Loading...
2012, 05-01 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday, May 1, 2012 CITY HALL COUNCIL CHAMBERS 11707 East Sprague Avenue, First Floor (Please Silence Your Cell Phones During the Meeting) ROLL CALL 6:00 p.m. DISCUSSION LEADER SUBJECT /ACTIVITY GOAL 1. Tom Mattern Emergency Management Update Discussion /Information 2. Doug Powell, John Hohman 3. Scott Kuhta 4. Steve Worley 5. Morgan Koudelka 6. Mayor Towey Revisions to Title 24 Building Code Group Housing 2012 Federal Bridge Program Call for Projects JAG Grant Advance Agenda 7. Information Only (will not be reported or discussed): 8. Mayor Towey 9. Mike Jackson ADJOURN Discussion /Information Discussion /Information Discussion /Information Discussion /Information Discussion /Information (a) Administrative Quarterly Report (b) Parks & Recreation Quarterly Report (c) SRTC (Spokane Regional Transportation Council) Quarterly Report (d) Greater Spokane, Inc. First Quarter Report of Activities (e) Heritage Museum Council Check -in City Manager Comments Discussion /Information Discussion /Information Note: Unless otherwise noted above, there will be no public comments at Council Study Sessions. However, Council always reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane Valley Council, the Council reserves the right to take "action" on any item listed or subsequently added to the agenda. The term "action" means to deliberate, discuss, review, consider, evaluate, or make a collective positive or negative decision. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921 -1000 as soon as possible so that arrangements may be made. Study Session Agenda, May 1„ 2012 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 1, 2012 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Emergency Management GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: none BACKGROUND: Review and discussion of proposed changes to the attached interlocal agreement. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: Tom Mattern, Spokane Department of Emergency Management ATTACHMENTS: Draft Interlocal Agreement �y EWE nterlocal Agreement for Spokane Emergency Management RCW 38.52.070 Organizations: (1) Local &Joint Spokane C City of S City of Spokane Valley,, City of Medical L Town of Millwood, Town of Fairfield,, Town of Latah,, City of Liberty Lake, Town of Rockford, Town of Spangle, City of C City of Airway Heights,, City of Deer Park, Town of Weaverly 2 Emergency Management System protects communities by integrating activities necessary to build, sustain, and improve the capability to mitigate against, prepare for, respond to, and recover from threatened or actual natural disasters, acts of terrorism, or other man -made disasters t The Department of Emergency Management is the managerial function charged with coordinating & facilitating the system /framework within which communities reduce vulnerability to hazards and cope with disasters. 11 Emergency Management Emergency Management Policy Board Operations Group Identify system strategies, goals and objectives Establish recommendations and Priorities to be taken to the Policy Board for consideration and funding Membership: Emergency Management Enforcement (2), Fire Se Health (1), Public Works Sector (1). (2), Law rvices (2), Public (1),, Private 0 Financial stakeholders Provide guidance,, prioritization system approval &budget review Membership: Spokane County Chief Executive Officer 2 members -City of Spokane 1 members -each City /Town (with a population of greater then 10,000) 1 member - a representative of those City /towns with populations less then 10,000 1 member of the Emergency Management Operations Group Department of Emergency Management - Director The Department of Emergency Management prepares the operation budget to the Policy Board for review approval and submitted to the BOCC for final adoption. Funding /Billing Quarterly vs monthly except City of Spokane Valley - Monthly. Indirect and Dispute Language 0 Who is a part of the System? Understanding Roles &Responsibilities Participation - it's a choice? Questions? 10 Spokane County Department of Emergency Management 2012 Contract Revised 4.4.12 for 2010 Settle and Adjust Salary and Benefits 323,884.00 M10 53,725.00 Indirect Costs* 47,185.72 Total Operating Cost 424,794.72 * Indirect Rate from LECAP - 2010 Actuals for 2012 Population % Population per City Estimated 2012 Cost per Entity Spokane 209,100 0.4424 187,928.86 Unincorporated 136,713 0.2892 122,870.96 Spokane Valley 90,110 0.1906 80,986.46 Cheney 10,790 0.0228 9,697.52 Liberty Lake 7,705 0.0163 6,924.88 Airway Heights 6,220 0.0132 5,590.23 Medical Lake 4,910 0.0104 4,412.87 Deer Park 3,675 0.0078 3,302.91 Millwood 1,785 0.0038 1,604.27 Fairfield 595 0.0013 534.76 Rockford 470 0.0010 422.41 Spangle 280 0.0006 251.65 Latah 195 0.0004 175.26 Waverly 102 472,650 0.0002 1.0000_J_ 91.67 424,794.72 _ I Total County Pop * Indirect Rate from LECAP - 2010 Actuals for 2012 IN THE MATTER OF EXECUTING AN AMENDED INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT Signature Page 2012 Resolution No. 12 -0169 IN WITNESS WHEREOF, the PARTIES have caused this Amended Inter local Agreement to be executed on date and year opposite their respective signatures. NOTE: There will be a separate signature page for each entity signing the agreement. DATED: CITY OF SPOKANE VALLEY Attest: Its: City Clerk (Title) Approved as to form: LOW City Attorney Return to: Daniela Erickson, Clerk of the Board Board of County Commissioners 1116 W. Broadway Spokane, Washington 99260 INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT MANAGEMENT THIS - A4 —FN"" A—ND - R'CT "E" INTERLOCAL COOPERATION AGREEMENT is made by and among the City of Spokane, a Washington State municipal corporation, having offices for the transaction of business at 808 West Spokane Falls Boulevard, Spokane, Washington 99201, hereinafter referred to as the "CITY," the City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at the Redwood Plaza, 11707 East Sprague Avenue, Suite 106, Spokane Valley, Washington 99206, hereinafter referred to as "SPOKANE VALLEY," City of Medical Lake, a municipal corporation of the State of Washington, having offices for the transaction of business at 124 S. Lefevre, P.O. Box 369, Medical Lake, Washington 99022, hereinafter referred to as "MEDICAL LAKE," the Town of Millwood, a municipal corporation of the State of Washington, having offices for the transaction of business at 9103 East Frederick, Millwood, Washington 99206, hereinafter referred to "MILLWOOD," the Town of Fairfield, a municipal corporation of the State of Washington, having offices for the transaction of business at Town Hall, P.O. Box 334, Fairfield, Washington 99012, hereinafter referred to as "FAIRFIELD," the Town of Latah a municipal corporation of the State of Washington, having offices for the transaction of business at P.O. Box 130, Latah, Washington 99018, hereinafter referred to as "LATAH," the City of Liberty Lake, a municipal corporation of the State of Washington, having offices for the transaction of business at City Hall, 22710 East Country Vista Drive, Liberty Lake, Washington 99019, hereinafter referred to as "LIBERTY LAKE," the Town of Rockford, a municipal corporation of the State of Washington, having offices for the transaction of business at Town Hall, 20 West Emma, P.O. Box 49, Rockford, Washington 99030, hereinafter referred to as "ROCKFORD," the Town of Spangle, a municipal corporation of the State of Washington, having offices for the transaction of business at P.O. Box 147, Spangle, Washington 99031, hereinafter referred to as "SPANGLE," the City of Cheney, a municipal corporation of the State of Washington, having offices for the transaction of business at General Office, 609 Second, Cheney, Washington 99004, hereinafter referred to as "CHENEY," the City of Airway Heights, a municipal corporation of the State of Washington, having offices for the transaction of business at City Hall, 1208 South Lundstrom, P.O. Box 969, Airway Heights, Washington 99001, hereinafter referred to as "AIRWAY HEIGHTS," the City of Deer Park, a municipal corporation of the State of Washington, having offices for the transaction of business at City Page 1 of 19 Hall, 316 Crawford, Box F, Deer Park, Washington 99006, hereinafter referred to as "DEER PARK," the Town of Waverly, a municipal corporation of the State of Washington, having offices for the transaction of business at 255 North Commercial, P.O. Box 37, Waverly, Washington 99039, hereinafter referred to as "WAVERLY," and Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as the "COUNTY," jointly hereinafter referred to as the "PARTIES." WITNESSETH: WHEREAS, pursuant to chapter 39.34 RCW, local governments may jointly exercise their powers, privileges and authorities through the execution of Interlocal Cooperation Agreements in order to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby provide services and facilities in a manner and pursuant to forms of governmental organization that will accord best with geographical, economic, population, or other factors influencing the needs and development of local community; and WHEREAS, pursuant to RCW 38.52.070, two or more political subdivisions may join in the establishment and operation of a local organization for emergency management services. The City of Spokane, City of Spokane Valley, City of Medical Lake, Town of Millwood, Town of Fairfield, Town of Latah, City of Liberty Lake, Town of Rockford, Town of Spangle, City of Cheney, City of Airway Heights, City of Deer Park, Town of Waverly, and Spokane County are authorized and directed to establish local organizations for emergency management. sgr�isgs 1 „a WHEREAS, the PARTIES entered into an agreement entitled in "20045 "Amended and Reinstated Interlocal Agreement for Emergency Management Services" under which they reduced to writing their respective obligations concerning the maintenance of the Department of Emergency Services ( "DEPARTMENT'). The PARTIES now desire to modify and restate that agreement. NOW, THEREFORE, for and in consideration of the mutual covenants contained herein, and as authorized under chapter 39.34 RCW and chapter 38.52 RCW, the City of Spokane City Council, City of Spokane Valley City Council, City of Medical Lake City Council, Town of Millwood Town Council, Town of Fairfield Town Council, Town of Latah Town Council, City of Liberty Lake City Council, Town of Rockford Town Council, Town of Spangle Town Council, City of Cheney City Council, City of Airway Heights City Council, City of Deer Park City Council, Town of Waverly Town Council and the Spokane County Board of County Commissioners hereby agree as follows: Page 2 of 19 SECTION NO. 1: SPOKANE rrrvirn"-- .T_ DEPARTMENT OF EMERGENCY MANAGEMENT The Spokane Coy' Department of Emergency Services, as created under the joint Resolution No. 79 -0873, shall be hereby known as the "Spokane Department of Emergency Management," hereinafter referred to as "DEPARTMENT." SECTION NO. 2: COMMITMENT The PARTIES agree to be fully committed to the Emergency Management Program and provide the resources necessary for the DEPARTMENT to carry out the Emergency Management Mission. The PARTIES agree that they are each responsible for individual department emergency preparedness. The PARTIES agree to ensure that department heads participate in collaboration, dialog, planning, and exercises with the DEPARTMENT to assure readiness in event of disaster or major emergency. This statement of commitment flows from the PARTIES down to the individual employees for the safety of life, property, and the environment of Spokane. SECTION NO. 3: TERM The term of this ^ m° ^a °a ^ ^a n P44pa Interlocal Agreement shall commence as of the last date executed by the PARTIES hereto and shall continue until terminated as provided for hereinafter. SECTION NO. 4: PURPOSE It is the purpose of this Interlocal Agreement to continue the combined efforts of CITY and COUNTY as originally developed in documents executed under Joint Resolution No.79 -0873, Joint Resolution No. 96 -0991, and as amended in Resolution No. 04- 0689, Resolution No. 05 -0781, in order to establish and operate, pursuant to RCW 38.52.070, a local organization for emergency management in accordance with the Washington State Comprehensive Emergency Plan and Program. This Am-e-44ded fflia Re44ed Interlocal Agreement is to provide for the effective and economical preparation for and coordination of emergency functions, other than functions for which military forces are primarily responsible. To mitigate, prepare for, respond to, and recover from emergencies and disasters, and to aid victims suffering from injury or damage, resulting from emergency disasters caused by all hazards, whether natural or man-made, and to provide the opportunity for coordination and support of search and rescue operations. SECTION NO. 5: DUTIES AND RESPONSIBILITIES OF THE DEPARTMENT Page 3 of 19 The DEPARTMENT shall office at the Spokane Fire Training Center, 1618 N. Rebecca, Spokane, Washington 99217, until the PARTIES, by mutual agreement, decide upon a new location. The DEPARTMENT, in addition to having those duties as enumerated in RCW 38.52.070, shall also have the following responsibilities: (a) Facilitate a coordinated planning process integrating Emergency Management plans to include: federal, state, local governments, individual city and county departments, neighborhood, individual citizens, schools and the private sector; (b) Conduct a comprehensive internal assessment and evaluation of emergency plans, equipment and personnel proficiency through a program of regular exercises; (c) Acquire and maintain Emergency Management facilities and equipment; (d) ^ a:,,at@4: —pd4Facilitate programs that enable people, governments, communities and the private sector to minimize and recover from immediate and long term impacts of disasters; (e) Facilitate the identification, development, implementation and evaluation of mitigation strategies and activities to reduce vulnerability to the effects of disasters; (f) Provide timely and accurate Emergency Management information; (g) Participate as requested with the 9 -1 -1 Operations Committee to assist the public in Spokane County to easily, rapidly, and accurately access emergency police, fire, and medical assistance during time of a disaster; (h) Effectively and efficiently train DEPARTMENT staff to coordinate Emergency Management resources, programs, functions and systems; (i) Propose coordinated legislation, ordinances, and local laws to improve the safety of people, governments and the private sector; (j) Coordinate a cooperative effort of federal, state, and local governments, neighborhoods, schools, individual citizens, individual city and county departments and private sector to educate the public in emergency and disaster preparedness; Page 4 of 19 (k) Coordinate facilities and resources to assist federal, state, and local governments to effectively and efficiently respond to emergencies and disasters; (1) Work in cooperation with federal, state, and local governments, and the private sector to realize, develop and maintain a network of survivable emergency telecommunications and warning systems; (m) Facilitate a partnership of federal, state, and local governments and the private sector that provides "All Hazards" Emergency Management training for emergency coordination and management level personnel; (ft) (n" ^ ^ "'4 ^4^ ^ ~a ~Participate in various group meetings for situational Formatted: Bullets and Numbering awareness and dissemination of overall emergency management system efforts.; (�94Lo)Establish, train and maintain a volunteer cadre that can be mobilized in case Formatted: Indent: Left: 0.5^ of search and rescue missions, emergencies and/or disasters; Formatted: Bullets and Numbering (p)fR)Prepare, monitor, administer and evaluate the DEPARTMENT'S annual Formatted: Indent: Left: 0.5^ budget; Formatted: Bullets and Numbering (q4(q)Participate in and attend related Emergency Management conferences, Formatted: Indent: Left: 0.5^ seminars, training and education; and Formatted: Bullets and Numbering (- )c ^l, °a» 1° ar-4i .,4° ,,1 ,,,7„ ^4 4,-,,;,,;,,, 41 E,,, °,-gam *agP4#44 . Formatted: Indent: Left: 0.5" "4° S° ^404- .,,,,1 :",1:"idlial" Formatted: Bullets and Numbering (s)Coordinate the receipt, distribution and accountability of grant or other funds Formatted: Bullets and Numbering made available to local and regional agencies through DEM. SECTION NO. 6: PROPERTY AND EQUIPMENT All existing equipment and supplies Roy used by the E�@Fge+iyS@R�iGas DEPARTMENT °F/'°41; C- ry aMd C-nrW4-4v shall be combined and consolidated for the continued maintenance and use by the DEPARTMENT. Page 5 of 19 All equipment required by the DEPARTMENT, other than that obtained from consolidation, shall be held in the name of the DEPARTMENT and shall be disposed of upon termination of the DEPARTMENT as the PARTIES may mutually agree. SECTION NO. 7: EMERGENCY MANAGEMENT "m119nnv G- OUNCrr )POLICY BOARD (EMPB) There shall be an Emergency Management A4yisafy gauHei ( "E t` 4G Policy Board (EMPB) is hefeby er-eate destablished. The LMAG'S EMPB'S function shall be to provide Emergency Management policy guidance, budget review and approval recommendation based on the goals, objectives and expense prioritization developed by the Emergency Management Operations Group (SMOG) as it relates to the DEPARTMENT in support of the overall Spokan e emergency management system. The yisiop a-pd ,-Ake, ,.o o„a..t;oP,; to t>,o D44V n nTUPNT EMAC—EMPB shall be composed of the -fell + gfnancial stakeholders. The EMPB shall be made up of the following and where appropriate, appointed by their respective appropriate elected officials: Two representatives from the City of Spokane, one representative from each city /town with a population of greater than 10,000, Spokane County Chief Executive Officer, one representative selected to represent cities /towns with a population of less than 10,000, and one representative of the Emergency Management Operations Group and the Director as an ex officios, a non voting member. t o 943. of Spok.,,o Vaal@ , a+i@ 0 D o t t;..o f ,.,,, t4@ 943. 9 A majority of EEMPB members will constitute a quorum. 944A-C--EMPB will assist, advise and collaborate with the Local Director and Deputy Director of the DEPARTMENT in the development of service levels, resulting budget, emergency plans and training. 4444C EMPB shall meet a^ ° ^,,,.44@45,13a at minimum, biannually (June and October), �txless deem-ed- u-44-44ee-essafy by the The Local Director shall serve as chair. Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: 12 pt The primary responsibility of the EMOG is to identify and foster a collaborative approach to identify and support a community wide emergency management system identify Page 6 of 19 strengths, weaknesses and gaps and develop goals and objectives and prioritized strategies. The EMOG will address, mitigation, preparedness, response and recovery across all aspects of the emergency management system. The EMOG through insight from their respective disciplines and work groups will establish goals and priorities for the emergency management system and establish sub committees ('Teams) ie; training & exercise, plans, disaster, as needed. The established recommendations and priorities will be brought forth to the EMPB for DEM fmancial consideration and jurisdictionaltdepartmental support. The EMOG shall be comprised of representatives appointed by letter from their respective disciplines: Two representatives from Emergency Management, two representatives from Law Enforcement, two representatives from Fire Service, one representative from Public Health a representative from Public Works will be solicited by the EMOG and a representative from the private sector solicited from the Business Continuity Advisory Group. Non - voting representatives may be added to the EMOG at the discretion of the EMOG. In the event of an activation of the Emergency Coordination Center, the respective public agency members or their designated alternates will respond as requested and fulfill the responsibility as a member of the Multi Agency Coordination Group (MAC) for prioritization and allocation of critical resources to support incident needs and provide for the continuity of operations for continued public services. Additional MAC group members may be solicited at the discretion of the Chair of the MAC Group based on event needs.. The EMOG shall meet at least quarterly. Additional meeting can be called for by any representative of the EMOG through the Chair. The Director shall serve as Chair of the EMOG. SECTION NO. 89: FUNDING The Local Director or Deputy Director shall annually prepare a budget for operation of the Spokane E�Department of Emergency Management ( "DEM "). The annual budget shall be submitted to the E44GEMPB for review approval and submitted to the BOCC for final adoption. T> o �l I l oI l ill ♦1 h A „h ;��0 7 ♦l o R..nv l F ! The budget shall include all costs of maintenance and operation of its offices at 1618 N. Rebecca and 1121 W. Gardner, Spokane, Washington plus Countywide and Sheriff Departmental Indirect Costs from the Law Enforcement Cost Allocation Plan. The annual budget once approved by the EM4GEMPB and adopted by the BOCC shall be allocated among the PARTIES in the same proportionate share as their populations are to the total population of Spokane County. For the purpose of calculating populations, the COUNTY shall have that population assigned to the Page 7 of 19 Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: Not Bold unincorporated area of Spokane County. Provided, however, the COUNTY agrees to pay the budget allocation assigned to all cities that are a part of this Interlocal Agreement and have populations of less than 1,000. The PARTIES agree to use the population figures as prepared and published by the Washington State Office of Financial Management as of Jaffaai-f--A ril 1st of theeaek calendar year prior to the budget €er--�year. a4aehe 0 nS —The COUNTY agrees to prepare and provide to all PARTIES on or before Sep!2a� 440ctober 3044st a projected budget and cost sharing for Emergency Management for the following year. Additionally, the COUNTY agrees to prepare and provide to all PARTIES on or before December 1st a final budget and cost sharing for Emergency Management for the Formatted: Superscript following year �t -for each year this Agreement is in effect . . Attachment A provides a contract calculation sample. The Spokane County Chief Executive Officer will submit ai�quarterly invoices (due and payable upon receipt) in OrAobgF-March, June, September and December of every year to the PARTIES with populations greater than or equal to 1,000 fflia less 4- —nig W,000— 000 With the exception of the City of Spokane Valley which will be billed month l Y. 44a+4415, 4waiees (a „° to X50 000. At the end of each calendar year, using the population methodology s;V4 *' i4, ' it "^” and actual Emergency Management Departmental costs plus Countywide and Sheriff Department Indirect Costs from the Law Egnforcement Cost Allocation Plan,- the County will thenre- computed each PARTIES actual cost share.-_.- Annual adjustments will be made on or before Ma" October 31st4e of each year based on actual expenditures for the previous year. In the event that the PARTIES were over billed during the previous calendar year, they will receive a credit to be applied to the next monthly billing. Indirect costs charges by the County included as a result of this agreement will be detailed to the EMPB on an annual basis. Upon review of indirect costs and/or settle and adjust may be disputed by the PARTIES. In the event there is diputed charges and/or settle and adjust, the amount billed /paid will be paid until such time the dipute is resolved. In the event that they are no longer signatories to this Amended Interlocal Agreement, they will be paid by_7e4eel£warrant. In the event that the PARTIES were under billed during the previous calendar year, they will be responsible for paying such debit in the next monthly billing. In the event that they are no longer signatories to this Agreement, they will be responsible for paying any billing within thirty (30) calendar days. At their sole discretion, any Party who financially pays a portion of the annual DEM budget in the case of over billing, or in the sole discretion of the COUNTY, in the case of an under billing, the Party may request interest on such amount based on the lost interest earnings had the under billing amount been invested since the end of the calendar year to the date of determination in the Spokane County Treasurer's Investment Pool or the over billing amount been invested since the end of the calendar year to the date of determination in the Washington Cities Investment Pool. Page 8 of 19 SECTION NO. -910: INDEMNIFICATION The PARTIES agree that the DEPARTMENT, all of its employees, to include the Local Director and Deputy Director, shall be provided liability insurance coverage through the toe- COUNTY'S Joint Liability Insurance Policy with the Washington Counites Risk Pool for errors, omissions and sole negligence and workers compensation coverage through the County's Self- insured Workers Compensation Pro rg�am� Comment [Tl]: This tracked changes was X 014',, �,,, -o.l of .. ,-mil 1;�h;l;t.. �,,.7 .�..,d�o,- �„ga+ provided to me by Steve Bartel. -if The PARTIES further agree that the COUNTY shall be responsible for any liability, loss, cost or expense claimed by third parties for property damage and bodily injury, including death, caused by any act or omission attributed to the DEPARTMENT, its employees or agents in connection with the Amended Interlocal Agreement. Each Party shall be responsible for its own wrongful and negligent acts or omissions, or those of its officers, agents, or employees to the fullest extent required by law, and shall indemnify, defend, and hold the other Party harmless from any such liability. In the case of negligence of more than one Party, any damages allowed shall be levied in proportion to the percentage of negligence attributable to each Party and each Party shall have the right to seek contribution from the other Party in proportion to the percentage of negligence attributable to the other Party. DEPARTMENT in its compliance to all pertinent laws pertaining to Hazardous Materials SECTION NO. 121: RELATIONSHIP OF THE PARTIES Page 9 of 19 For the purpose of this section, the tenninology "COUNTY' shall also include SHERIFF. The Parties intend that an independent contractor relationship will be created by this Agreement. COUNTY shall be an independent contractor and not the went or employee of CITIES, CITIES isare interested only in the results to be achieved and that the ri ght to control the particular manner, method and means in which the Services are performed is solely within the discretion of the SHERIFF. Any and all employees who provide services to the CITIES under this Agreement shall be deemed employees solely of the SHERIFF. The SHERIFF shall be solely responsible for the conduct and actions of all employees under this Agreement and any liability that may attach thereto. Likewise, no went, employee, servant or representative of any CITY shall be deemed to be an employee, went, servant or representative of the SHERIFF or COUNTY for anypurpose. �I114 1Y11 10 1011m r- ME lei 1Y Ell YM IMlve11311 11W. 110.1111114411rN111111611Y1111M The Parties recognize that revenue - reducing initiative(s) passed by the voters of Washington and/or local revenue reductions (i.e. loss of sales tax) and/or local government mandates may substantially reduce local operating revenue for the CITIES, COUNTY or all of the Parties. The Parties agree that it is necessary to have flexibility to reduce the contracted amount(s) in this Agreement in response to budget constraints resulting from the passage of State -wide revenue - reducing initiative(s) and/or local revenue reductions and/or local government mandates. If such an event occurs, the Parties agree to negotiate in good faith to achieve a mutually agreeable resolution in a timely fashion. SECTION NO. 143: VENUE STIPULATION the This Agreement has been and shall be construed as having been made and delivered within the State of Washington and it is mutually understood and agreed by each Party that this Agreement shall be governed by the laws of the State of Washington, both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or M provision hereto, shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. SECTION NO. 1-54: COMPLIANCE WITH LAWS The Parties shall observe all federal, state and local laws, ordinances and regulations, to the extent that they may be applicable to the terms of this Agreement Page 10 of 19 SECTION NO. 1562: THE LOCAL DIRECTOR OF EMERGENCY MANAGEMENT The Spokane County Sheriff is hereby appointed as the Spokane Local Director of Emergency Management. The Local Director shall be responsible for: (a) The overall Emergency Management program and its responsibilities contained with in this agreement and those defined within RCW 38.52 for local programs; b)Serve as Chair of the EMAGPB and EMOG; and (c) In the event of a declared disaster, the Director shall be empowered; 1. Coordinate matters reasonably related to the protection of life and property as affected by such disaster 2. Obtain vital supplies, equipment and such other properties found to be lacking and needed for the protection of the life and property of the people, and bind the participating members thereof and if required immediately, to commandeer the same for public use. 3. Execute the special powers conferred upon him/her by this agreement. 4. Request necessary personnel or material of the county, cities and towns party to this agreement, and (d) Under this agreement, the Director may identify a designee in his/her absence. The Deputy Director is empowered to have the same authorities and responsibilities as the Director. (e) Coordinate and facilitate cooperation between divisions, services and staff of this Interlocal Agreement and resolve questions of authority and responsibility that may arise between them, (f) Represent the DEPARTMENT in all dealings with public or private agencies pertaining to emergency management and disasters, (g) Keep and maintain an inventory of all non - perishable and non - expendable goods, supplies and equipment of the DEPARTMENT or in itscustody, including federal excess property on loan to the DEPARTMENT, with said inventory to specifiy the location of each item listed thereon, (h) Coordinate and facilitate a training and exercise program (i) Prepare, manage, and present the DEPARTMENTS'S budget before the EMPB, Page 11 of 19 ' Formatted: Bullets and Numbering ' Formatted: Bullets and Numbering ' Formatted: Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.88" + Tab ' after: 1.13" + Indent at: 1.13" ' Formatted: Indent: Left: 0.88" Formatted, Bullets and Numbering (i) Oversee the Homeland Security Grant program and ensure compliance with federal, state, and local rules and regulations, (k) Recommend a declaration of the existence or threatened existence of an emergency or disaster and the termination thereof, (1) Forward any disaster declaration to the Washington State Emergency Management Division for (i) consideration of a State of Washin tg on proclamation that identifies any of the PARTIES, (ii) Federal Disaster Declaration (Stafford Act). (m)Obtain vital supplies and equipment related to the protection of life and property affected by any emergency or disaster. (n) Direct coordination and cooperation between the PARTIES in planning, training, and exercises, (o) Recommend to the PARTIES emergency regulations or ordinances on matters related to the protection of life and property as affected by emergencies or disasters, an d (p) To execute all of the special powers conferred upon the Director by this Interlocal Agreement for Emergency Management SECTION NO. 1673: DEPUTY DIRECTOR OF EMERGENCY MANAGEMENT The Deputy Director of the Spokane Coy' C rDepartment of Emergency Management, a non commissioned officer, shall be responsible to the Local Director. Subject to the direction of the Local Director, the Deputy Director is hereby empowered and directed and shall not possess any authorities of that of a commissioned officer: (a) To act on behalf of the Local Director on a day -to -day basis under the direction of the Director or in his/her absence in all Emergency Management functions and responsibilities; (b) To prepare a comprehensive emergency management plan conforming to the state comprehensive emergency management plan program and programs; (c) To coordinate the effort of the emergency management organization for the accomplishment of the purposes of this Agreement; (d) To coordinate and facilitate cooperation between divisions, services and staff of the joint emergency management services jurisdictions, and to resolve questions of authority and responsibility that may arise between them; Page 12 of 19 Formatted: Indent: Left: 0.5 ", Hanging: 0.25 ", Numbered + Level: 1 + Numbering Style: a, b, c, ... + Start at: 1 + Alignment: Left + Aligned at: 0.88" + Tab after: 1.15" + Indent at: 1.15 ", Tab stops: 0.75 ", List tab + Not at 1.15' Formatted: Indent: Left: 0.5" Formatted: Bullets and Numbering (e) To represent the Spokane E�Department of Emergency Management organization in all dealings with public or private agencies pertaining to emergency management and disasters; (f) To keep and maintain an inventory of all non - perishable and non - expendable goods, supplies and equipment of the DEPARTMENT or in its custody, including federal excess property on loan to the DEPARTMENT, with said inventory to specify the location of each item listed thereon; and fg)-To ..4Aai+ ° ^a train and exercise the Emergency Op@Fations Coordination Center (" EOCC ") personnel. (h) To prepare, manage, and present the DEPARTMENT budget before the EMPB. fg}Oversee the Homeland Security Grant programs in ensuring compliance to Formatted: Bullets and Numbering federal and state rules and regulations C�7LL The PARTIES of this agreement shall participate and respond as necessary in the activation of the Spokane Emergency Coordination Center (ECC) and in accordance with the Comprehensive Emergency Management Plan and the ECC Plan. PARTIES further agree to participate in planning, training, exercises, and cooperate to meet the needs of the intent of this agreement. 0 D[ej Y [INKIIIELI M Y DI Nu 11►/11 Y [610 Each Party may terminate its participation in thgis Interlocal Coep@Fatie+i--Agreement upon one hundred eighty (180) days written notice to the Director of the DEPARTMENT prior to January 1St of anv vear. The effective date of the termination will be December 31St Federal or state owned properties shall be disbursed in accordance with appropriate federal or state guidelines. Items loaned to the DEPARTMENT by a participating member shall upon request be returned to that member upon that member's withdrawal from this Agreement or upon this Agreement's cancellation. All properties owned by the DEPARTMENT will remain with the DEPARTMENT and shall not be subject to disbursement. SECTION NO. 194-9-5: SEVERABILITY Page 13 of 19 It is understood and agreed by the PARTIES hereto that if any part, term or provision of this Amended Interlocal Agreement is held by the courts to be illegal, the validity of the remaining provisions shall not be affected, and the rights and obligations of the PARTIES shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statute of the State of Washington, said provision that may conflict therewith shall be deemed modified to conform to such statutory provision. SECTION NO. 242046: ENTIRE AGREEMENT The PARTIES agree that this ^w.,.ra,.a fflia Restated Interlocal Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. This Interlocal Agreement shall supersede all prior resolutions and agreements executed by the PARTIES hereto with regard to Emergency Management„ ' 9871 io�o cp,.v.,,,o 904", ; „t Res4at l No. 96 0991, „a cp,.v,,,,o rte,.,,,,.., 444 Rysoli #io , No. 04 0689 ,,,,toss ; ,.goa .,,,a ,,,..ao .04o,.o4,,.o to 1, o; SECTION NO. 2421: COUNTERPARTS This Agreement may be executed in any number of multiple signed originals, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. SECTION NO. 2-2224-7: MUTUAL AID AGREEMENTS Nothing in this ^m,.ra,.a fflia Restated Interlocal Agreement shall limit the authority, responsibility or duties of any Party arising out of any mutual aid agreement or other agreements with other governmental entities. SECTION NO. 2J3: DISCLAIMER Except as otherwise provided, this Agreement shall not be construed in anv manner that would limit either Party's authority or powers under law. cEVC- TIONNO 24. rnr�Tm�nnnnmc Page 14 of 19 SECTION NO. 2454IS: COUNTERPARTS This ^w.,.ra,.a fflia n,..,.4ed- Interlocal Agreement may be executed in counterparts, and each such counterpart shall be deemed to be an original instrument. All such counterparts together will constitute one and the same Agreement. SECTION NO. 256--144: AGREEMENT TO BE FILED The County will be responsible for filing this ^ m° ^a °a ° ^a n estatea Agreement with the County Auditor. Each Party shall file this Agreement with its respective Clerk. SECTION NO. 26-760: RECORDS The Department shall maintain in accordance with state law all records related to its expenditures and responsibilities under the terms of this ^ w.,.ra,.a -Ara .. a Interlocal Agreement. Each Party shall have access to such records at reasonable times. SECTION NO. 278-74: NOTICES All notices shall be in writing and served either personally or by certified mail, return receipt requested to the PARTIES at the addresses set forth herein above. Notices sent by certified mail shall be deemed served when deposited in the United Stated Mail, postage prepaid. SECTION NO. -228982: MODIFICATION This ^moMod ° ^a Pe4at °a Interlocal Agreement may be modified at any time by mutual agreement of the PARTIES. SECTION NO. 30242923: CHAPTER 39.34 RCW REQUIRED CLAUSES (a) Purpose. See Section No. 4 above. (b) Duration. See Section No. 3 above. (c) Organization of Separate Entity and Its Powers. See Section No. 1 above. (d) Responsibilities of the PARTIES. See provisions above. Page 15 of 19 (e) Agreement to be Filed. See Section No. 4 above. (f) Financing. The COUNTY shall annually inform the Coy PARTIES by Aia�st e31st' of its projected costs for the next fiscal year as a part of the regular budgetary process. Each Party shall be responsible for the financing of its contractual obligations under its normal budgetary process. (g) Termination. See Section No. 2418 above. (h) Property upon Termination. See Section No. 4420 above. IN WITNESS WHEREOF, the PARTIES have caused this hoe Agreement to be executed on date and year opposite their respective signatures. NOTE: There will be a separate signature page for each entity signing the agreement. DATED: ATTEST: Chair "All Daniela Erickson, Deputy Clerk of the Board Page 16 of 19 BOARD OF COUNTY COMMISSIONERS OF SPOKANE, COUNTY, WASHINGTON 12444p P. 14affis, 44a+k4i�A1 French, Chair Mark Richard, Vice- MShad Todd Mielke, Commissioner Formatted: Centered ATTACHMENT A Spokane County Department of Emergency Management Contract Calculation Sample Salary and Benefits Page 17 of 19 Formatted Table M/O Indirect Costs Total Operating Cost Formatted Table The following numbers will change annually: Indirect rate eetiiederived+4a i from the LECAP which includes Countywide and Sheriff overhead. Indirect rate is currently Mplied to total expenditures. Population based on Washington State OFM Forecast April 1 hLtp: / /www.ofm.wa. og_v Formatted: Lft Page 18 of 19 Population % Population 29 Ci Annual Cost per Entity S okane Valley 89,440 0.1923 Spokane 205,500 0.4419 - Uninco orated 135,104 0.2905 Airway Hei hts 5,515 0.0119 Cheney 10,550 0.0227 - Deer Park 3,450 0.0074 Fairfield 590 0.0013 Latah 189 0.0004 Liberty Lake 7,270 0.0156 Medical Lake 4,845 0.0104 Millwood 1,660 0.0036 Rockford 493 0.0011 Spangle 275 0.0006 - Waverly 119 0.0003 Total County Pop 1 465,000 1 1.0000 Formatted Table The following numbers will change annually: Indirect rate eetiiederived+4a i from the LECAP which includes Countywide and Sheriff overhead. Indirect rate is currently Mplied to total expenditures. Population based on Washington State OFM Forecast April 1 hLtp: / /www.ofm.wa. og_v Formatted: Lft Page 18 of 19 ATTACHMENT "A" .go ._ _. - -- ... NO. BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF EXECUTING AN AMENDED INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES. NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN by the Board of County Commissioners of Spokane County, Washington ( "Board ") that a public hearing will be held on: TUESDAY, , AT 5:30 P.M. (or as soon as possible thereafter) COMMISSIONERS' ASSEMBLY ROOM SPOKANE COUNTY PUBLIC WORKS BUILDING 1026 W. BROADWAY AVENUE SPOKANE, WASHINGTON 99260 BACKGROUND In an ongoing effort to better serve jurisdictions within Spokane County to include the Unincorporated area and its incorporated cities and towns, the Spokane Department of Emergency Management facilitated the review and update of the Spokane Interlocal Agreement for Emergency Management, Spokane County Resolution #05 -0781. This updated interlocal agreement was approved by the Emergency Management Advisory Council (EMAC), to move forward for adoption by the jurisdictions" the DEPARTMENT represents. The EMAC is tasked by Interlocal Agreement to provide recommendations on the emergency management program and is set forth within this revised Interlocal Agreement. The substantive changes listed below were updated as a result of a Regional Strategic Plan, Emergency Management System Enhancement and an overall review and evaluation of the roles and responsibilities of the emergency management system the Department of Emergency Management and Community Partners. This review indentified changes in the Interlocal Agreement for Emergency Management to better align with our Comprehensive Emergency Management Plan (CEMP). NOTE: Minor changes are throughout the document and shown through the attached tracked changes document. Section Substantive Change 5 Deleted the listing of specific planning meetings. 7 Deleted the Emergency Management Advisory Council (EMAC) to re -name as Emergency Management Policy Board (EMPB). Purpose of the EMPB is to provide direction and financial support to the Department of Emergency Management based on priorities of WAC, RCW, and recommendations from the EMOG> The department of Emergency Management reports directly to the EMPB. The EMPB meets at least twice a year). 8 Creation of the Emergency Management Operations Group (EMOG). EMOG consists of Law, Fire, Health, Public Works, Emergency Management and Private Sector. EMOG will foster a collaborative approach to identify and support a community wide emergency management system and present those objectives to the EMPB. Also within the section identifies members of the Multi Agency Coordination Group (MAC) for continuity of operations during times when allocation of critical resources are needed. 9 Funding (Was section 8). Defined Countywide and Sheriff's (Note, section indirect rates. Identifies date timelines for presentation of number changes preliminary and adopted DEM budget. Identifies specific from this point invoice billing dates (quarterly with the exception of City of forward ) Spokane Valley, Monthly). Dispute/settlement language added. * *10 -11 ** Deleted Spokane Disaster and Local Emergency Planning Committees from 2005 Agreement. DEM is a coordinating and facilitating department for numerous committees. Deleted self- insured to County's Self- insured Workers 10 Compensation Program through joint liability policy with Washin ton Counties Risk Pool. 11 New Section. Specifies Sheriff and Parties have independent relationship through this agreement and solely responsible for conduct and action of DEM and its employees 12 New Section. Agreement to negotiate in good faith in a timely manner 13 New Section. Judicial proceedings of agreement instituted in jurisdiction of Spokane County, Washington 14 New Section. Compliance with laws applicable to terms of agreement. 15 Specified role within EMPB and the EMOG. Added additional roles and responsibilities to include empowerment in event of a declared disaster within the agreement, 16 Added Deputy Director to act in behalf of the Director in day - to -day operations and identified a non law commissioned officer. 17 New Section. Agreement to participate in all aspects of the em rgency management system 23 New Section. Not to limit Parties authority or powers under law. ,2,a- NO. Z!!? -d /6? BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF EXECUTING AN ) AMENDED INTERLOCAL AGREEMENT ) RESOLUTION FOR EMERGENCY MANAGEMENT ) WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Commissioners of Spokane County, Washington (the "Board ") has the care of county property and management of county funds and business; and WHEREAS, pursuant to chapter 39.34 RCW, local governments may jointly exercise their powers, privileges and authorities through the execution of interlocal cooperation agreements in order to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby provide services and facilities in a manner pursuant to forms of governmental organization that will accord best with geographical, economic, population, or other factors influencing the needs and development of local community; and WHEREAS, pursuant to RCW 38.52.070, two or more political subdivisions may join in the establishment and operation of a local organization for emergency management. Consistent with RCW 38.52.070, the City of Spokane, City of Spokane Valley, City of Medical Lake, Town of Millwood, Town of Fairfield, Town of Latah, City of Liberty Lake, Town of Rockford, Town of Spangle, City of Cheney, City of Airway Heights, City of Deer Park, Town of Waverly, and Spokane County (the "Parties ") are authorized and directed to establish local organizations for emergency management in accordance with the Washington State Comprehensive Emergency Management Plan and Program; and WHEREAS, the Parties executed a document entitled "2005 Amended and Restated Interlocal Agreement for Emergency Management Services" (the "Agreement ") under which they reduced to writing their respective obligations concerning the maintenance of the Department of Emergency Services (the "Department "). The Parties now desire to modify and restate that Agreement. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of County Commissioners of Spokane County, Washington, that either the chairman of the Board or a majority of the Board be and is hereby authorized to execute that document entitled, " INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT ", pursuant to which under certain terms and conditions the City of Spokane, City of Spokane Valley, City of Medical Lake, Town of Millwood, Town of Fairfield, Town of Latah, City of Liberty Lake, Town of Rockford, Town of Spangle City of Cheney, City of Airway Heights, City of Deer Park, Town of Waverly and the Spokane County will reduce to writing their respective obligations concerning the maintenance of the Department of Emergency Services and in so doing modify and restate Page 1 of 2 their previous commitments under that document entitled "2005 Amended and Restated Interlocal Agreement for Emergency Management Services ". PASSED AND ADOPTED this Jy � day of r 2012. ATTEST: CLERK OF THE BOARD Daniela Erickson, Clefk of the oard /o? —d /(oq Page 2 of 2 BOARD OF COUNTY COMMISSIONERS OF SPOKANE, COUNTY, WASHINGTON TODD AL FRENCH, fnmissioner Return to: Daniela Erickson, Clerk of the Board Board of County Commissioners 1116 W. Broadway Spokane, Washington 99260 INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT /o2 -O /lv9 THIS INTERLOCAL COOPERATION AGREEMENT is made by and among the City of Spokane, a Washington State municipal corporation, having offices for the transaction of business at 808 West Spokane Falls Boulevard, Spokane, Washington 99201, hereinafter referred to as the "CITY," the City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at the Redwood Plaza, 11707 East Sprague Avenue, Suite 106, Spokane Valley, Washington 99206, hereinafter referred to as "SPOKANE VALLEY," City of Medical Lake, a municipal corporation of the State of Washington, having offices for the transaction of business at 124 S. Lefevre, P.O. Box 369, Medical Lake, Washington 99022, hereinafter referred to as "MEDICAL LAKE," the Town of Millwood, a municipal corporation of the State of Washington, having offices for the transaction of business at 9103 East Frederick, Millwood, Washington 99206, hereinafter referred to "MILLWOOD," the Town of Fairfield, a municipal corporation of the State of Washington, having offices for the transaction of business at Town Hall, P.O. Box 334, Fairfield, Washington 99012, hereinafter referred to as "FAIRFIELD," the Town of Latah a municipal corporation of the State of Washington, having offices for the transaction of business at P.O. Box 130, Latah, Washington 99018, hereinafter referred to as "LATAH," the City of Liberty Lake, a municipal corporation of the State of Washington, having offices for the transaction of business at City Hall, 22710 East Country Vista Drive, Liberty Lake, Washington 99019, hereinafter referred to as "LIBERTY LAKE," the Town of Rockford, a municipal corporation of the State of Washington, having offices for the transaction of business at Town Hall, 20 West Emma, P.O. Box 49, Rockford, Washington 99030, hereinafter referred to as "ROCKFORD," the Town of Spangle, a municipal corporation of the State of Washington, having offices for the transaction of business at P.O. Box 147, Spangle, Washington 99031, hereinafter referred to as "SPANGLE," the City of Cheney, a municipal corporation of the State of Washington, having offices for the transaction of business at General Office, 609 Second, Cheney, Washington 99004, hereinafter referred to as "CHENEY," the City of Airway Heights, a municipal corporation of the State of Washington, having offices for the transaction of business at City Hall, 1208 South Lundstrom, P.O. Box 969, Airway Heights, Washington 99001, hereinafter referred to as "AIRWAY HEIGHTS," the City of Deer Park, a municipal corporation of the Page 1 of 14 State of Washington, having offices for the transaction of business at City Hall, 316 Crawford, Box F, Deer Park, Washington 99006, hereinafter referred to as "DEER PARK," the Town of Waverly, a municipal corporation of the State of Washington, having offices for the transaction of business at 255 North Commercial, P.O. Box 37, Waverly, Washington 99039, hereinafter referred to as "WAVERLY," and Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as the "COUNTY," jointly hereinafter referred to as the "PARTIES." WITNESSETH: WHEREAS, pursuant to chapter 39.34 RCW, local governments may jointly exercise their powers, privileges and authorities through the execution of Interlocal Cooperation Agreements in order to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby provide services and facilities in a manner and pursuant to forms of governmental organization that will accord best with geographical, economic, population, or other factors influencing the needs and development of local community; and WHEREAS, pursuant to RCW 38.52.070, two or more political subdivisions may join in the establishment and operation of a local organization for emergency management services. The City of Spokane, City of Spokane Valley, City of Medical Lake, Town of Millwood, Town of Fairfield, Town of Latah, City of Liberty Lake, Town of Rockford, Town of Spangle, City of Cheney, City of Airway Heights, City of Deer Park, Town of Waverly, and Spokane County are authorized and directed to establish local organizations for emergency management; and WHEREAS, the PARTIES entered into an agreement entitled in 2005 "Amended and Reinstated Interlocal Agreement for Emergency Management Services" under which they reduced to writing their respective obligations concerning the maintenance of the Department of Emergency Services ( "DEPARTMENT'). The PARTIES now desire to modify and restate that agreement. NOW, THEREFORE, for and in consideration of the mutual covenants contained herein, and as authorized under chapter 39.34 RCW and chapter 38.52 RCW, the City of Spokane City Council, City of Spokane Valley City Council, City of Medical Lake City Council, Town of Millwood Town Council, Town of Fairfield Town Council, Town of Latah Town Council, City of Liberty Lake City Council, Town of Rockford Town Council, Town of Spangle Town Council, City of Cheney City Council, City of Airway Heights City Council, City of Deer Park City Council, Town of Waverly Town Council and the Spokane County Board of County Commissioners hereby agree as follows: SECTION NO. 1: SPOKANE DEPARTMENT OF EMERGENCY MANAGEMENT The Spokane Department of Emergency Services, as created under the joint Resolution No. 79- 0873, became known as the "Spokane Department of Emergency Management," hereinafter referred to as "DEPARTMENT." Page 2 of 14 SECTION NO. 2: COMMITMENT The PARTIES agree to be fully committed to the Emergency Management Program and provide the resources necessary for the DEPARTMENT to carry out the Emergency Management Mission. The PARTIES agree that they are each responsible for individual department emergency preparedness. The PARTIES agree to ensure that department heads participate in collaboration, dialog, planning, and exercises with the DEPARTMENT to assure readiness in event of disaster or major emergency. This statement of commitment flows from the PARTIES down to the individual employees for the safety of life, property, and the environment of Spokane. SECTION NO. 3: TERM The term of this Interlocal Agreement shall commence as of the last date executed by the PARTIES hereto and shall continue until terminated as provided for hereinafter. SECTION NO. 4: PURPOSE It is the purpose of this Interlocal Agreement to continue the combined efforts of CITY and COUNTY as originally developed in documents executed under Joint Resolution No.79 -0873, Joint Resolution No. 96 -0991, and as amended in Resolution No. 04 -0689, Resolution No. 05- 0781, in order to establish and operate, pursuant to RCW 38.52.070, a local organization for emergency management in accordance with the Washington State Comprehensive Emergency Plan and Program. This Interlocal Agreement is to provide for the effective and economical preparation for and coordination of emergency functions, other than functions for which military forces are primarily responsible. To mitigate, prepare for, respond to, and recover from emergencies and disasters, and to aid victims suffering from injury or damage, resulting from emergency disasters caused by all hazards, whether natural or man-made, and to provide the opportunity for coordination and support of search and rescue operations. SECTION NO. 5: DUTIES AND RESPONSIBILITIES OF THE DEPARTMENT The DEPARTMENT shall office at the Spokane Fire Training Center, 1618 N. Rebecca, Spokane, Washington 99217, until the PARTIES, by mutual agreement, decide upon a new location. The DEPARTMENT, in addition to having those duties as enumerated in RCW 38.52.070, shall also have the following responsibilities: (a) Facilitate a coordinated planning process integrating Emergency Management plans to include: federal, state, local governments, individual city and county departments, neighborhood, individual citizens, schools and the private sector; Page 3of14 (b) Conduct a comprehensive internal assessment and evaluation of emergency plans, equipment and personnel proficiency through a program of regular exercises; (c) Acquire and maintain Emergency Management facilities and equipment; (d) Facilitate programs that enable people, governments, communities and the private sector to minimize and recover from immediate and long term impacts of disasters; (e) Facilitate the identification, development, implementation and evaluation of mitigation strategies and activities to reduce vulnerability to the effects of disasters; (f) Provide timely and accurate Emergency Management information; (g) Participate as requested with the 9 -1 -1 Operations Committee to assist the public in Spokane County to easily, rapidly, and accurately access emergency police, fire, and medical assistance during time of a disaster; (h) Effectively and efficiently train DEPARTMENT staff to coordinate Emergency Management resources, programs, functions and systems; (i) Propose coordinated legislation, ordinances, and local laws to improve the safety of people, governments and the private sector; (j) Coordinate a cooperative effort of federal, state, and local governments, neighborhoods, schools, individual citizens, individual city and county departments and private sector to educate the public in emergency and disaster preparedness; (k) Coordinate facilities and resources to assist federal, state, and local governments to effectively and efficiently respond to emergencies and disasters; (1) Work in cooperation with federal, state, and local governments, and the private sector to realize, develop and maintain a network of survivable emergency telecommunications and warning systems; (m) Facilitate a partnership of federal, state, and local governments and the private sector that provides "All Hazards" Emergency Management training for emergency coordination and management level personnel; (n) Participate in various group meetings for situational awareness and dissemination of overall emergency management system efforts; Page 4 of 14 (o) Establish, train and maintain a volunteer cadre that can be mobilized in case of search and rescue missions, emergencies and/or disasters; (p) Prepare, monitor, administer and evaluate the DEPARTMENT'S annual budget; (q) Participate in and attend related Emergency Management conferences, seminars, training and education; and (r) Coordinate the receipt, distribution and accountability of grant or other funds made available to local and regional agencies through DEM. SECTION NO. 6: PROPERTY AND EQUIPMENT All existing equipment and supplies used by the DEPARTMENT shall be combined and consolidated for the continued maintenance and use by the DEPARTMENT. All equipment required by the DEPARTMENT, other than that obtained from consolidation, shall be held in the name of the DEPARTMENT and shall be disposed of upon termination of the DEPARTMENT as the PARTIES may mutually agree. SECTION NO. 7: EMERGENCY MANAGEMENT POLICY BOARD (EMPB) There shall be an Emergency Management Policy Board ( "EMPB ") established. The EMPB'S function shall be to provide Emergency Management policy guidance, budget review and approval recommendation based on the goals, objectives and expense prioritization developed by the Emergency Management Operations Group ( "EMOG ") as it relates to the DEPARTMENT in support of the overall Spokane emergency management system. The EMPB shall be composed of financial stakeholders. The EMPB shall be made up of the following and where appropriate, appointed by their respective appropriate elected officials: Two representatives from the City of Spokane, one representative from each city /town with a population of greater than 10,000, Spokane County Chief Executive Officer, one representative selected to represent cities /towns with a population of less than 10,000, and one representative of the Emergency Management Operations Group and the Director as an ex officios, a non - voting member. A majority of EMPB members will constitute a quorum. EMPB will assist, advise and collaborate with the Local Director and Deputy Director of the DEPARTMENT in the development of service levels, resulting budget, emergency plans and training. EMPB shall meet, at minimum, bi- annually (June and October) and the Local Director shall serve as chair. SECTION NO. 8: EMERGENCY MANAGEMENT OPERATIONS GROUP There shall be established an Emergency Management Operations Group (EMOG). Page 5 of 14 The primary responsibility of the EMOG is to identify and foster a collaborative approach to identify and support a community wide emergency management system identify strengths, weaknesses and gaps and develop goals and objectives and prioritized strategies. The EMOG will address; mitigation, preparedness, response and recovery across all aspects of the Emergency Management System. The EMOG, through insight from their respective disciplines and work groups, will establish goals and priorities for the Emergency Management System and establish sub - committees (Teams) i.e.; training & exercise, plans, disaster, as needed. The established recommendations and priorities will be brought forth to the EMPB for DEM financial consideration and jurisdictional/departmental support. The EMOG shall be comprised of representatives appointed by letter from their respective disciplines: Two representatives from Emergency Management, two representatives from Law Enforcement, two representatives from Fire Service, one representative from Public Health, a representative from Public Works will be solicited by the EMOG and a representative from the private sector, solicited from the Business Continuity Advisory Group. Non - voting representatives may be added to the EMOG at the discretion of the EMOG. In the event of an activation of the Emergency Coordination Center, the respective public agency members or their designated alternates will respond as requested and fulfill the responsibility as a member of the Multi Agency Coordination Group (MAC) for prioritization and allocation of critical resources to support incident needs and provide for the continuity of operations for continued public services. Additional MAC group members may be solicited at the discretion of the Chair of the MAC Group based on event needs.. The EMOG shall meet at least quarterly. Additional meeting can be called for by any representative of the EMOG through the Chair. The Director shall serve as Chair of the EMOG. SECTION NO. 9: FUNDING The Local Director or Deputy Director shall annually prepare a budget for operation of the Spokane Department of Emergency Management ( "DEM "). The annual budget shall be submitted to the EMPB for review approval and submitted to the BOCC for final adoption. The budget shall include all costs of maintenance and operation of its offices at 1618 N. Rebecca and 1121 W. Gardner, Spokane, Washington plus Countywide and Sheriff Departmental Indirect Costs from the Law Enforcement Cost Allocation Plan. The annual budget once approved by the EMPB and adopted by the BOCC shall be allocated among the PARTIES in the same proportionate share as their populations are to the total population of Spokane County. For the purpose of calculating populations, the COUNTY shall have that population assigned to the unincorporated area of Spokane County. Provided, however, the COUNTY agrees to pay the budget allocation assigned to all cities that are a part of this Interlocal Agreement and have populations of less than 1,000. The PARTIES agree to use the population figures as prepared and published by the Washington State Office of Financial Management as of April 1St of the calendar year prior to the budget year. The COUNTY agrees to prepare and provide to all PARTIES on or before October 31st a projected budget and cost sharing for Emergency Management for the following year. Additionally, the COUNTY agrees to prepare and provide Page 6of14 to all PARTIES on or before December 1St a final budget and cost sharing for Emergency Management for the following year for each year this Agreement is in effect, Attachment A provides a contract calculation sample. The Spokane County Chief Executive Officer will submit quarterly invoices (due and payable upon receipt) in March, June, September and December of every year to the PARTIES with populations greater than or equal to 1,000. With the exception of the City of Spokane Valley which will be billed monthly. At the end of each calendar year, using the population methodology and actual Emergency Management Departmental costs plus Countywide and Sheriff Department Indirect Costs from the Law Enforcement Cost Allocation Plan, the County will re- compute each PARTIES actual cost share. Annual adjustments will be made on or before October 31st of each year based on actual expenditures for the previous year. In the event that the PARTIES were over billed during the previous calendar year, they will receive a credit to be applied to the next monthly billing. Indirect costs charges by the County included as a result of this agreement will be detailed to the EMPB on an annual basis. Upon review of indirect costs and/or settle and adjust may be disputed by the PARTIES. In the event there is disputed charges and/or settle and adjust, the amount billed/paid will be paid until such time the dispute is resolved. In the event that they are no longer signatories to this Amended Interlocal Agreement, they will be paid by warrant. In the event that the PARTIES were under billed during the previous calendar year, they will be responsible for paying such debit in the next monthly billing. In the event that they are no longer signatories to this Agreement, they will be responsible for paying any billing within thirty (30) calendar days. At their sole discretion, any Party who financially pays a portion of the annual DEM budget in the case of over billing, or in the sole discretion of the COUNTY, in the case of an under billing, the Party may request interest on such amount based on the lost interest earnings had the under billing amount been invested since the end of the calendar year to the date of determination in the Spokane County Treasurer's Investment Pool or the over billing amount been invested since the end of the calendar year to the date of determination in the Washington Cities Investment Pool. SECTION NO. 10: INDEMNIFICATION The PARTIES agree that the DEPARTMENT, all of its employees, to include the Local Director and Deputy Director, shall be provided liability insurance coverage through the COUNTY'S Joint Liability Insurance Policy with the Washington Counties Risk Pool for errors, omissions and sole negligence and workers compensation coverage through the County's Self- insured Workers Compensation The PARTIES further agree that the COUNTY shall be responsible for any liability, loss, cost or expense claimed by third parties for property damage and bodily injury, including death, caused by any act or omission attributed to the DEPARTMENT, its employees or agents in connection with the Amended Interlocal Agreement. Each Party shall be responsible for its own wrongful and negligent acts or omissions, or those of its officers, agents, or employees to the fullest extent required by law, and shall indemnify, Page 7 of 14 defend, and hold the other Party harmless from any such liability. In the case of negligence of more than one Party, any damages allowed shall be levied in proportion to the percentage of negligence attributable to each Party and each Party shall have the right to seek contribution from the other Party in proportion to the percentage of negligence attributable to the other Party. DEPARTMENT in its compliance to all pertinent laws pertaining to Hazardous Materials. SECTION NO. 11: RELATIONSHIP OF THE PARTIES For the purpose of this section, the terminology "COUNTY" shall also include SHERIFF. The Parties intend that an independent contractor relationship will be created by this Agreement. COUNTY shall be an independent contractor and not the agent or employee of CITIES, CITIES are interested only in the results to be achieved and that the right to control the particular manner, method and means in which the Services are performed is solely within the discretion of the SHERIFF. Any and all employees who provide services to the CITIES under this Agreement shall be deemed employees solely of the SHERIFF. The SHERIFF shall be solely responsible for the conduct and actions of all employees under this Agreement and any liability that may attach thereto. Likewise, no agent, employee, servant or representative of any CITY shall be deemed to be an employee, agent, servant or representative of the SHERIFF or COUNTY for any purpose. SECTION NO. 12: INITIATIVES AND LOCAL BUDGET REDUCTIONS The Parties recognize that revenue - reducing initiative(s) passed by the voters of Washington and/or local revenue reductions (i.e. loss of sales tax) and/or local government mandates may substantially reduce local operating revenue for the CITIES, COUNTY or all of the Parties. The Parties agree that it is necessary to have flexibility to reduce the contracted amount(s) in this Agreement in response to budget constraints resulting from the passage of State -wide revenue - reducing initiative(s) and/or local revenue reductions and/or local government mandates. If such an event occurs, the Parties agree to negotiate in good faith to achieve a mutually agreeable resolution in a timely fashion. SECTION NO. 13: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington and it is mutually understood and agreed by each Party that this Agreement shall be governed by the laws of the State of Washington, both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. SECTION NO. 14: COMPLIANCE WITH LAWS The PARTIES shall observe all federal, state and local laws, ordinances and regulations, to the extent that they may be applicable to the terms of this Agreement Page 8 of 14 SECTION NO. 15: THE LOCAL DIRECTOR OF EMERGENCY MANAGEMENT The Spokane County Sheriff is hereby appointed as the Spokane Local Director of Emergency Management. The Local Director shall be responsible for: (a) The overall Emergency Management program and its responsibilities contained with in this agreement and those defined within RCW 38.52 for local programs; (b) Serve as Chair of the EMPB and EMOG; and (c) In the event of a declared disaster, the Director shall be empowered; 1. Coordinate matters reasonably related to the protection of life and property as affected by such disaster 2. Obtain vital supplies, equipment and such other properties found to be lacking and needed for the protection of the life and property of the people, and bind the participating members thereof and if required immediately, to commandeer the same for public use. 3. Execute the special powers conferred upon him/her by this agreement. 4. Request necessary personnel or material of the county, cities and towns party to this agreement, and (d) Under this agreement, the Director may identify a designee in his/her absence. The Deputy Director is empowered to have the same authorities and responsibilities as the Director. (e) Coordinate and facilitate cooperation between divisions, services and staff of this Interlocal Agreement and resolve questions of authority and responsibility that may arise between them, (f) Represent the DEPARTMENT in all dealings with public or private agencies pertaining to emergency management and disasters, (g) Keep and maintain an inventory of all non - perishable and non - expendable goods, supplies and equipment of the DEPARTMENT or in its custody, including federal excess property on loan to the DEPARTMENT, with said inventory to specify the location of each item listed thereon, (h) Coordinate and facilitate a training and exercise program (i) Prepare, manage, and present the DEPARTMENTS' S budget before the EMPB, (j) Oversee the Homeland Security Grant program and ensure compliance with federal, state, and local rules and regulations, (k) Recommend a declaration of the existence or threatened existence of an emergency or disaster and the termination thereof, (1) Forward any disaster declaration to the Washington State Emergency Management Division for (i) consideration of a State of Washington proclamation that identifies any of the PARTIES, (ii) Federal Disaster Declaration (Stafford Act). Page 9 of 14 (m)Obtain vital supplies and equipment related to the protection of life and property affected by any emergency or disaster. (n) Direct coordination and cooperation between the PARTIES in planning, training, and exercises, (o) Recommend to the PARTIES emergency regulations or ordinances on matters related to the protection of life and property as affected by emergencies or disasters, and (p) To execute all of the special powers conferred upon the Director by this Interlocal Agreement for Emergency Management SECTION NO. 16: DEPUTY DIRECTOR OF EMERGENCY MANAGEMENT The Deputy Director of the Spokane Department of Emergency Management, a non commissioned officer, shall be responsible to the Local Director. Subject to the direction of the Local Director, the Deputy Director is hereby empowered and directed and shall not possess any authorities of that of a commissioned officer: (a) To act on behalf of the Local Director on a day -to -day basis under the direction of the Director or in his/her absence in all Emergency Management functions and responsibilities; (b) To prepare a comprehensive emergency management plan conforming to the state comprehensive emergency management plan program and programs; (c) To coordinate the effort of the emergency management organization for the accomplishment of the purposes of this Agreement; (d) To coordinate and facilitate cooperation between divisions, services and staff of the joint emergency management services jurisdictions, and to resolve questions of authority and responsibility that may arise between them; (e) To represent the Spokane Department of Emergency Management organization in all dealings with public or private agencies pertaining to emergency management and disasters; (f) To keep and maintain an inventory of all non - perishable and non - expendable goods, supplies and equipment of the DEPARTMENT or in its custody, including federal excess property on loan to the DEPARTMENT, with said inventory to specify the location of each item listed thereon; and (g) To train and exercise the Emergency Coordination Center ( "ECC ") personnel. (h) To prepare, manage, and present the DEPARTMENT budget before the EMPB. Page 10 of 14 (i) Oversee the Homeland Security Grant programs in ensuring compliance to federal and state rules and regulations SECTION NO. 17: AGREEMENT OF PARTIES TO PARTICPATE The PARTIES of this Agreement shall participate and respond as necessary in the activation of the Spokane Emergency Coordination Center (`BCC ") and in accordance with the Comprehensive Emergency Management Plan and the ECC Plan. PARTIES further agree to participate in planning, training, exercises, and cooperate to meet the needs of the intent of this agreement. SECTION NO. 18: TERNIINATION Each Party may terminate its participation in this Interlocal Agreement upon one hundred eighty (180) days written notice to the Director of the DEPARTMENT prior to January 1 St of any year. The effective date of the termination will be December 31St Federal or state owned properties shall be disbursed in accordance with appropriate federal or state guidelines. Items loaned to the DEPARTMENT by a participating member shall upon request be returned to that member upon that member's withdrawal from this Agreement or upon this Agreement's cancellation. All properties owned by the DEPARTMENT will remain with the DEPARTMENT and shall not be subject to disbursement. SECTION NO. 19: SEVERABILITY It is understood and agreed by the PARTIES hereto that if any part, term or provision of this Amended Interlocal Agreement is held by the courts to be illegal, the validity of the remaining provisions shall not be affected, and the rights and obligations of the PARTIES shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statute of the State of Washington, said provision that may conflict therewith shall be deemed modified to conform to such statutory provision. SECTION NO. 20: ENTIRE AGREEMENT The PARTIES agree that this Interlocal Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. This Interlocal Agreement shall supersede all prior resolutions and agreements executed by the PARTIES hereto with regard to Emergency Management. Page 11 of 14 SECTION NO. 21: COUNTERPARTS This Agreement may be executed in any number of multiple signed originals, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. SECTION NO. 22: MUTUAL AID AGREEMENTS Nothing in this Interlocal Agreement shall limit the authority, responsibility or duties of any Parry arising out of any mutual aid agreement or other agreements with other governmental entities. SECTION NO. 23: DISCLAIMER Except as otherwise provided, this Agreement shall not be construed in any manner that would limit either Parry's authority or powers under law. SECTION NO. 24: COUNTERPARTS This Interlocal Agreement may be executed in counterparts, and each such counterpart shall be deemed to be an original instrument. All such counterparts together will constitute one and the same Agreement. SECTION NO. 25: AGREEMENT TO BE FILED The COUNTY will be responsible for filing this Agreement with the County Auditor. Each Parry shall file this Agreement with its respective Clerk. SECTION NO. 26: RECORDS The DEPARTMENT shall maintain in accordance with state law all records related to its expenditures and responsibilities under the terms of this Interlocal Agreement. Each Party shall have access to such records at reasonable times. SECTION NO. 27: NOTICES All notices shall be in writing and served either personally or by certified mail, return receipt requested to the PARTIES at the addresses set forth herein above. Notices sent by certified mail shall be deemed served when deposited in the United Stated Mail, postage prepaid. SECTION NO. 28: MODIFICATION This Interlocal Agreement may be modified at any time by mutual agreement of the PARTIES. SECTION NO. 29: CHAPTER 39.34 RCW REQUIRED CLAUSES (a) PgMose. See Section No. 4 above. Page 12 of 14 (b) Duration. See Section No. 3 above. (c) Organization of Separate Entity and Its Powers. See Section No. 1 above. (d) Responsibilities of the PARTIES. See provisions above. (e) Agreement to be Filed. See Section No. 4 above. (f) Financing. The COUNTY shall annually inform the PARTIES by October 31st of its projected costs for the next fiscal year as a part of the regular budgetary process. Each Party shall be responsible for the financing of its contractual obligations under its normal budgetary process. (g) Termination. See Section No. 18 above. (h) Propertupon Termination. See Section No. 20 above. IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on date and year opposite their respective signatures. NOTE: There will be a separate signature page for each entity signing the Agreement. DATED: �-P2� ATTEST: o� CW� r E C ®U� �,�„ f O .0 m . ,_ML . • Daniela Erickson, Clerk of the ffoard la -Di6q Page 13 of 14 BOARD OF COUNTY COMMISSIONERS OF SPOKANE, COUNTY, WASHINGTON ATTACHMENT A Spokane County Department of Emergency Management Contract Calculation Sample Salary and Benefits M/O Indirect Costs Total Operating Cost The following numbers will change annually: Indirect rate derived from the LECAP which includes Countywide and Sheriff overhead. Indirect rate is currently applied to total expenditures. Population based on Washington State OFM Forecast April 1 http: / /www.ofm.wa.gov Page 14 of 14 Population % Population per City Annual Cost per Entity Spokane Valley 89,440 0.1923 - Spokane 205,500 0.4419 - Unincorporated 135,104 0.2905 - Airway Heights 5,515 0.0119 - Cheney 10,550 0.0227 - Deer Park 3,450 0.0074 - Fairfield 590 0.0013 - Latah 189 0.0004 - Liberty Lake 7,270 0.0156 - Medical Lake 4,845 0.0104 - Millwood 1,660 0.0036 - Rockford 493 0.0011 - Spangle 275 0.0006 - Waverly 119 0.0003 - Total County Pop 465,000 1.0000 - The following numbers will change annually: Indirect rate derived from the LECAP which includes Countywide and Sheriff overhead. Indirect rate is currently applied to total expenditures. Population based on Washington State OFM Forecast April 1 http: / /www.ofm.wa.gov Page 14 of 14 Submit to Clerk of the Board with accompanying paperwork (Resolution, Agreements, etc.) AGENDA SHEET SUBMITTING DEPARTMENT. SPOKANE DEPARTMENT OF EMERGENCY MANAGEMENT CONTACT PERSON: TOM MATTERN PHONE NUMBER: 477 -7607 CHECK TYPE OF MEETING ITEM BELOW. 9:00 AM CEO MEETING: ❑ 2:00 PM CONSENT AGENDA: BY LEAVE: ❑ 5:30 PM LEGISLATIVE SESSION: ❑ BY LEAVE: ❑ SPECIAL SESSION: ❑ BELOW FOR CLERK'S USE ONLY: Clerk's Resolution No. /oZ — O/ ID 9 Approved: Majority/Unanimous Denied: Majorlty/Unanimous Renews /Amends No. Public works No. Purchasing Dept No. AGENDA TITLE: Interloca/ Agreement for Emergency Management BACKGROUND: Pursuant to RCW 38.52.070, two or more poetical subdivisions may join in the establishment and operation of a local organization for emergency management. 1979 the City of Spokane and Spokane County entered into an agreement. Subsequently, and through reinstated agreements, added all cities and towns within Spokane County into this Interlocal Agreement for Emergency Management as last stated on Resolution # 05 0781 FISCAL IMPACT: Total Emergency Management program is cost shared by population, by the County, Cities and towns with populations greater than 1,000. REQUESTED BOARD ACTION. Adoption of the Resolution SIGNATURES: Department Head/Elec!0,Ofrfcial or Designated AuthoritylReqJuesting Agenda Item) NM Grants Administrator (sign -oft) Treasurer's Office � " S1� ✓�N ,J; IE�I NN �r �prr.ty _ r `A i : 1 s ,,c, 4 7 one Auditor's Oirfico Bu get Office CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 1, 2012 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Title 24, Building Code proposed amendments GOVERNING LEGISLATION: RCW 19.27.031 PREVIOUS COUNCIL ACTION TAKEN: In October of 2011 an administrative report was given to Council to discuss the upcoming proposed changes to Title 24. BACKGROUND: The local adoption of the State Building Code is required by RCW 19.27.031. Title 24.40 is the City's code that adopts the State Building Codes and defines the City's local amendments. Title 24.40 has not been updated in many years. The proposed amendments will help reduce staff administration time by: • Adding proposed language to lengthen the time building applications and permits are valid • Eliminating the need for future SVMC amendments when State adopts new codes at three year code cycle • Locating all administrative provisions to the beginning of Chapter 24.40 • Correcting wrong code editions • Removing fee references that conflict with the current Master Fee Schedule OPTIONS: Bring forward for a first reading. RECOMMENDED ACTION OR MOTION: N/A BUDGET /FINANCIAL IMPACTS: None STAFF CONTACT: John Hohman, Community Development Director, Doug Powell, Acting Building Official ATTACHMENTS: Strike - through Title 24 PowerPoint Presentation Title 24 Building Code Proposed Amendments John Hohman,, Director Community Development Doug Powell, Acting Building Official Spokane Valley Municipal Code Chapter 24.40 What does Chapter 24.40 currently contain? • Local adoption of the State Building code as required by RCW 19.27.031 • Local Adoption of Property Maintenance Code • Some fee policies • Local amendments to administrative provisions of the State Building Code • Work exempt from permits • Expiration of permits Spokane Valley Municipal Code Chapter 24.40 Why is this update necessary? • Current language refers to incorrect code editions • Proposed language eliminates the need for future SVMC amendments when State adopts new codes at three year code cycle • Locates all administrative provisions to the beginning of the chapter • Removes fee references that conflict with the current Master Fee Schedule • Adds proposed language to lengthen the time applications and permits are valid. • Reduces staff administrative time. Code Adoption Cycle • International Code Council (ICC) develops and maintains the building safety codes for residential and commercial construction • ICC is a non - profit, non - governmental organization which allows jurisdictions and stakeholders to collaborate to create model building codes • State Building Code Cycles: 2009, 2012, 2015... • Code cycle begins with availability of new code editions every 3 years and ends with formal adoption of the building code as amended by the State Building Code Council (SBCC) Code Adoption Cycle • During the year of code edition release the SBCC, with the assistance of their Technical Advisory Group (TAG), reviews amends and adopts the new code editions • Any proposal to change (amend) the State building code must be received by SBCC prior to March 1, of the code year (2012, 2015) • New codes and proposed amendments cannot take effect until they are viewed through a legislative session • Once approved for State adoption, the code typically goes into effect on July 1, of the following year. Chapter 24.40 Significant Changes Existing Code for Applications Existing code: • Application valid for initial period of 6 months • Applicant must apply in writing for extension every 3 months — Must show justifiable cause for extension — Uncertain validity period — depends on determinations — Requires multiple extension requests and determinations — Code is not flexible and is difficult for staff to administer Chapter 24.40 Significant Changes Proposed code for Applications Proposed code: • Application valid for initial period of 1 year and can be valid up to 3 years • One time extension, is allowed up to 2 years based upon time left in vesting state code cycle • Gives Community Development Director flexibility to scope requirements for a new application Expiration of Applications Current * Application Expires — 3 Months Proposed Application Expires — 1 Year Current * Maximum Application Extension — 3 Months Proposed ' Minimum Extension — 6 Months Proposed * i Maximum Extension — 3 years Current Application expires 3 Months from date of application. Proposed Application will became invalid within 1 year. Current 3 Month Extension allowed Proposed Minimum Extension — 5 Months Maximum Extension — 3 years, not to exceed the time remaining code cycle * Chapter 24.40 Significant Changes Existing Code for Permits • Permit is valid for a maximum of 2 years • If work is not started within 6 months of issuance of the permit, the permit is no longer valid • If work is not complete in 2 years from date of permit issuance, the permit is no longer valid • No extensions allowed Chapter 24.40 Significant Changes Proposed Code for Permits • Permit is valid for a minimum of 2 years and up to a maximum of 5 years • Permit is valid for 2 years after the first required inspection • If work is not started within 2 years, the permit is no longer valid, however a new permit may be issued determined by the Director • Permit can be extended up to 3 extra years based upon time left in code cycle. Expiration of Permits Current — Permit expires 2 yrs from issue Proposed Permit Expiration - 2 Years from Issue Current — No Extensions allowed Proposed Max Extension - Up to additional 3 Years 0 No time allowed 2 years 2 years Current Permit expires 2 years from date of issuance of permit with no extensions allowed Proposed Permit will become invalid if work authorized by permit is not commenced within 2 years of issuance * Current Permits shall expire if work is not started within 6 months from permit issuance or if work is abandoned for 6 months or more Current No time extension allowed 5 years Proposed total Maximum extension net to exceed the time remaining in the first full code cycle after the code cycleto which the permit is vested 11 Spokane Valley Municipal Code Chapter 24.40 Questions? 12 2012 proposed code change- Chapter 24.40 CODES ADOPTED Sections: 24.40.010 General. 24.40.020 Specific. 24.40.030 Local administrative provisions. 24.40.040 Local amendments to the adopted codes. 24.40.010 General. A. These regulations apply to any structure, equipment, or activity regulated by the herein adopted codes. All referenced codes are available for viewing at the City permit center. B. All GGGIGS ad() PtGd- ---A d-A-F the fg-rpAeF Title :12 (QFdiR a RGG 04 010) Sh a I I bG OR GffA-G-t A- A d- aGGGPtabIG fGF P61r661°A+ ,;s ifle. °n,o �ftGF j6ily T2907, projects submitted for review and approval must conform to the requirements of this title. (Ord. 07 -010 § 1, 2007). 24.40.020 Specific. The following codes, as presently constituted or subsequently amended by the state of Washington, all as amended, added to, or excluded in this chapter, together with all amendments and additions provided in this title, are adopted and shall be applicable within the City: A. Chapter 51 -11 WAC — Washington State Energy Code. 4QB. Chapter 51 -19 WAC — Washington State Historic Building Code. €C. Chapter 51 -50 WAC — State Building Code Adoption and Amendment of the manna Fdlitig.A. of +he International Building Code; including Appendix Chapters -1F, G, I, and J, and ICC ANSI A117.1 and the International Existing Building Code. €D. Chapter 51 -51 WAC — State Building Code Adoption and Amendment of the Anna Eclitig.A. of +he International Residential Code; including Appendix Chapters F G, H, and J. €E. Chapter 51 -52 WAC — State Building Code Adoption and Amendment of the manna Fdlitig.A. of +he International Mechanical Code and of the -nna G,.;t;An of +ho International Fuel Gas Code, NFPA 58, anti NFPA 54 Page 1 of 12 2012 proposed code change- GF. Chapter 51 -54 WAC — State Building Code Adoption and Amendment of the 22006 Ed- itipn of the International Fire Code. I #G. Chapter 51 -56 WAC —State Building Code Adoption and Amendment of the Anna Edition of fho Uniform Plumbing Code. �H. Chapter 51 -57 WAC — State Building Code Adoption and Amendment of Appendices A, B and I of the manna FditiGR of the Uniform Plumbing Code. 41. The X006 2009 International Plumbing Code as preseRtly AX as may be S61bSGq61GRtI A- FA G- R d- ; provided, that in the event of conflicts with the State Plumbing Code adoption of the Uniform Plumbing Code, the state code will prevail. Such conflicts will be reviewed and a determination issued by the building official or their designee. Q. The X006 2009 Edition of the International Property Maintenance Code, except Sections 106, 111, 302.3, 302.4, 302.8, 303, 304.2, 304.8, 304.13 through 304.18, 305.3, 305.6, 49;308, X309.2 through X309.5, 404.1, 506.3, 507, and 606 are not adopted. (Ord. 07 -010 § 1, 2007). 24.40.030 Local administrative provisions.°" end- ents to the adopted .-Odes. A. The administrative provisions contained in the codes adopted in SVMC r-24.40.020 -shall apply unless specifically amended by this section or SVMC G4aper-24.40.040. B. The followinq provisions amend all codes adopted by SVMC Chapter 24.40.020. Any provisions related to fees, time limitation of application and permit expiration in any of the codes adopted in SVMC 24.40.020 are not adopted. C. Projects subject to regulation under this chapter vest to the State code edition under which a complete application was accepted. 1. Time limitation of application. Applications are valid for a minimum of one vear. One extension of time may be granted for a term of at least 180 days but shall not exceed the time remaining in the code cycle to which the application is vested. Any request for extension shall be made in writing. All permit applications regulated by this title shall be deemed to be abandoned and become null and void if a permit is not issued within the limitations described herein. a. Applications that have expired subject to this section have no vested right to review under the State code or Spokane Valley Municipal Code in effect at the time of original complete application. b. For review to continue on a project for which the application has expired, a new permit application must be submitted and a new fee paid. The application is subject to the processes and requirements of the Spokane Valley Municipal Code as constituted at the time of the new application. The scope of application submittal requirements and review process shall be determined by the Community Development Director. Page 2 of 12 2012 proposed code change- 2. Expiration of permits. Every permit issued subject to this section shall expire and become invalid unless the work authorized by such permit is commenced within two years of issuance. One extension of time may be granted for a term of at least 180 days but shall not exceed the time remainina in the first full code cvcle after the code cvcle to which the permit is vested. Anv sucl- extension shall be reauested in writi A permit issued subject to this section shall expire and become invalid if the work authorized by the permit is not completed within two years after the first required inspection has been made. a. Permits that have expired subject to this section have no vested right to review under the Spokane Valley Municipal Code in effect at the time of original complete application acceptance. b. When a permit expires and the work authorized by the expired permit is not completed, the remaining work may continue only after a new permit application for the remaining work has been submitted, approved, and new fees paid. The scope of permit review and fee amount shall be determined by the Community Development Director, the fees shall be set to cover actual City costs for services. c. Compliance actions. If a permit issued to resolve a code violation expires subject to this section, the property owner may be subject to the immediate imposition of remedies authorized by the Spokane Valley Municipal Code. 3. Permit ownership. Ownership of a permit issued pursuant to this title inures to the property owner. If the permit applicant is not the property owner, the applicant shall be held to be an agent of, and actinq on behalf of, the property owner. .54. Fees and fee refunds. Application and permit fees shall be collected or refunded subject to the provisions of the currently adopted Spokane Valley Master Fee Schedule. A permit shall not be valid until the fees prescribed by the Spokane Valley Master Fee Schedule have been paid in full. The Buildinq Official may authorize the refunding of fees in the manner and for the amounts set forth in the currently adopted Spokane Valley Master Fee Schedule. r95. Work commencing before permit issuance. Any person who commences any work on a buildinq structure, electrical, gas, mechanical or plumbing system, before obtaininq necessary permits, shall be subject to an investigation fee in accordance with the schedule established by the qoverninq authority for such work. The investigation fee shall be equal to and additional to the permit fee that would have been required had a permit been issued and is owed whether or not a permit is subsequently issued. Payment of the investigation fee does not vest illegal work or establish any right to a permit. 24.40.040 Local amendments to the adopted codes. A. The :2986 International Building Code. 1. Amend Section 105, Permits, as follows: Page 3 of 12 2012 proposed code change- a. outer the sn„;;ro foot ;n Section 105.2, Work exempt from permit, Building: 1. to read as follows: One -story detached accessory structures used as tool and storage sheds, playhouses and similar uses provided the floor area does not exceed 200 square feet (11.15 mz). b. Section 105.2 Work exempt from permit, Building: Item 6. To read as follows: 6. Decks, sidewalks and driveways not more than 30 inches (762) mm) above the lowest adjacent ground level within six feet horizontally of the edge of the deck. sidewalk or drivewav and where a auardrail is not reauired other sections of this code, and not over any basement or story below and are not part of an accessible route. Page 4 of 12 2012 proposed code change- 0 A-GGA-FdA-AGP- VA.h this nhapter. 0 foe has boon paid is eiithdro,nin n elerl hefere aRy plan FWAGWORg 06 GIGRe B. The :2006 International Residential Code. Page 5 of 12 2012 proposed code change- 0 errlonne Vniifh this nhapter. 0 foe has boon paid is eiithdrayin a elerl before aRY plan FeVieWiRg 06 rlene .91. Replace Table R301.2(1), Climatic and Geographic Design Criteria, with the following: Ground Snow Wind Speed Seismic Design SUBJECT TO DAMAGE FROM Winter Design Ice Barrier Underlayment Flood Hazards Air Freezing Mean Annual Weathering Frost Termites Decay Load* (Gust) Category line Temp Required Index Temp depth Page 6 of 12 2012 proposed code change- Ground Snow Wind Speed Seismic Design SUBJECT TO DAMAGE FROM Winter Design Ice Barrier Underlayment Flood Hazards Air Freezing Mean Annual Weathering Frost Termites Decay Load* (Gust) Category line Temp Required Index Temp depth 39 85 C Severe 24" Slight to None 10 °F Yes X086 1232 47.2 °F Ibs /ftz mph Moderate to 42010 slight FIRM *Minimum roof snow load: 30 Ibs /ftz 42. Add a subsection to Section R310, Emergency escape and rescue openings, as follows: R310.6 Replacement of emergency escape and rescue openings except for replacement of glazing only in such windows shall be of the size required by this section. 53. Amend Section R324, Flood- resistant construction, as follows: a. Modify R324.1, General, to add municipal code reference and read as follows: All development in whole or in part within a designated floodplain shall comply with SVMC Chapter 21.30 CMG and be designed and constructed in accordance with the provisions contained in this section. b. Add a sentence to subsection R324.1.3, Establishing the design flood elevation, such that the section reads as follows: The design flood elevation is equal to base flood elevation plus one (1) foot. The design flood elevation shall be used to define areas prone to flooding, and shall describe, at a minimum, the base flood elevation at the depth of peak elevation of flooding (including wave height) which has a 1 percent (100 -year flood) or greater chance of being equaled or exceeded in any given year. c. Delete item 1 in subsection R324.2.1, Elevation requirements, and replace with a new item 1 to read as follows: 1. Buildings and structures shall have the lowest floors elevated to or above base flood elevation plus one foot. d. Delete item 3 in subsection R324.2.1, Elevation requirements, and replace with a new item 3 to read as follows: 43_21. Basement floors that are below grade on all sides shall be elevated to or above base flood elevation plus one foot. Page 7 of 12 2012 proposed code change- e. Add a second paragraph to Section R324.3.6, Construction documents, to read as follows: The documents shall include a verification of foundation elevation prior to footing inspection approval and a verification of lowest floor elevation to be base flood elevation plus one foot prior to framing inspection approval. C. The X002 International Mechanical Code and the :2006 International Fuel Gas Code. Reserved 0 errlanne VA.h thin nhapter. 0 foe hoc been Paid io uithdFa'em a el@d hefGFe a Plan FeviewiRg 06 dGRe D. The International Fire Code Page 8 of 12 2012 proposed code change- -21. Amend Appendix C to add an exception after the last paragraph in Section C105.1, Hydrant spacing, as follows: Exception: The fire chief is authorized to reduce the number of required hydrants by up to 50% when the building is equipped with an approved, automatic fire sprinkler system and the fire chief has approved the location of those required fire hydrants. 32. Amend Appendix D, Section D101.1, to read as follows: D101.1 Scope. Fire apparatus access roads shall be in accordance with this appendix and all other applicable requirements of the International Fire Code including the provisions of Section 503 Fire Apparatus Access Roads. €E. The X006 Uniform Plumbing Code. Reserved €F. The X006 2009 International Plumbing Code. Reserved Page 9 of 12 2012 proposed code change- uM■r_ir_sr,U -14M M:,_.: - TWOM an Fr REM G. The X006 International Existing Building Code. Reserved. GH. The :2006 2009 International Property Maintenance Code. 1. Amend Section 202, General definitions, by adding the following definitions: i. Drug properties and structures. Any building, structure and /or associated property, identified by the Chief of Police, wherein or upon which the manufacture, distribution, production or storage of illegal drugs or the precursors to create illegal drugs has taken place in a manner which could endanger the public. ii. Blighted property. A property, dwelling, building, or structure which constitutes blight on the surrounding neighborhood. "Blight on the surrounding neighborhood" is any property, dwelling, building, or structure that meets any two of the following factors: Page 10 of 12 2012 proposed code change- 1. A dwelling, building, or structure exists on the property that has not been lawfully occupied for a period of one year or more; 2. The property, dwelling, building, or structure constitutes a threat to the public health, safety, or welfare as determined by the executive authority of the City or designee; 3. The property, dwelling, building, or structure is or has been associated with illegal drug activity during the previous twelve months. 2. Amend Section 202, General definitions, by deleting the following definitions: a. Garbage; b. Housekeeping unit; c. Inoperable motor vehicle. 3. Amend Section 108, Unsafe structures and equipment, as follows: a. Add a new subsection 108.6, Drug properties and structures, to read as follows: Drug properties and /or structures are declared to be unsafe properties or structures and are a classification of property subject to the special procedures set forth in Section 108.6. The Building Official is authorized to abate such unsafe buildings, structures, and /or associated properties in accordance with the procedures set forth in this code and Washington statute, RCW 64.44.010, with the following additional actions: 1. Due to public safety hazard in drug production facilities, all public and private utilities shall be disconnected. 2. Building(s) and structures shall be inspected to determine compliance with all City ordinances and codes. 3. Building(s) and any entry gates to the property shall be secured against entry in the manner set forth in this code; 4. Reconnection of utilities or occupancy of the building(s), structures or property shall not be allowed until all violations have been addressed, all dangerous conditions abated and a notice of release for re- occupancy has been received from the health department and sheriffs office. 5. If dangerous conditions cannot be abated, occupancy shall be prohibited and the structure and /or property may be subject to condemnation pursuant to RCW 35.80A.010, Condemnation of blighted property. Page 11 of 12 2012 proposed code change- b. Add a new subsection 108.7, Blighted properties, to read as follows: In conformance with RCW 35.80A.010, the City may acquire by condemnation, in accordance with the notice requirements and other procedures for condemnation provided in Title 8 RCW, any property, dwelling, building, or structure which constitutes a blight on the surrounding neighborhood. Prior to such condemnation, the City Council shall adopt a resolution declaring that the acquisition of the real property described therein is necessary to eliminate neighborhood blight. Condemnation of property, dwellings, buildings, and structures for the purposes described in this chapter is declared to be for a public use. 4. Replace the code reference, International Plumbing Code, in Section 505.1, General, with the following: The State adoption of the Uniform Plumbing Code. 5. Delete the text of Section 602.2, Residential occupancies, and replace with the following: Dwellings shall be provided with heating facilities capable of maintaining a room temperature of 68° F (20° C) in all habitable rooms, bathrooms, and toilet rooms. Cooking appliances shall not be used to provide space heating to meet the requirements of this section. 6. Delete the text of Section 602.3, Heat supply, and replace with the following: Every owner and operator of any building who rents, leases or lets one or more dwelling units or sleeping units on terms, either expressed or implied, to supply heat to occupants thereof shall provide heat to maintain a temperature of 68° F (20° C) in all habitable rooms, bathrooms, and toilet rooms. 7. Replace paragraph one of Section 602.4, Occupiable work spaces, with the following: Indoor occupiable work spaces shall be supplied with heat to maintain a temperature of 65° F (18° C) during the period the spaces are occupied. 8. Replace the code reference, ICC Electrical Code, in Section 604.2, Service, with the following: Jhe State adoption of the NEC. (Ord. 07 -010 § 1, 2007). Page 12 of 12 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 1, 2012 Department Director Approval: Item: Check all that apply: ❑ Consent ❑ Old business ❑ New business ❑ Public Hearing ❑ Information ® Admin. Report ❑ Pending Legislation AGENDA ITEM TITLE: Group Housing Presentation GOVERNING LEGISLATION: SVMC PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: Council requested information on group housing regulations. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A BUDGET /FINANCIAL IMPACTS: N/A STAFF CONTACT: Scott Kuhta, AICP, Planning Manager Attachment: Staff Memorandum Spokan�� jUalley Memorandum 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhatt@spokanevalley.org To: Mike Jackson, City Manager; City Council From: Scott Kuhta, Planning Manager CC: John Hohman, CD Director Date: May 1, 2012 Re: Group Housing Regulations Council requested information concerning zoning regulations for the various types of group housing. Attached to this memorandum is a summary of group housing types as defined in SVMC, Appendix A, Definitions, and a spreadsheet extracted from SVMC 19.120, Permitted Used Matrix, showing where certain types of group housing are permitted, not permitted, or require a conditional use permit. Family Defined When discussing Group Housing, it is helpful to understand how "family" is defined in the SVMC and the protections enacted by both State and Federal Fair Housing laws. A "family" is defined in the SVMC as follows: Family: An individual or two or more persons related by blood, marriage, or adoption, or a group of not more than five persons, excluding dependents, who are not related by blood, marriage or adoption, living together as a single housekeeping unit. Federal and State Fair Housing laws prohibit local jurisdictions from enacting zoning laws that treats a residential structures occupied by persons with handicaps differently than similar residential structures occupied by a family or unrelated individuals. Handicaps may be physical or mental but do not include individuals currently using drugs or sex offenders. Further, State law mandates that "adult family homes" be considered a residential use of property for zoning purposes and must be permitted in all areas zoned for residential or commercial purposes, including areas zoned for single - family dwellings. Adult family homes are licensed facilities where persons receive special care, room and board, not exceeding 6 adults not related by blood or marriage. Summary of Group Housing Types Assisted living facility: A residential facility that provides routine protective oversight or assistance for independent living to mentally and physically limited persons in a residential setting. Services include, but are not limited to, transportation, food service, pharmacy and limited nursing services. An assisted living center may be included as a part of a nursing home or convalescent center complex. Community residential facility: A dwelling licensed, certified or authorized by state authorities as a residence for children or adults with physical or developmental disabilities in need of supervision, support or assistance. Convalescent home /nursing home: A residential facility licensed by the state or county to provide long -term special care and supervision to convalescents, invalids, and /or aged persons, but where no persons are kept who suffer from mental sickness or disease or physical disorder or ailment which is normally treated within sanitariums or hospitals. Special care in such a facility includes, but is not limited to, nursing, feeding, recreation, boarding and other personal services. Detention and post- detention facilities: See "Essential public facility." Dormitory: See "Dwelling, congregate." Dwelling, congregate: A residential facility under joint occupancy and single management arranged or used for lodging of unrelated individuals, with or without meals, including boarding or rooming houses, dormitories, fraternities and sororities, convents and monasteries, and convalescent care facilities. Essential public facility: Facilities which are typically difficult to site, such as airports, state education facilities, state or regional transportation facilities, state and local correctional facilities, solid waste handling, in- patient facilities including substance abuse, mental health, and secure community transition facilities. Family home, adult: A licensed residential home in which a person or persons provide personal care, special care, room, and board to two, but not more than six, adults who are not related by blood or marriage to the person or persons providing the services. Group living: Living facilities for groups of unrelated individuals that include at least one person residing on the site who is responsible for supervising, managing, monitoring and /or providing care, training or treatment of residents characterized by shared facilities for eating, hygiene and /or recreation. Excludes detention and post- detention facilities. See also "Dwelling, congregate." Halfway house: See "Essential public facility," "Detention and post- detention facilities." Transitional housing: Congregate living facilities for temporarily displaced individuals and families with an on -site resident manager including, but not limited to, homeless and protective shelters. Detention and post- detention facilities, hospital, psychiatric and /or substance abuse and secure community transition facilities are not transitional housing. Schedule of Mixed Corridor I -1 I -2 R- R- R- R- MF- MF- Permitted Uses Use Mixed City Garden Neighborhood Community Regional Parks/Open Reference NAICS Office Light Heavy 1 2 3 4 1 2 Center Office Commercial Commercial Commercial Space Conditions Appendix 19 -A Center Use Ind. Ind. Assisted living P P P 623312 P P P P facility Community residential P P P 6232 facility (6 or less residents) Community residential facility (greater P P P 6232 than 6 residents, no more than 25) Convalescent P P P 623 home, nursing P home Dwelling, P P 7213 P P P P congregate Chapter Essential public R R R R R R 92 R R R R R R 19.90 facilities SVMC Family home, P P P P P P 814 P P P P adult Transitional C 7213 housing CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 1, 2012 Department Director Approval: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE: 2012 Federal Bridge Program Call for Projects GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Adoption of the 2012 -2017 Six Year TIP on June 28, 2011; Adoption of 2012 Budget on November 15, 2011. BACKGROUND: The Washington State Department of Transportation ( WSDOT) issued a 2012 Call for Bridge Projects for the Federal Highways Bridge Program (HBP). WSDOT anticipates the availability of approximately $40 -$70 million of HBP funds to be available for local agency bridge projects. Project applications are due Friday, May 4t", 2012. Staff has been coordinating with Neil Carroll, Spokane County Bridge Engineer, to identify if Spokane Valley has any bridges that have maintenance needs that could benefit from this call for projects. Mr. Carroll and his staff inspect and rate the condition of all of Spokane Valley's bridges through an Engineering Services contract with Spokane County. After a thorough review and coordination with WSDOT Bridge Program staff, one bridge project has been recently identified that meets the current rehabilitation criteria; the resurfacing of the Sullivan Road Bridge ( #4507) over the Union Pacific Railroad. (See Bridge Program Grant Criteria below.) Bridge #4507 (Sullivan Rd (southbound over the UPRR) has a sufficiency rating of 68.98, is rated as Structurally Deficient, and 24% of the deck area (which was overlaid back in 1983) is delaminating. This bridge was constructed in 1967 and has reached a point where continuing rehabilitation is necessary. The city recently completed repairs to the expansion joints on this bridge, but attention is needed on the bridge surface due to its current condition and high traffic and truck volumes. This resurfacing project is part of the Sullivan Road Corridor Project, which includes the Sullivan W Bridge Replacement Project, and has been identified by SRTC as a regionally significant project. Since bridges are required to be inspected under a state -wide program (independent of city /county road condition surveys), bridge maintenance projects like this are not included in the city's recently adopted Pavement Management Program. Also, for all practical purposes the term "rehabilitation" as used in this grant process is similar in definition to our own "preservation" criteria. OPTIONS: 1) Consensus to move ahead with a grant application for federal funding to resurface the bridge deck, 2) Consensus not to move ahead with a grant application and pay 100% of the resurfacing with city funds, or 3) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Consensus to submit a grant application for the resurfacing of the Sullivan Road Bridge #4507. BUDGET /FINANCIAL IMPACTS: The estimated cost for this resurfacing project is $250,000. Bridge Program funds cover 80% of project cost. The city's 20% match ($50,000) would be paid from the Street Fund #101, which currently has $200,000 budgeted in 2012 for Bridge /Street Maintenance. STAFF CONTACT: Steve M. Worley, PE — Senior Capital Projects Engineer ATTACHMENTS: None. Vicinity Map t. 4L BRIDGE PROGRAM GRANT CRITERIA The purpose of the Federal Highway Bridge Program is to improve the condition of bridges through replacement, rehabilitation, and preventative maintenance. Preventative maintenance is defined as steel bridge painting, scour mitigation, seismic retrofit, and deck /joint repair. More specifically, the criteria are further defined as follows: • Only structurally deficient bridges with a sufficiency rating of less than 40 are eligible to apply for replacement funding. • Only structurally deficient bridges with a sufficiency rating of less than 80 are eligible to apply for rehabilitation funding. • Preventative Maintenance projects are allowed in the following three categories; • Bridge painting: Only structures that have greater than two percent of total paint area in a condition state 3 are eligible for funding. • Scour mitigation projects will be evaluated based on the submitted documentation: Priority will be given to bridges that are scour critical. • Seismic retrofits will be evaluated based on the submitted documentation: Priority will be given to projects in higher risk seismic zones. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 1, 2012 Department Director Approval ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE : Justice Assistance Grant 2012 GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: The City of Spokane Valley has been allocated $24,328 as part of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program for the 2012 annual award. These funds are designed to support all components of the criminal justice system. Spokane Valley staff has relied on recommendations of the Spokane Valley Police Chief to identify proposed projects to be funded with the grant. The identified expenditures are as follows. 1) Mobile Data Computers (4) $23,381 2) Office Chairs $ 947 OPTIONS: Council consensus for staff to move forward to pursue the JAG Grant, with or without amendments to the application. RECOMMENDED ACTION OR MOTION: N/A (Motion Consideration on May 8) BUDGET /FINANCIAL IMPACTS: $24,328 in grants funds, no match required. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: Memorandum, JAG Allocation, JAG Solicitation, Program Narrative, Review Narrative, Budget Worksheet, Budget Narrative, Standard Assurances, Certifications "*0 1- �1_ j 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhatt@spokanevalley.org Memorandum To: Mike Jackson, City Manager Mayor and Members of Council From: Morgan Koudelka, Senior Administrative Analyst Date: April 24, 2012 Re: 2012 Justice Assistance Grant (JAG) Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2012 Application Deadline: May 14, 2012. City of Spokane Valley Eligible Amount: $24,328 Match Required: None Award Period: Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total grant period of 4 years. Summary: The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG - funded projects may address crime through the provision of services directly to individuals and /or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Purpose Areas: JAG funds may be used for state and local initiatives, technical assistance, strategic planning, research and evaluation, data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systems that will improve or enhance such areas as: Law enforcement programs. Prosecution and court programs. Prevention and education programs. Corrections and community corrections programs. City of Spokane Valley — JAG Grant 2012 April 24, 2012 Page 2 of 3 Drug treatment and enforcement programs. Planning, evaluation, and technology improvement programs. Crime victim and witness programs (other than compensation). JAG funds may also be used to address key statutory requirements that may not be otherwise funded, including requirements from the state and federal level, such as addressing limited English proficiency requirements and other similar mandates. Priorities Identified by the Department of Justice: Indigent Defense Criminal Justice Planning Evidence -Based Programs Recidivism Reduction and Community Corrections Officer Safety and Wellness Responsibilities: The Chief Executive Officer (CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF -425) and performance metrics reports and annual programmatic reports; and providing ongoing oversight and assistance to any sub recipients of the funds. City of Spokane Valley Expenditures: 1) $23,381.32 — Mobile Data Computers (4) 2) $946.68 — Office Chairs Administrative Funds: A unit of local government may use up to 10 percent of the award, plus any interest accrued, for costs associated with administering JAG funds. Tentative Timeline: April 24: Information item presented to Council with details of award May 1: Administrative Report to Council identifying proposed expenditures May 8: Motion Consideration by Council, authorizing City Manager to apply for JAG grant May 9: Apply for grant (with Council approval). Prohibited Uses: No JAG funds may be expended outside of JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: City of Spokane Valley — JAG Grant 2012 April 24, 2012 Page 3 of 3 • Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding police helicopters). • Luxury items. • Real estate. • Construction projects (other than penal or correctional institutions). • Any similar matters. Non - Supplanting: Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonfederal funds that have been appropriated for the same purpose. Supplanting is prohibited under JAG. Reporting Requirements: Once an award is accepted, award recipients must submit quarterly financial status (SF -425) and annual performance reports through GMS (https: / /grants.omp.usdom.gov). To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 (GPRA), P.L. 103 -62, applicants who receive funding under this solicitation must provide data that measures the results of their work. Additionally, applicants must discuss in their application their methods for collecting data for performance measures. Please refer to "What An Application Must Include" (below), for additional information on applicant responsibilities for collecting and reporting data. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) web site: www.biaperformancetools.org. 2012 WASHINGTON JAG ALLOCATIONS Listed below are all jurisdictions in the state that are eligible for FY 2012 JAG funding, as determined by the JAG formula. If your jurisdiction is listed with another city or county government in a shaded area, you are in a funding disparity. In this case, the units of local government must develop a Memorandum of Understanding (MOU) and apply for an award with a single, joint application. Finding your jurisdiction:(1) Disparate jurisdictions are listed in shaded groups below, in alphabetic order by county.(2) Eligible individual allocations are listed alphabetically below the shaded, disparate groupings. Counties that have an asterisk ( *) under the "Eligible Individual Allocation" column did not submit the level of violent crime data to qualify for a direct award from BJA, but are in the disparate grouping indicated by the shaded area. The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving funds and must be a signatory on the required Memorandum of Understanding (MOU). A sample MOU is provided online at: https: / /www.bma.gov /Funding /JAGMOU.Pdf. Disparate jurisdictions do not need to abide by the listed individual allocations, which are provided for information only. Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and for documenting individual allocations in the MOU. For additional details regarding the JAG formula and award calculation process, with examples, please refer to the updated JAG Technical report: https: / /www.bma.gov /Publications /JAGTechRpt.pdf. For JAG Frequently Asked Questions, please refer to BJA's JAG webpage: https: / /www.bia.aov /Funding /JAGFAQ.i3df. Government Eligible Eligible State Jurisdiction Name Type Individual Joint Allocation Allocation WA BENTON COUNTY County WA KENNEWICK CITY Municipal $24,954 $24,954 WA CLARK COUNTY County $27,491 WA VANCOUVER CITY Municipal $67,146 $94,637 WA COWLITZ COUNTY County WA LONGVIEW CITY Municipal $13,902 $13,902 WA FRANKLIN COUNTY County WA PASCO CITY Municipal $19,706 $19,706 WA KING COUNTY County $55,329 WA AUBURN CITY Municipal $27,248 WA BELLEVUE CITY Municipal $16,265 WA KENT CITY Municipal $53,904 WA RENTON CITY Municipal $31,383 WA SEATTLE CITY Municipal $376,150 WA TUKWILA CITY Municipal $17,343 WA SEATAC CITY Municipal $14,319 WA FEDERAL WAY CITY Municipal $35,345 WA BURIEN CITY Municipal $20,331 WA SHORELINE CITY Municipal $10,322 WA DES MOINES CITY Municipal $10,843 $668,782 WA PIERCE COUNTY County $120,738 WA TACOMA CITY Municipal $196,572 $317,310 WA SPOKANE COUNTY County $20,610 WA SPOKANE CITY Municipal $135,265 $155,875 WA WALLA WALLA COUNTY County WA WALLA WALLA CITY Municipal $12,546 $12,546 WA WHATCOM COUNTY County $13,103 WA BELLINGHAM CITY Municipal $22,069 $35,172 WA YAKIMA COUNTY County $13,381 WA YAKIMA CITY Municipal $41,636 $55,017 WA BREMERTON CITY Municipal $28,534 WA EVERETT CITY Municipal $60,091 WA KITSAP COUNTY County $68,953 WA LAKEWOOD CITY Municipal $55,503 WA LYNNWOOD CITY Municipal $11,712 WA MARYSVILLE CITY Municipal $10,218 WA MASON COUNTY County $13,242 WA OLYMPIA CITY Municipal $14,632 WA PUYALLUP CITY Municipal $14,666 WA SKAGIT COUNTY County $10,148 WA SNOHOMISH COUNTY County $54,773 WA SPOKANE VALLEY CITY Municipal $24,328 WA THURSTON COUNTY County $33,469 WA UNIVERSITY PLACE CITY Municipal $10,774 Local total $1,808,944 d State award $3,593,645 Grand total for Washington $5,402,589 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance OMB No. 1121 -0329 r The U.S. Department of Justice (DOJ), Office of Justice Programs' (OJP) Bureau of Justice Assistance (BJA) is pleased to announce that it is seeking applications for funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2012 Local Solicitation Eligibility Applicants are limited to units of local government appearing on the FY 2012 JAG Allocations List. To view this list, go to www.boa.gov/ programs /mag /12magallocations.html. For JAG program purposes, a unit of local government is: a town, township, village, parish, city, county, borough, or other general purpose political subdivision of a state; or, it may also be a federally recognized Indian tribe that performs law enforcement functions (as determined by the Secretary of the Interior). Otherwise a unit of local government may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes. In Louisiana, a unit of local government means a district attorney or parish sheriff. In the District of Columbia or any United States Trust Territory, a unit of local government is any agency of the District of Columbia or federal government performing law enforcement functions for the District of Columbia or Trust Territories of the United States. Deadline Applicants must register in OJP's Grants Management Systen (GMS) prior to submitting application for this funding opportunity. Select the "Apply Online" button associated with the solicitation title. (See "How To Apply," page 14.) All registrations and applications are due by 8:00 p.m. eastern time on May 14, 2012. (See "Deadlines: Registration and Application," page 4.) Contact Information For technical assistance with submitting the application, contact the Grants Management System Support Hotline at 1- 888 - 549 -9901, option 3, or via e -mail to GMS.HelpDeska-usdoi.gov. Note: The GMS Support Hotline hours of operation are Monday— Friday from 6:00 a.m. to 12 midnight eastern time, except federal holidays. For assistance with any other requirement of this solicitation, contact the BJA Justice Information Center at 1- 877 - 927 -5657, via e -mail to JIC()telesishg.com, or by live web chat. The BJA Justice Information Center hours of operation are 8:30 a.m. to 5:00 p.m. eastern time, and 8:30 a.m. to 8:00 p.m. eastern time, Monday through Friday, on the solicitation close date. Funding opportunity number assigned to announcement: BJA- 2012 -3256 Release date: March 28, 2012 BJA- 2012 -3256 OMB No. 1121 -0329 2 Approval Expires 02/28/2013 CONTENTS Overview 4 Deadlines: Registration and Application 4 Eligibility 4 JAG Program— Specific Information 4 Updated Requirements 8 Reporting Requirements 10 Performance Measures 10 Notice of Post -Award FFATA Reporting Requirement 11 Priorities 11 How To Apply 14 What an Application Should Include 16 Information to Complete the Application for Federal Assistance (SF -424) (Required) Program Narrative (Required) Budget and Budget Narrative (Required) Review Narrative (Required) Abstract with Project Identifiers (Required) Tribal Authorizing Resolution (if applicable) Additional Attachments (if applicable) Other Standard Forms Review Process 18 Additional Requirements 18 Provide Feedback to OJP on This Solicitation 20 Application Checklist 21 BJA- 2012 -3256 OMB No. 1121 -0329 3 Approval Expires 02/28/2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation CFDA #16.738 Overview The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG - funded projects may address crime through the provision of services directly to individuals and /or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Deadlines: Registration and Application Applicants must register in GMS prior to submitting an application for this funding opportunity. The deadline to register in GMS is 8:00 p.m. eastern time on May 14, 2012, and the deadline to apply for funding under this announcement is 8:00 p.m. eastern time on May 14, 2012. See the "How To Apply" section on page 14 for more details. Eligibility Refer to the cover page of this solicitation for eligibility under this program. JAG Program— Specific Information Formula Once each fiscal year's overall JAG Program funding level is determined, BJA partners with the Bureau of Justice Statistics (BJS) to begin a four -step grant award calculation process which consists of: 1. Computing an initial JAG allocation for each state and territory, based on their share of violent crime and population (weighted equally). 2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation is less than the minimum ( "de minimus ") award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state or territory is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on their share of violent crime and population. 3. Dividing each state's final award amount (except for the territories and District of Columbia) between state and local governments at a rate of 60 and 40 percent, respectively. BJA- 2012 -3256 OMB No. 1121 -0329 4 Approval Expires 02/28/2013 4. Determining local unit of government award allocations, which are based on their proportion of the state's three -year violent crime average. If a local eligible award amount is less than $10,000, the funds are returned to the state to be awarded to these local units of government through the state agency. If the eligible award amount is $10,000 or more, then the local government is eligible to apply for a JAG award directly from BJA. Award Amount Eligible award amounts under JAG are posted annually to BJA's JAG web page: www.boa.gov /ProgramDetails.aspx ?Program ID =59. All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law. Purpose Areas JAG funds may be used for state and local initiatives, technical assistance, strategic planning, research and evaluation, data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systems that will improve or enhance such areas as: • Law enforcement programs. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). JAG funds may also be used to address key statutory requirements that may not be otherwise funded, including requirements from the state and federal level, such as addressing limited English proficiency requirements and other similar mandates. Responsibilities The Chief Executive Officer (CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF -425) and performance metrics reports and annual programmatic reports; and providing ongoing oversight and assistance to any subrecipients of the funds. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total grant period of 4 years. Extensions beyond this period may be made on a case -by -case basis at the discretion of the Director of BJA and must be requested via the Grants Management System (GMS) no less than 30 days prior to the grant end date. BJA- 2012 -3256 OMB No. 1121 -0329 5 Approval Expires 02/28/2013 Administrative Funds A unit of local government may use up to 10 percent of the award, plus any interest accrued, for costs associated with administering JAG funds. Disparate Certification A disparate allocation occurs when a city or municipality is allocated one - and - one -half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crimes. A disparate allocation also occurs when multiple cities or municipalities are collectively allocated four times (400 percent) more than the county, and the county bears more than 50 percent of the collective costs associated with prosecution or incarceration of each municipality's Part 1 violent crimes. * Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which jurisdiction will serve as the applicant /fiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. The signed MOU should be attached to the application. For a sample MOU, go to www.boa.gov /Funding /JAGMOU.pdf. Governing Body Review The applicant agency (fiscal agent in disparate situations) must make the grant application available for review by the governing body (or to the organization designated by the governing body) not fewer than 30 days before the application is submitted to BJA. Public Comment The applicant agency (the fiscal agent in disparate situations) must include a statement that the application was made public and that, to the extent of applicable law or established procedure, an opportunity to comment was provided to citizens and to neighborhood or community -based organizations. Supplanting Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonfederal funds that have been appropriated for the same purpose. Supplanting is prohibited under JAG. See BJA's JAG web page and the updated JAG FAQs for examples of supplanting. BJA- 2012 -3256 OMB No. 1121 -0329 6 Approval Expires 02/28/2013 Trust Fund Award recipients may draw down JAG funds in advance. To do so, a trust fund must be established in which to deposit the funds. The trust fund may or may not be an interest - bearing account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit funds. This trust fund requirement only applies to direct JAG award recipients as well as subrecipients that are not on a reimbursement basis. Match Requirement While match is not required with the JAG Program, match is as an effective strategy for states and units of local government to expand justice funds and build buy -in for local criminal justice initiatives. If an applicant proposes a voluntary match amount, the match amount incorporated into the OJP- approved budget becomes mandatory and subject to audit. Prohibited Uses No JAG funds may be expended outside of JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies* that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: • * *Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding police helicopters). • Luxury items. • Real estate. • Construction projects (other than penal or correctional institutions) • Any similar matters. *For information related to requesting a waiver to use funds for any prohibited item, refer to the updated JAG FAQs on BJA's JAG web page. * *Police cruisers may include a police pursuit vehicle (PPV) or system support vehicle (SSV). Examples include sedans and sport utility vehicles (SUVs). Budget Information Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, federal funds may not be used to pay total cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. The 2012 salary table for SES employees is available at www. opm .gov /oca /12tables /indexSES.asp. Note: A recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non - federal funds. (Any such additional compensation will not be considered matching funds where match requirements apply.) BJA- 2012 -3256 OMB No. 1121 -0329 7 Approval Expires 02/28/2013 The limitation on compensation rates allowable under an award may be waived on an individual basis at the discretion of the Assistant Attorney General (AAG) for OJP. An applicant requesting a waiver should include a detailed justification in the budget narrative of its application. Unless the applicant submits a waiver request and justification with the application, the applicant should anticipate that OJP will request the applicant to adjust and resubmit its budget. The justification should include the particular qualifications and expertise of the individual, the uniqueness of the service being provided, the individual's specific knowledge of the program or project being undertaken with award funds, and a statement explaining that the individual's salary is commensurate with the regular and customary rate for an individual with his /her qualifications and expertise, and for the work to be done. Minimization of Conference Costs No OJP funding can be used to purchase food and /or beverages for any meeting, conference, training, or other event. Exceptions to this restriction may be made only in cases where such sustenance is not otherwise available (i.e., extremely remote areas), or where a special presentation at a conference requires a plenary address where there is no other time for sustenance to be obtained. Such an exception would require prior approval from the BJA Director. This restriction does not apply to water provided at no cost, but does apply to any and all other refreshments, regardless of the size or nature of the meeting. Additionally, this restriction does not impact direct payment of per diem amounts to individuals in a travel status under your organization's travel policy. Updated Department of Justice and OJP guidance on conference planning, minimization of costs, and conference cost reporting will be forthcoming and will be accessible on the OJP web site at www.omp.usdoo.gov /funding /funding.htm. Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits by individuals with limited English proficiency may be allowable costs. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services where appropriate. For additional information, see the "Civil Rights Compliance" section of the OJP "Other Requirements for OJP Applications" web page (www.omp.usdoo.gov /funding /other reguirements.htm). Updated Requirements Bulletproof Vest Certification Bulletproof vests can be funded through two BJA- administered programs: the JAG Program and the Bulletproof Vest Partnership (BVP) Program. • BVP is a program designed to provide a critical resource to state and local law enforcement through the purchase of ballistic- resistant and stab - resistant body armor. A jurisdiction is able to request up to 50 percent of the cost of a vest with BVP funds. For more information on the BVP Program, including eligibility and application, refer to the BVP web page. BJA- 2012 -3256 OMB No. 1121 -0329 8 Approval Expires 02/28/2013 • JAG funds may also be used to purchase vests for an agency, but they may not be used to pay for that portion of the bulletproof vest (50 percent) that is not covered by BVP funds. Unlike BVP, JAG funds used to purchase vests do not require a 50 percent match. • Bulletproof vests purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards. In addition, bulletproof vests purchased must be American -made. The latest NIJ standard information can be found at: www.nii.aov/ topics /technology /body- armor /safety- initiative.htm. As is the case in BVP, grantees that wish to purchase vests with JAG funds must certify that law enforcement agencies receiving vests have a written "mandatory wear" policy in effect. FAQs related to the mandatory wear policy and certifications can be found at www.boa.gov /Funding /JAGFAQ.pdf This policy must be in place for at least all uniformed officers before any FY 2012 funding can be used by the agency for vests. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. A mandatory wear concept and issues paper and a model policy are available by contacting the BVP Customer Support Center at vests(a)-usdoi.gov or toll free at 1- 877 - 758 -3787. • A copy of the certification related to the mandatory wear can be found at: www.boa.gov /Funding /12JAGBVPCert.pdf. Interoperable Communications Guidance Grantees (including subgrantees) that are using FY 2012 JAG Program funds to support emergency communications activities must comply with the FY2012 SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice - over - internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance can be found at www.safecomprogram.gov. Grantees interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The recipient shall also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full -time Statewide Interoperability Coordinator (SWIC) in the state of the project. As the central coordination point for their state's interoperability effort, the SWIC plays a critical role, and can serve as a valuable resource. SWICs are responsible for the implementation of the SCIP through coordination and collaboration with the emergency response community. The U.S. Department of Homeland Security Office of Emergency Communications maintains a list of SWICs for each of the 56 states and territories. Contact OEC(a)hg.dhs.gov if you are not familiar with your state or territory's SWIC. If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure BJA- 2012 -3256 OMB No. 1121 -0329 9 Approval Expires 02/28/2013 coordination. Grantees (and sub - grantees) must provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to their assigned BJA State Policy Advisor once items are procured during any periodic programmatic progress reports. DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other non - governmental DNA database without prior express written approval from BJA. For more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at ncirs.gov /pdffiles1 /nii /s1000989.pdf Reporting Requirements Once an award is accepted, award recipients must submit quarterly financial status (SF -425) and annual programmatic reports through GMS, quarterly performance metrics reports (see Performance Measures section below) through BJA's Performance Measurement Tool (PMT), and Federal Funding Accountability and Transparency Act ( FFATA) reports through the FFATA Sub -award Reporting System (FSRS) as necessary (see FFATA section below). Performance Measures To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 (GPRA), P.L. 103 -62, and the GPRA Modernization Act of 2010, Public Law 111 -352, applicants who receive funding under this solicitation must provide data that measures the results of their work. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) web site: www.biaperformancetools.org. The performance measure can be found at: www.biaperformancetools.org /help /ARRAJAGandJAGCombinedl ndicatorGrid.pdf. All JAG recipients should be aware that BJA is currently making changes to the JAG performance reporting processes, including measures. While state administering agencies are playing a role in the process, recipients are advised that the reporting requirements noted above may be subject to modification through this process. Submission of performance measures data is not required for the application. Instead, applicants should discuss in their application their proposed methods for collecting data for performance measures. Refer to the section "What an Application Should Include" on page 16 for additional information. Note on Project Evaluations Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute "research" for purposes of applicable DOJ human subjects protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP's performance measure data reporting requirements likely do BJA- 2012 -3256 OMB No. 1121 -0329 10 Approval Expires 02/28/2013 not constitute "research." Applicants should provide sufficient information for OJP to determine whether the particular project they propose would either intentionally or unintentionally collect and /or use information in such a way that it meets the DOJ regulatory definition of research. Research, for the purposes of human subjects protections for OJP- funded programs, is defined as, "a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge." 28 C.F.R. § 46.102(d). For additional information on determining whether a proposed activity would constitute research, see the decision tree to assist applicants on the "Research and the Protection of Human Subjects" section of the OJP Other Requirements for OJP Applications" web page (www.omp.usdoo.gov /funding /other reguirements.htm). Applicants whose proposals may involve a research or statistical component also should review the "Confidentiality" section on that web page. Notice of Post -Award FFATA Reporting Requirement Applicants should anticipate that OJP will require all recipients (other than individuals) of awards of $25,000 or more under this solicitation, consistent with the Federal Funding Accountability and Transparency Act of 2006 (FFATA), to report award information on any first -tier subawards totaling $25,000 or more, and, in certain cases, to report information on the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients. Each applicant entity must ensure that it has the necessary processes and systems in place to comply with the reporting requirements should it receive funding. Reports regarding subawards will be made through the FFATA Subaward Reporting System (FSRS), found at www.fsrs.aov. Note also that applicants should anticipate that no subaward of an award made under this solicitation may be made to a subrecipient (other than an individual) unless the potential subrecipient acquires and provides a Data Universal Numbering System (DUNS) number. Priorities BJA recognizes that the downturn in the economy has resulted in significant pressures on state and local criminal justice systems. In these challenging times, shared priorities and leveraged resources can make a significant impact. In light of this, it is important to make SAAs and local JAG recipients aware of several areas of priority that may be of help in maximizing the effectiveness of JAG funding at the state and local level. As an overall framework for success, we encourage both state and local comprehensive justice planning, bringing all of the system stakeholders together — including law enforcement, courts, prosecutors, defenders, corrections officials, and other stakeholders (including victims and victim advocates) —to create a comprehensive and strategic justice plan to ensure coordination and a more effective justice system. In addition to our longstanding and unwavering commitment to keeping violent crime at its lowest level in decades, the following priorities represent key areas where we will be focusing nationally and invite each state and local JAG recipient to join us in addressing these challenges as a part of our JAG partnership. BJA- 2012 -3256 OMB No. 1121 -0329 11 Approval Expires 02/28/2013 Funding Evidence -Based Programs BJA strongly encourages state and local planners to fund programs that are evidence -based and have been proven effective. In the current difficult budgetary climate, it is more critical than ever that JAG dollars are spent on programs with proven effectiveness. Questions often arise about what is meant by evidence -based programs. OJP considers programs and practices to be evidence -based when their effectiveness has been demonstrated by causal evidence (generally obtained through one or more outcome evaluations). Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence - based. In 2011, OJP made an excellent online tool available to criminal justice practitioners and policy makers to identify evidence based programs that are effective or promising. CrimeSolutions.gov is the OJP online resource about what works in criminal justice, juvenile justice, and crime victim services. Using certified expert reviewers, CrimeSolutions.gov provides detailed information and evidence ratings of programs that may fall within the JAG purpose areas. Launched in June 2011, CrimeSoultions.gov features multiple, user - friendly search options; easy to read program profiles and evaluation summaries from over three decades of research; and recognizable evidence ratings by certified reviewers with research and subject area expertise . CrimeSolutions.gov is intended to increase the use of evidence -based programs in criminal justice, juvenile justice and victim services settings; inform practitioners and policy makers about what works using the best available evidence; and help state and local jurisdictions address crime effectively and efficiently. BJA urges SAAs and local jurisdictions to use information available in CrimeSolutions.gov in making funding decisions. Criminal Justice Planning Jurisdictions are strongly encouraged to use JAG funding to support their existing strategic plan. If such a plan does not now exist, jurisdictions are encouraged to develop and undertake a strategic planning process, using a community engagement model, in order to guide spending under this and future fiscal year allocations. Training and technical assistance (TTA) is available from BJA's TTA providers to assist localities with the development of their strategic planning process and their plan to fund evidence -based projects. To ensure that the impact of Byrne JAG funding decisions is considered across the entire criminal justice system, we are redoubling our efforts to encourage state and local jurisdictions to bring all system stakeholders together in the strategic planning process. Our recommended guidelines are that at a minimum, the strategic planning process includes law enforcement, courts, prosecutors, indigent defense providers, victim advocates, and corrections and community corrections officials. BJA will continue to provide valuable technical assistance in 2012 through the National Criminal Justice Association (NCJA) for comprehensive criminal justice planning that includes bringing all criminal justice stakeholders to the table to develop innovative strategies to improve the fair administration of justice. For more information, see the National Center for Justice Planning web site. BJA- 2012 -3256 OMB No. 1121 -0329 12 Approval Expires 02/28/2013 Recidivism Reduction and Community Corrections In this time of fiscal austerity and smaller state and local budgets, reducing the overall costs of incarceration in a manner that promotes public safety is a paramount goal. Effective community supervision coupled with evidence -based program interventions can result in significant reductions in recidivism. A priority funding area is the implementation of effective pre -trial services programs and innovative programs and approaches in probation and parole supervision that improve services to offenders and increase collaborative efforts among community supervision agencies with law enforcement and the courts. This includes development and implementation of strategies for the identification, supervision, and treatment of medium- to high -risk offenders that demonstrate the integration, use, and efficacy of evidenced -based practices and principles in the improvement of the delivery of probation and /or parole supervision strategies and practices. Indigent Defense Another key priority area is ensuring that justice is truly done in the criminal justice system is support for indigent defense. BJA continues to encourage states and SAAs to use JAG funds to support the vital needs of the indigent defense community. Attorney General Holder has consistently stressed that the crisis in indigent defense reform is a serious concern which must be addressed if true justice is to be achieved in our nation. In 2002, the American Bar Association (ABA) published Ten Principles of a Public Defense Delivery System which represent fundamental building blocks for implementing quality legal representation for indigent defendants. (See ABA Ten Principles.) Evidence -Based "Smart Policing" Programs As a result of the current fiscal crisis, many police departments are experiencing unprecedented budget cuts, layoffs and reductions in force. These challenges must be met by making wider use of advancements in the law enforcement field in the last several decades which rely on use of data, crime analysis, crime mapping and other analytic tools, cutting edge technology, and research and evaluations regarding effective policing strategies and programs. A useful matrix of evidence -based policing programs and strategies is available through the Center for Evidence -Based Policy at George Mason University and provides valuable information on policing strategies and programs that work. BJA encourages states to use JAG funds to support these "smart policing" strategies, including a focus on real time crime analysis centers (CACs), and effective partnerships with universities and research partners and with non - traditional criminal justice partners. Counterterrorism continues to be the number one priority for the Department of Justice. At the state and local level, high functioning, evidence - based, data driven public safety agencies are a critical component of our nation's "all crimes" strategy. In addition, the JAG Program has long supported effective and collaborative multi - jurisdictional task forces and justice information sharing programs, which continue as a priority in order to maintain our nation's historic reductions in violent crime. Officer Safety and Wellness Law enforcement safety and wellness issues are an important priority for the Department of Justice, have become highly visible as recent trends have shown an increase in law enforcement deaths. According to the National Law Enforcement Officers Memorial Fund, 2011 showed a 16 percent increase in law enforcement fatalities with a 20 percent increase in BJA- 2012 -3256 OMB No. 1121 -0329 13 Approval Expires 02/28/2013 firearms - related fatalities. The Department of Justice is taking a holistic approach to addressing officer safety and wellness by providing training and technical assistance to state and local law enforcement, as well as studying law enforcement injuries. BJA encourages states and local jurisdictions to use JAG funds to support this priority area by providing training —such as paying for tuition and travel expenses related to attending trainings like the VALOR training —as well as providing start -up funding for health and wellness programs to law enforcement agencies. How To Apply Applications are submitted through OJP's Grants Management System (GMS). GMS is a web - based, data - driven computer application that provides cradle to grave support for the application, award, and management of awards at OJP. Applicants must register in GMS for each specific funding opportunity and should begin the process immediately to meet the GMS registration deadline, especially if this is the first time using the system. Complete instructions on how to register and submit an application in GMS can be found at www.omp.usdoo.gov /qmscbt/. If the applicant experiences technical difficulties at any point during this process, e -mail GMS.HeIpDesk(a)usdoi.gov or call 888 - 549 -9901 (option 3), Monday– Friday from 6:00 a.m. to midnight eastern time, except federal holidays. OJP highly recommends that applicants start the registration process as early as possible to prevent delays in submitting an application package by the specified application deadline. All applicants should complete the following steps Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of Management and Budget requires that all applicants (other than individuals) for federal funds include a DUNS number in their application for a new award or renewal of an existing award. A DUNS number is a unique nine -digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, one -time activity. Obtain a DUNS number by calling Dun and Bradstreet at 866- 705 -5711 or by applying online at www.dnb.com. A DUNS number is usually received within 1 -2 business days. 2. Acquire or renew registration with the Central Contractor Registration (CCR) database. OJP requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the CCR database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. Organizations that have previously submitted applications via Grants.gov are already registered with CCR, as it is a requirement for Grants.gov registration. Note, however, that applicants must update or renew their CCR registration annually to maintain an active status. Information about CCR registration procedures can be accessed at ,lvww.ccr.gov. 3. Acquire a GMS username and password. A new user must create a GMS profile by selecting the "First Time User" link under the sign -in box of the GMS home page. For more information on how to register in GMS, go to www.oip.usdoi.gov /qmscbt/. BJA- 2012 -3256 OMB No. 1121 -0329 14 Approval Expires 02/28/2013 4. Verify the CCR registration in GMS. OJP requests that all applicants verify their CCR registration in GMS. Once logged into GMS, click the "CCR Claim" link on the left side of the default screen. Click the submit button to verify the CCR registration. 5. Search for the funding opportunity on GMS. After logging into GMS or completing the GMS profile for username and password, go to the "Funding Opportunities" link on the left side of the page. Select the Bureau of Justice Assistance and the Edward Byrne Memorial Justice Assistance Grant (JAG) Program —Local Solicitation. 6. Register by selecting the "Apply Online" button associated with the solicitation title. The search results from step 5 will display the solicitation title along with the registration and application deadlines for this funding opportunity. Select the "Apply Online" button in the "Action" column to register for this solicitation and create an application in the system. 7. Complete the Disclosure of Lobbying Activities. All applicants must complete this information and submit the form in GMS. An applicant that expends any funds for lobbying activities must provide the detailed information requested on the form, Disclosure of Lobbying Activities, (SF -LLL). An applicant that does not expend any funds for lobbying activities should enter "N /A" in the required highlighted fields. Access the form at www.omp.gov /funding /forms /disclosure.pdf. 8. Submit an application consistent with this solicitation by following the directions in GMS. Once submitted, GMS will display a confirmation screen stating the submission was successful. Important: In some instances, an applicant must wait for GMS approval before submitting an application. Applicants are urged to submit the application at least 72 hours prior to the due date of the application. Note: OJP's Grants Management System (GMS) does not accept executable file types as application attachments. These disallowed file types include, but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," "Ab," ".dbf," "All," ".ini," ".log," ".ora," ".sys," and ".zip." Note: Duplicate Applications If an applicant submits multiple versions of an application, BJA will review the most recent version submitted. Experiencing Unforeseen GMS Technical Issues If an applicant experiences unforeseen GMS technical issues beyond the applicant's control that prevent submission of its application by the deadline, the applicant must contact the BJA Programs Office staff within 24 hours after the deadline and request approval to submit the application. At that time, BJA Programs Office staff will instruct the applicant to submit specific information detailing the technical difficulties. The applicant must e-mail: a description of the technical difficulties, a timeline of submission efforts, the complete grant application, the applicant DUNS number, and GMS Help Desk tracking number(s) received. Note: Requests are not automatically approved by BJA. After the program office reviews all of the information submitted, and contacts the GMS Help Desk to validate the technical issues reported, OJP will contact the applicant to either approve or deny the request to submit a late application. If the technical issues reported cannot be validated, the application will be rejected as untimely. BJA- 2012 -3256 OMB No. 1121 -0329 15 Approval Expires 02/28/2013 The following conditions are not valid reasons to permit late submissions: (1) failure to begin the registration process in sufficient time, (2) failure to follow GMS instructions on how to register and apply as posted on its Web site, (3) failure to follow all of the instructions in the OJP solicitation, and (4) technical issues experienced with the applicant's computer or information technology (IT) environment, including firewalls. Notifications regarding known technical problems with GMS, if any, are posted at the top of the OJP funding web page, www.omp.usdoo.gov /funding /solicitations.htm. What an Application Should Include Applicants should anticipate that failure to submit an application that contains all of the specified elements may negatively affect the review of the application and, should a decision be made to make an award, will result in the inclusion of special conditions that preclude access to or use of award funds pending satisfaction of the conditions. Refer to the BJA Grant Writing and Management Academy and OJP 101 for an overview of what should be included in each application requirement. These trainings can be found at boa.ncors.gov /qwma /index.html and www.omp.gov /grants101 /. OJP strongly recommends use of appropriately descriptive file names (e.g., "Program Narrative," "Budget and Budget Narrative," "Memoranda of Understanding," etc.) for all required attachments. 1. Information to Complete the Application for Federal Assistance (SF -424) The SF -424 is a standard form required for use as a cover sheet for submission of pre - applications, applications, and related information. Grants.gov and GMS take information from the applicant's profile to populate the fields on this form. 2. Program Narrative Applicants must submit a program narrative that generally describes the proposed program activities for the four year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Certified disparate jurisdictions submitting a joint application must specify the funding distribution to each disparate unit of local government and the purposes for which the funds will be used. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 3. Budget and Budget Narrative Applicants must submit a budget and budget narrative outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. This narrative should include a full breakdown of administrative costs, as well as an overview of how funds will be allocated across approved JAG purpose areas. Applicants should utilize the following approved budget categories to label the requested expenditures: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Consultants /Contracts, and an Other BJA- 2012 -3256 OMB No. 1121 -0329 16 Approval Expires 02/28/2013 category. For informational purposes only, a sample budget form may be found at www.omp.usdoo.gov /funding /forms /budget detail.pdf. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 4. Review Narrative Applicants must submit information documenting that the date the JAG application was made available for review to the governing body, or to an organization designated by that governing body, on a date not less than 30 days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens to the extent applicable law or established procedures make such opportunity available. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 5. Abstract Applicants must provide an abstract that includes the applicant's name, title of the project, goals of the project, and a description of the strategies to be used. In addition, above or below the abstract narrative, applicants must identify up to five project identifiers that would be associated with proposed project activities. The list of all identifiers can be found at www.boa.gov/ programs/ iag /iag12 /12JAGIdentifiers.pdf. The abstract should not exceed a half -page, or 400 -500 words. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 6. Tribal Authorizing Resolution (if applicable) If an application is being submitted by either (1) a tribe or tribal organization or (2) a third party proposing to provide direct services or assistance to residents on tribal lands, then a current authorizing resolution of the governing body of the tribal entity or other enactment of the tribal council or comparable governing body authorizing the inclusion of the tribe or tribal organization and its membership should be included with the application. In those instances when an organization or consortium of tribes proposes to apply for a grant on behalf of a tribe or multiple specific tribes, then the application should include a resolution (or comparable legal documentation, as may be applicable) from all tribes that will be included as a part of the services /assistance provided under the grant. A consortium of tribes for which existing consortium bylaws allow action without support from all tribes in the consortium (i.e., without authorizing resolution or other enactment of each tribal governing body) may submit a copy of its consortium bylaws with the application in lieu of tribal resolutions (or comparable legal documentation). If an applicant is unable to obtain and submit with its application a fully- executed (i.e., signed) copy of a tribal resolution or other, comparable legal documentation as may be consistent with the tribe's governance structure, then, at minimum, the applicant should submit an unsigned, draft version of such legal documentation as part of its application BJA- 2012 -3256 OMB No. 1121 -0329 17 Approval Expires 02/28/2013 (except in cases where, with respect to a tribal consortium applicant, consortium bylaws allow action without the support of all consortium member tribes). If selected for funding, use of and access to funds will be contingent on receipt of the fully- executed tribal resolution or other, comparable legal documentation. 7. Additional Attachments (if applicable) Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. The signed MOU must be attached to the application. For a sample MOU, go to www.boa.gov /Funding /JAGMOU.pdf. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. 8. Other Standard Forms Additional forms that may be required in connection with an award are available on OJP's funding page at www.omp.usdoo.gov /funding /forms.htm. For successful applicants, receipt of funds may be contingent upon submission of all necessary forms. Note in particular the following forms: a. Standard Assurances Applicants must read, certify, and submit this form in GMS prior to the receipt of any award funds. b. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace Requirements Applicants must read, certify and submit in GMS prior to the receipt of any award funds. c. Accounting System and Financial Capability Questionnaire (required for any applicant other than an individual that is a non - governmental entity and that has not received any award from OJP within the past 3 years; this form must be downloaded, completed, and submitted) Review Process OJP is committed to ensuring a fair and open process for awarding grants. BJA reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. Applications for formula awards will be reviewed to ensure statutory requirements have been met. Absent explicit statutory authorization or written delegation of authority to the contrary, all final grant award decisions will be made by the Assistant Attorney General (AAG). BJA- 2012 -3256 OMB No. 1121 -0329 18 Approval Expires 02/28/2013 Additional Requirements Applicants selected for awards must agree to comply with additional legal requirements upon acceptance of an award. OJP strongly encourages applicants to review the information pertaining to these additional requirements prior to submitting your application. Additional information for each requirement can be found at www.omp.usdoo.gov /funding /other reguirements.htm. • Civil Rights Compliance • Faith -Based and Other Community Organizations • Confidentiality • Research and the Protection of Human Subjects • Anti - Lobbying Act • Financial and Government Audit Requirements • National Environmental Policy Act (NEPA) • DOJ Information Technology Standards (if applicable) • Single Point of Contact Review • Nonsupplanting of State or Local Funds • Criminal Penalty for False Statements • Compliance with Office of Justice Programs Financial Guide • Suspension or Termination of Funding • Nonprofit Organizations • For - Profit Organizations • Government Performance and Results Act (GPRA) • Rights in Intellectual Property • Federal Funding Accountability and Transparency Act (FFATA) of 2006 • Awards in excess of $5,000,000 — federal taxes certification requirement • Active CCR Registration BJA- 2012 -3256 OMB No. 1121 -0329 19 Approval Expires 02/28/2013 Provide Feedback to OJP on This Solicitation To assist OJP in improving its application and award processes, we encourage applicants to provide feedback on this solicitation, application submission process, and /or the application review /peer review process. Feedback can be provided to OJ PSolicitation Feed backa- usdoi.gov. BJA- 2012 -3256 OMB No. 1121 -0329 20 Approval Expires 02/28/2013 Application Checklist FY 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation The application checklist has been created to assist in developing an application. Eligibility Requirement: The jurisdiction listed as the legal name on the application corresponds with the eligible jurisdiction listed on BJA's JAG web page The federal amount requested is within the allowable limit of the FY 2012 JAG Allocations List as listed on BJA's JAG web page What an Applications Should Include: Standard 424 Form (see page 16) Program Narrative (see page 16) Budget and Budget Narrative (see page 16) Review Narrative (the date the JAG application was made available to the governing body for review and that it was provided to the public for comment) (see page 17) Abstract (see page 17) Tribal Authorizing Resolution (if applicable) (see page 17) Disclosure of Lobbying Activities (SF -LLL) (see page 15) Additional Attachments (if applicable) (see page 18); Other Standard Forms as applicable (see page 18), including: Accounting System and Financial Capability Questionnaire (if applicable) DUNS Number (see page 14) CCR Registration (see page 14) BJA- 2012 -3256 OMB No. 1121 -0329 21 Approval Expires 02/28/2013 JAG 2012 Program Narrative for City of Spokane Valley, WA. JAG 2012 Grant Proposal The City of Spokane Valley respectfully submits this application for the 2012 Edward Byrne Memorial Justice Assistance Grant (JAG). The City of Spokane Valley will act as fiscal agent for the JAG. This is the Third year the City is eligible to apply as a non - disparate single jurisdiction. The City's Grant Accountant and Senior Analyst will be responsible for grant administration details as they relate to acting as fiscal agent, to include disbursement of funds and collecting and submitting financial and performance measure reports of the JAG funding. Expenditures are tracked through individual budget lines for each federal grant received, which keeps federal funding separate. City of Spokane Valley Projects The Spokane Valley Police Department, on behalf of the City of Spokane Valley, proposes to use their allocation of JAG funds ($24,328) for the grant purpose area of law enforcement programs. This grant funding will be used to purchase four (4) mobile data computers at a cost of $23,381.32; and office chairs at a cost of 946.68. The mobile data computers have wireless connections to dispatch and state and federal criminal databases and GPS mapping software. The computers will enhance the efficiency and effectiveness of officers by allowing them review hot spot crime data, scan driver licenses and vehicle registrations to auto -fill reports and citations, referencing policy and procedures, training bulletins, obtain photos of suspects, receive rapid responder information immediately, upload reports to the report system, and utilize intelligence led policing and data. The mobile data computers will be used by the Spokane Valley Police in all areas of its programs and projects to enhance its ability for commissioned law enforcement staff to communicate using data while in vehicles and in the field Page 1 of 2 JAG 2012 Program Narrative for City of Spokane Valley, WA. thereby increasing response capacity and proactive policing throughout the community. Additional funds will be utilized to purchase office chairs that will provide proper ergonomic support for officers when writing reports and accessing databases, increasing the health and wellness of officers and reducing lost time. Page 2 of 2 City of Spokane Valley Review Narrative The JAG application data was made available to the Council and public on April 20, 2012. All information was available on the City's website and by request through the City Clerk's Office. The Council received all the information in their council packets for the public meetings on April 24, May 1, and May 8 of 2012. Public comment was allowed at two of the meetings and through e -mail, phone, regular mail, and online submission. The agendas identifying the JAG application as an item to be considered were posted in advance of all meetings. OMB APPROVAL NO. 1121 -0188 EXPIRES 5 -98 (Rev. 1/97) Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form). However, all required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be deleted. A. Personnel - List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Name /Position Postition 1, each postition entry limited to one line Position 2 Postition 3 Postition 4 Postition 5 Postition 6 Computation Cost SUBTOTAL $0.00 B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Name/Position Computation Cost Fringe benefit 1, each benefit entry is limited to one line Fringe benefit 2 Fringe benefit 3 Fringe benefit 4 Fringe benefit 5 SUB -TOTAL $0.00 Total Personnel & Fringe Benefits $0.00 OJP FORM 71 50/1 (5 -95) C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3 -day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost Travel entry 1, two lines per entry IF i= 1= V Travel entry 2 Travel entry 3 =F Travel entry 4 IF I Travel entry 5 Travel entry 6 E IE: I Travel entry 7 F I I TOTAL $0.00 D. Equipment - List non - expendable items that are to be purchased. Non - expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Expendable items should be included either in the "supplies" category or in the "Other" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe- cially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Computation Cost 1$23,381.32 $946.68 TOTAL $24,328.00 E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less that $5,000, such as books, hand held tape recorders) and show the basis for computation. (Note; Organization's own capitalization policy may be used for items costing less than $5,000). Generally, supplies include any materials that are expendable or consumed during the course of the project. Supply Items Computation Cost Supply item 1, one line per entry supply item 2 supply item 3 supply item 4 supply item 5 supply item 6 supply item 7 supply item 8 supply item 9 TOTAL $0.00 F Construction - As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Check with the program office before budgeting funds in this category. Purpose four lines per entry, use boxes below or an additional page for more space if required Description of Work Cost I I '� 1 1 1 e G. Consultants /Contracts - Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8 -hour day), and estimated time on the project. Consultant fees in excess of $450 per day require additional justification and prior approval from OJP. Name of Consultant Service Provided Computation Cost Supply item 1, one line per entry maximum of three lines Supply item 1, one line per entry Supply item 1, one line per entry Supply item 1, one line per entry Subtotal $0.00 Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.) Item Location Computation Cost Consultant expense entry 1, one line p maximum of three lines IF IF F- maximum of three lines Consultant expense entry 1, one line p maximum of three lines Subtotal $0.00 Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. Item Cost maximum of four lines, additional information should be attached on a separate sheet(s) maximum of four lines Subtotal $0.00 TOTAL $0.00 H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. Description Computation Cost four lines per entry, use boxes below or an additional page for more space if required TOTAL $0.00 I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. Description Computation Cost one line per entry one line per entry TOTAL $0.00 Budget Summary - When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount of non - Federal funds that will support the project. Budget Category Amount A. Personnel $0.00 B. Fringe Benefits $0.00 C. Travel $0.00 D. Equipment $24,328.00 E. Supplies $0.00 F. Construction $0.00 G. Consultants /Contracts $0.00 .mnn H. Other Total Direct Costs raga I. Indirect Costs TOTAL PROJECT COSTS $24,328.00 Federal Request $24,328.00 Non- Federal Amount City of Spokane Valley Budget Narrative The 2012 JAG funds will be used to enhance the City's law enforcement program working in conjunction with the Spokane County Sheriff's Office. Specifically, the City's identified expenditures will be used to enhance evidenced -based programs and improve officer safety and wellness. Mobile data computers will allow officers to practice intelligence -led policing by accessing state and federal criminal databases and GPS mapping software. The computers will enhance the efficiency and effectiveness of officers by allowing them review hot spot crime data, scan driver licenses and vehicle registrations to auto -fill reports and citations, referencing policy and procedures, training bulletins, obtain photos of suspects, receive rapid responder information immediately, upload reports to the report system, and utilize intelligence led policing and data. Office chairs will improve officer safety and wellness by providing adjustable, ergonomically correct sitting areas allowing officers to comfortably access desktop environments. The federal funds will be fully utilized for equipment and supplies. The City will fund the administrative costs of $2,433. Costs are itemized in the attached budget worksheet. OMB APPROVAL NO. 1121 -0140 \ EXPIRES 06/30/2009 STANDARD ASSURANCES The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A -21, A -87, A -102, A -110, A -122, A- 133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non - federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in 2 C.F.R. § 175.15(b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C.§ 469 a -1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6. It will comply (and will require any subgrantees or contractors to comply) with any applicable statutorily- imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. §7 94); the Americans with Disabilities Act of 1990 (42 U.S.C.§ 12131 -34); the Education Amendments of 1972 (20 U.S.C. § §1681, 1683, 1685 -86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101 -07); see Ex. Order 13279 (equal protection of the laws for faith -based and community organizations). 7. If a governmental entity — a) it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C.§ 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally- assisted programs; and b) it will comply with requirements of 5 U.S.C. §§ 1501 -08 and § §7324 -28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. Signature Date Date U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS AND DRUG -FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Non - procurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub - recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510 A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three -year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three -year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620 A. The applicant certifies that it will or will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug -free awareness program to inform employees about (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Department of Justice Office of Justice Programs ATTN: Control Desk 810 Seventh Street, N.W., Washington, D.C. 20531 Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check _ if there are workplaces on file that are not identified here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check _ if the State has elected to complete OJP Form 4061/7. DRUG -FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67.620 A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice Office of Justice Programs ATTN: Control Desk 810 Seventh Street, N.W., Washington, D.C. 20531 As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address: 2. Application Number and /or Project Name: 3. Grantee IRS /Vendor Number 4. Type /Print Name and Title of Authorized Representative 5. Signature 6. Date OJP FORM 4061/6 (3 -91) REPLACES OJP FORMS 4061/2,4061/3 AND 4061/4 WHICH ARE OBSOLETE. OFFICE OF JUSTICE PROGRAMS BJA NIJ OJJDP BJS OVC DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of April 25,2012; 4:00 p.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings May 8, 2012, Formal Meeting Format, 6:00 p.m. [due Mon, April 301 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. First Reading Proposed Ordinance 12 -014 Amending Comp Plan — Mike Basinger (20 minutes) 3. First Reading Proposed Ordinance 12 -015, Zoning Map Amendments — Mike Basinger (15 minutes) 4. Motion Consideration: Interlocal Agreement, Emergency Management — Mike Jackson (15 minutes) 5. Motion Consideration: JAG Grant — Morgan Koudelka (5 minutes) 6. Admin Report: Pedestrian/Bicycle Grant Program— Steve Worley (15 minutes) 7. Admin Report: Animal Control— Mike Jackson/Morgan Koudelka (20 minutes) [ *estimated meeting: 95 minutes] May 15, 2012, Study Session Format, 6:00 p.m. [due Mon, May 71 1. Spokane Convention & Visitor's Bureau, Visit Spokane — Cheryl Kilday (30 minutes) 2. Stormwater Projects — Steve Worley (20 minutes) 3. Draft 2013 -2018 Six -Year TIP — Steve Worley (20 minutes) 4. Advance Agenda (5 minutes) [ *estimated meeting: 75 minutes] May 22, 2012, Formal Meeting Format, 6:00 p.m. [due Mon, May 141 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Comp Plan Amendments — Mike Basinger (20 minutes) 3. First Reading Proposed Ordinance 12 -014 Amending Comp Plan — Mike Basinger (20 minutes) 4. First Reading Proposed Ordinance 12 -015, Zoning Map Amendments — Mike Basinger (15 minutes) 5. Info Only: Department Reports [ *estimated meeting: 60 minutes] May 29, Study Session Format, 6:00 p.m. [due Mon, May 211 1. Shoreline Master Program (SMP) Goals and Policies — Lori Barlow (30 minutes) 2. Truck Traffic /Parking — Kelly Konkright (20 minutes) 3. Advance Agenda (5 minutes) [ *estimated meeting: 55 minutes] June 5, 2012, Study Session Format, 6:00 p.m. 1. Advance Agenda June 12, 2012, Special Meeting: 8:30 a.m. to 4:00 p.m. Summer Council/StaffRetreat Tentative Items Include: Budget [due Mon, May 281 Draft Advance Agenda 4/26/2012 2:49:38 PM Page 1 of 2 June 12, 2012, Formal Meeting Format, 6:00 p.m. [due Mon, June 41 1. PUBLIC HEARING: Draft 2013 -2018 Six -Year TIP — Steve Worley ( -15 minutes) 2. Consent Agenda (claims, payroll, minutes) (5 minutes) 3. Proposed Resolution Accepting SMP Goals and Policies — Lori Barlow (10 minutes) [ *estimated meeting: 30 minutes] June 19 22, 2012: Association of Washington Cities Annual Conference, Vancouver, Wa. June 19, 2012, Study Session Format, 6:00 p.m. (possible no meeting) June 26, 2012, Formal Meeting Format, 6:00 p.m. [due Mon, June 181 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Motion Consideration: Adoption of Proposed 2013 -2018 Six -Year TIP — Steve Worley (10 minutes) 3. Info Only: Department Reports July 3, 2012, Study Session Format, 6:00 p.m. 1. Outside Agencies — Mark Calhoun 2. Advance Agenda July 10, 2012, Formal Meeting Format, 6:00 p.m. I. Consent Agenda (claims, payroll, minutes) July 17, 2012, Study Session Format, 6:00 p.m. 1. Advance Agenda July 24, 2012, Formal Meeting Format, 6:00 p.m. I. Consent Agenda (claims, payroll, minutes) 2. Info Only: Department Reports July 31, 2012, Study Session Format, 6:00 p.m. 1. Advance Agenda [ *estimated meeting: minutes] [due Mon, June 251 [ *estimated meeting: minutes] [due Mon, July 21 August 7, 2012, Study Session Format (Possible no meeting: National Night Out?) ADA Transition Plan Bidding Contracts (SVMC 3. — bidding exceptions) Budget Amendment, 2012 Centennial Trail Agreement Contracts, Annual Renewals, histories, etc. Decant Discussion Donation Policy Gateway Signs Graffiti, Code Enforcement, etc. Investment Accounts Lodging Tax, Sunset Clause (by Sept 1) Manufactured Homes [due Mon, July 91 [due Mon, July 161 [due Mon, July 231 Prosecution Services Revenue Policy, Cost Recovery Sidewalks Speed Limits (overall system) Spokane Valley Municipal Code 8.25.025(F) Sprague Appleway Corridor Environ.Assessment *time for public or council comments not included Draft Advance Agenda 4/26/2012 2:49:38 PM Page 2 of 2 S �uey Administrative Projects: Operations & Administrative Services 2012 — 1st Quarter Report • Citizen survey analysis and presentation to Council • Public Safety liability calculation 2011 and analysis • County animal shelter analysis • Public Safety service contract amendment preparation • Detention Services 2011 settle and adjust assessment • Assisted Public Works with Centennial, CO comparison • Created routing protocol for utility and franchise complaints • Economic Development program • Joint Library /City - Sprague Property /Balfour Park • Prepared Council Retreat packets • Published 2012 Business Plan to Website Human Resources: Recruiting /Employment — Existing Unfilled Positions Recruitment Filled or Recruiting Temporary Sr. Plans Examiner Closed Temporary Permit Specialist Closed Recreation Inter Open Summer Recreation Positions Open Temporary Maintenance /Construction Inspectors Open Public Information Intern Open Stormwater Interns Open Special Projects: Submitted application for 2013 WellCity Award and began recruitment of Public Works Director through Prothman. Public Information: Key Reporting Areas ■ Media relations • Media contacts: 43 (does not include those that were subsequently referred to another City resource) • Media releases & traffic: 22 Media Releases, 8 Snowlnfo, 3 Traffic Alerts, 9 Calendar Requests for a total of 42 • Total media stories: 157 city stories plus 133 police activity stories (does not include ads nor all television/radio /web) for a total of 290 • Earned media stories: 29 (does not include all television/radio /web) • Hot Topic Community ENewsletter Subscribers: 506 • Hot Topic Community Newsletter Distribution: 20,000 OTHER: Citizen contacts: 113 • Website Updates: 12 plus 42 media release postings (not including PIO- initiated or those by departments with their own posting authority) • Areas of Significant focus: • Snow info • Public Works Projects meetings and mailers • City Hall at the Mall • State of the City preparation Web Site Web Site Summary Jan Feb Mar 1st Quarter 2012 Year to Date Unique User Sessions 10,265 8,400 9,774 28,439 Top Five Pages Viewed Employment 5,193 4,997 7,017 17,207 Police 1,541 1,439 1,390 4,370 Snow Removal 3,898 139 52 4,089 Maps 1,144 1,032 969 3,145 Planning 966 1,049 944 2,959 Top Five "Referrer" Web Sites Spokane County — employment 929 815 1,286 3,030 Municipal Research (MRSC) 221 341 485 1,047 County Ideas 146 126 116 388 WM NW 152 90 94 336 Chamber of Commerce 54 73 58 185 Central Reception: Business Registration 1800 1600 1400 1200 1000 Soo 600 400 200 Call Volume New & Renewed Business Licenses N ew renew :--1st qtr Visitor Volume Spokane Valley C.A.R.E.S — January - 253 February - 68 March — 86 (Year to Date - 407) TOTALS Snow cam men ts /suggestions Plowing- missed streets Plowing - valley floor Plowing- primary, secondary Snow berms Deicing - valley floor Deicing - primary /secondary C.A.R.E.S. (general) Code Compliance Stormwater /erosion Traffic- various Signs Road hazard Animal Removal Potholes Gravel Shouldering 0 50 100 150 200 250 300 March a February uJanuary 6 25_ 1 8 2 0 7 2 0 2 0 8 � 1 14 3 0 61 0 3 2 7 0 7 2 71 17 3 5 7 7 11 6 7 5 1 0 0 0 50 100 150 200 250 300 March a February uJanuary S°kane a�__ PARKS AND RECREATION ,;p FIRST QUARTER REPORT V0*Va11ey' JANUARY-MARCH 2012 ADMINISTRATION AND PARKS: • Greenacres Park was substantially completed in the fourth quarter; however, work remains to ensure that the turf is a,4 actively growing and the irrigation is functioning properly in anticipation for our grand opening. The grand opening is scheduled for Saturday, June 2, at 10:30 a.m. Staff was invited by the Spokane Regional Sports Commission to be a part of a citizen committee to help evaluate and develop the region's sports facilities for the future. The goal is to identify potential facility projects that will broaden our region's ability to attract and develop additional sporting events while also expanding our community's capacity to service and grow local sports programs. • Staff continued to work with the consultant for the City Signage project for the west gateway entry to our city. • We solicited a Request for Qualifications to interested parties to submit a Statement of Qualifications for professional planning services for updating our existing Parks and Recreation Master Plan. We were looking for experience and background regarding: innovative public input processes, identifying future park property, land acquisition, planning and feasibility study for potential improvement such as pet and skate parks, future trends in parks and recreation, expertise in funding options as well as comprehensive planning for parks, open space and recreation programs. We received responses from several well - qualified agencies, and we will be conducting interviews in April to choose one to work with. • We have been busy gearing up and getting ready for a new park reservation season which starts April 15. We have been meeting with contractors and maintenance crews to get our facilities and elements repaired and into shape and up and running. • As the administrator of Special Event Permits with the public, we have been a part of the discussions with Legal and the Police force regarding charitable solicitations in the right -of -way. The recommendation to no longer allow solicitations in the right-of-way will be presented to the City Council for decision. • Staff worked with a consultant to prepare several conceptual designs for an 8 -acre parcel adjacent to Balfour Park for either a new Spokane County Library and park expansion, or just as park expansion alone. Staff has been a part of the Library �. Interiocal meetings also. • Staff has been working on a project regarding the Walk in the Wild Zoo, formerly located at Mirabeau Point Park. The goal is to inform and educate the public of its past existence and celebrate. the memories and community service it provided. We are _ researching history gathering photos and documents, and speaking with past zookeepers. A brochure with walking map will be available soon. CENTERPLACE: Staff attended two bridal fairs. The first was the Spokane Bridal festival in January at the Spokane Convention Center, which is was a two -day event. Over 210 packets of information were handed out to potential brides. We also attended the Inland Northwest Bride Expo at the Hagadon Event Center in Coeur d'Alene. CenterPlace hosted an Open House on January 12, to showcase our venue to area businesses and brides. Over 150 people attended the open house. It was a great opportunity to showcase our facility with tours and for tasting our caterer's food. Three events booked from this event, and we had many people attend that had never been to our facility. • We have been working with a marketing agency to include more information regarding the City of Spokane Valley in our regional CenterPlace ads. Staff also participated in the City Hall at the Mall event. • Staff attended various meetings and networking events including: Greater Spokane Valley Chamber of Commerce Biz Buzz meeting and Business Fair; Greater Spokane Incorporated; Spokane Hotel Motel Association; INPRO; Valleyfest planning meetings; and had a booth at the Horizon Middle School Career Fair. • CenterPlace staff assisted Recreation in interviewing for summer day camp positions. • There were 387 CenterPlace reservations taken this quarter for events in 2012 and 2013. We have 608 reservations already booked for 2012, which is 202 more over the same time period last year. This is a 67% increase over the prior year. The most significant increases in reservations have been in business meetings, receptions, and worship services. RECREATION AND AQUATICS; • Staff started hosting monthly meetings at CenterPlace of the Healthy Communities Group. This group of service providers from the community gather to network and gain information and education on Health and Wellness topics through various speakers. • The Spring/Summer 2012 Recreation Guide was designed, Once it was completed and printed, it was circulated through The Spokesman- Revlewand we distributed copies to Spokane Valley School Districts and past participants. • Recreation staff also attended the Horizon Middle School Career Fair in representation of the Parks and Recreation Department. • Staff also participated in the City Hall at the Mall event, and provided a little extra fun and promotion by handing out logoed stress balls and Frisbees. • Our Recreation Coordinator attended NRPA Revenue Management School in West Virginia. The course is a comprehensive and unique professional development program that is the oldest and most respected in the field of parks and recreation that focuses on proven revenue management and development techniques that you can implement into your agency for immediate added value. Interviewing began to fill 13 Summer Recreation staff positions. These are great opportunities for enthusiastic people in our community who love working with our youth to help us provide quality programs and activities both indoors and outdoors. Registration began on March 26 for Spring and Summer 2012 programs. Since registration began, $4,168 of online registrations have been completed of the $9,952 of total registrations so far. It has proven to be a very popular and convenient way for the public to register for our programs. C1 IV OF SPOKANE WHY PARKS # RECREATION DEPARTMINT Lill D i mmir Miami 6 §8 What's Inside... 1 CreendCres Para; Crond Opering 1, Preschool MuS c msses Adult Dome lessons Summer Camps 1 Outdoor Pool WorrroUon Outdoor Mosses in the Paris Senor Center And ACRE! Spkan�e� Walley• t Reg,strationStnrts March 26 2012. �V, { www.spoiwrnevo1ey,org SENIOR CENTER; • Senior Resource Directories are available for 2012. This directory contains information on housing, community connections, legal aid, state and local government, health, education, and Social services. We continue to have adult children coming to the senior center looking for resources and activities for their parents. At times the "children" are amazed that they too are old enough to join the Senior Center, as the age minimum is just 50 years young. The Association was happy to be a part of the CenterPlace Open House. New connections were made with other seniors, including an opportunity for us to provide community outreach helping a homeless woman. • The CHAS Clinic Workshop, "Dealing with Chronic Conditions," attracted 12 people for this 10 -week session. Another clinic is scheduled for May. • We participated in the "Coats for Kids" drive and collected 49 coats total. The inSenior Center also works with Spokane Valley Partners to give donations of clothing, books, toiletries, etc. • The Association is in partnership with other senior centers and retirement communities. Trips are offered through Inland Empire Tours, Alpha Omega Tours, in partnership with the Sinto Senior Center. Orchard Crest invited the association to a Valentine's Dance and Broadway Courts Estates extended an invitation to a Mardi Gras Celebration. Many retirement communities bring residences to Bingo and the Wednesday dances on a regular basis here to our center. • Our Senior Coordinator staff member attended an all day workshop, "Dealing with Difficult People," on March 23. The workshop covered good customer service and taught how to interpret behaviors and positive ways to deal with touchy or difficult situations. • A new senior social group gathers now on a regular basis with typically 12 -15 people just to share, visit, and socialize. • The monthly Book Club is growing in popularity. The group discusses a specific topic and then reads books on that topic and shares with the others. • WSU Nurses were back on site January 25 -March 28. Two nurses came every Wednesday. This is their internship prior to graduation. Some of the activities they covered were: foot care, sexually transmitted diseases in the senior population, nutrition, heart attack and stroke signs, and hand and foot care. • WSU pharmacy students visited to review medications with those who were interested. The students spoke with approximately 25 people, and gave out hand -outs for reference. • The Senior Empowerment Resource Fair hosted 43 vendors, with six left on a waiting list. This is a free event for vendors and visitors. There were approximately 300 in attendance. The evaluations indicated everyone was happy with the advertising, the facility, and the participation. This was the fourth year of the Resource Fair, and each year it grows in reaching out to the community and the services that are available For seniors. Some of the vendors were: AVISTA, KSPS Television, WA State Quilters, WSU Master Gardeners, Bates Pharmacy, City of Spokane Valley, Spokane Valley Fire Department, STA Paratransit, and Mobility Training. • Attendance counts were: January (2,698); February (3000); and March (3,460). These totals do not include the walk -ins we have each day. A church group of 30 people came in for a j guided tour one day. I • New member counts were: January (12); February (22); and March (26). r� i Ahrf(2a12 mpr- r - N.�O ane � yiona(7ranjpration Cauned "A"rc provides for the safe andef) den f movemed of People and jaaml, info, wiEfiin, andEfiroujk the Spokane ion wiEfi an in(Tralion of kalancedmu(6 -ynodaltraniprfaiton choices,' A Word from SRTC's Executive Director Spring may be here, but there's no spring break at SRTC. If anything, we're more busy than ever. And most of the projects we're working on will have a big impact, either on the future of the agency or the regional transportation system. In late March, SRTC hosted a retreat for our Policy Board members to discuss the vision and future of SRTC. We have a very committed Board this year and they had some clear expectations of how we operate now and the direction SRTC will take in the future. As a result, we are working on developing a new Mission Statement that will guide our activities and a Vision Statement to direct what we will become in the future. The future of the regional transportation system has been top of mind lately in the SRTC office. An update of the Metropolitan Transportation Plan (MTP) starts soon. The MTP is a long -term "blue print" for transportation for the next 20+ years. The question now is, how do we want our transportation network to develop in the coming decades? And you can't look forward without looking back. At least a little. The Spokane Regional Transportation Management Center celebrates ten years this month of helping commuters avoid traffic congestion. Enjoy these articles and more in this issue of SRTC's newsletter and keep up with our daily activities on our blog at http:// srtctransportati on. blogs pot. com, on Facebook under Spokane Regional Transportation Council and follow us on Twitter at www.twitter.com /srtc _ spokane. Kevin Wallace %'Wax ' Executive Director, SRTC Policy Board Retreat A retreat was held for the SRTC Board in March to determine the Board's vision for the agency and discuss priorities for 2012. A variety of topics were covered and action items for this year identified, including: • Developing a new mission statement that conveys the fundamental purpose of SRTC. • Inviting Spokane International Airport to join SRTC as a voting Board member and having staff meet with representatives from small cities and towns to discuss membership, dues and opportunities to provide planning assistance on a fee basis. Phase 2 of the Inland Pacific Hub (IPH) effort is nearing completion. The IPH is a project to establish the Inland Pacific Region as a multi -modal global gateway to increase domestic and international commerce. Phase 2 of the study focused on the screening and assessment of transportation investments that will lead to the implementation of a successful regional hub strategy. The Final Report for the project is titled the Transportation Investment and Project Priority Blueprint. It identifies corridor level investments and regional strategies that will lead to the development of an integrated system of improvements. The investments and strategies will meet the objectives of raising the competitive profile of the region, aiding in economic development and stimulating job growth. The IPH Advisory Board will consider acceptance of the Phase 2 Final Report at their May meeting. A recommendation for acceptance will then be forwarded to the SRTC Board. More information on IPH can be found at www.inlandpacifichub.org. Create a subcommittee to develop a new dues formula for SRTC members. Discussion will continue on these items at future SRTC Board meetings. A schedule of meeting dates can be found at www.srtc.org on the SRTC Policy Board page. Metropolitan Transportation Plan Development Changes to Census SRTC staff is laying the groundwork for an update of the Metropolitan Transportation Urban Area Lists Plan (MTP). The MTP is a long -term, multimodal "blueprint" for transportation aimed at The U.S. Census Bureau recently meeting the mobility needs of the area through the year 2040. The MTP is based on released Urban Area boundary lists projections for growth in population, housing and jobs and takes into consideration every mode of transportation, such as private vehicles, public transit, bicycling, walking, freight from the 20 Census. The lists define movement, rail and air travel. Urbanized Areas (UA -over 50,000 in population) and Urban Clusters (UC - In preparation for this major undertaking (it could take up to two years to complete) the population between 2,500 and 50,000). SRTC regional travel demand model is being updated. The model analyzes how the These areas are defined through an public uses the transportation system now, forecasts how they will use it in the future objective process using GIS software and represents how travel choices are made. The model contains inventories of existing and used for statistical purposes. roadways, transit services and all area housing, shopping and employment.Using the Model, transportation planners estimate future traffic volumes in order to be proactive in The lists show some changes for managing traffic congestion. Spokane County. In 2000 the Spokane In order to have as accurate an MTP as possible, the land use data (consisting of housing UA had a population of 334,858. That units, retail employees, hotel rooms, and students) is being updated in the Model. increased to 387,847 in 2010. It includes areas in the West Plains that were The Model has four analysis years; a `base' year of 2010, `interim' years of 2020 and 2030 once part of the Airway Heights Urban and a `horizon,' year of 2040. Staff has completed land use for the base year and are Cluster. Also, the Spokane UA no longer working on forecasting population and employment to the year 2040, working with land use planners from other jurisdictions to devise methods for distributing the forecasted crosses into Idaho. growth to the Transportation Analysis Zone (TAZ) level. A TAZ is an area designated for Spokane County has the following a study of travel characteristics to create a database of information about the number of Urban Clusters: Deer Park, Medical trips, mode, trip length and trip purpose for that area. Lake and Cheney. Once updates to the model are complete, work begins on the MTP. Development of the You can find a map of Spokane Plan will involve extensive input from the public. There will be many opportunities to get County's newly defined Urban Areas at involved, starting with a combined public open house with Spokane Transit and the City www.srtc.org on the `Census Resources' of Spokane on Wednesday, May 16, 4:00 -6:30 p.m. at the downtown STA Plaza. SRTC is also planning to be at community events this summer to talk about the MTP, so check Page. www.srtc.org for additional ways to participate. FREE 2012 Regional Road Construction Maps Available Now The 2012 Spokane Regional Road Construction Map is ready just in time for construction season. The map is a coordinated effort between area government agencies to keep the public informed. It includes major construction projects planned for all area jurisdictions, including the City of Spokane, Spokane County, City of Spokane Valley, and Washington State Department of Transportation /Eastern Region. Information provided on the map includes the type and location of each project, start and end dates and streets that will be closed as a result. You can get your free copy at Spokane City Hall (808 W. Spokane Falls Blvd.,), Spokane County's Engineering and Roads Division in the Public Works Building (1026 W. Broadway Ave.), Spokane Public Libraries, and Spokane Community Centers. You can also view an electronic version of the map on the home page of the SRTC website at www.sgc.org. Regional TIGER Funding Applications Submitted 1� A new round of federal 1 1 ■ 1� 'Transportation Investments GRANT S Generating Economic Recovery' (TIGER) grants was recently announced by the U.S. Department of Transportation, and three local jurisdictions submitted applications for funding for regional projects. The Washington State Department of Transportation (WSDOT) requested $18.9 million towards a $31.5 million North Spokane Corridor (NSC) project that would realign about 7.5 miles of BNSF Railway mainline and spur tracks, plus build two freeway bridges, two pedestrian bridges, and an additional mile of pedestrian /bike trail. If received, the money would enable continued construction -SPOKANEK E Cr 10 rf L VA2 ir ( !10 ir,jRTM ' TRANS PQRTATJ ON MANA45EM ENT CENTER It's amazing how much can happen in ten years. In 2002 the Spokane Regional Transportation Management Center ( SRTMC) was a traffic monitoring operation consisting of one desk, a few TV monitors, three employees and five traffic cameras. Ten years later, the SRTMC is the nerve center for area transportation systems, using a state -of- the -art website, over 70 traffic cameras and a giant video wall to monitor and share area road conditions with the commuting public. The SRTMC is a control center used to gather information from electronic sensors in pavement, live streaming cameras, signal systems, law officers on patrol, and highway crews. That information is then passed on to the public in an effort to keep drivers from being delayed by traffic congestion. The SRTMC is funded by federal and local funds paid in by partner agencies, including the Washington State Department of Transportation, the City of Spokane, Spokane Valley, Spokane County, Spokane Transit Authority and SRTC. of the NSC corridor between the Francis /Freya interchange and the Spokane River. Spokane Valley requested $10 million in TIGER funds for the Sullivan Road West Bridge Replacement Project. The total project will cost $20 million, but $10 million has already been secured through other funding sources. Airway Heights requested $3,685,000 to cover the entire cost of reconstructing 21stAvenue from Lawson Street to Hayford Road. That road is currently a narrow gravel street. There is $500 million available nationwide to be awarded in this round of TIGER funding. So what's in store for the SRTMC in the next ten years? Additional live traffic cameraswill go online this year, and the Idaho Department of Transportation is working to add North Idaho traffic cameras to the SRTMC website due to the high number of commuters between Eastern Washington and North Idaho. Technology will also be further utilized in the future, such as working toward being able to collect traffic information from driver's smart phones and having traffic signal timing change depending on traffic conditions. Until that happens though, the best way to avoid congestion is to check out www.srtmc.org before you drive. You can also follow the SRTMC on Twitter at www.twitter.com /srtmc to get updates directly to your phone or computer. i April 23, 2012 Honorable Tom Towey, Mayor Mr. Mike Jackson, City Manager 11707 E Sprague Avenue, 4105 Spokane Valley, WA 99206 Mayor Towey, Mr. Jackson, and members of the City Council: Greater Spokane Incorporated is pleased to submit its 2012 first quarter report of activities to the City of Spokane Valley. This report includes information on the following: 9 Recruitment Activities D Business Retention, Expansion and Assistance Project Summaries The report also includes copies of various marketing materials that were distributed during the quarter. If you have any questions about the report, please give me a tali. Sincerely, -RobVTotWh VP, Business Development Greater Spokane Incorporated Attachment Q1 2012 Business Development City of Spokane Valley Summary 2012 OBJECTIVES • Provide exceptional services to enable business start up, expansion and relocation in the Region • Build national awareness of our region as the premier place to do business • Enhance regional livability through advocacy for transportation, education, healthcare and recreation • Position the region for economic expansion by partnering to establish a highly educated and technically skilled workforce 2012 SUCESSES Recruitment • 15 new leads; 7 Manufacturing, 3 IT, 2 Clean Tech, 1 Health Sciences, 1 Business and Professional Services, 1 Other • 12 proposals sent - including listings for 15 City of Spokane Valley properties • 3 inbound visits • Attended MD &M Trade Show in Anaheim, CA Retention & Expansion • 11 visits to City of Spokane Valley businesses • 24 Business Assists to businesses in the City of Spokane Valley • Government Contracting —2 Spokane Valley contracts for $42,109 • 14 Workshops - Small Business and Government Contracting — attendance 203 • Workforce Training: 2 Teach the Teachers Workshops • Partner For Robotics Regionals at EWU • Industry Roundtables: Manufacturers, INWAC, CLEEN I NW, Health Care • Small Business Council — permitting work with cities, toolbox • CEO Exchange Projects: • Air Spokane for recruiting additional aerospace companies to the region • Certified Sites with municipalities • Port District— preliminary planning • Olympia Trip - budget success for transportation • D.C. Fly In, April 24 -27 —1 -90 Barker, Harvard and Sullivan Projects • Governor's Aerospace Summit in Spokane - September 12 & 13, 2012 Marketing Materials: • School Levies — Central, West and East Valley Success • Alaska Airlines — Featured Spokane Seed and Sterling International • Journal of Business- featured Spokane Valley profile and HOT §TART • Federal Agenda 2013 — partnering with Greater Spokane Valley CofC • Business Barometer • Greater Spokane Incorporated Newsletter City of Spokane Valley Activities • Market City of Spokane Valley property • Email newsletters and quarterly mailings to 2,459 site selectors, corporate real estate brokers and prospective company targets for business recruitment • Fast Facility website highlights: • Pinecroft Business Park htrp: 1wsn Lv.fast{acNity.com /bacr ! lheer t o.asp 366 _30 • Spokane Business and Industrial Parkhttr : / /w4vw.fgs #farilit.cojrtlfact sLieei two,sp'3G6_4_ • Twelve proposals went out in Q1; 15 City of Spokane Valley properties were included • Provide outreach to City of Spokane Valley businesses for retention, expansion and assistance • 11 City of Spokane Valley companies visited for retention and expansion issues • 24 City of Spokane Valley companies assisted with various business issues • Targeted Industry Sectors • INWAC— Inland Northwest Aerospace Consortium meetings, regional directory Host website: www. inwac.com • Partner on AIR Spokane • CLEENINW — Consortium of Leading Energy efficiency Northwest Companies • Panel on Finding & Funding Clean Tech Innovation, Clean Tech Open - February 15 • Host website: www,cleennw.org • 4th Annual State of the Green Economy — June 13, 3:30- 5:30pm, The Spokane Club • Manufacturing Manufacturers Roundtable meets monthly • Procurement Technical Assistance Center (PTAC) — Government Contracting • 2 Spokane Valley businesses —contracts worth $42,109 • 145 Active Clients in Spokane Valley /contracts worth $3.9 million in last 15 months • Eight workshops on Contracting with the Government • Agri - Business Council • Ag Expo and Farm Forum was held Feb. 7 -9, 2012 at the Convention Center - attendance of 5600 • Public Policy • Website, www.YourPollcyVoice.org, register to vote, learn about the issues • Eastern Washington Agenda delivered to Olympia January 18 -20, 2012 • School Levy outreach and support • D.C. Fly In — delivering our region's Federal Agenda to D.C. —April 24 -27, 2012 • Workforce • Convene Manufacturers' Roundtable, Health Industry Development Group (HIDG), K -12 Roundtable and Higher Education Leadership Group (HELG) • Partnered with EWU on the Regional Robotics Competition - April 2012 • 2 Teach the Teachers workshops on Science (Signature Genomics /Whitworth) and Architecture (ALSO /EWU) • Small Business Outreach • Offered six small business workshops with a total attendance of 148 • Completed 3 advising appointments on small business start up issues Cif. f' Spokanc Valiq 01.O ONE " *(P 11Ii(,Irllllcy ['or voo r IJUSi11CSS SUC'C'CSS %V %V W,spolulilelallcti.oq, yuatil'o(I'l,be Elie first R4L11t,Y. Ill'1.1 w; 14 iI)II., With five of the region's largest industrial parks and fifteen of the region's leading office and business parks, Spokane Valley offers a range of options to suit your business. Fi -i lil 01'mill w� Located just fifteen minutes from Spokane International Airport via 1 -90, Spokane Valley's freight needs are served by Union Pacific Railroad, Burlington Northern Santa Fe Rail- road, and numerous freight transpor- tation providers. 'kI fi) r11 it] tic • WA State Retail Sales Tax: 8.7% • City business registration: $15 /year • WA Combined Excise Tax: 2,2% • Alarm system registration: $35 -25 /yr 50 Greater Spokane incorporated 2003 INCORPORATED 909110 POPULATION `,5 BUSINESSES • No City business & operations tax • No personal income tax ® Low property tax rates Plenty of parking and it's all free C 1igltcv Ediwai it) i4 In addition to a great K -12 educa- tional system, Spokane Valley is served by a variety of higher educa- tion institutions, including Community Colleges of Spokane, Eastern Wash- ington University, Washington State University Spokane Campus, and University of Washington WWAMI. tt!,iLI('M, I�(-S(P111'4't', Community Indicators Initiative a Greater Spokane Valley Chamber of Commerce & Business Incubator e Greater Spokane Incorporated e International Trade Alliance a Priodty Spokane o Spokane Regional Convention & Visitors Bureau e Spokane Regional Site Selector e Spokane Valley [business Association ( :itNi�VIs )kaw VliIIv% 11707 E. Sprague Ave, Suite 106 Spokane Valley, WA 99206 509 -921 -1000 cityhal:@spokanevalley.org poliane VaJ ley invite I inspire I innovate Knowing how to get started and having access to essential business resources is critical to building the foundation for your business success, 1. Getting Started Business Plan - Cnurisatirig • Eastern Washington University, Business Resource Center 509.828.1214, ewu.edu/brc • Impact Washington (manufacturing companies) 425,438,1146, impactwashington.org • SCORE Spokane, 509.353.2800, scorespokane.org • SNAP Financial Access, 509.456.7131, snapaccess.org Entro pro neur Training • The Avista Center for Entrepreneurship at Spokane Community College, 509.533,7393, cfe.sce.spokane.edu • Nxi! evel0 Entrepreneur Training, 509.924.4994 spokanevalleychamber.org Rosourccs • Eastern Washington University, Business Resource Center 509.828.1214, ewu.edu /brc • SNAP Financial Access, ACCESS Business Resource Center 509.456.7174, snapaccess.org • Spokane Public Library, 509.444.5300, spokanelibrary.org • Spokane Regional Site Selector, SelectSpokane.com • Valley Chamber Resource Center 509.924,4994, spol<anevalleychamber.org BuiIc Ing Your Small Business with a Firm Foundation 0 Getting Started 0 Accessing Capital () Location 0 Licenses & Permits Hiring & Employee Relations (D Training & Development Exploring More Opportunities B i z ltl� GmterSpok ne Incorporatal . Funding Your Business Financing/Loans • SNAP Financial ,Access 509.456.7174, snapaccess.org • U.S. Small Business Administration 509.353.2800, sba.gov Early Stage /Seed /Angel Financirllg • Connect Northwest 509.358.2114, connectnw,org • Innovate Washington (technology) 509.358.2000, InnovateWashington.org • Inland TechStart Fund (technology) 561.322.9660, inlandtechstartfund.com . Location Commercial /Professianii Off Ice Spokane Regional Site Selector SefectSpokane.com Incubaters o innovate Washington (technology) 509.358.2000, innovateWashington,org o Spokane Entrepreneurial Center 509.944.0527, spokanecenter.biz o Valley Chamber Business Center, 509.924.4994, spokanevalleychamber.org 4. Licenses & Permits Starting a Business in tho Spokkane P.egion a Washington State, 800.917.0043 www.ora.wa.gov/business.asp . Miring & Employee Relations o Associated Industries (HR and Legal Support) 509.326.6885, aiin.com Inland Northwest Society of Human Resource Management 509.344.2235, inshrm.org o Worksource Spokane 509.532.3000, wa.gov /esd /spokane Greater Spokane Incorporated 801 W. Riverside Ave., Suite 100 Spokane, WA 99201 f�509.629.1393 greaterspokana.org . Training & Development • Associated Industries 509.326.6885, aiin.com • Greater Spokane Inc orpo rate d /BIZStreot 509.321.3632, bizstreetspokane.com • SCORE Spokane, 509.353.2800, scorespokane.org • Small Business Development Centers 509.358.7890, wsbdc.org • SNAP Financial Access 509.456.7174, snapaccess.org • U.S. Small Business Administration 509.353.2800, sba.gov • Worksource Spokane 509.532.3000, wa.gov /esd /spokane 7. Exploring More Opportunities Business expansion & Relocation Greater Spokane Incorporated - Economic Development, 509.624.1393, great erspokane,org Government contracting o Greater Spokane Incorporated Eastern Washington PTAC, 509,321,3641, gsiptac.org o U.S. Small Business Administration 509.353.2800, sba.gov Exporting & International Vade • Internailional Trade Alliance 509.413.1470, intrade.org • Small Business Development Centers 509.358.7596, wsbdc.org • U.S. Export Assistance Center 509.344.9398, export, gov /washington /spokane orane version & PDF of lw resource Is aw:"I'JI-3 at ,w vm. W s Itae i s poke n e, cam. Connect through the Greater Spokane Incorporaled membership directory at members.grealerspoliane.org to End lending institutions, attorney firms, accounting firms, reallors, business counselors and consultants, and other for- prolit businesses to help you b9 successful. This guide Is not all- Inclusive. Contact Greater Spokane Incorporated at 509.624.E 393 for more resources and services available to small businesses. © Greater Spokano Incorporated Creme Something Greater k6hei coroClrated I. piinsored by: Washington Trust Batik Washington Trust Bank has been helping businesses around 4th Quarter and Year End 2011 our region grow their dreams since 1902. Today, they're f A quarterly p the oldest and largest privately owned commercial bank � .. q y publication from Greater Spokane _ Incorporated TM headquartered in the Northwest. Looking For The Turning Point There were areas of growth in the regional economy last year, but Doug Tweedy, regional economist, Washington State labor our economic experts are still looking for the turning point that market & economic analysis, reports a positive sign for the will signal a more robust recovery, "The 4th quarter and year -end were as anemic as the data shows, says Randy Barcus, chief economist for Avista Corp. "I am not expecting much in the way of improvements in 2012, and that probably sounds like a broken record. However, I did not anticipate the catastrophic economic meltdown in Europe that put a drag on our national and regional economies. But I am convinced that we are at the bottom of this cycle, it's just hard to pick when the real turning point will be." Grant Forsyth, professor of economics at Eastern Washington University, says, "In the long run, I am still optimistic about the national and Spokane /Kootenai economy. We'll get back to growth," future. "Results from the fall quarter 2011 job vacancy survey show employers reporting a 20% increase in job vacancies over the same period in 2010. This usually indicates a skill gap in the available employment pool. Analysis shows, however, that it is a narrow gap that can be filled with short -tern, on- the -job training or 6 -week classes. Workers have the basic skills but need to update or upgrade specific skills. "Another encouraging sign, Tweedy continues, "is that initial unemployment claims, a leading indicator, have been trending downward and they are back in the range experienced when we were in a growth cycle." Detail Sales Continue Positive Trend For 2011, retail trade sales were up by 2% and total retail sales were up 2.25% over 2010. Results for 4th quarter were lower with increases of 1% for retail trade and 2% for total retail sales over the same period last year. Retail sales were up more than I expected, Forsyth says, "and the County actually did a little better than the cities. But the increases were still less than the rate of inflation, which is a problem for state and local government." "When looking at total taxable sales," Barcus comments, "sometimes we need to step back and look beyond the percentages. Even though a 2% increase is not where we want it to be, 2% of $7.3 billion dollars is a lot of money." Forsyth adds, "Taxable sales came in a little higher than anticipated in the Spokane Transit Authority's taxing district, so they will be able to maintain some biis routes scheduled to be cut. That's a sign there is a little alleviation of the budget shortfalls." According to Steve Scranton, chief investment officer for Washington Trust Bank, "Consumers are still facing challenges and many are still paying off debt. We won't be seeing the 5 to 6% robust sales that we had In the past because wages have been basically flat for the past 3 years." "I expect this year to be about the same as last year," says Barcus, "with a serious jump in 2013, perhaps as soon as late 2012 to hit the holiday season." Year Taxable Retail Trade Total Taxable Sales 2009 $3,461,238,766 $7,354,269,654 2010 $3,412,791,498 $7,201,352,592 2011 $3,479,823,671 $7,363,454,695 Airport Cargo Numbers Extremely Positive "Freight activity has been a bright spot in our traffic numbers during 2011 and is another positive indicator that our regional economy is continuing to recover," says Lawrence J. Krauter, Chief Executive Officer, Spokane Airport Board. Airport cargo registered a 20% increase for 4th quarter compared to the same period in 2010 and a 13.5% annual improvement. Krauter continues, "We have a stable outlook for our cargo airline partners in 2012 and do not anticipate any significant capacity changes other than seasonal adjustments." Total passengers were down just over 3% for the year and 4% for 4th quarter. According Krauter, "In 2011, the airlines made capacity reductions while increasing fares and ancillary fees to offset fuel costs and to increase their overall net profitability." Year Total Total Total Cargo Operations Passengers (tons) 2009 81,397 3,055,081 46,863.0 2010 79,120 3,176,204 47,686.3 2011 76,068 3,076,554 54,118.1 Source: Spokane International Airport Pi Returns To Normal Range "in 2011 there was a run -up In some commodity prices, "We returned to a more historical norm which is close to the particularly fuel and food," says Forsyth, "which pushed inflation 3.5% average CPI the U.S. has experienced since the 1900's" up to 3 %. 1 don't see much inflation in the near future, although says Scranton. "I am not concerned about inflation going into there could be another increase in gas prices. As a resuq, I think 2012." it will continue to give the Federal Reserve confidence in their zero interest rate policy, which they announced will probably stay in place until the middle of 2014." "I believe commodity prices will be relatively stable and I expect inflation to be at or below 2% in 2012," says Barcus, "which is in the low range of the typical 2 to 3 %." M14 MuslardMIA 1111-40 Year CPI Annual Percent Change 2009 -0.63% 2010 0.98% 2011 2.97% Source: U.5. Mome-J of Labor Statisfks All Eyes Continue To FOCUS On EMployrnent "Spokane County's month -to- month, seasonally- adjusted unemployment rate has not changed much since December 2009, staying in the 9% range," says Forsyth. "But I'm a little more hopeful going into 2012 than I was a few months ago because of the Boeing decision to build the 737 in Washington, and that's going to have a spillover effect for our area because we have a growing number of aerospace companies." "The good news is that private employment gained 1,000 jobs in 2011," says Tweedy, "but the drag was the loss of 500 government jobs. Unfortunately, government layoffs will accelerate in the first quarter of 2012." "I'm quite disturbed that the employment level dropped another 2,500 workers in 2011 after dropping 2,800 the prior year," states Barcus. "I was expecting a rebound in employment and I believe this is quite bad news for the overall economy. With continued layoffs expected in the public sector, I anticipate employment gains in 2012 to be negligible." In 4th quarter 2011, the available workforce dropped 2.5 %, the number of those employed was down just over 21 and the number of people unemployed decreased by 6.7% compared to 4th quarter 2010. A year -end comparison shows slightly better numbers. The available workforce was down 1.8 %, the number employed dropped 1.2 %, and the unemployed number dropped to just over 7 %. The annual unemployment rate dropped from 9.6% in 2010 to 9.1 % in 2011. "As I look at this number" says Scranton, "my caution is not to focus too much on the unemployment rate because that number alone can be misleading. Given the reduced workforce In Spokane, comparing the unemployment rates for different years and quarters is not apples to apples." Continued on next page Still Working Through Excess Housing Inventory Home sales in the 4th quarter were robust, with an increase of and income. This leads me to conclude we are at or near the nearly 9% over the same period last year. Scranton says this bottom of this cycle. Prices in 2011 are 41 % higher than they increase might have been somewhat distorted due to the mild were a decade ago, which Is about a 3.5% compound average weather in December 2011. increase. If we go back 20 years, prices have increased about 4.5% per year compounded." When looking at year -end numbers, all trends were downward. The number of units sold was down 5.4% and sales volumes decreased 13.6 %. However, the tax incentive in effect for much of 2010 is still skewing the comparison. Looking ahead, Barcus anticipates 1,000 homes per quarter selling in 2012, which matches the number for 4th quarter 2011 "We clearly saw a continuing decrease in home prices," says Scranton. The year -end 2011 average sales price dropped 8.6% and median sales price dropped just over 5% compared to 2010. "Foreclosures and forced sales are still making up 15% of sales overall in the Spokane area," continues Scranton, "so that is a major factor in the decrease in sales prices. But in the 4th quarter we saw increases in units sold, even though prices dropped off. There are signs, both nationally and for Spokane, that we have hit the bottom in sales volume. But there's still work to do to get through the excess inventory and reach the bottom on pricing." According to Forsyth, "Data from the FDIC indicates banks are still holding onto a lot of real estate acquired from foreclosures. That is one of the things depressing prices, in addition to the fiat employment level since December 2009." BarCUS shares a longer -term perspective on the housing market. "The median selling price is about what it was in 2005 prior to the bubble when prices were generally in balance with the economy He continues, "This housing cycle has taught everyone two things. First, housing is a great long -term investment. Second, although long -term housing values go up consistently, they do not always go up every single year. I believe these 3.5% to 4.5% increases are the sustainable rates we can expect over the next 10 to 20 years." Forsyth notes that a significant part of the permitting for new residential construction has been in multi- family units. "There is a fairly robust demand for apartment living and it seems to be an area where banks are willing to lend." "The growing number of renters could be a longer term demographic trend due in part to stricter lending requirements," says Scranton. 'This has led to fewer rental vacancies, however, and rental rates have started to climb. In turn, the same trend may create an incentive for renters to take advantage of the very low mortgage rates and depressed home prices and lead to increased sales of starter homes." Permit Valuations Epp Slightly The bright spot for construction permitting was in unincorporated Spokane County with valuations for the year 30% higher, even though the number of permits was down 6 %. The city of Spokane had a 6% decrease in valuations and a 166 /o decrease in permits. The sharpest drop in permit valuations was 24% in the city of Spokane Valley with nearly 5% fewer permits. Overall for Spokane County valuations increased 4.49'6 while the number of permits dropped slightly more than an 8%. this will be happening any time soon. Once private construction resumes, which I believe will begin in 2013, we will see some dramatic improvements in permit valuations." Total City & County Building Permits II Year Total Permits Total Valuation "Although these are improving numbers," says Barcus, "they are 2009 15,196 $526,256,011 still only about half the levels we experienced in the middle of the 2010 16,170 $524,979,028 2011 14,833 $546,013,647 last decade. We need a large private project such as a big hotel Source: City ofSpokarne, City of Spokane Valley, and or office building to make an impact, but I see no indications Spokane Courntystatisticetreports, s Year Units Dollar Sales Price Sold Volume Average Median 2009 4,664 $874,898 $187,585 169,000 2010 4,250 $779,871 $183,499 163,450 2011 4,020 $673,976 $167,665 154,900 Permit Valuations Epp Slightly The bright spot for construction permitting was in unincorporated Spokane County with valuations for the year 30% higher, even though the number of permits was down 6 %. The city of Spokane had a 6% decrease in valuations and a 166 /o decrease in permits. The sharpest drop in permit valuations was 24% in the city of Spokane Valley with nearly 5% fewer permits. Overall for Spokane County valuations increased 4.49'6 while the number of permits dropped slightly more than an 8%. this will be happening any time soon. Once private construction resumes, which I believe will begin in 2013, we will see some dramatic improvements in permit valuations." Total City & County Building Permits II Year Total Permits Total Valuation "Although these are improving numbers," says Barcus, "they are 2009 15,196 $526,256,011 still only about half the levels we experienced in the middle of the 2010 16,170 $524,979,028 2011 14,833 $546,013,647 last decade. We need a large private project such as a big hotel Source: City ofSpokarne, City of Spokane Valley, and or office building to make an impact, but I see no indications Spokane Courntystatisticetreports, "There's a lot more at play than just the net increase or decrease in the numbers," according to Tweedy. "For instance, even though there were less people looking for work, it was not primarily because discouraged people were dropping out of the labor force. Tile Spokane area gained 7,000 new job seekers during the recession from areas harder hit by unemployment, but many of these people have now moved back or moved on." "I anticipate that the slight downward trend in the number employed will continue," says Barcus. "People who have postponed retirement for several years are now starting to retire. However, businesses are often figuring out ways to avoid replacing their position or to reduce hours. Some of this is through automation." Scranton concurs, "Due to uncertainty in the business community about potential regulations and taxes, many employers have been more willing to invest in efficiencies such as hardware and software, than in hiring new employees. The more government can do to reduce uncertainty, for small business especially, the better they can plan and determine whether to add new people to their payrolls." Tweedy states, "Several subsectors, as reported in prior issues, continue to experience growth; financial, insurance, health care, advanced manufacturing, and professional, scientific and technical. This is particularly encouraging as these jobs tend to be in higher paying sectors." "We still have a pretty weak service sector," says Forsyth. Most of the employment increases have been on the goods - producing side, which is significantly smaller. The service sector -- private and public -- accounts for 85% of our region's employment base. Positive numbers in the goods - producing sector can't make up for a weak service sector. Forsyth states, "I still expect the unemployment rate to be above 8% in 2012," Quarter Spokane County Civilian Labor Force Spokane County Washington State United States Total Employed Unemployed Unemployment Rate Unemployment Rate Unemployment Rate 2009 239,570 217,500 22,070 92% 9.3% 9.3% 2010 237,510 214,700 22,810 9.6% 9.6% 9.6% 2011 233,300 212,140 21,160 9.1% 9.2% 8.9% Source: Washington Slats Fmploymont Security Department; U.S. Bureau of LaborStatislic.i Looking Ahead The economic experts on our panel expressed concern about the national and global debt situation. "I believe we will continue to have subpar economic growth of 1 to 3% in 2012, and possibly for up to five years," says Scranton, "depending on the decisions or lack of decisions by our global politica4 leaders — and so far they have been unwilling to address the debt crisis. Another recession is not a likely scenario, but it becomes more likely the longer a resolution to the debt situation is delayed. I think we will squeeze by for now and nothing will probably be done In the U.S. until after the elections." Forsyth concurs. "We need to see policy makers be more transparent about taxes and policies. I am looking for an emerging consensus with staying power in both the U.S. and Europe, because the uncertainty is what's holding a lot of businesses back. When there is a consistent upward trend In employment growth for 6 to 12 months, I will be comfortable that our region is back to a more normal pattern of economic growth." Barometer Writec DeWe Rauen, Legendary Hills Communications Corir x cat, Driver Advocate ocate LJtl � 1 Greater Spokane Incorporated 801 W. Riverside Ave., Suita 100 F Spokane, WA 99201 �t 509.624.1393 grealerspokane.org rs Data assemb'ed by the Institute lot Public Policy & Economic Analysis at Eastern Plsshlrngton University Spok Incorporated. Croate Sorg meting Gra -der Be �a Part o-i the 'Vvf arld `s Largest. ReSOUrce �: F, lo -for Medical Device Devehupirnent Professionals uB C-Q, Medical UoSio n & Manufacturing - ...... im WEST T February 14 --16, 20'12 Anaheim Convention Center Anaheim, CA F � WHEN: PROGRAM PANELISTS: Wednesday, February 15 4:00 - 6:45 pm Tom Simpson Spokane Angel Alliance WHERE: Greater Spokane Incorporated Brad Zenger 801 W. Riverside, Spokane Pivotal Investments REGISTER: Scott Broder events.greaterspokane.org Inland Technology Start Fund Dave Curry IN PARTNERSHIP WITH: Demand Energy Networks (MEAN Byron McCann TECH ALLENINN Ascent Partners Group 0M.11 (3 reate {nnovate1'1Ti' Spotre = `I GSI Flash: Good Morning Greater Spokane Next Friday Having trouble viewing this email? 4_.1. -.:i< mere r In This Issue • Good Morning Greater Spokane • Business After Hours • Government Contracting • Online Marketing Made Simple • A Conversation With.... • FIRST Robotics • Mark Your Calendars 0 0 'I Featured Member Event Go Zaps $4,000 Giveaway January 11 Coeur d Alene Casino Resort 37914 S Nukwalqw Rd Want Informatlon on other rnember events? Check out our rnarnl }cr avcal page. 00orcf Sultes Celebrates 10 Years! Big congrals goes out to Oxford Suites, which will celebrate 10 years in Spokane with an open house on Feb. 2 from 4:00 p.m. - 6,30 p.m. at 115 W North River Drive. Be there and enjoy appetizers, wine, beer and 7 .. _ Page 1 of 5 January 4, 2012 Good Morning Greater Spokane- The State of gdaAcation 1 r' The five leaders of our area colleges and universities you see above will discuss the state of education at next Friday's Good Morning Greater Spokane program. Dr. Rodolfo Arevalo (EWU), Dr. Christine Johnson (CCS), Dr. Thayne McCulloh ( Gonzaga), Dr. Brian Pitcher (WSU Spokane) and Dr. Beck Taylor (Whitworth) will all discuss why a good K -12 education is important for success in college and future careers. You'll also receive information on area school levies, whic#t'we are Good Morning Greater Spokane January 13 /Networking: 7:00 a.m. - 7:25 a.m. Program: 7:30 a.m. - 9:00 a.m. Gonzaqa Universitv Cataldo Hall - The Globe Room; 502 E Boone Parklr6 Irdorinatl;;r. $25 for GSI Members / $55 for Non - members Repilster https:// ui. constantcoiitact. com /vistialeciitor /vistial_editor_ preview. jsp ?age nt.uid=1109783318029 &format... 4/16/2012 GSl Flash: Good Morning Greater Spokane Next Friday desserts. RSVP by Jan. 27 to flarly Purcerl or call 509,353,9000 ext. 1325. David Horsager Ceming To Spolkn o Executive Women International (EWI) of Spokano will bring author, entrepreneur, professor and award- winning keynote speaker David Horsager to the Spokane Convention Center Jan. 0 (this Friday]) to talk about lho boltom -line impact of trust. Bring your friends, bring your coworkers, bring everyonel Tickets aro $35 each. More Infq_rn�atipn Top Level Investors and Civic Partners REGIONAL VISIONARIES Avisla Cowles Company Providence Health Services Sterling Savings Bank Washington Trust Bank COMMUNITY LEADERS Global Credit Union Ilron, Inc. CHAIRMAN'S CIRCLE Bank of America Banner Bank Central Pre -Mix Concrete Co. Deaconess Hospital Garco Construction, Inc. Gonzaga University Group Health Cooperative Inland Northwest Health Services Inland Power KXLY Broadcast Group t-ydig Construction Moss Adams LLP Northern Quest Resort & Casino Northwest Farm Credit Services Pearson Packaging Systems Potlatch Corporation Premera Blue Cross Red Lion Hotels Corporation Rockwood Clinic, P.S. Signature Genomics from PerkinElmer Spokane International Airport STCU Telect, Inc. URM Stores, Inc. U.S. Bank Valley Hospital Wells Fargo CIVIC PARTNERS Spokane County Page 2 of S Sponsored by: ,Il o . X11 I0 No ane, I lubli-c c hoofs 4 vncfleij ce jb.I e veryone Business After Hours - Ciao Mambo! a great ital!an restaurant --- RD Looking for some business contacts? Come to Ciao Mambo for January's Business After Hours] Check out the zesty monu, meet fellow GSI members and make some new friends - all for free! Business After Hours January 26 5:00 p.m. - 7:00 p.m. Clao Mambo - 818 Riverside Ave, Suite A Free for GSI Members / $10 for Non - members Re( lister Government Contracting - Something for Everyone Our PICCLifement Technical Assistance Canter (PTAC) assists companies looking to contract with the government. PTAC has some great upcoming -� workshops and classes, including one for military r veterans. Check them outl Introduction to Government Contracting for Veterans January ll 1:00 p.m. - 3:00 p.m. 801 W Riverside, Ste 100 Free RegJster Introduction to Government Contracting January 12 8:00 a.m. - 11:00 a.m. 801 W Riverside, Ste 100 Free Rrrllster Women -Owned Small Business Certification January 27 9:00 a.m. - 11:00 a.m. 801 W Riverside, Ste 100 Free Reciister https:/ lui. constantcojitact. com /visualeditorlvisual_editor_ preview jsp ?agent.uid =1109783318029 &format... 4/16/2012 GSI Flash: Good Morning Greater Spokane Next Friday Washington State Department of Commerce City of Spokane U.S. Economic Development Administration City of Spokane Valley City of Cheney City of Liberty Lake Kalispel Tribe of Indians City of Airway Heights Spokane Tribe of Indians City of Medical Lake City of Newport Greater Spokane Incorporated is working together to build a strong economy In our region by: Connecting businesses to valuable relationships and resources Driving Initiatives to improve our region Advocating for business with a strong, unified volce 1C�in� ailing i.isk!� Online Markeiiincg Made Simple r" Looking to boost your company's online presence? Need to rank higher on those Google searches? Page 3 of 5 Our Jan. 17 BIZStreet Intensive features two renowned local online marketing specialists - Ed geese of Sixth Man Marketing (above left) and Chris Reilly of Unleashed Online Marketing (above right) - who will teach you the tips and tricks to manage your online marketing results and measure success. BIZStreet Intensive: Online Marketing Made Simple January 17 8 :00 a.m. a 11;00 a.m. 801 W Riverside, Ste 100 $30 for GSI Members 1$50 for Non - members Register A Conversation With —Larry Krauter Spokane International Airport's CEO is a new area executive with a wealth of business knowledge. Come find out how he achieved success, what he sees In Spokane's future and morel A Conversation With.... Larry Krauter January 25 8:00 a.m. - 9:30 a.m. 801 W Riverside, Ste 100 $25 for GSI Members 1$50 for Non - members Re ister FIRST Robotics - Be a Voluntrerl httpsa/ ui. constanteontact .com/visiialedi[or /visual_ editor _previciv..jsp ?agent.iiid = 1109783318029 &format... 4/16/2012 GSI Flash: Good Morning Greater Spokane Next Friday �f I V 141 19 IV i :i FIRST Public Service Announcement - Keanu Reeves As Keanu Reeves said in the above video, students will participate in something that will directly affect their future. Page 4 of 5 Eastern Washington University will host the 2012 FIRST Robotics competition April 5 - 7, where more than 40 high school teams will compete while utilizing skills in science, technology, engineering and math (STEM). We're partnering with EWU for this fantastic event. If you'd like to get involved, be a volunteer! { O ro are: Wn o v unteer POSi avaliabl (,, and no matter your background - there "s a spot for you! The event needs judges, refs and a lot more. Contact Dale Garr aw'a ' at EWU for more information. Mark YoLII' ;f. Feb. 10 - Good Morning Greater Spokane: State of the City Mayor David Condon will give his inaugural State of the City Address at February's Good Morning Greater Spokane Program. Feb. 16 - 2012 Health Care Forum: Health & Wellness @ Work Liston to a discussion about the important factors businesses should be considering now around their employees' health and the business' bottom line. Greater Spokane Incorporated - Creating Something Greater for the Spokane Region Since 1881 Fnrward email https: / /ui.constaiitcontact. corn/ visuale (iitoj/visual_Cditor_preview. jsp? agent .uid = 1109783318029 &fornnat... 4/16/2012 GSI Flash: Good Morning Greater Spokane Next Friday - J I(I ld I, I' Cu1sam Onfix i TNs email was sent tr i7ivandervert@greaterspokane.org by kdudfevTgreaters kane + Prof. - fEM, :i' Address j Instant removal with SafeUnsuLsaibeT'° j Private Polx�, Greater Spokane Incorporated 1 801 W. Riverside Ave Suite 100 1 Spokane I WA 199201 Page S of S https:ll ui. constanteoiitact. comlvisualeditoa -lvisual_editor_ preview. jsp ?agenttuid= 1109783318029 &format... 4/16/2012 ii! t IL' M'+ f 1 rrr -� ? 1p,ilN I'wltll � iHqufll• (1111u111', III{11I�— Rlallu FY 2013 F der-c,,d AMenda The development f the FY 2013 Eastern Washington Fed e4 Agenda is el,l r tiDn among Greater Spokane Incorporated, the Greater Spokane Valley Chamber of Commerce and the Vilest Plains Chamber of Commerce. spo�ir�'c��c�!k• k�ihe 1r1cnrPt)nF1 i Creaxe "yjYrt fhiog Grower Our federal priorities focus on building economic growth and continued business investment. We recognize the importance of public and private investments in higher education, transportation, worl(force training, and strong community organizations. These partnerships continue to bring success in achieving our regional priorities. Create Something Greater - Connect - Drive - Advocate Greater Spokane Incorporated's 2011 -2012 Public Policy program is sponsored by: Lydig Construction www.lydig.com Sunshine Disposal and Recycling www.sunshinedisposal.com Transportation US 395 North Spokane Corridor (NSC) Francis Avenue to 1 -90 Design and Construction — $650 million for the design and construction of the NSC from Francis Avenue to the Spokane River. 1 -90 Barker and Harvard Road Interchanges — $85 million for the design and reconstruction of 1 -90 from Barker Road to Harvard Road, including the reconstruction of the Barker and Harvard Road Interchanges. US 195 Hatch Road to 1 -90 Corridor — $71 million for the design and con- struction of the Hatch Road and Meadowlane Road Interchange. Division Street Gateway /Corridor Enhancements Phase II — $2 million to create a catalyst project at the intersection of Division Street, Riverside Avenue, and Martin Luther King, Jr. Way. Sullivan Road Corridor Project — $45.55 million to improve the capacity, reliability, functionality and longevity of the Sullivan Road Corridor. Central City Line Project, Spokane Transit Authority — Support for the Central City Line project and the Small Starts grant application, which will allow the project to move into project development and compete for major capital investment grants available for new transit projects. University Place Pedestrian Overpass Phase II — Support the purchase of a needed right -of -way, design completion, and development for the University Place Pedestrian Overpass. Community and Economic Development Comprehensive Economic Development Strategy (CEDS) — Support for the CEDS program, for the continued funding of grant requests for key proj- ects in the Spokane region. Procurement Technical Assistance Program (PTAC) — Support the request to the Department of Defense to maintain the current distribution of funds to regional PTAC centers. Mobius Science Center — $250,000 to support the Mobius outreach pro- gram. Health Sciences & Services Authority of Spokane County (HSSA) — Sup- port the request to the federal government for the reauthorizatlon of the Small Business Innovation Research (SBIR) program and for Congress to craft patent reform that fully funds the United States Patent and Trademark Office (USPTO). Spokane International Airport (SIA) — $37 million for the multi -year FAA reauthorization law that will provide adequate funding to allow for long -term planning and capital improvements from the Airport Improvement Program, Spokane Area Workforce Development Council — Reauthorization and modernization of the Workforce Investment Act (WIA) and sustained appro- priations that support a robust and responsive workforce system. Continued on Next Page Spokane County Community Services, Housing, and Community Devel- opment Department - Maintain existing levels of housing and Community Development Block Grant funds to ensure affordable housing. Graduate Medical Education — Support for legislation that allows the Secretary of Health and Human Services to conduct a pilot project through the Medicare program under Title XVIII of the Social Security Act. Visit Spokane — Support for the expansion and retention of the Visa Waiver Program to encourage international and domestic travel within the United States. Higher Education Washington State University (WSU) — Support to advance the place- ment of graduate medical students in Eastern Washington and establish the second year of the WWAMI program. The WSU Agricultural Research Center — Support to secure a land grant formula and competitive funds for the continuation of agricultural research. Eastern Washington University (EWU) Center for Military Student Suc- cess — $1 million over the next three years for support services to military personnel and their families. Health Informatics Technology and Management (HITM) — $325,000 to develop a baccalaureate degree in Health Informatics Technology and Management at Eastern Washington University. Community Colleges of Spokane (CCS) — Support for preservation of Pell Grant eligibility options for less than half -time students and for students seeking basic skills and credentials to gain living wage jobs. To ensure the success of non - traditional students, CCS is also seeking to retain full fund- ing for veterans' programs and for the Head Start/Early Head Start program. University of Washington — Support to meet Graduate Medical Education Greater Spokane Incorporated (GME) expansion goals through legislative initiatives for the delivery of new works year -round with the busi- GME models and for increased GME funding through the Center for Medi- ness community to advance cine and Medicaid Services. policies that enhance our re- gion's business climate. Military Construction Projects MIL o Precision Measurement Equipment Laboratory (PMEL) Facility (Air Mobility Command) - $4.85 million for the construction of a new 6,844 sgft PMEL facility and the demolition of the 14,574 sqft existing PMEL facility at Fairchild Air Force Base. Combined Logistics Readiness Facility (Air National Guard) - $10.2 million for the construction of a modern facility to house the Washington Air National Guard (141st) Air Refueling Wing Expeditionary Medical Support, CBRNE Enhanced Response Package, and 242/256 Combat Communica- tion Squadrons' deployable equipment packages. Base Operations Facility (AMC) - $10 million to fund the construction of a new 18,076 sgft Base Operations Facility and the demolition of the anti- quated 21,809 sgft facility. Throughout the past decade, Greater Spokane Incorporated's advocacy efforts have produced more than $900 million in fund- ing for projects thot enhance the economic vitality of the Inland Northwest, Incorporated Cr, -ola sorrreji ft Gfear, '16:011, i Greater Spokane Incorporated provides a voice for business climate issues and key com- munity initiatives on behalf of Eastern Washington and North Idaho. (BSI remains re- gional, unified and focused in the 2012 legislative session. Connecting you to valu- able relationships and resources Driving initiatives to im- prove our region Advocating on behalf of business owners with local, state and federal policy makers Ji �y�k; l Create SaRrOFIN Greaser Federal v rnment WASHINGTON Maria Cantwell = 1' U.S. Senate (D) Spokane: 509.353.2507 Washington, D.C.: 202.224.3441 maria —cantwell @cantwell,senate.gov • =• - Patty Murray U.S. Senate (D) Spokane: 509.624.9515 Washington, D.C.: 202.224.2621 senator _murray @murray.senate,gov Cathy McMorris- Rodgers (5th District) U.S. House of Representatives (R) Spokane: 509.353.2374 Washington, D.C.: 202.225.2006 www.mcmorrisrodgers.house.gov IDAHO Mike Crapo } U.S. Senate (R) Coeur d'Alene: 208.455.0360 Washington, D.C.: 202.664.5490 senator_crapo @crapo.senate.gov James Risch U.S. Senate (R) Coeur d'Alene: 208.667.6130 Washington, D.C.: 202.224.2752 james_risch @risch.senate.gov Raul Labrador U,S. House of Representatives (R) t Coeur d'Alene: 208.667.0127 Washington, D.C,:202.225.6611 ■ www.labrador.house.gov Mike Simpson U.S. House of Representatives (R) Boise: 208.334.1953 Washington, D.C.: 202.225.5531 www.simpson.house.gov e�ar_v�■ a�xx�r. VALLEY (TSTPIO/ns Glronl4erisiCOmmer9 f1JJ n r c u :,s .z r a a� F Photography provided by BHW I, Dominic Bonuccelli, Spokane International Airport, Worlhwest Museurn of Ails & Culture, WSDOT, EWU, WSU, Fairchild Ass Force Base and Gary Roberto .Advocating for business with a strong unified voice I www.twitter.corn /GSlPolicy I WWW.yourpolicyvoice.org sheily — You (and your GS colleagues) P(rt a very solid stake in the ground to suppart Spokane kids through school levJos. I'm not sure we would hove survived the negative campaign without you getting behind us all from the get -go. We've never had sucli access to lire press and TV 11jedia to tell tl)e levy story and answer 7uestlopis witli factual Irifarmation. i hank you From the bottom of my heard Dr. lmoft� Crc W1iY Superintendent West Valley School District 4363 2805 N. Argonne fed. Spokane, WA 9921 polly.crowley 0 y vsd,corn (509) 924 -2151 Hi ShelIy., Wow. ..it's over and we can now take a breath. I spent the morning delivering a thank yoti note from folly and cookies to the employees of each school as cur way of lettin , them know how much we appreciate all the hard work they contributed to the passage of our levies. I ghoiad have brought you guys some as well! 'Thank you so rnurb for teaming up with us for otu• levy fight. I really did feel like we were in a battle. So gx :atef fl to be on the positive side of 50 %., You guys were awesome and I can't thank you criough for standing beside us. Please keep us in rind for fuftuv projects and opportunities to partner. Thanks again, SGT Public HeIRIMI)s L)irec[ur 'West Valiry-School DiAric[ 063 2805 N. Argonne Bond Snokai[c. WA 99212 {SUS# }$rt0•T�0 -t R I CIF C 7nt# fbr tHifterfI' - 1larreVy (_'-'Ic)()cl fx-bicsctools are important to mi-aintaln a vibrant communiN. Our local runes SLIPPLAI Sdluol pR)graffis gift far -,-I �JOOCI, well-fWndecl edUCA01-1, Dic.-I you know? 1hi, k/hin[onance, anc.1 Opora #' �n (11,/KO) ;,vio, on [he ballot in Y lor Sr)ok""l "1": ('01 10Y sd it)()l district. -Snro not new, They Elr(? 1"-,o [I jj for c;! k�ine' cleme Sconall" Oyearot Spokane Area School Oistdcls with I-evies oil the February Ballot Central Valley Cheney Deer Park East Valley Freeman Great Northern Liberty Mead Nledical Lake Newport Mine Nlile Falls Riverside Spokane PLIbliC SC11001S West Valley Levy Dollars Fund Critical Programs Moro, Ulan of levy dollars go to educ-aliol ill hrogir %i s that Lire not or only martialky itmded by v/Vasilingio c Siaa,. Our local school districts are al riSk of I01301g fulllIOU for Local Fffort Assistance. l" 12 education could he cut by an estOiated it I -,i i � funding. + 01MIOLll levy dollars, vifltal will +,\ +e loco? Possible: cull to education inclucle': * Art, HILISIC and drama * F xtraCLlrl- iCLllar (sports) and co- ct.lrricl..11ar aclivllies Colfe(_i(j credit in the cl<!SSroorn fechnology. texit)ooks and inaterials } L' hliclh school dropout prevcntioll ml r)rallis All clay kinclergai len t . Sdence, TechnologY. Lngineering and IiMath (STEIM) 4iilialives, ciesignecl W) meel future `Iiorkforce (lveds Sc 1 )ol I,,I , it ?nSl`: iiL,n Om r�tliran -tl E �xpc- n:,.. -� fvlctinten�:nc:� :,.Ilcl uliliiies L7 Gre filer Spokane incorpor7ted *J �oa.�i <s.isg3 Take Action Now: Inform and enrourage your employees. neighbors. relatives and Iriends to vote in support of their district levy. Write a letter to We editor of your newspaper explaining the importance of suppor#ing education and our local levies. Visit YourPolicylloice.org to write a letter to your elected officials in support of Local Hforl Assistance. Attend pudic school events to learn more. How call Vve help you'd For more information and to learn more abmit the importance of levy frinding for our community, contact Shelly O'QUirin at soc�uinn� r�gre.aters {�okane.org. "xrolce.ot'g to learn how you can Support ekJLlcaiion incur region. � q.kane' [�r�ara Soroial�utal Greafa� TO: Jadne Han an OSpI • school F1;ul Servlees L.vles FF014� Mary' Engwct, State Rcpo r, Tccnft,a- N£WC$D lQl DATE Fewn rj 15.2012 UNOFFICIAL RESULTS OF FEBRUARY 14, 2.01 2., SCHOOL FINANCING ELECTIONS FOR SCHOOL DISTRICTS WITHIN NEWFSO 101 CounLy Tyoaf Bond 2017 catl-dn 7,014 ca. an 201 seo1ac4on 201ccalwco- 2017eo] , 2.10[0100101 V NIIm6.V Vf N..be —r PCrn•nry •� L /Bond Amount A-,,, mwnt Amamt Amount Amounx Y,111 YES NO of VYS Adams Lind SO 915& M &O 5688,573 $588,573 PARS lrsli 1111 0.05i RImMe SD 5160 M &O $9330000 $933.000 Wwlhtucna SD I:lO9 M &O $150.000 $150.000 PASS H3 27 7+.17 ^a Fcr B.o Nk SD #305 M &O $499,500 $499,500 $4994500 PASS 731 42, 6ilT -1. Llneo!n Creston SD #073 M&O $365,000 $365,000 PASS 105 213 51111•4 m.rringwn SD 5204 M &O $4954000 $495.000 PA , 174 '719wn. Odr=SO#105 M&O $G98.000 PASS _"A IW 6:181 °i - Cdc-z. SD P10S CP $110.000 PASS J22 I 1� 61,_7•,. VJ716ur SD 0200 M&0 SGMOOD 8620,000 PASS Js1 202 ..3.17 ^n. Pend Orc0c NONE Conti l Valley SD 11356 M &O 527,100,000 527,100,000 527.100,000 PASS h67 NM7 ;S4ure• S alranc Cnc SD 4350 M &O $8,500,000 $8,800,000 $9,100,000 PASS 3,111 _,ais Daer Park S9 #414 M &O $1.962.GG5 $2,001,915 $2,041353 yell. 1,2x, 1,1+5 4210^•. Fast Valloy SO 0361 M &O 570976,643 $11.305.941 S I.G- 15.119 $11.994,473 PA-s :az z-41v 51.7°6 Frocman SO 5358 M &O $1,470,000 $1.404,291 $1 ,099,132 PASS xul Tin Great North— SD 1312 M &O $163,500 $163,500 PASS 12 171 06,97% L51erty SD 5362 M &O $1,430.000 $1,4G0,000 $1,520,000 PASS 737 Sao %39% Liberty SO is362 CP $175.000 $115,000 $115,000 PAea 7Sx Mcad SD 11354 M &O $20,650,000 520,650,000 520,650,000 PASS SX4 61,3,',•1 McS,=J L.uo 1326 M 10 37,097.622 $7,130,551 S1, 164,467 PA45 1294 nuu SS 13 ". Nlna Mil. FAL^ SD 1325 M &O 52,780,000 $2.8201000 $2,880,000 M.R, 1,4g7 r.429 r,w,ldu SD 17416 M &0 $3,270,000 $3,460,000 $3,700,000 r'..11, 1.210 .,A- J7.u3q, Rimrsldo SD ft4l6 CP $7,218,750 $1.218.750 $1.218,750 $1,218,750 V.< 1.061 2,]07 - 147.1. S okano SD T.O81 M &O $71,500,000 $72,500,000 $73.500.000 PAS, 7t5tl 17,746 ol.m 7. WGt Valley 50 9363 M &O $7,840,000 $7,840.000 $7,840,000 PASS ,78.1 2231 .c: «.w. Woet Vall SD V363 CP $500,000 s500,c0O 5500,000 PA. S L'�4 2.jn v l� ^• Steve- Cho .Lh SO-03G .v,&0 $1,OSG,000 $1,056,000 51.056,000 $1,OSG.000 PASS 1.9x7 X17 ,7,oq- Chcwolah SD 2036 CP $332,667 5332,667 5332,667 Fs IL ad) "" +S.., Columbia SD 9206 M 410 585,000 $85,000 PASS 2I. la\ 171 7.J °i. 'Nhltman Colfax SD 000 M &0 $1.200.000 $11250.000 vA.o 7sa :cS la<ww., Cohon SD 9306 M80 5483,895 PASS '20- Endkott SD A306 M &O $280.000 $280,000 PALS 117 59 r,G.w•r. Ook—da!a SD 9324 M &O 1425.000 $434,500 PASS _'t7 bIX1 (123% Put —SO h267 M&O $4,900,000 $5,300,000 Pass J,041 7x9 7v,a1•,. Pullman 50 t267 CP $200.000 $200,000 $200,000 5200.000 $200.000 $200,000 PACs u1 7.9 a9,mn.: Ro Na SD a320 '.( &0 $520.000 $520.000 PAS, i-4 176 6g31 •.. S; Jahn SO X322 M20 $381),000 $360.000 PAS, 21P a+ Sto too SD 41304 M &0 $110,000 $110.000 P'm •+J l� 1991•,0 Tehoa SO 4265 M &O 5290,000 $290,000 1 Seas 1 2ts 1 c: M1, N.Icnacl Dunn. Ed.D.. Sup—endenr. NLWLSD )01 Sara D.Lrd, E.ccuuvc S.crrtry 1. W.I. Ounn e: Jerry MCOnn7loU. A= Unr Supcnntclld —n . NEVIY5D 70 t Emah c: Hclena P=11..Y -.xum Supcnntcndcr:L NLWtZ 101 c Cory Pbgar. OI[ cr. SFS. NE'NESO 101 c: Jarsuc Chyll -k,, WASA-01y P rq. 1 1 � � r Levy dollars help fund school districts and maintain the educational programs the community has come to expect from our schools. A confusing component of our school district budget's is a state funded program known as Local Effort Assistance (LEA). Many voters don't realize the impact LEA has on their local levies. LEA allows property -poor school districts to receive extra financial assistance from the state. Greater Spokane Incorporated supports education and will continue to advocate for support by the state to fund LEA. While GSI is optimistic that LEA will continue to be funded, we have provided a comparison below that gives a better understanding of the link between LEA and local levies, The numbers for each district below are what voters will see on the ballot. If the state continues LEA funding, voters will pay less than what is shown on the ballot. Central Valley School District is asking voters to replace the expiring $27.3 n1lilhon levy with a $27.1 rrlrlhon levy. I If LEA is cut Central Valley will collect: 84.19 per thousand CE�l�ra.l Malley d If LEA is funded Central Valley l,vill collect: X33.54 per thousand 1.1011100!h?r1ers w',!it11 cl i ,free ! ,�ILI° 01 S 15 0,000 w01.aI[I p 6) .9-8 IDei y0�mr or $52,36) -noMh, if LEA is NOT funded. Sppokane Public Schools will collect the same tax that was passed in INilarch 2009 if the state Levy Effort Assistance (LEI,) program is not cul. If LEA is cat SPS will collect: $4.49 per thousand for 2013 If LEA is funded SPS will collect: X3.89 per thousand for 2013 > lt�rrle +�,vn ;r :vtth a hoai ^,, walue of $150,000 would pay ;`669 ;)�r year or $5535 por month, if LEA is IVOT fUnded. Nine il!)IRe �. Spolone Public Schools Nine Ulile ,nvanls ils voters to understand why they are seeking a .43- cent increase on the levy amount from previous years. Over the feast several years, the school district has experienced significant cuts in slate allocations, and all indicators show more are expected. These Setbacks have forced the district to request Additional funding from Local ta. <payers to Maintain the schools they have come to expect and are proud of in the community, I- lorneoviners with s 'home N),-9Itre of $150,000 would ply $514 per yE:ar or'$42.36 per mouth, if L.FA Is PIOT fF,llldcd, Voters in II i ifead District %Hill r W'Ggll 70 Wh011 111ey 9W the I)NlOt thgtt overail schual taxes w11J be C1ecr'��sirr�. If LEA is cut Mead will collect: $1.55 oer thousand If LEA is funded Mead will collect: $183 {per thousand HgmCovolers with a home ualkre of $130,0190 Would pey $682 per year or $16.88 pet' month, if LEA is NOT funded. Spokane aye,,, �sx,k- ir.•rvx Mead N K :. , Get the Peal Factc, 1 &O Levy Facts MYTH: Levy taxes hurt horneowners. FACT. Good schools Increase hone values. "[;Doti school s "Viere ranked as the third most impor Milt 116g borhood charicteristic for both bU er5 {aod sellers botweer) ages ?5 rind (14 With children For every level of school [luaIIty Inipmvtm ell t, the JIOU5friq price iiIcreases 0.52 cents p F r sqL W re foot on average, For a 900 sclUare foot home, a 10 point increase in school quallty trc mlzites into a $415001ncrease In Sales price.:- NIYTH: Tax dollars already fund 'I 00% of our children's education viithout requiring excess tax levies. FACT: In January 2012, the Washington State Supreme Court ruled that the state legislature is failing to properly fund basic �2clucatiinn. The state sloes not consider programs skrclr as .1rr, r- nu sfc, 0rarna, athletic acrd extracurricular activities, col142ge cred It in the classroo m, technoIogyy ST IM (5clencer Technology, FngI[ieering, Math} to be basic educallon and therefore doles not fund kheni. Without these pragram5, our children's education N not complete. Other programs Include all clay kindergarten, high schoo dropout prevention 1)rogra(i)s. rf}e levies also FU11d schoa1 brrs trarisportirion, textbooks and material Sr operational expenses, and maintenance ai)d utilities. MYTH: Levies are "excess new taxes ". FAC F: State law allows school districts to collect rap to 28% of their budget From Ivcal levies, This law Is l(nawo as a levy lid and keL, ps districts from excessively tatting Iucal comrnunItfes. All thirtet rn school districts are asking Cheir voters to suppwt Ievles that replace those currently s {a pportecl I� E1+11 rc1� {]0 .1nc� t17'it expi, a it the end of 2011 2. 451T 1[y11.4d}7,11j?H1 fU1111. tr fW 4 U43111 Spokane, 4 reAhe �g mplhlr*D GirQarw lr�i�J •. l 1. .� , . , ,,,��:, ; Educational programs — Textbooks Staff positions to maintain class s Technology Programs for struggling students Highly capable (gifted) programs Special education Teaching supplies Did You Know? 'k Central Valley School Oistrict educates more than 12,600 students in 22 schools sndttxeelfarning centers across 80 squ are miles. * there than 1,600 teachers and support staffere c.mployedby Central Volley, r"king lbodsstrici one of the largest emplagerLm the Spokane Valley. it CerwalVafleySchcolOistrictisrecognized in rhv top S% of highest performing ic'nool districti in L. "ashingten SLat-0 by the Washer. ;ton Schaal Research CeRLer Iw5Rcl. it Meytly9 gut or 10 high ichgol %tud4ngi eama Contra? Valley diploma. The district's 88.5% graduation rate h higher thancdonty, ytal.e and national avrfsge5. k The district has a strong financial track retard of six yaasS of consecutive washington State audits With no findings. ilatles & insurance — IU / Power, water, sewer, telephone, natural gas, fiber optics and insurance to operate schools Extra and co- curricular activities —11C Music, Drama, Debate, Athletics, After school activities Bus transportation — 8C Daily to and from school Replacement of Expiring ,PchoI era ECRWSS POSTAL CUSTOMER rh n d 0 X 0 ni s I evy IrrM�artan� voter rr� forrri a �i on CENTRALVALLEY Election elate: February 14, 2012 L i � 4 r r i . .Ii A CENTRAL VALLEY SCHOOL HLSTRiCT 9356 U 5. Posr� a - 19307 EAST CATALDO VALLEY ViA PAip spa te, s u Pvr 1-111.11 SPOKAh'EVALLEY, 99016 =LYT Replacement of Expiring ,PchoI era ECRWSS POSTAL CUSTOMER rh n d 0 X 0 ni s I evy IrrM�artan� voter rr� forrri a �i on CENTRALVALLEY Election elate: February 14, 2012 L i � 4 r r i I _ 1 Tire replacement levy represents nearly 25 of the school i s #fi �# s annual bud get. Tht!!rwyp•tys for teachers, lexlsJe r} {la xrpprn iugspol0a, lechnPtcrgi; 504cwl edueatiall, bus transportation endokheremoittialslndUdli leg usTlitlrts nndlnFUrarlee, ds _ well as gxtracurrinrlor aulvitiessuch as music, drama. debaTeand athletics, i Inlirder m n,rintain ION Iundingfpr GtSitedwcaNPnal plpdfdrrls arida[lMCIlits,voter$ I must appruve rerrbwA 011 he ProjVimx artJ flperAmions Levy, Ifnat apprrneil, Lhe artnnal open ?king budget [would befeduced bymare Ulan $22 nrlborx ! eeFUlting In FCWCr tearh,vs, larger crass sites, 111e 1455 nF oAtra aed co-curtlCtrlar ncriviVC7 and 111y reduction amlfeF glihtinntiprr Or <1SPLataUnalprggr;PMj. This Is not a Truly tax, l Fite prc4K4cd rnyy replaces the expiring schoo] Itrvy RPprrn'ed ? Y S r vaters In 20a9. Reductions in state funding for schools are expected. State and federaldollars do not fullypay for the day -to -day operations of Central Valleyschools. To fund the gap, the district relies on local taxpayersupport through levies to meet the educational needs cfourstudents. With voter approval of the levy, Central Valley currently receives slate "levy equalization" Funding which reduces the amount collected from local taxpayers. State lawmakers are facing a budget deficit of 51.4 billion. This is expected to result in further funding reductions for K -12 education. Although the level of reductions is unknown, Central Valley Is anticipating the loss of levy equalization funding beginning in 2013. The proposed levy assumes no slate levy equalization relief for local taxpayers. If levy equalization is received, the district will continue to roll back the difference to taxpayers through lower tax rates. Voter approval of the levy will maintain quality educational programs in Central Valley Schools. Levies are for learning. Bonds are for buildings. By law, school program and operations levies pay for the dally operations of schools. A construction bond is a separate ballot measure to remodel and build new schools. Central Valley Is not running construction bond In 2012. Colreetton ievyilmount Cc Lt to year (miximurnj 7aalRaYrrs 2013 $27,100,000 2014 $ 27,100,000 Central Valley School District Funding Sources* Fed era l7% Other 3% tocaltevy 21Y Levy Equalization 4% Liwy Antitial Net oxlitpritsiWa TexFtptar on 91a8.o6aMmis $ 4.19 $ b5 $4.19 No Change 2015 $27,100,000 54,19 No Change estimated wx rate per s1,000 or assessed pmpzrtV r Iuatlon. Source: Spokane Cou ny Assessor. •' estimated levy tat Increase due to antidpated annual loss or Sam IIlon in Ilate'evy equa l2alTo, runding This vravld be decreased with any levy ecl- PZaunn that is rece:yed School taxes are shared by all property owners. Voters approve aspecific, maximum dollar amount to be collected by SpokaneCounty. This fixed amount isshared by atI5choul cistrkcl taxpayers, based on assessed property value. An esiimaled levy tax rate of $4.19 per 51,000 means a homeowner with an assessed property value of $100,000 would pay $419 per year in schoo! levy taxes. This assumes state levy equalization Funding is ellminated. If levy equalization funding is received, the levy tax rate will remain unchanged from the 2012 rate of $3.54 per $1,000. Senior citizens may be exempt. Senior and disabled citizens who meet certain Income requirements may be exempt from part or all of local school levy taxes. For more Information, or to find out if you qualify for a property lax exemption, please contact the Spokane County Assessor's Office at 477 -5754. School District #363 . lWan day F- ebruary '14 LA Your a �ad lh o gb Replacement Levies School Programs Maintenance and Operations Levy Technology Capital Projects Levy The replacemont levies pay for existing high quality programs and services for students. These levies are not an additional tax, but replace the existing School Programs Maintenance and Operations and Technology Capital Projects Levies that expire this year. TO the Replacement School Programs Maintenance and Operations Levy This is a replacement of the Maintenance and Operations (M & O) Levy for existing programs. It funds the difference between state allocations for school funding and the actual cost of operating our schools. The M & ® Levy accounts for over 20% ®f the district budget and helps maintain high quality programs. The replacement M & O Levy rate will be $4.69 per $1,000 assessed property value for the next three years. Year per $1,000 Lew amount 12013 $4.69 $7,840.000 2014 $4.69 $7,840,000 2015 $4.69 $7,840,000 M vota on February #;� The Replacement Technology Capital Projects Levy provides funding to support the technology section of the district's Strategic Plan. T® the Replacement Technology Capital Projects Levy �'Itie M,,placwnr id rechtiviogy Le vy retie will b 30 per : 1, 000 aa s 'sect Property Value f0f 111 flext III fee years, In addition: Our schools belong to the West Valley Community. With a strong heritage and multi - generational families, our community has a long tradition of supporting our educational vision. Good schools that are built on a solid financial foundation help to protect the investment in property values. In past years the State of Washington has provided almost $1,500,000 annually in Local Effort Assistance Funds (LEA) to West Valley Schools to help offset the cost of the levy. These funds are provided to districts that pass levies and have a lower assessed valuation than the state average. This has resulted in a levy rollback to taxpayers. Disabled persons or those 62 years of age and older may be eligible for a tax exemption. For more information call the Spokane County Assessor's office at (509)477 -5754. West Valley School Board Bob Wentworth, President Pam McLeod Jim Williams .Robert Domeier Sam Andrews Superintendent Dn Polly Crowley Deputy Superintendent Douglas A. Matson Assistant Superintendent Dr. Gene Sementi Contact us at 509- 924 -2150 West Valley website www.wvsd.org op 5 vy Facts 1. When? Election day is Tuesday, February 14, 2012 for the Replacement School Programs Maintenance and Operations Levy and the Replacement Technology Capital Projects Levy. 2. Where? Ballots must be returned by mail and postmarked on or before February 14th or dropped off in the designated ballot box at the Argonne Library, 4233 N. Argonne Road on or before February 14th. 3. What? We rely on these funds for 20% of our total district budget. 4. Why? Local levy funds provide high quality programs and enhance classroom learning opportunities, extra curricu- lar activities, and athletics. 5. Flow Long? These are both three -year levies. I --on (hay I=fs +�t`F.i-ar1 14 West Valley Schaal District No. 363 North 2805 Arganne Road P.O. Box 1, 1739 Spokane, WA 99211 \Ton - Profit Organization U.S. Postage PAID Permit No. 669 Spokane, WA EC.RWSS POSTAL CUSTOMER Contains Time Dated Material On Tuesday, February 14, 2012, Cheney Public Schools residents will vote on a very important issue affecting children in our community: a three-year Educational Programs and Operation (Maintenance & Operations) REPLACEMENT levy. The proposed levy RENEWS an expiring three -year levy approved by Cheney Public Schools voters in March of 2009 The levy, if approved by voters, would provide $8,500,000 in 2013; $8,800,000 in 2014; and $9,100,000 in 2015 to fund essential progi-ains for students The REPLACEMENT Educational Programs and Operation (M &O) levy represents about 22% of the Cheney Public Schools operating budget... HOW YOUR LEVY DOLLAR 1S SPENT... 4 0 The local levy maintains essential educational programs and activitiesfor students not funded by State and federal dollars. Funding is comprised gf'the fillo +wing: � Levy (1901o) and LEI) (which provides 3% additional ° -fending if levy is passed) -22% State -64% 4 Federal -11 Other Loccd -3% I Music and fine arts programs Gifted programs Additional teachers for K-12 class size reduction Full -time kindergarten and preschool support for early learning School counselors Library /Media specialists Custodians & maintenance staff School office staff Special education teachers, para pro- fessionals, and support specialists Curriculum adoptions Textbooks and instructional materials Extracurricular activities such as sports and after - school activities Administration support Transportation Nutrition Services Program *0 * -� �herray 4w Key :ducational Fact #1 On February 14, Cheney Public Schools voters will be asked to replace the maintenance and operations levy which expires in 2012. Approximately 19% of the total school district revenues are provided by our local community. If passed, the district would qualify for an additional $1.3 million in Levy Equaliza- tion Assistance (LEA), for a total impact of 22% of the entire budget. If we did not renew the levy, the district would lose 115 of its funding. The good news is that Cheney Public Schools voters have, for many years, voted to continue the local support. Fact #2 In March 2009 voters replaced a then - expiring three -year levy to be collected through 2012. Now it is time to renew the levy for 2013, 2014, and 20 l S. The next time the voters will see an Educational Programs and Operation (M &O) Replacement Levy will be the spring of 2015. Fact #3 The estimated tax rate for the replacement levy is $3.19 per thousand of assessed value. Replacement Year Tav Rate Levy Amount Levy 2013...... $3.19......$8,500,000 2011...... $3.19......$8,800,000 2015...... $3.19......$9,100.000 Fact #4 The actual tax rate is based on the total assessed value of all taxable property within the school district. When the total assessed value for the school district goes up, the tax rate is reduced. The district receives no extra money because of increases in tax values. Programs and Operation Levy Facts Fact #5 Levy = learning and programs. Levy funds provide teachers and support staff (counselors, librarians, specialists) beyond those provided by state ratios. These fiords also provide additional time for teachers beyond the number of days paid by the state. The time is used for professional development, curricu- lum improvement, preparation, extended responsibilities for staff, and time for teachers beyond actual instructional days. Fact #b Levy dollars make ap the difference between what it costs to operate the schools and what the state pays. Examples of this include costs of supplies, equipment, utilities, insurance, fuel, and data processing, where actual costs far exceed what the state provides. Fact #7 Levies are not bonds. Levy funds pay for day -to -day operations and do not provide funds to construct or renovate buildings. Teaching and Instruction Teachers, paraeducators, instruc- tional materials, Special Education, Highly Capable program Administration District -wide administration, human services, business operations 1llaitttenance and Utilities Operation and upkeep of facilities, equipment, grounds, utilities, and security Other Support Transportation, nutrition, extra- and co- curricular programs fact #8 The extra - curricular and activities program is 100% dependent on levy dollars for its existence. The levy helps fund coaches, equipment, and event expenses. Co- curricular activities — music, band, cheerleading, dance team, and field trips throughout the school system — are supported by levy funds. Fact #9 The combined school - related tax rate in the Cheney Public Schools is below average dollars per $1000 of assessed valuation for most school districts in Spokane County (M &O Levy and Debt Service Levy for previously approved construction projects). We are construct- ing three new schools. Fact #10 Approximately 4000 students and five hundred staff members are directly affected by the levy. Class size, counselors, library media teachers, sports, leadership, textbooks, school and teacher supplies, transportation, special education, nutrition program, gifted education, computer upkeep and repair, substitute teachers, and facilities mainte- nance are all supported in whole or part by local levy funds. Fact #11 Levy tax exemptions ARLi available. Senior citizens and disabled citizens may be eligible for an exemption for all or part of levy collection when specific criteria are met. Applications for exemption and additional information are available from the Spokane County Assessor's Office, 477 -5754. Remember, local school levy taxes may be deductible from federal income taxes. Conkinue 4 the t Tracklton levy Fac -Ts Voters approve a levy amount not a levy rate. q!nc,emi e t Lev' _ Sheet F­'hrtinry 14, 2012 To help balance tax burdens and keep levy rates across the slate fair-, the state currently provides supplemental funds to some school districts that pass levies. These funds are known as levy equalization funds. The state is currently considering cutting or reducing levy equalization funds to districts like East Valley. East Valley currently receives about S1.8 million per year in levy equalization. The estimated rate of $4.44 per 51,000 of assessed property value assumes that the state wilt cut levy equalization funds Right now the Governor is proposing to cut 50% of the levy equalization funds for s =ast Valley. This would result in an estimated fax rate of $4.07 per $1,000. If the levy equalization funds remain intact, the levy rate would remain at the current rate of $3.68 per $1,000. Levy funds do not build new buitdincgs• they allow the district to maintain existing space. Levy funds do not support new programs, they allow the district to support existing programs. Levy funds fully support everything that the state does not recognize as basic education and proOde additional support to some programs the state does recognize as basic education This replacement levy is approximately 28 °/, of the Districts total budget i ear ,,`Nuthori7_ed AMOLInt 20'13 40,976,643 20111 %V1,305,9A'i 2015 $11,645,119 2016 }11,994,473 Pcolected Tax Rata This hUures to approximately $4.44 per $ 1.000 of assessed value I% e-VY 0011arrs : -)IIpport ?5 Teachers and the following programs: M- hleiics A r•i Drama Band Orchestra l Strolling Strings Elementary Music I Counselors Library After School Clubs School Nurses Food 5ervice S t udeni T ransporl-ation i lAdvanced Placemen-l- Classes Shop Classes .y ex4-books Elernen t ary Planned LArj'c'-,rwmV Program (PEP) Building U.9! ;ep � 12325 E. Grace AvelILK' Spolc01)e Valley, WA 902 16 (509) 924-1830 vvw%,v.eN /scl.org CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 1, 2012 Department Director Approval ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Spokane Valley Heritage Museum Property Historical Transfer GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Quitclaimed the Opportunity Township Hall (now the museum) to Spokane Valley Legacy Foundation on March 10, 2004 pursuant to Resolution No. 04 -003. BACKGROUND: The City Council requested information on the history of the property transferred from the City of Spokane Valley to Spokane Valley Legacy Foundation. The property at issue is the old Opportunity Township building, located at 12114 East Sprague Avenue, Spokane Valley, Washington. Spokane County quitclaimed the two parcels of property to the City on January 5, 2004 following the incorporation of the City of Spokane Valley. On March 10, 2004 the City quitclaimed the property to the Spokane Valley Legacy Foundation with an automatic reversion to the City if the Foundation failed to use the property in conformance with Resolution No. 04- 003. The conditions are set out in the attached memorandum. In April, 2009, the Foundation constructed a fence around the parking lot area and in August, 2009 obtained a lot line elimination and combined the lots into a single property. The fence eliminated access to the parking lot which was used by patrons of businesses on that block. Those businesses filed suit against the Foundation seeking removal of the fence and access to the parking lot. The Spokane County Superior Court ruled for the Foundation and dismissed with prejudice the claims of the business owners. Business owners to the east of the Foundation attended a City Council meeting and requested the City Council invalidate the Resolution quitclaiming the property to the Foundation. On March 27, 2012, the Foundation appeared and presented their view. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A BUDGET /FINANCIAL IMPACTS: None STAFF CONTACT: Cary Driskell, City Attorney ATTACHMENTS: 1. Memorandum regarding history of museum property transfers. 2. Resolution 04 -003 3. Quit Claim Deed - - - -- '0'* S pO�n ..;0OValley Memorandum To: City Council OFFICE OF THE CITY ATTORNEY CARY P. DRISKELL — CITY ATTORNEY KELLY E. KONKRIGHT — DEPUTY CITY ATTORNEY 11707 East Sprague Avenue Suite 103 ♦ Spokane Valley WA 99206 509.720.5105 • Fax: 509.688.0299 i tityattomey ®spokanevatley.org From: Cary P. Driskell, City Attorney CC: Date: April 24, 2412 Re: Historical Background of Museum Transfer Question Presented: What is the historical information regarding transfers of the property currently owned by the Spokane Valley Legacy Foundation? Brief Answer: The property most recently transferred from the City to the Spokane Valley Legacy Foundation. Analysis: 1. The Opportunity Township became the sole owner of lots 10 and 11 (the "Property ") in 1956. The Property was quitclaimed from the Township to Spokane County in 1990. 2. The City of Spokane Valley Incorporated on March 31, 2003. The County quitclaimed the Property to the City on January 5, 2004. 3. On March 10, 2004, the City quitclaimed the Property to the Spokane Valley Legacy Foundation (the "Foundation "), with an automatic reversion to the City if the Foundation failed to use the property in conformance with Resolution No. 04 -003. The conditions were: (1) grantee must use the property as a museum; (2) grantee must maintain its corporate or proprietary existence; (3) grantee must maintain its tax exempt status; (4) grantee must not violate the conditions of Spokane County Resolution 96 -1054; (5) grantee must not voluntarily mortgage or lien the property; and (6) grantee must not act contrary to the representations in Resolution No. 04 -003. #919.00 4. Sometime in April 2009, a fence was constructed around the parking lot area of the Property. The Foundation obtained a lot line elimination and combined lots 10 and 11 into a single property on August 3, 2409, 5. The fence eliminated use of the parking lot as a thoroughfare by customers of businesses on that block, primarily to the east of the Foundation. These businesses filed suit in 2010 seeking a prescriptive easement, ejectment, and an injunction against the Foundation to remove the fence and to allow unhindered access to the Foundation's parking lot. 5. On October 14, 2011, a Spokane County Superior Court judge ruled for the Foundation and dismissed with prejudice the claims of the business owners. 7. Business owners appeared at a Council meeting and requested that Council invalidate the Resolution quitclaiming the Property to the Foundation. 8. On March 27, 2012, the Foundation appeared before the Council and presented its view of the situation. 9919.00 2 CITY OF SPOKANE VALLEY SPOKANE COUNTY$ WASi-"GTON RESOLUTION NO. 04-003 A RESOLUTION OF TI -TE; CiTY OF SPOKANE VALLEY, SPOKAjS'F COUNTY WASHINGTON DECLARING OPPORTUNTTV TOWNSffR HALL AS SURPLUS TO TTIrF PRESENT NE.- -EDS OF THE CITY, AUTHO.IUZE iG A CONVE, YANC.E OF THE PRO -MITY TO TILE SPOKA}YF, VALLEY ]L EGACV FOUNDATION FOR USE AS A PUHLIC MUSEMiT WHEREAS, the City of Spokane Vailey incorporated on March 31, 2003; WHEREAS, through Resolution 3 -0790 of the Board of County Commissioners Spokane County accepted the, "Interlocal Agreement between Spokane County and the City of Spokane Valley Relating to the Ownership, Funding, Operation and Maintcnnnec of Parks, Open Space, Recreation Facilities and Programs" that authorized the conveyance of properties to the City including Opportunity Township Hall; WHEREAS, through City Resolution R'o. 03 -443 the City accepted the conveyance of park properties and at a duly scheduled regular meeting on September 9, 2003 auflicriu.d the execution of the above Interlocal Agreement by the City; WHEREAS, Spokane County through Quit Claim Deed conveyed Opportunity Township Hall and the related real property, generally known as Assessor's Parcel No. 21541- O11t7, to the City of Spokane Valley (hereinafter the "Property "), d1'NERrAS, through the ]nierloctal Agreement the City agreed to provide public notice and comment when considering; the conveyance of a transferred property; WHEREAS, on c.r about January 22, 2004 the City received from the Spokane Valley Legacy Foundation (the "Foundation ") a request to transfer the ownership of Opportunity Township Hall for the Purpose of establishing a local heritage muscum. The Foundation represented to the City that it has been collecting, preserving and exhibiting the history and culture of Spokane Valley and desires to establish within the City a museum to display the collected artifacts and explain the culture of the Spokane Valley; WHEREAS, the Foundation represents it has obtained and will continue to be actively involved in obtaining public and private fi111ding tO Support rite museum; W1.1 ERE AS, the Foundation represent$ that the museum shall be made available to the public and managed by a private iron -profit corporation bolh incorporated in the State of Washington and recognized as tax exempt by the IRS; tilal- F_kFAS, the f=oundation's request to the City contained supporting documentation including a mission statement, organization and planning statement, financial plan and a budget all of which have been filed with the City Clerk and are by this reference incorporated herein; WHEREAS, when Opportunity Township Hall was cmnveycd to the City (fie building on (lie Property had been dcsignated as a historic landmark through Board of County Commissioner Resolution 96-104 with [lie further understanding that the historic landmark would be maintained consistent with management standards set forth in the "Secretary of the Interior's Standards for Rehabilitation and Guidelines for Rehabilitating Historic Properties (Revised in 1953)" in accordance with the Findings of Fact and Decision by the Spokane Landmarks Commission, dated April 17, 1996; Resolution 04 -003 Opportunity Township 140 page t or) WI-I E R.EAS, the City desires to maintain Opportunity Township flail as a historic property For the henefil of the citizens of the City of Spokane Valley and thereby preserve the building's cultural heritage and historical significance; WHEREAS, the designation by the Landmarks Commission provides that the exterior facade of the building may not be altered without first obtaining permission from the L.tndmarks Commission; WHEREAS, the City has investigated the condition of the Property, its present and future use and believes the past rental history indicates [11c Property does not generata significitnt sums of nioney nor Will its transfer to the roundmion unreasonably displace users of park properties within the City especially sinee the City is proceeding to construct a Community Center at Mirahcau Point; WHEREAS, the City Council, based upon the representations of the Foundation, finds and concludes that a museum for the benefit of the City is a public asset and appropriate use of Opportunity ]'ownship 1-fall provided certain conditions are fulfilled that will benefit the Cily and its citizens; WREREAS, through a property transfer to the Foundation t.lie City will receive as consideration the following promises and performance set forth below including the preservation of a historic property nt private expense; W)- fEREAS, the City published notice of public hearing c this Resolution on February 13, 2004 with the public Bearing held before the City Council on February 24, 2004 at. 6:00 p.m. in the City Council Chambers. NOW TH.ERLFOkE, be it resolved by the City Council of the City of Spokane Valley, Spokane County: Washington as follows: This Resolution shall be deemed a joint Statement of Intent for Use of Opportunity Township Hull by both the Spokane Valley City CO ntcil and through acceptance of the Quit Claim Deed and use of the Property by the Spokane Valley Legacy Foundation, The documents set forth in the public record lodged with (lye City Clerk for the City of Spokane Valley are hereby incorporated by reference as if Fully set forth herein and shall support both the Statement of intent and the authorized conveyance by the City. The Spokane Valley Legacy Foundation, upon the acceptance of the Quit Chum Deed and use of Opportunity Township Hall (and the Property), agrees to the following conditions: (1) Design, construct (including repair and remodel), maintain and operate. the Property and Opportunity Township Hall as a public museum that displays historical artifacts and provides historicalfcu11uraI information that primarily relates to the historical development of the Spokane Valley; (2) Maintain Opportunity " Township !-fall pursuant to Board of County Commissioner Resolution 96 -10541 including the interior of (lie building in a safe and habitable condition pursuant to local, state And fiedcral law; (3) Maintain a 501(c)(3) non - profit federal tax status and corporate existence in the State of Washington; (4) That it will not voluntarily place a mortgage or monetary lien which could lead to acquisition of the Property by creditors; Resolutinn 04 -007 QpportunityTmvnc:hip Hsi II Page 2 ol'3 (5) Perform acts that are consistent with the representations made by the Legacy Foundation to the City as set forth in the public accord as of the date of adoption of this resolution, and (6) Continue the Above described uses on the Property unless otherwise agreed through the express written authorixat6ori of the City Council. Pursuant la the above conditions, the City Council authori7cs the City Manager to execute all nceessary documents to complete the conveyance and provide for the assumption, ownership and control of the Property by the Spokane Valley Legacy Foundation. The City [foes not w,irrant, either express or implied, the suitability of the Property or any improvements for a particular purpose with the Foundation taking [lie Property "its is." In the event the above conditions of transfer arc violated, in the reasonable judgment of the City Council, the Foundation shall reconvey the Property and all improvements to the City ►within thirty (3 0) days of a den }and for such reconveyance. Adopted this 24'h day of February, 2444. City of Spokane Valley MiehrrCI De Leming, May r A TTUST- 1 Christine Uainbridgc, Crq Clcrk Approve([ as to form: 4, e. - 1,4 U.— - ��, Silt ey M. cl�► �11t4, City Attorney Rawlllrion 0 4.003 Oppartunity Township }IatI Page 3 of 5843821 page: t of 2 93/11/2 94 @4: OK NE C LH Y TlE it Spokane Coo M AFTER RECORDING RETURN TO: WITHERSPOON, KELLEY, DAVENPORT &TOOLE PS 422 WEST RIVERSIDE AVE„ SUITE 1 100 SPOKANE, WA 99201 QUIT CLAIM DEED u -bts THE GRANTOR, CITY OF SPOKANE VALLEY, a municipal corporation; _ for and in consideration of One Do11ar ($1.00) and ether good and valuable consideration, conveys and quit claims to THE Gf�A.NTEE, SPOKANE VALLEY LEGACY FOUNDATION; w the following described real estate, situated in the County of Spokane, State of Washington, including any interest therein which grantor may hereafter acquire: ru vLots 10 and 11 in Block 165 of OPPORTUNITY as per plat thereotrecorded in Volume "K" of Plats, page 20; 0 Situate in the County of Spokane, State of Washington. Tax Parcel No.; 45211.0110 and 45211.0111 Automatic Reversion: Grantee shall use the property in conformance with City of Spokane Valley Resolution No. 04 -003 which is incorporated into this deed as if fully set forth herein. Resolution No. 04 -003 contains a statement of intent and conditions relating to the transfer and use of the above property. Resolution No. 04 -003 shall not be merged into this deed and shall survive closing, re 0 Title to the above property shall automatically revert tack to Grantor if the conditions of Resolution 0 + No. 04 -003 are violated, For the pu"se of title notice through this deed, the conditions are Wsummarized as follows: if Grantee discontinues or atherMse fails to (1) use the Property as a V museum, (2) dissolves or discontinues its corporate or proprietary existence, (3) loses its tax exempt (a 5043821 Page = 2 or 2 e3l11I2604 @4 =1H' 5 aK COLNTY L C Spokane Co, kR status, (4) violates the conditions of Spokane County Resolution 96 -1054, (5) voluntarily moNa es or liens the property, or (6) acts contrary to the representations in Resolution No. 04- 00.A461 automatically revert back to Grantor. w+'' $ • ••• •F' ��. j SEAL Dated ly)Oh e Al 2004 ' t7 INCORPORATED • - I�ti 37.2 CITY VALLEY ■. ,,�''• ... • '' t� ++ of fill IN 1100% Mt By: City Manager STATE OF WASHINGTON) ) ss COUNTY OF Spokane } On this /6- day of , 2004, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared, David Mercier, to me known to be the City Manager of the City of Spokane Malley, a municipal subdivision of the State of Washington, that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said municipal subdivision, for the uses and purposes therein mentioned, and on oath stated that he is authorized to execute said instrument, and that the seal affixed is the seal of the City of Spokane Valley, IN WITNESS VL'I3ERI;OF, I have here o et y hand and affixed my seal the day and year first above written - NOTARY PUBLIC in and for the State �- M�p►►�'N� of Washington, residing at Spokane Va ley �t;• -'••• .'; 4Iy�►�� My commission expires: d'? �Z �1 d Q`:''• ► T, °' .;V ` ►r� ROT 's m f� ! *% , ftlX]C i 3