosen. Spokane has indicated that with regard to a "facilities"agreement, they are looking for the lowest annual payment possible. They have requested a scenario where the acquisition cost of the building (and accompanying land)is amortized over 50 years, while the costs associated with remodeling are amortized over 20 years. So, regardless of whether a jurisdiction continues its "operational"contract with the County, the County needs to recoup the capital costs and not be left with a liability for building and remodeling costs in excess of the County's needs. Therefore, it is anticipated that a 'facilities"agreement would be for a period covering until such time as all costs are amortized, with a clause allowing for "buyout"of the unamortized amounts. SV Questions and Responses Page 1 of 4 5. Has Spokane indicated when they will let the County know if they are participating in the regional model? If not, does the County intend on providing a deadline? There are three components to Spokane joining the current animal control coalition: operating agreement,start-up costs (one-timeJ, and capital agreement. With regard to the operating agreement,Spokane has indicated their interest in a fixed rate contract with an "inflator"and recognition that there would need to be an activity study on a periodic basis (every three years?J to determine percentage of workload and recognize other market changes. That contract would begin at the$561,492 they are currently paying for such services. The second component covers one-time start-up costs that include data conversion, vehicles, radios, uniforms,furniture, etc.for increased staffing to cover the additional workload. The estimated start-up cost is$350,000. The third component is the capital costs. Depending on which alternative is pursued, it appears that the cost of this component for Spokane is between$105,000&$120,000 per year. Senior City staff has indicated we are "very close"to having an acceptable proposal. 6. Have operating costs been calculated specifically for the Harley Davidson building? - How will those costs be affected if Spokane does not participate and what impact will that have on the otherjurisdictions? We have a breakdown of all operating costs associated with the current facility(water usage, electricity, gas, etc.J. Avista Corporation is currently researching the gas/electricity costs for buildings under consideration for a time period when they were last operating as businesses. If Spokane does not participate in the coalition, the operating costs at ANY facility will be higher, since they will be split amongst fewer participants. 7. If Spokane Valley contributes up front toward the purchase of the facility, will the County also charge the City an annual building usage fee? - Will Spokane Valley retain equity in the facility that can be cashed out upon termination of the arrangement? If Spokane Valley pays a proportionate share upfront(approximately 22 percent of the cost of purchase and remodelingJ, they would not be charged a "capital facilities"annual fee. Please remember that utilities are part of the operating contract, not the facilities contract. Consistent with this approach, Spokane Valley would then have a 22 percent equity that the County would have to cash out if the arrangement was terminated. 8. If the County provides a fixed cost agreement to Spokane will they also provide the same agreement to Spokane Valley? - If so, will that be adjusted at certain intervals and will usage be tracked? Yes. It is anticipated that any fixed cost agreement would need a periodic "activity study°to determine proportionate usage of the service and to reflect changes in other market conditions (fuel prices, health insurance premiums, etc.J SV Questions and Responses Page 2 of 4 9. Is the County willing and able to fund the upfront costs for purchase and renovation? a. How would the County recover those costs from other jurisdictions (what mechanism and what terms)? b. What will happen after those costs are recouped; will the County then charge building usage to the jurisdictions? Yes, the County is willing to front the costs for purchase and renovation under certain terms (please refer to the response for Question#4J. There would be an annual "capital facilities"agreement(also referred to as "rent"or"depreciation"J that would continue indefinitely, but would be re-calculated once the original purchase and renovation costs are completely amortized. 10. Is the County prepared to set the terms of capital and operating costs in writing as they pertain to the proposed facility? - Will the County provide the annual costs for both operating and capital costs for all jurisdictions, showing an option with Spokane and an option without Spokane? The operating costs (agreementJ and the capital costs (agreement)are two separate agreements and are not necessarily tied together. The County has narrowed the alternatives for a capital agreement down to three, and is prepared to put those terms in writing, depending on which alternative is preferred. Independent of the capital agreement, a jurisdiction could choose either the current format for an operational agreement(to include settle and adjust at the end of each yearJ, or a fixed cost agreement. The County is prepared to commit to written terms now for either of these operational items. 11. When does the County expect to make a decision on the proposed property? As soon as possible. If the current building options leave the market, all analysis will need to be re-calculated(except the fact that the current facility is not acceptableJ. There is no agreement currently in place to "hold"any of the facilities to prevent them from being sold to another buyer. 12. If other cities decide to join at a later time,what will the cost methodology be? A cost methodology for"late comers"would be purely speculative at this time since there is no way of knowing when another jurisdiction may wish to contract with SCRAPS. Therefore, the methodology would have to be determined at that time. 13. When does the County expect a decision to be made by the Spokane Valley Council? Every jurisdiction seems to be waiting for"the other jurisdiction"to make a decision! In the meantime, each of the buildings under consideration is being actively marketed for sale. The costs to replace the current facility are as firm (and lower!J than any other option that has been considered($4.5 millionJ to date. Further delay will only cause more uncertainty, and potentially result in higher costs as the current sites under consideration are no longer available on the market. The owner of every building currently under consideration has been reluctant to commit to making their buildings available even through July 15r SV Questions and Responses Page 3 of 4 14. Is a dog park part of the initial cost and, if so, will that be open to the public? There is no available space at the current sites under consideration for a dog park. Approximately 3-4 acres would be needed to house the facility and necessary parking to meet code. The "target criteria"was to look for a site of up to 7 acres, with the additional acreage utilized as a "public"dog park. The Animal Control Task Force decided the preference was to pursue sites with existing structures that could be remodeled to meet the need. All sites under consideration at this time are less than 4 acres. The costs presented to date include an estimated cost for acquisition of a building and the costs attributed to remodeling the building to make it usable as a shelter. Should the current sites no longer be available, and new sites considered, the coalition members would have to consider whether to pursue larger sites and consider the presumably increased costs of purchase plus development costs of a dog park. 15. Is the current facility definitely not an option for the future? - If not,when will the County have to be out of that building? The current facility is definitely not an option (please refer to the criteria to evaluate potential sitesJ. Two estimates were developed(one option for the current coalition of partners, the second option including Spokane as an expanded coalition)for continued use of the current facility. Option 1 (current coalitionJ was estimated to cost$4,762,152. Option 2 (expanded coalition) was estimated to cost$8,202,031. Both estimates assume sewer could be extended to the site for less than$350,000. However, that assumes the site could connect to the Industrial Park sewer system (a privately owned system). Otherwise, the nearest publicly owned sewer line is at Sullivan, nearly 1 mile away. The estimated cost of extending sewer from Sullivan is$800,000. eoth estimates exceed the cost of purchasing and remodeling any of the sites under consideration. Even if the costs of remodeling the existing facility were lower, the site fails to address most of the criteria needed for a successful facility—not centrally located, no access to public transportation for volunteers(resulting in additional paid staffJ, no visibility, on a dead end road, and having blocked access per the Union Pacific RR mainline having trains stopped multiple times each day. Additionally, rent on the current facility(in an amount of approximately$50,000 per yearJ will need to be paid(not currently listed in any budgetJ starting 1/1/13. Spokane County recognizes there is no longer adequate room in the building for staff, the building does not meet code, and WILL NOT invest any further resources in extending the life of this building for this purpose. Our desire is to be in a replacement facility as soon as possible, preferably no later than mid-2013. SV Questions and Responses Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 17, 2012 Department Director Approval: � Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑information � admin. report ❑pending legislation ❑executive session AGENDA ITEM TITLE: Temporary Planning Commissioner GOVERNING LEGISLATION: RCW 35A.63.020 PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: On March 20, 2012 staff received written notification that Planning Commissioner Marcia Sands recused herself from any discussions regarding the Shoreline Master Program (SMP). Ms. Sands works for the Department of Ecology (DOE) and her employer has informed Ms. Sands she must recuse herself from these discussions in order to avoid the appearance of impropriety since the SMP is a state mandated program which ultimately must be approved by DOE. The SMP is a large planning initiative for the City. Staff estimates that there will be up to 12 meetings in 2012 that will discuss various aspects of this program. A missing member of the Planning Commission is a hardship on the other six members and may also result in the commission not having a majority vote in some instances. Staff proposes Council consider appointing a temporary replacement for those meetings in which Ms. Sands must recuse herself from the discussion. OPTIONS: Council Discussion RECOMMENDED ACTION OR MOTION: Consensus for Mayoral appointment of a temporary commissioner on April 24, 2012. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: John Hohman, Community Development Director ATTACHMENTS: Email from Planning Commissioner Marcia Sands RCW 35A.63.020: Planning agency—Creation—Powers and duties— Conflicts of int.,. Page 1 of 1 _ . ... . ... .................. YL.- �:a� - ... ..................... -.6 '�'Y ��'� _ �" �• ' ' - �y. �� ..... '.:'.. �. '... : - : � ... - .... - ....:. . .. .' •. '.' :�- . . . : .. ��-...x _: �_ ' ti µ . - : � .. ........... .. - '�_i:• . _"_' �..... '.... ......:.... -...- . .. -: 'mt - .-'i.Yl.:.......... .::_G:::63'C:'.:::- �. RCWs�Tit[e 35A� Cha[�fer 35A.63� Sec#ion 35A.63.020 ]nside the Legis[ature � �[nd Your Legislator 3�A.63,015 « 35A.63.020>? 35A.63.03Q � Visiking lhe Legislature � A�endas, schedu�es and RCW 35A.63.020 Calendars � BiII lnformation Planning agency — Creation — Powers and duties � Laws and Agency Rules -� Legislative Commiitees — Confiicts of interest. � Legislat�ve Agencies � Legislative Information By ordinance a code city may create a planning agency and provide for its membership, Center organization, and expenses.The planning agency shal!serve in an advisory capacity to the � E-maii Notificalions chief administrative o�cer or ihe[egislafive body, or both, as may be provided by ordinance (Listserv) and shall have such other powers and duties as shall be provided by ordinance. [f any °� Civic Educalion person or persons on a planning agency conciudes that he or she has a conflict of�nferest or �� History o3 fhe 5fate an appearance of fairness problem with respect to a matter pending before lhe agency so Legislaiure that he or she cannot discharge his or her duties on such an agency,he or she shall disqualify himself or herself from participating in the deliberalions and fhe decision-making �utside the Legislature Process with respeci to the mafter. ff lhis occurs, the appoinfing authority that appoints such a person may appoint a person to serve as an alternate on lhe agency to serve in his or her � Congress-the Other stead in regard to such a matfer. Washington ,� T� [2009 c 549§3041;1979 ex.s.c 18§33;1967 ex.s.c 119§35A,63.024.� -� Washington Courts NOtes: � o�M �iscat i�ote Website Se�erability -- 1979 ex.s. c 18: See note following RCW 35A,D1.D7D. ' rlccess �WasE�ington@ q�ic�at S 4.+`�f.=�r rrFirt ni°M1'F�%E=� �, t�� I �7] I ��i� Ii \C,�L UntiBC ' 1�Mmbc��x� �. ' '�� .i�arJ _ �� i II http:/lapps.leg,wa.gov/rewldefault.aspx?cite=35A.63.020 4/12/2012 Chris Bainbridge ��. F'rom: Jof�n Wohman Sent: Wednesday, Aprif 11, 2012 5:22 PM To: Chris Bainbridge Cc: Mike Jackson Subject; Planning Commission Rec�saf Email Chris, Here is the email for the April 17th agenda item, Thanks, John H. _._._. .. . .._ .. .. . . .. _ .. ..... . . _. . .. . .... _ ... . _ ... . _ . . _ _ .... _ ..._ . . i From: Marcia [mailko;marcia sandsCc�i comcast,net� Sent; T�esday, March 20, 2012 11;21 AM Ta: Deanna Griffith Subject; For the fi[es Deanna, As previously stated, I am recusing myself from discussions associated with the Shoreline Master Program, Even though I have nothing to do with this program, my employer - Washington State Department of Ecology does. Ecology has requested that T do this in order to avoid the appearance of impropriety since the Shoreline Master Program is a state mandated program and the finished product will be state approved through our office, I do hope that this does not cause any problems with the commission this year. Marcia Sands% i CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 17, 2012 Department Director Approval: � Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑information � admin. report ❑pending legislation ❑executive session AGENDA ITEM TITLE: Economic Development Committee GOVERNING LEGISLATION: Governance Coordination Manual Article 4 PREVIOUS COUNCIL ACTION TAKEN: Discussion on this subject occurred at the March 20, 2012 Council meeting. BACKGROUND: At the March 20, 2012 meeting, Council agreed to seek applicants for a committee to assist the City in specific areas of economic development such as: • Physical infrastructure improvements such as street and road improvements, signage, park and recreation facilities and other public or private enhancements that would benefit economic development in Spokane Valley. • Program and services infrastructure such as safe community, permitting services, code enforcement, park maintenance, street maintenance, etc. that would benefit economic development in Spokane Valley. • Branding and "Key Messages" and other community building programs to help identify and promote Spokane Valley as a great place to live and work. The makeup of the committee was set as: • 2 council members • 2 business representatives • 2 tourism representatives • A citizen at large • A youth member between 16 and 19 years old. Applications were due on Friday, April 13, 2012. Staff will discuss options for moving forward with the committee. OPTIONS: Consensus to continue pursuing the committee or not. RECOMMENDED ACTION OR MOTION: Mayoral appointments to be made at the April 24, 2012 City Council meeting. BUDGET/FINANCIAL IMPACTS: None. The City has budgeted $75,000 for economic development in 2012. Minor expenses can come from this General Government account. STAFF CONTACT: John Hohman, Community Development Director ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 17, 2012 Department Director Approval: � Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information � admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Solid Waste Review GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Deputy Mayor Schimmels and City Manager Mike Jackson will give an overview on the topic of Solid Waste. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: ATTACHMENTS: DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of April 11, 2012; 3:15 p.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Wednesdav, A�ril 18, 2012, 6:30�.m. —8:OO�.m. STATE OF THE CITY ADDRESS Seth Woodard Elementary, 7401 E. Mission Avenue CONFIRMED:April 19, 2012, 8:30 a.m. —11:30 a.m. Joint Meetin�with Citv ofSnokane Council&Mavor Topics include Regional Animal Control, Solid Waste, Ti^ansportation Benefit District,� other items Anril 24,2012,Formal Meetin�Format, 6:00 n.m. [due Mon,April 16] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Ordinance Sign Code Amendments—Lori Barlow (15 minutes) 3. Mayoral Appointment Temporary Planning Commissioner—John Hohman (10 minutes) 4. Mayoral Appointments: Economic Development Ad Hoc Committee—Mayor Towey (15 minutes) 5. Admin Report: Comp Plan Amendments for 2012—Mike Basinger (30 minutes) 6. Admin Report: Pedestrian and Bicycle Program—Steve Worley (15 minutes) 7. Admin Report: Spokane Valley Municipal Code 825.010-025 Aggressive begging—C. Driskell(10 min) 8. Info Only: (a) Department Reports; (b)JAG Grant (c) Trucks in Residential Areas [*estimated meeting: 100 minutes] Wednesdav, April 25, 2012, 12:30 p.m. —1:30 p.m.Final STATE OF THE CITY ADDRESS Spokane Valley Mall, 2°d Floor Community Room; 14700 E. Indiana Avenue Mav 1,2012, Studv Session Format, 6:00 n.m. [due Mon,Apri123] 1.JAG Grant—Morgan Koudelka (15 minutes) 2. Draft 2013-2018 Six-Year TIP—Steve Worley (20 minutes) 3. Revisions to Title 24 Building Code —Doug Powell, John Hohman (20 minutes) 4. Housing: Senior, Aggregate, etc. —Scott Kuhta (20 minutes) 5. Advance Agenda (5 minutes) [*estimated meeting: 80 minutes] Mav 8,2012,Formal Meetin�Format, 6:00 p.m. [due Mon,Apri130] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.First Reading Proposed Ordinance Amending Comp Plan—Mike Basinger (30 minutes) 3. Motion Consideration: JAG Grant—Morgan KoudeLka (5 minutes) [*estimated meeting: 40 minutes] Mav 15,2012, Studv Session Format, 6:00 n.m. [due Mon,May 7] 1. Shoreline Master Program (SMP) Goals and Policies—Lori Barlow (30 minutes) 2. Advance Agenda (5 minutes) Mav 22,2012,Formal Meetin�Format, 6:00 p.m. [due Mon,May 14] 1.PUBLIC HEARING: Draft 2013-2018 Six-Year TIP—Steve Worley (�15 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Comp Plan Amendments—Mike Basinger (20 minutes) 4.Proposed Resolution Accepting SMP Goals and Policies—Lori Barlow (10 minutes) 5. Info Only: Department Reports [*estimated meeting: minutes] Draft Advance Agenda 4/12/2012 4:16:13 PM Page 1 of 2 Mav 29, Studv Session Format, 6:00 n.m. [due Mon,May 21] 1. Advance Agenda (5 minutes) June 5,2012, Studv Session Format, 6:00 p.m. [due Mon,May 28] 1. Advance Agenda June 12,2012, Special Meeting: 8:30 a.m.to 4:00 p.m.Summer Council/Staff Retreat Tentative Items Include: June 12,2012,Formal Meeting Format, 6:00 p.m. [due Mon,June 4] 1. Consent Agenda(claims,payroll, minutes) 2. Motion Consideration: Adoption of Proposed 2013-2018 Six-Year TIP—Steve Worley (10 minutes) June 19—22, 2012:Association of Washington Cities Annual Conference, T�ancouver, Wa. June 19,2012, Studv Session Format, 6:00 p.m. (possible no meetin� [due Mon,June 11] 1. Advance Agenda June 26,2012,Formal Meetin�Format,6:00 p.m. [due Mon,June 18] 1. Consent Agenda(claims,payroll,minutes) 2. Info Only: Department Reports OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: ADA Transition Plan Bidding Contracts (SVMC 3.—bidding exceptions) Budget Amendment, 2012 Centennial Trail Agreement Contracts, Annual Renewals,histories, etc. Convention&Visitor's Bureau Emergency Management Contract Gateway Signs Graffiti, Code Enforcement, etc. Investment Accounts Lodging Tax, Sunset Clause (by Sept 1) Manufactured Homes Museum, SV Heritage History Prosecution Services Revenue Policy, Cost Recovery Sidewalks Speed Limits (overall system) Sprague Appleway Corridor Environ.Assessment *time for public or council comments not included Draft Advance Agenda 4/12/2012 4:16:13 PM Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 17, 2012 Department Director Approval � Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing � information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Graffiti laws and policies GOVERNING LEGISLATION: SVMC 7.05.040Q PREVIOUS COUNCIL ACTION TAKEN: Adoption of Ordinance 08-024 in 2008 includes graffiti as a nuisance under SVMC 7.05.040Q. BACKGROUND: The City Council requested information on the City's graffiti code provisions, and any program the City participates in for abating such nuisances. This Request for Council Action (RCA) will outline the program the City adopted, including an update on how the City and its partners at SCOPE will process information about graffiti. The Council has heard from some citizens concerned about graffiti, as well as their requests that the City try to do more to control it. The Council should note that there are apparently two broad purposes in applying graffiti to a property. One is related to communicating gang information (territory, etc.), and the second reason is probably more related to somebody wanting to make their mark by vandalizing somebody's property. Although this second form of graffiti ("tagging") is often referred to as an art form in many places, most of the tagging seen in Spokane Valley has no artistic value. Traditionally in our City, response to graffiti was handled primarily by SCOPE, until the Council adopted new Code provisions in 2008. A standard response when graffiti is found is to photograph and analyze it to determine if there are gang-related components to it. If so, then the photos are turned over to the gang unit. If it is not gang-related, SCOPE provides the property owner or tenant with information on how to remove it. When graffiti is spotted on somebody's property, SCOPE will leave a notice on their door. The City Police Department tracks the number of graffiti incidents each year, with a dollar estimate of the damage caused. One of the problems the City faced was that until 2008, there were limited legal means to respond to graffiti. It is very difficult to catch somebody in the act of tagging. If we do, that person can be charged with Malicious Mischief in the third degree, which is a gross misdemeanor punishable by up to a year in jail and a $5,000 fine. Having this as the primary weapon against graffiti was not effective because it was so hard to catch someone "in the act." Other cities have experienced the same lack of effectiveness in trying to catch taggers. Given these experiences, other cities have geared programs to removing the graffiti as soon as possible, the theory being that quick removal will deny the taggers any time to admire their work, and thus, in theory, reduce the incentive to do it in the first place. Components of successful abatement programs appear to include the following: - immediate notification to the city; - immediate notification to property owners; and - immediate removal of the graffiti. Ways these steps can be accomplished include the following: 1. Encourage neighbors to notify each other when graffiti is spotted; 2. Provide the public with a phone number and website at the City to report graffiti; 3. Work with impacted property owners on effective means of removing graffiti; 4. Have the City purchase products that have been proven effective in removing graffiti; 5. Encourage volunteer groups to assist in graffiti abatement with permission of owner/tenant; 6. Seek donations of various colors of paint and painting supplies from paint stores; 7. Encourage residents in graffiti prone areas to keep extra matching paint on hand; 8. Educate citizens about paint products that are graffiti-resistant. As mentioned above, the Council adopted a Code revision which made having graffiti on one's property a nuisance under SVMC 7.05.040, subject to the enforcement provisions contained in SVMC 17.100. However, staff and the Council wanted to put together a graffiti abatement program that did not re-victimize property owners who were unfortunate enough to have their property vandalized. The question then becomes how to best get abatement of such nuisances without re-victimizing property owners. In searching for a solution, staff became aware of a Juvenile Court community service program that already has an established graffiti abatement program. Juveniles are assigned community service hours as a means of accountability through various Juvenile Court processes, and a number of these juveniles are referred into this community service program through Juvenile Court. The Juvenile Court program is operated by Spokane County, and already operates a graffiti abatement program in the City of Spokane through the COPS offices. They have all of the equipment and paint (donated), as well as supervision by Juvenile Court staff. They apparently have 5 or 6 different colors to choose from. In an effort to best utilize the services offered by Juvenile Court, to minimize the work load for our staff, and to avoid re-victimizing property owners, staff will utilize the following process for graffiti abatement: 1. SCOPE finds out about graffiti either through proactive means or by referral (from private citizens to SCOPE or to Crime Check, or directly to City staff). This allows the police to document the nature of the graffiti to determine if it is tagging, or whether it is gang related; 2. SCOPE will be the primary contact for all graffiti and will contact the property owner to discuss abatement with them, first seeking to have the property owner abate it themselves. If so, the problem is solved. 3. If the property owner will not abate the graffiti, or cannot due to age or physical limitations, the SCOPE volunteer would ask them to review and sign the release/waiver form authorizing the Juvenile Court community service program to enter their property and paint it over. If so, scheduling may be made with Juvenile Court to abate it. 4. If they do not agree either to abate it themselves or to allow Juvenile Court to do it, then it would be referred by SCOPE to our Code Compliance officers, at which time it would be treated as any other nuisance violation. This process would allow ample opportunity for a property owner to either abate the graffiti themselves, or have Juvenile Court do it for free. The refusal to engage in one of these would result in the City taking action. 5. If public property has been tagged, SCOPE will contact COSV Public Works Department. 6. If we receive a citizen complaint, the staff inember will encourage the complainant to contact and report to Crime Check or do so ourselves. 7. SCOPE will provide the City with a periodic report outlining the status of graffiti abatement. Staff will not be doing an administrative report unless specifically requested by Council. OPTIONS: NA RECOMMENDED ACTION OR MOTION: NA BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Cary Driskell, City Attorney ATTACHMENTS: 1. Graffiti informational brochure handed out by the City and police Spokane Valley Graffiti Abatement Program Waiver of Liability For and in consideration of the undersigned's property located at: , receiving the benefits of participation in the City of Spokane Valley's graffiti abatement program, which includes, but is not necessarily limited to painting over the graffiti on structures located on said property, the undersigned does hereby waive, release and discharge the City of Spokane Valley, Sheriff Community Oriented Policing Effort (S.C.O.P.E.),Spokane County Juvenile Court and all their employees and agents, as well as statutory sureties, from any and all claims, demands and causes of action that the undersigned ever had or that the undersigned has or may have, known or unknown, arising from graffiti abatement. The undersigned acknowledges that the actions taken by the City of Spokane Valley, SCOPE, Spokane County Juvenile Court, or their agencies, does not intend, or imply, that they are performing restoration. They are only acting to cover up graffiti and make no promises to match surface color(s). This waiver shall be binding upon the undersigned's heir, legal representatives, assigns and successors in interest to the above-described real property. Print name here Signature Date: Phone: �, � � �� '.I rt,,�,� �-�� :i�� "�` —. �, .L � �� ,y? � L � •f�_ ��y� '1�. +�J W •� � � � �" SI? � .,_ s. � � _ _� �� s — °�- r� � r _;� — �� °.'� =�,�y = IJk :A � . � � �� .� � -1� � r �, — �� ',� �o .�,, � ti,.y,ti _ � � � �. �. rti�l ',.,;� s J QJ r � � � ��, I�. .j f �t f�l `�- L U �; � i ' — � �+r � � � � �s � �, � � `a� �•° `� =.� �i k� �' � � 4_ � r.".7 I L •`rl � � �'�J � L �` � �a � �' � � v � }; � — � +� '�: �]? i i e i +�i '�J qi p �'' �"A �, _ - � �.y � � [5, � °� '-;., f•_ ��y � LLj � � � €a � 4� �a '� � °=e (� y ` � !'�` �. r'-,l f"-- '� r -� � � ia � �; T m � � ,� � � �►_. i+� rJ"- �~ � �} �'7 _. �'�� 3^ :V � '. � } � � , �� t� � ,�e 1 _eO �,� � � ��, � � �. r � �� ,� r` r�''�} ��„ `'� �. U ." � � � � a � � � �� _ ,� � � � � '�� — '4� 17..� �; � ,� �° 'r' "�' � e'a � � � �r. �.J r �' r�' �, � t,�r - , . �i � � � � °°. � .r*c � 'R � �� 4� � r� �� ,.r., �i i..~• Q� - �da7 a; C� � ` �� .� � �� ;� � '.� � p 'r � � ,r �, ` _ �. � � ;� �! �' 'J� � 4_. ' � °� � � '� � � � � � '_` _ � •y� � ;r�.i � � �� f; -",��° � � - � � V� � =_ ,� � �i_ • (�a -� 4 `� I.L _ O T — � - � � �� j� �— _I �, r ti . L � �J �� J - °� .. �� ' � � � � � _ � �'�� L._. _' _ � � 1 ' � � � _ � � — , f. � I —.— _ ^ �, :J �� . _. — �� -. � � _. � � 11 �. �p — � �, �".r r . _ �'�� .� � r � y. _ �� r� ` - I� � _ � .�, L" 3_ �`r �5 ' � - F p � E nJ ;'�' r.� � - �e -e ,.y �:� _ � f�'� � � '—' Y- �' ,; _` �' � � � ' �5 _ "]-' �' _ i „'' =' �. '� r _ — " t'' C°-� �7•,=� {�.,�"� � "c r — � � �' - - � � =� 1,,� �i•i � — F •n e! — Y y; [ _ - � — � �' — C °L, � � � � � .. � �� _ — � �� ' " � � � � � � v �1 t . � — — — r _� '� �' � � � � f� _ � � ?, _� � � = � ' -- — r , _ �= , "�: '_ �' �. ! �. � . _ � �` - - � � ' ��' � fi � - 1�. }' � �,, '_ - - ` '` � � � ._ } � ` � -- "—' t T '� _� — i- � �— r '-L' = � �� ! �' �a �' � ,� �' - $� �°�! , 1" �, f�'—� .- _ — xa �� _ �. J � _ V}.._ � }` ' ' � `. "-` = � I�d e � � � �� " LJ �� .� �. �' L � �. � � � v. - - � � � .' � I ` _. _ � � - �. _ _ -' � • s . � � — — — _ � : � r, ,� �� . _� . _ _ -_ � - - � '• - - . . _ _ _ . �': � � • . t � � i I a � • • . � [^� f`• _ � - � . �, � , � � o = � � � _ � � (G �-- � � � -6 � r� � � �' a� � � � � � � o � o > ou- � � - � � � or� � � � —° ,� � � °Q � � � � °Q � Q � � Q � � � � � � � � a� o �, o��, � u � ._ r� r� Q� i � > o � � o � � � � �, Q � _ � o � � � � � � o � � r� � ° � � � o � _ �� , a� Q � r� � � � w � o � � ;�� ` ' J. o � Q6i `� o ; a� -� o � � �, � � � a� Q � ,� ' f`• Q � � > � � � a� � a Q � u0 �� °� o � � � �Ts_ � � � � oa� � Q� � o � � � �, uo a� � � i �' -' I `� �, >,n; a� � � � � � �, o ,� �' � �' � � �' � Q� r� r, �, a� o � � � � x � � � �' �- � `� a� �, XIT�� _ 4� o � N � � �' a-, � � �' � �J � � o � � a� � L1 Csl� I , � r� r� � � � � Q � -6 � Q r��i — � � � � � � (� � �'� ' � '�'-� I ' � � � � � N � � r�' O O � dj � � � � N � � � ($1,( ;� (G � �� '= Q Q C� � Q � � � � � O N � �n O � , i � �i � +� i � C� L +� � i i Q� � �,� rC � Q i �� U � 6i� � `� o ° � � `� ° � � � � � �� °�V � � � �- � � Q� � ; � {��- lSt � � �1 °�� ` o � � �`� � o � Q o ° � t' � � l� Q r�i > I �' l� � � � � �J � �+_� ° > _ _ � � � � � _L � �� i��_ `,, � _ � � o � �1 � �� -� � � � '"' � � � ' (�j N °J � � o � � � oo � �' � N � � � r� � '� � � � � `� o� °Q � �+�' • ' b � i a� _ � o ,_ � ° � � � Q � ,� r� o �� `� :� � � > u � � � � �` r� Q o � � > � � �. , f a� o Q� �, � � o ,- � � _ '--;;�� -�1 , �, ,J � � � � � a� � �, a� � � � �� `�' � �. ,� �- � d' � ; � � � � o °, 4� '= � Q� � � � � r� x ip�Y � ,�J,�� Q � � o � � � -� �- � Q � � � a� � I � ." o � � � °�' _ �;� A;ss�� ; � � � U � Q� ^� � -� � � � Q � � � r� � . � c '�_ � "' ,� N a� � � � � r� ��' � Q � � >,� -�� Q ,`,,�� s t: � . .� �, � � Q � r� � � � � � o� � '� o � o � � � � 6' � � �E�k.`� -_ :�` �. U � � � o a� � � .o � � � � C� � � � � O � )%Yi]1 I� -= A� 'I 3 Q � V Q � N � .� O {..� L � > 61 QJ � � lJ :�' u:1 � l �7 � ±� +-� � �i � lJ V �-- � ` � . � � .� � .4 � - � � � � � � � � a-� � � I � �� .� � � � O� � C� }N`��aot.�:7e � � U � � � � Q� � �� N . O � �-4".�`^ 9,� � Q � �, � � � � � � O V � �f',s ,` � �i �i QJ � � QJ i Q ..L.1 O � � � o o�� °� � � > o o � �4;=Hf� •� ',' � � V a� >- � � � � � o� � � � � oQO � � a� � 6,° �� U + >- � � m . . . >°- o � o �, �a� o � �, i�'- ,is�' ��,, . � � Q� � � � -6 ' . �� ;�a o u` Q � ' _� 0 �' �r � � � � o o �. . . '� � o � �� -� o Q -� o � o -� � �, "� � 'k `_ � ;s.- . � �: �' � � o � � _ �, w- � � � ° �1� � � :-t.. ;: u a� o r� ��`i�� = � � o Qo�� , o � = � �,I• ., ` ' � ' �' a� o � � �S°" � ' � � Q� � � Q� � � � o � � ° � � �° a� ,�� _ ;�t . * � a� � Q� � Q � � �, a� �, � � � � � � ��-�Y � > � � � o� r� (G ; a� o a� o � � � � � .� � �� -, � � ` � � � � o � '� �� a� r� � a� Q a� � (`• o Q _ r� � � � � �' � � `� > � � � - ��'� '.� a� � � � -� � � � _ a� � r� � ., Q o � � � � �, �+-� o � r� a� �� r� o � � ' �� `� '� � �' � � -� o � � � � u-' � � � 6' Q � � � ?- �.` � �� oo � Q � � � � �' � � �, � �, � � �^;! h�' - �V. � ,� a� � � � � �, o .�=' � i_._ �' J � Q � �� N � � � � .`!i �� +� `� � � � �" i � .� �fl � � V � � � � � ` � Q� � � � � � � 1' 't -i< < . � �,` , •(n `� � � �i i � '� 61 � � � � i � � � ` � �, +� � 61 � � V � � Q �' � � � � � � 61� � 1 1.� �' ±� +� � j � >,.u .�n � � �, � � � � � �� r��, � r��, r Q� � +� � 4� O c� � ��.+ -� � � o � o � C� � � Q � � � Q ° �� _ . _—J � �-�� CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 17, 2012 Department Director Approval: � Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing � information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Works Comparison —Centennial, Colorado GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: During the February retreat Council requested a review of the CH2MHILL contract for Public Works functions at Centennial, Colorado. Several councilmembers attended a session presented by CH2MHILL and the City Manager of Centennial at the National League of City Conference in Phoenix last year. The video of the session can be seen at the following web site: (right click on the hyperlink and choose "open hyperlink") http://www.nlctv.orq/NLCConaressOfCities.aspx?VID=NLC/2011-COC/111110 NLC COC Sessions CH2MHILL.flv We have completed a comparison. Attached is a copy of that comparison as well as a copy of the Centennial Contract with CH2MHill. We had numerous discussions with CH2MHILL to clarify contract scope and services as noted in the comparison document, and that final comparison document reflects their comments and suggestions. OPTIONS: RECOMMENDED ACTION OR MOTION: None. Base on the attached review there is no indication that this type of contract would reduce costs to the City of Spokane Valley. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Neil Kersten, Steve Worley ATTACHMENTS: 1. Comparison Document 2. Centennial Contract with CH2MHill 3. Excerpt from Spokane Valley Public Works Business Plan �� 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000♦ Fax: 509.921.1008 � cityhallC�spokanevalley.org Memorandum To: Mike Jackson, City Manager From: Neil Kersten, Public Works Director Date: 4/10/12 Re: Spokane Valley Comparison to Centennial, Co Costs and Services Comparison City of Spokane Valley - City of Centennial in Colorado The City of Centennial is the seventh-largest city in the Denver metro area with just over 100,000 residents. Centennial was the largest incorporation of its kind in U.S. history when it was created in 2001. Centennial officially became a city on Feb. 7, 2001. The City initially obtained all public works services through Arapahoe County. As you can see by the table below the cities are similar in size but there is a significant difference in the amount of revenue collected between the cities and the median income of the residents in each area are much different allowing them to collect much more revenue for City Services. At the request of City Council, Public Works was asked to compare the costs and services provide by the CH2MHILL for public works services in Centennial, Colorado. The CH2MHILL contract is set up differently per the Request for Proposal sent out by Centennial Colorado. Centennial requested a full service model vs the pay as you model we follow at the City of Spokane Valley. The services appear to be similar to that of the City of Spokane Valley's (CSV) Street Maintenance Fund. The relatively short initial term has required capital items such as equipment to be depreciated at a higher than normal rate adding higher than normal cost in that category. CH2MHILL has told us they adjust their delivery model to meet the clients request for proposals. This method was outlined as part of the Centennial RFP. City Facts: Spokane Valley Centennial (CH2MHILL) Population: 89,755 100,377 Households: 36,625 37,506 Median Income: $45,819 $83,110 Number of Businesses: 7,079 13,990 Area of City: 38.5 Square Miles 28.27 Square Miles Persons per Square Mile: 2,376 3,494 City Street Lane Miles Arterials: 437 lane miles 397.4 lane miles Residential: 624 lane miles 563.8 lane miles Signalized Intersections: 85 70 Street Signs: 21,500 20,658 Bridges: 16 35 Comparable Cost of Service $4,344,010 $9,461,926 for 2010 Percentage Contracted or Purchased 90% 100% Staff 4 City Staff full-time 37.5 Contracted full-time + 60 Contracted on- cal I Both Centennial and CSV provide the following services: • Public Works Administration • Geographic Information needed for implementation of Public Works services • Customer Service call response • Transportation Planning • Traffic Services • Field Services (Street and Right-of-Way Maintenance) Additional services provided by Centennials contract with CH2MHILL: • Full service 24/7 Customer Service Call Center • Part of CSV `s call service is provided by the Operations &Administrative Department— Estimate cost is $100,000/Year, additional 24/7 estimate is $35,000/Year • Street sweeping services • CSV `s street sweeping is provided by the Stormwater Fund — Estimated cost is $420,680/Year • CH2MHILL provides Information Technology • CSV's Information Technology is provided by the Finance Department - Estimate cost is $150,000 • CH2MHILL provides Utility and Right of Way Permitting • CSV's Utility and Right of Way Permitting is provided by the Community Development Department— Estimate cost is $200,000 Additional services provided by Spokane Valley: • CSV provides Snow Removal for all City Streets (1060 lane miles) — Estimate addition cost is $150,000/Year in 2010 which included two complete residential plows. • CH2MHILL provides Snow Removal on Arterials only (397 lane miles) Residential Streets are an added costs to the lump sum contract. • CSV completed 4,966 Tons of Asphalt Street Repair in 2010 - Estimate cost is $561,080/Year • Centennial's Contract was limited to 650 Tons of Asphalt Street Repair in 2010 • CSV's costs includes the maintenance of traffic signals - Estimated cost is $191,176/Year • Centennial's contract excludes traffic signal maintenance • CSV provides Pavement Management, Bridge Engineering & Inspection - Estimated annual cost is $75,000/Year • CH2MHILL's contract excludes Pavement Management and does not require Bridge Engineering & Inspection Based on the above estimates, CSV's annual comparable costs for 2010 is $4,344,010 compared to the City of Centennial's costs of$8,732,827 (CH2MHILL) + $429,099 (Materials— fuel, deicer, asphalt, etc.) _ $9,461,926 Major Comparison Points & Differences: • Staffing levels are similar. The major difference is CSV contractors are on call and only paid when needed and Centennial contract staff are permanent full-time. • The activities appear to be similar with the exceptions noted above. • The lane miles, number of signals and size of the cities are similar. • The use of materials such as fuel, gas, and deicer are similar with the exception of asphalt as noted in the above. • CH2MHILL guarantees a high level of snow service for arterials on an annual basis. We believe Spokane Valley provides a similar level of snow service on an as needed basis — Centennial cost in 2010 is estimate at $2,474,040 and CSV spent $483,111 in 2010 Service Delivery Methods: Centennial, Colorado: Centennial contracts with CH2MHILL for the public works functions of traffic engineering, operations, permit processing, inspections, administrative services, and street and roadside maintenance, including snow removal. CH2M HILL has partnered with DMJM Harris and American Civil Constructors to provide public works services to the City. CH2MHILL provides 37.5 full-time employees as requested by Centennial. There fee is based on a lump sum amount and the contract does not allow the City to audit the records of the contractor. The contract term is for 5 years with 5 additional year to year renewals. They invoice the City on a monthly basis for 1/12th the cost of the work plus any materials used. Centennial has requested a contract that provides specific levels of services at a fixed price. Spokane Valley, WA: Spokane Valley contracts 90% of the Street Maintenance Fund costs to private contractors. Each contract is on cost plus or unit price basis. Therefore, the City only pays for the contractors when the contractors are not needed and requested by the City, there is no cost to the City. Contracts include pavement management, grant applications, traffic engineering, bridge engineering and inspection, street maintenance and snow plow operators, signal, signs and striping, multiple grader contracts for residential snow removal, litter and vegetation control, and street sweeping services. The City has over 60 contract employees available under the above contracts. The City relies on over 12 different contractors to provide City services. Potential for Cost Savings for Spokane Valley: The Centennial contract is over 2 times the costs for similar services provided by Spokane Valley. The CH2MHILL contract is a Lump Sum fee and the actual costs for individual services are not available for review under the terms of the contract. Based on a review of the their contract and comparison of services the service delivery method provided for Centennial does not appear to be a method that would reduce costs for the City of Spokane Valley. In my opinion, the current service delivery method used by Spokane Valley represents the lowest cost possible because our contracts provide for payments to contractors only when services are needed and requested by the City. Attached are the following documents: 1. Centennial Contract 2. Spokane Valley Public Works Business Plan ��t of �e��n��l Y FIRST AMENDM�NT TO : CITY OF CENT�NNIA4/ CH2M HILL, INC. PROF��SIONAL S�RVICE$ AGREEMENT PUBLIC WORKS, TRAFFIG �NGINEERING AND STR�ET DEPARTMENT SERVIC�S THIS FIRST AMENQM�NT TO PROFESSIONAL SERVICES AGREEMENT ("First Amendment") is entered into by and between the GITY O� CENTENNIAL, COLORADO ("City"), a statutory municipality of the State of Colorado, and CH2M NILL, INC.; a Florida corporation whose business address is 9193 South Jamaica Street, Suite 400, €nglewood; CO 80112 (the "Contractor") and amends the Professional Services Agreement for Public Works, Traffic Engineering and Strcet Departmen# Services with an Effective Date of April 15, 2008, ��,Agreement"). R�CITALS AND R�PRESENTATIONS WH�R�AS, the parties entered into the Agreement with an effective date of April 15, 2008; and WHEREAS, Section 20.11 of the Agreement requires that any amendments to the Agreement must be in writing and 6e signed by both the City and the Gontractor; and WH�R�AS, the parties desire to amend the Agreement by replacing Exhibits A and D thereof with revised Exhibits A and D as attached hereto. NOW,7HERLFORE, in consideration of the terms and conditions contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, it is mutually agreed by and between the Parties as follows: 1. The Agreement is hereby amendecl to replace Exhibits A and D with Revised Exhibit A and Revised Exhibit D as attached hereto and incorporated herein and to change all references in the Agreement to either Exhibit A or Exhibit D to Revised Exhibit A or Revised Exhibit D, respectively. 2. No other'provisions of the Agreement shall be amended or superseded hereby. REMAINDER OF THIS PAGE 1NTENTIONALLY LEFT BLANK-SIGNATURE PAGE FOLLOWS THIS FIRST AMENDMENT is executed and made effective this.�%�"day of�, 2008. CITY OF CENTENNIAL, COLORADO J By. Randolph E. Pye, Mayor ATTEST: APPROVED AS TO FORM (except as to Exhibits): J Robert C. Widner, City Attorney Title: City Cle s Office DEPARTMENT OF ORIGINATION: Public Works DEPARTMENT/POSITION RESPONSIBLE FOR ADMINISTRATION OF CONTRACT: City Manager's ffice City Manager Approv . Jacque d ' g Scott CONTRACTOR: CH2M HILL, INC. By: Print Name: IvA�Q��I�, L,.��t�X�.�.. PositionlTitle: ,r��Sc1,�-� 2 REVISED EXHIBIT A SERVICES AND RELATED PERFORMANCE STANDARDS 1.0 PUBLIC WORKS Public Works services will include Administration, I.T. and Records Management, Transportation Planning SerVices, Traffic Engineering Services and Field Services, as described on the following pages. Not included in this scope are Stormwater Services, Construction Management / Project Management Services, and Capital Improvement Program Management are not included in this scope and may be added as Additional Services. Actual quantities of materials and activities shown in the attached scope statement may vary based on service requests received and specific needs of the City's infrastructure. Resources and activities may be adjusted and/or diverted to meet the ever changing needs of the system. The City and Contractor will work together to identify those needs and to adjust the work activities schedule appropriately in accordance with Section 2.4 of the Professional Services Agreement. The City and the Contractor understand that weather and other conditions beyond the control of either party may and will justify changes in the basic scope of work specified herein. It is the responsibility of the Contractor to make the City aware of any adjustments that may be necessary and obtain the concurrence of the City in writing when such conditions arise. The City expects to receive full value for payments made to the Contractor as set forth in Section 4.0 of the Professional Services Agreement. All adjustments made in the quantities of work provided will be documented in periodic progress meetings. Within the first year of this agreement the parties agree to mutually develop a reporting system that quantifies the value of services provided under this agreement. 1.1.1 Public Works Administration � 1.1.1.1 Provide administrative clerical support to assist with Public Works Department functions and operations by perForming such tasks as answering the phone, greeting customers (reception services), permit issuance, filing and records management, responding to citizen inquiries, preparing correspondence, and perForming other miscellaneous clerical tasks. 1.1.1.2 Staff the department with Citizen Responders who will enter and track citizen requests in an electronic work order system. This system will incorporate problem codes for various public works functions based on the urgency of the request. Citizen Responders will contact the citizen who initiated the service request to provide progress updates and to verify that the service was perFormed in an acceptable and timely manner. • Implement a standard of 24-hour response for all inquiries (next business day for non- emergency weekend/holiday inquiries), recognizing that in some cases the response will be an acknowledgement of the call or request with a commitment of the time a full response will be provided. , • Enter and track citizen requests in an electronic work-order system. This system will include problem codes for various public works functions. Each work order will be assigned a priority code based on the urgency of the request. For example, a downed stop sign will be a Priority 1 request that requires an immediate response and replacement. �I • Copy of the functions and priority assignments shall be provided annually for review and approval by the City � Priority 1 Requests — 85% of all priority 1 requests will be resolved within 24 hours (example shown above). Priority 2 Requests — 85% of all priority 2 requests will be resolved within 72 hours. (example— pothole repair on a non-arterial roadway) Priority 3 Requests - 85% of all priority 3 requests will be resolved within 7-10 days of a work order being initiated. (Example—minor sidewalk repair) Priority 4 Requests — will be scheduled so as to maximize materials and efficiency. (Example— minor curb repair). Contractor will monitor the perFormance of customer service and field staff through routine audits and feedback received via our customer call back program. Areas of monitoring and feedback will include measurement of effective first communications, public satisfaction with response received and accuracy and timeliness of service response. This internal quality process will be used to improve the overall service delivery and public communications process. 1.1.2 Information Technologies and Records Management 1.1.2.1 Provide, install, and maintain computerized network system software and hardware that at the time of installation is sufficient to efficiently satisfy the City's Public Works computing needs under this Scope of Services. 1.1.2.2 Provide a centralized domain network that at the time of installation is sufficient to handle future growth and technologies of the Public Works Department in conjunction with the City of Centennial network. . 1.1.2.3 Provide, install, configure, and maintain a system as required to provide data security at Contractor's business office to improve perFormance, mitigate against data loss, and minimize potential down time. 1.1.2.4 Provide a central location for the storage of the City's documents. 1.1.2.5 Provide, install, configure, and maintain computer workstations sufficient for contract and subcontract staff to efficiently conduct the scope of services contained in this agreement. 1.1.2.6 Maintain software and hardware uniformity and interchangeability among users. 1.1.2.7 Provide, install, and maintain network laser printers sufficient to conduct the scope of services contained in this agreement. 1.1.2.8 For the initial agreement term, the Contractor will provide, install, and maintain network cabling/data line system sufficient for communications, networking, and data sharing sufficient for the Project Office and Maintenance Office. 1.1.2.9 Provide Internet and e-mail at Project Office and Maintenance Office for internal and external communications and common contact lists and scheduling. 1.1.2.10 Archive e-mails in compliance with City's retention requirements. 1.1.2.11 Provide, install, and maintain a telephone system within the Project Office and Maintenance Office, with sufficient lines and features to satisfy the management needs of the Contractor under this Agreement. 1.1.2.12 Provide an application server that will store and manage required data. Any costs due to server use due for additional users in non-Public Works functions will be allocated back to the City in a shared cost arrangement based on percentage of user licenses on the application server. Contractor's sub-contractors will have access to systems in perFormance of their work as part of this scope of services. 1.1.2.13 Provide and maintain access to Public Works data to City Staff and other City contract providers as necessary. 1.1.2.14 For public records, design storage strategies and systems that are sufficient for the City's needs. 1.1.2.15 Coordinate with the City to obtain the transfer of data, records, or other materials from Arapahoe County, Colorado, as necessary for the operation of the Public Works Department of the City. Protect the completeness of public records in accordance with the requirements of State law or City policies by storing backups of electronic files off site on a server and hard copy documents at City Hall. 1.1.2.16 Assist with maintaining data security and preventing corruption with a nightly backup (with offsite storage) and the ability to restore from a central location. 1.1.2.17 Provide, install, configure, and maintain a database to manage the City's Public Works functions. This will include the implementation of a system that will provide Work Management/Call Center functions. The Contractor will utilize any software components of the Work Management/Call Center that were previously purchased by the City in their deployment of this system, supplementing what is needed in order to provide delivery of the Public Works service. Contractor will work in conjunction with other City Departments and City Call Center in the deployment of the Work Management/Call Center software. 1.1.2.18 Provide a system to issue, track and print permits to be issued under this agreement: Permits contemplated include: right of way, utility, oversized load, special events. 1.1.3 Geographic Information System (GIS) 1.1.3.1 Coordinate with the necessary City personnel and/or contractors for the transfer, maintenance, storage, and retrieval of available documents and records.from Arapahoe County, Colorado, that is necessary for the effective implementation and operation of the City's geographic information system (GIS) database for delivery of this Scope of Services in Public Works. The Contractor shall be responsible for determining the documentation necessary for transfer, as well as assisting in the coordination and implementation of the physical retrieval, reproduction, and storage of the transferredrecords. Core elements of the GIS database will be in place to allow City staff to store and access GIS files and data obtained from Arapahoe .S'r County, Colorado. The Contractor has not included a cost for this data in the event the County seeks reimbursement for these records. 1.1.3.2 Service, update, and maintain Public Works GIS databases and maps on not less than a monthly basis in coordination within this Scope of Services. 1.1.3.3 Provide GIS-related information and/or data in response to requests and needs of City personnel. GIS data deve�oped as part of the scope of this project has the intended use for delivery of Public Works services. The Contractor does not guarantee the accuracy of the data for use in the Public Safety or any other area of the City's operations. 1.1.3.4 GIS maps will be available on the City's website in electronic PDF format. These maps will be static map files. A Web GIS is not part of the GIS scope of work 1.1.3.5 Develop and maintain all GIS information for the City as related to Public Works. Develop the necessary documentation for the development, maintenance retrieval, reproduction and storage of the GIS information. If readily available, GIS information shall include underground utilities, sewer and all City infrastructures. ' 1.1.3.6 Provide GIS-related analysis and/or maps and data in response to requests and needs of the Department's personneL 1.1.4 Customer Service/Call Center 1.1.4.1 Provide a Call Center with live voice response during business hours as the first point of contact for incoming calls to the Public Works Department. In the event call volumes exceed capacity of the on-site staff, calls will be forwarded first to an answering service and will be responded to at the earliest opportunity but in no event longer than 1 business day. After business hours, provide answering service utilizing live voice response equipped with emergency contact information. Call Center and supporting answering service will provide the City with live voice response 24 hours a day, 7 days a week for Public Works related calls. Customer calls will be answered within 2 minutes 80% of the time. Staff the Customer Service/Call Center to be able to effectively and efficiently respond to a monthly average of 2,000 calls. A change in scope is considered for a monthly average that exceeds this volume measured over 4 months. 1.1.4.2 Develop and implement response protocols and direct customers to the appropriate party within the Public Works Department and other City Departments in a seamless manner. 1.2 Transportation Planning Services 1.2.1 Coordinate with Other Apencies. Coordinate with Arapahoe County, Colorado Department of Transportation (CDOT), Denver Regional Council of Governments (DRCOG), other municipalities, state, and other agencies regarding existing .capital projects, project funding, and transportation planning issues. 1.2.2 Provide Support to City Capital Proqram ManaQement in Makinp Recommendations for Capital Improvement Projects. Provide support to City Capital Program Management to provide recommendations to Mayor and City Council regarding proposed capital improvement projects. Work with Arapahoe County, CDOT, DRCOG, other municipalities, state, and other agencies to seek funding for these projects. The number and types of submissions will be developed on an annual basis as part of the overall work program for transportation services. The base set of services considers preparation of letters of intent and standard requests. Larger applications for corridor grants, transit grants, and/or new federal program grants may be considered in enhanced services. 1.2.3 Identifv Fundinq Sources and Prepare Grant Submissions. Work with City staff to identify opportunities and prepare submissions for federal, state or local funding and grant programs and provide support for fund oversight. 1.2.4 Conduct Transportation and Traffic Engineering Reviews for Development Plans. Review plans for compliance with local regulations as well as state-of-the-practice engineering standards related to transportation and traffic standards. Prepare comments and redline plans. Plan review will be coordinated through the Planning and Development Department. Attend necessary meetings as required to provide input relating to Public Works impacts of existing or proposed developments. 1.2.5 Conduct Traffic Study Reviews for Deve�opment Plans. Review studies for compliance with local regulations as well as state-of-the-practice engineering standards and prepare comments. Review will be coordinated through the Planning and Development Department. Attend necessary meetings as required to provide input relating to Public Works impacts of existing or proposed developments. 1.2.6 Coordinate Riqht-of-Way and Real Estate Activities Related to Public Works Proiects. Coordinate real estate acquisition or abandonment or related activities for City rights- of-ways or properties, including processing related applications and documentation. 1.2.7 Manaqe Transportation Master Plan. The scope does not include the development of or management of the development of a Transportation Master Plan. This may be added as an Additional Service. 1.3 Traffic Services 1.3.1 Traffic Siqnals. Provide operational oversight of the City's seventy (70) traffic signals as noted. This includes operation and maintenance of the City's computer-centralized, closed loop traffic signal system. This system will allow monitoring of over 75% of the signals from the traffic office. The City's system is expected to provide control of traffic by adjusting and coordinating traffic signals, insuring proper operation and storage of event reports (i.e., malfunctioning signals, change in programs, flashing operation, preemption reports, etc.). Centralized control is expected to also allow uploading and downloading of signal timing and coordinating programs from the office directly into the field controllers. This is expected to provide the traffic engineer the ability to quickly make modifications to timing data and monitor real-time traffic patterns. Maintenance of traffic signals is currently perFormed by a subcontractor contracted through the City, and traffic signal maintenance is not included in this scope: (This function may be added as an Additional Service.) Coordinate with the City's subcontractor in performance of their contract to maintain the City's Traffic Control System. 1:3:2 Traffic Count Proaram. Conduct approximately 150 traffic volume counts within the City of Centennial. These counts shall be taken on roads of al� types. Traffic volume counts shall be dynamic traffic studies. They shall include a tabulation, generally by time intervals such as 15 min, 30 min, 1 hr, 1 day, or 1 week, of the number of vehicles passing a specific point. Depending upon the collection method, data may be subclassified into vehicle types, occupancy, direction or turning movement. 1.3.3 Traffic Studies. Review and conduct traffic studies as outlined, including: • Evaluate up to 10 locations annually for warrant studies for requested or recommended traffic signal installations, • Evaluate existing schools sites for upgrades to signing and pavement markings to address safety-related concerns in response to school districts' requests (up to 15 school sites per year), and • Manage and coordinate work activities with Field Services Division staff related to traffic engineering issues. 1.3.4 Traffic Siqn Inventorv and Maintenance. Develop and implement a sign maintenance program that builds upon the existing sign database. Transfer data from Arapahoe County and operate and maintain sign inventory system. Prioritize traffic sign inspection and replacement based upon the age and retroreflectivity levels of existing signs. The overall goal is to bring signs up to current standards in an orderly progression and to schedule inspection and replacements (as needed) based on a 7-year cycle. Work orders for sign replacement will be entered into a database that is kept current. Maintain the City's traffic signs, including fabrication and installation of up to 500 new signs per year as required by traffic studies and new developments. Trim/remove brush in order to provide clear visibility for traffic signs and for sight triangles at intersections. 1.3.5 Pavement Markinqs. Develop and implement a plan for maintenance and improvement of existing pavement markings. Utilize the Asset Management System to create an implementation plan that prioritizes staffing, equipment, and materials based on annual inspections. Develop and implement an enhanced pavement marking program to bring all streets up to National Standards over the life of this agreement and maintain this standard through a pre-planned maintenance program. This program will include the use of thermoplastic materials and cyclical installation of pavement markings to maximize life cycle while minimizing costs. All related striping activities will be perFormed to ensure that markings conform to applicable codes and standards and are properly maintained. These activities may include but are not limited to: lane striping, crosswalk marking, stripe removal and any related flagging and inspection. Quantities will include: • Approximately 20,000 Ibs of crosswalk/stop bars (approximately 15,385 S.F. of preformed material) per year. • Approximately 1,135;693 L.F. of striping (latex) per year on approximately 375 center line miles. • Additional markings (including use of Thermoplastic materials) may be added as an Additional Service. : At inception date of this agreement, the current National Standacds for retro-reflectivity are under review and may be revised and require accelerated installation of pavement markings which will result in a change in scope of service. 1.3.6 Neiqhborhood Traffic Safetv. Provide an application process to handle neighborhood traffic-related requests per citizen's applications (approximately fifty (50) per year). Requests will be entered into a management system, evaluated by the Traffic Services staff, and tracked. Evaluation will include field studies, data collection as appropriate, and recommendations for solutions. Provide follow-up to resolve the neighborhood traffic problem. Up to 16 requests will be evaluated each year. 1.3.7 Traffic Accident Analysis. Enter traffic accident data into a management system and analyze accident trends, types and severity of accidents, and accident patterns. This information will be tied into the GIS to graphically represent the accident trends. Data will be I used to make recommendations for minor roadway improvements (traffic control devices including signs and striping, subject to the constraints of 1.3.4 and 1.3.5) and for larger capital roadway and intersection improvement projects. 1.3.8 Intersection Improvement Proaram. Analyze accident history, volume, turning movement counts, citizen requests, and historical knowledge of problem areas to prioritize potential intersection improvement projects. Intersections will be inspected for type and condition of traffic control devices, geometric issues, and sight distance issues. Recommended improvements will be prioritized and will be categorized as major or minor improvements. Staff will work with the Field Services staff, the Capital Improvement Project staff, and the City Manager to determine the best methods for implementing the suggested improvements. Funding for capital improvements is not included in this scope. Up to thirty (30) intersections will be evaluated each year. Minor improvements (traffic control devices including signs and striping will be performed subject to the constraints of sections 1.3.4 and 1.3.5 above. 1.3.9 Review Special Event Permits. Coordinate review of Special Event Permit requests with Planning and Development Department within 14 calendar days of request. Special events include festivals, races, neighborhood parties, parades, etc. Enter request in management system, review request, make recommendations, and issue permits as appropriate. Review requests for lane closures, street closures, and associated traffic requirements and determine requirements for traffic control and other coordination to maintain orderly traffic flow during events for up to 45 events per year. 1.3.10 Coordinate lnfill Street Lightinq Applications and Coordinate with Utilitv Contractor Reaardinq Street Liqhts. Review and process applications for street lights. Recommend new street light installations based on citizen requests, developer requests, and safety issues, and submit to City Manager for approval. The City is responsible for payment for , power for street lights. Notify utility Contractor regarding street light issues. Street lights are maintained by the applicable public utility, and maintenance is not included in this scope. Up to 10 applications per year will be processed. 1:3.11 Respond to Emerqencies reqardinq Traffic Control Devices. Provide emergency response for traffic signal or traffic signs incidents considered a threat to public safety. Incidents may include red bulb outage, traffic signal malfunctions, or downed red series "traffic signs (Regulatory or Warning signs). In the event the emergency involves traffic signal maintenance; Contractor will notify appropriate agency or signal maintenance contractor. Emergency response time will be as soon as is safely practical but not to exceed 2 hours for initial assessment and 4 hours for crews to arrive on-site as needed. Operate and implement aspects of the emergency preparedness plan for debris removal, roadway access, flood prevention, and safe, operable utilities. ln the event of a declared emergency or disaster, Contractor will work at the direction of the City's Public Works Director, or the Arapahoe County Sheriff as directed by the Public Works Director. 1.4 Field Services (Street and Right-of-Way Maintenance) 1.4.1 Pothole Repair and Desiqnated Roadwav Maintenance. Perform pothole repair and minor roadway maintenance. Provide a range of activities to ensure that the City of Centennial's streets are properly maintained. Pothole repair will be addressed proactively. Roadways will be surveyed by area to determine minor roadway repairs needed. Additionally, citizen requests will be utilized as shown in Section 1.1.1.2 above and work orders will be assigned to complete repairs efficiently according to the priority ranking assigned. Activities may include but are not limited to: evaluation of rehabilitation and replacement needs and priorities, long an.d short-term planning of budgetary needs, identification of state/city/county highway needs, minor patching,--major —patc�iing- — — (approximately 1,000 tons), cut-back patching, skin patching, patch back (approximately 300 tons), crack seal, crack repair, 4,500 gallons (approximately 45,000 pounds), pothole patching (approximately 400 tons), gravel maintenance (approximately 300 tons), shoulder rebuilding and maintenance and any related material hauling, equipment maintenance, utility coordination, construction contractor coordination, flagging and inspection. Roadway Resurfacing/pavement overlay was excluded from the original bid because of the difficulty in separating the materials and actual resurfacing costs from vendors. It is anticipated to be perFormed on a work order basis as an additional service. 1.4.2 Snow Manaaement Proaram. Implement a customized snow and ice removal plan for Centennial based on the City's Snow and Ice Control Plan included in the RFP and amended as mutually agreed to by the parties. The primary goal of the snow removal program is to clear safe and passable drive lanes during and after a storm event to provide for the safe and orderly movement of traffic and for effective storm response. Snow removal on all Primary and Secondary (Priority 1 and 2 arterial and collector streets) will be completed within a 12 hour period. It is anticipated. that the lane miles of primary and secondary snow routes will total approximately 689. These activities may include but are not limited to: de-icing, pre-wetting, ice cutting, snow hauling, other miscellaneous winter maintenance and any related equipment maintenance. Coordinate s,now removal activities. Oversee all aspects of a snow event, ensuring that staff is familiar with the current conditions and the proper procedures. When a storm is predicted, all first-shift supervisors and operators will be notified, and will be required to standby for immediate availability. Area supervisors may be exclusively dispatched at the beginning of a storm to evaluate roadways and spot-treat surfaces where necessary. lf the storm intensifies, the Public Works Program Manager will consult with the City representative before additional _ equipment operators will be mobilized. Work with#he City's public safety and communications staff to develop a coordinated plan and protocol for response to snow and ice events. Field Services will maintain regular contact with the Public Works Director and Deputy Director, relaying current weather conditions, road conditions, and staffing levels, and recommending .additional deployment or material applications as the situation dictates. Additional supervisory staff will be onsite for coverage during snow events. Communicate with the City Manager and other designated staff members during all phases of snow events in accordance with the established protocols. An average of 30 full call-outs for 2008 and 60 full call-outs per each full year thereafter will be delivered pending the snow removal needs of the City. A full call-out is defined as a snow event requiring a minimum of 6 and up to 12 hours of continuous snow removal to meet the goals of the City of Centennial Snow and Ice Control Plan. Additional compensation will be paid for additional call-outs. In the event that a single snow event is confined to a localized area not requiring City wide coverage, the City may re-direct the Contractor's resources into residential areas as part of a full call-out. ' In addition, selected residential streets will be plowed when authorized and directed by the City Manager. This work will be performed at the unit prices listed in Revised Exhibit D. Snow removal on residential streets requires limited use of deicers, salt and abrasives limited to intersections, high accident areas and steep grades (6% or greater). Residential snow routes will total approximately 815 lane miles. All snow removal equipment shall be tracked in real time using GPS technology. All data from each truck shall be regularly downloaded and preserved for future reference and use. Use and efficiency of each vehicle shall be included in the monthly performance report provided the City. As an additional service and upon request and approval of the City, provide snow removal for sidewalks for prioritized sidewalk snow removal and commit personnel and equipment, including all-terrain-vehicle-mounted snowplows for use on sidewalks. This work will be performed at the unit prices listed in Revised Exhibit D. 1.4.3 Concrete Maintenance. Provide concrete maintenance on the City's sidewalks, curbs and gutters to ensure it is properly maintained (approximately 300-400 CY). These activities may include but are not limited to: concrete finishing, trip hazard grinding, quick patching, handicap ramps, sidewalk replacement, other minor miscellaneous maintenance and any related dig and form and inspection. This includes 3,500 L.F. for curbs and sidewalks, 55 S.Y. of aprons and crosspans, and 35 SY for ramps. 1.4.4 Engineerina Inspection Proaram for Development and Public Works Proiects. Review plans for traffic and transportation aspects of development and public works projects to be completed and under construction. The projects will be reviewed to verify compliance with approved plans and with currenf engineering standards and City requirements. Work with the Planning and Development Department staff to coordinate project inspections and development requirements. Inspections will be carried out as necessary to assure responsive, efficient service. Perform field tests as appropriate. Inspect equipment near the end of the warranty period and prior to final acceptance. Engineering inspection of`capital improvements is not included in this scope and may be'added an Additional Service. 1.4.5 Bridae Mainfenance. Make recommendations for capital projects as needed. Coordinate with state agencies to maximize cost sharing opportunities for bridge maintenance and repairs. Perform minor repairs including only minor guardrail repair and minor bridge deck repairs (minor is defined as routine, non-structural, cosmetic repairs) as necessary. 1.4.6 Pavement Manaqement. Pavement management services are not included in this scope ofiwork. Pavement management elements may be added as an Additional Service. 1.4.7 Street Sweepina. Develop a program for street cleaning and sweeping to maximize the efficiency of street cleaning within the City. The program will include a program to clean approximately 8000 curb or lanes miles each year. Scheduled street sweeping will generally be on fixed routes and along the curblines and additional lanes or along medians when warranted. The street sweeping program will meet the City's requirement to clean the City's streets approximately 7 times per year. The program will include provisions for sweeping following snowstorms and rainstorms. � 1.4.8 Other Riqht-of-Wav Maintenance. Other right-of-way maintenance will include weed control, vegetation trimming, litter pickup, hand mowing and sweeping, tree trimming, island maintenance, graffiti removal and any related equipment maintenance and traffic control. Develop a program for weed control and pre-emergent spraying for standardized routes within the City. Develop mowing program for designated routes. The mowing season will begin in May and extend through September. Trim vegetation as necessary to provide a clear view of traffic control devices within the City. Perform litter pickup on designated routes. 1.4.9 Utility and Riqht-of-Wav Permits. Develop and implement a user-friendly process to issue permits for street cuts, right-of-way use, oversize loads, infill street lighting applications, and other utility work in accordance with City ordinances. Applicants will file applications at a one-stop permit counter with a permit technician who will explain the process to applicants and assist with applications as needed. Create and track permit requests and fees in an electronic database compatible with City systems. Monitor field activity to confirm that traffic control, field work, and restoration are performed in accordance with City standards. Coordinate with local utilities regarding the installation of new facilities and the maintenance of existing facilities within the right-of-way. Work with developers and utility representatives as appropriate to determine the best solutions for issues within the right-of-way. Contractor will work with City staff to develop standard operating procedures (SOP) for the handling of the fees received for various permits. Currently, City does not accept credit cards for permit fee. In the event, the City decides to accept credit cards, Contractor will coordinate with City to develop SOP for credit cards, and if necessary, work on a scope addition to cover additional handling costs for credit card processing fees. 1.4.10 Utilitv Coordination. Coordinate with local utility providers regarding issues in the right-of-way and on construction projects. Serve as an advocate for citizens for utility-related issues by reporting issues to utility providers. Coordinate utility relocations on construction projects not to exceed 2 projects per year. Additional projects may be added as an Additional Service. 1.4.11 Field Service Emeraency Response. Provide emergency response for issues creating a hazard to public safety, health, and welfare, including roadway failures, downed trees, flooding; _etc. `Provide emergency response` as soon as is safely practicaf but not to exceed two hours for initial assessment and four hours for crews to arrive onsite as needed. Initial response will include providing warnings and traffic control devices to warn motorists of a hazard. If the City requires clean up with existing staff during normal operating hours; existing resources can be deployed to;deal with the emergency, exclusively, as required. If the City, however, elects to have additional staff assist in the storm cleanup to expedite the process outside a normal work routine, this can be accomplished as an Additional Service. In the event of a declared emergency or disaster, Contractor will work at the direction of the City's Public Works Director, or the Arapahoe County Sheriff as directed by the Public Works Director. 1.4.12 Document Precedence. The scope of services outlined shall be performed in accordance to manuals, standards and guidelines which shall have the following order of precedence: • City of Centennial ordinances, resolutions, or other council adopted items • City of Centennial specifications, procedures and guidelines • Arapahoe County specifications, procedures and guidelines • CDOT specifications • American Association of State Highway and Transportation Officials (AASHTO), Federal Highway Administration, or Institute of Traffic Engineers specifications, procedures and guidelines as applicable • Industry standards 1.5 Scope Exclusions The services described in this Section 1.5 shall not be delivered by Contractor until Parties have negotiated the specific scope and price pursuant to Section 2.2 of the Professional Services Agreement. 1.5.1 Holidav Decorations. The purchase and installation of holiday decorations for the City are not included in this Scope. This may be added as an Additional Service. 1.5.2 Recvclinq. Recycling services are not included in this scope of work. Recycling services elements may be added as an Additional Service. 1.5.3 Riqht-of-Wav Beautification. Right-of-way beautification services are not included in this scope of work. Right-of-way beautification elements may be added as an Additional Service. 1.5.4 Solid Waste Manaqement. Solid Waste services are not included in this scope of work. Development of a Solid Waste Plan or management of Solid Waste Services may be added as an Additional Service. 1.5.5 Stormwater Services. Stormwater services are not included in this scope of work. Stormwater services elements may be added as an Additional Service. 1.5.6 Construction Proiect/ Project Manaqement Services. Construction management / project management services are not included in this scope of work. Construction management 1 project management elements may be added as an Additional Service. 1.5.7 Traffic Control Center - Providing traffic control center, signal system software and hardware, servers, new controllers, new controller cabinets, or ITS devices are part of enhanced services. The monthly cost of communications for the signal system is provided by the City, but may be added as enhanced services. REVISED EXHIBIT D ENHANCED SERVICES AND RELATED SCHEDULE OF COSTS July 1 to December 31, 2008 Supplies/Services Quantity Unit Unit Price Total Price �, 1. Thermoplastic Striping Material (4 inch striping including glass beads) 33,350 S.F. 1.95 65,033 2. Sign Inspections and Reflectivity Testing 1,591 each 29.00 46.139 3. Crack Sealing 22,500 pounds 1.77 39.825 4. Concrete Maintenance: {Actual quantities are unspecified} Remove and replace the following: a. 6" vertical curb and gutter (2 ft. pan) 500 L.F. 43.05 21,525 b. ADA curb ramps on radius 250 S.Y. 100.13 25,033 c. Concrete Aprons and Crosspans (8" thick) 150 S.Y. 361.35 54,203 d. Sidewalks (4" thick) 500 S.Y. 108.86 54.430 e. Integral concrete curb & sidewalk (7' lip of gutter to back of walk) 1,500 L.F. 97.90 146,850 5. Residential Street Plowing (Residential Priority 1 and 2 Routes) 789 lane-miles 20.21 15,946 6. Sidewalk Snow Removal 63.8 miles 151.04 9,636 7. Snow Removal —Additional Callouts 25 Full Call-Outs 24,881 622,025 8. Crosswalk/Stop Bars 5,000 pounds: 5.48 27.400 9. Traffic Engineering — Enhanced Services 6 Months 39.320 235.920 2009 Supplies/Services Quantity Unit Unit Price Total Price 1. Thermoplastic Striping Material (4 inch striping including glass beads) 66,700 S.F. 2.01 134.067 2. Sign Inspections and Reflectivity Testing 3,182 each 29.90 95,142 3. Crack Sealing 45,000 pounds 1.93 86,850 4. Concrete Maintenance: {Actual quantities are unspecified} Remove and replace the following: a. 6" vertical curb and gutter (2 ft. pan) 1,000 L.F. 44.39 44,390 b. ADA curb ramps on radius 500 S.Y. 103.26 51,630 c. Concrete Aprons and Crosspans (8" thick) 300 S.Y. 372.63 111,789 d. Sidewalks (4" thick) 1,000 S.Y. 112.25 112.250 e. Integral concrete curb & sidewalk (7' lip of gutter to back of walk) 3,000 L.F. 100.96 302,880 5. Residential Street Plowing (Residential Priority 1 and 2 Routes) 789 lane-miles 20.84 16,443 6. Sidewalk Snow Removal 63.8 miles 155.75 9.937 7. Snow Removal —Additional Callouts 25 Full Call-Outs 25.658 641,450 8. Crosswalk/Stop Bars 10,000 pounds 5.65 56,500 9. Traffic Engineering —Enhanced Services _ 12 Months 40.547 486,564 2010 Supplies/Services Quantity Unit Unit Price Total Price 1. Thermoplastic Striping Material (4 inch striping including glass beads) 66,700 S.F. 2.07 138.069 2. Sign Inspections and Reflectivity Testing 3,182 each 30.80 98.006 3. Crack Sealing 45,000 pounds 1.88 84.600 4. Concrete Maintenance: {Actual quantities are unspecified} Remove and replace the following: a. 6" vertical curb and gutter (2 ft. pan) 1,000 L.F. 45.71 45,710 b. ADA curb ramps on radius 500 S.Y. 106.34 53.170 c. Concrete Aprons and Crosspans (8" thick) 300 S.Y. 383.73 115.119 d. Sidewalks (4" thick) 1,000 S.Y. 115.60 115,600 e. Integral concrete curb & sidewalk (7' lip of gutter to back of walk) 3,000 L.F. 103.97 311,910 5. Residential Street Plowing (Residential Priority 1 and 2 Routes) 789 lane-miles 21.47 16.940 6. Sidewalk Snow Removal 63.8 miles 160.39 10.233 7. Snow Removal —Additional Callouts 25 Full Call-Outs 26,442 661.050 8. Crosswalk/Stop Bars 10,000 pounds 5.81 58,100 9. Traffic Engineering — Enhanced Services 12 Months 41.755 501,060 2011 Supplies/Services Quantity Unit Unit Price Total Price 1. Thermoplastic Striping Material (4 inch striping including glass beads) 66,700 S.F. 2.12 141,404 2. Sign Inspections and Reflectivity Testing 3,182 each 31.51 100,265 3. Crack Sealing 45,000 pounds 1.92 86,400 4. Concrete Maintenance: {Actual quantities are unspecified} Remove and replace the following: a. 6" vertical curb and gutter (2 ft. pan) 1,000 L.F. 46.77 46,770 b. ADA curb ramps on radius 500 S.Y. 108.80 54,400 c. Concrete Aprons and Crosspans (8° thick) 300 S.Y. 392.63 117,789 d. Sidewalks (4" thick) 1,000 S.Y. 118.28 118.280 e. Integral concrete curb & sidewalk (7' lip of gutter to back of walk) 3,000 L.F. 106.38 319,140 5. Residential Street Plowing (Residential Priority 1 and 2 Routes) 789 lane-miles 21.96 17,326 6. Sidewalk Snow Removal 63.8 miles 164.12 10,471 7. Snow Removal —Additional Callouts 25 Full Call-Outs 27.035 675,875 : 8. Crosswalk/Stop Bars 10,000 pounds 5.95 59,500 9. Traffic Engineering - Enhanced Services 12` Months 42.724 512.688 2012 Supplies/Services Quantity Unit Unit Price Total Price 1. Thermoplastic Striping Material (4 inch striping including glass beads) 66,700 S.F. 2.16 144,072 2. Sign Inspections and Reflectivity Testing 3,182 each 32.19 102.429 3. Crack Sealing 45,000 pounds 1.96 88.200 4. Concrete Maintenance: {Actual quantities are unspecified} Remove and replace the following: a. 6" vertical curb and gutter (2 ft. pan) 1,000 L.F. 47.78 47,780 b. ADA curb ramps on radius 500 S.Y. 111.15 55.575 c. Concrete Aprons and Crosspans (8" thick) 300 S.Y. 401.11 120,333 d. Sidewalks (4" thick) 1,000 S.Y. 120.83 120,830 e. Integral concrete curb & sidewalk (7' lip of gutter to back of walk) 3,000 L.F. 108.68 326,040 5. Residential Street Plowing (Residential Priority 1 and 2 Routes) 789 lane-miles 22.44 17.705 6. Sidewalk Snow Removal 63.8 miles 167.66 10,697 7. Snow Removal —Additional Callouts 25 Full Call-Outs 27.619 690,475 8. Crosswalk/Stop Bars 10,000 pounds 6.08 60,800 9.,Traffic Engineering - Enhanced Services < 12 Months 43.647 523.764 January 1 to June 30, 2013 Supplies/Services Quantity Unit Unit Price Total Price 1. Thermoplastic Striping Material (4 inch striping including glass beads) 33,350 S.F. 2.21 73.704 2. Sign Inspections and Reflectivity Testing 1,591 each 32.96 52,439 3. Crack Sealing 22,500 pounds 2.01 45,225 4. Concrete Maintenance: {Actual quantities are unspecified} Remove and replace the following: a. 6" vertical curb and gutter (2 ft. pan) 500 L.F. 48.93 24,465 b. ADA curb ramps on radius 250 S.Y. 113.82 28.455 c. Concrete Aprons and Crosspans (8" thick) 150 S.Y. 410.74 61,611 d. Sidewalks (4" thick) 500 S.Y. 123.73 61,865 e. Integral concrete curb & sidewalk (7' lip of gutter to back of walk) 1,500 L.F. 111.29 166.935 5. Residential Street Plowing (Residential Priority 1 and 2 Routes) 789 lane-miles 22.98 18.131 6. Sidewalk Snow Removal 63.8 miles 171.68 10.953 7. Snow Removal —Additional Callouts 25 Full Call-Outs 28,282 707,050 8. Crosswalk/Stop Bars 5,000 pounds ' 6.22 31.100 , 9. .Traffic Engineering - Enhanced Services 6 Months 44.694 268.164 Traffic Engineering- Enhanced Services: Additional Traffic Engineering Services will be provided to meet the performance standards and objectives. These services include, but are not limited to: : • Review and recommendations for an upgraded traffic control system. This work is above the basic level of service required for traffic signal maintenance. : � (' • Annually review the timing and coordination of all traffic signals. • Set the design and installation schedule for new warranted signal installations. • Develop an ongoing dynamic program for signal modifications and improvements. • Provide traffic counts on the arterial and collector street system on a two-year cycle plus the requests that are included in the Basic Scope of Services. • Program and schedule additional traffic studies that are inclusive of school safety zones on a proactive basis. Follow through with installation of recommended improvements or schedule for the Capital Improvement Program, as appropriate. • Annually review the top ten accident locations, as recommended by the Sheriff's office or based on accident records, conduct studies when needed and recommend improvements. • Develop and annually review a program and recommendations for an Intelligent Transportation System (ITS) for the City and the associated costs for inclusion into the Capital Improvement Program. THIRD AMENDMENT TO CITY �F CENTENNIAV CH2M HILL, INC, PROFESSIONAL SERVICES AGREEMENT PUBLIC WORKS, TRAFFlC ENGINEERING AND STRE�T D�PARTMENT SERVIC�S THIS THIRD AMENDMENT TO PROFESS[�NAL SERVICES AGREEMENT ("Third AmendmenY'}, effective on January 1, 2010 , is entered into and by and between the CITY �F CETENNIAL, COLORADO (the "City"), a home ruls municipality of the State of Co[orado, and CH2M HILL, INC., a FEorida corporation, whose business address is 9193 South Jamaica Street, Suite 4Q0, Englewood, CO 80112 (the "Contractor") and amends the Professional Sen+ices Agreement for Public Works, Traffic Engineering and Street Department Serrrices with an Effective Date of April 15, 2008 (the "Agreement"). The City and the Contractor may be collective�y referred ta as the "Parties" and each individuaEly as a "Part}�'. RECITALS AND REPRESENTATIONS WHEREAS, the Parties entered into the Agreement with an effective date of April 15, 2008; and WHEREAS, the Par�ies entered into a First and a Second Amendment to the Agreement, both approved by the City and the Contractor and which are currently effective; and WHEREAS, Section 20.11 of the Agreement requires that any amendments to the Agreement must be in writing and be signed by both the City and the Contractor; and WH�R�AS, administrative changes in Sections 6.2 and 2�.15 of the Agreement are required to clarify updated contact information for the Key Subcontractors and the City; and WHEREAS, because of changes to the City's financial status for the contract year beginning January 1, 2010 to December 31, 2010 only, the Parties desire to revise the services and Related Pe�formance Standards in Exhibit A to be provided by Contractor; and WHEREAS, because af the reduction of certain services, the Parties desire to revise Exhibit C Compensation Amount for Contract Year Beginning January 1, 2010 only. NOW, TH�REFORE, in consideration of the terms and conditions contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, it is mutually agreed by and between the Parties as follows: 1. Section 6.2 of the Agreement is revised as follows: A. AECOM USA, 1nc. for transportation and engineering suppor� serv�ces; B. ACC Landscape Services, LLC, for snow removal and ather public works and equipment maintenance requirements. 2. Section 20.15 Notices of the Agreement is revised as follows far notices to the City: Ci#y Manager City of Centennial 13133 East Arapahae Raad Centenniai, CO $0112 With a copy to: City Attarney City af Centennial 13133 East Arapahae Road, Suite 140 Centennial, CO $0112 3. Re�ised Exhibit A as attached to the First Amendment ta the Agreement, dated Septamber 3, 2408, and is further revised by this Third Amendment for the 2010 Contract Year oniy, which begins ,�anuary 1, 2010 and ends December 31, 2010, as follaws: a. Due to the revised CampensatEOn Amount, the follawing ser�ice reductions will apply ta various services for only the 2010 Cantract Year beginning January 1, 2010, as indicated herein. Section 1.3.3 Traffic Studies. For the 2010 Cantract Year there will be no speed limit re�iews conducted on arterial and collectar streets. Speed iimits will be evaluated anly on lacal streets that become assaciated with Neighborhood Traffic Safety Studies. Section 1.3.4 Traffic Si n In_v__entory and Maintenance. For the 2010 Contract Year, sign inventory and data wi11 oniy be performed as it relates to work orders, inspections or traffic studies, Retro-reflectiviry testing will not be undertaken. Street sign requests will anly be pracessed when a sign is missing, damaged, or cannot be read. Section 1.3.5 Pavement Markinas. �ar the 2010 Cantract Year, in accardance with this sectian, the fallowing quantities will be deli�ered: • Approximately 13,000 Ibs af crosswalk/stop bars (appraximate(y 10,000 S.F. af prefarmed material) per year. • Approxfmately 850,000 L.F, of striping (latex) per year on approximateiy 375 center line miies. Yelfow and white stripping wiff ba undertaken one time. Section 1.3.7 Traffic Accident Anal sis. For the 2414 Contract Year, accident reporting and analysis will be limited to ACSO reparting aniy, which was the pre-2009 Eeve1 af ser�ices. Section 1.4.1 Pothole Re air and Desi nated Roadwa Maintenance. �or the 2014 Cantract Year, in accordance with this section, the following quantities wi[I be delivered: Minar patching and majar patching {approximately 200 tans), cut-back patching, skin patching, patch back {approximately 200 tons}, crack seal, crack repair, 3,250 gallons (32,500 pounds}, pathaEe patching (approximately 300 tans), gra�el maintenance (approximateiy 50 tons). For contract year 2010, only major patching that cannot be deferred for a year will be completed. Pothole patching priorities will be safety hazards and citizen requests. Section 1.4.3 Concrete Maintenance. �or the 2a1 Q Contract Year, in accordance with this section, the folEowing quantities will be delivered: Provide concrete maintenance on the City's sidewalks, curbs and gutters (approximately 3p0-3S0 CY), said concrete work includes approximateiy 3,045 L.�. for curbs and sidewalks, 47 S.Y. for aprons and crosspans, and 30 S.Y. for ramps. �or contract year 2010, safety hazards wili be top priority followed by potential damage to roadways. Citizen requests will be backlogged and competed as funds and quantities allow. Section 1.4.7 Street Sweepina. For the 2010 Contract Year, in accordance with this section, the following quantity will be deki�ered: A program to clean approximately 4,000 curb or lane miles will be implemented. 1,aao miles will be used for the initiaf sweep in Aprii after the winter season, the remaining 3,000 miles will be used for City-wide sweeping passes between the months of �une and October. ' enance. For the 2p1 p Contract Year, in accordance Section 1.4.8 Other Ripht-of-Way Mamt,,,,,,,,,,,,,,._ with this section, mowing wiil be reduced from four (4) planned passes per season to three (3) per season. ft is fur�her understood that the vegetation height be maintain at a height of 12". b. The number of employees needed to deliver services under the Agreement and the reduced scope of services for the 2010 Contract Year as identified in Section 3(a) above and the resulting Compensation amount, as identified in Section 4, are Eeft to the discretion of the Contractor. If currenk 2009 personnel or fuli-time equivaients are reduced to deli�er the setvices for the 20�0 Contract Year, this information wifl be provided to the City. 4. Exhibit C, Compensation (Tata� Annual Fees) to the Agreement for contract year beginning ,�anuary 1, 2ptp shal[ be amended as follows: Contract Year Beginning January 1, 201p $8,732,827. 5. No okher provisions of the Agreement, �irst Amendment, ar Second Amendment shall be amended or superseded hereby. REMAYNDER QF THI5 PAGE LEFT INTENTIONALLY BLANK C��F CENTENNIA�., CO� � - � `� 8y: _� �� Rarrdolph E. P �J � Mayor ATTE�Y: APPRpVEQ AS �-O FOR�y ��xcept as to Exhibit • � � '��r s). , .�� _ e,, Title:� :� � � � �or City Attorne. C� Clerk� r Depu City Clerk DEPq�q7MENT OF pR�Gr�qT10N: Public Wor�C FlNANCE D $ EPqRT�E�T REVIEW; F�nanc�has revier,yed this documEnt and the fund aontracUa reement far the initial fisca/ e g s are aPpropri��d and av�ila6le for this Y ar. By: � r � �.� ' �u Budgeted Item/Aecour�t: ��n��•��,��-, . , !L L� �:� ��C� �- ,�i DEPqRTMENT/Pp5lTION RESppNSIB1,E �pR '��M�NISTRATION OF Cp�TR�e7: City Manager's Office CONTRACTQR: GH2M H1LL, INC. BY� -- Prrnt Name: �,}c�� Pasition/'r��: e� �� N � O N N N � � C i � .3 � � O V — � (0 +�-� _ � (0 � > `� O .� � N N .� � +r � � •� N � N N L � � � .� C (0 (0 a"' C O � � � � O O +r U -� N N U .� '_ � � � C � (0 i N � O � � � � � � .V O N � a N N � � � C cn � '+r � O C � � '� U Q a C p � � O � � c +-r U �. C � � � � C J .0 � � � o N � � � � fl" � vi � co -a � � � � � � �� a� c �° 0 � � � � � a� � 3 c� � � � � . c � 'n `� � o � � . � � � OO � � � � � N M p O U � O � � }' � ' (� a (0 i C � � � � U �:c � � Q . Q � � � � � .c C � � � O v0i (n � � � � � � N •Q � � � c� (0 i � � C � � .� C � � � � � � � N N 0 C � � N Y � •� c� }' � � (0 +� }' � � � � � � �- � � �� Q � o � � ' � � � � a � � � � � • � � 03 � QQ�'� Q � � }' N � J � � � �� C � � � N � O � � � N (A � � � � � � � w — � � a� °'� � � . '�= >,U � � � � a � � � � c �cn � � �� U � � � c'� ooU � � � a�i � �° � � a� c� �'— � � c� � •— c� � � � o � � � V� o c� � U � �� o � a� c� cn � � � � o � o �� '� � C� � � � �N � •° 'vi � � > � a o � � � o � 2UU � � � �- � � � � o � � � � o � caa � � � � � � •� c� u� o � � w � � — �° � U ', � o o . � � cn � � � � � � '� � c a� � � � o a� � °- o � � c� � � a� �•— � � � � � o � c� � � a� o � C� c� V � , C N � � � > Q� � (0 � >+ � C � � C �� 0 N 'a � � �- � C� � � � (0 (0 (0 cA O � � Q� 0 > N (0 O N � N � > •� � � � O � C � }' � � aQUUC� (nU (n > LL � U � J � � OOOC� C� W � � a.�+ � `� (0 � . � C 'j � � • • • • • • • • • • • • • • • • • • • • • • • � O � � a � � N � O N N N C O � � .� � � � � � � � � � _ � � '_ U p� N O N � '� `� "a > � C L � � V 0 � � O � �- (� Q•� � C N ,� •� � � � � � (0 � C N i � ,� � � �' � ``� i � Q N � Q � � � � (0 N p � (0 i i 0 �" V � C � � }' � O V C O p � (0 O N O •}, N � � � >,"� Y �'� � Q � V � � C .� O � Q U 0 � � i � � � N � � .�� L � 3 � � � �`� � � � � L C � � � +r � � � N � � � +r 0 (0 0 +� c� C � '+� U .� � U >,•+= � O � � � N � �- � }, U N 0 � � � +r >+ � U cA �� Q 0 � (B � (� � O '� � � O � O uj V � 3 CO � � U ,� U O � � O � O � 0 00 +� O cq � 3 � c� C � � C O �' � �' � � � c� i � p � � � _ .-. � o U � � � 'O U � O � o U � � Y� .a� � �� o � � � Q � � � � � >' c� � � � � � � o � o 0 0 •� � o � � � � � � .° .c' � � � � � � `� � � � U � � o �� C a� � a� � c� � � c vi � � � � � a� O � .°- � � � a.., c � � cB °- � c � coc � ca�i � � 0 V �U O � N v Q � � � �.� a� � � � ,c� � � .�- �..°– � � � c c � � � � Qa � n�i a�i v� � ov� a> > .� U � O � c� c� c c� � 3 � � � .� � � �-p � u�i � }' � � � � � � — c� � H � c� ;� � � o. � � a� Q � � .�� Q � 0 � `� � � � � �L � �� °' 3 � c� > c� �' '� � c� 0 c� � c� o °' � N � � Q � o o � � � � � �� ° � � � a� a� � � p '}, o � •o ° �, o °o ° �; � � � � � � � o � � � U � Q U � p- U N � �+ 0 � � � N vj N p �- � � � � C � � (n "� � p � U 0 � (� .0 p O �� C � c � � � a� c c� o � a� a� c � � � c � � � p � a� +, cB c� N 0 'V � � � Q � Q� -� � '� � � � O �� c� �-"� � � � •— p . "a 0 C � U �c� N `� •� C (0 (0 N (� N U 0 ,+c�� C a � � � � •� > � c � � > o � � � c � � � � � � � O � � � � � � � U � QO � o � � � � � � o � }, � o � lL a� fl' � � � � � � � � a� � � Q + � o � � c� � o � �, � � c� o � �� cn o }' }' a� o � � v�i �� a� � 'c� o � c � c � � 0 0 ° � oo � �'� o N � � � � ° ,� v� � o � � °' �.U � � o � � � � Q o ' � � o � � ° � � � ° � .� � � � o � c � �� v3i r a� � � � v�i (n o c � co � 3 � � > c I �.� � o o � � �- c .� o o � � � � o � � � � .� � � ° U � � Q .� � � � � � o � � o � � o � � +r "a U C _ U p ' C � QN � � � ,+� � � `� `� � O � � `� U � � O � � � V � � L � � � Q � + � i +-' U V � � � � � C V Q � vj � (0 N (0 c� � ,� c� � � (0 N 0 V � � � � � � o � � � n�i � � � � � a� �- � `� 3 c N 'c� � � � �� a�i � 'v� � � � �� a�i .� �, >.� � .a� � � � >_ � � � `�' � o 'y � ��, •�, � a'> fl- 'c� c� > a� > � o � � M c � � � � V � •�, o � � oa� � c� ca> > a� � o � � co � .a� � � ._ � � � � Oa �� QQQ � O � � UO � � � c� � � Q — v � c� � o � � � � Q • • • • • • • • • • • • +� � � � � � � �C O + �- N (0 (0 (0 �- (0 > a � � O � � � N � % � �